compliance mantra manual - modified as on 16 nov 2011

8/3/2019 Compliance Mantra Manual - Modified as on 16 Nov 2011

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Released November, 2011

Page 1 of34This Document Contains Proprietary information of FSL Software Technologies Ltd. Any reproduction of this

document is illegal without prior written permission of FSL Software Technologies Ltd.

ComplianceMantra

USER MANUAL

FSL SOFTWARE TECHNOLOGIES LTD.

B-22, SECTOR 4

NOIDA (U.P.) 201301PH. 0120 2534066/67/68

MOBILE: 91- 99 11 279 065

www.ComplianceMantra.com

www.FinORB.com

www.FSLTechnologies.com

Contact us at: [email protected]


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Table of ContentsTABLE OF CONTENTS ....................................................................................................................................... 2

BRIEF OVERVIEW ............................................................................................................................................. 3

GENERAL TERMS AND DEFINITIONS ................................................................................................................. 4

COMPLIANCE MANTRA LOG IN: ....................................................................................................................... 6

HOME PAGE .................................................................................................................................................... 9

1. DASHBOARD....................................................................................................................................................... 10

1a. Dashboard Description .................................................................................................................................. 10

2. THE HEADER SECTION ........................................................................................................................................... 12

2a. Side Buttons .................................................................................................................................................. 12

MASTERS ...................................................................................................................................................... 13

MASTERS DATA ........................................................................................................................................................... 13

1. User Master ................................................................................................................................................ 13

2. Company Master ........................................................................................................................................ 19

3. General Definition ...................................................................................................................................... 24

4. User Access Rights ...................................................................................................................................... 26

ADD/GENERATE COMPLIANCE RECORDS ........................................................................................................ 27

MODIFYING / UPDATING COMPLIANCE RECORDS ........................................................................................... 29

POINTS TO NOTE.......................................................................................................................................................... 30

How to Deal with the Branch / Cost Centre / Divisions ....................................................................................... 30

How to enter work done or compliance done ..................................................................................................... 30

How to attach forms/returns/challans/acknowledgement ................................................................................ 30

REPORTS ....................................................................................................................................................... 31

ALERTS ......................................................................................................................................................... 33


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Brief OverviewCompliance Mantra is a unique software solution designed by FSL Software Technologies Ltd.,

to monitor and track the day to day compliances that occur in normal business operations. The

software has significant features that set it apart, from the conventional way of monitoring and

tracking Compliance.

Compliance Mantra provides a platform whereby user(s) can define the compliance

requirement as per their business, operations, or even statutory and regulatory requirements;

can schedule the compliance submission targets; and allocate job responsibility. Further,

Compliance Mantra helps in organizing the documents submitted, besides generating alerts for

the due and overdue compliances.

The primary challenge that businesses face is in adhering to the deadlines for their statutory &

regulatory obligations. Organizations with various companies and agencies have too many

compliance requirements to address. Monitoring and tracking compliance against their target

dates is at time unmanageable. To sort the problem, Compliance Mantra is designed, which will

give the user the discretion to track their due dates and actual compliance.

Compliance Mantra generates reports on various parameters and combinations of Agency(ies);

Company(ies); Responsibility(ies); department(s) and scheduled months.

The software works on team collaboration concept, where management/users can view

compliance done by other and can suggest remarks and comments. The software throws alerts

for pending or overdue jobs. The user can actually create a library of files (database), which

may be required at any point of time in the operational work as proof. People can access the

documents attached. Monitoring and tracking of the compliance, is one of the stand alone

feature that sets Compliance Mantra aside of the others and giving automation to the current

working systems.


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General Terms and DefinitionsThe software has been designed to define the compliance issues, generate the same for years with the

target date and due dates specified. And similarly alerts could be seen for the compliance status for

various companies and agencies etc.

To start with, we will first understand the general terms used into the software and their respective

meaning in terms of usage. Following are the general terms used in the software for the operations.

S.No. Area Definition with Example

1. Compliance Issue Any act which is to be done under the Law, Regulation,

Guidelines and Policies are defined as compliance issue.

Example PF contribution which to be deposited by 15th of

subsequent month under Provident Fund Act, 1952.

2. Agency /

Authority

Authority is the regulatory body under the Act/ law for which

any compliance is to be done.

Example - Provident Fund Department is the regulatory body for

Compliances under Provident Fund Act ,1952

3. Department Department is the internal department of the organization,which is responsible to do the compliance.

Example Accounts department is responsible for the

submission of PF contribution for the organization.

4. Responsible

Person

Responsible person is the person who is liable to do the

compliance for the organization.

Example Mr A.K. Gupta in Account department is responsible

to deposit PF contribution.

6. Periodicity Periodicity means the frequency which is required in doing the

compliance i.e. Yearly, Half Yearly, Quarterly, Monthly, etc.

Example PF contribution is to be deposited by 15th of every

subsequent month under Provident Fund Act, 1952, thus having

monthly periodicity.

7. Start date & End

Date

Start date and End date represent the period for which the

compliance is to be generated.

Example For PF, monthly PF is deposited and the compliance

period starts from 1st day of the month and the end date is last

day of that month. Let say for the month of April 2011 start date

is April 01, 2011 and end date is April 30, 2011. User can select

the end date for years to come.


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8. Target date Target date is defined by the organizations management to do

the compliance before the due date, to avoid the last datecontingencies.

Example - For deposit of PF contribution internally target date

has been defined is 12th (could be any date as per the

convenience of the department/management) of subsequent

month for avoiding the contingencies for last moments.

9. Due date The last date of submitting the compliance as specified by the

law, authority is defined as the due date.

Example PF contribution to be deposited by 15th of subsequent

month for any month under Provident Fund Act, 1952.

10. Pending The compliance issue for which the target dates has not yet

come, displays as pending task.11. Pending & Due The compliance issue for which target date has passed but due

dates has not yet come comes as pending and due.

12. Pending &

Overdue

Compliance issue for which both the target date & due date had

passed shows as pending and overdue.

13. Done On Time Compliance issue which is done before the target date.

14. Done Beyond

Target Date

Compliance issue which is done after the target date but before

due date.

15. Done Beyond Due

Date

Compliance issue which is done after the target date and due

date shows as done beyond due date

16. Acknowledgement

Pending

The compliance issue which is done and the acknowledgements

due date of receiving have not yet expired shows asacknowledgement pending.

17. Acknowledgement

Overdue

The compliance issue which has been done but the

acknowledgement is still not received; even the due date of

receiving has expired.

18. Acknowledgement

Received

The compliance issue for which the acknowledgements has been

received before the due dates.

19. Acknowledgement

Late Received

The compliance issue for which the acknowledgement has

received after the due dates of receiving has already passed

shows as acknowledgement late received.


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Compliance Mantra Log IN:

The software is web based and the user could login into the software by opening a web

browser and type the the URL: http://182.71.33.66/ComplianceMantra.

The following web page opens for login:

Process to login into the software

1.

The user can login into the software, Compliance Mantra by typing the correct user name andpassword as provided by the system administrator. The user can change the password as per

his choice any time in future

2. New users can Sign In to register for the trial usage of Copliance Mantra.3. After successful logon, the user enters into a next screen which is dashborad of the software or

theHome Page


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4. If the logon is unsuccessful, i.e., either the userid or the password is incorrect, the software

displays the appropriate message and let the

user re-try logging in to the software.

5. In case user has forgotton his/her password,option to retrive the passowrd is also available

alongside

6. By clicking on password, am email is sent for the login id (or email address) as provided in theLogin In box to the email address that is available in Compliance Mantra database


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Additionally, the login page has a few more options / links as described below

Header- Top Section

Logo by clicking on the logo of Compliance Mantra, it navigates the user to the website of the same

About Us by clicking on about us, the user is directed to the website of compliance mantra

Contact Us by clicking on it a new window opens, the userneeds to fill in the details and click on

submit so that the software manufactuere can contact the user

Footer Bottom Section

Disclaimer the user can read the disclaimer by clicking on it

Compliance Mantra by clicking on compliance mantra, it takes the user to the website

FSL Software Technologies Ltd. FSL Software Technologies Ltd is the owner of the product and by

clicking on the same, the user is directed to the website of the company


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Home PageAfter having successful logged into the software, the software navigates the user to the Dashboard

which is displayed as below:

The home page of the software could be divided as the header and dashboard section. The dashboard is

further sub-divided in selection section, reporting section, alerts section, and master / configuration

section.


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1. DashboardThe software is right based, hence the users who has the rights and access permissions for the

features/modules, are allowed to access the same. It they do not have the rights of certain

feature/module, it does not appear on their dashboard.

1a. Dashboard Description

Steps by step process for working on the dashboard

1. MASTER DATA: The first step to start using the software, it to set the masters, the administratorfirst needs to set the user masters, company mastersso as to get started. The masters option

could be seen on the bottom of the dashborad, and the detailed descritipn of the same could be

understood from the Mastersin the manual. The imageis shown as below:

Masters

Part


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2. QUICK SELECTION: The users can define the period for which they wants to see the alerts andreport by selecting the period from the combo box (target date, start date, end date etc), theycan choose the group(s) as well as the company(ies) for which they want to work on and set the

time frame of the same as shown below:

Selection

Area

3. QUICK GENERATE / DEFINE COMPLIANCE REQUIREMENTS: The software also provides thebutton for adding or generating new compliance record from the same screen from the option

as shown below. The detailed description and the usage methodology could be understood by

reading the Add/Generate Compliance Records option in the manual.

Add/Generate

Compliance Record

4. QUICK REPORTS: The users can see the reports for their compliance issues from the dashboard,which is described in details in the Reportssection of the manual.

Reporting

Part


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5. SUCESSESS IS ACHIEVED BY LISTENING TO ALARMS: Similarly the users can see the alerts fromthe dashboard, which is described in details as Alerts, and the option as available on the

dashboard could be seen as below:

Alerts

Part

2. The header section

2a. Side Buttons

The header of the Home Pagehas some side buttons which could be understood from the description

mentioned below:

About Us - take the user to the website of the softwareChange Password - takes the user to new window where he can change the password.

Contact Us - takes the user to new window, where user needs to fill in the respective details and submit

Log Out - option takes the user out from the login page and gives an option for login again


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MastersTo get started with the software, the administrator first needs to create the masters for the users with

their login details. Then the user can create the masters for the company for which they want to enter

the compliance issues.

Masters Data

1. User MasterUser master is created for the users of the software, so that they can start using the software. The user

could be assigned the group or the company for which he is supposed to enter the compliances for the

organization.

This option is right based; and the user who is having the access rights for user master can only create

users in the community.

User Master can be navigated to by the option provided on Dashboard Section of the Home Page.

Process to create user master:

To create user master click on User Master in Masters Data After clicking a new page will open for user master Option for add, select and exit will come

1a. Add click on add option to add a new user of the software

1b. Select to select any existing user from the software, click on select option

1c. Exit to exit from the page, click on exit


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After clicking on User Master, the user is directed to a new window as shown below, with the option ofAdd, Select and Exit.

1a. Add

The user needs to click on Add option. The same window could be seen with the option of saveand cancel. The users then need to fill in the respective fields for the user master.

Step by step process to add a new user

a. Add the user nameb. Give the designationc. Mention the email idd. Give the user login namee. Give the password and retype it to confirm


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f. Select the user type as administrator or an active user(i) While selecting the active option, the user can access the software, but once the

checkbox is not selected, it stops and forbids the user to access the software right away

(ii) Similar is the case with the admin, once ticked, the user is the admin and onceunchecked he/she looses the rights of the same

g. Mention the lease time for the user (define the time frame for which the user can use thesoftware)

(i) If the lease time is unchecked, the user can access the software for unlimited periodh. Choose the reporting user by selecting from the list by clicking on the combo box

(i) A new user can also added from the same screen by the add option providedi. Select the group or groups from the existing database for which the use will have access

(i) A new group can added from the add option on the bottom of the page(ii) Multiple groups could be selected for the user to work

j. Select the company or companies in the group for which the user will enter the compliance(i) The user can also enter a new company by the add option given on the bottom of the

page

k. Click on savel. After clicking on save, a message of Added Successfully will come on the screen

m. The user can then exit the screen by clicking on cancel.


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1b. Select

The user needs to click on select, if he wants to select any user from the existing database.

Step by step process to select a user for further usage

a. Select - Click on Select, new windows opens displaying the list of users already present in thesoftware database

(i) Select user from the list for which the user profile is to be seen(ii) By selecting the user from the list, the current page could be seen with option ofedit,

delete, disable and user access rights

b. Edit - To view the details of the user selected and do any modifications in the existing userdetails following process could be followed by clicking on Edit option. After clicking on edit, the

options on the screen changes which could be seen as below:


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The user can further see the user access rights of the respective user selected for

editing, and click on Save to save the changes done or click on Cancel to exit from the

current page.

c. Delete To delete the existing user from the software click on Delete(i) If the user has the right to delete any existing user, a message of delete confirmation

could be seen on the screen, which will ask the user Are you sure you want to delete

the user. Once selected Yes, the software deletes the user

d. Disable / Enable- To disable the existing the user click on Disable, after clicking on disable, amessage could be seen Disabled successfully and the screen has a new option ofEnable.

e. User Access Rights to see the user access right, click on the same and the following windowopens, with the user selected as shown below:

The user can select the module, form options, options from the combo box available on the

screen. Further he can also include the administrator and inactive users and click on Show.

A new screen opens with the report of the same.

The same could also be understood in details from the User Access Rights details in the

manual.


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f. Change password The user can change the password of the user selected, by clicking onchange password. If he has the rights and permission to change password any other user, the

following window could be seen by clicking on the same. The user then needs to type the new

password and click on Change. And if he/she wants to exit the screen then click on Exit.

After typing the new password, the following message could be seen.

1c. Exit

a. Click on exit, if want to exit from the current web page


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2. Company MasterCompany master can be created for n number of companies with their full details. Once created the

company could be used for entering the compliance records.

Similarly as the user master, this option is also right based, those users who has the access of company

master can only create company in to the software database.

Process to create company master:

To create company master click on company master in Masters Data After clicking a new page will open for company master Option for add, select and exit will come

2a. Add click on add option to add a new company in the software

2b. Select to select any existing user from the software, click on select option



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2a. Add

For adding any new company, the user needs to click on add. After clicking on add there will be two

options available, one for save and one for cancel.

Step by step process to add a new user

a. Enter the name of the company which is to added into the softwareb. Choose the group company by clicking on the combo box provided

(i) The user can also add a new group company by add option provided at the bottom ofthe page

c. Click on choose if the company is an individual or a corporated. Choose the category of the company; large, medium or small business

(i) The user can add his own category by the add option provided at the bottom of thepage

e. Fill in the resident type detailsf. Choose the occupation type from the option available and if not available, choose to enter

another occupation

g. Select the status of the company as available in the drop down and if not available choose toenter another status and enter the same

h. Fill in the details of the single point of contact i.e. the account user(i) The user can select from the existing list or add a new user from the add option

available on bottom of page

(ii) Similarly the user need to select the relationship of the user from the options availableor add a new user from the existing list


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i. The user need to fill in the PAN details(i) The user can also attach a file for the same from by the browse option

j. Further the address and contact details is to filled, which contains the city, state, pin, zonecountry, phone, mobile, email etc.

(i) If country and zone is not available in the options in the combo box, the user can add anew zone and a new country by the add option available on the page

k. Click on Save for saving the company details and the following message could be seen

l. Click on exit to exit from the page


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2b. Select

The user needs to click on Select, if he wants to select any user from the existing database.

Step by step process to select a company for further usage

a. Select - Click on select. A new windows opens with various option of companies already presentin the database

a. Select any company from the list. Also any new company can be added from the samescreen by the option of add provided there at the bottom of the page

b. New windows opens with option ofedit, delete and disable

b. Edit To view the details of the company selected and do any modifications in the existingcompany details following process could be followed by clicking on Edit option. After clicking on

edit, the options on the screen changes which could be seen as below:


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c. Delete To delete any existing company from the software, click on deletea. If the user has the right to delete any existing company, a message of delete

confirmation could be seen on the screen, which will ask the user Are you sure you

want to delete the company. Once selected Yes, the software deletes the company

d. Disable- To disable the existing company, click on Disable, after clicking on disable, a messagecould be seen Disabled successfully and the screen has a new option ofEnable.

The user can also enable the company to be used in the software, by clicking on Enable option

as shown above. And the screen changes with the options as shown below:

2c. Exit

a. Click on exit, if want to exit from the current web page


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3. General DefinitionThese are the general terms used by the organization in their operations. The user can create the sub

categories under that for future usage. These are list of master fields entered to be used in the software

On click on general definition button in Masters Data panel you will get the following page for General

Definition Help

Step by step process to add and select the general definitions

Select any one of the general definition provided in the software. The user gets the option of

add, select and exit as shown below:

3a. Add click on add option to add a new definition in the software

3b. Select to select any existing definition from the software, click on select option



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3a. Add

To add a new record into the software, the user needs to click on add option, enter the details. The

screen could be seen as below:

Cancel - To exit the page the user need to click on Cancel

3b. Select

To select from the existing definitions, the user need to click on select option. After that new window

opens with the option ofedit, delete, disable

a. Edit If the user wants to make changes in the existing information, he/she can do by clickingon edit. The user then needs to click on save.

b. Delete To delete any existing category from the software, click on delete(i) if the user is having rights to delete, he/she can delete the information(ii) if the user does not have the right, the information could not be deleted

c. Disable - To disable the general definition, click on disable(i) A new window will open with a new option of enable, if the user wants to enable the

definition he/she can do it by clicking on enable


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4. User Access RightsThis option is again right based and displays only to the user who has the access right of it. This option

allows the user to set the rights for other users, where he can define the boundaries and limit of the

usage of the software.

Step by step process to see the user access rights

a. Select on user access right button from the masters data in the home pageb. A new window will open, which will give the option to choose:

i. Select the Module for which you want to see users having the access rights to operateon

ii. If the module is not present in the list, the user can add the module from the Add optionat the bottom of the page

c. Further select the Form Options, like add, edit, and delete and so on for which you want to seethe reports

i. If the same is not present he can also add from the Add option in the windowd. Select the Option which you want see the access rights from the combo box given

i. If the details is not present, he can also add a new option from the Add buttone. Select the User for whom you want to see the user access rights off. Further if you want to have the administrator also included in the report, tick the check box for

include administrator(s)g. Also if inactive users access rights are to seen, tick on the check box for include inactive usersh. Click on showi. A new window will open, which will display all the module, options and users and their

respective access rights


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Add/Generate Compliance RecordsThe software provides the facility to add or define compliance requirements, schedule the submissiontargets for years and organize the submissions. The Add and Generate button enables the user to add

the new compliance record.

Step by step process to add and generate new compliance record

a. To add/generate new compliance record, click on the ADD / CREATE COMPLINCES RECORDSpanel on Home Page

b. After clicking, a new page for compliance record will open


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c. Choose the Agency / Authority from the combo box, for which Compliance records to be created(i) The user can also add a new agency/authority through add option at the bottom of the page

d. Select Compliance issue from the combo box given(i) The user can also add a new compliance issue through add option at the bottom of the page

e. The user needs to select the company available in the software by clicking on the combo box(i) User can also add any new company through add option provided at the bottom of the page

f. Select the internal department from the selection option(i) The user can also add a new department through add option at the bottom of the page

g. Select the periodicity for the compliance issueh. Then enter the start date and end date for the same

(i) Example If you want to generate compliance records for 5 years starting from April 01,2011 then you have to put start date as April 01.2011 and End date as March 31, 2016 now

system will generate compliance records for 5 years on the basis of periodicity. If periodicity

is monthly then system will generate 60 records

i. The user then need to enter the due date and target date for the compliance issuej. Select the name of the person responsible for the compliance issue

(i) If the person name is not available it could added from the add option available at thebottom of the page

k. The user can give a remark to the compliance record, so that users can see it in futurel. Click on Generate button for generate the recordsm. Now system will generate the compliance records for the period defined and system will

automatically generate the Due Date, Target Date, Acknowledgement Due date for all the

compliance records

n. Generate To generate the compliance chart for years specified, click on generateo. Cancel To exit from the current page


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Modifying / Updating Compliance RecordsCompliance record is navigating to any of the reports or alerts. Clicking the same the Compliance Record

is loaded in a new window with the existing details as shown below:

a. The compliance requirements agency, company dates, responsibility, etc can be modified.b. If the compliance is done, the same can be marked by specifying the Actual Date.c. Specify the remarks as well as well as mode of submission is availabled. Tick on the check box if acknowledgement not requiree. If require then select the date of acknowledgment to be received for first compliance period.f. The user can also attach documents for proofs from the option ofAttachment

(i) By clicking attachment, a new window opens which ask the details like compliance issue,company, start date, end date and give a option to upload files

g. Further he can also add a comment on that; comments could be added by other user from thedepartments in the organization

(i) Further clicking on add comment button, new window opens, where user can enter thecomment and save the same


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Save To save the compliance record if edited the other time, click on saveDelete To delete the compliance record, click on delete

Cancel To exit from the current page

Points to Note

How to Deal with the Branch / Cost Centre / Divisions

1. If you are having more than 1 branch, location, cost center, division etc then you canalso maintain and control compliances through Compliance Mantra

2. You just create branch, location, division as a company in compliance mantraExample If a company having more than one division and the compliances of every

division should be done separately then company should be created as group and

divisions like division A, B, C should be created as company under the main group in

Compliance Mantra

3. Now company can use the Compliance Mantra for controlling the compliance for all thedivisions, Branches, Cost Centers etc.

How to enter work done or compliance done

1. Double click on the compliance record from the alerts or from the reports2. Tick the check box of actual date3. Select the actual date of compliance done4. Enter the mode of submission i.e. electronically or physically5. Write the remarks if any

How to attach forms/returns/challans/acknowledgement

1. Tick the check box of Actual Receipt Date2. Click on the Browse on Attachment panel3. Select the file to be attached4. Click on Upload a File button5. Attachment has been done6. To view the attachment click on the attachment in compliance records


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REPORTSThe reporting in compliance mantra facilitates the user to see the compliance status with various

combinations like agency wise compliance issue, month wise, responsibility wise, department wise and

compliance issue wise. The user can select the period as the target date; start date; end date; due date

etc. and define period dates and accordingly the reports will flow for the same.

Step by step process to see the report

a. Select the period for which you want to see the reporti. If not selected the option, the software by default takes the options which is chosen

during the login time

b. Set the dates from the combo box mentionedi. If left unselected, it takes the date which is by default selected once logged in

c. Select the group for which you want to see the report from the combo boxi. If left unselected, the software gives the report for all the groups

d. Choose the company under the group for seeing the report from the combo boxi. Similarly is left unselected, the software shows reports for all the companies in the

database

e. Click on applyf. Then choose the option provided in the home page for viewing the report of your choiceg. A new screen opens with the alerts of pending, pending & due, pending & overdue, done on

time, done beyond target date and so on for the acknowledgement

h. Further clicking on the main heads (agency or month or department), the reports drills the userto the next level of the report as mentioned on the home page

i. Monthii. Compliance issue

iii. Departmentiv. Responsibility etc.

i.

And further clicking on the numbers on the status side, it opens the compliance issue with theirdates, and further drilling takes the user to the compliance record page

j. Other users in the company can view the file attached by the person responsible for thecompliance issue and further give a comment on that

k. Other users cannot change the dates and other details if he is not the viewing his owncompliance

l. The same procedure could also be followed from the More Filter Option provided at thebottom most part of the home page

m. The user can follow the same procedure as mentioned above to view the reports as per theirchoice


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n. This option give the flexibility to the user to choose only the options of his need for the reporto. Then click on show for viewing the reportp. The report displays the complete details takes the user to the detailed section, which contains:

i. The agency, department, responsible person and the compliance issue detailsii. The compliance issue details like group, company, periodicity of compliance etc.iii. Planning details of the compliance issue like the start date, end date, target date etc.iv. Shows the compliance submission details like the actual date of submission, mode of

submission etc.

v. Acknowledgement details, if required or not, received date, expected datevi. Number of attachments to the compliance issue

i.

Further clicking on that opens the compliance record with the attachmentsvii. Number of comments given to the compliance issue

i. Further clicking on numbers shows the comments givenviii. Status of the compliance issue, whether done or not, pending, pending & due and so on

q. Clicking on the content of the report, takes the user to the compliance record file, where theentire details is shown, which was entered during the time of generation

r. If the user has the right he can do the editing to the record file and then save the documents. The user can take the print out of the report from the Print option available on the top of the

screen

t. The user can also export the page to excel sheet, clicking on the Excel option on the top of thepage

u. Click on exit to exit from the current page


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ALERTSThe software provides alerts for compliance issue status under the alerts section on the home page.

This alerts section shows two types of alerts namely:

a. My alerts shows alerts of the respective user, who has login into the software. This alert is forevery user who has logged in the software.

b. Overall shows the overall alerts of all the users in the company with their status. These couldbe viewed by any user in the community

Step by step process to see the alertsa. Select the period for which you want to see the alerts like alerts for:

i. Target dateii. Start date

iii. Due dateiv. End date etc.

b. Set the dates from the combo box available, for the time frame for which the alerts should comei. If not selected, the software takes the default selection of the login time

c. Select the group for which you want to see the alerts or select all from the combo boxi. If left unselected, the software gives the alerts for all the groups

d. Choose the company under the group for seeing the alerts from the combo boxi. If it is not selected the software displays alerts for all the companies in the

database

e. Click on applyf. Then choose the option of my alerts to the self alerts and overall alerts to see the overall alerts

in the software

g. Clicking the alert captions takes the user to the detailed section, which contains:i. The agency, department, responsible person and the compliance issue detailsii. The compliance issue details like group, company, periodicity of compliance etc.iii. Planning details of the compliance issue like the start date, end date, target date etc.iv. Shows the compliance submission details like the actual date of submission, mode of

submission etc.

v. Acknowledgement details, if required or not, received date, expected datevi. Number of attachments to the compliance issue

(i) Further clicking on that opens the compliance record with the attachmentsvii. Number of comments given to the compliance issue

(i) Further clicking on numbers shows the comments givenviii. Status of the compliance issue, whether done or not, pending, pending & due and so on


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h. Clicking on the content of the report, takes the user to the compliance record file, where theentire details is shown, which was entered during the time of generation

i. If the user has the right he can do the editing to the record file and then save the documentj. Similar status report opens, when clicked on the numbers mentioned in the alerts sectionk. The user can take the print out of the report from the Print option available on the top of the

screen

l. The user can also export the page to excel sheet, clicking on the Excel option on the top of thepage

m. Click on exit to exit from the current page

compliance mantra manual - modified as on 16 nov 2011

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