conducting academic business fall 2018 at columbia
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ConductingAcademic Business
at ColumbiaFall 2018
Professor Andrew Delbanco with a student.Alan S. Orling/Office of Public Affairs
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Mission: Your Partner
● Actively supporting scholarship, teaching,and learning
● Foundation of academic life throughout student lifecycle
● A safe haven and “one-stop” for members of our Teaching Faculty
Operations & Environment
● Central administrative office
● 28 staff members
● Student Service Center at the Morningside campus
● “Back office” operations at Manhattanville
Office of the University Registrar
Professor Maya Tolstoy, Interim Executive Vice President for Arts and SciencesPhoto courtesy of ldeo.columbia.edu
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Morningside Campus: Student Service Center
205 Kent Hall, Mail Code 9202, 1140 Amsterdam Avenuessc.columbia.edu
● Apostille/Notary Process ● Academic Certifications ● Billing
● Diplomas ● Grading ● ID Cards
● Payment Plans ● Registration ● Transcripts
● Tuition and Fees
● Front-facing office for the University Registrar and Student Financial Services
● Assists Faculty, students, parents, and administrators with:
● Jennifer Love, Director
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615 West 131st Street(entrance on 132nd)6th Floor212-854-6638
Jerome L. Greene Science Center
Lenfest Centerfor the Arts
Business School
Studebaker
Manhattanville: Back Office Operations
Studebaker Building615 West 131st Street, 6th Floor, Mail Code: 8760(entrance at 622 West 132nd)
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615 West 131st Street(entrance on 132nd)6th Floor212-854-6638
Course Management
● The Registrar’s Office is currently engaged in a project to reimagine and redefine course management at Columbia. Production date is February 2019 for the Fall 2019 semester.
● The new Course Management system will allow Departments and Programs to comprehensively manage their Course Inventory through a fully integrated and seamless application that eliminates outdated mainframe protocol.
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● ssol.columbia.edu
● Multi-purpose tool for conducting Faculty and student business with the University
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Directory of Classes (DOC)● columbia.edu/cu/bulletin/uwb
● Stand-alone tool that students can access for course planning
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Vergil● vergil.registrar.columbia.edu
● Comprehensive tool for course planning, registration, and enrollment
● Namesake: the Roman poet who guides Dante through the nine circles of the Inferno and the nine rings of Mount Purgatory
● Used by the vast majority of students
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Courseworks● courseworks.columbia.edu
● Columbia’s Learning Management System
● Recently upgraded from a Sakai-based system to onepowered by Canvas
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NameCoach● The Registrar’s Office recently deployed an electronic name
pronunciation tool this fall semester called NameCoach. NameCoach is a simple application that permits students to self-pronounce their names, and Faculty will be able to listen to these pronunciations through their Canvas course rosters.
● Name pronunciation is especially significant for students who have specified the use of a Preferred Name. Coming this spring semester through the same NameCoach tool will be the ability for students to provide their preferred gender pronouns to their instructors.
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Submitting Courses
The Curricular Planning Statement (CPS)● Used to create course
listings in Directory of Classes and Vergil
● Submitted to Registrar’s Office by each department’s Director of Academic Administration and Finance (DAAF)
● Teaching Faculty are welcome to contact us directly
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● Grades submitted through Student Services Online (SSOL)
● Tool opens soon after the start of a semester
● Pull-down menu of grade choices for each student on the grade roster
● Faculty have complete grading autonomy subject to School-based policy
● Be attentive to issues relating to grade inflation
● Best to consult with the CTL for guidance relating to grading on a curve
● Students need grades recorded on time to continue their programs in good standing at the University or to pursue post-graduation plans
● Our Faculty have been terrific about submitting their grades on time
Submitting Grades
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Changing Grades
● Electronically, through Student Services Online (SSOL)
● Anytime
● Faculty must provide a rationale for each change of grade
● Request is routed to approver at student’s home school
● Learn more about submitting and changing grades at:
registrar.columbia.edu/grades
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● We partner with an external vendor: Parchment
● Paper and electronic transcripts
● Students can place orders online through Student Services Online (SSOL)
● DIGITAL DIPLOMAS
The Office of the University Registrar now provide an official, secure, digital diploma to all graduates -- beginning February, 2108
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Classrooms
● Severely constrained inventory
● Only 12 classrooms for 100+ students
● Registrar’s Office controls vast majority of classrooms in Engineering and the Arts and Sciences
● Others controlled by departments; some shared arrangements
● Faculty encouraged to teach before or after peak time blocks:
○ Try to stay away from 10:10 a.m., 11:40 a.m., 1:10 p.m., and 2:40 p.m.
○ Especially for large lecture courses (100 or more students)
○ Departments asked to do fair share to spread courses: no clumping!
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Contact Us
● Barry Kane, Associate Vice President and University Registrar - [email protected], 4-1447● Monica Avitsur, Deputy University Registrar - [email protected], 4-9351● Terry Baughan, Executive Assistant - [email protected], 4-6638
ClassroomsAngie [email protected], 3-1257
Faculty and Client ServiceKristabelle [email protected], 4-6408
CoursesSheila [email protected], 4-1560
Degree Audit & CommencementJennifer [email protected], 4-5596
Student Service Center, Morningside Campusssc.columbia.edu
Jennifer [email protected], 4-7528
Systems, Technology, and Reporting Austin [email protected], 1-9537
registrar.columbia.edu
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Questions?
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Looking forwardto serving
your teaching needsthis semester!