Team Leader: Saad Munami

Group Members:ShafiaSaad-Ur-RehamanShoaib Nazim

CO-ORDINATION

What is coordination?

It is an act of organizing, making different people or things work together for a goal or effect to fulfill desired goals in an organization.

COORDINATION AND COOPERATION

Co-ordinationBasis Co-operation

• MEANING

• PROCESS

• REQUIREMENTS

• RELATIONSHIP

• FREEDOM

• SUPPORT

• Orderly arrangement of group efforts.

• Performed by top management.

• It is required by employees at work irrespective of their work.

• Establish formal and informal relationships.

• Planned and interested by central authority.

• It seeks wholehearted support from various people working at various levels.

• Mutual help willingly.

• Perform by persons at any level.

• Emotional in nature.

• Establishes informal relationship.

• Depends upon the sweet will of the individuals.

• It is fruitless without co-ordination. It lead to unbalanced developments.

Types Of Co-ordination

Co-ordinating within the individual.

Co-ordinating among groups of an enterprise.

Co-ordinating among Individual of a group.

Co-ordinating along Enterprises and forces of world.

✓

4

3

2

1

SIGNS AND SYMPTOMS OF LACK OF COORDINATION

When there is a lack of coordination between management, labor, production and sales, delays will result causing the organization to become ineffective. When delays become part of the operations of the organization, customer relations will suffer for the organization..

DELAY

With redundancy, an organization will spend double the effort, material and time to produce the same item twice. Redundancy typically results from a lack of coordination between various departments within the organization.

DUPLICATION

When this information is not readily available as needed within the organization, the lack of information can create a cascading effect that will damage the organization. Lack of coordination creates gaps in the acquisition and distribution of information.

LOST DATA

1

2

3

When an organization does not support coordinated efforts, innovation and progress can become stagnant within it. This can make the organization obsolete and unable to compete against other organizations in the same industry that have adopted a coordinated effort to adapting new methods of producing and managing the organization.

24

INFLEXIBILITY

INDIVIDUAL EFFORTS V/S COORDINATION

LACK OF COMMUNICATION SKILLS

LACK OF STRONG LEADERSHIP

MISTRUSTFUL BEHAVIOR

RACISM AND OTHER FORM OF DISCRIMINATION

SENSE OF POWERLESSNESS

CHALLENGES FACED WHEN WE WORK TOGETHER

1

2

3

4

5

6

BENEFITS OFCO-ORDINATION

There exist many conflicts between individuals, departments, between a line and staff, etc. Similarly, conflicts are also between individual objectives and organisational objectives. Coordination arranges the work and the objectives in such a way that there are minimum conflicts. It encourages the employees to work as a team and achieve the common objectives of the organisation.

Encourages team spirit.

There are many departments in the organisation. Each department performs different activities. Coordination integrates (bring together) these activities for achieving the common goals or objectives of the organisation.

Gives proper direction.

Coordination gives complete freedom to the employees. It encourages the employees to show initiative. It also gives them many financial and non-financial incentives. Therefore, the employees get job satisfaction, and they are motivated to perform better.

Facilitates motivation.

1

2

3

Coordination helps to bring together the human and materials resources of the organisation. It helps to make optimum utilization of resources. These resources are used to achieve the objectives of the organisation. Coordination also minimizes the wastage of resources in the organisation.

4

Makes optimum utilization of resources.

Coordination helps to minimise the conflicts, wastages, delays and other organisational problems. It ensures smooth working of the organisation. Therefore, with the help of coordination an organisation can achieve its objectives easily and quickly.

Helps to achieve objective quickly.

The Top Level Managers co-ordinates the activities of the Middle Level Managers and develops good relations with them. Similarly, the Middle Level Managers co-ordinates the activities of the Lower Level Managers and develops good relations with them. Also, the Lower Level Managers co-ordinates the activities of the workers and develops good relations with them. Thus, coordination overall improves the relations in the organisation.

Improves relations in the organization.

Efficiency is the relationship between Returns and Cost. There will be higher efficiency when the returns are more and the cost is less. Since coordination leads to optimum utilisation of resources it results in more returns and low cost. Thus, coordination leads to higher efficiency.

Lead to higher efficiency.

5

6

7

Coordination helps an organisation to sell high quality goods and services at lower prices. This improves the goodwill of the organisation and helps it earn a good name and image in the market and corporate world.

8

Improves goodwill of the organisation.

Your own footer Your Logo

COORDINATION IN AN ORGANIZATION

TOP MANAGER

MIDDLE MANAGER

FIRST- LINE MANAGER

WORK GROUP

FIRST- LINE MANAGER

WORK GROUP

MIDDLE MANAGER

FIRST- LINE MANAGER

WORK GROUP

COORDINATION IS THE ESSENCE OF MANAGEMENT

"Co-ordination is the Essence of Management." The meaning of

this sentence implies, Co-ordination affects all the

functions of management. In other words, Co-ordination

affects Planning, Organising, Staffing, Directing,

Communication, Leading, Motivating and Controlling.

According to Harold Koontz and Cyril O'Donnell, "Planning is deciding in advance what to do, how to do it, when to do it and who is to do it."

There are many steps in Organising. All these steps must be coordinated, for achieving the objectives of the business. The Top Level Managers must coordinate the efforts of the Middle Level Managers. Similarly, the Middle Level Managers must coordinate the efforts of the Lower Level Managers. Furthermore, the Lower Level Managers must also coordinate the efforts of the workers.

Staffing involves Recruitment and Selection, Training, Placement, Promotion, Transfer, etc. All these steps must be properly coordinated. Similarly, the efforts of all the individuals, groups and departments must be coordinated for achieving the objectives of the business.

PLANNING AND COORDINATION

STAFFING AND COORDINATION.

ORGANISING AND

COORDINATION.

.

Directing means giving necessary information, proper instructions and guidance to sub-ordinates. This results in coordination. Therefore, Direction is affected by Coordination.

DIRECTING AND COORDINATION.

.

Many types of communication methods are used in a business. These methods include, Formal communication, Informal Communication, Upward Communication, Downward Communication, Oral Communication, Written Communication, etc. It is important to note that, all these types of communication must be properly coordinated.

There are many types of Motivation. These are, Positive Motivation, Negative Motivation, Financial Motivation, and Non-Financial Motivation. All these types of Motivation must be properly coordinated.

Every manager must be a good leader. He must coordinate the efforts of his subordinates for achieving the objectives. That is, he must coordinate the human resource. He must also coordinate the material and financial resources of the organisation.

COMMUNICATING AND

COORDINATION.

LEADING AND COORDINATION.

MOTIVATING AND

COORDINATION.

In Controlling the standards are first fixed. Then the performances are measured. Performances are compared with the standards, and the deviations are found out. Then the deviations are corrected. So, controlling involves many steps. All these steps must be properly coordinated. If coordination is not proper, Control will surely fail.

CONTROLLING AND

COORDINATION.

CONCLUSION

Hand & Eye Coordination

Heart & Mind Never Coordinates

Human Organs

Coordination

Zombies are always moving fast in video games. It makes sense if you think about it. Those games are all about hand-eye coordination and how quickly can you get them before they get you.George A. Romero

A person even an Organization can’t survive without “COORDINATION”

THANK YOU!

Your Logo