Completing the PIRC2010 Annual Performance

ReportParental Information and Resource Center

Technical Assistance Webinar April 13, 2010

United States Department of Education

Office of Innovation and Improvement

Purpose of ED 524BED 524B

Cover SheetExecutive SummarySection A: Project Objectives

Information and Related Performance Measures Data

Section B: Budget InformationSection C: Additional Information

e-Reports Submission InformationAnnouncementsQ & A

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Overview

• Standardize reporting requirements

• Aggregate data across PIRC programs

• Provide data to report on the PIRC GPRA indicators

• Provide data to decision makers about the effectiveness of PIRC program

• Monitor project implementation

Purpose of the 524B

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• ED’s generic performance report for discretionary grants

• Used both as an annual and a final performance report

• ED 524B forms available at (www.ed.gov/fund/grant/apply/appforms/appforms.html)

• Electronic submission through e-Reports is mandatory (http://e-grants.ed.gov)

• Only project directors can access e-Reports

Annual Performance Report (APR) 524B Form:

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NO LATER THAN 4:30pm EDT

June 5, 2010

ED 524B Cover Sheet

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Did you include and/or verify Project Director? (name, title, phone number, fax number and email

address)7

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10 01 2009 09 30 2010

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X10 29 10

X

ED 524B Executive Summary

Narrative summary of your program for the project period (1-2 pages)

Suggested outline (See also the guiding questions): Highlights of the project’s goals The extent to which the expected outcomes and

performance measures were achieved What contributions the project has made to

research, knowledge, practice, and/or policyEvaluation

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Section A: Project Objectives Information and Related Performance Measures Data

Everyone must report on: 1. PIRC GPRA objective: Federally funded PIRC programs provide parents

with the information they need to understand their state accountability systems and their rights and opportunities for supplemental services and public school choice.

2. Additional project-specific objectives, i.e., what you are evaluating to specifically demonstrate whether substantial progress was made to meet project objectives and performance measures

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PIRC GPRA Performance MeasureMeasure

Type Quantitative Data

The number of parents of children in the PIRC program's target population (those attending schools not making adequate yearly progress) who receive information on their State accountability systems through direct PIRC services.

GPRA

TargetActual Performance

DataRaw

Number Ratio %

Raw Number Ratio %

Fill in the number of

parents here

/ Fill in the number of

parents here

/

Section A: GPRA Project Objectives and Related

Performance Measures Data3 GPRA Performance Measures (each in a distinct row): One measure for # of parents participating in direct

services for each:a. State accountability system b. SESc. School choice

Section A: GPRA Performance Measures

Direct services = PIRC advice, materials, or training are provided to an identifiable parent(s) and the PIRC has evidence of that service (e.g., one-on-one, parent trainings, and consultation with parents)

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NO INDIRECT SERVICES FOR GPRA MEASURES

Indirect services will NOT be included in GPRA numbers, (i.e., those in which parents received materials but no contact with a PIRC service provider and no documentation of exactly who received the information/services, such as mass media, information booths, mass mailing, web site information services).

Section A: GPRA Performance Measures

Target data = use the raw number target established in your approved application or, if none, use your baseline actual raw number from the first year APR you submitted

Actual data = raw number of parents Describe, including quantitative and

qualitative data, how your PIRC met the GPRA objective

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Section A: Project Objectives

Project-specific objectives: Measures you assessed or intend to assess

to evaluate your PIRC services from your approved application and evaluation design

Each measure is listed in a distinct row

Provide quantitative target and actual data, if appropriate, or leave those boxes blank and provide an explanation and any relevant quantitative and qualitative data

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Uploading Attachments to Section A

IMPORTANT FEATURES OF e-Reports

• Tables or charts cannot be pasted into Section A, Explanation of Progress.

• All tables needed for Section A should be referenced under the relevant performance measure and attached to Section C as a single document.

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Section B: Budget Information

• Budget Period: October 1, 2009 – September 30, 2010

• Provide a detailed budget and budget

narrative including carry-over for the current budget period

• Itemize in detail your approved PIRC budget

• Provide a detailed budget narrative for each

category. (e.g., personnel salary/benefits, travel, contracted services, equipment, supplies, etc.)

• Budget tables can be uploaded as

attachment in Section B

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Other things to consider in the Budget Narrative:

• Why you have not drawn down funds from the Grant Administration and Payment System (GAPS) to pay for your budget expenditure amounts reported in items 8a. – 8c of the ED 524B Cover Sheet.

• Why you did not expend funds at the expected rate during the reporting period.

• Why your budget changed significantly resulting from modifications of project activities.

• Why you had budget changes that affected your ability to achieve approved project activities and/or objectives.

Section B: Budget Information

Section B: Budget Information

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•In addition to the ED524B, please submit:

• Budget Detail Worksheet

• Budget Summary

• Suggested templates have been provided

Section B: Budget Information

ECPE

•Budget Detail Worksheet = 30% of total budget

•Budget Summary = 30% of total budget

Services for Low-Income Parents

•Budget Detail Worksheet = 50% of total budget

•Budget Summary = 50% of total budget

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Matching Funds

PIRC Requirements:• Grantee shall demonstrate that a portion of the services provided by the organization or consortium is supported through non-Federal contributions

• Contributions may be in cash or in kind (Guidance on matching funds can be found in EDGAR 80.24 and

OMB Circular A – 122)

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Matching Funds

Reporting:

• Indicate the costs or contributions to meet the matching requirement and the source of the match

• If in kind services were provided, describe how the value was determined

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Spreadsheets in e-Reports

• Excel spreadsheets cannot be uploaded directly into any section of e-Reports.

• Excel spreadsheets needed as part of an explanation of budget matters should be saved as one pdf file and uploaded as a single document.

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Section C: Additional Information

PIRC activities and accomplishments, particularly

how you met statutory requirements

Describe: Changes in activities for next budget period

Changes to key personnel Status of your project, including

unanticipated outcomes or benefits25

Number of Parents Served

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Please provide the following information:

ECPE ServicesPlease provide a narrative on the types and modes of training, information, and support provided: These services/activities may be provided by a PIRC staff member, subcontractor, or trained representative.

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ECPE Program Name (list each ECPE program you provide separately)

Type of ECPE Program(check as many as apply for each ECPE program you listed)

Modifications Made to National Program

Who Provided the ECPE Services? (check as many as apply)

ECPE Services Parents Received (check as many as apply)

Total Number of ECPE Parents Assisted

PAT HIPPY Other national program PIRC-developed program Other, please describe:

No Yes If yes, what changes were made:

PIRC staff Subcontractor Other, please describe:

In-home instruction/assistance Parent training/ workshops Print or media materials/resources Meetings with school staff Other, please describe:

Strategies Used to Reach and Serve Parents

Describe the number and types of products/information, trainings, etc. provided to parents of minority and LEP children.

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Parental Involvement Policies and Practices

Describe the parental involvement policies and practices used by your PIRC and an evaluation of whether such policies and practices are effective in improving:•Home-school communication

•Student academic achievement

•Student and school academic achievement

•Parental involvement in school planning, review, and improvement

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PIRC Work with SEA, LEAs and Schools

Describe the effectiveness of your work with your SEA,LEAs

and schools towards parental involvement that impacts

student and school academic achievement, including:

Determining parental needs Activities with SEA, LEAs, and schools Numbers of LEAs and schools

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Total Number of LEAs

Total Number of Public Schools

Number of Charter Schools

Number of Title I Schools

Number of Other Schools

Total Number of Private Schools

ED Grants.gov InterfaceED Grants.gov Interface

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Electronic Grants Overview

e-Paymentse-Payments

e-e-ReportsReports

e-Readere-Reader

GAPS

Databasee-e-ApplicationApplication

e-Administratione-Administration

ED Grants.gov InterfaceED Grants.gov Interface

e-Grants Hours of Operation

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e-Grants RegistrationThe first step is to go to http://e-

grants.ed.gov and click the continue button and the page below will be displayed.

Existing users will enter their username and password. If you are a new user, then click on the register button to begin.

The Project Director must register in order to access the report.

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New UsersNew users click on the register button to begin.

On the User Registration page, select the e-Grants module you want to access (e-Reports) and click the next button.

You will be directed to the appropriate registration screen where you will enter information such as name, address, email, and information relevant to the appropriate e-Grants module.

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New UsersYou must enter your name exactly as it

appears under item #3 on your Grant Award Notification.

Your organization’s DUNS number can be found under item #8 on the Grant Award Notification document.

Your e-Grants password will be sent to the email address you provide. Once you receive the email, enter your username and password and click the login button.

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Existing UsersExisting users enter their username and

password and click the login button to begin.On the next page, the existing users will be

shown the e-Grants modules they can access. Users select the module they wish to access and will then be redirected to the appropriate page.

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Start Page

The start page will show reports linked to your log-in.

If you do not see any reports, double-check your name and DUNS number.If these match the GAN, call your

program officer.

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Completing the ReportE-Reports will be available from May 5

through June 5, 2010 at 4:30 pm EDT.File size restrictions (8 MB per attachment)

will be shown.Files may be attached in Word (.doc), PDF

(.pdf), or Rich Text Format (.rtf).The system does not support Excel -

spreadsheets should either be scanned as PDF, or pasted into another format.

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Submitting the Report

Reports are due at 4:30 PM (EST) on June 5, 2010.

Fax a signed Grant Performance Report cover sheet (524B) to (202) 205-5630 within 3 business days of electronic submission to your program officer.

Please print a copy of the report for your records.

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Help Desk Information

8 am- 6 pm ESTMonday-Friday

Phone: (888) 336-8930E-mail: EDCAPS.USER@ed.gov

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1:30 pm EDT

43Memphis, TN

PIRC Staff Contact Information

Rosie.Kelley@ed.gov(202) 260 - 0911

Veronica.Edwards@ed.gov(202) 260 - 2403

Monique.Toussaint@ed.gov(202) 260 - 0964 44

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Questions?