COVID-19 Site Specific Safe Operating Procedure (England & NI Projects)

(Site Photo)

Project Name: Contract Number:

Project/Site Manager: Site Address:

Operations/Contract Manager:

Postcode:

Revision ScheduleRevision

NoDate Comments Author

Contents1.0 Introduction 2.0 Travelling to Site 3.0 Site Access/Egress 4.0 Hand Washing & Toilet Facilities5.0 Canteen, Eating & Smoking Arrangements6.0 Changing Facilities and Drying Rooms 7.0 Cleaning8.0 Procedure if Someone Falls ill 9.0 Self-Isolation 10.0 Avoid Close Working11.0 Risk Assessments12.0 Site Meetings / Daily Briefings / Point of Work Risk Assessments / Toolbox Talks 13.0 Delivery Management14.0 Additional Site Arrangements15.0 Site Layout Plan (Showing Segregation)

1.0 Introduction

This Site Specific Safe Operating Procedure (SOP) is an addendum to the SHEQ Project Plan and has

been produced to detail THE COMPANY NAME management arrangements to ensure the health, safety and wellbeing of our workforce, minimise the risk of spreading coronavirus and ensure a minimum standard across all projects during the coronavirus outbreak.

This SOP has been developed based on the Government’s current recommendations considering social distancing and the Construction Leadership Council guidelines.

The health and safety requirements of all construction activities must not be compromised. If an activity cannot be undertaken safely due to a lack of suitably qualified personnel being available or social distancing being implemented, it should not take place.

This document is to be shared with our employees, supply chain partners and visitors prior to them attending site, as it has been developed to protect them, their colleagues and their families.

Project Managers and Supervisors should remind the workforce at every opportunity of these Site Operating Procedures.

2.0 Travelling to Site

When travelling to your workplace you will need to observe the social distancing guidance whilst you are travelling, as far as is practical. Social distancing means staying 2 metres (6ft) apart from other people.

Wherever possible all persons attending site should travel alone using their own transport, if there is no option but to share a vehicle with people who are not part of the same household:-

Journeys should be shared with the same individuals and with the minimum number of people at any one time

Ensure good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission, and;

The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces

For those travelling by car/van/motorbike parking is available at [insert text]

If travelling by bicycle secure storage is available at [insert text]

If public transport is the only means to travel to site, consideration should be given to:- Changing and staggering working hours to reduce congestion on the network. In central London, avoid (if possible) using the tube during peak times (05:45 ‐ 7:30 and 16:00 ‐

17:30).

3.0 Site Access/Egress

Additional hand cleaning facilities / sanitiser at the entrance and exit, all persons arriving and leaving site must exercise good hygiene and use this facility.

The following additional measures have been introduced on site:- Non-essential visitors will not be permitted onsite; Start times have been staggered to reduce congestion and contact at

all times; Social distances markers have been placed outside the site to ensure

2m distances between those entering the site; A one-way site entrance and exit system has been implemented to

ensure social distancing; Site access points will be monitored to ensure social distancing is being

adhered to; Biometric fingerprint readers have been suspended, all operatives must sign in and out via

security. Site inductions have been reduced to a maximum of [insert text]. All inductions must be pre-

booked with COMPANY NAME Project Management Team by 4pm on the previous day. One-way pedestrian routes have been implemented on site and must be adhered to at all times. Stairs should be used in preference to lifts or hoists; Where lifts or hoists must be used, the capacity has been reduced to a

maximum of [insert text] people (including the operator) to avoid congestion and contact;

4.0 Hand Washing & Toilet Facilities

Hand washing facilities are provided within the site welfare facilities. All personnel must wash their hands before entering or leaving site.

Soap and fresh water is readily available and kept topped up at all times; Hand sanitiser is provided where required; Sufficient bins for hand towels have been provided, with regular removal

and disposal of rubbish. Additional hand washing/sanitising stations have been placed at:-

o [insert text]o [insert text] o [insert text]o [insert text]

The following control measures have been implemented in the toilet and hand washing areas;

Restrictions on the number of people using toilet facilities at any one time, to ensure social distancing maintained;

All personnel must wash hands before and after using the facilities; Social distances markers have been placed outside the toilets to

ensure 2m distances between those queuing; Some basins and urinals have been taken out of use to enforce 2m

rule A one-way system along the corridors will be employed to allow for

control of numbers entering toilets and to stop staff crossing in narrow passages.

Enhanced cleaning regimes for toilet facilities, particularly door handles, locks, sinks and the toilet flush;

Chemical toilets (Portaloos) are not permitted on site. A Welfare Attendant has been appointed to deal with any queries and ensure these measures are

adhered to.

5.0 Canteen, Eating & Smoking Arrangements

The following control measures have been implemented in the canteen & smoking areas;

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have entered the site and not use local shops; The consumption of food is limited to the canteen only, this will reduce food waste bins and

contamination; Break times are staggered to reduce congestion and contact at all times; Hand washing/sanitising is available at the entrance to the canteen and should be used by

workers when entering and leaving the area; The workforce is encouraged to bring pre-prepared meals and refillable drinking bottles from

home; Workers must sit two metres apart from each other whilst eating and avoid all contact; Only disposable crockery, eating utensils, cups etc. are to be used; Drinking water will be provided with enhanced cleaning measures of the tap mechanism

introduced; All rubbish is to be put straight in the bin and not left for someone else to clear up; All areas used for eating must be thoroughly cleaned at the

end of each break and shift, including chairs & tables etc.; Surfaces that are touched regularly e.g. kettles, refrigerators,

microwaves will be frequently clean. The Smoking & Vaping Areas have been marked to ensure

social distancing, please ensure no more than [insert text] are in these areas at one time.

All smoking waste must be placed in the bins provided, littering is not permitted;

A canteen rota has been introduced to ensure a maximum of [insert text] people in this facility at one time.

6.0 Changing Facilities & Drying Rooms

The following measures have been implemented in the Drying Rooms & changing areas;

Staggered start and finish times introduced to reduce congestion and contact at all times; Hand cleaning facilities or hand sanitiser is to be used prior to entering the Drying Rooms &

changing areas and should be used by workers when and leaving the area; Enhanced cleaning of all facilities introduced throughout the day and at the end of each day; Based on the size of this area the maximum number of people permitted at any one time is

[insert text], to maintain a distance of two metres; Additional rubbish bins have provided, with regular removal and disposal of rubbish.

7.0 Cleaning

The enhanced cleaning procedures will be maintained across the site, particularly in communal areas and at touch points will be cleaned daily including;

Taps and washing facilities Toilet flush and seats Door handles and push plates Hand rails on staircases and corridors Lift and hoist controls Machinery and equipment controls (excluding plant) Food preparation and eating surfaces Key boards, photocopiers and other office equipment Rubbish collection and storage points should be increased and emptied regularly throughout and

at the end of each day;

Subcontractors are required to put arrangements in place to regularly clean the inside of vehicle cabs and between use by different operators.

8.0 Procedure if Someone Falls Ill

If a worker develops a high temperature or a persistent cough while at work, they will be required to:

Notify their Supervisor; Return home immediately; Avoid touching anything; Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze

into the crook of their elbow; If they need clinical advice, they should go online to NHS 111 or call 111 if they don’t have

internet access. In an emergency, call 999 if they are seriously ill or injured or their life is at risk. Do not visit the GP, pharmacy, urgent care centre or a hospital.

They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

If a member of staff has helped someone who was taken unwell with a new, continuous cough or a high temperature, they do not need to go home unless they develop symptoms themselves. They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell with symptoms consistent with coronavirus infection.

9.0 Self-Isolation

Anyone who meets one of the following criteria must not attend site:-

Has a high temperature or a new persistent cough - follow the guidance on self-isolation; Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition or are

pregnant); Is living with someone in self-isolation; Is within 14 days of the day when the first member of their household showed symptoms of

Coronavirus; Anyone who is living with someone who is shielding from Coronavirus should stringently follow

guidance on social distancing and minimise contact outside the home.10.0 Avoid Close Working

Where possible everyone is to follow social distancing and stay 2 metres (6ft) apart from other people. Where it is not possible to follow the social distancing guidelines in full in relation to a particular activity, consideration should be given to whether that activity needs to continue and, if so, take all the mitigating actions possible to reduce the risk of transmission.

If working within 2 metres from another person, a THE COMPANY NAME Permit To Work is required, additionally operatives are required to wear; FFP3 face mask, disposable coveralls, goggles or full-face shield and surgical gloves (in addition to Cut level 5 gloves).

The above PPE is a minimum standard and should be enhanced were required following risk assessment. All operatives using this PPE must be trained in this use, have been face fit tested and have suitable arrangements in place for the safe disposable of this equipment.

Work should be planned to minimise contact between workers and avoid face-to-face contact. Where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible.

General Principles Non-essential physical work that requires close contact between workers should not be carried

out; Rearrange tasks to enable them to be done by one person, or by maintaining social distancing

measures (2 metres) Work requiring skin to skin contact must not be carried out; Consider alternative or additional mechanical aids to reduce worker interface; Minimise the frequency and time workers are within 2 metres of each other; Minimise the number of workers involved in these tasks; Operatives should also wash their hands frequently using soap and water for 20 seconds. Re-usable PPE should be thoroughly cleaned after use and not shared between workers; Single use PPE should be disposed of immediately after use; As much as possible, keep groups of workers working together in teams that are as small as

possible (cohorting).

11.0 Risk Assessments

All subcontractors are required to include in their risk assessments and method statements these procedures, their own company policies and procedures and the government and NHS guidance on Covid-19 controls.

Point of Work Risk Assessment are to be produced daily, they should include social distancing measures and the segregation between contractors occupying the same area of sites, briefings are to be carried as per Section 11.0.

During the completion of all activities onsite, social distancing measures were possible should be adhered to at all times. This includes physical construction activities and works, site meetings and the use of welfare facilities etc.

There will be situations where it is not possible or safe for workers to distance themselves from each other by2 metres, this must be fully demonstrated through risk assessment.12.0 Site Meetings / Daily Briefings / Toolbox Talks

Only absolutely necessary meeting participants should attend;

Meetings/briefings are to be held in open areas or outside where possible;

Attendees must remain two metres apart from each other; Rooms will be well ventilated / windows opened to allow

fresh air circulation and capacity reduced to ensure social distancing;

The onsite meeting rooms have reduced capacities, meeting room one is now limited to [insert text] people at any one time, meeting room two is limited to [insert text] people at any one time. ALL meetings are to be agreed and permitted by THE COMPANY NAME prior to the day of the proposed meeting.

13.0 Delivery Management

The following measures have been implemented for delivery management:-

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All deliveries must be pre-booked with THE COMPANY NAME Project Management team; Drivers should remain in their vehicles. If they are required to assist in unloading, they must

wash or clean their hands before unloading goods and materials; Proof of delivery notes or electronic pads should not be signed. Social distancing is to be exercised at all times during the delivery.

14.0 Additional Site Arrangements

All subcontractors have a duty of care them towards their employees. Each subcontractor should provide information, instruction, training, supervision and products to their employees such as hand sanitiser and personal protection equipment to ensure they carry out their work safely. The following are additional site specific arrangements:-

Inductions are now strictly by appointment and notification only. No inductees will be accepted unless an email is received from their employer requesting the induction, this is also to be accepted by THE COMPANY NAME prior to the proposed day of induction.

Any essential visits are also to be pre- booked and agreed with THE COMPANY NAME Project Manager.

Hand held radios used for traffic management and cranes operators are not to be shared and must be disinfected before and after each shift.

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15.0 Site Layout Plan (Showing Segregation)

[Insert site plans highlighting new segregated routes ensuring social distancing]

[Insert site plans highlighting new segregated routes ensuring social distancing]