Continuum of Care (CoC) Housing Program Training

Kevin Finn, Executive Director

Meradith Alspaugh, CoC Director

New CoC Program--Purpose

•Consolidate the Supportive Housing Program (SHP), Shelter Plus Care and SRO program activities into one grant program

•Promote community-wide commitment to the goal of ending homelessness

•Provide funding to quickly re-house homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness

•Promote access to and effective use of mainstream programs by homeless individuals and families

•Optimize self-sufficiency among individuals and families experiencing homelessness

Eligible Renewals

All Programs originally funded under the SHP or SPC

program and will expire during calendar year 2013 are

eligible for renewal under the CoC Program

Shelter Plus Care and SHP Programs (TH, PSH, SSO)

must review their program design to determine the

appropriate components and eligible costs.

SHP Project applicants may decide NOT to renew with

the same component or eligible costs originally

approved by HUD

NEW Eligible Components

1. Permanent Housing (2 types)

2. Transitional Housing

3. Supportive Services Only

4. Homeless Management Information System

5. Homelessness Prevention*

* For HUD-designated High Performing Communities

Only. Not Applicable as HPC not being implemented

by HUD in 2012.

Eligible Components: Permanent Housing

1. Permanent Housing : Community based housing,

the purpose of which is to provide housing without a

designated length of stay. It includes:

a. Permanent Supportive Housing (PSH)

I. Provides long-term housing assistance

to homeless individuals and families in

which one adult or child has a disability

II. Supportive services to meet the needs of

program participants must be made

available to participants.

III. PSH projects may request funds in the

following budget lines : leasing, rental

assistance, supportive services,

operations, HMIS, and admin

Eligible Components: Permanent Housing

(Cont’d)

b. Rapid Re-Housing (RRH)

I. Designed to help homeless individuals and

families move as quickly as possible into

permanent housing and achieve stability in

that housing.

II. Provides short and/or medium-term

assistance (up to 24 months)

III. The program participants KEEP the

housing/unit when assistance ends.

IV. RRH programs may request funds in the

following budget lines: rental assistance,

supportive services, HMIS, and admin

Eligible Components: Transitional Housing

2. Transitional Housing:

i. Designed to facilitate the movement of homeless individuals and families to Permanent Housing

ii. Assistance can be provided for up to 24 months

iii. Program participants must have a lease or occupancy agreement

iv. Program participants must MOVE to other housing when assistance ends.

v. TH programs may request funds in the following budget lines: leasing, rental assistance, supportive services, operations, HMIS, and admin

Eligible Components:

Supportive Services Only (SSO)

3. Supportive Service Only

I. Provide supportive services to unsheltered

and sheltered homeless individuals and

families for whom the recipient/sub recipient

is not providing housing or housing

assistance.

II. Includes Street Outreach and

Centralized/coordinated assessment intake

III. SSO projects may request funds in the

following budget lines : Leasing, Supportive

Services, HMIS, and Admin

Eligible Components: HMIS

4. Homeless Management Information

System (HMIS)

I. Provides assistance to CoCs to

administer and operate the HMIS

II. May only be awarded to the HMIS lead

designated by the CoC

III. HMIS projects may request funds in the

following budget lines : Leasing,

Operations, HMIS, and Admin

Eligible Components:

Is Your Program PH (RRH or PSH), or TH?

In 2012, SHP Projects will have the ability to

reclassify their project component to more

accurately reflect their program design.

For example:

• RRH Demonstration Projects funded in the FY

2008 competition

• Leasing Projects that are actually rental

assistance projects

• Transition in Place Projects (TH to PH)

Eligible Costs

The CoC Program has the following eligible costs

for HOUSING projects:

1. Leasing

2. Rental assistance

3. Supportive services

4. Operating costs

5. Project Administration

- Revised budgets, including identification of

potential new program component must be

reported back to HUD by AUGUST 9TH

- Which eligible costs/program component fit

your program?

Eligible costs: Leasing

Leasing funds may be used to lease property, or

portions of property, for use in providing housing

or to provide supportive services.

• May be used to lease structures or portions of structures

• Rents paid must be reasonable to rents for comparable space in the area

• Program participants must have occupancy agreements or subleases

• Recipient/sub-recipient may charge occupancy fees but may not charge program fees

• Lease is between the recipient (AGENCY) and landowner (not program participant and landowner)

Eligible Costs: Rental Assistance

Rental Assistance funds may be used to provide housing.

The assistance may be short-term, medium-term, or

long-term. It may also be project-based, tenant-based, or

sponsor-based.

• Must be administered by a State, unit of general purpose local government, or a public housing agency (?)

• The grant amount is based on the number and size of the units requested and the FMR

• Allows recipient/sub-recipients to pay for property damages up to one month’s rent

• Allows recipient/sub-recipients to “hold” a unit for program participants who spend less than 90 days in a publicly-funded institution

• Program participants must have a lease with the landowner

Eligible Costs: Supportive Services

Eligible supportive services costs include an annual

assessment of service needs; assistance with moving

costs; case management; child care; education

services; employment assistance and job training; food;

housing search and counseling services; legal services;

life skills training; mental health services; outpatient

health services; outreach services; substance abuse

treatment services; transportation; and utility deposits

Any cost not listed above is NOT eligible as a supportive services expense!

Eligible Costs: Operating Costs

Funds may be used to pay the operating costs of TH

and PH in a single structure or individual housing units

Eligible operating costs include the maintenance and

repair of housing; property taxes and insurance;

scheduled payments to a reserve for replacement of

major systems of the housing; building security;

electricity, gas, and water; furniture; and equipment

Funds may NOT be used for mortgage payments

Funds may NOT be used for rental assistance and operating costs in the same project

Eligible Costs: Administration

Up to 10 percent of any grant awarded may be

used for the payment of project administrative

costs related to the planning and execution of CoC

activities

Eligible costs include general management,

oversight, and coordination; training on CoC

program requirements; and environmental review

The maximum amount available for project administration in FY 2012 is 7%

Eligible Costs: Administration (cont’d)

• Former SHP grantees may apply for up to 2% more administrative funds than in the previous funding request

• Former S+C project sponsors can request up 7% of the entire award for administrative expenses

Budgets

• Revised budgets are due to Jennifer

McEvilley by 12:00 pm, August 8, 2012

• Individual agencies meeting are available but

not required

• Please contact Jennifer McEvilley or Meradith

Alspaugh with any questions

• There are five tabs on the budget worksheet.

Please complete all relevant tabs. Do not

unprotect worksheet

Budget Template/Walk-Thru: Leasing

Budget Template/Walk-Thru: Rental Assistance Please note: It is unlikely that any configuration will match your previous

“leasing” request exactly.

Budget Template/Walk-Thru: Supportive Services

Budget Template/Walk-Thru: Operating

Budget Template/Walk-Thru: Budget Summary

NEW: Match = Cash + In Kind

• “Match” is now what we used to call

“Leverage”: Combines Cash + In Kind

• All eligible funding costs, except leasing,

must be matched with no less than a 25

percent cash or in-kind contribution.

• No match is required for leasing

• Your old budget may have included

leasing, & new budget includes rental

assistance which does require match

Match: Cash

• Cash match must be provided by the grantee or the entity that operates the project.

• The cash source can be from the grantee or entity that operates the project, the Federal government (excluding CoC funds), state government, local government, or private contributions.

• All match must be spent on eligible activities as required in the CoC Program Interim Rule, 24 CFR 578, subpart D.

Match: In-Kind Contributions

• The grantee may use the value of any real property, equipment, goods, or services contributed to the project as match, provided that if the grantee had to pay for them with grant funds, the costs would have been eligible.

• If third-party services are to be used as a match, the recipient and the third-party service provider that will deliver the services must enter into a memorandum of understanding (MOU)—before the grant is executed (approx. summer 2013)

Next Steps

• Budgets/Rent Calculation worksheets to End Homelessness by 12:00 pm on August 8

• Grant Inventory Worksheets to HUD by August 9

• Review of remainder of 2012 CoC Process Timeline

Questions or Comments?

Meradith Alspaugh

513-263-2783 malspaugh@end-homlessness.org

Kevin Finn, MSW, LISW-S 513-263-2788

kfinn@end-homelessness.org