concepts of payroll 072006
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OnePurdue Initiative
Concepts of Payroll
in OnePurdueFacilitated by Rick Miller,
10:00 a.m. 12:00 p.m.Thu. July 20, 2006FRNY G140
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Payroll General Information
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Payroll OnePurdue TermsMaster Data
InfotypePayroll Area
Wage Type
Basic Pay
Off-Cycle Payroll
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Wage TypesEverything from Gross to Net and more
PaymentsBasic Pay, Awards, Overloads, Overtime
ReductionsPretax items (medical, parking, SRA)
DeductionsTaxes, United Way, GarnishmentsAccumulators
Gross Income, Adjusted Gross Income, Net Income
Earnings (FIT, OASDI, HI, etc.)
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Wage Type CharacteristicsPayment, deduction or accumulator
Employee GroupFrequency
Taxable/non-taxableProration
Processes/Calculations
Transfer to Finance
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Payments
Basic Pay for Exempt Employees Salary, Administrative Adjustment, Sabbatical
Leave with Pay
Basic Pay for Non-exempt Employees Hourly Rate
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Basic Pay Exempt Employee
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Basic Pay Non-ExemptEmployee
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Other Payments andDeductions
Examples Overloads, fellowships, awards, voluntary
deductions, United Way
Characteristics Frequency Pay Period Minimum/Maximum Amounts Employee Groupings Individual Employee Overrides
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Other Payments andDeductions Recurring
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Other Payments andDeductions One Time
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Payroll Areas
Biweekly
Monthly
Academic Year
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Academic Year
Regular Academic Year 10 Payments 1/18 End of August 1/9 End of Sept April 1/18 End of May
Summer Pay Paid at end of May, June, July and August Calculation of amount unchanged (Executive
Memorandum C-26 says 2.5% of academicyear annual salary = summer weekly salary)
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Court Orders
Automated
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Processing Payroll
Master DataTime Data Payroll RemunerationStatement
Transfer toAccounting
Payments toThird Parties
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Prerequisites to PayrollPrerequisites Activities
Master andTime Data Work Schedules
Use Customizing to set up andgenerate work schedules
Dialog and time wage typesMake copies of model wage typesin wage type catalog to createcustomer wage types in customername range
Infotypes 0000, 0001, 0002,0006, 0007, 0008, 0009 andcountry-specific infotypes (such
as tax)
Use personnel actions to enteremployee data in the system
The Payroll processes otherinfotypes: 0014, 0015, 2001,2010, 2003, 2005
Administration Payroll areas and periodsSet up and generate usingCustomizing
Payroll control record Create using CustomizingSubsequentActivities
Bank master data, andinformation on house banks Usually set up by FI
Cost centersUsually set up by FI - links toorganizational units
Remuneration statements Retrieve standard form
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Standard Factoring
Reduction in Pay
Joining or leaving the university within a pay periodUnpaid absencesPaid Absences
Partial Sabbatical payCalculation of pay for exact periods
Change in basic payChange in organizational assignment
Calculation of Cost Accounting Wage Types
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Retroactivity
Date Driven
Always on
Positive and Negative
It works 100% of the time
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Held Checks
No Held Checks
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Special Checks
Why Late payments Early payments leaving country and university Awards
Replacement payments Year-to-date adjustments
When Once a week
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Posting and Payroll Charges
Payroll Processing includes posting and
chargingInfotype 0027, 0014, 0015
Timing
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Payroll Related Roles
Department Responsibility
Payroll Processor Role
Payroll Simulation Analyst Role
Special Processor Role
Tax Administrator Role
Payroll Administrator RolePayroll Manager Role
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Resources
To learn more about Enterprise and
Personnel Structures, click to the followingURL:http://www.purdue.edu/onepurdue/resources/on
epurdue_hr_concepts_education_datalinks.shtml
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Questions?
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Evaluation of Session
An evaluation form is available at the following URL.
http://www.onepurdue.purdue.edu/resources/onepurdue_hr_concepts_education_datalinks.shtml
Please take a few minutes to complete the evaluation form
and provide feedback about the session.Your feedback will be used to improve future Concepts sessions.
Thank you for participating!