condition of contract - mosd.karnali.gov.npmosd.karnali.gov.np/sites/mosd/files/2020-06/proposal...

Province Government

Ministry of Social Development

Province Hospital Karnali Province Surkhet

PROPOSAL DOCUMENT

For

Procurement of RT-PCR Machine & Modular Lab Setup

for COVID-19

Supplier's Name: …………………………………………….

Address: ………………………………………………………..

Contact No.………………………………………………….

Date: …………………………………………

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Package No.1, RT-PCR Machine

Package No.2, Modular Lab. set up.

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1. Price Quotation and PriceSchedules

Date:

To: [name and address of the Purchaser]

Gentlemen and/or Ladies:

Having examined the Direct Purchase (DP) documents, we the undersigned, offer to supply and deliver

[description of goods and services] in conformity with the said DP documents for the sum of [total

amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule

of Prices attached herewith and made part of this Price Quotation.

We undertake, if our Price Quotation is accepted, to deliver the goods in accordance with the delivery

schedule specified in the Schedule of Requirements.

We agree to abide by this price Quotation for a Period of 45 days from the last date fixed for submission

of the Price Quotation..

Until a formal Contract is prepared and executed, this Price Quotation, together with your written

acceptance thereof and your notification of award, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any Price Quotation you may receive.

Datedthis dayof 20 .

[signature] [in the capacityof]

DulyauthorizedtosignPriceQuotationforandonbehalfof

1. Price Schedule Package No.1.RT-PCR Machine.

S.NO. Discription Unit Quantity Unit Price in NRs.

Total Price Remark In Figure In Words

1 Supply & Installation of RT-PCR Machine with Laptop. Set 1

Total Amount

VAT 13%

Total Including VAT

TotalPrice……………….……………………………………………………………………..………(inwords)

Bidder's Name: …………………………………………….. Signature of Bidder

Address: ……………………………… Contact No. ………………

1. Price Schedule Package No.2.Modular Lab Setup.

S.NO. Description Unit Quantity Unit Price in NRs.

Total Price Remark In Figure In Words

1 Supply & Installation of Modular Lab Setup Set 1

2 Supply & Installation of Inverter type Air Conditioner 1.5 ton with all complete work.(LG, Gree or equivalent) Set 5

3 Supply & Installation of Inverter type Air Conditioner 2 ton with all complete work.(LG, Gree or equivalent) Set 1

Total Amount

VAT 13%

Total Including VAT

Total Price……………….……………………………………………………………………..……………………….. (inwords)

Bidder's Name: …………………………………………….. Signature of Bidder

Address: ……………………………… Contact No. ………………

2.Schedule of Requirements

S.NO. Item Unit Place of Delivery Delivery Schedule Bidders Offer

1 Package No.1, RT-PCR Machine Set Province Hospital, Surkhet Within 10 days from Contract sign.

2 Package No.2, Modular Lab Setup.

Set Province Hospital, Surkhet Within 3 Weeks from Contract sign.

3. Evaluation and Qualification Criteria

Evaluation Criteria

a) Delivery schedule: Supplier should supply & installation of package 1 & 2 As per Schedule of

Requirement.

b) Supplier should submit the technical specifications (technical data sheet) of package No.1. with

the proposal document.

Qualification Criteria

For Package No.2

a) The offered goods/equipment shall be latest and in current production for a minimum of 2

years.

b) The Bidder shall have a minimum of last 2 years specific experience in the supply of

similar Goods and related services of nature to government enterprises or private

institutions. [In case of JV, at least one partner must meet the requirement]

c) The average annual turnover during the last 2 years should be 100% of the bidder amount.

[In case of JV, at least one partner must meet the 40 percent of the total requirement,

other partners must meet at least 25 percent of the total requirement and all partners

combined must meet the total requirement.]

Specification

Technical specifications Real Time PCR System

S.N. Purchaser's Specifications Bidder's Compliance Sheet

Real Time PCR System Yes/N

o

Page No. in Catalogue

Remarks

Manufacturer:

Brand:

Type/Model:

Country of Origin

1 Description of Function

1.1

Real Time PCR is an instrument that employs precise temperature control and rapid temperature changes to conduct the polymerase chain reaction (PCR) with Real-time amplification of DNA/RNA from purified samples.

2 Operational Requirements

2.1

Real Time PCR Thermal Cycler Mechanism system along with micro centrifuge tubes and PCR tubes.

3 System Configuration

3.1 Real Time PCR Thermal Cycler Mechanism system with automatic DNA extraction / detection System

4 Technical Specifications for Real Time PCR

4.1 Sample Layout: Should be flexible for the tube input volumes having capability of running at least 72 or 96 samples. System must be rotor based system or plate based system.

4.2 Uniformity: Should have uniform temperature distribution. Should maintain optical detection in all wells for maximum uniformity.

4.3 HRM: Systemshould have HRM tool with statistical analysis software. Should have high resolution SNP screening capability.

4.4 Chemistries: Should come with standard chemistries for gene expression, quantification, miRNA, mutation scanning, genotyping, methylation studies etc. Should also be an open system for other kit suppliers.

4.5 Optical detection: At least 6 filtered Photodiodes

4.6 Emission: At least 5 targets.

4.7 Light Source Lifespan: Warranty on light source for minimum 20 years

4.8 Excitation Multiplexing: Minimum upto 5 targets

4.9 Reaction Volume: 5 µL - 150 µL

4.10 Performance Temperature accuracy: ±0.5°C

4.11 Temperature range: 30°C – 100°C

4.12 Channels: Real-time PCR cycler and HRM instrument with 5 channels.

4.13 Detection Device: Photomultiplier Tube (PMT) for higher sensitivity with sensitivity control.

4.14 Excitation/emission wavelengths range: 450-715nm 4.15 Dynamic range:10 orders of magnitude

4.16 Ramping Rate (peak): fast ramping of 5℃ to 10℃/sec

4.17 Sensitivity: Single copy gene

4.18 Contamination Protector: The system must have contamination protector so as to avoid DNA carryover contamination.

4.19 Software: Should have user friendly software for data

Analysis

5 Computer Requirement:

5.1

Laptop Configuration: Must be supplied with suitable i5 6th Generation, 500GB laptop and printer.

6 Accessories, Spares and Consumables

6.1

All standard accessories, consumables and parts required to operate the equipment, including all standard tools and cleaning and lubrication materials, to be included in the offer. Bidders must specify the quantity of every item included in their offer (including items not specified above).

7 Operating Environment

7.1 3KVA online UPS Backup of suitable rating for at least 60 minutes to be supplied for the entire system.

7.2

The system offered shall be designed to store and to operate normally under the conditions of the purchaser's country. The conditions include Power Supply, Climate, Temperature, Humidity, etc.

7.3

Power supply: 220-240V/ 50 Hz AC Single phase fitted with appropriate plugs to meet purchaser's country requirements. The power cable must be minimum3 metres long.

8 Standards and Safety Requirements

8.1 Must submit ISO 9001 or ISO 13485 for medical devices

8.2 Must submitFDA/CE &CE-IVD certified approved product certificate.

8.3 Must submit Validmanufacturer authorization letter.

9 User Training

9.1 Must provide user training (including how to use and maintain the equipment).

10 Warranty

10.1 Comprehensive warranty for 2 years

11 Maintenance Service During Warranty Period

11.1 During the warranty period supplier must ensure corrective/breakdown maintenance wheneverrequired.

12 Installation and Commissioning

12.1 Supplier must accomplish proper installation &commissioning onsite.

12.2 Application training must be given on site and minimum 10 test to be done in the lab at the time of training and installation

13 Documentation

13.1 User (Operation) manual in English.

13.2 Service (Technical / Maintenance) manual in English.

13.3 List of important spare parts and accessories with their part number and costing.

NOTE: -Bidder must completely fill the Technical specification form(TSF). Only Yes/no/all complies should not be written. Page number in catalogue of all the required parameters must be clearly mentioned and highlighted. Failure in doing so may lead to rejection of bid from technical committee.

Modular Laboratory Furniture Setup Specification S.N. Purchaser’s Specifications Unit Qty Bidders

Offer

Laboratory Furniture Setup Specification

Manufacturer

Brand

Type / Model

Country of Origin

1 Technical Specifications

1.1 Furniture details:

Made of (17 to 19mm) thick Jet Black Granite Top with

chamfer moulding at the front & groove at the bottom to avoid

chemical spillage on the modules. Worktop will be fixed with

the module by foam tape, all joints are sealed with Epoxy

sealant. Marine grade plywood bed would be charged separately

if needed

Completely made of 1 mm GI sheets as per IS 277 standard

material having superior aesthetics CRCA corrodes and hence

not acceptable.

The shutter & drawer front should be of sandwich construction.

Foam sheet filled in shutter gaps is not allowed.

The sound deadening plastic bumpers to be used to minimize

banging noise while closing the shutter. The entire module is

made up of GI panels and are bolted for high corrosion

resistance. Welding of modules is not acceptable.

The shutters are mounted to the modules by hinges which are

openable to 95 degree & self-closing on return. Lockable roller

bearing must use so that the drawer will not fall.

The telescopic drawer slides which should be very sturdy &

able to take load upto 30kg. All modules to have lock and dual

key arrangement. The lock ring should be plastic & not metal.

1.2 Module Bottom Frame: -

Made of E.R.W.M.S. square Tubes 30x30mm x 1.2mm thick &

angles 25x25mm x 1.2mm thick welded & finished with epoxy

powder coating. Level adjustment bolt will be fitted in all legs

which have nylon coated head.

1.3 Knee Space area: -

Foot rest with openable back cover panel. It must be adjustable

+ 100 mm. Instrumentation and Sitting area knee space need to

be 600 or 750 mm.

1.4 Electrical Trunking: -

Island Table: Triangular Electrical Trunking of 200mmD x

120mmH

Wall Table: Triangular Electrical Trunking of 120mmD x

120mmH

1.5 Switch & Sockets: -

North-West/Norisys make/Equivalent standard: Electrical

Socket With Piano switch 5/15amp With wiring.

1.6 Powder Coating: HARDWARE FITTINGS:

S.N. Purchaser’s Specifications Unit Qty Bidders

Offer

Hinges: - CED coated self-closing.

Handle: - S.S. 304 matt finish.

Screw: - All S.S. 304 Visible Screws.

Lock: - Lock Without plastic ring and a pair of keys.

Utility Taps: - Epoxy powder coated brass taps Without DIN

12920 colour coding.

All set complete 1.7 Must Provide the Additional Documents

Details Brochure

Manufacturing authorization letter

Must have this type of laboratory furniture supply Experience

ISO certification of the manufacturer must have international

standard or equivalent.

2 HISTOPATHOLOGY

2.1 Work table Dimension side 1: 4830mm(L)X750mm(D)X900mm(H)

Work table Dimension side 2:

1650mm (L)X750mm(D)X900mm(H)

2.2 Granite worktop (17 to 19 mm) Depth : min 750mm Sqft. 58.00

2.3 A- Series 1 Drawer & 2 Shutters-

600 mm(L)X 750(D)X900mm(H)

Nos. 1.00


750 mm(L)X 750(D)X900mm(H)

Nos. 3.00

2.5 A- Series 2 Shutters Sink Unit –

750 mm(L)X 750mm(D)X900mm(H)

Nos. 1.00

2.6 A- Series 1 Shutter Corner Sink Unit: -

900 mm(L) X 900 mm (D)X900 (H)

Nos. 1.00

2.7 A- Series Pedestal - 600 mm(L)X 750(D)X 175 mm(H) Nos. 1.00

2.8 A- Series Pedestal - 750 mm(L)X 750(D)X175mm(H) Nos. 5.00

2.9 A-Series Leg Space-750 mm(L) with Foot Rest And Back Panel(size:-750 mm(L) x

575 mm(H))

Nos. 2.00

2.10 A-Series Gap Closing Panel (Table 750 mm(W)- 150 mm(W)X 675 mm(H) Nos. 2.00

2.11 Elect Trunking Box Str. Single side With wiring(2.5 Sq.mm FRLS) (Wall

Table)600mm(L) X 120 mm(W) X 120 mm(H)

Nos. 1.00



Nos. 1.00

2.13 Elect Trunking Box Str. Single side With wiring (2.5 Sq.mm FRLS)(Wall Table)1500

mm(L) X 120 mm(W) X 120 mm(H)

Nos. 2.00

2.14 Elect. Socket With Piano Switch 5/15Amp (Northwest/ Norisys Make/Equivalent

standard) With Wiring (2.5 Sq.mm FRLS)

Nos. 9.00

2.15 One Way Water Tap-Gooseneck Type Nos. 2.00

2.16 Big PP Sink - 600L X 450W X 300D mm Nos. 2.00

3 HEMATOLOGY

3.1 Work table Dimension side 1: 4200mm (L)X750mm(D)X900mm(H)

Work table Dimension side 2: 3030mm (L)X750mm(D)X900mm(H)


3.3 A- Series 1 Drawer & 2 Shutters- 600mm(L)X750mm(D)X900mm(H) Nos. 3.00


750 mm(L)X750mm(D)X900mm(H)

Nos. 1.00



Nos. 2.00

3.6 A- Series 1 Shutter Corner Unit: -

900 mm(L) X 900 mm (D)X900mmH)

Nos. 1.00


Offer

3.7 A- Series Pedestal – 600mmX750mm(D)X175mm(H) Nos. 3.00

3.8 A- Series Pedestal - 750 mmX750mm(D)X175mm(H) Nos. 4.00


575 mm(H))

Nos. 2.00


575 mm(H))

Nos. 1.00

3.11 Corner Piece Of Electrical Trunking. Nos. 1.00

3.12 Elect Trunking Box Str. Single side With wiring(2.5 Sq.mm FRLS) (Wall Table)750

mm(L) X 120 mm(W) X 120 mm(H)

Nos. 1.00


mm(L) X 120 mm(W) X 120 mm(H)

Nos. 2.00

3.14 Elect Trunking Box Str. Single side With wiring (2.5 Sq.mm FRLS)(Wall


Nos. 2.00


mm(L) X 120 mm(W) X 120 mm(H)

Nos. 1.00



Nos. 15.00



4 BIO-CHEMISTRY

4.1 Work table Dimension side 1:

7590mm (L)X750mm(D)X900mm(H)


1710mm (L)X750mm(D)X900mm(H)




Nos. 2.00



Nos. 4.00



Nos. 1.00

4.6 A- Series 1 Shutter Corner Sink Unit:- 900 mm(L) X 900 mm (D)X900mm(H) Nos. 1.00

4.7 A- Series Pedestal - 600mmX 175 mm(H) X750mm(D) Nos. 2.00

4.8 A- Series Pedestal - 750mmX 175 mm(H) X750mm(D) Nos. 6.00


575 mm(H))

Nos. 4.00

4.10 A-Series Gap Closing Panel for L stand ( Table 900 mm(H))-488 mm(W) X 643

mm(H)

Nos. 1.00

4.11 A-Series Gap Closing Panel ( Table 750 mm(W) )- 150 mm(W)X 675 mm(H) Nos. 1.00



Nos. 2.00

4.13 Elect Trunking Box Str. Single side With wiring (2.5 Sq.mm FRLS) (Wall


Nos. 3.00



Nos. 15.00



4.17 A-series L Type End Support Stand 780 mm(L) X 550 mm(W) X850 mm(H) Nos. 1.00

5 MICROBIOLOGY


3510mm (L)X750mm(D)X900mm(H)


1710mm (L)X750mm(D)X900mm(H)


2490mm (L)X750mm(D)X900mm(H)


Offer




Nos. 4.00



Nos. 1.00

5.5 A- Series 1 Shutter Corner Sink Unit: -

900 mm(L) X 900 mm (D)X900mm(H)

Nos. 1.00

5.6 A- Series Pedestal - 600 mm X750mm(D)X175mm(H) Nos. 4.00

5.7 A- Series Pedestal - 750 mm X750mm(D)X175mm(H) Nos. 2.00


575 mm(H))

Nos. 4.00


575 mm(H))

Nos. 1.00

5.10 A-Series Gap Closing Panel for L stand ( Table 900 mm(H))-488 mm(W) X 643

mm(H)

Nos. 3.00




Nos. 4.00

5.13 Elect Trunking Box Str. Single side With wiring (2.5 Sq.mm FRLS)(Wall


Nos. 1.00



Nos. 15.00





6 STERILIZATION ROOM


2280mm (L)X750mm(D)X900mm(H)


780mm (L)X750mm(D)X900mm(H)




Nos. 3.00

6.4 A- Series 1 Shutter Corner Unit: -

900 mm(L) X 900 mm (D)X900mmH)

Nos. 1.00

6.5 A- Series Pedestal - 750 mm(L)X750mm(D)X175mm(H) Nos. 4.00




6.9 Revolving Chair for Lab:

Revolving Office chair with steel / PU bases having wheel at the bottom, back rest

and arm rest The seat and back shall be made of PU foam of density 45 ± 2 Kg/m3

upholstered with changeable fabric upholstery covers (as per requirement).

Back Size: 480 mm. (W) X 550 mm (H) Approx.

Seat Size: 480 mm (W) X550 mm. (D) Approx.

Weight: up to 25 KG, Handle: 406 mm X 76.2 mm,

LEG : 1016mm

Nos. 20.00

6.10 Digital display, heat & cool, smart inverter, at least 10yrs compressor warranty, anti-

bacterial filter, auto clean 3M protection, more than 60% energy saving, faster

cooling system. Wall mounted split air conditioner 1.5 ton.

All wiring & necessary modification for the AC should be done by bidders.

Nos. 5

6.11 Digital display, heat & cool, smart inverter, at least 10yrs compressor warranty, anti-

bacterial filter, auto clean 3M protection, more than 60% energy saving, faster

cooling system. Wall mounted split air conditioner 2 ton.

Nos. 1


Offer

All wiring & necessary modification for the AC should be done by bidders.

7 Warranty

7.1 Warranty for 2 year.

8 Maintenance Service During Warranty Period

8.1 Standard warranty conditions are applicable.

9 Installation and Commissioning

9.1 The bidder must arrange for the equipment to be installed and commissioned by

certified or qualified personnel; any prerequisites for installation to be communicated

to the purchaser in advance, in detail.

10 Documentation

10.1 User /instructions manual in English.

Other Terms and Conditions of the Proposal:

(i) The supplier should submit document stating the stock evidence of required quantity or the evidence with purchase order of required quantity in given timeframe.

(ii) The Supplier should submit ISO, CE or USFDA certificate as mention in Specification of required item.

(iii) The supplier should quote the price of package item and Hospital evaluates package wise & award the lowest amount of package. Supplier shall quote single or more packages.

(iv) The supplier should supply the item according to hospital purchase order (partially or fully) as per hospital need. The quantity mention in Price Schedule will be increased or decreased as per hospital need.

(v) Hospital has right to fully/partially accept or decline the proposal submitted by the supplier.

3. Form of Agreement

THIS AGREEMENT made the dayof 20 between [name of

Purchaser] (hereinafter called “the Purchaser”) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the otherpart:

WHEREAS the Purchaser invited Priced Quotation for certain goods and ancillary services, viz., [brief

description of goods and services] and has accepted a Price Quotation by the Supplier for the supply of those

goods and services in the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

• In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in

the Conditionsof Contract referred to.

• The following documents shall be deemed to form and be read and construed as part of this Agreement,viz.:

• PriceQuotationFormandthe PriceSchedulesubmittedbythe Supplier;

• The Schedule ofRequirements;

• The TechnicalSpecifications;

• The Conditions of Contract;and

• The Purchaser’s Notification ofAward.

• In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the

Supplier hereby covenants with the Purchaser to provide the goods and services

andtoremedydefectsthereininconformityinallrespectswiththe provisionsofthe Contract.

• The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services

and the remedying of defects therein, the Contract Price or such other sum as may become payable under the

provisions of the contract at the times and in the manner prescribed by theContract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their

respective laws the day and year first above written.

On behalf ofthe Purchaser On behalf of theSupplier

Name: Name:

Designation: Designation:

Sign: Sign:

Seal: Seal: