PUBLIC2022-03-07

Configuration Guide for SAP Excise Tax Management

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Content

1 Business Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 Master Data and Tax Rates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

3 Configuration - Basic Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

4 Configuration - Warehouse. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

5 Configuration - Movement Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

6 Configuration - Stock Ledger Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

7 EMCS Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

8 System Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

9 Configuration - Extensibility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139.1 Extension Activation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

10 Configuration - Integration with SAP Cloud Transport Management. . . . . . . . . . . . . . . . . . . . . 1510.1 How to transport data in the Warehouses app. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

11 SAP Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

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Content

1 Business Configuration

The business configuration feature enables you make various settings to meet your specific requirements. It also allows you to adapt and improve your solution at any time as your needs change.

The available configurations are described in detail in the following chapters.

Configuration Guide for SAP Excise Tax ManagementBusiness Configuration PUBLIC 3

2 Master Data and Tax Rates

App Name Description

Tax Rates Tax rates for excise tax are defined here. At least one tax rate must be available for each tax type.

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Master Data and Tax Rates

3 Configuration - Basic Data

App Name Description

Tax Types Indicates the excise tax types or functions. Tax types involve the grouping of related products together, for example cigars and cigarettes. There are pre-defined tax types for excise tax, and their basic properties are maintained in this app. However, additional tax types can also be created as re­quired.

Procurement Type Schemas Procurement types are defined and summarized in the pro­curement type schema. The user assigns indicators to the procurement types when the tax types are defined.

Procurement Types Assignments Admissible excise tax procurement types are assigned to the procurement type schemas. You can only enter the procure­ment types that are assigned to the procurement type schema for the tax type at company code level in the excise tax material master.

Tax-Independent Material Groups Material groups for excise tax materials that are subject to tax type cross-assignment are defined here. The materials for the excise tax type can be summarized for customer-spe­cific evaluations because the information is stored in the ex­cise tax document.

The tax independent material groups are only relevant for excise tax, they do not affect any business process in SAP S/4HANA.

Tax-Dependent Material Groups Material groups for excise tax materials that are subject to tax type cross-assignment are defined here. The materials for the excise tax type can be summarized for customer-spe­cific evaluations because the information is stored in the ex­cise tax document.

The material groups are assigned to the tax types here.

Tax Period Profiles Period profiles are maintained here. The system allows you to maintain a weekly, monthly and a bi-weekly profile. With period profiles, the system creates a new period automati­cally once a new posting arrives for the specified period. The profile is assigned to a warehouse and during document se­lection, the system uses the assigned period profile to gener­ate the period ID for the excise tax documents that are cre­ated for the warehouse.

Configuration Guide for SAP Excise Tax ManagementConfiguration - Basic Data PUBLIC 5

App Name Description

Account Determination For every goods movement in a warehouse that requires a tax amount to be reserved, the system creates an account­ing document of the goods movement. The accounting de­tails used for posting of the accounting document are main­tained here.

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Configuration - Basic Data

4 Configuration - Warehouse

App Name Description

Warehouses All configurations for the tax warehouse are maintained here. The excise tax documents are assigned to the ware­house and company code on the basis of this configuration.

NotePeriod profiles must first be created in the Period Profile app. This is mandatory.

Address Types for Warehouses The necessary address details of an existing tax warehouse are maintained here. The addresses are used for printing purposes.

Settlement Unit Settlement units that are dependent on the tax type and the tax warehouse are maintained here. The settlement units can be different for each tax type and the official authorities in charge require different levels of accuracy in the tax calcu­lation values. This application provides the flexibility to con­figure these tax types.

Warehouse Assignments All storage locations for a warehouse are maintained here. Assignments of company codes to a storage location are also maintained here. The storage locations can belong to different plants. A storage location can, for example, have one tax warehouse for each tax type.

Special Partner Types This is an indicator for delivering excisable goods when the goods recipient doesn’t have a tax warehouse license num­ber but special allowances are made for the goods recipient for receiving tax suspended goods.

All the groupings regarding ShipTo and Vendors can be de­fined here. For example, deliveries to foreign embassies are shown separately and are subject to duty suspension. This can be achieved by assigning special partners.

Assigning a special partner to a tax type is also possible for ShipTo or Vendors.

Configuration Guide for SAP Excise Tax ManagementConfiguration - Warehouse PUBLIC 7

5 Configuration - Movement Control

App Name Description

Movement Categories for Tax Types Movement category indicates the grouping of similar move­ment types. Movement categories for the tax type are main­tained here. It defines the method used to analyze a docu­ment to identify its importance with respect to taxation. For example, ship-to-party is analyzed for customer deliveries, and the corresponding plant and storage location are ana­lyzed for stock transfers.

Movement categories are predefined and cannot be modi­fied. Customer-specific movement categories can only be found in the range between 900 - 999.

You must specify a stock ledger group for movement catego­ries found within the ranges 300 - 399 and 900 - 999. If a movement category is entered without a tax type, the move­ment category can be used in all tax types.

NoteFor individual movement types, ensure that there is an assignment of the movement type to a movement cate­gory.

Movement Categories for Movement Types All the configurations for movement type and movement in­dicator are defined here, and they are assigned to the move­ment category. The movement category is assigned for all tax types and tax warehouses. The movement category can also be independent of the tax types and tax warehouses. It is also possible to make additional entries that specify the tax type and/or tax warehouse.

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Configuration - Movement Control

6 Configuration - Stock Ledger Group

App Name Description

Stock Ledger Groups Stock ledger groups serve as a grouping for business proc­ess scenarios. Movements that are identical from a tax point of view are grouped together in stock ledger groups. Prede­fined stock ledger groups are available here. The user can also create their own stock ledger groups. Using stock ledger groups, individual tax operations can be blocked or released depending on the tax type and tax warehouse, such as the purchase of taxed goods from another country/region within the EU.

Stock ledger groups are also used to control the representa­tion of movements in the stock ledger. Since a detailed breakdown of the tax operations isn’t required, stock ledger groups can be combined.

Characteristics of Stock Ledger Groups All the properties of a stock ledger group for each tax ware­house are maintained here.

For example, you can record the movements entered in the official stock ledger, the extended stock ledger, and those that aren’t entered in any stock ledger. This is used for re­porting for internal as well as official purposes.

These records are displayed in the Stock Ledger Entry col­umn within the application.

Stock Ledger Group Replacement You can change the stock ledger groups and their assign­ments to the stock ledger division that are determined by document selection. This can, for example, be necessary if the main customs office responsible for a tax warehouse wants the movements to be assigned differently.

EU-Affiliated Non-EU-Countries There are European states that aren’t European Union mem­bers, yet are within the continent. To ensure reporting, these countries/regions are first assigned to an EU member coun­try/region. Configurations for these European states are maintained here. These are first assigned to an EU country/region. They’re then regarded as EU inland traffic countries/regions.

Configuration Guide for SAP Excise Tax ManagementConfiguration - Stock Ledger Group PUBLIC 9

App Name Description

Block Schemas for Stock Ledger Groups Block schemas used to block certain tax movements for ma­terials based on the excise procurement type are maintained here. For example, you can set the document selection to re­fuse the purchase receipts in the tax warehouse if the mate­rial is flagged as an own brand product in excise tax.

The block schemas are stored with the stock ledger groups. They’re independent of the tax type.

Block Schema Assignments Excise procurement types that are blocked by the block schema are defined here. Procurement types are always stored in reference to the accompanying procurement type schema.

Admissible Postings for Closed Periods Stock ledger groups that are used to post certain move­ments, after the close of a taxation period, such as German beer tax, are maintained here. Note that this activity is per­formed after consultation with custom offices.

Manage European Countries This app enables you to view and maintain the complete list of countries/regions that currently belong to the European Union.

There are EU member states that may in future withdraw from the European Union, for example, the United Kingdom is currently part of the European Union but will soon stop to be an EU member state. Additionally, system shows the sub­regions, which are part of United Kingdom but still are a part of European Union.

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Configuration - Stock Ledger Group

7 EMCS Data

The Excise Movement and Control System (EMCS) is a computerised system for monitoring the movement of excise goods under excise duty suspension in the European Union. Under EMCS, movement of excise goods is documented at every stage through an electronic Administrative Document (eAD).

App Name Description

Product Codes The Product Codes are defined as per the Custom Authori­ties. Once the Product Codes are defined they can be further maintained in the Edit Excise Tax Material Master Data and Edit Business Partner apps.

Configuration Guide for SAP Excise Tax ManagementEMCS Data PUBLIC 11

8 System Configuration

App Name Description

System Configuration After the initial setup, you can maintain the date of the initial selection of documents from the associated backend sys­tem.

NoteThe date of initial selection has to be the present or fu­ture date. For legal reasons, the data from any system cannot be processed for an earlier date.

RecommendationDo not reset the date after initial document selection as this would reprocess all the documents on next docu­ment selection. Any reset of the date would also delete previously generated reconciliation reports.

Error Messages An error message is created whenever there is information missing from the master data or configuration data. All the reasons for rejection are maintained here. These reasons are observed when the rejected document is created. You can decide whether a rejected document can be reset by docu­ment selection.

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System Configuration

9 Configuration - Extensibility

App Name Description

Extension Activation You can provide your own HTTP extension service to over­write the attributes of the excise tax documents. After set­ting up a destination with that extension service, you enter the Destination Name along with a unique Extension ID and the Extension Type to allow the SAP Excise Tax Management solution to call the service.

For more information, see Extension Activation [page 13].

9.1 Extension Activation

About Function Extensions

You can use them to enhance the attributes in excise tax documents by plugging extensions into SAP Excise Tax Management. If extensions are configured for a material document you are processing, the configured extension service is triggered and its output is used as the basis for overwriting the attributes in the excise tax document. This is only possible once you have developed an extension service in your landscape or programming environment with an HTTP endpoint.

● Function extension for the stock ledger determination - Attributes related to the stock ledger, such as the stock ledger group, division, sub division, and stock ledger can be replaced.

● Function extension for the tax calculation - The excise tax value can be replaced.● Function extension for the quantity calculations - Quantities, such as the settlement quantity, and content

cubic litres can be calculated and replaced according to user-specific requirements.

NoteIn the case of batch-managed materials, it is mandatory to calculate the settlement quantity in the Quantity Calculation extension on the basis of the dynamic batch characteristics maintained.

● Functional extension for stock synchronization - Legal reports can be extended to include customer-specific stock for materials such as Work in process.

NoteTo make any changes, you require the Configuration Expert role. For more information, see Assigning Role Collections to Users.

Input and output interface definitions are described in the reference documentation Purpose.

Configuration Guide for SAP Excise Tax ManagementConfiguration - Extensibility PUBLIC 13

Function Extension

This function extension is called during the standard document selection process to adjust the stock ledger attributes based on the configured extensions. Perform the following steps:

1. Create your own HTTP service.Create an extension service that complies with the interface structure defined in the reference documentation in the section Interface Definition for Extensions for Stock Ledger Determination

2. Set up the destination.To do this on SAP Business Technology Platform, see Create HTTP Destinations.

3. Configure the destination as a function extension in the SAP Excise Tax Management application.This can be done from the Extension Activation app. You can enter the Destination Name along with the Extension ID and the Extension Type to enable communication between systems.The following extension types are available:

Extension Type Additional Info/Action

Stock Ledger Determination The configured function extension should be further config-ured in the Replace Stock Ledger Groups app's Extension Point attribute.

Tax Calculation Once configured, only one extension of the type Tax Calculation is available and is called every time a tax value is calculated from any process.

Quantity Calculation Once configured, only one extension of the type Quantity Calculation is available and is called every time the settle­ment quantity and content cublic litres (volume) are calcu­lated from any process.

Stock Synchronization Once configured, only one extension of the type Stock Synchronization is available and is called while synchronizing and calculating the stock for legal reports.

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Configuration - Extensibility

10 Configuration - Integration with SAP Cloud Transport Management

The integration with SAP Cloud Transport Management allows you to use SAP Cloud Transport Management with the following apps to transport data:

● Warehouses: How to transport data in the Warehouses app [page 15]

NoteThe warehouse address details are not transported along with a warehouse. They must be maintained in the Address Types for Warehouses app.

10.1 How to transport data in the Warehouses app

You can use the Warehouses app to maintain the configurations for the tax warehouse. The excise tax documents are assigned to the warehouse and company code on the basis of this configuration.

Context

Procedure

1. Open the Warehouses app.2. Search for the warehouse in the Search text box or select values for the Tax Type, Warehouse ID, Company

Code, or Period Profile Type fields.3. Click Go.

The Warehouses table is populated with the warehouses matching the search criteria.4. (Optional) To create a warehouse or delete one or more warehouses, click Create or Delete.5. (Optional) To export details for one or more warehouses to a Microsoft Excel spreadsheet, click one of the

Export options.6. Check the checkboxes for the warehouses you want to copy or transport.

a. To create a copy of a warehouse for editing, select a warehouse, click Copy As, edit the details, and click Create.

Configuration Guide for SAP Excise Tax ManagementConfiguration - Integration with SAP Cloud Transport Management PUBLIC 15

b. To trigger a transport request for one or more warehouses, check the checkboxes next to the warehouses, click Transport, provide a description for the transport request, and then click Trigger.

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Configuration - Integration with SAP Cloud Transport Management

11 SAP Notes

Before you start to configure this business scenario, consult the following SAP Notes. Ensure that you have the up-to-date version of each SAP note, which you can find on SAP Service Marketplace at http://service.sap.com/notes .

SAP Notes

SAP Note Title Description

3133501 Enhancement to SAP Excise Tax Plant service to include Region code for plant.

This note must be implemented to syn­chronize region code data for plant fromSAP S/4HANA to SAP Excise Tax Management application during syn­chronization of master data.

3112954 Display all account document posting errors returned by SAP S/4HANA in SAP Excise Tax Management.

This note must be implemented to dis­play all the Account Document Posting error messages from SAP S/4HANA in Transfer Financial Postings app in SAP Excise Tax Management.

3113914 Removal of unused fields in Excise Tax Material Stock Service C_EXSTXMAT­STOCKBYKEYDATE_CDS

This note must be implemented to re­move the unused fields in Material stock service.

3082689 New Excise Tax OData service for Clos­ing Stock of Materials for a Key Date

This note must be implemented to cre­ate the OData service to replicate stock data from the SAP S/4HANA system to SAP Excise Tax Management applica­tion that is further is used in Inventory Reports. Therefore, this Note is a pre­requisite for the Inventory Reports.

3058747 Enhancement of Excise Tax Material Document Service to get Issuing Plant and Storage Location in case of Stock Transport Orders

This note must be implemented to get the issuing plant and storage location for a goods receipt material document in case of a stock transport order from SAP S/4HANA.

3036538 Corrections in Excise Tax Material Document Service to remove Sales Or­der Item Number in case of Purchase Order Scenarios

Installation of this Note is recom­mended in order to ensure that the sales order item number would be empty in SAP Excise Tax Management application in case of purchase scenar­ios.

3032661 Excise Tax Pricing Routine 281 This Note must be installed so that the pricing routine 281 calls tax calculation service from SAP Excise Tax Manage­ment at SAP Business Technology Plat­form and gives the excise tax value.

Configuration Guide for SAP Excise Tax ManagementSAP Notes PUBLIC 17

SAP Note Title Description

3030076 Application Logging in Excise Tax Pric­ing Routine 281

This Note must be implemented to log all the erroneous and successful syn­chronous Excise Tax Calculation service calls from SAP S/4HANA to the SAP Business Technology Platform applica­tion.

3027219 Enhancement of Excise Tax Material Document CDS view to get Sales Docu­ment Item Category in case of Returns and Language independent.

This Note must be installed for the service API_EXCISETAXMATDO­CITM_SRV to return sales document item category in case of returns sce­nario, and also, the sales order type re­turned is language independent.

3013197 New Excise Tax OData service for Unit Of Measure

This Note must be installed to enable live replication of unit of measure from SAP S/4HANA to SAP Excise Tax Man­agment application

3008481 New Excise Tax OData services for Commodity code

This Note must be installed to enable live replication of commodity codes from SAP S/4HANA to SAP Excise Tax Managment application

3006790 Enhancement of Excise Tax OData serv­ice API_EXCISETAXPLANT_SRV to get assigned company code

This Note must be installed to ensure that the assignment of plant to com­pany code is replicated from SAP S/4 HANA to SAP Excise Tax Management application.

2998909 INFO: Analysis for pending documents count in SAP Excise Tax Management application as 0 when there are new material documents

This is an Info Note. It provides instruc­tions for checking the missing authori­zation objects for the user maintained at the SAP BTP destination. The check­ing takes place when there are new ma­terial documents, but the number of pending documents in the SAP Excise Tax Management application is zero.

2997546 Corrections in Read Accounting Docu­ment for Excise Tax

This Note must be installed for correct­ing the function module EXCISE­TAX_ACCDOC_READ and for ensuring the posting of financial document from SAP Excise Tax Management applica­tion to SAP S/4HANA.

2990619 New Excise Tax OData services for Sales Order Type, Goods Movement Reason Code, Sales Document Item Category and Production Order

This Note must be installed to display the descriptions along with the code values for sales order type, sales order item category, production order type, and movement reason.

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SAP Notes

SAP Note Title Description

2987892 Excise Tax: Enhancements to Material Document OData Service API_Excise­TaxMatDocItm_SRV

This Note must be installed for the ad­dition of the fields SalesOrder­Type,SalesDocumentItemCategory,Pur­chaseOrderType,ProductionOrder­Type,GoodsMovementReasonCode to the OData service API_ExciseTaxMat­DocItm_SRV. This would be further consumed at SAP Excise Tax Manage­ment.

Configuration Guide for SAP Excise Tax ManagementSAP Notes PUBLIC 19

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Important Disclaimers and Legal Information

Configuration Guide for SAP Excise Tax ManagementImportant Disclaimers and Legal Information PUBLIC 21

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