contract for medical technicians at shar hospital for · • assisting anesthetist in checks of...

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Contract for Medical Technicians at SHAR Hospital for Period 2 years

Introduction: Satish Dhawan Space Centre (SDSC) SHAR Sriharikota is one of the

units of Indian Space Research Organization, Govt. of India is located 100 Km north

of Chennai on National High Way No.05 and 18 km from Sullurpeta in SPSR Nellore

District of Andhra Pradesh State. Sullurpeta is 18 km before Sriharikota and close to

National High way.

SHAR hospital is located inside Sriharikota and takes care of healthy life of

employees /contract employees. Master Health Check-up for employees and Periodic

Medical Examination (PME) to the employees working in chemical and hazardous

process areas will be conducted periodically. Medical services are extended during

launch campaign activities also.

Arrangement of bid

a) The Bid shall be neatly presented on white paper with consecutively numbered

pages. It should not contain any terms and conditions which are not

applicable to the Bid.

b) The Bid and all details submitted by the Tenderer shall be signed and stamped

on each page as token of acceptance by a person, legally authorized to enter

into agreement on behalf of the Tenderer. Corrections/ alteration, if any, shall

also be signed by the same person. Tenderer shall submit Power of Attorney

in favour of the person who signs the Bid and subsequent submissions on

behalf of the Tenderer.

c) Department will not be bound by any Power of Attorney granted by the

Tenderer or changes in the constitution of the firm made subsequent to

submission of the Bid or after the award of the contract. Tenderer may

however, recognize such Power of Attorney and changes after obtaining

proper legal advice, the cost of which will be borne by the Tenderer.

d) The cancellation of any document such as Power of Attorney, partnership

Deed etc should be communicated by the Tenderer to the Department in

writing well in time, failing which Department shall have no responsibility or

liability for any action taken by Tenderer on the strength of the said

documents.

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e) Should the Tenderer have a relative or relatives or in the case of firm or

company one or more of its shareholders or a relative or relatives of the

shareholder (s) employed in a senior capacity in Department's organization,

the authority inviting Bids shall be informed of the fact at the time of

submission of the Bid, failing which the Bid may be disqualified or, if such fact

subsequently comes to light, Department reserves the right to take any other

action as it deems fit in accordance with any applicable law, Rules,

Regulations of the like in force for the time being.

Scope of the Contract: SDSC SHAR is proposing to contract support activities of

SHAR Hospital (viz. Anesthesia Tech, OT technician, Cardiac Tech, Dresser,

Dietician, Lab Technician, Tele medicine, Optometrist, Pharmacist) through contract

by supplying skilled work force for works. The proposed Contract will be valid for a

period of 24 months. (2 Years) or any such period as defined in the scope of Contract

and with an option to extend the same for a further period of one year, with same

price, terms and conditions on mutual consent.

WORK FORCE REQUIREMENTS:

1]. Anesthesia Technician

Essential Qualification:

10 + 2 in science followed by one-year Diploma in Anesthesia Technician course.

Desired Experience:

1 – 2 years of experience from a recognized medical college or a reputed hospital

after having completed the course (Or) SCC with 3 to 5 years of experience in a

reputed hospital

2] Operation Theatre Technician


10 + 2 in science followed by one-year Diploma in Operation Theatre Technician / OT

Assistant course.

Desired Experience:

1 – 2 years of experience from a recognized medical college or a reputed hospital

after having completed the course (Or) SCC with 3 to 5 years of experience in a

reputed hospital.

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Nature of work:

• All theatre working maintenance of equipments, setup, checkouts of surgical

and Anesthetic equipment, oxygen pipeline system and manifold room before

each surgery.

• Assisting Anesthetist in checks of Anesthesia Work station, Connecting

Monitors, IV Lines, Warmers, Suction Machine, OT TABLE etc.

• Assisting in induction, maintenance & reversal of Anesthesia, positioning

patient for the procedures. Preparing case cart before each case.

• Assisting surgeons and nurse during surgical procedures.

• Sterilization and cleaning of all surgical, anesthetic and laparoscopic

equipments scopes after surgery.

• Assisting in shifting patients to post-op after the surgery.

• Assist in resuscitation of sick patients requiring critical care and ventilation.

• Assisting in launch activity in preparing ETR / ICU and OT for any emergency

• Attend calls for any emergency surgery at any time of the day.

• Assisting in managing the mechanized laundry.

• Assisting in filling up oxygen cylinders.

3] Cardiology Technician


10 + 2 in science followed by two-year Diploma in Cardiac Technology/ Cardiology

Technician course.

Desired Experience:

1-2 years of experience from a recognized medical college or a reputed hospital after

having completed the course OR SCC with 3 to 5 years of experience in a reputed

hospital.

Nature of work:

• All OPD / Cardiology related equipments maintenance, setup, checkouts of

equipment, ECG & TMT rooms before preparing tests.

• Assisting Physician and Cardiologist In checks of TMT Workstation,

Connecting Monitors, IV Lines. Preparing case cart before each case.

• Assisting in shifting patients to the ward post-test.

• Assist in resuscitation of sick cardiac patients requiring critical care.

• Assisting in launch activity in preparing cardiology equipments in ETR / ICU

/First Aid Centre / Ambulance for any emergency.

• Attend calls for any emergency support to the Physician / Cardiologist at any

time of the day.

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4] Laboratory Technician


10 + 2 in science followed by two years Diploma in Medical Laboratory Technology

course.

Desired Experience:

1-2 years of experience from a recognized medical college or a reputed hospital after

having completed the course.

Nature of Work:

• Should be able to do all the Laboratory tests done in advanced clinical

laboratories having fully automated as well as well as semi-automated

Hematology analyzer, Fully Automated Biochemistry analyzer, Fully

Automated Immunology analyzer, Cardiac Panels, Blood gas analyzer, QBC,

etc., should be able to perform Phlebotomy, Serology, Microbiology,

Biochemistry, Clinical Pathology, Blood grouping tests, analyse urine & stool

samples, Gram staining, AFB staining, semen analysis, CSF analysis etc.,

• Bacterial culture work (inoculation and putting antibiotic disces),

decontamination of plates, bottles by autoclaving.

• Should have knowledge of using Bio-safety cabinet, maintenance of Blood

bank refrigerator.

• Collecting the blood samples in Lab and Wards / ETR as required routinely

and during emergency.

• Checking working condition of all equipments and distilled water plant,

Sterilizing glass ware.

• Dispatching the reports of all sections to wards and op counter respectively.

• Running I.Q.C regularly for calibration checks.

• Should be able to do special health programmes like MHC, PME, SHAPE etc.,

• Will have to do shift duties as per rotation and call duties at night.

• Follow-up and maintenance of all lab equipments.

• Any other work assigned by superior officer.

5] Dietician


Graduation with a bachelors degree or Diploma in fold and nutrition dietetics.

Desired Experience:

1-2 years of experience as a dietician or nutritionist employed by a reputed hospital.

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Nature of Work:

• Should be able to access nutrition needs of the patients like in antenatal care

during pregnancy, should be able to counsel and guide the diet related

lifestyle diseases like Diabetes, Hypertension, Coronary artery disease

obesity, malnourished adult and pediatric population.

• On nutrition issues and healthy eating habits, evaluate the effects of meals

plans and change the plans as needed, promote better health by speaking to

groups about diet, nutrition and the relationship between good eating habits

and preventing or managing specific diseases and plan food programme.

• Keeping records and preparing educational programs or informational

materials for patients.

• Should work in coordination with doctors, treating these patients and have

regular follow up.

6] Dresser:


Completed SSC or equivalent.

Desired Experience:

should have 3 years’ experience in would dressing, application of plaster in

surgery/orthopedic unit of registered/recognized hospital.

Nature of work:

• Assist dressing of all cases in ETR/OPD/WARDS/OT in post-operative cases.

• All dressing room work i.e. maintenance and sterilization of equipments in

CSSU, Making of sets, checkouts of needed items.

• Assisting Orthopedician & Medical Officers in Plasters & dressings

• Assisting in shifting patients to post-op after the dressing.

• Assisting in launch activity in preparing ETR/ ICU/OT for any emergencies like

Trauma / RTA AND Surgeries.

• Attend calls for any emergency cases at any time of the day.

7] Optometrist


Pass in 2-year diploma in optometry / ophthalmic assistant course after intermediate

will be preferred.

Desired Experience:

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Should have minimum 3 years of experience in a recognized medical college or a

reputed hospital in ophthalmology department after having completed the course (Or)

SSC with 5 years of experience in ophthalmology department in a reputed hospital.

Nature of work:

• Taking complaints and history of patients attending ophthalmic outpatient.

• Recording division

• Assisting the ophthalmologist in refraction and other tests.

• Neat and tidy maintenance of the ophthalmic outpatient including equipment.

• Maintaining statistics.

8] Pharmacist


Pass in 2 years diploma course in pharmacy recognized by state / central

government and should be a registered pharmacist with the pharmacy council of

India.

Desired Experience:

Should have worked for minimum period of 2 years in a reputed pharmacy or

government hospital.

Nature of work:

• To be employed as contract pharmacist at SHAR Hospital Pharmacy

• To attend duties in general shift and split duties.

• To attend duties like issuing, receipt stock verification and dispensing of

medicines at pharmacy counter and sub stores.

• To attend any other works assigned by the controlling officer or in charge

pharmacist.

TERMS AND CONDITIONS

1. Service Contract: The Contract is purely a Service Contract / Works Contract

intended for carrying-out all the works enlisted under the scope of work and at no

stage this should be construed as a LABOUR CONTRACT.

2. Service Provider: The Service Provider (be written as “You” hereafter) should

not give sub-contract for whole or part of this contract work to any other

Contractor.

3. Work force: You should deploy good conduct and healthy work force with the

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relevant experience.

4. Workforce will be engaged to execute the work in SHAR Hospital, SDSC SHAR

(as per the scope of the contract).

5. Work Hours & Guidelines: Workforce has to work for 8 hours in a day. 6 days in

a week with one day off. Workforce has to work on all working days during the

working hours of SDSC SHAR. However, he/she must be prepared to work during

late hours or on holidays whenever called for emergency services/ general

shift/shift duties for 8 hours per day).

6. Payment: Payment will be made for 8 hours per day. The payment of extra

working hours also will be at the same rates as per normal working hours and will

be on pro-rata basis. The contractor shall pay strictly in accordance with statutory

rules on monthly basis to the personnel deployed by him. All statutory

requirements including minimum wages and any law applicable for the services

under this contract shall be complied with by the contractor to the entire

satisfaction of the respective law authorities and SDSC SHAR in no way will be

responsible in this regard. The contractor shall ensure the payment for personnel

deployed by him should be on par for the similar services at government

organizations. Any liability/compensation and disputes arising out of employment

by the contractor under any act/statutory provisions shall rests with the contractor

only. The contractor should be amenable to strict discipline.

The payment of wages to the work force shall be made by means of cheque on or

before 7th of every month based on the bill duly certified by CMO, medical &

public health after satisfactory completion of the assigned work. the documentary

proof of payment of wages to the personnel deployed shall be invariably be

furnished by the contractor and should maintain a register to this effect. The

payment of wages to the work force through bank transfer is only acceptable.

Accordingly, proof of transfer to bank may be submitted in support of transfer.

7. Conduct: Workforce should be amicable to strict discipline. Workforce has to take

due care and caution in completing the assigned work and SDSC SHAR will not

be responsible for any injury/loss etc. to him/her at work at site. In the event of

any damage to government property due to negligence on his/her part the

responsibility thereon shall solely rest with them and liable for recovery of such

dues on the losses as per the decision of CMO.

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8. Performance monitoring: His/her performance will be monitored constantly by

Head, Medical and Dy. Head, Medical and if it is found not satisfactory, the

engagement will be terminated without notice and any obligation/liability on the

part of SDSC SHAR.

9. A.P State & Central Labour Acts: You shall be responsible for complying and

implementing Labour Acts of A.P State & Central related to Contracts.

You shall comply the Contract Labour (Regulation & Abolition) Act, 1970 and

Rules 1971; implement time to time notifications of minimum wage rates

circulated by the Government of Andhra Pradesh Labour Department; minimum

wage rates of A.P state government / A.P Central, whichever is higher; and EPF,

ESI, Bonus Act, compensations, employment liabilities, etc,

You must pay minimum wages as per the category of work force. Details on

category of work force are also provided in price-bid. If you consider paying higher

wages than minimum wages, it is at your firm cost.

Minimum Wage VDA, EPF, ESI Revision: Based on request letter for purchase

order amendment from Service Provider to Head Purchase & Stores SDSC SHAR

with document proof copy of revised rates notification by competent authorities for

revision of Minimum Wage Rates (Basic Wage and Variable Dearness Allowance

-VDA / Living Allowance), EPF and ESI the purchase department will amend the

Purchase Order and pay revised Minimum Wage VDA, EPF, ESI rates as and

when revised by concerned authorities.

Registers: You will maintain all registers relevant of Contract Labour (Regulation

& Abolition) Act-1970, Minimum Wages Act and as per Labour Enforcement

Officer, etc, and the same should be produced as and when requested by

concerned officials.

License under labour Acts: Soon after receipt of this Purchase Order, you

should get “License” to engage working personnel required under this work at this

Centre. “License” is mandatory under the provisions of Contract Labour

(Regulation & Abolition) Act, 1970. You are directed to apply for “FORM-V” at the

Principal Employer/ Head PGA-II, SDSC SHAR and then submit it to get “License”

at Office of Assistant Labour Commissioner (Central), Vijayawada, A.P – 520 007.

Soon after getting it you should submit the copy of “License” to the Principal

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Employer/ Head PGA-II, SDSC SHAR and Contract Manager. You shall also seek

the renewal of the registration before expiry of the license. Whenever there is an

extension of the contract, the corresponding renewal of such license has to be

submitted within one month.

10. Service Provider’s Service Charges includes Bonus: The party shall quote

their service charges for execution of this contract and this amount includes their

profit, administrative office expenses, various license fees, expenses of medical

checkups for worker’s fitness to duty, any other managerial services charges,

bonus payment as per prevailing rates of Bonus Act, etc. Service Provider is sole

responsible for bonus payment and the bonus payment proof document must be

enclosed while sending month bill to the Accounts.

11. Security deposit (SD): You shall deposit 10% of ONE YEAR Contact Value as

Security Deposit before commencement of Contract in the form of Bank

Guarantee / Demand Draft from a Nationalized / scheduled bank as per our

format to be issued to Service Provider after placement of order. This will be

returned on successful completion of contract, without any interest. You have to

give the revised Bank Guarantee / Demand Draft for the second year as per the

contract second year value.

Central PSUs/ PSEs/ Autonomous Bodies, etc., are exempt from payment of SD,

and instead, an Indemnity Bond shall be provided in lieu of SD. Such vendors

shall provide a copy of documentary proof along with Techno-Commercial Bid.

12. GST, EPF &ESI: The GST, EPF and ESI amount is payable against

documentary evidence.

13. Validity & Quantity of Contract: The period of engagement will be for a period

of 2(two) years and likely to be extended for a further period of one year with the

same terms & conditions. And salary as per the applicable rules of that time.

The Purchaser reserves the right to place order on the successful tenderer for

additional quantity, if needed and Service Provider should execute at the rates

quoted.

14. Arbitration: Disputes, if any, shall be settled mutually failing which it shall be

referred to the One-man Arbitrator to be appointed by Director, SDSC SHAR in

accordance with the Indian Arbitration and Conciliation Act 1996, and their

amendments thereof whose decision shall be final and binding on both the

parties.

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15. Penalty Clause: In case of any short supply of work force below the minimal

anticipated deployment, corresponding amount for the absent manday will be

deducted from the monthly bill and also a penalty of 10% of manday rate for the

respective category will be deducted for each day of absence beyond subject to a

maximum of 10% of total order value.

Notwithstanding anything contained in the provisions of conditions of Contract, the

Service provider shall be liable for forfeiture of its Security Deposit, penalty or

termination for default, if and to the extent that, its’ delay in performance or other

failure to perform its obligations under the Contract.

16. Force Majeure:

16.1 For purpose of this Clause, Force Majeure means an event beyond the control

of the Service Provider and not involving the Service Provider’s fault or

negligence and not foreseeable. Such events may include, but are not limited

to, acts of SDSC either in its sovereign or contractual capacity, The

Government Acts, wars or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

16.2 If a Force Majeure situation arises, the Service Provider shall promptly notify

SDSC in writing of such conditions and the cause thereof. Unless otherwise

directed by SDSC in writing, the Service Provider shall continue to perform its

obligations under the Contract as far as is reasonably practical, and shall seek

all reasonable alternative means for performance not prevented by the Force

Majeure event.

17. If Workforce desire to discontinue the assignment at any time during the period of

engagement for 2 years, he/she must inform the same to CMO at least one month

in advance.

18. DOS/ISRO/ SDSC SHAR will not provide any medical facility/benefits to him/her.

19. The personnel engaged on the work shall not have any claim or preference

whatsoever for any employment in SDSC SHAR or any other center/units of ISRO

on account of this engagement either during or after completion of contract.

20. SDSC SHAR reserves right to cancel the engagement at any time without

assigning any reason during the period of contract for non-fulfillment of the terms

& conditions of the contract.

21. The decision of the Controller, SDSC SHAR will be final and binding in case of

any dispute arising out of this contract.

22. The security regulations of the centre should be faithfully observed by them. Any

loss or damage incurred by department on account of failure of any nature to

follow such regulations will be to their account.

23. Bio-data of the candidate with a passport size photograph should be submitted.

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24. On selection, the candidate is required to produce a clearance certificate from

local police, prior to join the duty.

25. Accommodation will be provided on payment basis subject to availability.

26. SDSC SHAR will verify the candidates who are supposed to be placed in shar

hospital to ascertain their competency.

PRE-QUALIFICATION CRITERIA

Bidders shall meet the following pre-qualification criteria (A & B) and offer of the

bidders which are not meeting the following criteria will not be considered for

evaluation.

The e-procurement public tender is on two-part bid basis. Bidders who fulfill pre-

qualification eligibility criteria of technical bid shall only be eligible to apply.

A: Technical Qualification Requirements: The bidder shall meet the following

technical qualifying requirements and shall submit relevant certificates (Self

attested) to establish his credentials.

1. Work Experience of similar works contract:

Bidder shall be an organization with long experience (more than Five years) in having

executed contracts of similar works contract. During last three (3) years ending

31.03.2020 the bidders should have successfully completed similar works contracts

experience either of the following.

• Three similar completed works each not less than Rs. 48 Lakhs Or

• Two similar completed works each not less than Rs. 72 Lakhs Or

• One similar completed work not less than Rs. 96 Lakhs

Choose One of the above and enclose document (s) and fill details of either one or two or three experience work orders (WO) / purchase orders (PO) and work execution certificate

WO / PO Number & Date

Work Name

Period From – To

Amount Rs.

Date of work execution certificate

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Work Execution Certificate (Format) (On Letter Head of Company/ Firm)

1. Name of the Contractor

2. Name/ Description of Work

3. Work Order (WO)/ Purchase Order

(PO)No.

4. PO Value Rs

5. Work Starting Date

6. Work Stipulated Completion Date

7. Work Actual Completion Date

8. Work Performance

Date:

Sign: Contract Manager Name: Designation: Contact No: Email:

2. Annual Financial Turnover, Profit & Loss. Fill the details and enclose

documents. The Bidder’s average annual financial turnover shall be not less than Rs. 75 Lakhs per year during last three Financial years ending with 31.03.2019. The Bidders shall submit Profit & Loss Accounts, Balance sheets duly certified by the auditor and IT returns during last three Financial years ending with 31.03.2020. The firm should not have incurred any loss in more than two years.

Financial Year Turnover Rs Profit/ Loss Rs

2016-2017

2017-2018

2018 -2019

3. Solvency certificate for the current Financial Year 2020-21 from a scheduled

bank for Rs. 48 Lakhs or above. Fill the details and enclose documents.

Solvency Certificate details

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4. Firm should have Registrations. Fill the details and enclose documents.

SL.No.

Description Write details & enclose document proof

a. Firm Registration No:

b. G.S.T No:

c. P.A.N card No:

d. E.S.I Registration No:

e. E.P.F Registration No:

5. The tender is on Two Part Bid basis. Part-I should contain Techno commercial bid details and Part-II should contain Price-bid details. Bidder should upload them at their respective areas only in the e-procurement portal. Don’t upload wrongly and don’t write any price bid details in Techno commercial bid as it results in bid disqualification.

6. If any information furnished by the bidder is found incorrect at a later stage, Workforce shall be liable for disqualification at any stage and also debarred in the future tenders. This department, SDSC SHAR reserves the right to verify the particulars furnished by the applicant independently.

B. Documents to be submitted along with the bid submission

Before uploading to e-procurement site, all pages must be signed with date, seal and ensure page of Index Table -Technical Bid pages and Supporting Documents for proper verification and evaluation of documents submitted.

Sl. No.

Index Table: Technical Bid pages and Supporting Documents

Page SL.No.

1. Work Experience of Similar Manpower contracts and of value either (i) or (ii) or (iii). Work Order / Purchase order copy/ copies.

2. Work execution certificate (s)

3. Annual Financial Turnover, Profit & Loss.

4. Solvency certificate.

5. Firm/ Company Registration

6. G.S.T

7. P.A.N card

8. E.S.I Registration

9. E.P.F Registration

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Correspondence Address: Sign with Date:

M/s Name :

Designation:

Ph. No: (Land Line)

Fax No:

Mobile No:

E-mail id:

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Annexure - I

MINIMUM ANTICIPATED WORK FORCE REQUIREMENT

S.No Discipline Per day deployment

1 Anesthesia Technician 1

2 OT Technician 1

3 Cardiac Technician 1

4 Dresser 1

5 Dietician 1

6 Lab Technician 8

7 Optometrist 1

8 Pharmacist 3

Total 17

***

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PRICE BID FORMAT

Sr. No.

Item Description Quantity

UOM Unit Rate

Total amount

1 Supply of 01 No. Anesthesia Technician

24 Month

2 Overtime Charges for 01 Anesthesia Technician

720 Hrs

3 Supply of 01 No. Operation Theater Technician

24 Month

4 Overtime Charges for 01 Operation Theater Technician

720 Hrs

5 Supply of 01 No. Cardiac Technician

24 Month

6 Overtime Charges for 01 cardiac Technician

720 Hrs

7 Supply of 01 No. Dresser 24 Month

8 Overtime Charges for 01 Dresser 720 Hrs

9 Supply of 01 No. Dietician 24 Month

10 Overtime Charges for 01 Dietician

720 Hrs

11 Supply of 08 Nos. Lab Technicians

24 Month

12 Overtime Charges for 08 Lab Technicians

5760 Hrs

13 Supply of 01 No. Optometrist 24 Month

14 Overtime Charges for 01 Optometrist

720 Hrs

15 Supply of 03 Nos. Pharmacists 24 Month

16 Overtime Charges for 03 Pharmacists

2160 Hrs

TOTAL

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Annexure - II

Price Break up

SL. No.

Item Description Units Unit Rate

Per Month Rs.

Work force Category Wise Minimum Wage (VDA w.e.f 01.10.2019)

A Anesthesia Technician 01 No.

B Overtime Charges for 01 Anesthesia Technician 30 Hrs

C Operation Theater Technician 01 No.

D Overtime Charges for 01 Operation Theater Technician

30 Hrs

E Cardiac Technician 01 No.

F Overtime Charges for 01 cardiac Technician 30 Hrs

G Dresser 01 No.

H Overtime Charges for 01 Dresser 30 Hrs

I Dietician 01 No.

J Overtime Charges for 01 Dietician 30 Hrs

K Lab Technicians 08

Nos.

L Overtime Charges for 08 Lab Technicians 240 Hrs

M Optometrist 01 No.

N Overtime Charges for 01 Optometrist 30 Hrs

O Pharmacists 03

Nos.

P Overtime Charges for 03 Pharmacists 90 Hrs

1 Work force cost (A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P)

2 Employer’s Contribution to EPF (on SL.No.1)

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3 Employer’s Contribution to ESI (on SL.No.1)

4 Service Provider’s Service Charges (on SL.No.1)

5 Sub Total (SL.No.1+2+3+4)

6 GST (on SL.No.5)

7 Supply of skilled workforce services per month costs (5 +6)

Total for 24 months 24

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

MAIN VIEW HELP

Preview For STANDARD TERMS AND CONDITIONS

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

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11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

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k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

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