copy of hisd district plan 15-16 - henderson isd · pdf filebeginning at 5:30 pm in the hisd...

Henderson ISD Regular Tuesday, May 10, 2016 5:30 PM

Agenda of Regular Meeting

The Board of Trustees Henderson ISD

A Regular Meeting of the Board of Trustees of Henderson ISD will be held May 10, 2016,

beginning at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas.

The subjects to be discussed or considered or upon which any formal action may be taken are as

listed below. Items do not have to be taken in the order shown on this meeting notice.

Unless removed from the consent agenda, items identified within the consent agenda will be

acted on at one time.

1. Call to Order, Invocation, and Pledges

2. Recognition of Guests

3. Student Recognition

4. Open Forum

5. Hear Update on HMS Project 4

6. Hear Report on HISD Health Advisory Committee and Consider Appointments 5

7. Consent Items 13

A. Approve Minutes of Meeting held on April 12, 2016 Board Meeting 14

B. Approve Financial Reports and Check Register for April 2016 18

C. 16-17 Budget Development #2 51

8. Consider Approval of Budget Amendment 54

9. Consider Approval of TASB Policy Update 104 63

10. Consider Approval of Computer Replacement Proposals 72

11. Consider Approval of 1:1 Device Initiative Proposals 73

12. Consider Approval of NS/HHS Technology and Security Proposals 74

13. Consider Approval of NS/HHS Facility Renovation Proposals 75

14. Set Date, Time, and Location of Next Regular Board Meeting 77

15. Superintendent's Report 78

A. Enrollment/Attendance Report 80

B. STAAR Administration

C. Commissioner Appointments 82

D. Graduation

E. PK Grant

16. Closed Meeting: A Closed Meeting may be held for discussion under the

provisions of Texas Government Code Section 551.071, 551.072, 551.074 &

551.076 pursuant to HISD Policy BEC. Items to be discussed include, but are not

limited to:

A. Discuss Personnel

B. Hire Personnel

C. Consider Employment of WES Principal

17. Consideration and Possible action on Items Discussed in Closed Session

18. Consider Approval of Audit Firm for 15-16 Fiscal Year 85

19. Adjournment

Henderson ISD

Board Background

Subject: Hear Update on HMS Construction Project and Summer

Renovations

Presented for: Action______ Report Only __X__

Background Information

Representatives from Claycomb will be in attendance to give an update on the

HMS construction project.

Recommendation:

Hear update on HMS construction project.

Contact Person(s):

Keith Boles

4

Henderson ISD

Board Background

Subject: Hear Report on HISD Health Advisory Committee and Consider Nominations

Presented for: Action __X__ Report Only______

The School Health Advisory Council (SHAC) has met four times this school year and has made several

suggestions and sponsored events. HISD activities implemented because of SHAC include:

1. ATV safety;

2. Henderson Middle School health fair;

3. EKG screenings to all HHS athletes, drill team, cheerleaders and band students;

4. UIL physicals and an immunization clinic at Henderson Middle School and Henderson High School; and

5. Development of the HISD Wellness Plan.

The SHAC is required to meet four times per year. Each meeting is held at 6:00 p.m. in the HISD Board Room.

The meeting dates for the 2016-2017 school year are: September 20, 2016, November 15, 2016, January 17, 2017,

and March 21, 2017.

Finally, we are asking you to approve the following are nominations for the 2016-2017 School Health Advisory

Council:

Jessica Bridges – chair Angela Berry – parent co-chair

Raylene Conner –Administration Stephanie Gatlin – HISD Nurse, Wylie Primary

Whitney Alexander – HISD Nurse, Wylie Elementary Joy Pipes – HISD Nurse, Northside

Kay Creer – HISD Nurse, Middle School Tanya Davis – HISD Child Nutrition

Lequitta Holmes – High School Health Science Teacher

HHS Senior Health Science Students (will rotate each meeting)

Elaine Ruthven - ETCADA James Pike – DSHS

Bettye Scarbrough – LEAN Kamila Brown – DSHS

Kristi Prior – Women’s Center of East Texas Lavelle Rogers

Laura Wilkerson Carrie Doerge

Sandra Clark Maria Murillo

Ken Stegall

Recommendation:

Hear report on 2015-2016 SHAC and approve the nominations for the 2016-2017 SHAC.

Contact Person(s):

Raylene Conner (903) 655-5025

5

WELLNESS GOAL #1:

#

1 Smart Snacks Calculator Director of Child

Nutrition

Annually or as new

items are added to

menu

Onsite Monitoring Checklist

2 Smart Snacks Calculator Director of Child

Nutrition

Annually or as new

items are added to

menu

Faculty Handbook

3 NSLP Administrative

Reference Manual/ Menu

Planning and Nutritional

Analysis Software

Director of Child

Nutrition

Annually or as new

items are added to

menu

Menu Analysis Data & Texas

Department of Agriculture Bi-

weekly Updates

4 Director of Child

Nutrition

Annually or as new

items are added to

menu

NSLP Application Packet/

Attachment B

5

6

7

8

9

HISD nutrition guidelines for reimbursable school meals and all other foods and beverages sold, otherwise made

available, or marketed to students during the school day shall be designed to promote student health and reduce

childhood obesity and shall be at least as restrictive as federal regulations and guidance.

A la carte offerings will be determined by Child

Nutrition Services.

Nutrition guidelines will be implemented for foods

and beverages sold in vending machines and snack

bars during school day.

All reimbursable meals served meet required

standards of the National School Lunch Program and

School Breakfast Program.

Free breakfast will be provided for all students in

grades prekindergarten through three.

Strategies FormativeMonitor Dates

Person(s)

ResponsibleResources

Goal 5, Page 1 of 7

6

WELLNESS GOAL #2:

#

1 Publications provided by

TDA

Director of Child

Nutrition

Monthly Monthly Giveaway K-5 NSLW

& SBW Promotions TDA

Triorama Display

2 District Website Director of Child

Nutrition

Monthly Child Nutrition Website - Menu

Taste of Rusk County

3 Publications provided by

TDA

Director of Child

Nutrition

Annually Marketing materials provided by

TDA or applicable CN Vendor

4 Lesson Plans Campus

administrators

Health Teachers

each semester Health Education TEKS

HISD shall implement, in accordance with law, a coordinated school health program with a nutrition education

component. The District’s nutrition promotion activities shall encourage participation in the National School

Lunch Program, the School Breakfast Program, and any other supplemental food and nutrition programs offered

by the District.

Strategies Formative

The District’s food service staff, teachers, and other

HISD personnel shall consistently promote healthy

nutrition messages in cafeterias, classrooms, and

other appropriate settings.

The District shall share educational nutrition

information with families and the general public to

promote healthy nutrition choices and positively

influence the health of students.

The District shall ensure that food and beverage

advertisements accessible to students during the

school day contain only products that meet the

federal guidelines for meals and competitive foods.

Nutrition will be integrated into health education

classes

Resources

Person(s)

Responsible Monitor Dates

Goal 5, Page 2 of 7

7

WELLNESS GOAL #3:

#

1 faculty handbook Campus Principals Each semester Faculty handbook.

2 Teacher schedules Campus Principals weekly WPS, WES, NS Teacher

schedules

3 Campus Master Schedules Campus Principals Each semester Campus Master Schedules;

Campus Records

Campus Master Schedules;

TEC §28.002(l)

Campus Principals Each semester Campus Master Schedules

Formative

Elementary school children have the opportunity to

participate in regular periods of active, free play with

peers (recess).

Students are given opportunities for physical

activity during the school day

through physical education classes and through a

range of before- and/or after-school programs

including, but not limited to, interscholastic athletics,

and physical activity clubs.

Time allotted for physical activity will be consistent

with research and state standards.

Principals will encourage classroom teachers to

provide short activity breaks between lessons or

classes and to incorporate movement in their

lessons.

Strategies Resources

Person(s)

Responsible Monitor Dates

HISD shall provide an environment that fosters safe, enjoyable, and developmentally appropriate fitness activities

for all students, including those who are not participating in physical education classes or competitive sports.

Goal 5, Page 3 of 7

8

WELLNESS GOAL #4:

#

1 9/15/2015 Protocol Letter Campus Principals Monthly Copies of items sent home to

parents (superintendent's office)

2

3

WELLNESS GOAL #5:

#

1 GKD Exhibits for facilities

rental and fee schedule

(competition fields only)

Campus Principals Daily Campus Records; Requests for

use of facilities under GKD

2

3

Schools will allow access to district-owned athletic

fields outside the school day to community

organizations that promote physical activity.

Schools will provide information about physical

activity opportunities to HISD families.

The District shall encourage students, parents, staff, and community members to use the District’s recreational

facilities, such as tracks, playgrounds, and the like, that are available outside of the school day.


Person(s)

Responsible Monitor Dates Formative

HISD shall encourage parents to support their children’s participation, to be active role models, and to include

physical activity in family events.


Person(s)


Goal 5, Page 4 of 7

9

WELLNESS GOAL #6:

#

1 Campus master schedules Campus Principals Each semester Campus Master Schedules




5

6

The District shall allow sufficient time for students to eat meals in cafeteria facilities that are clean, safe, and

comfortable.


Person(s)


Schedules will be developed that allow at least 30

minutes to obtain and eat breakfast and lunch in the

cafeteria.

School personnel will assist all students in

developing the healthy practice of washing hands

before and after eating.

Tutoring, pep rallies, assemblies, club/organization

meetings and other activities should not be

scheduled during meal times, unless a meal is

included.

Schools will encourage socializing among students,

and between students and adults. Adults will properly

supervise dining rooms and serve as role models to

students by demonstrating proper conduct and voice

level, and by eating with the students.

Goal 5, Page 5 of 7

10

WELLNESS GOAL #7:

#

1 FitnessGram software; TEA

Physical Fitness

Assessment Initiative

website

Campus Principals End of Semester 1,

March 1, May 1

FitnessGram data submitted by

end of school year

2 Community Resources such

as DSHS; Community

HealthCore, Cool Smiles,

etc; HISD nurses.

SHAC Chairperson Each SHAC

Meeting (4X/Year)

SHAC Agendas

3 Campus Principals End of Semester 1 Campus Calendar

4

5

6

The District shall promote wellness for students and their families at suitable District and campus activities.


Person(s)


Schools will require fitness assessment for all

students enrolled in physical education or PE

equivalent in grades three through twelve using

Fitnessgram.

The SHAC committee shall annually plan and

operate a health fair for students for at least one

campus.

Students in grades 1-6 shall participate in Relay Day

at their respective campuses.

Goal 5, Page 6 of 7

11

WELLNESS GOAL #8:

#

1 SHAC Chairperson;

Director of Child

Nutrition

9/6/16 HISD website

2 SHAC Chairperson;

Director of Child

Nutrition

Each SHAC

Meeting

SHAC Agendas; HISD Website

3

4

5

6

The District shall solicit involvement by and input from persons interested in the wellness plan and policy and

communicate to the public applicable information about the District’s wellness policy and plan.


Person(s)


The local school health advisory council (SHAC) will

review and consider strategies and techniques in

order to develop and implement nutrition guidelines

and wellness goals. The following persons are

encouraged to work with the SHAC on the District’s

wellness policy and plan: parents, students, Director

of Child Nutrition, physical education teachers,

school health professionals, Board members,

administrators, and members of the public.

The SHAC will prepare an annual report on the

wellness policy and this plan. Report will be

published on HISD website.

Goal 5, Page 7 of 7

12

Henderson ISD

Board Background

Subject: Consider Approval of Consent Agenda

Presented for: Action __X__ Report Only_____


Two items are on the consent agenda for your consideration.

A. Approval of minutes from the April 12, 2016 board meeting.

B. Approval of financial reports and check register for April, 2016.

C. Hear Report on 2016-2017 Budget Development (Update 2)

Recommendation:

Approve the consent agenda as presented.

Contact Person(s):

Keith Boles

Bill Stanley

13

1087

APRIL 12, 2016

The Board of Trustees of Henderson ISD met Tuesday, April 12, 2016, at 5:30 p.m. in the HISD

Boardroom, 200 N. High Street, Henderson, Texas with the following members present:

Jean Williams

Mary Sue Wolfe

Clay Wilder

Jon Best

Jamey Holmes

Jon Johnston and Harold Sentmore were not present for the meeting.

• Chairman Jean Williams called the meeting to order. Mrs. Stacey Johnson gave the

invocation and Mrs. Mary Sue Wolfe led the pledges to the United States and Texas

flags.

• Chairman Williams recognized and welcomed guests.

• Student Recognition – Mrs. Stacey Johnson announced that the district wanted to

recognize two outstanding students involved the HHS Agricultural program. Taylin

Antonick has participated in FFA for the 3 years and is currently the Chapter

President and will hold the office of Area President in 2016-2017. Taylin is

accomplished in Creed and Public Speaking and competed in San Antonio along with

350 other students and received a $10,000.00 Scholarship. Taylor Corley has

participated in the Ag Program for four years and has raised goats, heifers, and,

participated in the Ag Mechanics Program. Taylor won Grand Champion at the

Youth Project show with his Barbeque Catering Trailer. Taylor is currently enrolled

in the duel credit Welding Program at the Higher Education Center. HHS Principal,

Mr. Everitt and Ag Teacher, Mr. Michael Perry both expressed how proud they were

of these students and all students involved in the Ag Programs at HHS. Chairman

Jean Williams presented each student with a Certificate for Outstanding

Achievement.

• Open Forum – Chairman Jean Williams gave instructions on time limit and number

allowed to speak on topic.

Justine Higuet, a foreign exchange student at Henderson High School addressed the

Board of Trustees regarding the graduation policy. Ms. Higuet provided a letter

explaining her plea, since she felt her speaking might be difficult for some to

understand. Ms. Higuet has participated and immersed herself into High School and

the American culture. She wants only the opportunity to walk the stage with her

classmates.

Mr. Henry Killgore began by reminding the Board of Trustees that on September 19,

2010, Henderson lost an outstanding young man, Maylon Acres, in an accident.

Maylon was a student at Henderson High school and excelled in academics and

sports. Mr. Killgore, along with Mr. Brent Jackson, former HHS alumni are asking

that the baseball facility be named for Maylon Acres. Mr. Killgore stated that other

districts had named fields and felt that our athletes would appreciate their field have a

name. Mr. Killgore also stated that he had visited with the community, residents of

Henderson, and the parents of Maylon and all were in favor of naming the facility for

Maylon.

• Mr. Chris Loucks of Claycomb Associates reported to the Board of Trustees that the

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1088

demo was complete at HMS. The utilities and storm drains are complete on the

practice field and work will begin on the road. There is an active spring (water) on

the property near the location of the old science building. APEX has been called to

help determine a resolution and to suggest a base for road. Punch list items continue

to be addressed and volleyball sleeves, high ceiling occupancy, and stage issues have

been addressed. Superintendent Boles reported that requests for proposals have been

issued for summer renovations at High School and Northside. The requests include

roofing, doors, security systems, intercom and fire alarm systems, High School Gym

Bleachers, and, ceiling tile replacement. The proposals due on April 12, will be

reviewed and the recommendations will be made at the May board meeting.

• Hear Report on Athletic Booster Club Scoreboard – With the absence of Mr.

Kenneth Orr, Mr. Jason Martin reported to the Board of Trustees the status of the

fund-raising for the video scoreboard. The booster club has secured several large

commitments and is waiting on a package from Trinity Mother Frances.

• Mr. Kevin Bryan gave a report on 1:1 Device Initiative Planning. Mr. Bryan

reviewed the initiative that began in 2014 providing all students at Northside with

iPads. In 2015 the initiative expanded to Henderson Middle School, providing

students with ChromeBooks. Discussion on what to do has led to the consideration

to move forward with the program at Wylie Elementary or High School. High

School has BYOD and Mr. Bryan stated he would like to reboot the program with

teacher training. Chairman Williams commented on the following for consideration:

those 8th graders are moving to HS where device will not be provided, recommended

notifying parents, suggested considering offering device to freshmen only. Mr.

Bryan reported that based on teacher surveys and textbook requirements the district

is leaning on Wylie Elementary as the next phase of the initiative. The amount

budgeted for this initiative is $290,000 and, the expected cost is $288,588. No action

taken.

• Superintendent Boles presented the consent items for consideration an approval.

• Approve Minutes of Meeting held on March 15, 2016 Board Meeting

• Approve Financial Reports and Check Register for March 2016

• Hear Report on 2016-2017 Budget Development

Mr. Bill Stanley reported that revenue continues to come in and expenses are on

track. No funds have been paid from the construction account. Superintendent Boles

provided a report on the 2016-2017 Budget Development with preliminary revenue

projections based on an ADA of 3180 and appraisal values have been reduced. The

estimated loss in revenue for 2016-2017 is $400,000. Mrs. Mary Sue Wolfe made

the motion to approve the consent items as presented and Mr. Clay Wilder seconded

the motion. The motion carried unanimously 5-0.

• Mrs. Stacey Johnson presented for consideration and approval the Revised

Employment Pay Grades for 2016-2017. Mrs. Johnson reminded the Board of

Trustees that one of the suggestions in the findings by the Texas Association of

School Boards was updating the compensation pay plan for the following groups of

employees who are not paid according to the Teacher Salary Schedule:

Administrative/Professionals, Clerical/Technical, Instructional Support, and

Auxiliary. The plans were adjusted to meet the demands of market value, job

responsibilities, and current staff salaries. Mr. Jamey Holmes made the motion to

approve the recommended compensation pay plans as presented and Mr. Jon Best

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1089

seconded the motion. The motion carried unanimously 5-0.

• Dr. Raylene Conner presented for consideration and approval the Instructional

Materials TEKS Certification. Dr. Conner stated that districts are required to certify

annually to the State Board of Education and the Commissioner that for each subject

in the required curriculum, students have access to the instructional materials that

cover all of the Texas Essential Knowledge and Skills. Mr. Clay Wilder made the

motion to approve the Instructional Materials TEKS Certification and Mrs. Mary Sue

Wolfe seconded the motion. The motion carried unanimously 5-0.

• Superintendent Boles presented for consideration and approval the Custodial

Contract Renewal with GCA. GCA was hired in March of 2015 on a one year

contract beginning in June 2016. GCA has had some struggles, but over the last two

months the quality of care has improved. The district has received input from

campus principals and Mr. Hurt, and the recommendation is to extend the contract

with GCA from June 1, 2016 to May 31, 2017. The contract will remain the same

cost of $764,667. Mr. Jon Best made the motion to approve the contract with GCA

as recommended and Mr. Clay Wilder seconded the motion. The motion carried

unanimously 5-0.

• Superintendent Boles conducted the First Reading of TASB Policy Update 104

which is the second of two post-legislative updates that highlights changes in

LOCAL and LEGAL policy as follows: LOCAL changes – EEH provides

clarification for general education students to receive homebound services that

medical confinement for the required four weeks need not be consecutive and for

special education students, ARD committee will make determination; FB addresses

district’s obligation to provide equal education opportunities under Section 504,

addresses safeguards that mirror IDEA in terms of timelines, and, moves the specific

names of district Title IX and 504 Coordinators to an “Exhibits” page; FFH “Age”

has been added as a federally protected characteristic in regards to discrimination;

FD requires parents to provide proof of residency documents as developed by the

Superintendent, and, also clarifies that districts must recognize graduation credits if

earned in an accredited Texas school district. LEGAL changes – CCG reflects

change in the homestead exemption from $15,000 to $25,000; EHBAF, a new policy

reflects requirements in regards to video recordings in special education classrooms.

• Superintendent Boles conducted the First Reading of 2016-2017 Student Code of

Conduct which by Texas law requires school districts to define misconduct that may

or must result in a range of specific disciplinary consequences including removal

from a regular classroom or campus, out-of-school suspension, placement in a

disciplinary alternative education program (DAEP), or expulsion from school. Board

policy requires Trustees annually adopt a Student Code of Conduct. The changes

which are in the 2016-2017 Code of Conduct include the following: adds “student

disability” as a consideration before suspending a student, placing in DAEP, or

expulsion; wording has been revised regarding firearms and weapons to more closely

track statutory wording.

• The next regular Board Meeting is set for Tuesday, May 10, 2016 at 5:30 p.m. in the

HISD Board Room.

• Superintendent Boles reported on the following:

• Enrollment/Attendance Report – Enrollment stands at 3379.5 up by 7 students and

attendance is excellent at 96.47%.

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1090

• High Quality PK Grant – the legislature passed a bill increasing PK funding

through a grant that is worth $1,500 per eligible student. Dr. Raylene Conner has

completed and filed for the grant.

• Dual Credit Update – Superintendent provided a report on the spring dual credit

program with Kilgore College. HHS is taking more dual credit hours (735 hours)

than any other high school in the Kilgore College service area.

• Board Training – SFA is hosting the Area School Boards Spring Workshop on

Tuesday, May 17, 2016.

The Board of Trustees convened in closed session in accordance with the Texas

Open Meeting Act at 6:55 p.m.

• Closed Meeting: A Closed Meeting may be held for discussion under the provisions

of Texas Government Code Section 551.071, 551.072, 551.074 & 551.076 pursuant

to HISD Policy BEC. Items to be discussed include, but are not limited to:

• Discuss Personnel

• Consider Employment of Primary School Principal

• Consider Employment of Teachers

• Discuss Real Estate

The Board of Trustees ended its closed meeting at 8:25 p.m.

• Upon return to open session, Mr. Jon Best made the motion to hire Mrs. Deana

Griffith on a one year probationary administrative contract for 2016-2017 as

Principal for Wylie Primary. Mrs. Mary Sue Wolfe seconded the motion. The

motion carried unanimously 5-0. Superintendent Boles also recommended the

following applicants on one-year probationary contracts for the 2016-2017 school

year: Hilery Hill – Agriculture Teacher, Henderson High School and Jason Parrott –

Ag-Mechanics Teacher, Henderson High School, along with the following (see

attached) professional employees on probationary contract renewals for the 2016-

2017 school year. Mr. Clay Wilder made the motion to hire the recommended

applicants and the recommended professional employees as presented and Mr. Jamey

Holmes seconded the motion. The motion carried unanimously 5-0.

• With no further business, Mr. Jon Best made the motion to adjourn and Mrs. Mary

Sue Wolfe seconded. The motion carried unanimously 5-0.

________________________________

Chairman

ATTEST:

______________________________

Secretary

17

Henderson ISD

Board Background

Subject: Financial Reports and Check Register for April, 2016

Presented for: Action __X _ Report Only______


Attached is a copy of the consolidated check register, revenue/expenditure comparison

report, and the investment/cash report as of April, 2016. Also attached is the YTD

Middle School Construction check register.

If any checks were written over $25,000 that were not normally generated from payroll,

budgeted food purchases, or utilities there is an attached description of each attached to

this memo. Lists of all checks written over $25,000 are included.

Recommendation:

Recommend that the Board approve the financial reports and check register as presented.

Contact Person(s):

Bill Stanley

18

Henderson ISD

Board Background

Subject: Hear Report on 2016-2017 Budget Development (Update 2)



Preparation for the development of the 2016-2017 budget is currently underway. A few

items of note regarding next year’s budget:

Preliminary revenue projection is based on an ADA of 3180.

Appraisal values have been reduced based on information from the appraisal

district.

2016 Certified Estimate 2015 Final

Real Estate - $829,967,000 $819,053,850

Min/Utilty/Ind.- $616,180,000 $910,203,620

Total - $1,446,147,000 $1,729,257,470

Funding Elements

2015-2016 Budget 2016-2017 Budget

ADA 3220 3180

Prior Year Values $1,687,796,485 (2014) $1,729,257,470 (2015)

Current Year Values $1,729,257,470 (2015) $1,450,571,551 (2016 est)

M/O Tax Rate $1.04 $1.04

I&S Tax Rate $0.23 $0.23

Revenue Projection

2015-2016 Budget 2016-2017 Budget

State Revenue $7,315,831 $ 9,092,718

Local Revenue $17,120,148 $14,933,710

Total State/Local Revenue $24,435,979 $24,026,428

$221,326 (ADA Loss)

$188,225 (values)

51

2016-2017 Budget Considerations

HISD Personnel

Possible Staff Raises

1. As recommended in part by TASB, revise the HISD Teacher Salary Schedule to reflect

an $875 increase for all teachers. This would be a 2% average increase for all individuals

whose salary is based on the teacher pay scale.

2. Approve a 2% of the midpoint increase for all remaining employees. The 2% would

be based on the revised Employment Pay Plans as recommended by TASB.

TOTAL COST OF RAISES = $372,202.31

Potential Personnel Savings

1. Eliminate these positions due to decreased student numbers or program changes:

HHS Math ($37,684) – This position was not filled for the current school year so

it is not needed next year either.

HHS English ($39,064) – This is an EOC remediation position that will be

absorbed next year.

HMS Read 180 ($36,500) – HMS will have only one Read 180 teacher due to the

total number of students requiring the course.

HMS Special Education ($46,894) – Due to reorganization of the

inclusion/resource program at HMS, this position can be eliminated.

HMS STAAR Math ($34,000) – These classes will be absorbed by the remaining

math staff.

Special Education Speech Assistant ($34,000) – The remaining speech staff will

be able to serve students with a case load that is still lower than the TASB

recommendation.

2. Continue to evaluate positions on all campuses to determine need.

3. As teachers/staff retire this year, replacements will be hired at a lower salary. The

district could see an estimated savings of $80,000.

TOTAL POTENTIAL SAVINGS = $308,142

Potential Budget Reductions

Remove Facilities Project Budget - $281,000

Reduce district wide supply budgets - $112,000

Reduce transportation (van) - $22,000

52

TOTAL BUDGET REDUCTIONS = $415,000

Recommendation:

Hear update on 16-17 budget development.

Contact Person(s):

Keith Boles

53

Henderson ISD

Board Background

Subject: Amendment of the 2015-16 Budget

Presented for: Action __X _ Report Only______


Attached is the 8th amendment to the budget for this year.

We are asking that we receive and allow for additional expense on two insurance checks

received for damages to our traffic gates at Northside and Wylie Elementary in the total

amount of $1,115. This part of the amendment increases expense as well as income.

Dr Conner is requesting that funds for supplies be moved to the correct account for

purchasing and Mrs. Jennings is requesting funds be moved to pay for STAAR writing

training. Neither of these two requests will affect budgeted expense or income, but are

just transfers between functions.

We have reviewed this entry and do agree to its accuracy and necessity to meet board

policy.

Administrative Consideration

Recommendation: After your review of any amendments presented, we recommend

your approval of the amendment to the 2015- 2016 budget.

Contact Person(s): Bill Stanley 903 – 655-5044

54

Henderson ISD

Board Background

Subject: Consider Approval of TASB Policy Update 104

Presented for: Action __X__ Report Only _ __


A first reading of TASB Policy Update 104 was held during the April board meeting.

Since that time only one minor change has been made. A notation has been made below

to FD (local).

TASB Policy Update 104 is the second of two post-legislative updates. Highlights of

Update 104 LOCAL changes include:

EEH – provides clarification that for general ed students to receive homebound services

that medical confinement for the required four weeks need not be consecutive. For

special education students, the ARD committee will determine if the four week

confinement period has to be consecutive.

FB – addresses district’s obligation to provide equal educational opportunities under

Section 504. The new policy addresses procedural safeguards that are to mirror IDEA in

terms of timelines. The policy also moves the specific names of district Title IX and 504

Coordinators to an “Exhibits” page.

FFH – “Age” has been added as a federally protected characteristic in regards to

discrimination.

FD – requires parents to present proof of residency documents upon initial enrollment

and on an annual basis. We are recommending that the wording regarding annual be

removed. TASB recommends the following language:

The parent, guardian, or other person having lawful control of the student under order of

a court shall present proof of residency in accordance with administrative regulations

developed by the Superintendent. The District may investigate stated residency as

necessary.

Highlights of Update 104 LEGAL changes include:

CCG – reflects change in the homestead exemption from $15,000 to $25,000.

EHBAF – is a new policy that reflects requirements in regards to video recordings in

special education classrooms.

63

A copy of TASB’s Vantage Points is included for your review.

Recommendation:

Approve TASB Policy Update 104 as presented.

Contact Person(s): Keith Boles

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Vantage Points A Board Member’s Guide to Update 104

Please note: Vantage Points is an executive summary, prepared specifically for board members, of the TASB Localized Update. The topic-by-topic outline and the thumbnail descriptions focus attention on key issues to assist local officials in understanding changes found in the policies. The description of policy changes in Vantage Points is highly summarized and should not substitute for careful attention to the more detailed, district-specific Ex-planatory Notes and the policies within the localized update packet.

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This information is provided for educational purposes only to facilitate a gen-eral understanding of the law or other regulatory matter. This information is neither an exhaustive treatment on the subject nor is this intended to substi-tute for the advice of an attorney or other professional adviser. Consult with your attorney or professional adviser to apply these principles to specific fact situations.

We welcome your comments or suggestions for improving Vantage Points. Please write to us at TASB Policy Service, P.O. Box 400, Austin, TX 78767-0400, e-mail us at [email protected], or call us at 800-580-7529 or 512-467-0222.

For more information about Policy Service, visit our website at http://pol-icy.tasb.org.

© 2016 Texas Association of School Boards, Inc. All rights reserved.

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mailto:[email protected]?subject=Vantage%20Points

http://policy.tasb.org/

http://policy.tasb.org/

2

Update 104 is the second of two post-legislative updates, focusing primarily on amendments to the Administrative Code as a result of recent legislation. Major topics in Update 104 include taxes, financial reports and audits, reports to the State Board for Educator Certification (SBEC), video and audio record-ing in special education settings, partial credit requirements for students who are homeless or in foster care, credit-by-exam requirements for homeless students, substitutes for state assessments, and wellness policy require-ments. Several of the local policy recommendations address new local policy requirements included in the 2015–16 TEA Student Attendance Accounting Handbook, including homebound instruction and residency and admissions. Other local policy recommendations address equal educational opportunities for students and student discrimination and harassment.

Unless otherwise noted, references to legislative bills refer to bills from the 84th Legislative Session. Throughout this document, House Bill is abbrevi-ated as HB and Senate Bill as SB. For more information about the bills de-scribed below, download the TASB 2015 Legislative Summary for TASB Members (PDF), available free from the online TASB Store at http://store.tasb.org.

Several bills affect the calculation and collection of ad valorem taxes, ad-dressed at CCG(LEGAL):

■ SB 1 and voter approval of a 2015 constitutional amendment in-creased the homestead exemption from $15,000 to $25,000.

■ HB 992 and the constitutional amendment adopted in 2015 provide the residence homestead exemption to a surviving spouse of a 100 percent disabled veteran who died before the law authorizing the ex-emption took effect.

■ When a district’s tax rate will exceed the sum of the effective mainte-nance and operations tax rate and the district’s current debt rate, SB 1760 requires that:

■ The board must have a record vote on the ordinance, resolution, or order setting the tax rate; and

■ At least 60 percent of the members of the board must vote in favor (at least five members of a seven-member board, regardless of the number of members present and voting).

District Operations

Ad Valorem Taxes

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http://store.tasb.org/legislative-summary-for-tasb-members-pdf/

http://store.tasb.org/legislative-summary-for-tasb-members-pdf/

http://store.tasb.org/

3

HB 1378 requires an annual compilation of certain financial information re-garding the district’s debt obligations, credit rating, and other relevant infor-mation. Districts must make the report available for inspection and post the report on their websites. The contact information for a district’s main office must also be posted on its website. See CFA(LEGAL) and CQA(LEGAL).

Recent Administrative Code changes implementing provisions from HB 5 (83rd Legislative Session) have also been added at CFA(LEGAL) reflecting a district’s obligation to provide additional information to TEA or acquire profes-sional services in the event the commissioner of education projects that a fi-nancial deficit will occur in a district’s general fund within the next three school years.

At CFC(LEGAL), provisions on the state’s financial accountability rating sys-tem have been added based on recently revised Administrative Code rules. The policy references that preliminary ratings must be issued by TEA on or before August 8 each year, as required by law.

Administrative Code changes prompted revisions to DBAA(LEGAL), DFE(LEGAL), and DHB(LEGAL) addressing SBEC enforcement actions against a superintendent who falsely or inaccurately certifies compliance with the required criminal history review provisions, as well as the district’s re-sponsibility to complete investigations and notify SBEC if there is evidence of certain misconduct even when a resignation has been submitted by an em-ployee.

EEH(LOCAL) POLICY CONSIDERATIONS

The Student Attendance Accounting Handbook (SAAH) published by TEA includes the official attendance accounting requirements, including funding mechanisms. The 2015–16 SAAH addresses both general education homebound instruction and special education homebound instruction when a student is expected to be confined for a minimum of four weeks to a hospital or homebound setting. The SAAH requires that a local policy be in place for a district to qualify for funding for general education home-bound instruction. Recommended policy changes clarify that the four weeks need not be consecutive.

For special education homebound instruction eligibility, the text in the SAAH mirrors current Administrative Code rules in that, if a student is de-termined to be chronically ill, the confinement of four weeks need not be consecutive if district policy allows for this. To address the local policy re-quirement, recommended text referring to special education homebound

Financial Reports and Audits

Personnel Issues

Student Issues

Homebound Instruction

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instruction designates the admission, review, and dismissal (ARD) com-mittee to determine whether the weeks need to be consecutive. Other recommendations in this EEH(LOCAL) policy are for clarification and to more closely mirror the requirements of the SAAH.

Beginning with the 2016–17 school year, SB 507 requires video and audio re-cording of certain special education classrooms and other settings on request of a staff member, parent, or board member. A new policy code, EHBAF, has been added at this Update and includes the statutory requirements for these video recordings. As described at EHBAF(LEGAL), districts must provide no-tice regarding these recordings to all school staff and to the affected parents. However, this type of recording is an exception to the requirement to obtain parental consent when a district employee makes a videotape or recording of a child or child’s voice, for which adjustments have been made at FL(LEGAL).

In an effort to provide flexibility for students who are homeless or in substitute (foster) care, recently amended Administrative Code rules direct districts to offer credit-by-exam opportunities to these students if they enroll in the district after the school year begins and to award partial credit when a student passes only one semester of a two-semester course. See EHDC(LEGAL) and EI(LEGAL).

FFC(LOCAL) POLICY CONSIDERATIONS

Federal law requires each district to designate an appropriate staff person to serve as the district’s liaison for homeless students. Most districts cur-rently list this person’s name and contact information at FFC(LOCAL). In an effort to maintain the visibility of this information but eliminate the need for the board to readopt the policy every time a district’s liaison changes, the local policy at this code is recommended for deletion. In its place, a new FFC(EXHIBIT) is being issued with this Update and includes the con-tact information of the district’s liaison for homeless students.

EKB(LEGAL), addressing state assessments, has been amended to include Administrative Rule changes that implement HB 1613 and SB 149 regarding use of the Texas Success Initiative (TSI) assessment as a substitute for an end-of-course (EOC) assessment in certain circumstances. Administrative Code changes also require a district to report to TEA whether a student trans-

Video Recording of Special Education Classrooms

Students who are Homeless or in Foster Care

State Assessment

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ferred into the district from out of state during the current school year; the as-sessment results for these students will be provided by TEA separately from other students.

To correspond with local policy development materials sent by TASB Policy Service in November 2015, FFA(LEGAL) has been revised in this Update to address the federal requirements for a school wellness policy, as directed by the Healthy, Hunger-Free Kids Act (HHFKA) of 2010.

A reference to “age” has been added at FB(LEGAL) to accurately reflect the list of federally protected characteristics. In addition, information has been added to clarify a district’s required actions when evaluating a student be-lieved to have a disability that requires additional services and supports.

FB(LOCAL) AND FFH(LOCAL) POLICY CONSIDERATIONS

FB(LOCAL), which addresses the district’s obligation to provide equal ed-ucational opportunities, including protections under Section 504 and other laws, has been significantly revised. The primary revisions reflect the overarching concept of equal educational opportunities and address Sec-tion 504 protections, using the federal Section 504 regulations as the ba-sis for the recommended revisions. Revisions have been made to include in this local policy the procedural safeguard categories required by the regulations and to affirmatively mirror the Individuals with Disabilities Edu-cation Act (IDEA) in terms of required timelines for reevaluation of stu-dents.

To accommodate the addition of “age” as listed in the federally protected characteristics at FB(LEGAL), “age” is also a recommended addition at FFH(LOCAL) when referring to the district’s nondiscrimination statement and definition of discrimination. Also recommended for revision is text as-sociated with retention of relevant records.

Most districts’ current local policies at both FB(LOCAL) and FFH(LOCAL) include the contact information of the district Title IX coordinator and ADA/Section 504 coordinator for students. To eliminate the need for the board to readopt these policies every time this information changes, we recommend removing this information from the local policy and moving it to corresponding (EXHIBIT)s at these codes. This will maintain the visibil-ity of the information but will allow the superintendent to update the infor-mation as necessary. See FB(EXHIBIT) and FFH(EXHIBIT), included in this Update, for more information.

Health and Wellness

Equal Educational Opportunities / Discrimination and Harassment

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The 2015–16 SAAH addresses in several ways the district’s duty to verify a student’s residency when enrolling a child in the district and how this duty re-lates to eligibility for state funding based on a student’s attendance. To assist districts in determining residency, a definition of that term, as used in a U.S. Supreme Court case, has been added at FD(LEGAL).

FD(LOCAL) AND FEB(LOCAL) POLICY CONSIDERATIONS

The SAAH requires a district to maintain written local board-adopted poli-cies that provide detailed information on the district’s attendance account-ing system and that include the district’s written policy for documentation to establish student residency. Informal guidance received from TEA would allow districts to continue the common practice of having the super-intendent, as the board’s designee, maintain in administrative regulations a list of documents that may be used to verify residency. In this case, it would be crucial for a district to be able to provide this list should an at-tendance audit occur. To specifically address the superintendent’s re-sponsibility to develop this list, a provision requiring a parent to present proof of residency in accordance with administrative regulations is recom-mended at FD(LOCAL) for most districts at this Update. For those dis-tricts that already list specific documents in their FD(LOCAL) policies, those lists have generally been retained, with additional recommendations made for clarity and consistency.

Also at FD(LOCAL) are provisions to clarify transfer of credit from accred-ited and nonaccredited schools to better reflect state rule regarding types of credit the district must accept, as opposed to when a district would be required to evaluate records before recognizing credit.

To accommodate the SAAH’s requirement for board policies related to res-idency and the attendance accounting system, a cross-reference is rec-ommended at FEB(LOCAL), the policy regarding attendance accounting, to point to policy FD related to admissions and residency requirements.

For more information on these and other policy changes, refer to the policy-by-policy Explanatory Notes—customized for each district’s policies—and the policies themselves, found in your district’s localized update packet.

Admissions and Residency Requirements

More Information

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Henderson ISD

Board Background

Subject: Consider Approval of Computer Replacement Proposals

Presented for: Action __X__ Report Only _____


To continue our seven-year technology replacement cycle, the district requested pricing

for desktop and laptop systems to replace equipment that has reached end-of-life. We

received pricing from five vendors, including:

CDW-G - $137,117.05

Cynergy Technology - $143,455.80

Dell - $146,537.59

East Texas Copy Systems - $150,444.68

SHI - $155,765.90

CDW-G offered the lowest price with a proposal of $137,117.05.

Recommendation:

Recommend that we accept the proposal of CDW-G.

Contact Person(s):

Keith Boles

Kevin Bryan

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Henderson ISD

Board Background

Subject: Consider Approval of 1:1 Device Initiative Proposals



The district requested pricing for technology items for the student device initiative

planned for Wylie Elementary School. Requested items include iPads, protective cases,

carts for storing and charging, and other support items. A proposal from Apple for all

items except the carts for $265,477 was received. CDW-G provided a quote for

$40,919.50 for the carts. The total for both is $306,396.50.

HISD also requested pricing from for Chromebooks and carts to provide for our ninth

grade English I, IPC, and PAP Biology classes. Proposals were received from:

CDW-G - $43,078.80

Cynergy Technology - $46,859.65

Dell - $46,242.35

East Texas Copy Systems - $44,747.20

SHI - $47,420.00

CDW-G offered the lowest price of $43,078.80.

Recommendation:

Recommend that we accept the proposals of Apple Inc. and CDW-G for the items needed

for our student device initiatives.

Contact Person(s):

Keith Boles

Kevin Bryan

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Henderson ISD

Board Background

Subject: Consider Approval of NS/HHS Technology & Security Proposals



The district requested pricing for technology and security items for the Northside and

Henderson High School campuses.

We received two proposals for audio-visual systems at Northside. These

proposals included:

Master AV - $91,883.00

Visual Techniques - $76,809.50 (Recommended)

We received one proposal for digital clock systems. Master AV’s proposal is for

$27,347.00.

We received two proposals for security systems at Northside and HHS. These

proposals included:

3D Security - $167,436.09 (Recommended)

C&R Services - $159,627.77

Based on our past relationship with 3D, we are recommending approving their

proposal.

Recommendation:

Recommend that we accept the proposals of Visual Techniques for audio-visual systems,

Master AV for digital clock systems, and 3D Security for security systems.

Contact Person(s):

Keith Boles

Kevin Bryan

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Henderson ISD

Board Background

Subject: Consider Approval of NS/HHS Facility Renovation Proposals

Presented for: Action __ __ Report Only __X__

Background Information During the February board meeting, a facility needs report was prepared for board review. The report identified numerous projects at Northside and HHS to be completed during the summer. Proposals have been received for the following:

1. Replace fire alarm systems at Northside and HHS.

a) Firetrol - $450,000 b) Universal Time - $344,828 c) United Security - $265,000

2. Replace Intercom Systems at NS/HHS.

a) Universal Time - $259,792 b) Firetrol - $495,000

3. HVAC control management system for HS, NS, and MAC.

a) JMS -$181,892 b) Climatec - $273,735 c) Direct Digital - $219,798 d) TEAM - $223,475

4. Drop ceiling grid in hallways at NS/HHS.

a) Williams Drywall - $64,805 b) Acoustical Inc. - $47,699 (Did not include HHS elec./gym)

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5. New exterior doors and access control are needed at Northside and HHS (24 total).

a) Glass services: $232,810 b) Independent Glass: $201,000

6. New metal roof and guttering on HHS electives building and Northside 4th grade wing.

a) Parsons: $359,346 b) Reneau: $352,900 c) Curtis: $401,680

7. HHS Gym Bleachers

a) Lone Star: $134,937 b) John Clark: $121,780

Due to a backlog of projects, neither company can get to the project this summer. We recommend re-bidding in August and get on the list for the spring of 2017.

Total cost of all projects recommended above: $1,325,389. Recommendation: Recommend awarding project proposals as presented. Contact: Keith Boles Craig Hurt

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Henderson ISD

Board Background

Subject: Set Date, Time, and Location of Next Meeting



Our next regular school board meeting is set for Tuesday, June 14, at 5:30 p.m. in the

HISD Board Room.

Recommendation:

Set date, time, and location of the next meetings.

Contact Person(s):

Keith Boles

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Henderson ISD

Board Background

Subject: Superintendent’s Report



A. Enrollment/Attendance Report: Student enrollment increased by 4 students over

the month of April. As of April 27, enrollment stood at 3383.5. Attendance

remains excellent at 96.4%.

B. STAAR Administration: The administration of STAAR has been a real challenge

for school districts across the state. TEA changed testing companies from

Pearson to ETS this year and there have been some real struggles. These

included: shipping and receiving of materials, online testing, coding of

documents, etc..

Below, you will find the results of the 5th/8th grade first administration of the

reading/math STAAR tests.

Grade 5 All tests

All

Students

HISD

Level

II Std

State

Level

II Std

Reading 82% 72%

Math 80% 76%

Grade 8 All tests

All

Students

HISD

Level

II Std

State

Level

II Std

Reading 82% 79%

Math 79% 69%

Students not passing the first round of testing will have 2 additional opportunities to test:

May 9 and 10, 2016

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June 21 and 22, 2016.

C. Commissioner Appointments: Commissioner Morath has announced his

leadership team appointments. I have attached a TEA article with information

regarding his appointments.

D. Graduation: Please note that graduation is scheduled for Friday, June 3, at 8:00

p.m. at Lion’s Stadium. Information will be sent at a later date as to where and

when to report.

Seniors Status: We currently have 11 students who have qualified to complete a

“project” that will allow them to graduate. We anticipate that all 11 will be

allowed to graduate. There are 7 more seniors who still need to pass 3 or more

end of course exams in order to graduate.

E. PK Grant: We received word from TEA that our preliminary estimate for the PK

grant will be approximately $79,000. The grant was supposed to cover $1,500 per

student, but the state only budgeted $700.

Contact Person(s):

Keith Boles

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Henderson ISD

Board Background

Subject: Consider Approval of Audit Firm for 2015-2016 Fiscal Year

Presented for: Action __X__ Report Only ______


Earlier this spring, a Request for Qualifications (RFQ) was issued for auditing services

for the 2015-2016 fiscal year. HISD received six proposals.

1. Richard P. Loughlin (Henderson)

2. Singleton, Clark (Cedar Park)

3. Axley & Rode (Lufkin)

4. Prothro (Tyler)

5. Alexander, Lankford (Lufkin)

6. Weaver & Tidwell (Conroe)

HISD is still in the process of reviewing the proposals and will have a recommendation at

the board meeting.

Recommendation:

Consider hiring of audit firm for 2015-2016 fiscal year.

Contact Person(s):

Bill Stanley

Keith Boles

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copy of hisd district plan 15-16 - henderson isd · pdf filebeginning at 5:30 pm in the hisd...

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