Consulting Solutions

from cdms

Management Advisory Services

In this Presentation…(You may please click on the links below or continue viewing in sequence)

• Financial Management• Business Process Management• Risk Management• HR Related Processes• Why us?• Contact us

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Financial Management

Financial Management

• Our offerings– Process / Workflow related– Accounting Systems and Audit related– Fund raising related

Financial Management – Process / Workflow Related

Our Offerings• New process definition,

documentation, implementation

• Gap analysis – existing process documents and practice

• Existing process streamlining

Examples of Processes

• Accounting of transactions• Cash and cheque receipt

process• Payment process• Process for cash withdrawal

from banks• Process for safe custody of

cheques• Recording of fixed assets• Bank reconciliation

Financial Management – Process / Workflow Related

AimTo help the organisation to achieve its accounting and financial goals by defining well laid out processes

Approach• Study various operations in the finance and accounting function• Check for internal controls• Interact with personnel in the function to identify the various steps involved in the

different operations• Come up, if required, with a suggested sequence of steps for each of the operations• Validate the same with the concerned personnel• Support the personnel in experimenting with the processes arrived at• Review the processes for their suitability• Formalise the processes and implement them

Benefits to the Organisation• Well laid down processes help in

• streamlining operations• optimising costs, effort and time• achieving business goals through optimum processes

Financial Management – Accounting Systems and Audit

Our Offerings• Review and streamlining of

– Accounting Systems– Internal Controls– Internal Audits

• Finalisation of accounts• Support during audit of

accounts

Examples

• Standardising account heads

• Improving timelines for accounting

• Improving record keeping• Improving reporting cycles• Improving audit trails

Financial Management – Accounting Systems and Audit

AimTo help the organisation to achieve its accounting and financial goals by defining well structured acounting systems with sound internal controls

Approach• Study the nature of organisation to define appropriate accounting systems• Study various operations in the finance and accounting function• Interact with personnel in the function to understand the current systems and processes• Come up, if required, with changes / improvements to the systems and processes• Validate the same with the concerned personnel• Support the personnel in experimenting with the processes arrived at• Review the processes for their suitability• Formalise the processes and implement them

Benefits to the Organisation• Well laid down accounting systems and processes help in

• Better internal controls• Timely and quick financial reporting and MIS• Timely decisionmaking

Financial Management – Fund Raising Related

Our Offerings• Business Plan Preparation• Background work for raising

of capital• Debt restructuring

Examples

• Preparation of Business Plans for raising of funds

• Preliminary documentation for raising of funds

• Replacing high cost funds with lost cost funds

Financial Management – Fund Raising Related

AimTo help the organisation to achieve its financial goals through better planning and optimising cost of funds

Approach• Understanding the current operations of the business and financial goals• Identifying key areas that require continuous monitoring and focus of top management• Lay down a robust process for preparing business plans and monitoring with appropriate

checks and controls• Support in preparing business plans• Identify scope for raising / replacing capital with fresh equity / debt• Streamline existing reocords and documens to facilitiate raising of funds

Benefits to the Organisation• Well laid down business plans and background documents help in

• Proper dissemination of information to prospective lenders and investors• Effective monitoring of operations• Raising of funds back

Business Process Management

Business Process Management

Our Offerings• New Process

Implementation• Existing Process

Documentation• Existing Process

Improvement• Automation of Processes

Examples of Business Processes

• Process for purchase of materials

• Process for capital expenditure• Disbursement of salaries• Recruitment of personnel• Performance appraisal• Approving credit limits for

borrowers (banking operations)• Preventive maintenance• Submission of returns to

authorities

New Process Implementation

AimTo help the organisation to achieve its business goals by defining well laid out processes

Approach• Study various operations in the organisation• Interact with personnel in the organisation to identify the various steps

involved in the different operations• Come up with a suggested sequence of steps for each of the operations• Validate the same with the personnel• Support the personnel in experimenting with the processes arrived at• Review the processes for their suitability• Formalise the processes and implement them

Benefits to the Organisation• Well laid down processes help in

• streamlining operations• optimising costs, effort and time• achieving business goals through optimum processes

Process DocumentationAim

To document all existing processesto help in strict adherence to processesto enable new users to learn, understand and adapt to processes quicklyto strengthen process driven culture

Approach• Study existing processes• Conduct one-to-one interviews with users regarding the processes and

adherence to processes• Document the desired steps in the processes

Benefits to the Organisation• Well documented processes help in

• better adherence to processes• lesser deviations from processes• new users adapting to processes faster• providing a base for further improvements

Process ImprovementAim

To correct mis-alignment, if any, with business goalsTo enable identifying non-value adding steps, if any, and to enable lean processesTo enable cost and time reduction, as a continuing initiative

Approach• Review existing processes• Suggest improvements• Support in implementing improvement initiatives• Review post-implementation improvements• Take corrective steps

Benefits to the Organisation• Streamlining of processes to achieve business goals• Optimising cost and time in achieving business goals

AimTo reduce process timeTo release manpower for more productive workTo reduce costTo ensure improved solutions to address business needs

Automation of Processes

Approach• Identify processes that are amenable for automation• Identify appropriate automation solutions• Support in implementing automation of processes• Test the automated processes for their effective functioning• Suggest corrective steps as may be required

Benefits to the Organisation• Automation saves time, effort and cost• It releases manpower from the routing of mundane operations for more

productive work• It improves the productivity of personnel• It improves efficiency of operations• It provides better control over deviations from defined processes back

Risk Management

Risk Management

Our Offerings• Operational Risk

Management

• Legal Risk Management

Examples of Risks• Steps in processes being

bypassed by operating personnel

• Absence of back-up plans in case of failure of critical processes

• Third party liabilities• Litigation caused due to

improperly worded clauses in agreements

AimTo identify operational risks arising from people and processes and to take measures to minimise / mitigate the risks

Operational Risk Management

Approach• Identify processes that have the potential for people and/or process defaults

• Suggest measures to mitigate or minimise the potential risk

Benefits to the OrganisationIdentification of potential risks before actual occurrence of the risks will help in avoiding risk of reputation loss, possible loss of customers, damages to resources of the organisation and reducing costs of possible litigation or other remedial measures

AimTo identify potential exposure to legal liabilities and to to take measures to mitigate the risk

Legal Risk Management

Approach• Review of all legal contracts and all working arrangements with

customers, suppliers of goods and services and other third parties with whom the organisation has dealings for areas that have the potential to become contentious issues leading to avoidable litigation or other liabilities

• Suggest corrective measures to mitigate or minimise the potential risk

Benefits to the OrganisationIdentification of potential risks before actual occurrence of the risks will help in avoiding risk of reputation loss, possible litigation with stakeholders and consequent costs

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HR Related Processes

HR Related Processes

Our Offerings• Framing HR policies

• Designing Performance Appraisal Systems

• Conducting Climate Surveys

Examples of HR Processes• Processes involved in framing and

implementing policies such as Policy on office etiquette, Policy on career growth options

• Pre-appraisal briefing for appraisers

• Briefing personnel on purpose of and expected outcome from climate surveys

AimTo draft and formalise robust but flexible HR policies in line with the vision, mission and culture of the organisation

Framing HR Policies

Approach• Discussions with the top management to understand the vision, mission and

culture of the organisation• Discussions with the HR Head to understand core policies of the organisation

to be incorporated in the HR policies• Drafting the HR policies• Reviewing of HR policies by HR Head and by top management• Making necessary modification to polices depending on feedback

Benefits to the Organisation• Well articulated and fair HR policies promote transparency and raises the

prestige of the organisation in the eyes of its employees• Well articulated HR policies are useful as a robust framework that can be

relied upon

AimTo draft and formalise robust Performance Appraisal System in line with the vision, mission and culture of the organisation

Designing Performance Appraisal Systems

Approach• Discussions with the top management to understand the vision, mission and

culture of the organisation• Discussions with the HR Head to understand core policies of appraisal to be

incorporated in the performance appraisal system• Drafting the framework for the system• Reviewing the framework with HR Head and with top management• Making necessary modification to framework depending on feedback

Benefits to the Organisation• Well articulated and fair appraisal system promotes transparency and enable

fair appraisals• Well articulated appraisal systems are useful as a robust framework that can

be relied upon

AimTo conduct climate surveys among the employees of the organisation with a view to assess scope and need for improvements in HR related matters

Conducting Climate Surveys

Approach• Discussions with the top management and HR Head to identify the areas to be

surveyed and the employees to be included in the survey• Drafting the questionnaire for the survey in consultation with the HR Head• Administering the questionnaire on the target audience• Analysing the responses to the questionnaire and submission of report on the

findings

Benefits to the Organisation• Climate surveys help the organisation in identifying scope for improvement to

enable the employees to perform better• These surveys also help in identifying potential risks that may become

contentious issues at a later date between the management and employees• back

Why Us?

Why Us?

• All our consultants have a minimum of 20 years experience in their respective fields– Each has headed their respective functions in their

organisations• All our consultants are professionally qualified• Our consultants bring a cross-functional approach

to a consulting assignment, where applicable• Most of our consultants also teach at leading

management institutes

Profile of Principal Consultant

• R. Ravi Sankar– He is our principal consultant and takes care of

• Financial Consulting• Business Process Consulting• Risk Management Consulting

– He is a qualified Company Secretary and a Cost Accountant with a M.S. Degree in Management Systems

– He has over 30 years experience• 22 years in manufacturing and financial service industries in different

functions at senior levels• Over 11 years experience in training and consulting field

– He teaches at management institutes like IIM – K, Great Lakes Institute of Management and others

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Contact Details

Please Contact

R. Ravi Sankarcdms

Management Advisory Services

G1, Subha Sree, 60, 7th Avenue, Ashok Nagar, Chennai 600 083

Mobile 98402 92866 Landline 2489 8691Email : rrs@mgrlskills.org

Website : www.mgrlskills.orgback