computerised financial systems n4

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NATIONAL CERTIFICATE

COMPUTERISED FINANCIAL SYSTEMS N4

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20 November 2019 (X-Paper) 09:00–12:00

INSTRUCTIONS TO THE LECTURER

THESE INSTRUCTIONS MUST BE HANDED TO THE LECTURER THREE WEEKS BEFORE

THE COMMENCEMENT OF THE EXAMINATION.

These instructions consist of 21 pages.

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INSTRUCTIONS TO THE LECTURER

1. 1.1 Difficulties have been experienced when converting the setup on the supplied CD to a different version of Pastel used by the colleges which offer Computerised Financial Systems N4.

1.2 Three weeks before the date of the examination, the Computerised Financial Systems N4 lecturer must key in the setup parameters for PASTEL.

1.3 After the information is keyed in, the lecturer must check the correctness of the information. Make sure that there is a watermark setup for each computer.

1.4 The given parameters for PASTEL must be copied into a separate working file for each candidate. The lecturer must ensure that a separate file for the question paper is saved for each candidate and that candidates know how to open the company file during the examination.

1.5 Candidates may NOT view the information before the examination.

A password may be used but it must be removed before the candidates write the examination.

1.6 This information must be regarded as strictly confidential and may

NOT be discussed with candidates before the examination.

2. THE FOLLOWING INSTRUCTIONS SHOULD BE CARRIED OUT THREE

WEEKS BEFORE THE EXAMINATION:

2.1 Create a new set of accounts in PASTEL called OFFSTAT. Use

the Setup Assistant.

2.2 Follow the instructions on the following print screens:

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Company Information: OFFSTAT Stationers 63 Hadison Avenue 6985 LOXTON

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Enter password for your college

Close the Explorer

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Setup/Entry types

Entry Types

No Description D/C Account access

Cash book

Bank account

1 CB 1 Payments D GL and Suppliers

1 8400/000

2 CB 1 Receipts C GL and Customers

1 8400/000

3 CB 2 Payments D GL and Suppliers

2 8410/000

4 CB 2 Receipts C GL and Customers

2 8410/000

5 General Journal D General Ledger

6 Customers' Journal D Customer

7 Suppliers' Journal C Supplier

8 Customers' Allowances C Customer

9 Suppliers' Allowances D Supplier

10 Bad Debts Journal C Customer

11 Interest Charged Journal D Customer

12 Stock Journal D General Ledger

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Setup/Periods/This Year

Setup/Periods/Last Year

Setup/Tax

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Setup/Tax/Percentages

Edit/Terms/Early payment terms

Discount percentage Day(s) Timing

7,5 45 From last day of period

15 7 From last day of period



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Setup/Customers/Control

Setup/Customers' documents/Invoice

Setup/Customers' documents/Credit note

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Code Description Balance

Last year – period 10

C001 Louisvale Pty Ltd 10 750,00

C002 Pella Distributors 8 000,00

CZ99 Cash sales

Edit/Customers/Accounts

Journals/Customers/Customers' Journal Settings/Contra account: 9990/000; Untick This Year; Tick Repeat Description; Untick Tax; Increment Reference – Tick Yes Select period 10. Enter balances and update batch.

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Setup/Suppliers/Control

Setup/Suppliers/Documents/Supplier Invoice

Setup/Suppliers/Documents/Return/Debit

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Edit/Suppliers/Accounts

Code Supplier

S001 Campbell Wholesalers

S002 PTA Office Supplies

S003 Statesman Stationery

Setup/Inventory/Configuration

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Setup/Inventory/Integration – Untick

Setup/Inventory/Other

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Edit/Inventory/Item files/Details

Edit/Inventory/Item files/Prices – enter exclusively

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Stock code

Description Unit Stock

on and

Cost price

Selling price

233 Ballpoint pen 60 18 146,22 329,00

236 Bostik 100 g 3 Pax 17 22,13 49,80

COU Courier cost P/km 4,50

306 Highlighters 8 Pax 16 57,33 129,00

324 Permanent marker Each 15 24,36 54,80

133 Ruler 30 cm Each 14 3,91 8,80

473 Stapler Each 13 44,44 100,00

336 Trimmer Each 12 244,00 549,00

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3. General Ledger Accounts

3.1 Add accounts in bold.

3.2 Rename description of accounts in bold and italics.

ACCOUNT NUMBER

Sales 1000/000

Purchases 2000/000

Bad debts recovered 2850/000

Advertising and promotions 3050/000

Bad debts 3150/000

Bank charges 3200/000

Computer expenses 3300/000

Consumables 3350/000

Depreciation 3450/000

Donations 3600/000

Electricity and water 3650/000

General expenses – Gifts 3800/010

Insurance 3850/000

Interest paid 3900/000

Motor vehicles – Insurance and licence 4150/030

Printing and stationery 4200/000

Rent paid 4300/000

Refreshments 4380/000

Salaries and wages 4400/000

Staff training 4450/000

Capital 5100/000

Retained income/Accumulated loss 5200/000

Drawings 5400/000

Motor vehicles 6200/000

Motor vehicles: Cost 6200/010

Motor vehicles: Accumulated depreciation 6200/020

Office equipment 6300/000

Office equipment: Cost 6300/010

Office equipment: Accumulated depreciation 6300/020

Trading stock 7700/000

Customers control 8000/000

Bank 8400/000

Cash float 8410/000

Suppliers control 9000/000

VAT control 9500/000

Opening balance 9990/000

NO OTHER CHANGES MAY BE MADE.

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4. IMPORTANT INSTRUCTIONS TO LECTURERS/INVIGILATORS REGARDING

THE EXAMINATION

4.1 At the end of the examination session, candidates must hand in

ALL extra (faulty) PRINTOUTS. NO PRINTOUTS may be taken out of the examination room.

4.2 NO question paper may be taken out of the examination room.

ALL question papers must be handed in.

4.3 If a candidate should move from one computer to another during

the examination session, the lecturer/invigilator must write a report to explain the reason for the change. This report must be signed by the invigilator. Include the report in the CANDIDATE'S FOLDER. PRINTOUTS with different watermarks in the same folder are NOT acceptable and will be treated as an irregularity.

4.4 At the end of each examination session the lecturers/invigilators

must delete ALL answers of candidates (Pastel) from the computers/hard drives/network before candidates for the next session are allowed to enter the room.

4.5 NO PRINTOUTS without an EXAMINATION NUMBER or a

watermark should be handed out to candidates.

4.6 Marks will be subtracted from candidates if their PRINTOUTS are

not sorted according to the instructions.

4.7 A unique COMPUTER NUMBER must be entered into the

computer using a watermark in the printer settings, so that student PRINTOUTS can be easily identified to eliminate student irregularities. This can be done by the lecturer or computer technicians 14 days BEFORE the commencement of the examination. It may be done in the following manner: o From the start button, select Control Panel, Printers and

Faxes. o Right click on the default printer (in use in that venue). Select

Properties. o Select the Advanced tab. Click on the Printing defaults button. o Select the Effects tab. o At Watermarks – click the EDIT button. o At Watermarks message, type in the Lab number and the

computer unique number, for example LAB 1-01. o Click OK. Click Apply. The watermark should appear on ALL PRINTOUTS for ALL the Pastel PRINTOUTS.