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Risk Assessment COVID 19 re-opening of school Phase Three

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Coronavirus (COVID-19) re-opening School phase three Risk Assessment June 2020

OVERVIEW – all areas

THE RISKS BELOW ALL HAVE THE POTENTIAL FOR SERIOUS OUTCOMES.

THEREFORE, INDIVIDUAL RISK RATINGS HAVE NOT BEEN LISTED BELOW.

Risk Control Measures Further action needed

A Is government advice being regularly accessed, assessed, recorded and applied?

Regular (initially daily) SLG and COVID-

19 task force meetings in place to

assess advice and apply as the

changes are announced.

B Are changes regularly communicated to staff, pupils, parents and governors?

Emails sent to all staff, pupils, parents

and governors weekly, or more often if

necessary to update them regarding the

ever-changing situation.

C Are changes reviewed by governors?

The Head and Bursar hold regular meetings with the Chair of Governors (at least weekly) and the full Board is updated as necessary.

D Is access to school controlled effectively and are visitor details recorded?

All visitors and contractors must sign in

at the main reception and are asked to

wash their hands if venturing further into

school.

E Are Social Distancing (SD) and other hygiene rules communicated to parents, understood and applied?

SD and hygiene rules are

communicated to parents to keep them

informed of planned procedures in

school.

F Are staff and pupils being reminded and checked to ensure they are complying with hygiene and SD rules?

Protocols explained to staff in each

“bubble” and with each year group.

Pupils in each “bubble” are also

reminded of protocols. Appropriate

signage around the school and taped off

areas to remind everyone about routes

to take and areas to avoid.

G Are there sufficient supplies of hygiene materials and are they well placed?

Hand sanitiser dispensers to be in place

at the main entrance to all buildings.

Additional bottles of hand sanitiser

available if required.


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Sufficient supplies of hand paper towels

in cloakrooms and in classrooms, with

backup supplies held at all times.

Sufficient and appropriate cleaning

products held with good availability from

regular suppliers.

Day cleaners to check hand sanitiser

dispensers daily and refill when

required.

Day cleaners to include wiping of hand

sanitiser dispensers, hand soap

dispensers and hand cream dispensers

in their daily cleaning schedule.

H Has the cleaning regime been reassessed and, if necessary, revised regarding high risk areas such as toilets, door handles, switches, hand rails and regularly used hard surfaces?

The cleaning regime has been

reassessed and revised by the

Domestic Bursar. Selected cleaning

staff will be un-furloughed. At least two

day cleaners will be on site at any one

time between 9am-4pm to provide

cleaning on an ongoing basis in areas

being used with attention being paid to

high risk areas. They will be given a

schedule by the Domestic Bursar which

will fit in around the school timetable to

enable them to sanitise surfaces in the

classrooms during breaks and other

periods when pupils are not present.

The Domestic Bursar will oversee the

cleaning regime and be the point of

contact to un-furlough additional

cleaners if necessary.

Additional cleaners will clean the areas

being used at the end of each day.

Areas not in use to be cordoned off to

reduce risk of contamination.

Cleaning staff will be given relevant

training by the Domestic Bursar on

Friday 29 May 2020 before the

reopening of school.


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I What precautions are being used to keep shared teaching equipment (e.g. musical instruments) hygienic?

Only essential equipment is to be left

out and cleaned by the day cleaner

when pupils are not present. The

cleaning staff will be advised by the

teacher/assistant which items have

been used. Other items will be stored

away in crates.

Pupils will have the equipment they

need for all of their remote learning at

their individual workstations.

Cleaning cloths and appropriate

spray/cleaning fluids to be left in each

room in case any staff wish to use them

in addition to the cleaning regime.

Cloths to be washed at above 60

degrees thoroughly each day (evening

cleaners to gather up cloths and replace

daily with clean cloths). This process will

be monitored by the Domestic Bursar.

Teachers reminded to wash hands

before and after handling pupils’ books.

Gloves will also be made available (if

staff wish to use them) in each room to

handle books and other pupil items.

J Are high risk areas such as Nursery and the Surgery being regularly monitored for hygiene?

Domestic Bursar will monitor areas at

least twice a day. Other staff will be

asked to report any problems or

concerns immediately to the Domestic

Bursar.

All cleaners will be supplied with

suitable PPE including gloves, apron

and mask.

Waste will be double-bagged, stored

securely for 72 hours in labelled

dustbins and then disposed of

appropriately.

Where possible cases of COVID-19

have been detected (by the School

Nurse, Health Care Assistant or Nursery

Manager), the waste from that area of

school will be double-bagged but stored


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in a separate bin and marked for

storage until the individual’s test results

are known and then disposed of

appropriately in line with government

guidance.

K Are contingency plans in place for the transition to full opening (or re-closing) including rapidly sharing decisions?

Key staff (Exec, SMT, Domestic Bursar,

ICT Network Manager, School Nurse

etc as necessary) in daily meetings to

plan for various options regarding re-

opening.

The Head will update the Chair of

Governors on at least a weekly basis

and obtain Board approval for

extensions to re-openings in the future.

L Are all risks identified properly mitigated and regularly re-assessed based on updates from Government and other guidelines?

Risk assessment based on ISBA model and updated and reviewed as necessary depending on timings of changes to circumstances and any relevant government announcements etc. The Head has overall responsibility for ensuring that the risks are assessed each time a new piece of government or other guidance is issued.

PUPILS, PARENTS and STAFF Risk Assessment in the COVID-19 Environment

Risk Control Measures Further action

needed 1 Are communication channels

working and being reviewed? Email, text, facebook etc

Clarion, SMS, email, SchoolBase and

telephone communication are all used

as required.

New systems (MSP and School Post)

currently being assessed for future use.


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Parents are surveyed at least once

every half term to gauge whether

methods of communication are working.

2 Is there a robust feedback and reply system to ensure best practice and two-way communications for pupils, parents, staff and governors?

Parents, pupils and staff all asked to

complete surveys via google form at

least once every half term.

The Chair of Governors has a weekly

meeting with the Bursar. The Chair also

speaks to the Head at least once a

week.

3 If there is a governor and / or officer for the school / department nominated to be responsible for COVID-19 matters, are their contact details known and are they on call?

Chair of Governors, Janet Mark, in

regular update meetings with Head and

Bursar.

Health and Safety governor (Jill Myers)

also kept informed.

4 Is there a system to communicate with parents and staff that have not returned to school for fear of infection?

Parents and staff can be contacted via

email, SMS, Clarion etc.

5 Who has travelled where: other than home and school? (via app or written diary).

Pupils will be asked to fill in a diary of

where they have travelled and visited

the previous day. This can be done

online each morning at school at

registration time via google doc for each

child. If bubble leaders have any

concerns they should refer to the

Nursery Manager or Director of Pastoral

Care. This process will be overseen by

the Director of Pastoral Care.

Parents and staff to complete a

declaration before their child returns to

school. The Deputy Head is responsible

for chasing any outstanding

declarations. The declaration should be

signed to inform the school of any

changes to their circumstances. Parents

informed via Weekly Bulletin the week

prior to return. Staff to be informed by

email the week prior to return

These declarations will be stored

centrally and monitored by the Director


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of Pastoral Care in order to alert Exec of

any issues.

6 What are the hygiene rules set by the school and have they been adhered to by pupils, parents and staff?

Staff and pupils asked to use hand

sanitiser before entering a building

(available at each entrance).

Pupils to be told by their teacher to

wash their hands regularly and at least

every two hours (for 20 seconds)

Pupils to be told to wash their hands

after each transition, playtime, Music,

PE etc.

Pupils to be given instructions by a

member of staff supervising that

“bubble” on how to wash their hands

correctly.

Pupils to be reminded by the relevant

teacher to wash their hands after going

to the toilet and before and after eating.

Catch it, bin it, kill it posters displayed in

classrooms.

Staff to wear PPE equipment (gloves

and visors) if called to another bubble to

support and ensure SD.

Parents emailed by the Head before

their children return to school regarding

relevant rules (eg whether parents may

leave their cars during drop-off/pick-up).

Clear signage at Main Reception and

around school site stating how to

behave on site.

7 Are all staff trained and regularly updated in COVID-19 symptoms, SD and how these rules apply to teaching?

Protocol posters for Unwell Pupils and

First Aid to be displayed by desks by the

School Nurse before the school re-

opens.

All staff who will be involved on site at

re-opening to watch the Bursar’s H+S

video recording before returning to site

and to log this with the Domestic Bursar.

As new guidance/regulations are

issued, the School Nurse will update the


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guidance and communicate to all

relevant parties.

8 Is school transport operating to reflect SD, hygiene, PPE and cleaning arrangements?

No school transport planned for phase

one of re-opening.

9 How is registration throughout the day managed including temperature / health checks?

There will be no compulsory

temperature checks on arrival. Parents

are asked to act responsibly; if their

child appears unwell, they should not

bring them to school.

If teachers observe any signs of illness,

they will contact the School Nurse.

10 Are transit spaces (corridors), social zones (car parks, common rooms, playgrounds) configured to SD rules?

2 metre floor tapes to be in place where

required e.g for parents to line up to

drop off and collect children at Prep

school gate.

Nursery - drop off at gate to top car

park and only exit car with pupil when

told it is safe to do so by a member of

school staff. Nursery Staff to meet and

collect children.

Rec/ Y1/Y2 dropped at staggered times

to the prep gate. Pupils and one parent

to line up using floor tape as a guide.

Pupils collected by staff and taken

inside. No parents to be allowed beyond

drop off zones. Only one parent per

family to drop off. If too many families

join the queue, they should remain in

cars in the lower car park until a space

becomes available.

Y3/4/5/6 /Y7/8/9/10/11 drop and go at a

turning circle outside the main house.

Pupils met and guided up by the barrier.

No parents allowed out of cars.

Key worker children - (only on the

days they are not part of their year

group bubble.) Parents are asked to

drop off children in the lower car park.

There will be staff on duty in the car

park. Pupils in Year 2 and 3 will meet

the SENDCo (or Learning Support


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Assistant) at the bus shelter maintaining

SD rules. Then they will be

accompanied to the Hollies by a

member of staff. Years 4 and 5 may

walk on their own to the Hollies up the

steps. Senior pupils will need to go to

the Main Reception to sign in and then

straight to MFL. The school will insist on

maintaining the required 2 metre

distance between children. The process

will be reversed for collection.

2 metre distance signs displayed around

the school.

NURSERY – Staff room to be used for

staff to keep belongings in individual

lockers only. Children will play outside in

designated play areas and to keep to

their base rooms throughout the day.

Only one staff member at time moving

through the corridors and outside

pathways to be used as much as

possible. Staff toilet to be cleaned after

each use by the last user.

LATE ARRIVALS/PICK UPS

Pupils dropped off at Main Reception

where they will be collected by a

member of staff and escorted to their

bubble. No parent can escort their child

to their classroom bubble. If arriving late

to pick up then the parent will go to Main

Reception to collect their child. Late

Nursery arrivals/pick-ups: Parents will

be instructed to ring the Nursery from

their cars in the top car park and wait for

a member of Nursery staff to arrive at

the gate to collect their child (drop-off)

or with their child (pick up) as the

keypad will not be in operation.

11 Are learning and games spaces configured to SD rules.

Nursery – Rooms measured and

capacity of children and staff calculated.

Staff briefed on social distancing and

children encouraged where appropriate.

For controlled times such as


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sleeping/eating - equipment will be

spaced to allow for SD.

Rec & Y1

Reception pupils will enter and exit their

classroom “bubble” by one

allocated/labelled doorway.

Classroom areas have been measured

and set out carefully to ensure SD. Play

area outside is also planned to

encourage SD and is only for use by

Reception children.

Year 1 will also enter and exit by an

allocated doorway. Classroom areas

have been measured and set out

carefully to ensure SD. Play area

outside is also planned to encourage

SD and is only for Y1 pupils

Year 2/3/4/5 will also enter and exit by

an allocated doorway. Classroom areas

have been measured and set out

carefully to ensure SD. Play areas

outside are also planned to encourage

SD and is only for pupils in each bubble

year group.

Year 6 will also enter and exit by an

allocated/labelled doorway. They will be

split into four “bubbles” and their

classroom spaces have been measured

to ensure SD and four “bubbles” have

been marked out to play outside and SD

remaining in the split “bubbles”.

Year 8 and 10 will enter and exit via

labelled doorways according to the

location of their lesson each day.

Classroom spaces will be arranged to

ensure SD as far as possible. Y8 will not

remain on site for lunch. Y10 may

remain on site for lunch, numbers

depending, and will take their break time

outside if possible: outside the Rose

Garden building/ front lawn directly

outside the Dickinson building/music


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rooms courtyard of stable block as per

spreadsheet

Year 7 and 9 will enter and exit via

labelled doorways according to the

location of their lesson each day.

Classroom spaces will be arranged to

ensure SD as far as possible. They will

not remain on site for lunch. Y7 and 9

will take their break time outside if

possible: outside the Rose Garden

building/ front lawn on the tennis court

side of picnic tables/ courtyard of stable

block as per spreadsheet

Key Worker – Pupils will have their own

entry and exit point. Prep pupils will

work in the Hollies and Senior pupils will

be in MFL.

They are split into two classrooms to

ensure SD and will play in a designated

play area within their bubble.

Both snacks and lunch will be eaten

either in the classroom or outside if the

weather is fine. If the weather is fine

then pupils will have a chance to get

some fresh air outside at break time and

lunchtime – this will be in a dedicated

area in this, same small group. Prep

pupils will be on the grass area at the

back of the Hollies and Seniors on front

lawn in front of picnic tables.

12 Are different age groups catered for in terms of timetabling, length of the school day and exposure to other age groups.

Nursery – Nursery hours shorter to

minimise exposure to different staff. All

children are to remain in their base

rooms and not mix with other age

groups.

Rec & Y1 – each group of children will

be placed in a “bubble”. Each “bubble”

will have the same members of staff

working with them. Outdoor spaces on

the Infant Playgrounds and woods will

be used as much as possible to limit

contact inside.


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Children of different year groups within

the Infant building will not mix.

The toilets will be split into the

Reception side and Year 1 side and be

cleaned at least hourly.

Year 2/3/4/5 will be on site on set days

for the last two weeks of term. Each

year group will be a bubble with

allocated toilets that will be cleaned

hourly throughout the day.Each year

group will not mix with another at any

point in the day.

Year 6 will remain in their four split

“bubbles” inside and outside. They will

have allocated toilets just for Y6 that will

be cleaned hourly throughout the day.

Year 7-9

Only 25% (16 pupils) of the cohort will

be on site at any one time. They will

have allocated toilets that will be

cleaned hourly throughout the day. They

will not mix with the other year groups at

drop off/pick up or break time.

Year 10. Only 25% (14 pupils) of the

cohort will be on site at any one time.

They will have allocated toilets that will

be cleaned hourly throughout the day.

They will not mix with the other year

groups at drop off/pick up or break time.

Key Worker pupils - will be split into

two “bubbles”: Prep in the Hollies and

Seniors in MFL with a designated set of

toilets (to be cleaned at least hourly)

and outside play area for each “bubble''.

Staff supervising are also split into two

“bubbles” to minimise mixing staff.

Key worker pupils will join their own

year groups for the days that their year

groups are in. They will remain within

their year group bubble from drop off to


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pick up and not cross back to the key

worker groups on those days

13 Is there a system in place to deal with bereavements, trauma, anxiety, behavioural issues?

All parents and children that are

reaching out to discuss any

bereavements, trauma anxiety and

behavioural issues will be supported in

the usual way (but by Zoom), with

regular one to one meetings and small

group provision offered by Carrie

(school counsellor), JF (School Nurse),

EI (Director of Pastoral Care) or BM

(SENCo). HoYs and Phase Leaders are

monitoring.

PUPILS and STAFF - Safety Risk Assessment in the COVID-19 Environment


1 Have safeguarding, code or practice, and staff handbook policies been updated, regularly reviewed and shared?

Safeguarding and Acceptable User

Agreement policies were shared at the

beginning of lockdown.

All staff have been consulted on this risk

assessment and staff in unions

encouraged to speak to their unions if

they wish to.

2 Is the DSL and ADSL easily contacted and their contact information known to all?

All existing Safeguarding contact details

and reporting of concerns remain in place.

DSL to keep Safeguarding Governor

informed with any updates.

3 Is there a COVID-19 specific policy that includes medical responses, SD, teaching, socialising, feeding, well-being etc?

School Nurse has written a specific

Infection Control policy. General policy for

Phased Return to School also in place.

4 Are class sizes reduced and kept together in their “bubble” (minimising contact with others) and properly supervised? (14.5.20)

Nursery – Room capacities lowered to

take into consideration children and staff

needed. Currently numbers allow for:

Tiny Toes - 6 (2 staff members)

Footsteps - 8 (2 staff members)


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Stepping up 10 (2 staff members)

Rec & Y1 – If the majority of the class

returns, the classes will be split into two

“bubbles”.

Reception will split across the Reception

classroom and the Butterfly room.

Year 1 will split across the Year 2

classrooms. Those “bubbles” will remain

the same each day to reduce contact with

others.

Reception children will be given a tub.

They will choose the equipment that they

would like to play with and an adult will

put it into the tub for them after washing

their hands. When they have finished

playing with the equipment it will be

washed and sterilized by the day cleaners

before returning to the selection for other

children.

Year 1 will be provided with a stationery

set in a pot which will remain on their

desk. They will be restricted to using only

their own set. Teachers will have spares

ready to replace items that need

sharpening. Sharpening will occur once a

day after an adult has cleaned their hands

and wiped the equipment down with

sanitiser.

Year 2/3/4/5-Pupils will be split into four

“bubbles” within their year group that they

will remain in for their activities with the

dedicated staff team on the days they are

in school. Where staff cross these, it will

be on separate days OR they will wear

PPE.

They will each have their own

workstation and equipment for the day

that will remain at school. Outside, they

will have their own play equipment that

will remain within their “bubbles” and get

cleaned after each session


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Year 6 – Pupils will be split into four

“bubbles” that they will remain in for inside

and outside activities with the staff team.

They will each have their own workstation

and equipment for the day that will remain

at school. Outside, they will have their

own play equipment that will remain within

their “bubbles” and get cleaned after each

session

Year 7-9. In order to enable some face to

face provision one tutor class will be on

site at any time. No more than 16 pupils

(25% of the cohort) will be on site at any

time. . Individual classes will be the

responsibility of their form teacher whilst

on site. However, this assumes ALL

pupils come on site. Numbers may in

reality be lower.

Year 10. In order to enable some face to

face provision, Y10 will be treated as a

bubble. No more than 14 pupils (25% of

the cohort) will be on site at any time.

Class sizes will be kept to a maximum of

10 for academic subjects and 14 for tutor

group sessions (1 per tutor group).

Individual classes will be the responsibility

of their subject teacher whilst on site.

However, this assumes ALL pupils come

on site. Numbers may in reality be lower.

Key Worker - Pupils will be kept in two

“bubbles” that they will remain in for inside

and outside activities with their staff team.

Prep in Hollies/Back lawn of Hollies and

Seniors in MFL/Front Lawn.

Pupils will keep their books,

device/Chromebook, headphones and

school stationery on their desk. These will

only be used by them. The pupils if

possible should bring in their own

headphones.

The school will store and charge the Prep

pupils’ Chromebook / iPad at school and

ensure they are wiped.


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Outside, they will have their own play

equipment that will remain within their

“bubbles” and get cleaned after each

session.

In general: (Rec / Y1 /2/3/4/5/Y6 / Key

Worker)

Pupils will be assigned a desk/work area

and this is where they will sit whilst in the

classroom.

Pupils will keep their books and school

stationery on their desk. This will only be

used by them.

Pupils will be told to bring in a named

water bottle every day.

Pupils will be told to wear their own

freshly washed clothes each day.

Staff – There will be three areas that staff

can access drinks of tea and coffee and

strict protocols will be in place to wipe

down the kettle after use. Only one

person in the area at a time.

Staff will bring in their own lunch and

water bottle. Staff to be encouraged to

also bring in their own flask for a hot

drink. Lunch can be eaten with the pupils

at SD in the classroom or in their “bubble”

outside. If on a break, staff are able to

take a socially distanced walk on the

school site.


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5 Should the needs of each age group and class be considered separately in terms of support, activities and facilities?

Nursery – Nursery children will not be

able to socially distance during the large

majority of their day except for meal

times/sleep times due to their age and

understanding. Our focus will be ensuring

that the staff are able to socially distance.

Staff will be in charge of the intimate care

of key groups of children to allow a lower

risk. Additional time has been allocated at

the beginning and the end of the day for

planning and further cleaning.

Bottles of hand sanitiser to be placed in

each room in the Nursery.

Rec /Y1/Y2 – Reception, Year 1 and Year

2 will find the SD challenging. We will

gently remind them and set up activities

that promote it and encourage it. By

spreading them out across the two

classrooms into smaller “bubbles” this will

help.

Year 3/4/5/6 – Pupils will remain SD in

their four “bubbles” inside and out. When

outside they will be encouraged to think of

games to play at SD - hoop/skipping

challenges. Hand washing on a regular

basis will be required and pupils will be

reminded to do this.

Year 7-9 – Pupils will remain SD in their

rooms. When outside they will be

encouraged to SD. Hand washing on a

regular basis will be required and pupils

will be reminded to do this by their form

teacher.

Year 10 – Pupils will remain SD in their

classrooms. When outside they will be

encouraged to SD. Hand washing on a

regular basis will be required and pupils

will be reminded to do this by their bubble

leader, who will be the subject teacher.

Key Worker pupils – Pupils will remain

SD in their “bubbles” inside and out.

When outside they will be encouraged to

think of games to play at SD -

.

.


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hoop/skipping challenges. Hand washing

on a regular basis will be required and

pupils will be reminded to do this.

Toilets - The toilets will be cleaned

throughout the day, at least every hour,

and the Year groups will be asked to use

a specific side in Rec/Y1.

Y2/3/4/5/6 will have their own designated

set.

Key worker children will also have their

own designated set to use.

More frequent handwashing will be

required due to the children’s age and

personal hygiene.

Lunch - Each “bubble” will either eat in

the classroom at their SD workstation or

outside in their designated play area at a

social distance.

Play areas

Reception play area fenced off.

Y1 on Infant play area.

Y2-Outdoor classroom area

Y6 on the field in four labelled areas by

the Dickinson Building.

Y3/4/5 on the field in four labelled areas

Y8 and 10 on the grass outside

dickinson and music rooms

Year 7 and 9 on the grass outside the

front lawn tennis court - side further than

picnic tables

Key Workers: Prep -back of Hollies on

grass area. Seniors outside Rose Garden


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6 Are staff having sufficient down time / rest during the working day / week?

Sufficient staff to be un-furloughed to

enable staff to take breaks/rest etc. These

breaks will take place in the school

grounds, weather-permitting.

7 How are new staff and pupils inducted and has the registration and recruitment process been adapted to ensure compliance?

All new staff are given a copy of this risk

assessment and receive an induction

meeting with GR, the Health and Safety

Coordinator.

EI is inducting new pupils and will explain

the SD measures in place.

8 Are sporting, play and SD rules clear to staff and pupils?

Nursery – These are clear to staff and as

clear as they can be to under 5’s.

Toys/resources will be cleaned after each

use but children will struggle to

understand the concept of not sharing,

something that they are encouraged to do

every day so staff will need to be vigilant.

Rec / Y1/Y2 - Teachers will talk through

the way that they will need to play and

SD. We will take the girls on walks in their

“bubbles” alternating with the same year

group “bubble” to limit the amount of time

they are on the same playground.

Y3/4/5/6, Y7-10 & Key Worker

Staff will talk to pupils about the protocols

in each of their “bubbles” to ensure SD

but allowing for verbal interaction and

some fun.

Staff – staff given copies of this risk

assessment to read and understand

before 1st June.

9 Are drama, dance and music activities applying SD rules?

Nursery – If Claudia does a music

session, she will do so in the garden with

no physical contact with the children.

Circle times will be done using ‘spots’ for

children to sit on.

Rec/ Y1/Y2 - Children will be given a

spot to sit on during music lessons which

is SD spaced. Any instruments will only


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be used by one child in each lesson and

then sanitised.

Y3/4/5 - will work from their work station

or in SD areas in their designated outside

“bubble”.

Year 6 – will work from their work station

or in SD areas in their designated outside

“bubble”.

Key Worker pupils – will work from their

individual workstation or in their

designated outside “bubble”.

10 How are staff meetings and staff rooms regulated in terms of space, equipment, resources (copiers, kettles, biscuits etc) timings, SD and purpose?

Breakfast and lunch will not be provided

for staff.

Staff coming onto site need to provide

their own food, a water bottle and their

own mug that they wash and reuse. Staff

can bring in a flask with a hot drink if they

prefer.

Staff may make tea/coffee in three

locations only:

Nursery Staffroom

St Nick’s Hall Kitchen

Main House kitchen

There will be a strict “one in one out”

policy. Staff must not enter these areas if

someone else is in there. Staff must wipe

any surfaces they touch whilst making

refreshments in their own mug.

Sanitising spray and paper towels will be

available in these areas. Evening

cleaners to check and replenish cleaning

supplies daily.

Staff rooms will be out of bounds until

further notice.

11 Are all security, CCTV and access systems regularly checked, updated and (where necessary) re-coded?

CCTV system kept under review by

Facilities Manager.


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Any suspicious activity reviewed by

Facilities Manager and passed onto Exec

where relevant.

12 Are drop-off and pick-up procedures, in/out routes shared, understood and applied?

Arrangements to be shared with parents with individual letters to parents of Nursery, Reception, Year 1, Year 6 and Key Worker children. These arrangements will be coordinated by the Head. Nursery - Nursery drop off 8.15-8.30am/3.10-3.30pm pick up will take place from the ‘top’ car park. Grounds team will use a walkie talkie to communicate to Nursery staff when a parent arrives. A member of Nursery staff will go to collect the child from the parent at the gate wearing PPE and take them to Nursery. This will be reversed for collection. Parents need to adhere to strict arrival times. Rec & Y1 - Parents will be told to park in the lower car park. On arrival between 8.20-8.30am they will follow the directional arrows, lining-up in the marked area and maintaining the required 2 metre distance from any other parent and child. They will move up the steps towards the ‘Hollies’ gate, handing their child to a member of staff at the gate and then moving down the slope towards the car park. Parents need to adhere to strict arrival times. Pick up is between 3.30-3.40 from the Hollies gate. Parents to line up on the SD lines and pupils will be handed over in a SD way. Year 2 Parents will be told to park in the lower car park. On arrival between 8.30-8.40am they will follow the directional arrows, lining-up in the marked area and maintaining the required 2 metre distance from any other parent and child. They will move up the steps towards the ‘Hollies’ gate, handing their child to a member of staff at the gate and then moving down


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the slope towards the car park. Parents need to adhere to strict arrival times. Pick up is between 4.00-4.10 from the Hollies gate. Parents to line up on the SD lines and pupils will be handed over in a SD way. Y3/4/5 ( On set scheduled days) Parents will be told to drive up to the main house where they will be guided into a turning circle to drop off the pupils. No parents are to park up or get out of their cars. Pupils will be guided to their designated entrance and then to their specific “bubble” or classroom for the day ahead. Parents need to adhere to strict arrival times and pick up times. At pick they must adhere to the same restrictions as drop off and not exit their cars or park up. Year 6 and 10 Parents will be told to drive up to the main house where they will be guided into a turning circle to drop off the pupils. No parents are to park up or get out of their cars. Pupils will be guided on the first few days and then make their own way up to their designated entrance and then to their specific “bubble” or classroom for the day ahead. Parents need to adhere to strict arrival times and pick up times. At pick they must adhere to the same restrictions as drop off and not exit their cars or park up. Year 6 Drop off between 8.00-8.10am and pick-up between 3.45-4.00pm Year 2 Drop off between 8.30-8.40 Pick up between 4.00-4.10 Year 3/4/5 Drop off between 8.30-8.40 Pick up between 4.00-4.10 Year 10 Morning Drop off between 8.00-8.10am Morning pick up between 12.05-12.15pm


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Afternoon drop off between 1.15pm - 1.25pm Afternoon pick up between 4.35-4.45pm Pastoral sessions Year 7-10 Morning Drop off between 8.45 -9.00 am Morning pick up between 12.00 -12.10pm Afternoon drop off between 1.15pm - 1.25pm Afternoon pick up between 4.35-4.45pm Key Worker pupils(for days they are not in their year group bubble) Parents are asked to drop off children in

the lower car park. There will be staff on

duty in the car park. Pupils in Year 2 and

3 will meet the SENDCo (or Learning

Support Assistant) at the bus shelter

maintaining SD rules. Then they will be

accompanied to the Hollies by a member

of staff. Years 4 and 5 may walk on their

own to the Hollies via the steps. Seniors

will need to go to the Main Reception to

sign in and then straight to MFL. We will

be maintaining the required 2 metre

distance from any other child where

possible. The process will be reversed for

collection.

Drop off between 8.00-8.15am and pick-up between 4.00-4.15pm (Siblings in bubble arriving later?) Parents will not be allowed on the school premises unless by prior arrangement or into the school playground. Children must be dropped off and picked up at the designated location. Only one adult may drop off or collect a child. Staff will be on hand to greet the children and to accompany them to their classrooms. One-way traffic systems will be in place in school.


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This process will be reversed for collection. LATE ARRIVALS/LATE PICK UP Pupils will be dropped off at the Main Reception where a member of staff will come to collect them. Parents are not permitted to take their child to the classroom. Any parents who are late to pick up will collect their child from Main Reception. The child will remain in their bubble with a responsible adult until they are collected. Staff Staff should park in the usual car parks except they must not park in the nursery car park (other than against the tennis dome grass at the top) nor outside the main house where strict drop-off and turning circles will be introduced.

13 Are transit spaces (corridors), social zones (common rooms / playgrounds) configured to SD rules?

One-way systems in operation with directional arrows. Each group of pupils kept to their “bubble” and specific classrooms/play areas to avoid cross-contamination. Pupils cannot use Senior Common rooms.

14 Do classrooms reflect SD layout, PPE, screening and regular cleaning rules?

Nursery – By design the Nursery is large

and spacious. Numbers to be capped to

allow for more space. Staff will have

enough cleaning resources to clean

throughout the day.

Rec/Y1/Y2 - desks 2 metres apart where

possible and facing forwards.

Year 3/4/5/ 6, 10 & Key Worker - All

desks facing forwards and distanced

appropriately with a designated box/bag

to store individual’s work materials until

the end of each day. Each area can then

be recleaned at the end of each day.


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Staff – staff to space out as much as

possible, using perspex desk dividers

where suitable.

Pastoral sessions 7-10 all desks cleared -

spots on floor/hoops to be laid out in

locations of SD.

15 Have unnecessary items been removed from classrooms and other learning environments?

Nursery – all unnecessary items will be

removed week commencing 26 May by

Nursery Manager and Room Leaders and

stored.

Rec/ Y1/Y2 – all unnecessary items

removed and stored in crates.

Year 3/4/5/ 6 / 7- 10 / Key Workers

All unnecessary items stored in

cupboards and crates so that surfaces are

clear and easy to clean.

16 Are soft furnishings, soft toys and toys that are hard to clean been removed?

See 15 above.

Reception team to remove soft toys and

items from playsets prior to setting out for

each day.

17 Can staff manage, whilst in the transition phase, both in school and remote learning?

TEACHING SUPPORT STAFF - un-

furloughed as necessary to manage

additional workload of remote and (in-

school) teaching.

SUPPORT STAFF – ICT department

assisting the above with any technical

needs.

18 Are assemblies, break times, drop-off and collection times sufficiently well staggered?

Nursery

8.15-8.30am drop off

3.10-3.30pm collection

Rec/Year 1

8.20-8.30 drop off at the prep gate

Pick up 3.30-3.40pm

Year 2

Drop off-8.30-8.40

Pick Up-4.00-4.10

Year 3/4/5

Drop off-8.30-8.40

Pick Up-4.00-4.10


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Year 6

8.00-8.10am drop off outside main house

Pick up-3.45-4.00pm

Year 10 Curriculum sessions Morning Drop off between 8.00-8.10am Morning pick up between 12.05-12.15pm Afternoon drop off between 1.15pm - 1.25pm Afternoon pick up between 4.35-4.45pm Pastoral sessions Year 7-10 Morning Drop off between 8.45 -9.00 am Morning pick up between 12.00 -12.10pm Afternoon drop off between 1.15pm - 1.25pm Afternoon pick up between 4.35-4.45pm

Key Worker (days they are not with their

year group bubble)

8.00-8.15am drop off - there will be staff

on duty in the lower car park. Pupils in

Year 2 and 3 will meet the SENDCo (or

Learning Support Assistant) near the bus

stop in the lower carpark to be

accompanied to the Hollies by a member

of staff. Years 4 and 5 may walk on their

own to the Hollies via the steps. Seniors

will need to go to the Main Reception to

sign in and then straight to MFL.

Pick up 4.00-4.15 pm

19 Are meal times de-conflicted, reflecting SD in the kitchen and dining hall whilst providing sufficient nourishment?

No catering to be provided except for

Nursery.

Pupils asked to bring in a named full

water bottle every day.

Parents asked to supply a healthy, nut-

free packed lunch and small, nut-free

snack for break time: both will be eaten

either in the classroom or outside if the

weather is fine. Year 10 will not usually

remain on site for lunch. If Art pupils wish

to remain in school all day on the

allocated days, they will eat their lunch


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within the Stable Block, supervised by the

Director of Pastoral Care and HoD Art

Nursery children to have food provided by

the Nursery cook as usual.

Staff told to eat lunch at their desks (or

other suitable place if no office) or outside

adhering to SD rules.

20 What are the risks of providing breakfast and after school clubs?

No breakfast and after school clubs.

21 What vulnerable staff and children are in school / home, is medical advice being followed and are they properly supported?

Clinically extremely vulnerable members

of staff are to follow Government

guidance on shielding.

Staff who feel they are vulnerable or high

risk due to a pre-existing medical

condition, age profile or ethnicity are

requested to speak with their line

manager for risk assessment before

returning to work.

22 Is pupil and staff mental health and wellbeing properly considered with individual needs identified and supported?

All pupils’ mental health to be monitored

via weekly and daily chats, questionnaires

and self-referral. Support takes place via

zoom, Google Hangout and Google Meet.

Weekly pastoral meeting to take place to

discuss issues and concerns, and

decisions on action needed. HOY and

SMT meetings continue as normal and

also focus on staff and pupil well-being.

Staff are actively encouraged to reach out

to school where they or a colleague is

struggling.

23 Where activities have been re-scheduled, is SD working and are the timings sufficient?

SD rules to be observed at all times.


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MEDICAL Risk Assessment in the COVID-19 Environment

Risk Control Measures Further action

needed 1 Is the science of risk understood

e.g. less severe symptoms in adults, younger children less likely to become unwell, small class sizes will help?

Yes - Exec to monitor with ongoing advice

from School Nurse.

2 How effective are the hygiene rules? Is “catch it, bin it, kill it” still publicised and applied?

All pupils to be prompted regularly

throughout the course of the day to wash

their hands.

Hand sanitiser available in all areas where

hand washing is not practical or feasible.

Pupils to be reminded by teachers

/assistants on a daily basis to sneeze or

cough into their elbow or into a tissue

which is to be discarded and hands

cleaned immediately.

Tissues provided in all rooms and checked

and replenished by the day cleaners.

3 Is there anyone in addition supervising the normal medical staff?

Healthcare Assistant line managed by the

School Nurse. School Nurse line managed

by Director of Pastoral Care.

4 Are there sufficient medical staff to deal with temperature testing, isolating suspect COVID-19 cases, outside appointments and normal medical issues?

Nursery Manager, School Nurse,

Healthcare Assistant and DSL each have a

non-contact thermometer.

Any temperatures will be taken in situ

rather than in the Surgery. All first aid to be

carried out by specifically nominated first

aider, School Nurse, Healthcare Assistant

or other suitably qualified person.

If there are other pupils in the Surgery

when the School Nurse is called away, the

School Nurse will ensure that another

qualified first aider supervises these pupils

and wears appropriate PPE to do so.


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5 If temperature testing or taking other precautions that require new equipment, do operators have the appropriate training and has it been recorded?

Operating instructions and care guidance

given to Nursery Manager, Healthcare

Assistant and DSL on use of non-contact

thermometers and action required. Written

guidance available with each thermometer.

6 Have medical policy, procedures and appropriate response to spectrum of medical issues been revised and shared?

School Nurse has written Infection Control

Policy specific to Covid-19.

7 Is the medical room(s) properly equipped?

Rest bay cleared of most items and wipe clean covers on pillows and mattresses to facilitate sanitisation following occupancy of unwell pupils. Thermometers and usual medical equipment is available.

8 What has the school decided is the level of PPE required for pupils and staff and are they trained as to their purpose, use, care and disposal?

PPE not required for pupils and staff

except for intimate care, which is the usual

plastic apron and gloves.

Unwell pupils will be managed by the

School Nurse or Healthcare Assistant and

will be barrier nursed in the isolation bay

using an apron, gloves, surgical face mask

and visor.

Minor injuries in the bubble play areas will

be dealt with by First aid trained staff who

are within the year group bubble.

Nursery staff will wear PPE as usual for

nappy changes and toileting children. Staff

may choose to wear visors.

Unwell Nursery children will be managed

by the Nursery Manager or the next in

charge in her absence. The child will be

kept in the Nursery staff room in isolation

until the parent arrives with the staff

member wearing an apron, gloves, surgical

mask and visor.

9 Do the sickness management rules need to be re-stated and the “don’t come to work if you are ill” understood.

Message in the Weekly Bulletin to parents

21 May.

Similar message emailed to staff also on

21 May.


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10 As different age groups have different risk profiles is each group (staff and pupils) risk assessed?

Exec Team to keep under assessment.

11 Is the school aware of all pre-existing medical conditions?

School is aware of all medical information

provided by parents.

12 Who has tested positive for COVID-19 and is it recorded? (for elimination purposes)?

Deputy Head asked parents in Weekly

Bulletin on 21 May to complete a Google

doc.

Deputy Head asked for similar information

by email to all staff.

13 Who has come into contact with anyone tested positive to COVID-19 and is it recorded?

Deputy Head asked parents in the Weekly

Bulletin on 21 May to complete a Google

doc informing us if anyone in their

immediate family has tested positive for

Covid-19. This to be required by parents of

each new cohort to return to school.

Similar email was sent out to staff by

Deputy Head.

14 Who has been sent home with COVID-19 symptoms (a cough, high temperature or shortness of breath)?

Excel spreadsheet log kept by School

Nurse during Term Time and the Nursery

Staff outside Term Time.

15 Is there regular dialogue with those that have suffered from COVID-19 and / or are isolated at home?

Regular dialogue from Form Tutors, Heads

of Year. Further dialogue from School

Nurse and Director of Pastoral Care where

appropriate.

16 Who is shielding another family member and/or who has a condition that precludes their attendance at school?

Log managed by Director of Pastoral Care

with input from School Nurse.

17 Is proof required for shielding and of individual conditions?

Only where there are other concerns.

18 If there is a separate area for temperature testing, holding and isolation areas and are they easily identified and regularly cleaned?

The Surgery isolation bay will be deep

cleaned after each use.

19 Is temperature testing safe, reflecting SD rules, recorded and kept appropriately?

Non-contact thermometers will be used. If

an in-ear temperature needs to be taken,


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PPE will be worn. All treatments recorded

on the medical module of SchoolBase.

20 If emergency services are called is there a (revised?) well understood procedure, evacuation meeting point and cleared routes in and out?

Normal Fire drill rules to apply but all

parties to keep 2 metres apart. Emergency

services to be met at the top of the drive

and advised of the location of (potential)

fire. All staff and pupils to be kept clear

until the “all clear” can be given. Cleaning

may be required before parties re-enter

buildings.

21 Are staff and pupils regularly supervised and checked to ensure they are complying with hygiene rules and the use of PPE?

Pupils will be supervised by staff all day.

Staff will receive regular reminders

regarding hygiene rules during the day

including via pop-up messages on screens

around school.

22 If essential work is required on site are contractors properly registered, inducted, supervised and temperature checked?

Contractors will be asked upon arrival to

adhere to SD rules in force at that time by

a member of School Office staff (or in their

absence the person who asked them onto

site). The Facilities Manager will be

responsible for ensuring contractors

adhere to school rules whilst on site.

Temperature will only be checked if

showing symptoms.

23 Do medical staff have the appropriate PPE, cleaning materials and training?

Provided.

24 What is the policy on washing school clothes so as to prevent infection?

Staff and pupils are advised to change out of their clothes worn at school immediately when they are home and to wear freshly laundered clothes every day.

SUPPORT STAFF Risk Assessment


1 Are support staff briefed on changes regularly?

All support staff to be briefed by the Bursar each time there is a change to requirements. Some support staff remain on furlough. Any staff coming into school will receive a copy of this risk assessment to read first.


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2 Do support staff have the appropriate PPE, cleaning materials and training?

Car-parking team will be provided with safety full face visors during car parking duty. Other support staff will be kitted out as befits their individual role, for example, full PPE for the School Nurse. The School Nurse will provide suitable training to any member of staff who requires it. Staff requesting PPE will be provided with it by the school, even if their role does not prescribe it. Any further cleaning staff required to return to work will be provided with aprons, masks and gloves and receive appropriate training from the Domestic Bursar before they do so. PPE is sourced by the School Nurse and Domestic Bursar. Stocks are kept high. In the event of stocks running out, a further review would take place by the Head and Bursar regarding whether the school was safe to continue to operate. This decision would be taken in conjunction with the Governors.

3 Are cleaning regimes reviewed and inspected regularly and conforming to revised hygiene rules?

Reviewed before school re-opens by Domestic Bursar and updated as necessary to comply with any changes.

4 Are all security and access systems regularly checked, updated and re-coded?

Regular maintenance schedule in operation as normal.

5 Have reconfigured areas, zones and routes hampered fire exits and routes?

Fire routes are unaltered and will be used in an emergency

6 Are fire and other emergency procedures reconfigured, routes clear and regularly inspected?

All staff remain vigilant regarding fire routes. Any altered fire routes are communicated to pupils by their teacher. Assembly point remains the same but signs will be out guiding where pupils


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should line up in their ‘bubbles’ with cones indicating 2 metres apart. Head of Prep and Asst Head Prep and a member of SLT for the Senior School to be in school if pupils are returning from 1 June and will be the members of staff responsible for communicating (after liaising with Premises team) whether it is safe to return to the school buildings after a fire alarm or whether the school can lift a lockdown with pupils and staff returning to lessons. Lockdown procedures to continue as normal, as required.

FACILITIES Risk Assessment – COVID-19


1 Heating system including fuel levels sufficient?

Yes – no change.

2 Gas supply, venting and valves?

No change.

3 Have air conditioning ducts and units been checked and reviewed?

Maintenance schedule continues as normal.

4 Electrical tests up-to-date including emergency lighting and PAT?


5 Water testing for temperature, flow and legionella in date for test?


6 What is the status of the swimming pool and are appropriate measures in force?

Swimming pool checks continue as normal. Pool remains out of bounds during phase one.

7 Fire alarm panel, system and extinguishers in date and serviced?


8 Laundry washers and dryers serviceable, able to cope with demand, temperature requirements



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and have sufficient washing products?

Washing machines are already used frequently so no additional risk.

9 Have waste procedures been reviewed?

Cleaners to place double bagged bin bags in bins by Main House (including Nursery waste which the contract cleaners have been instructed to bring to Main House). The bins are labelled Monday-Friday to ensure 72 hours separation before collection on Mondays. Nursery clinical waste will be disposed of in the usual way. There will be a weekly collection by Cawleys on Mondays under supervision.

10 Are pest control services recorded, deficiencies identified and actioned?


11 School vehicles fully registered, insured, maintained and stocked with appropriate hygiene materials if they are to be used?

School vehicles stocked with hand sanitiser, wipes and spray to clean down after each use. School vehicles to remain out of use unless necessary, in which case suitable checks will be made.

Updated 16 June 2020

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