coop identity, values, principles, governance and best practices

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A Lecture Presentation for the 4th PamBuhay Parents Council Congress November 2, 2013 DMMMSU, Agoo, La Union Cooperative Identity, Values, Principles, Governance and Best Practices and Gentle Balanced Leadership By: Josefina B. Bitonio Supervising CDS

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Page 1: Coop Identity, Values, Principles, Governance and Best Practices

A Lecture – Presentation for the 4th PamBuhay Parents Council Congress November 2, 2013

DMMMSU, Agoo, La Union

Cooperative Identity, Values, Principles, Governance and Best Practices and Gentle

Balanced Leadership

By: Josefina B. Bitonio

Supervising CDS

Page 2: Coop Identity, Values, Principles, Governance and Best Practices

Cooperative Identity

Groups of individual around the world

and throughout time have worked together

in the pursuit of human goals. Example of

cooperation, collective action can be

traced back to our prehistoric

predecessors who recognized the

advantages of hunting, gathering, and

living in groups rather than on their own.

Page 3: Coop Identity, Values, Principles, Governance and Best Practices

The earliest cooperative associations

were created in Europe and North America

during the 17th and 18th centuries. The

pioneers of the Rochdale society in the

19th century England are celebrated for

launching the modern cooperative

movement.

Page 4: Coop Identity, Values, Principles, Governance and Best Practices

The historical development of

cooperative businesses can not be

disconnected from the social and

economic forces that shaped them.

Cooperatives, then and now were created

in times and places of economic stress

and pressing social problems.

Page 5: Coop Identity, Values, Principles, Governance and Best Practices

Due to their democratic

organization and their economic

orientation ‐ cooperatives contribute

significantly to social integration, job

creation and the reduction of

poverty. Cooperatives are thus

stabilizing regional economic cycles

and can generate regional

employment. The United Nations

general assembly declared 2012 as

the international year of

cooperatives and thus

acknowledges their worldwide

impact on economic and social

development.

Page 6: Coop Identity, Values, Principles, Governance and Best Practices

ART. 3. General Concepts

A cooperative is an autonomous and duly

registered association of persons, with a

common bond of interest, who have voluntarily

joined together to achieve their social,

economic, and cultural needs and aspirations by

making equitable contributions to the capital

required, patronizing their products and services

and accepting a fair share of the risks and

benefits of the undertaking in accordance with

universally accepted cooperative principles.

Page 7: Coop Identity, Values, Principles, Governance and Best Practices

Types of Cooperatives

ART. 23. Type and Categories of Cooperatives. (1)

Types of Cooperatives. Cooperatives may fall under

any of the following types:

(a) Credit Cooperative is one that promotes and

undertakes savings and lending services among its

members. It generates a common pool of funds in

order to provide financial assistance to its members

for productive and provident purposes; “

(b) Consumers Cooperative is one of the primary

purpose of which is to procure and distribute

commodities to members and non-members;

Page 8: Coop Identity, Values, Principles, Governance and Best Practices

(c) Producers Cooperative is one that undertakes

joint production whether agricultural or industrial. It

is formed and operated by its members to

undertake the production and processing of raw

materials or goods produced by its members into

finished or processed products for sale by the

cooperative to its members and non-members. Any

end product or its derivative arising from the raw

materials produced by its members, sold in the

name and for the account of the cooperative, shall

be deemed a product of the cooperative and its

members;

Page 9: Coop Identity, Values, Principles, Governance and Best Practices

(d) Marketing Cooperative is one which

engages in the supply of production inputs

to members and markets their products;

(e) Service Cooperative is one which

engages in medical and dental care,

hospitalization, transportation, insurance,

housing, labor, electric light and power,

communication, professional and other

services;

Page 10: Coop Identity, Values, Principles, Governance and Best Practices

(f) Multipurpose Cooperative is one which combines two (2) or more of the business activities of these different types of cooperatives;

(g) Advocacy Cooperative is a primary cooperative which promotes and advocates cooperativism among its members and the public through socially-oriented projects, education and training, research and communication, and other similar activities to reach out to its intended beneficiaries; (h) Agrarian Reform Cooperative is one organized by marginal farmers majority of which are agrarian reform beneficiaries for the purpose of developing an appropriate system of land tenure, land development, land consolidation or land management in areas covered by agrarian reform;

Page 11: Coop Identity, Values, Principles, Governance and Best Practices

(h) Agrarian Reform Cooperative is one

organized by marginal farmers majority of which

are agrarian reform beneficiaries for the purpose

of developing an appropriate system of land

tenure, land development, land consolidation or

land management in areas covered by agrarian reform;

i) Cooperative Bank is one organized for the

primary purpose of providing a wide range of

financial services to cooperatives and their

members;

Page 12: Coop Identity, Values, Principles, Governance and Best Practices

(j) Dairy Cooperative is one whose members are

engaged in the production of fresh milk which may be

processed and/or marketed as dairy products; (k)

Education Cooperative is one organized for the

primary purpose of owning and operating licensed

educational institutions notwithstanding the provisions

of Republic Act No. 9155, otherwise known as the

Governance of Basic Education Act of 2001;

(k) Education Cooperative is one organized for the

primary purpose of owning and operating licensed

educational institutions notwithstanding the provisions

of Republic Act No. 9155, otherwise known as the

Governance of Basic Education Act of 2001;

Page 13: Coop Identity, Values, Principles, Governance and Best Practices

(l) Electric Cooperative is one organized for the

primary purposed of undertaking power

generations, utilizing renewable energy sources,

including hybrid systems, acquisition and

operation of sub transmission or distribution to

its household members;

(m) Financial Service Cooperative is one

organized for the primary purpose of engaging in

savings and credit services and other financial

services;

Page 14: Coop Identity, Values, Principles, Governance and Best Practices

(n) Fishermen Cooperative is one organized by marginalized fishermen in localities whose products are marketed either as fresh or processed products;

(o) Health Services Cooperative is one organized for the primary purpose of providing medical, dental and other health services;

(p) Housing Cooperative is one organized to assist or provide access to housing for the benefit of its regular members who actively participate in the savings program for housing. It is co-owned and controlled by its members;

Page 15: Coop Identity, Values, Principles, Governance and Best Practices

(q) Insurance Cooperative is one engaged in the

business of insuring life and poverty of cooperatives

and their members;

(r) Transport Cooperative is one which includes land

and sea transportation, limited to small vessels, as

defined or classified under the Philippine maritime

laws, organized under the provisions of this Code;

(s) Water Service Cooperative is one organized to

own, operate and manage waters systems for the

provision and distribution of potable water for its

members and their households;

Page 16: Coop Identity, Values, Principles, Governance and Best Practices

(t) Workers Cooperative is one organized

by workers, including the self-employed,

who are at same time the members and

owners of the enterprise. Its principal

purpose is to provide employment and

business opportunities to its members and

manage it in accordance with cooperative

principles; and

(u) Other types of cooperative as may be

determined by the Authority.

Page 17: Coop Identity, Values, Principles, Governance and Best Practices

Additional types originating from service coop

1. Service coops organized among professionals to practice particular profession

2. Labor Service and workers cooperative

3. Health Service Cooperatives

4. Small scale mining cooperative

Page 18: Coop Identity, Values, Principles, Governance and Best Practices

RIS Database as of Dec 31, 2012

Source: www.cda.gov.ph

Page 19: Coop Identity, Values, Principles, Governance and Best Practices

Cooperative Monitoring Per Province AS OF DECEMBER 31, 2012

Type PANG LU IS IN TOTAL Dissolv

ed Total Operating

Cooperative

ARC 13 2 17 9 41 0 41 CB 0 1 1 1 3 0 3 Consumer 74 16 5 14 109 6 103 Credit 53 29 39 34 155 6 149 Federation 4 2 2 3 11 1 10 Marketing 21 2 5 1 29 0 29 Multi-Purpose 479 141 135 184 939 64 875 Producer 9 4 2 5 20 1 19 Service 6 2 1 4 13 1 12 Transport 1 3 0 0 4 0 4 Union 1 1 1 1 4 0 4 Workers 1 0 0 1 2 0 2 Health 0 0 2 0 2 0 2 Dairy 0 0 0 1 1 0 1 Electric 2 0 0 0 2 0 2 Housing 0 1 0 0 1 0 1 TOTAL 664 204 210 258 1336 79 1257

Source: 2012 Annual Report of CDA-DEO

Page 20: Coop Identity, Values, Principles, Governance and Best Practices

-

20,000,000,000.00

40,000,000,000.00

60,000,000,000.00

80,000,000,000.00

100,000,000,000.00

120,000,000,000.00

140,000,000,000.00

160,000,000,000.00

180,000,000,000.00

Micro Cooperatives

Small Cooperatives

Medium Cooperatives

Large Cooperatives

9,302,418,915.43

25,429,265,943.07

60,402,652,513.67

168,287,009,928.19

Total Assets Based on CAPR Database As of December 31, 2013

Source: www.cda.gov.ph

Page 21: Coop Identity, Values, Principles, Governance and Best Practices

COOPERATIVE NAME PAID-UP CAPITAL

1 Calasiao Plant & Related Companies Employees' Credit Cooperative 215,775,802.05

2 Tubao Credit Cooperative 210,891,651.66

3 Sta. Cruz Savings and Development Cooperative 111,765,990.64

4 Lingayen Catholic Credit Cooperative 110,140,612.13

5 Government of Laoag Employees Development Coooperative 75,280,000.00

6 Pangasinan State University Multi Purpose Cooperative 40,805,480.00

7 Fatima (Vigan) Multi Purpose Cooperative 37,250,361.00

8 Saint Augustine Multi Purpose Cooperative

31,689,105.24

9 Nueva Segovia Consortium of Cooperatives 27,712,589.14

10 Sacred Heart Savings Cooperative 27,649,436.87

11 Metro Vigan Cooperative Hospital 27,066,700.00

12 Ilocos Norte PNP, Ladies and Civilian Employees Multi Purpose Cooperative 24,501,938.00

13 Saint Louis Development Cooperative 22,039,100.00

14 San Joaquin Multi Purpose Cooperative 20,859,162.00

15 Multi Purpose Cooperative of State Auditors (MULTI COSA) 18,878,300.00

16 Suyo Multi Purpose Cooperative 18,717,009.05

17 Movers Multi Purpose Cooperative 16,349,900.00

18 Sto. Domingo Development Cooperative 15,787,902.93

19 Teachers Association of Pangasinan (TAP) Multi Purpose Cooperative 15,524,481.83

20 Pozorrubio Market Vendors Credit Cooperative

13,501,869.05

TOP 25 COOPERATIVES BY PAID-UP CAPITAL

As of December 31, 2012 (Based on CAPR/AFS)

20 Pozorrubio Market Vendors Credit Cooperative

13,501,869.05

21 Mangaldan National High School Faculty, Employees and Retirees Multipurpose Cooperative 12,455,344.59

22 Coliling Farmers' Savings & Credit Cooperative 11,712,220.00

23 Sugpon Multi-Purpose Cooperative 11,660,735.00

24 Candon City Government Employees Multi Purpose Cooperative

11,579,854.46

25 Sugpunan SISA Magsingal Multi Purpose Cooperative 11,002,657.48

Source: 2012 Annual Report of CDA-DEO

Page 22: Coop Identity, Values, Principles, Governance and Best Practices

Cooperatives Around the World

The cooperative movement gradually

spread around the world in the 19th

century. Today, cooperative businesses

are found nearly in all countries from the

developing nations of Africa, Asia and

South America to the industrial countries

of Europe and America. Many of the

cooperatives in these countries are

extremely successful with strong presence

especially in agriculture.

Page 23: Coop Identity, Values, Principles, Governance and Best Practices

Today the sector is

estimated to have

around 1 billion

members and account

for more than 100

million jobs around the

world (ICA).

Page 24: Coop Identity, Values, Principles, Governance and Best Practices

Why Cooperate?

People who organize and belong

cooperatives to do so for a variety of

economic, social, and even political

reasons. Cooperating with others has

often proven to be a satisfactory way of

achieving ones own objectives while

assisting others in achieving theirs.

Page 25: Coop Identity, Values, Principles, Governance and Best Practices

Cooperative Values

Co-operatives are based on the values of self-

help, self- responsibility, democracy,

equality, equity and solidarity. In the

tradition of their founders, co-operative

members believe in the ethical values of

honesty, openness, social responsibility and

caring for others.

Page 26: Coop Identity, Values, Principles, Governance and Best Practices

Cooperative Principles

The Rochdale pioneers and the early

European cooperative thinkers and

organizers who laid down the foundation for

their success. They are responsible for

codifying a guiding set of principles that

provided the guide to help the development

of cooperatives across the world.

Page 27: Coop Identity, Values, Principles, Governance and Best Practices

The co-operative principles are

guidelines by which co-operatives put their

values into practice.

1. Voluntary and Open Membership

Co-operatives are voluntary

organizations, open to all persons able to

use their services and willing to accept the

responsibilities of membership, without

gender, social, racial, political or religious

discrimination.

Page 28: Coop Identity, Values, Principles, Governance and Best Practices

2. Democratic Member Control

Co-operatives are democratic

organizations controlled by their members,

who actively participate in setting their

policies and making decisions. Men and

women serving as elected representatives

are accountable to the membership. In

primary co-operatives members have

equal voting rights (one member, one

vote) and co-operatives at other levels are

also organized in a democratic manner

Page 29: Coop Identity, Values, Principles, Governance and Best Practices

3. Member Economic Participation

Members contribute equitably to, and

democratically control, the capital of their co-

operative. At least part of that capital is usually the

common property of the co-operative. Members

usually receive limited compensation, if any, on

capital subscribed as a condition of membership.

Members allocate surpluses for any or all of the

following purposes: developing their co-operative,

possibly by setting up reserves, part of which at

least would be indivisible; benefiting members in

proportion to their transactions with the co-

operative; and supporting other activities approved

by the membership.

Page 30: Coop Identity, Values, Principles, Governance and Best Practices

ARTICLE IX Allocation and Distribution of

Net Surplus for Newly Registered

Cooperative

Section 1. Allocation - At the end of its fiscal year, the Cooperative

shall allocate and distribute its net surplus as follows:

a. Reserve Fund. _______percent (____%)shall be set aside for

Reserve Fund subject to the following rules, provided, that in the first five

(5) years of operation after registration, this amount shall not be less

than fifty per centum (50%) of the net surplus:

b. Education and Training Fund. ________ percent (____%)shall be

set aside for Education and Training Fund.

i. Half of the amount allocated to the education and training fund

annually under this subsection may be spent by the cooperative for

education and training purposes; while the other half may be remitted

to a union or federation chosen by the cooperative or of which it is a

member.

Page 31: Coop Identity, Values, Principles, Governance and Best Practices

c. Community Development Fund. ________percent

(____%)shall be used for projects and activities that

will benefit the community where the cooperative

operates.

d. Optional Fund. ________percent (____%)shall be

set aside for Optional Fund for land and building,

and any other necessary fund.

Section 2. Interest on Share Capital and Patronage

Refund. The remaining net surplus shall be made

available to the members in the form of interest on

share capital not to exceed the normal rate of return

on investment and patronage refunds.

Page 32: Coop Identity, Values, Principles, Governance and Best Practices

4. Autonomy and Independence

Co-operatives are autonomous, self-

help organizations controlled by their

members. If they enter into agreements

with other organizations, including

governments, or raise capital from external

sources, they do so on terms that ensure

democratic control by their members and

maintain their co-operative autonomy.

Page 33: Coop Identity, Values, Principles, Governance and Best Practices

5. Education, Training and Information

Co-operatives provide education and

training for their members, elected

representatives, managers, and

employees so they can contribute

effectively to the development of their co-

operatives. They inform the general public

- particularly young people and opinion

leaders - about the nature and benefits of

co-operation

Page 34: Coop Identity, Values, Principles, Governance and Best Practices

6. Co-operation among Co-operatives

Co-operatives serve their members

most effectively and strengthen the co-

operative movement by working

together through local, national,

regional and international structures.

Page 35: Coop Identity, Values, Principles, Governance and Best Practices

7. Concern for Community

Co-operatives work for the

sustainable development of their

communities through policies

approved by their members.

Page 36: Coop Identity, Values, Principles, Governance and Best Practices

Governance

To prosper, cooperative must be well

organized, well financed, well managed

and governed well by a committed

membership. They must be progressive,

adapting to changing business climates

and responding to the members’ changing

needs.

Page 37: Coop Identity, Values, Principles, Governance and Best Practices

The directors, management staff

and members have responsibilities

within the cooperative . Strong and

viable require all the three groups to

do their share.

Page 38: Coop Identity, Values, Principles, Governance and Best Practices
Page 39: Coop Identity, Values, Principles, Governance and Best Practices

ARTICLE III – By Laws

Administration Section 1. The General

Assembly (GA). The general assembly is

composed of all the members entitled to

vote, duly assembled and constituting a

quorum and is the highest policy-making

body of the Cooperative.

Page 40: Coop Identity, Values, Principles, Governance and Best Practices

Section 2. Powers of the General Assembly.

Subject to the pertinent provisions of the Cooperative

Code and the rules issued there under, the general

assembly shall have the following exclusive powers

which cannot be delegated:

a. To determine and approve amendments to the

cooperative Articles of Cooperation and By-laws;

b. To elect or appoint the members of the board of

directors, and to remove them for cause;

c. To approve developmental plans of the

cooperative; and

d. To delegate the following power/s to a smaller

body of the cooperative:

Page 41: Coop Identity, Values, Principles, Governance and Best Practices

ARTICLE IV Board of Directors Section 1. Composition of the Board of Directors (BOD). The

Board of Directors shall be composed of _______ ( )

members.

Section 2. Functions and Responsibilities. The Board of

Directors shall have the following functions and

responsibilities:

a. Provide general policy direction;

b. Formulate the strategic development plan;

c. Determine and prescribe the organizational and

operational structure;

d. Review the Annual Plan and Budget and recommend

for the approval of the GA;

Page 42: Coop Identity, Values, Principles, Governance and Best Practices

e. Establish policies and procedures for the effective

operation and ensure proper implementation of

such;

f. Evaluate the capability and qualification, and

recommend to the GA the engagement of the

services of the External Auditor;

g. Appoint the members of the Mediation/ Conciliation

and Ethics Committees and other Officers as

specified in the Code and cooperative By-laws;

h. Declare the members entitled to vote;

i. Decide election related cases involving the Election

Committee and its members;

Page 43: Coop Identity, Values, Principles, Governance and Best Practices

j. Act on the recommendation of the Ethics

Committee on cases involving violations of

Code of Governance and Ethical

Standards; and

k. Perform such other functions as may be

prescribed in the By-laws or authorized by

the GA.

Page 44: Coop Identity, Values, Principles, Governance and Best Practices

ARTICLE V Committees

Section 1. Audit Committee. An Audit

Committee is hereby created and shall be

composed of ________ ( ) members to be

elected during a general assembly

meeting and shall hold office for a term of

one (1) year or until their successors shall

have been elected and qualified.

Page 45: Coop Identity, Values, Principles, Governance and Best Practices

Section 2. Functions and Responsibilities. The

Audit Committee shall:

a. Monitor the adequacy and effectiveness of the

cooperative’s management and control system;

b. Audit the performance of the cooperative and its

various responsibility centers;

c. Review continuously and periodically the books

of account and other financial records to ensure

that these are in accordance with the

cooperative principles & generally accepted

accounting procedures;

Page 46: Coop Identity, Values, Principles, Governance and Best Practices

d. Submit reports on the results of the

internal audit and recommend necessary

changes on policies and other related

matters on operation to the Board of

Directors and GA;

e. Recommend or petition to the Board of

Directors the conduct of special general

assembly when necessary; and

f. Perform such other functions as may be

prescribed in the By-laws or authorize by

the GA.

Page 47: Coop Identity, Values, Principles, Governance and Best Practices

Section 3. Election Committee. An Election

Committee is hereby created and shall be

composed of _____ ( ) members to be

elected during a general assembly

meeting and shall hold office for a term of

one (1) year or until their successors shall

have been elected and qualified.

Page 48: Coop Identity, Values, Principles, Governance and Best Practices

Section 4. Functions and Responsibilities. The

Election Committee shall:

a. Formulate election rules and guidelines, and

recommend to the GA for approval;

b. Implement election rules and guidelines duly

approved by the GA;

c. Recommend necessary amendments to the

election rules and guidelines, in consultation

with the Board of Directors, for approval of the

GA;

d. Supervise the conduct, manner and procedure

of election and other election related activities

and act on the changes thereto;

Page 49: Coop Identity, Values, Principles, Governance and Best Practices

e. Canvass and certify the results of the

election;

f. Proclaim the winning candidates;

g. Decide election and other related cases

except those involving the Election

Committee or its members, and

h. Perform such other functions as

prescribed in the By-laws or authorized by

the GA.

Page 50: Coop Identity, Values, Principles, Governance and Best Practices

Section 5. Education and Training

Committee. An Education and Training

Committee is hereby created and shall be

composed of ________ ( ) members to be

appointed by the Board of Directors and

shall serve for a term of one (1) year,

without prejudice to their reappointment.

Page 51: Coop Identity, Values, Principles, Governance and Best Practices

Section 6. Functions and Responsibilities.

The Education and Training Committee

shall:

a. Keep members, officers, staff well-informed

regarding cooperative’s goals/objectives,

policies & procedures, services, etc.;

b. Plan and implement educational program for

coop members, officers and staff;

c. Develop promotional and training materials

for the cooperative; and

d. Conduct/Coordinate training activities.

Page 52: Coop Identity, Values, Principles, Governance and Best Practices

Section 7. Mediation and Conciliation

Committee. A Mediation and Conciliation

Committee is hereby created and shall be

composed of _______ ( ) members to be

appointed by the Board of Directors.

Page 53: Coop Identity, Values, Principles, Governance and Best Practices

Section 8. Functions and Responsibilities. The Mediation and Conciliation Committee:

a. Formulate and develop the Conciliation-

Mediation Program and ensure that it is properly

implemented;

b. Monitor Conciliation-Mediation program and

processes;

c. Submit semi-annual reports of cooperative

cases to the Authority within 15 days after the

end of every semester;

d. Accept and file Evaluation Reports;

e. Submit recommendations for improvements to

the BOD;

Page 54: Coop Identity, Values, Principles, Governance and Best Practices

f. Recommend to the BOD any member of

the cooperative for Conciliation-Mediation

Training as Cooperative Mediator-

Conciliator;

g. Issue the Certificate of Non-Settlement;

and

h. Perform such other functions as may be

prescribed in the By-laws or authorized by

the GA.

Page 55: Coop Identity, Values, Principles, Governance and Best Practices

Section 9. Ethics Committee. An Ethics

Committee is hereby created and shall be

composed of ___________ ( ) members to

be appointed by the Board of Directors.

Page 56: Coop Identity, Values, Principles, Governance and Best Practices

Section 10. Functions and Responsibilities.

The Ethics Committee shall:

a. Develop Code of Governance and Ethical

Standard to be observed by the members,

officers and employees of the cooperative

subject to the approval of the BOD and

ratification of the GA;

b. Disseminate, promote and implement the

approved Code of Governance and Ethical

Standards;

c. Monitor compliance with the Code of Governance

and Ethical Standards and recommend to the

BOD measures to address the gap, if any;

Page 57: Coop Identity, Values, Principles, Governance and Best Practices

d. Conduct initial investigation or inquiry

upon receipt of a complaint involving Code

of Governance and Ethical Standards and

submit report to the BOD together with the

appropriate sanctions;

e. Recommend ethical rules and policy to

the BOD;

f. Perform such other functions

Page 58: Coop Identity, Values, Principles, Governance and Best Practices

Section 11. Other Committees. By a majority

vote of all its members, the Board of

Directors may form such other committees

as may be deemed necessary for the

operation of the Cooperative.

Page 59: Coop Identity, Values, Principles, Governance and Best Practices

MEMORANDUM CIRCULAR NO. 2011-04 Series of 2011 Dated Feb 22, 2011

Officers of the Cooperative as provided under Art. 5

(11) of RA9520:

(1) Members of the Board of the Directors;

(2) Members of the different committee created by the

general

assembly; ,

(3) General Manager or the Chief Executive Officer;

(4) Secretary;

(5) Treasurer; and

(6) Members holding other positions as may be provided

for the by-laws of the cooperative.

Page 60: Coop Identity, Values, Principles, Governance and Best Practices

B. Officers elected by the General Assembly:

(1) Members of the Board of Directors;

and

(2) Members of the Audit and Election

Committee.

Page 61: Coop Identity, Values, Principles, Governance and Best Practices

C. Officers appointed by the Board of Directors:

(1) Treasurer;

(2) Secretary;

(3) Members of the Mediation and Conciliation

Committee;

(4) Members of the Ethics Committee;

(5) Members of Other Committees unless

otherwise provided in the by-laws; and

6) Members of the Board of Directors appointed by

the remaining directors for vacancy other them

expiration of term ( Article 41 of RA 9520)

Page 62: Coop Identity, Values, Principles, Governance and Best Practices

Under Article 42, there is no prohibition for

elected officers with relationship up to the

third civil degree of consanguinity or

affinity to hold the aforesaid elected

positions in the same cooperative provided

they have been elected by the General

Assembly. These are the officers referred

to in paragraph B hereof.

Page 63: Coop Identity, Values, Principles, Governance and Best Practices

The prohibition applies to the officers

referred to in paragraph C hereof. There

shall be no two (2) persons or more with

relationship up to the third civil degree of

consanguinity or affinity to hold any of the

above-mentioned appointed positions in

the same cooperative.

Page 64: Coop Identity, Values, Principles, Governance and Best Practices

However, an elected officer can have

one (1) appointed relative within the third

civil degree of consanguinity or affinity

provided that under no circumstance shall

there be relationship up to the third civil

degree of consanguinity or affinity among

the appointed officers.

Page 65: Coop Identity, Values, Principles, Governance and Best Practices

With respect to husband and wife since

they are considered as "one person with

the same interest" (Report of the

Commission of the Family Code, page 25),

the prohibition on appointive officers shall

apply to them likewise.

Page 66: Coop Identity, Values, Principles, Governance and Best Practices

1. Relationship by Consanguinity 1. First Degree - Parent to Child

2. Second Degree - Grandparent to

Grandchild, Brother to Sister

3. Third Degree - Uncle to Child, Aunt to

Child, Great- Grandparent to Great

Grandchild

Page 67: Coop Identity, Values, Principles, Governance and Best Practices

2. Relationship by Affinity

1. First Degree - Parent-in-Law to

Daughter/Son-in-Iaw

2. Second Degree - Brother-in-Law to Sister-

in-Law

3.Third Degree - Great-Grandparent-in-Iaw

to Great Granddaughter/Great Grandson-

in-Law, Uncle/Aunt in- law to Niece/

Nephew in-law.

Page 68: Coop Identity, Values, Principles, Governance and Best Practices

Best Practices

Cooperative members are its important

assets. Cooperative success hinges on

effective member education, training,

information to members. Thus, a

successful education and communication

program should be in placed.

Page 69: Coop Identity, Values, Principles, Governance and Best Practices

CPRCE MPC BEST Practices

• The Board do not receive any form of

compensation;

• Computerized loan processing, bookkeeping

and financial statement preparation;

• Coop with website to keep members and

public updated;

Page 70: Coop Identity, Values, Principles, Governance and Best Practices

• Operating nationwide thru electronic

means

• Interest are not charged in advance;

• Coop grants P100,000 burial assistance;

• Christmas gifts to qualified members;

• The coop remained self reliant since

1987;

Page 71: Coop Identity, Values, Principles, Governance and Best Practices

GLEDCO Best Practices

1. Commitment to

Good Governance

in its day to day

operations by

Dedicated Officers

and Management

Staff.

GLEDCO Top

Performing

Cooperative in

Ilocos Region

Page 72: Coop Identity, Values, Principles, Governance and Best Practices

a) Regular conduct of general / mid-year

general assemblies.

b) Conduct of mid-year and year-end

assessment and planning conferences.

c) Regular conduct of two (2) board

meetings a month.

Page 73: Coop Identity, Values, Principles, Governance and Best Practices

c) Regular conduct of two (2) board meetings a

month.

d) Conduct of monthly / weekly meetings with

Management Staff.

e) Conduct of monthly PMES (We have our own

trainers).

f) Monthly financial statements are posted at

bulletin boards / distributed to different offices.

g) Monthly / Annual Performances are compared

against Targets as set forth in the approved

Annual Budget.

h) Maintenance of Website / Facebook Account.

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1. Health and Wellness program as one of the

important needs. In this concern, Medical Missions

were made during the past years up to the present.

2. With the collaboration of SACDECO and RHU in

Sta. Cruz, 152 women were served and undergone

PAP SMEAR. Aside from these, SANITATION

PROJECT was also implemented.

Page 78: Coop Identity, Values, Principles, Governance and Best Practices

3. Distributed toilet bowls and drums to families without Comfort Rooms in barangay Pinipin, Pilar, Sevilla, Villa Hermosa and Dili, this town. The same program was also implemented in the SACDECO branches of Santa and Bangar with the assistance of the Local Government Unit (LGU)

4. Barangay Daligan was benefitted with water system

connecting the spring from mountain going down to the barangay residences up to the neighboring barangays. Relative to this, barangay Casilagan was also given a set of jet-matic for public use. One organization from barangay Calaoa-an was also given field watering materials.

Page 79: Coop Identity, Values, Principles, Governance and Best Practices

5. the Prime Movers Association members

composed of fishermen from barangay

Capariaan, Villa Garcia and Casilagan

received One Hundred Thousand Pesos

(PHP100,000.00) for the purchase of

motorized boat and for the repairs of

fishing paraphernalia. The assistance was

given to them to enhance their daily works

and financial needs.

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6. supporting the YTM programs. The

following schools are the beneficiaries:

a) Pinipin Elementary School- Monoblock Chairs

& painting Materials

b) Arangin-Dinaratan Elementary School-

Materials for classroom repairs

c) P.R. PMA- 1 unit Computer Set

d) Babayoan Elementary School- Paint &

materials for water system

e) Nagtenga Elementary School- Jet matic

f) Sagat Elementary School- Repair of water

system

Page 81: Coop Identity, Values, Principles, Governance and Best Practices

g) Dili Elementary School- Painting materials

for classrooms

h) Amazing grace- 1 unit Laptop

i) Castro Elementary School (Bangar)- 2 units

ceiling fans

j) San Francisco Elementary School (Sudipen

L.U) – 2 units ceiling fan

k) Banayoyo Central School- 2 white boards

Page 82: Coop Identity, Values, Principles, Governance and Best Practices

7. Supported the “ECOLOGY/GREENING

PROGRAM” of the government. Some of

the activities are the planting of

Mangroves in Santiago, Ilocos Sur,

coconut in the coastal barangay of Sevilla,

Pilar and Las-ud, acacia and milena in

barangay Babayoan

Page 83: Coop Identity, Values, Principles, Governance and Best Practices

Cooperative financing is also critical in today’s

complex operation. Adequate capital is one of

the fundamental principles of sound business

operation and at the same time one of the

biggest challenge facing the cooperative today.

Cooperative Financing

Page 84: Coop Identity, Values, Principles, Governance and Best Practices

Regular Savings Deposit

Time Deposit Members Contingency Deposits Youth Saver’s Club Dream Savings Funds

Retirement Savings

Pension Savings

SAFE Savings

Build Savings Emergency Savings Fund

Savings

Page 85: Coop Identity, Values, Principles, Governance and Best Practices

Share

Capital

Common Share

Preferred Share

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Provincial Level In recognition of their exemplary performance and unique strategies

in terms of increasing membership. Issued this 25th day of June, 2013 at Dagupan City.

RAY R. ELEVAZO Regional director

JOSEFINA B. BIT0NIO Supervising Cooperative Development

Specialist

VAN IAN F. ENRIQUEZ Senior CDS - CRIT Unit

Gawad Parangal Validators:

SBFCA Pambuhay Multi-Purpose Cooperative

Agoo, La Union

BEST in Membership Growth and Expansion

Page 88: Coop Identity, Values, Principles, Governance and Best Practices

Reference

• Oro Integrated Cooperative orointegratedcoop.com

• Sacred Heart Savings Cooperativehttps://www.facebook.com/sacredheartsavingscoop

• Kimberly A. Zeuli and Robert Cropp community-wealth.org/_pdfs/articles-

publications

Page 89: Coop Identity, Values, Principles, Governance and Best Practices

• SACDECO www.sacddeco.com • Gledco www.gledco.org.ph • RA 9520 www.cda.gov.ph • Model By Laws Primary Cooperative www.cda.gov.ph

Page 90: Coop Identity, Values, Principles, Governance and Best Practices

• MEMORANDUM CIRCULAR NO. 2011-04 Series of 2011 Dated Feb 22, 2011

www.cda.gov.ph • Josefina B. Bitonio 2012 Annual Report CDA Dagupan • Statistical Data www.cda.gov.ph