Completing the Form

PLAINTIFF’S CLAIMFORM 07A

On the Plaintiff’s Claim (FORM 07A) change your FORM STATUS by clicking once on the white box. A dropdown menu will appear. Select ‘Active’ from the list, which means you are currently working on the document. Once you have completed the data entry at the end of this process, change the status to ‘Done’.

If you would like more information about the FORM STATUS move your cursor over thehelp prompt in Column ‘F5’ and you will get an explanation of each status.

Form StatusCOMPLETING THE FORM

The CLAIM STATUS should also be set. Choose one of the following from the dropdown menu in Row 6:

1. Active new is an un-filed claim. 2. Active prejudgement is a claim in which judgement has not been granted yet by the Court. 3. Active-judgement is a judgement which has been granted. 4.Closed suggests that the action has been successfully dealt withor a judgement has not been granted.

It is important that before you move an action file from the active folder to the closed folder, that you set the status of the claim to be closed.

Claim StatusCOMPLETING THE FORM

The Track Number appears in C10. As stated in the Index_Active tutorial, the track number is an ID number or name that you have assigned to your case. It is entered in B3 of the Index_Active form. It will be printed off as the footer on each of your forms.

Track NumberCOMPLETING THE FORM

Track Number

Leave the CLAIM NUMBER box empty. This will only be entered after your claim has been filed and the court has assigned you a claim number. When you first print this form out, the claim number will be blank. After you’ve received the claim number, enter it in C12. All subsequent forms will display the claim number automatically.

Claim NumberCOMPLETING THE FORM

SMALL CLAIMS COURT also has a dropdown menu. Once you select from the list, it will automatically fill in the address and the phone number of the city your court is in . If the Small Claims court information is incorrect, it can be corrected manually or by going to the set-up sheet, the SMALL CLAIMS COURT information can be modified. Group 3000 Research staff will make these changes if our help is required.

Small Claims CourtCOMPLETING THE FORM

Plaintiff No.1

C19 : Mark an ‘X’ only if you are acting on behalf of a plaintiff who is under 18.Use a small or big ‘X’ to your own preference. If the plaintiff is under 18, the 04A form must also be filled out, which is to be included with the 07A form.

Leave this row blank if the plaintiff is over 18.

C 20: List any additional plaintiffs. Click on the hyperlink ‘Goto01A’ on the right of

the cell to access the Additional Parties 01A form, which must be filled out if there are any additional plaintiffs.

The <TAB> or <ENTER> key will enable you to move down to the next cell.

Plaintiff No.1COMPLETING THE FORM

Plaintiff No.1COMPLETING THE FORM

C21: Type the last name or company name of the Plaintiff in C21.

E21: This drop box contains a pre-defined list of plaintiffs that is set-up with each client. Select an existing plaintiff from the drop box, then click Update Plaintiff. This will populate rows C21 – C40 with that plaintiff’s data. If a plaintiff does not exist in the drop box, you are to type the information manually into C21 – C40.

Note: Values cannot be stored in the drop box by typing into cell E21.

Defendant No. 1

Mark an ‘X’ if the defendant is under 18. Use small or big ‘X’ to your own preference.

List any additional defendants. Click on the hyperlink ‘Goto01A’ on the rightof the cell to access the Additional Parties 01A form, which must be filled out if there are any additional defendants.

Fill in the information requested. If you have any questions, please contact Group 3000 Research.

Defendant No.1COMPLETING THE FORM

Page 2 – Reasons for Claim

COMPLETING THE FORM

C68 – C77: Enter the details of your claim in each paragraph.

If you prefer to not use the paragraphs, you can create a prompt that states ‘See attached form for particulars’ and attach your own documents.

Reasons for ClaimCOMPLETING THE FORM

Click on the Pre-Judgment Interest calculator hyperlink to go to the calculator.

Enter the principal amount claimed in C78. If there are additional pages, select an X from the dropdown menu in C79. Enter the start date of the claim in C80. Enter the interest rate in C83. If the Court of Justice Act Agreement has agreed upon a different interest amount , select an X from the dropdown menu in C81 and enter the interest rate in C83.

Pre-Judgment Calculator

COMPLETING THE FORM

Enter the End Date of your payment in C205. Using the day-month-year format

(07-Dec-99), enter the End Date relevant to the calculation of the pre-judgment interest. The calculator will automatically calculate the interest amount.

Pre-Judgment Calculator

COMPLETING THE FORM

If you scroll over to the right side of the form, there is a table which calculates periodic payments. Enter the date of the first payment in cell H205, which asks for the End Date. Then enter the payment amount in H208. The number of days it has been since the start date will be calculated in H206. Do the same for any subsequent payments, entering the information in the assigned payment columns. The pre-judgment interest will be calculated by summing up the total of all payments.

Pre-Judgment Calculator

COMPLETING THE FORM

1. Once you ensured that the Pre-judgment Calculation table is set up properly, you would then go to your 11B form, update it, and generate it. This form, if there are payments, will incorporate the payment information and print a Schedule A, which can also be printed independently by going to the ‘Pre_Payment’ sheet.

FAQ:Why do I enter the payment date in the previous column?

Normally, if there is no payment, in column C you have the principle amount, the calculation of the number of days, and the start and end dates, and the pre-judgement interest amount is calculated the same way you’ve always done it. Only if there is a payment do we need to change how we calculate pre-judgement interest. Remember, the first pre-judgment interest calculation is the period for which there was no payment, and this period ends on the date of the first payment. The next pre-judgment interest period is based on a start date that the day after the first payment, and goes until the second payment date, or until default judgement is requested.

Once you are finished entering all your reasons for claim, change your Form Status to ‘Done.’

This will ensure that your information gets updated in subsequent forms.

Change your Claim Status to the stage of your choice.

Form StatusCOMPLETING THE FORM

Click on a ‘Generate & Merge’ button.

Generate & MergeCOMPLETING THE FORM

A pop-up dialogue box will appear, prompting you to run an SQL script. Click ‘Yes’ to continue.

SQL ScriptCOMPLETING THE FORM

1. Two Word documents will appear. ‘Form Letters 1’ is the document you need. Behind it is the merge document SCR_07A, which you do not need. Please close the merge document without changing it.

2. Review the ‘Form Letters 1’ document carefully to see if all your information has been generated correctly. If you wish, use Save As to save the output where you want to store it.

3. Print as many copies as you need of the document. You can now bring these along with you to the Small Claims Court.

To see visual example, go to next slide.

Generating the Word Document

COMPLETING THE FORM

Merge Document (SCR_07A)

Review info in ‘Form Letters 1’. You may save this document using the ‘Save As’ function. Print as many copies as you need.

Form Letters 1

Close immediately, do not save.

Generating the Word Document

COMPLETING THE FORM

Next Steps

Once you have the claim number that has been assigned by the Small Claims Court, come back to the Plaintiff’s Claim 07A form and enter the claim number in C12. From that point on the claim number will appear automatically on all subsequent forms.

The next usual step would be to generate an Affidavit's of Service 08A form when there is only one defendant and one plaintiff. When there is more than one defendant and one plaintiff, the Additional Parties 01A form should also be filled.

COMPLETING THE FORM