AGENDA Pasadena Public Library Commission

May 20, 2015

MEMBERS

Debbie Ayala, District 2 Karla Bluestone, At Large/District 7

Sharon Calkin, District 3 Morris Dent, District 4

Victor Gonzalez, District 5 Jane Haderlein, Mayor Janice Segall, District 6 Arnold Siegel, District 1 Wendy Wang, District 7

STAFF

Jan Sanders, Library Director Jennifer Addington, Deputy Director Barbara Ayala, Management Analyst

Debra Humphrey, Secretary

MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services,

responsive to our entire community and consistent with our history, culture and unique character.

Language translation services are available for this meeting by calling (626) 744-4043 at least 24 hours in advance.

Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4043 por lo menos con 24 horas de anticipación.

Public meeting begins at 6:00 p.m. Public comment begins at 6:15 p.m. Items on the agenda may not be called in order listed.

Agendas and supporting documents are available on the Internet at http://www.ci.pasadena.ca.us/library/about_the_library/commission/

Materials related to an item on this Agenda submitted to the Library Commission after distribution of the agenda packet are available for public inspection in the Central Library at 285 E. Walnut Street,

during normal business hours.

COPIES OF THIS AGENDA ARE

AVAILABLE FROM THE

NEIGHBORHOOD INFORMATION

SERVICE AT CENTRAL AND ALL

BRANCH LIBRARIES.

PASADENA PUBLIC LIBRARY COMMISSION MEETING AGENDA

Allendale Branch ���� 1130 S. Marengo Avenue (626) 744-4062

Wednesday, May 20, 2015, 6:00PM

I. CALL TO ORDER/INTRODUCTIONS a. Allendale Branch Update – Branch Manager Jean Penn

II. COMMUNICATIONS Letters or Articles Regarding Library Services or Events* Pasadena Weekly Ads:

∼ Join Us This May as We Explore Science, History and Literature

∼ Read to the Rhythm: 2015 Summer Reading Challenge

III. ACTION ITEMS Approval of Minutes for March 18, 2015 Library Commission Meeting*

IV. COMMUNITY COMMENTS (6:15 p.m.)

V. DIRECTOR’S REPORT a. National Library Legislative Day – Director Sander, Deputy Director Addington b. Report on Mayor’s Appreciation Day – Director Sanders, PIO Hany c. FY16 Budget Update - Discussion of Issues and Strategies d. Update on ILS Go Live – Encore and Sierra*

VI. REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Discussion of Commission Reorganization b. Friends of the Library Report c. Library Branch Associates Reports

VII. ANNOUNCEMENTS All Pasadena Public Libraries will be closed Sunday, May 24 and Monday, May 25 for the Memorial Day.

VIII. INFORMATION ITEMS a. Circulation Statistics – April 2015* b. Record of Attendance* c. Commission Liaison at FOPPL Meetings* d. Library Commission Meeting Dates*

IX. ADJOURNMENT *Indicates support material attached

POSTING STATEMENT: I HEREBY CERTIFY that this agenda in its entirety was posted on the Council Chamber bulletin board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue and the Public Information kiosks at the Central and branch libraries on the 14th of May by 5:00 p.m. The agenda may also be viewed at the City’s website. http://www.ci.pasadena.ca.us/commissions/default.asp In compliance with the Americans with Disabilities Act of 1990, In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (626) 744-4062 24 hours in advance. After normal posting, any documents distributed to a majority of the Pasadena Public Library Commission regarding any item on this agenda will be made available at Central Library, Centennial Room at 285 E. Walnut Street during normal business hours. ______________________________________________ DEBRA HUMPHREY, Recording Secretary

PASADENA PUBLIC LIBRARY COMMISSION MINUTES Linda Vista Branch ���� Apri l 15, 2015

I. CALL TO ORDER/INTRODUCTIONS Vice Chair Dent called the meeting to order at 6:00 pm. Chair Ayala arrived at 6:15 pm.

Introduction of Librarian III Elizabeth Goldman Elizabeth was hired as a librarian III for public services effective March 23, 2015. Elizabeth has worked in small and medium libraries for the past 10 years. She relocated to Pasadena from Kingston, Canada, a small town outside Ottawa.

Linda Vista Branch Update Branch Manager Robin Reidy introduced Deborah Takahashi, a new librarian I from the Santa Catalina/Linda Vista branch pairings who started in August 2014. Deborah recently implemented a baby storytime at the Linda Vista Branch. They currently have five families that attend regularly.

The Linda Vista book club merged with San Rafael book club and they now have 10 members.

Linda Vista had a Granddad and Me program where they built catapults. They will have this program at Santa Catalina. The program will be for children 8 years and older. Robin demonstrated the catapult to the commission.

II. COMMUNICATIONS Letters or Articles Regarding Library Services or Events. The commission reviewed the following articles: The Rotarian, March 15, In Praise of Libraries; Western City, April 2015, Beyond Books: Leveraging Resources for Library Programs; and Western City, April 2015, How Libraries Build Community

III. ACTION ITEM Approval of minutes – Commissioner Bluestone moved, and Commissioner Siegel seconded, to approve the minutes of March 18, 2015. The motion carried 7:0, Haderlein and Wang absent.

IV. COMMUNITY COMMENT There was no public comment presented to the commission.

V. DIRECTOR’S REPORT a. AB86 Legislation, Pasadena Area Consortium

Director Sanders reported that AB 86 was passed in 2013 to address regional planning through consortia to improve adult education. Pasadena’s consortia is a large group that includes Pasadena Unified School District (PUSD), Pasadena Community College (PCC), and libraries, among others. It will offer Adult Basic Education (ABE), workforce preparation, and English as a Second (ESL). Libraries can be of help in these areas. Director Sanders is on the committee. They meet randomly. No action taken.

b. California Library Association (CLA) Conference in Pasadena, November 2015 Director Sanders reported that the California Library Association’s annual conference will be held at the Pasadena Convention Center November 5-7, 2015. Pasadena Public Library will host a social event on Saturday, November 7. For the first time in library conference history the conference will include a “night track” that will run from 8:00pm to 4:00am. Not all programs will have a library focus. For example, they may have a program on home wine making, yoga, literary vacations, etc. No action taken.

c. Southern California Library Cooperative (SCLC) and Leadership Development in Southern California Director Sanders reported that library directors from SCLC are looking at what the cooperative represents and what they want to share. Libraries pay a fee to belong, and among other services, SCLC provides a truck and driver to deliver materials. Currently, members are evaluating services given.

PRESIDING: Debbie Ayala

PRESENT: Karla Bluestone, Sharon Calkin, Morris Dent, Victor Gonzalez, Janice Segall, Arnold Siegel

ABSENT: Jane Haderlein, Wendy Wang

STAFF: Jennifer Addington, Elizabeth Goldman, Debra Humphrey, Jan Sanders

April 15, 2015 – 6:00 p.m.

Central Library, Director’s Office

No action taken. d. Update on the Façade Project

Director Sanders reported that the façade project is not likely to happen until the next fiscal year. No action taken.

VI. REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report

Commissioner Siegel reported that the La Pintoresca Associates are planning an event on a Sunday in September to raise money for a children’s play area. The Associates will provide a list of play area items and ask people to sponsor an item. They have already raised $1,000. They will need to raise $3,000. No action taken.

Commissioner Segall reported that that the tables and chairs at San Rafael appear to need refinishing. She asked for the library’s timetable for refurbishment. The branch was built in the 1950s.

Director Sanders responded that Lamanda Park Branch is next in line to undergo refurbishment. Other branches will be identified with the adoption of the FY16 Capital Improvement Program (CIP) Budget.

Commissioner Gonzalez asked if Villa Parke is getting new carpeting. Currently, there are sections held down with duct tape.

Deputy Director Addington responded that the library is removing the computer lab because the community center already has a computer lab. The library will remove the old computers and add four new terminals. The new space will be for reading or studying. They will reorganize the shelving by the windows for adult reading, magazines, and refresh the Spanish language materials.

Commissioner Gonzalez asked if he could be kept informed about the timing for refurbishment of Villa Parke. No action taken.

VII. ANNOUNCEMENTS Staff Development Day, Thursday, May 7, 2015, 8-5PM Director Sanders invited the commission to attend Staff Development Day. No action taken.

Director Sanders reminded the commission that the Friends’ Beer, Brats and Books is Saturday, May 2, at 6:30pm at Central Library.

VIII. INFORMATION ITEMS a. Circulation Statistics – March 2015

Commissioner Bluestone inquired about the declining DVD circulation in the media boxes. She has checked out everything there is to see in the media box. Commissioner Gonzalez responded that he checked out a DVD last week. He was hard pressed to find a DVD that interested him. Deputy Director Addington agreed that the library is not acquiring enough DVDs and need to order more product.

b. Record of Attendance c. Commission Liaison at FOPPL Meetings

Chair Ayala asked commissioners to sign up to attend the Friends meeting. Commissioner Segall volunteered to attend the May 27.

d. Library Commission Meeting Dates – Next meeting May 20, 6PM, Allendale Branch

ADJOURNMENT With no further business, the Library Commission adjourned without objection at 7:15 p.m.

Debbie Ayala, Chair Debra Humphrey, Secretary Pasadena Public Library Commission Pasadena Public Library Commission

APR-15

PASADENA PUBLIC LIBRARY

CIRCULATION STATISTICS

SYSTEM MONTHLY COMPARISON

BRANCH:

Apr-14

Apr-15

MONTHLY

%

CHANGE

FISCAL

Y-T-D

TOTAL

2013-2014

FISCAL

Y-T-D

TOTAL

2014-2015

Y-T-D

%

CHANGE

ALLENDALE 3,506 3,914 11.64%

HASTINGS 17,633 15,310 -13.17%

HILL AVENUE 4,175 4,117 -1.39%

LAMANDA PARK 4,821 5,072 5.21%

LA PINTORESCA 5,121 4,544 -11.27%

LINDA VISTA 2,844 3,432 20.68%

SAN RAFAEL 3,869 3,578 -7.52%

SANTA CATALINA 5,378 4,812 -10.52%

VILLA PARKE 1,595 1,898 19.00%

TOTAL BRANCH 48,942 46,677 -4.63% 462,577 456,291 -1.36%

TOTAL CENTRAL 55,956 50,193 -10.30% 532,641 491,432 -7.74%

TOTAL (TELECIRC-PAS) RENEWAL 2,458 2,357 -4.11% 24,670 21,573 -12.55%

TOTAL (HIP-PAS) RENEWAL 19,721 19,482 -1.21% 191,465 189,508 -1.02%

TOTAL EBOOKS (OD) - PAS 3,302 4,319 30.80% 33,588 39,517 17.65%

TOTAL EBOOKS (3M ) - PAS 0 866 N/A 0 9,365 N/A

MEDIA BOX (CENTRAL) 2,526 1,072 -57.56% 31,939 18,864 -40.94%

MEDIA BOX (HAST) 690 287 -58.41% 8,908 4,620 -48.14%

GRAND TOTAL SYSTEM 133,595 125,253 -6.24% 1,285,788 1,231,170 -4.25%

PASADENA PUBLIC LIBRARY COMMISSION

MEETING ATTENDANCE

JULY 2014 - JUNE 2015

NAME 7/16/14 8/20/14 9/17/14 10/15/14 11/19/14 12/17/14 1/17/15 2/18/15 3/18/15 4/15/15 5/20/15 6/17/15

AYALA, DEBBIE – District 2 xx P P E P P P P P P

BLUESTONE, KARLA – At Large/7 xx P P P P P P P P P

CALKIN, SHARON - District 3 xx P P P P P P P P P

DENT, MORRIS – District 4 xx P E P P P P P P P

GONZALEZ, VICTOR – District 5 xx P P E P P P P P P

HADERLEIN, JANE – Mayor xx P E E P P E E E E

SEGALL, JANICE- District 6 xx P P P P E P P P P

SIEGEL, ARNOLD- District 1 xx P P E P P E P P P

WANG, WENDY – District 7 xx P E E P P P P P E

P = PRESENT

E = EXCUSED

A = ABSENT

LOA = LEAVE OF ABSENCE

SHADED = NOT APPLICABLE

XX = MEETING CANCELLED

[R] = SPECIAL MEETING RETREAT

[S] = SPECIAL MEETING

NQ = NO QUORUM, SO NO MEETING HELD

R—N/A = RECUSED SO ATTENDANCE IS NOT APPLICABLE

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Friends of the Pasadena Public Library 2015 Meetings

(4th Wednesday of the Month – 7pm)

January 28 Karla Bluestone

February 25 Victor Gonzalez

March 25 Wendy Wang

April 22 Sharon Calkin

May 27 Janice Segall

June 24

July 22

August 26

September 23 Janice Segall

October 28

December 2

2015

LIBRARY COMMISSION MEETINGS

3RD WEDNESDAY, 6PM

Date Council

District

Location Branch

Manager

January 21 3 Central

February 18 1 La Pintoresca Pat Smith

March 18 3 Central

April 15 6 Linda Vista Robin Reidy

May 20 7 Allendale Jean Penn

June 17 4 Hastings Diane Walker

July 15 2 Santa Catalina Robin Reidy

August 19 6 San Rafael Leonard Lane

September 16 7 Hill Avenue Jean Penn

October 21 4 Lamanda Park Leonard Lane

November 18 5 Villa Parke Pat Smith

December 16 3 Central Elizabeth Goldman