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Contact Person: Student Government Office Manager348 Memorial Union

(530) 752 – 3632

ASUCD SENATE AGENDAUNIVERSITY OF CALIFORNIA, DAVIS

6:10, MEE RoomMay 18, 2017

I. Call to Order

II. APAC Report

III. Bike Barn Report

IV. The Aggie Report

V. GASC Commission Report

VI. IAC Commission Report

VII. AAC Commission Report

VIII. Public Announcement

IX. Public Discussion

X. PEACE Training

XI. CCE Unit Director Report

XII. Break

XIII. Status of Legislation Previously Passed

XIV. Introduction of New Legislation

XV. Consideration of Old LegislationA. SB#97 GillB. SB#98 ChiangC. SB#99 JamaludinD. SB#100 JamaludinE. SB#101 O’Niell

XVI. Ex-Officio Reports

XVII. Elected Officer Reports

XVIII. Approval of Past Meeting’s Minutes

XIX. Adjournment

Senate MeetingMay 24th, 2007

Parliamentary Procedures for Members of the Public ASUCD Senate meetings and the meetings of its subordinate bodies are conducted using parliamentary procedure, which upholds the opinion of the majority, but respects the opinion of the minority.

General InformationIf you wish to speak, raise your hand in the direction of the Vice President and Senate Pro Tempore during a relevant agenda item. They will add you to the speakers’ list.

If someone else is speaking and you wish to elaborate, refute, or comment on what they said, you may raise your hand sideways, with your palm facing the speaker. This signals that you want a deferment. If the speaker wishes, they may defer you.

Definitions Speaker’s list- a list of members who wish to speak on the matter at hand. In public discussion, the Vice President

rotates between a Public List and a Senate List. Deferment- when the current speaker allows another person to elaborate, refute, or comment on their points for 2

minutes Consideration of Legislation- an agenda item in which legislation is formally considered. It has several parts:

o Author’s Comments- The author of the legislation speaks on the merits and motivations behind the bill. o Questions in Text- Grammatical and textual errors are corrected. o Commission Recommendation- Subordinate bodies that voted on the legislation provide background on their

discussion and justification for their votes. o Public Discussion- Members of the public and Senators discuss the legislation. o Senate Discussion- Senators discuss the legislation further. Members of the Public may only speak on

deferment. o Call a Bill to Question- Senators call a vote and vote in 2 separate motions.

Public Discussion- a time at which both a Public speakers’ list and a Senate speakers’ list exist. Members of the Public may speak without deferment at this time.

Senate Discussion- a time at which only a Senate speakers’ list exists. If a member of the Public wishes to speak, they must obtain a deferment from a Senator.

Public Announcements- an agenda item in which upcoming events are publicized. Other Business- an agenda item in which any miscellaneous announcements, discussions, or presentations belonging

in other already completed agenda items may be conducted.

Time Limits Different time limits exist for different groups, depending on which agenda item the Senate moves into. It is important to note that in Public Discussion, members of the public hold more speaking power than Senators; they have longer time limits and get to speak more frequently. In Public Discussion, the following time limits exist:

Member Speaking Time DefermentsSenator 2 minutes One 2-minute defermentPublic 5 minutes Two 2-minute deferments

Prepared by

Internal Affairs Commission

Senate Bill #98

ASUCD Senate Agenda Schedule May 18, 2017Time Agenda Item6:10 Call to Order

6:10-6:20 APAC Report6:20-6:30 Bike Barn Report6:30-6:40 The Aggie Report6:40-6:50 GASC Commission Report6:50-7:00 IAC Commission Report7:00-7:10 AAC Commission Report7:10-7:20 Public Announcement7:20-7:30 Public Discussion7:30-9:00 PEACE Training9:00-9:10 CCE Unit Director Report9:10-9:20 BREAK9:20-9:30 Status of Legislation Previously Passed9:30-9:40 Introduction of New Legislation

9:40-10:00 Consideration of Old Legislation10:00-10:10 Ex-Officio Reports10:10-10:20 Elected Officer Reports

10:20-10:30 Approval of Past Meeting’s Minutes10:30 Adjournment

Senate Bill #98

Authored by: GILLCo-Authored by: Chang, Savage, JamaludinIntroduced by: Chiang

Referred to: Business and Finance Commission

Recommended by: Business and Finance Commission Do Pass as Amended, 8-0-0, on May 16, 2017. Yes: Ascha, Bindra, Chiu, Hantamiya, Mesak, Mirov, Sehgal, Tran.

An ASUCD Senate Bill to allocate for ASUCD Outreach Materials by the Department of Outreach and Recruitment. BACKGROUND: For as long as anyone can remember, ASUCD has been outreaching to students. However, compared to other departments and units, our Outreach component for ASUCD has been without much marketing materials. In the past, we have gotten pens and pamphlets, but many units have a lot more promotional materials.

The Department of Outreach and Recruitment will contribute the rest of their leftover funds, $700.00, towards these purchases. As such, the DOR requests funds from Senate Reserve to cover the balance of $659.00. Section 1. The ASUCD Senate hereby allocates $659 from Senate Reserves to the Department of Outreach and Recruitment. Spending Breakdown: Item Quantity Total Price

Bic Clic Stic Pen (4imprint) 500 $190

Gilden 100% Cotton T-Shirts (CustomInk)

100 $600

Pop Up Tent (Instant Promotion USA) and Table

1 $569

Presented to the Senate Floor on May 11, 2017.

Senate Bill #98

Cloth

Total $1359

Money from DOR -$700

Money from Senate Reserves $659

Section 2. All unused monies shall be returned to Senate Reserves.

Finance: Yes Appropriation: $659 Vote: 2/3


Senate Bill #98

Authored by: CHIANGIntroduced by: Chiang

Referred to: Internal Affairs Commission

Recommended by: Internal Affairs Commission Do Pass as Amended, 9-0-0, on May 15, 2017. Yes: Flores, Gaither, Gardiner, Kaplan, Liu, Marwha, Nibbelin, Patel, Waksman.

An ASUCD Senate Bill to establish the UC Davis Mental Health Initiative Committee (UCDMHI).

BACKGROUND: In May 2016, a group of student mental health advocates founded the UC Davis Mental Health Conference. This catalyzed a series of events that would eventually result in the creation of the UC Davis Mental Health Initiative, an initiative jointly funded by Student Affairs, ASUCD, and Student Health and Counseling Services. Senator Chiang ran on the platform of institutionalizing the UC Davis Mental Health Conference during the Winter 2017 elections. While the Conference secured partial annual funding, the management of these funds through an on-campus account was an undertaking far too large for a group of students whose primary concern should be the contents and logistics of the conference and awareness month. In Senator Chiang’s term as an ASUCD Senator, Student Services Office has been immensely helpful with the UC Davis Mental Health Initiative; by making the UC Davis Mental Health Initiative a committee, the Association gives the leaders of this entirely student-run initiative the financial and logistical support they need to optimize their resources.

Section 1. The ASUCD Senate hereby enacts Section 205N of the ASUCD Bylaws as follows:205 N. UC Davis Mental Health Initiative Committee

1. The purpose of the UC Davis Mental Health Initiative Committee, hereinafter referred to as UCDMHI, is to organize the annual UC Davis Mental Health Conference in February and UC Davis Mental Health Awareness Month in May.

2. The Chairperson of the UC Davis Mental Health Initiative shall serve as the Director of the UC Davis Mental Health Conference and UC Davis Mental Health Awareness Month.

3. All confirmed members of the committee shall serve as board members of the conference and awareness month.

4. One (1) ASUCD Senator shall serve as an ex-officio member of the Committee. 5. All UCDMHI meetings will be open to the public and will take place on a regular basis at the

discretion of the UCDMHI Chairperson.

Finance: No Appropriation: None Vote: MajorityPresented to the Senate Floor on May 11, 2017.

Senate Bill #98

Authored by: JAMALUDINIntroduced by: Suryawanshi



An ASUCD Senate Bill to change the name and time of the Winter Training Seminar in the ASUCD Bylaws.

BACKGROUND: Historically, the Executive Office that will be crafting the budget will term in at the end of the Winter Quarter, as such, it would be prudent for them and not the outgoing Executive Office, to craft and facilitate the Budgetary Training Seminar in Spring Quarter rather than Winter Quarter.

Section 1. The ASUCD Senate hereby amends Section 808 B (2) of the ASUCD Bylaws as follows:

(2) Budgetary Training Seminar: The Budgetary Seminar will be held on campus on a Saturday in the middle of Spring Quarter, though a different date or location may be scheduled at the discretion of the ASUCD Controller. It will focus on Long-Range Plans, the budgeting process, and ASUCD policies and structure. A discussion of the upcoming budgetary process, problems and perceptions of ASUCD and any other relevant topics should be conducted. A management training session may also be given. Exercises to develop individual management skills and team building should be included.

Finance: No Appropriation: None Vote: Majority


Senate Bill #98

Authored by: JAMALUDINIntroduced by: Ruttkay



An ASUCD Senate Bill to clarify the termination date of the ASUCD Secretary of Outreach and Recruitment.

BACKGROUND: Currently, Section 504 A (1) contradicts Section 504 C of the ASUCD Bylaws, which has caused confusion in regards to the term of the Secretary of the Department of Outreach and Recruitment who is a cabinet member of the ASUCD Executive Office. According to Section 504 C of the ASUCD Bylaws states: The term for Cabinet Members of the ASUCD Executive Branch as defined in Section 211B shall terminate upon the confirmation of the incoming ASUCD Cabinet Member, which must be within four (4) academic weeks of the seating of the new regularly-elected ASUCD President. As such, it is prudent for the following change to be made.

Section 1. The ASUCD Senate hereby amends Section 504 of the ASUCD Bylaws as follows:

A. All ASUCD Non-Advocacy Unit Directors and all Chairpersons of ASUCD Commissions and Committees shall have termination dates of June 30.

(1) The Secretary of Outreach and Recruitment shall have a termination of December 31.


Presented to Senate Floor on May 11, 2017.

Senate Bill #98

Authored by: O’NIELLCoauthored by: GardinerIntroduced by: Gofman

Referred to: Internal Affairs Commission, Business and Finance Commission


Recommended by: Business and Finance Commission Do Pass as Amended, 9-0-0, on May 16, 2017. Yes: Ascha, Bindra, Chiu, Hantamiya, Marinas, Mesak, Mirov, Sehgal, Tran.

An ASUCD Senate Bill to implement a newly revised Long-Range Plan for Entertainment Council.

Section 1. The ASUCD Senate hereby adopts the following Long-Range Plan for Entertainment Council.

ASUCD LONG-RANGE PLANEntertainment Council

I. Purpose and History

In 1979, the Associated Students of the University of California, Davis, established Entertainment Council (EC) with the purpose of providing concerts, films, and other entertainment for students. Student entertainment programming began in 1955 when the Memorial Union Student Council put on plays, concerts, films, and other events for students. It was funded by the Memorial Union until the Memorial Union Student Council was replaced in 1970 by the ASUCD Entertainment Board to provide for greater autonomy in the production of entertainment events for students.With the increase in the Entertainment Board’s budget, which was around $300,000.00, and the increase in the number of events held, the Entertainment Board divided into two distinct operations: films and concerts/special events. During this time, the Coffee House began to produce small-scale entertainment events and in order to more effectively showcase entertainment, the functions of the Entertainment Board and Coffee House concerts were combined in 1979. In the 1990’s, the EC merged with Campus Cinema, which had functioned like a theater. Campus Cinema’s profits greatly decreased when the switch from VCR to online

Senate Bill #98

movies made films more accessible.Since then, the cinema budget has been cut and EC is now unable to sponsor movie screenings. EC was combined with Student Forums in 2000 to increase efficiency and to provide better service. The purpose of EC is to provide entertainment for students and offer balanced, multi-ethnic entertainment throughout the year by utilizing available campus facilities.

II. PersonnelA. Director: The Director is responsible for planning concerts, attending meetings with administration, contacting artists/promoters, and doing administrative work including hiring staff and overseeing unit collaborations. On the day of the concerts, the Director ensures that the band arrives on time, prepares the band’s check, and takes care of any last minute preparation.

B. Assistant Director: The responsibilities of the Assistant Director are similar to those of the Director. They plan smaller events like Open Mic Nights and MU Patio Shows. They also hold volunteer meetings, assign jobs to volunteers, and oversee talent outreach for small shows/video recording.

C. Executive Intern: The executive intern assists both Director and Assistant Director with the minutiae of event planning and the unit’s organization.

D. Promotions Director: The Promotions Director designs and posts fliers and posters. This position is primarily responsible for publicizing all events and finding new ways to promote them in Davis and online. Digital media responsibilities include updating all information for Entertainment Council events to the website, Facebook page, Instagram account, and Twitter account. They organize ticket giveaways with outside promoters in exchange for promotional duties. The Promotions Director is also in charge of creating merchandise and staff apparel.’ E. Assistant Promotions Director: The Assistant Promotions Director takes on some of the responsibilities from the Promotions Director and disperses duties to the coordinators.

F. Promotions Coordinator: Promotions Coordinators assist the [Assistant] Promotions Directors in the overall promotion of EC events, ticket giveaways, and merchandise sales.

G. Photographer: The Photographer receives a press pass for all EC events in order to document each concert/show and provide photos for promotional purposes. They are also responsible for staff and merchandise photos.

H. Photography Intern: The Photography Intern assists the EC Photographer with capturing all EC events.

I. Videographer: The Videographer is responsible for filming EC Sessions and curating promotional videos for Lawntopia, Open Mic Nights, and all other EC operations.

J. Productions Director: The Productions Director is responsible for pre-production aspects of Entertainment Council events, maintains and books the needs for upcoming concerts, and determines if the sound, lights, and staging needs of the event can be met in-house or must be outsourced. The Production Coordinator should possess a working knowledge of the technical aspects of show production.

K. Assistant Production Director: The Assistant Prod. Director assists the Prod. Director in managing technical and hospitality pre-production, and provides extra support in their technical areas of expertise. They are also responsible for teaching coordinators how to handle equipment and set up sound production. Division of labor between the two is determined by their particular areas of knowledge.

Senate Bill #98

L. Productions Coordinator: Productions coordinators are essentially the stagehands for EC student-run events.

M. Volunteer: Volunteers are responsible for staffing events, publicizing the unit on campus, and web-based promotion.

Organization Chart:

Future Plans:1. Find and recruit more workers with experience in event planning.2. Continue updating each Director’s Manual annually to improve position transitions.3. Build and retain a larger volunteer base.

III. Operations

The EC mostly puts on small to mid-sized concerts, Open Mic Nights, and the occasional movie screening; while also sponsoring larger shows set up through promoters. EC only operates during the academic school year, during which it hosts numerous annual events including quarterly shows and Lawntopia. In winter 2017, EC started a new project called EC Sessions, a series of videos featuring student performers in a format similar to NPR’s “Tiny Desk.” Lastly in addition to working with outside promoters to host concerts, EC facilitates ticket giveaways in exchange for promotional duties.

Future Plans:1. Curate more shows and events with local talent and more prominent artists.2. Work with UC Davis Athletics to use the other Athletic Fields as a venue for more EC events.3. Develop EC Sessions to be a more regular release.4. Find more ways to create a platform for student performers to share their talents.5. Develop a closer relationship with UC Davis Athletics and renew our ICA Ticketing MOU.

IV. FinanceEC has a total projected annual income of $16,700 and total projected expenses of $26,948. Accordingly, the unit receives a subsidy of $10,248.In Spring Quarter of 2011, SB#77 was passed to authorize the creation of the ASUCD Entertainment Council Large Show Fund Reserve. The Reserve is intended to be a funding source for large-scale concerts, but has not been touched since its creation. EC hopes to unfreeze some of the Reserve in order to put on more attractive concerts, an endeavor made difficult due to recent budget cuts.

Senate Bill #98

A. Income:

Line-item Description Allocated

Midsize Events - $7,000.00Sound Equip. Rental - $1,100.00Merchandise Sales - $600.00Sponsorships - $3000.00Total $11,700.00

B. Expense

Line-item Description Allocated

Common Goods Assessment Miscellaneous things. $187.00Equipment purchase

Not necessary as an annual line-item. If needed, can write senate bill for specific approval. $ -

Repair & Maintenance

Should also be handled through a senate bill if needed, for small repairs services rendered can be used. $ -

Publicity

Publicity to increase student outreach and promote events. Includes poster printing costs, branded merchandise such as stickers, TV/radio/internet ads. $1,160.00

Staff Development & Training Staff Retreat and event shadowing/experience. $50.00

Quad Shows Eliminated due to budget cuts. $ -Mid-size & Miscellaneous Shows

Includes artist compensation, stage rental, and in-house requests. $16,040.00

Sound Equipment Maintenance

Not necessary as an annual line-item. If needed, can write senate bill for specific approval. $ -

Admin Recharge Fixed Charged. $1,747.00Creative Media Recharge

Ability to use Creative Media for promotions operations. $200.00

Total $19,384.00

C. Personnel

Position Description Allocated

Director - $2,457.00

Senate Bill #98

Assistant Director - $1,922.00Promotion Director - $1,544.00Productions Coordinator - $1,544.00Total $7467.00

Future Plans:1. Look into the possibility of selling concessions at events.2. Develop a public reservation calendar where reliable organizations, such as registered student organizations, can rent equipment.3. Generate more revenue from equipment rentals, sponsorships, and merchandise sales.4. Conduct data collection and develop concert financial models to facilitate precise and reliable prediction for concerts.5. Conduct post‐concert financial evaluations to ensure financial transactions are completed and ensure accuracy of account balances.

V. Environmental SustainabilityEC either recycles its unused fliers and posters or reuses them as scrap paper in the office. Future Plans:1. Print on 30% post-consumer paper.2. Collaborate with the Environmental Policy and Planning Commission (EPPC) and the Campus Center for the Environment (CCE) to make EC’s events zero waste.3. Use compostables for possible concessions.4. Dispose of materials properly; ensuring all paper, plastic, and electronic waste is recycled.

VI. External RelationsA. Student Groups: EC helps student groups with event production.B. Local Businesses: EC will continue to reach out to more local businesses for sponsorships on events and concerts.C. Outside Promoters: EC works with outside promoters to bring popular acts to campus in exchange for promotion and our student platform. Future Plans:1. Work with environmental groups, such as CCE, CALPIRG, and EPPC to put on an environmental justice or sustainability themed event.2. Increase outreach to student groups on campus by helping and advising them with their entertainment events, possibly through Outreach Assembly.3. Work with Student Housing to coordinate entertainment events in the dormitories.4. Rekindle ties with external campus contacts like MU, External Affairs Commission, Mondavi Center, Downtown Business Association.

VII. Internal RelationsA. KDVS: EC hopes to take advantage of the close vicinity to KDVS by collaborating on more shows together. In the past; KDVS and EC have done events together, collaborated on bands, and shared equipment.B. The California Aggie: EC provides interviews of talent from shows to The California Aggie for printing. In the future, EC hopes to promote such shows in The California Aggie.

C. Aggie Studio: Similar to The California Aggie, EC also provides interviews from shows to AggieTV. EC also hopes to promote events using Aggie Studio.

D. Whole Earth Festival: WEF is EC’s biggest production event of the year, providing sound equipment on the Cedar Stage for all three days. EC hopes to more extensively train the productions team to efficiently run this event.

Senate Bill #98

E. Units: EC helps out Senators’ programs and units by donating or renting out equipment at discounted rates. In addition to this, we are excited about other collaborative projects that could come from working with other ASUCD units.

F. Board of Unit Directors: Board of Unit Directing Students was recently formed in 2016 in order for all Unit Directors to share their experiences on running a successful unit. EC hopes to take advantage of collaborative thinking, sharing event planning services, and exploring new revenue-generating activities.

Future Plans:1. Increase relations with other media outlets like KDVS, The California Aggie, and Aggie Studio.2. Improve Whole Earth Festival sound production.3. Collaborate with more units on larger events through BUDS.

VIII. Two Year PlansA. Personnel: In the 2016-2017 school year, EC created the new positions Photographer, Photography Intern, and Videographer. These positions will greatly improve the promotions department by more artistically capturing performances. The new positions also give opportunities for students to develop their photography skills and gain experience in working at large-scale events. EC hopes to release higher quality photos and promotional videos of both attendees and performers to the likes of mainstream events (for example, Coachella and EDC Las Vegas). Better media representation attracts larger student crowds and in return will generate more revenue.

B. Financial: EC is seeking long-term re-evaluation of the Large Show Fund Reserve within the Association. The Reserve allows the potential to host a mainstream artist without the source or contact-assistance of a promoter. Currently; the ASUCD Controller, the ASUCD President, and the ASUCD Business and Finance Chairperson are in charge of approving all proposals for usage of the Large Show Fund. As of May 2017 , the Large Show Fund has yet to be used for a large show concert. This is mostly due to logistical difficulties of communicating and negotiating with the management of mainstream artists, the fact that $100,000 is not sufficient to pay for the up-front costs of hosting a mainstream artist, as well as the space-constraints of campus venues like ARC Ballroom and the Pavilion. In the 2017-2018 school year, the EC Director will continue to produce proposals for usage of Large Show Fund, while simultaneously discussing the long-term viability of this fund with the ASUCD Controller, the ASUCD President, and the Business and Finance Commission Chairperson.

C. Operations: EC has had many successful partnerships with promoters. Due to the diminishing amount of allocated funds, EC hopes to invest more energy into collaborating with promoters and other event-planning units to curate more on-campus shows. EC would also like to put on more student-run shows to grant the team more experience in planning and executing a concert themselves. By revamping media presence, improving event production capabilities, and strengthening the relationship with outside promoters; EC will be able to more successfully generate revenue in the coming years. Lastly, the unit seeks to take advantage of our platform to help student performers develop and share their own projects.


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