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Community Consultative

Committee - Annual

Report

Eden Breakwater Wharf Extension

16 August 2018

Level 17, 141 Walker St

North Sydney NSW 2060

Australia

301311-13734-EN-REP-0035

www.advisian.com

NSW Department of Industry

Community Consultative Committee

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Disclaimer

Advisian operates as an independent business line of the WorleyParsons Group. This report has been

prepared on behalf of and for the exclusive use of NSW Department of Industry, and is subject to and issued

in accordance with the agreement between NSW Department of Industry and WorleyParsons.

Advisian accepts no liability or responsibility whatsoever for it in respect of any use of or reliance upon this

report by any third party.

Copying this report without the permission of NSW Department of Industry and Advisian is not permitted.

Project No: 301311-13734-EN-REP-0035 – Community Consultative Committee -

Annual Report: Eden Breakwater Wharf Extension

Rev Description Author Review

Advisian

Approval Date

Rev 0 Issued for review

S Wakefield

C Reynolds

S Wakefield

16 Aug 18



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Table of Contents

1 Introduction ........................................................................................................................... 1

1.1 Purpose of this Report ......................................................................................... 1

1.2 Project Description ................................................................................................ 1

2 Community Communication Strategy .......................................................................... 2

3 Committee Establishment ................................................................................................. 3

3.1 CCC Membership ................................................................................................... 3

3.2 CCC Governance ..................................................................................................... 4

3.2.1 Terms of Reference............................................................................................... 5

3.2.2 Code of Conduct ................................................................................................... 5

3.2.3 Training ..................................................................................................................... 5

4 CCC Meetings ........................................................................................................................ 6

4.1 CCC Meeting Detail ............................................................................................... 6

Tables

Table 3-1 CCC Members ..................................................................................................................................................... 3

Appendices

Appendix A: Terms of Reference

Appendix B: Codes of conduct

Appendix C: Minutes of Meetings



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1 Introduction

The Eden Breakwater Wharf Extension Project (the Project) includes the extension of the existing Eden

Breakwater Wharf and associated dredging.

The Infrastructure Approval (SSI Approval No. 7734) was granted for the Project by the Executive Director,

Priority Projects Assessment (as delegate of the Minister for Planning) on 5 July 2017.

The Community Consultative Committee (CCC) has been established and provides a forum for discussion

between the Project team, community representatives, and key stakeholder groups relating to Project

activities. It has been developed and operated in accordance with the NSW Department of Planning and

Environment’s Community consultative committee guidelines: State significant projects November 2016.

Information relating to the CCC, such as meeting minutes, is uploaded regularly to the Project website:

https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/community-consultative-

committee.

1.1 Purpose of this Report

This report provides an operational review of the CCC for the time period from July 2017 to July 2018. The

Community consultative committee guidelines: State significant projects requires that the Independent Chair

prepares and publishes an annual report.

This report provides information relating to:

▪ Community Communication Strategy for the Project

▪ How the CCC was established

▪ CCC membership

▪ CCC governance

▪ CCC meeting details.

1.2 Project Description

The Project is located in Snug Cove, Eden, New South Wales and comprises the extension of the existing Eden

Breakwater Wharf and dredging of the approach channel and berth pocket with offshore disposal, to

accommodate the berthing of cruise ships of up to 325m in length.

Key features of the Project include:

▪ Extension of the existing wharf by approximately 95m, including 78 piles to support the extension

▪ Installation of three mooring dolphins and two berthing dolphins, including 30 piles

▪ Installation of new landside bollards to restrain the ship’s bow, including 18 piles

▪ Dredging of 210,148m³ of in-situ material (including over-dredging allowance)

http://planning.nsw.gov.au/~/media/Files/DPE/Guidelines/community-consultative-committee-guidelines-state-significant-projects-2016-10.ashx

https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/community-consultative-committee

https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/community-consultative-committee




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▪ Transport and placement of the dredge material at an offshore disposal site

▪ Installation of minor services (lighting, power, potable water and emergency water)

▪ Installation of navigational aids.

2 Community Communication Strategy

A Community Communication Strategy (Revision 3, 24 November 2017) has been developed in accordance

with Conditions B2, B3, B4 and B5 of the Infrastructure Approval.

The Community Communication Strategy sets the communications and community liaison activities to be

undertaken for the Project in the lead up to work activities, during the work activities and post work activities.

It addresses the following:

▪ Communication and engagement approach and objectives

▪ Project background

▪ Overview of the works

▪ Key milestones

▪ Roles and responsibilities of Project team members

▪ Key messages

▪ Identification of communications tools, timelines and actions to be implemented over the life of the

Project based on the identified stakeholders, impacts and issues for the delivery of the works

▪ Identification of stakeholders that will be affected by the works and targeted consultation

▪ Issues and impacts to stakeholders, and proposed mitigation measures

▪ Monitor and evaluation.



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3 Committee Establishment

A CCC has been established in accordance with the Community consultative committee guidelines: State

significant projects and in accordance with Condition B1 of the Infrastructure Approval.

The committee has been formed from the existing Project community liaison group, which was formed in

January 2015. It comprises an independent chairperson, and community representatives from port businesses,

maritime user groups, residents surrounding the Port of Eden and the relevant maritime authority, a council

representative, and members of the Project team.

The committee will operate during construction and for at least five years from commencement of operating

as a committee and will perform an advisory and consultative role. Meetings have been and will be held

approximately monthly, with any additional or extraordinary meetings held as required.

The purpose of the committee is to provide a forum for discussion between the Project team, community

representatives, key stakeholder groups and Bega Valley Shire Council; to keep the community informed

about the Project; seek community views and feedback on the Project; and to provide an opportunity for

committee members to seek further information about the Project.

3.1 CCC Membership

Table 3-1 provides a list of CCC members and their respective role on the committee.

Table 3-1 CCC Members

Member Name Role

Andrew Dooley Project team representative

Andrew Mogg Roads and Maritime Services representative

Robin Arthur Port of Eden Marina (POEM) representative

Coral Reynolds Project team representative, CCC Secretary

Debbie Meers NSW Department of Education representative

Denis Lawrence Community representative

Benjamin Cruse Eden Local Land Council representative

Gail Ward Cruise Eden representative

Glenn Vardy Project team representative





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Member Name Role

Graham Stubbs Bega Valley Shire Council representative

John Aveyard Community representative

Jenny Robb Eden Chamber of Commerce representative

Kell Dillon Port Authority NSW representative

Leanne Scott Community representative

Matt Jones Transport for NSW representative

Megan Cleary NSW Department of Premier and Cabinet representative

Mike Crandell Project team representative, construction manager

Mike Skitt Cattle Bay Marina representative

Natalie Godward Port Authority NSW representative

Noel Whittem Eden Local Aboriginal Land Council representative

Paul Webster Port Authority NSW representative

Richard Lamacraft Marine Rescue representative

Robert Bain Port of Eden Marina (POEM) representative

Steve Heffernan Switzer Australasia - Eden representative

Tim Whitaker Bega Valley Chamber of Commerce representative

Simon Wakefield CCC Independent chair

Isaac Smith Project team representative

3.2 CCC Governance

A range of processes have been implemented to ensure appropriate governance is applied for the CCC.

These processes include developing a terms of reference for the CCC, developing a code of conduct for all

CCC members to review and sign and providing training to CCC members as required.



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3.2.1 Terms of Reference

The terms of reference for the CCC was updated in October 2017 following consultation with the CCC. The

content of the terms of reference is provided at Appendix A.

The term of reference covers:

▪ Purpose of the committee

▪ Meeting process

▪ Responsibility of members

▪ Out of session communications

▪ Code of conduct

▪ Committee effectiveness

▪ Dispute resolution

▪ Observers and non-committee members’ protocols

▪ Details of where to seek more information.

3.2.2 Code of Conduct

A code of conduct has been drafted and implemented for the CCC member and the independent chair based

on the proforma provided in the Community consultative committee guidelines: State significant projects.

The codes of conduct are provided at Appendix B.

All CCC members, including the independent chair, have reviewed and signed the code of conduct.

One formal warning has been given to a committee member for a breach of the Community consultative

committee guidelines: State significant projects and the Code of conduct for the CCC. This issue has been

resolved and with an action to provide a refresher to all CCC members regarding the code of conduct and the

guideline requirements.

3.2.3 Training

Training has been offered regularly to the CCC members since the establishment of the committee. No

members have raised any concerns or requirements for training.






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4 CCC Meetings

Committee meetings have generally been held on a monthly basis using the following format:

1. Acknowledgement to Country, welcome and apologies

2. Business arising from previous meeting

3. Project report/update

4. Post approval update

5. Marine structures update

6. Environmental monitoring update

7. Community complaints

8. Community feedback

9. Other agenda items / General business

10. Confirmation of next meeting date.

Meetings are held at 6:00pm at the Eden Fishermen’s Club.

Minutes of the meeting are drafted and sent to the committee for comment before finalising and publishing

on the Project website.

4.1 CCC Meeting Detail

Table 4-1 presents a summary of the meetings from the 19 July 2017 to the 25 July 2018. The meeting

minutes are provided at Appendix C.

Table 4-1 Meeting Dates and Summary

Meeting Date Meeting Summary

19 July 2017

Welcome and apologies

Overview of the CCC requirements

Review of Construction Environmental Management Plan

(CEMP) and Sub-plans

▪ Traffic access and transport CEMP Sub-plan

▪ Noise and vibration CEMP Sub-plan

23 August 2017

Acknowledgement to Country, welcome and apologies

Actions from the previous meeting

Code of Conduct / Declaration of Pecuniary and Non-

Pecuniary Interests



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State Planning Approvals update

Project update

Community Feedback

Eden Cruise Industry Strategy

27 September 2018


Appointment of the Independent Chair – Simon Wakefield

Updated Terms of Reference review

Post approval update

Dredging update

Scour protection update

Other Aboriginal Participation options

Environmental monitoring update

Marine structures update

Pedestrian Management Plan update

Community complaints (no complaints received)

25 October 2017


Actions from previous meeting

Updated terms of reference

Project video presented


Dredging update




Community feedback


29 November 2017






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Dredging update




Community feedback


Extraordinary CCC meeting to be held at 13 December 2017

for consultation of Stage 2 CEMP Sub-plans

▪ Noise and Vibration CEMP Sub-plan

▪ Traffic, Access and Transport CEMP Sub-plan

13 December 2017


Stage 2 of the Project overview

Review and discussion of Stage 2 Construction

Environmental Management Plan sub-plans

▪ Traffic, Access and Transport sub-plan

▪ Noise and Vibration sub-plan

Questions

Next steps

31 January 2018





Dredging update

Project film footage presented

Marine Structures update


Community feedback


Community Information Session proposed for February

2018



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28 March 2018






Building condition survey update


Community feedback


2 May 2018




Operational conditions review relating to air quality and

noise amenity

▪ A memorandum/summary narrative for the CCC to be

prepared by 16 May 2018 which will include relevant

EPA information and other literature to help the CCC

make an informed decision.


Building condition survey update


Community feedback


30 May 2018





noise amenity:

▪ Sulphur content in fuels and the MARPOL requirement

that will be in force on the 1 Jan 2020



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▪ Noise (music and announcements from cruise ships

when ships are leaving the port

▪ There was support and opposition for the proposed

amendments to the conditions



Community feedback


27 June 2018





noise amenity

▪ Noise assessment interim results presented

▪ Air quality assessment interim results presented



Community feedback


25 July 2018





noise amenity – Modification Request has been made to

DP&E



Community feedback


Community Display to be held 26 July at Eden Fishermen’s

Club

Appendix A: Terms of Reference



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Terms of Reference Community Consultative Committee

Eden Breakwater Wharf Extension Project

Purpose of the Committee

The CCC is convened by NSW Department of Industry (the Proponent) as part of its stakeholder

and community engagement process for the Eden Breakwater Wharf Extension Project and as

per condition B1 of the Project’s Infrastructure Approval 7734.

The focus of the committee will be the exchange of information during the construction and

operational phases of the project.

Consultation with the committee will be limited to providing the community with updates on

progress, reporting on environmental compliance, reviewing complaints received, and addressing

community concerns and as a forum for community feedback.

Meeting process

Meetings will be facilitated by an Independent Chairperson approved by the Department of

Planning and Environment.

Meetings will be held monthly or as required for the duration construction phase and quarterly

or as required for the operational phase of the project.

Meetings will start and finish on time.

Correspondence and issues raised between meetings will be managed through the Project’s

Communications Advisor.

Only delegates or approved alternatives may attend meetings.

The committee may decide to undertake regular site visits of the project in conjunction with its

meetings, or at other convenient times. The proponent must organise site visits for the

committee if requested by the Independent Chairperson.

Where responses cannot be given at the meeting, questions shall be taken on notice and a reply

given in the meeting outcome notes or at the following meeting unless otherwise agreed.

The proponent must respond to any questions asked or advice given by the committee about

the proponents’ environmental performance or community relation. These responses must be

given to members within 28 days of a committee meeting, unless the meeting’s minutes specify

otherwise.

All discussion should be kept relevant and convivial.

Members shall respect each other’s opinions – and be interested in hearing a range of views.

The duration of the CCC will be determined by Independent Chairperson in consultation with

members.



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The role and purpose of the CCC will be reviewed and memberships refreshed every 12 months

or as required.

The CCC will not circulate papers on behalf of other groups or organisations.

Agenda items should be submitted to the Independent Chairperson by committee participants at

least five working days before the meeting to permit time to gather information and prepare

responses. Final agendas will be circulated as early as possible in advance but no later than 48

hours before a meeting.

The meeting agenda is expected to include:

▪ Apologies

▪ Declaration of pecuniary or other interests

▪ Business arising from previous minutes

▪ Correspondence

▪ Proponents report

Project progress

Issues arising

Monitoring of environmental performance

Community complaints

▪ Other agenda items

▪ General business

▪ Next meeting details.

Responsibility of members

Each member of the committee agrees to:

▪ To be respectful of other members

▪ Check in old disputes at the door

▪ Actively participate in meetings

▪ Allow everyone to contribute

▪ Learn as much as they can

▪ Carefully consider their own and others assumptions

▪ Share their knowledge and responsibility for the success of the meetings

▪ Allow people to change their minds

▪ Comply with directions they are given by the Independent Chairperson during the CCC

meetings.

No individual member shall make a public statement claiming to represent the CCC or other

members of the CCC.



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If a member fails to attend three consecutive meetings, the Independent Chairperson may

request them to reconsider their ongoing role in the committee

Out of Session Communications

Out of Session Communications will be recorded by the Proponent and discussed in monthly

CCC meetings.

CCC members are requested to submit Out of Session Communications to DPI Lands more than

5 business days prior to monthly meetings in order for the communication to be included in the

agenda.

Out of Session Communications received less than 5 business days prior to monthly CCC

meetings may not be included in the agenda and may need to be included in the agenda of the

following CCC Meeting.

If there are important and urgent matters requiring consideration, any member of the committee

may ask the Independent Chairperson to convene an extraordinary meeting of the committee.

The Independent Chairperson must decide whether the extraordinary meeting is warranted, or

whether the matters can be addressed in other ways.

Code of Conduct

All members, including the Independent Chairperson and alternative representatives, must sign a

code of conduct agreement before they join a Community Consultative Committee, and comply

with this code while they are members of the committee.

The Independent Chairperson must bring any breach of the code to the attention of the persons

concerned.

This may take the form of a verbal warning during a meeting, which is formally recorded in the

meeting's minutes, or a written warning following the meeting.

Following three warnings, the Independent Chairperson may ask the Department to replace the

member, if it is a community representative, or the proponent or local council to replace their

member.

Similarly, the Independent Chairperson may request the replacement of any member who fails to

attend three consecutive committee meetings.

Recording of meetings - by recording device, telephone or any other electronic device - is not

permitted without the prior agreement of the Independent Chairperson and the committee

Committee Effectiveness

The Independent Chairperson should ensure new members are given suitable induction training

to equip them for their role on the committee.

The committee may seek funding or other assistance from the proponent for training members

or developing the skills of the committee.

If the Independent Chairperson has concerns about the effectiveness of the committee they may

refer the matter to the Department.

The Department will examine these concerns and determine what, if any, action should be taken.



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If the committee is found to be ineffective, the Department may decide to dissolve or

reconstitute the committee.

Dispute Resolution

Although the committee is not a decision-making or regulatory body, and consensus is not

required on all matters, it should discuss and try to resolve any disagreements between

members.

The Independent Chairperson is responsible for trying to resolve any disputes that arise, either

between members of the committee or between the members of the committee and the

proponent.

If the Independent Chairperson is unable to resolve the dispute then they may refer the matter

the Department for resolution or advice.

The Department's decision on the matter will be final.

If there are any disagreements between members on the minutes, the Independent Chairperson

will have the final say on the matter.

Observers and non-committee members

Members may ask the Independent Chairperson to invite non-committee members to attend

meetings, either as observers or to provide advice to the committee.

This may include:

▪ representatives of the Department or other State government agencies;

▪ technical experts or consultants; and/or

▪ members of the general public.

The Independent Chairperson is to consult with the other members of the committee before

issuing the invitation; and if there is any disagreement between the members about the

invitation, then the Independent Chairperson will have the final say on the matter.

Draft Observer protocol

All observers agree to:

▪ Comply with directions they are given by the Independent Chairperson during the process

▪ Provide information to the CCC as requested by the Independent Chairperson

▪ No individual observer will make public statements claiming to represent the CCC or other

members of the CCC

More information

T: 1800 960 877

E: [email protected]

M: PO Box 343 Eden NSW 2551

W: www.crownland.nsw.gov.au



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Appendix B: Codes of conduct



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Code of Conduct Agreement – Independent Chairperson

As a condition of engagement, the independent chairperson of a Community Consultative

Committee must agree to adhere to the following code of conduct.

Accepted behaviour

As the independent chairperson of the Eden Breakwater Wharf Extension Project Community

Consultative

Committee, I understand I am expected to:

▪ personally chair all committee meetings, or if I can’t be present get the Secretary of the

Department to appoint an alternate chairperson for the meeting from its pool of

independent chairpersons;

▪ oversee the appointment of community representatives to the committee;

▪ ensure that all matters dealt with by the committee fit within the purpose of the committee;

▪ act as a convener, facilitator, mediator and advisor for the committee to ensure that

members can put forward views and that they are not interrupted;

▪ be independent and impartial with respect to all members of the committee;

▪ create an atmosphere of open and constructive participation by the members of the

committee where they can communicate relevant concerns, interests and ideas and express

their reasons for any disagreement;

▪ actively work with the members of the committee to try and resolve any disputes that may

arise during the committee's activities;

▪ ensure confidential matters handled by the committee are kept confidential;

▪ be the key contact between the committee and the Department and other external parties;

▪ advise the Department as soon as possible of any potential or actual conflict of interest that

may affect my ability to fulfil my role on the committee;

▪ ensure members of the committee comply with the code of conduct, and issue warnings to

members who do not comply with this code; and

▪ review the performance of the committee from time to time, and refer any matters of

concern to the Department.

Signed declaration

As the independent chairperson of the committee, I agree to abide by this code of conduct.

I further declare that I have no conflicts of interest in relation to appointment to this committee.

Name:

Contact details:

Address Signature and date:



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Code of Conduct Agreement – Members

As a condition of engagement, all members of Community Consultative Committee must agree

to adhere to the following code of conduct.

Accepted behaviour

As a member of the Eden Breakwater Wharf Extension Project Community Consultative

Committee, I understand I am expected to:

▪ attend committee meetings, at dates and times set by the committee's independent

chairperson

▪ advise the independent chairperson in advance if I am unable to attend meetings;

▪ respectfully engage with other members of the Committee;

▪ contribute to an atmosphere of open and constructive participation;

▪ openly communicate relevant concerns, interests and ideas and make reasons for any

disagreement clear in a constructive and thoughtful manner;

▪ put forward views but also remain committed to open and shared dialogue;

▪ actively work with the members of the committee to try and resolve any disputes that may

arise during the committee's activities;

▪ ensure confidential matters handled by the committee are kept confidential, and refrain from

discussing these matters with other parties outside meetings;

▪ not interrupt when another member is speaking;

▪ not speak publicly on behalf of the committee;

▪ not misrepresent the views of other members of the committee outside meetings;

▪ immediately advise the independent chairpersons during meetings of any potential or actual

conflict of interest relating to matters under discussion; and

▪ abide by the directions of the independent chairperson.

I understand that if I miss three consecutive meetings I may be replaced on the Committee.

Signed declaration

As a member of the committee, I agree to abide by this code of conduct.

Name:

Contact details:

Stakeholder group (if you relevant)

Address Signature and date:



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Appendix C: Minutes of Meetings

Minutes

MEETING Community Consultative Committee (CCC) - Eden Breakwater Wharf Extension Project (Workshop)

MEETING NO. 1 - Workshop DATE Wednesday, 19 July 2017

LOCATION Captain’s Table – Eden Fishermen’s Club

TIME 6.00pm

ATTENDEES Gail Ward, John Aveyard, Natalie Godward, Greg Thomson, Rob Bain, Richard Lamacraft, Debbie Meers, Tim Whitaker, Mike Crandell, Chantel Steele, Brian Tan, Garry Ward, Coral Reynolds

APOLOGIES Jenny Robb, Dr Denis Lawrence, Leanne Scott, Andrew Dooley, Glenn Vardy, Kell Dillion, Matt Jones, Steve Heffernan, BJ Cruse, Megan Cleary, Robin Arthur, Graham Stubbs, Mike Skitt, Paul Webster

PREPARED BY Coral Reynolds

1. Welcome and apologies

Greg introduced the project team members to attendees:• Coral Reynolds (Comacon) - Community Advisor

• Chantel Steels (Advisian) – Workplace Health, Safety & Environmental Surveillance Officer

• Mike Crandell ( Advisian) - Construction Manager

• Brian Tan (Advisian) - Project Engineer

• Garry Ward (Heron Construction) - Dredging Operations Manager

Greg advised what the purpose of the meeting was and reviewed the agenda with attendees.

2. Overview of Community Consultative Committee requirements

Greg provided an overview of the NSW Department of Planning and Environment’s (DP&E)requirement for a State Significant Infrastructure project to appoint a Community ConsultativeCommittee (CCC). Greg advised that he has consulted with the DP&E and been advised that theproject is able to utilise the existing Community Liaison Group and its existing membership,however, there will be some changes to the Terms of Reference (TOR).

This will include keeping the community:

• informed about the projects;

• consulted on the development of the projects, management plans and proposedchanges to approved projects; and

• provide feedback to proponent on key issues about the projects.

Greg discussed that key roles of the CCC is to share project information to the community and to provide feedback from the community to the project team.

Greg advised that there is a requirement to separate the two existing projects; Eden Breakwater Wharf Extension Project and the Safe Harbour Project.

This will involve having separate meetings with separate minutes but the two meetings can be held consecutively with no change to membership.

Meeting attendees raised the issue of being approached by local media seeking information about the project. The community members were advised by the project team that there will be

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increased project communications now a dedicated communications resource had joined the team. Project communications will include a monthly project update to replace the existing fact sheets, a dedicated 1800 number, email and postal address are being established; and that the Department of Industry will continue to liaise with the media.

Some CCC members noted they are also contacted by Andrew Constance’s office for project information. Coral advised that she will contact Andrew Constance’s office directly and liaise with his office to keep them updated about the projects.

It was noted that the Department have media protocols that need to be followed and these protocols do not always meet with the expectations of the media with regard to response times.

Code of Conduct and Pecuniary and Other Interests Greg discussed the requirement for CCC members to review the Code of Conduct, and Pecuniary and Other Interests Form which was given to members.

Greg asked the CCC to take the forms home with them to review and to return and sign at the next meeting. If members had any questions about these forms they were to contact him directly.

3. Review of Construction Environmental Management Plan and sub-plans

Mike explained to the CCC that the purpose of the Proponents Construction EnvironmentManagement Plan (CEMP) is to distil the information published over the past 12 months andpertinent to the construction phase of the project. These published documents include;

• The Environmental Impact Statement (EIS) prepared by the Proponent (Department ofIndustry – Lands)

• Submissions from Agencies and the public received in response to the EIS

• The Proponents responses to the public and Agencies submissions

• Commonwealth Approvals included EPBC referral decision and the Sea DumpingPermit

• Environmental Protection Licence from the Environmental Protection Licence

• Department of Planning and Environment Conditions of Consent

The overall CEMP is then further distilled into sub-plans that deal with specific aspects of environmental management of the project with the Department of Planning and Environment requiring a number of these sub-plans to be reviewed in consultation with the CCC and other Agencies with the two sub-plans required to be reviewed by the CCC being the Traffic Access and Transport subplan and the Construction Noise Vibration and Management sub-plan for review tonight.

Mike also noted that these 2 subplans only relate to the dredging works and further consultation with the CCC will be required once the marine structures contractor is appointed and they develop their contract specific sub-plans.

Richard noted Aconex is referenced in the sub-plans. Attendees were advised that Aconex is used as a project document control system and was not open to the public.

However all project documents including finalised CEMP and sub-plans will be uploaded to the Department’s project website which will be updated on a regular basis.

Richard asked if the issue of underwater acoustics had been considered as this didn’t appear to be covered in the noise and vibration sub-plan as there are currently people living on boats in Snug Cove. Attendees were advised that Roads and Maritime Service (RMS) had been consulted and that people living on boats would be regularly updated with project information.

Greg advised attendees that the underwater noise level information was obtained from noise monitoring and modelling during the construction of the navy wharf was built and the zones of exclusion were determined utilising this noise monitoring/modelling work.

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Attendees asked if there would be ongoing monitoring and compliance of the implementation of the two sub-plans. The project team advised that the DP&E will manage monitoring and compliance and that there are also regular internal and external audits undertaken during construction to monitor this..

Traffic, access and transport sub-plan The plan was reviewed with attendees, in particular:

• Plan purpose/overview

• Proposed heavy vehicle routes

• Hours, duration and truck movements per day

• Out of hours deliveries

• Marine construction and vessel mooring zones

• Minimising disruption to Port businesses

• Pedestrian access arrangements

• Public safety

The meeting discussed the proposed routes for heavy vehicles travelling to and from site - the blue route denoting travel to site and the red route denoting travel from site.

CCC members asked why the routes were chosen that has heavy vehicles travelling through two school zones; Eden Public School and Eden High School.

Meeting attendees were advised that these were the only viable routes available for construction traffic following Bega Valley Shire Council excluding the gentrified section of Imlay Street from heavy vehicle use.

Garry advised that truck drivers and delivery companies would be educated through the project induction and regular site toolboxes which will include discussion of road safety and legal speed limits, particularly when passing through school zones.

Coral advised that the project team would visit these schools and advise students about safety around heavy vehicles. Information will also be provided to parents, teachers and visitors to these schools.

The meeting discussed the condition of the roads and who would be responsible for restitution at the end of the project considering some the routes being used for the project do not appear to be designed for heavy vehicle use and are in varying states of repair/disrepair.

Greg advised that a dilapidation survey had been undertaken which is to be submitted to Bega Valley Shire Council on 21 July to establish the base line of road condition on the routes which will prove useful in determining the extent of repairs the Department may need to undertake at the completion of the project.

It was noted that there will only be a few truck movements per day to site during the dredging works with the bulk of the trucks travelling early morning and late afternoon. Trucks would be used to bring in plant and equipment for site establishment works, concrete trucks for scour protection, and fuel deliveries. Heavy duty mobile cranes will also be required to come to site but these would not be oversized. There are also no planned out of hours deliveries.

The meeting discussed the dredging footprint which shows vessel movements. Richard advised that vessels do not use UHF channels but instead use VHF Channel 16 (for initial contact “call channel”) and VHF Channel 08 (for in the Port “working channel”). The project team noted this.

Richard discussed that he has had difficulty previously finding the published “Notice to Mariners”. Greg advised that this information is available on the Port Authority website and will provide this information to the CCC. (PMN: the Harbour Master has also committed to placing notices to mariners on the Harbour Masters notice board just outside his office).

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The meeting reviewed the mooring and working zones and the work site. Garry advised that:

• Temporary fencing will be erected around the wharf and will still enable Gotcha Bait tooperate as normal.

• Pedestrian access to the wharf will not be permitted during construction.

• Enhancement of line marking where required will be undertaken to denote passage toShelly Beach.

• There will be limited parking options in the vicinity of the breakwater wharf, however,vehicles visiting businesses will still be able to load and unload.

• Is highly unlikely that the mooring zone will be used during the dredging phase.

• Ship and pilots will still be able to use the wharf for emergencies under the instruction ofthe Harbour Master.

• There will be a 50m exclusion zone around the dredge.

• The T Jetty will be utilised for offloading from cruise ships – via the ships tenders.

• Anyone accessing tugs at the end of the Breakwater Wharf will need to be inducted tosite and that the lease will expire shortly.

Natalie advised that Svitzer had brought a barge to the T Jetty to facilitate passenger transfer and had no issues with using the T Jetty.

Greg noted that buses for cruise ships will be located at the front of the co-op and the plan was to minimise disruptions to local businesses. Greg also noted that he will check the existing parking signs and have these amended if required to ensure no parking zones are clearly defined, particularly in the vicinity of the Shelley Beach access route.

Richard discussed the large number of recreational boats that visit throughout the year, with the peak period around the time of the Sydney to Hobart yacht race. Coral advised that she will notify the Cruising Yacht Club of Sydney, the Afloat magazine and other organisations of the changed conditions in the Port of Eden.

The meeting discussed the possible impact of the project on the Eden Whale Festival. Greg advised that the project team had met with festival organisers earlier that day to review the fireworks at the wharf, dragon boat races, traffic management, road closures and other aspects of the festival. The project team will continue to liaise with festival organisers to manage the impact of the project on the festival.

Meeting attendees asked if there were any planned out of hours and weekend deliveries. Garry advised he wasn’t expecting any and at this stage, they are considering to only undertake concrete pours in normal construction hours Monday and Friday but may still pour on Saturdays.

The meeting discussed the difficulty of parking at the wharf during peak tourist season.

Richard queried sections of the plan pertaining to the use of mobile phones which were conflicting. Greg noted this and advised the plan will be updated to remove this conflict.

The meeting discussed the safety practice of using horns on plant for warning workers in the vicinity. Garry advised that for the dredging plant, flashing warning lights in lieu of blowing their horn will be implemented to reduce noise.

Gail asked about the duration of 24/7 hour dredging noting a recent article in the Eden Magnet. The project team clarified it will take approximately eight to ten weeks, contingent on weather and geological conditions, and that after dredging has been completed all works will be within the standard construction hours.

Noise and vibration sub-plan The plan was reviewed with attendees, in particular:

• Plan purpose/overview

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• Construction hours, dredging and offshore disposal activities

• Background noise and predicted noise levels per activity

• Night Dredging Protocol

• Noise monitoring

• Mitigation measures

• Community consultation and contact details The project team clarified the locations of noise monitoring locations, why these locations were chosen, and that monitoring will be undertaken for the first three weeks of night dredging. Richard asked where areas A, B and C were that are referred to in the plan as this is not shown in the plan he received. Mike advised that this information was an oversight and will now be included in the Sub-plan for clarity. Meeting attendees had no comments related to the Night Dredging Protocol. It was reiterated that noise monitoring will be done nightly for the first three weeks of night dredging. (PMN: to clarify, noise monitoring will be undertaken 24/7 for the duration of the dredging campaign, not just for the first 3 weeks) The CCC asked what the plan was to manage noise. Garry advised that Heron are in the process of installing additional noise attenuation and noise deflectors to the body of the dredge to reduce as far as reasonably practicable to noise at the sensitive receivers. During dredging they also could:

• amend the location of dredging depending on wind direction and

• undertake noisy works close to shore during the day The operational mitigating actions implemented will also be determined by the outcomes of the noise level monitoring at the three designated locations. Greg discussed how complaints will be managed by the Department during the night dredging works, the assessment period of three weeks, how regular updates are to be provided to the DP&E, the role of the Communications Advisor, community consultation undertaken which has included doorknocking sensitive receivers and letterbox drops of Eden residents. Richard noted that many residents have post office boxes and to ensure that they received notifications. Greg noted that he had received a telephone call from Leanne Scott regarding decibel (dB) levels and had advised that the dredging noise levels are required to comply with the levels set out in the EIS and RTS. Garry stated that he had been advised by his noise consultants that noise levels for dredging will not exceed 75dB. If noise levels exceed the levels set out in the EIS and RTS additional modifications will be made to the dredge, where possible.

4. Questions

Meeting attendees discussed RMS moving moorings. Mike advised that he had been liaising with RMS and that there are only two moorings left to move which will be done in the next few weeks.

5. Next Steps

Greg advised the meeting that the next steps were as follows:

• Meeting minutes will be prepared and provided to attendees, then submitted to the DP&E.

• The Council will review and provide their requirements for the Traffic, Access and Transport Sub-plan.

• The EPA and Council will review and provide their requirements the Noise and Vibration Sub-plan.

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• After these sub-plans have been reviewed they will be submitted to the DP&E for approval, which will happen in the next week as these sub-plans are to be submitted one month prior to construction

The next CCC meeting will be held on 23 August just prior to dredging commencing. Meeting attendees asked again about damage to roads and damages being paid for by local residents. Greg reiterated that a road dilapidation survey has been completed and restitution will be made at the end of the project by the Department if deemed to be the cause of the damage. Attendees also discussed Eden being a working port with no dedicated heavy vehicle route. Meeting attendees were thanked for attending. The meeting closed at 7.11pm.

Minutes

MEETING Community Consultative Committee (CCC) - Eden Breakwater Wharf Extension Project

MEETING NO. 22 DATE Wednesday, 23 August 2017

LOCATION Captain’s Table – Eden Fishermen’s Club

TIME 6.00pm

ATTENDEES Leanne Scott, Gail Ward, John Aveyard, Rob Bain, Richard Lamacraft, Megan Cleary, Graham Stubbs, Mike Skitt, Mike Crandell, Chantel Steele, Simon Wakefield, Mark Lomas, Garry Ward, Greg Thomson, Coral Reynolds

APOLOGIES Jenny Robb, Natalie Godward, Debbie Meers, Dr Denis Lawrence, Andrew Dooley, Glenn Vardy, Tim Whitaker, Kell Dillion, Robin Arthur



Greg acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present.

2. Actions from the previous meeting

Actions from the previous meeting were as follows:

• Provide ‘Traffic Management’ fact sheet to the group prior to the commencement of site works – this has been incorporated into the September 2017 update which has been drafted and is in the publishing approval process. Once approved by the Department of Industry the update will be provided to CCC members.

• Provide ‘Access to Shelly’s Beach’ fact sheet to the group prior to the commencement of site works – this has been incorporated into the July 2017 project update and provided to CCC members.

• Provide ‘Multipurpose Jetty Upgrade’ fact sheet to the group prior to the commencement of site works – This project will be delivered by the Coastal Infrastructure unit and a fact sheet will be provided closure to the works commencing on the Multipurpose Jetty.

• Department of Industry – Lands & Forestry to work with Cruise Eden to ensure that alternative pick up/drop off area is fit for purpose and ready for cruise season – the Department is working closely with Cruise Eden to ensure the area is fit for purpose and this will be ongoing for the duration of the project.

• Provide information on the location of new swing mooring locations once RMS have finalised locations – Greg is waiting for RMS to provide a plan. Once this has been received Greg will provide to CCC members.

• Notification in the local paper regarding the closure of the Breakwater Wharf and adjacent area – this has been completed.

• Organise contact details for the remaining two secondary schools to undertake a project presentation – Coral will liaise with the schools and arrange these presentations.

• Consider the possibility of undertaking additional presentations to services clubs and local radio – Coral will pursue these opportunities.

• Information about NEIS will be distributed to the group with the last meeting minutes – noted.

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3. Review of Terms of Reference

Greg discussed the requirements to review the Terms of Reference for the CCC some of the changes to the Terms of reference could include the following:

• The role and the responsibilities of the Independent Chairperson – Greg advised that the Department is currently working with the DP&E to finalise. In the interim, Greg will continue to chair the meetings until an appointment has been made.

• Provision of committee training – this is available to members if they believe this is required.

• Dispute resolution process – the Independent Chairperson will be responsible for issue resolution.

• Information sharing (environmental performance, community relation) – this is a two-way relationship with the CCC members to share information and provide feedback to the project team.

• The clause related to review of the committee’s effectiveness – the DP&E can review and remove any committee members if required.

Greg advised he will amend the Terms of Reference and send to CCC members for their review.

4. Code of Conduct / Declaration of Pecuniary and Non-Pecuniary Interests

Greg advised he has received a number of completed forms from the CCC members and also provided the forms to members that were unable to attend the CCC Workshop for completion.

5. State Planning Approvals

Greg advised that all state planning approvals have been issued and all the post approval documents have been approved by DP&E. The following Management Plans and sub-plans have been developed for the commencement of Stage 1:

• Environmental Representative Approval

• Construction Environmental Management Plan

• Aquatic Ecology Sub-plan and Monitoring Program

• Noise and Vibration Sub-plan and Monitoring Program

• Night Dredging Protocol

• Traffic, Access and Transport Sub-plan

• Water Quality Sub-plan and Monitoring Program

• Pollution Incident Response Management Plan

• Community Communication Strategy

• Staging Report

• Pre-Construction Compliance Report

• Compliance Tracking Program The CCC was advised that these documents will be published on the project website in the coming week.

6. Project update

A project update was provided as follows:

• The dredge is scheduled to leave Melbourne on 29 August 2017 – subject to weather conditions.

• Dredging will commence on or around 4 September 2017 and will be undertaken 24 hours, seven days a week for up to 15 weeks (subject to geotechnical and weather conditions, etc.)

• Weekly compliance reports to be submitted to DP&E for dredging between 10 pm – 7 am and a Night Dredging Assessment Period Report to be submitted after 3 weeks of dredging.

• Site closure – temporary fencing has been installed, site offices established, footpath marking and zebra crossing completed.

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• Water quality monitoring buoys are in place in Cattle Bay, at the Eden Mussel Farm, Lookout Point and Quarantine Bay (which is the baseline buoy). A dashboard has been developed to track performance and has warnings system in place for the water quality trigger levels and if the buoys are malfunctioning.

• Swing mooring relocation has been completed by RMS. Seven moorings were relocated and RMS will provide a map of the relocated moorings to the CCC.

• Marine structures - 8 companies have submitted tenders, tender evaluation and negotiations are ongoing, the award of the contract is expected in October with works to commence in early 2018 after dredging and scour protection works has been completed.

7. Community Feedback

Greg provided project cards to meeting attendees and advised that the 1800 number and email address go directly to Coral. No feedback was provided from the CCC members

8. Other items

Richard mentioned that there had been issues with water quality monitoring buoys and noted that he’s heard that between one and three of the moved moorings might be relocated closer to the batter. Greg advised that he will follow up with RMS. Leanne asked about expected dredging noise levels. Greg advised it will be a dull humming background noise similar to an air conditioner. Simon discussed noise monitoring at 3 sensitive receivers. Leanne asked the locations and Chantel advised that these will be at the locations previously used.

Mike Skitt asked about any other construction noises that may take place at night. Greg advised only dredging activities will be undertaken from 10 pm to 7 am, and that non-dredging activities must be undertaken during normal construction hours which are from 7 am to 6 pm Monday to Friday, and 8 am to 1 pm Saturdays.

9. Eden Cruise Industry Strategy

Megan introduced herself and her role in the organisation within the Shoalhaven, Eurobodalla and Bega Valley Regions, their existing relationships with local organisations and the focus on four broad strategies to achieve the objective of increased cruise vessel visitation: #1 - provision of strategic enabling infrastructure #2 - promotion of Eden as a unique cruise industry destination to build visitation numbers #3 - help local organisations to exploit business development opportunities #4 - support new product development to enhance the Eden cruise experience The approach is as follows:

• Promotion: $300,000 secured to undertake activities over 2 years; program of activities under development with Bega Valley Shire Council.

• Business Development: Leverage the expertise and services of TAFE, Business Connect, Destination Southern NSW, Destination NSW and others.

• Product Development: Work with local partners: Sapphire Coast Tourism and Eden Chamber of Commerce.

Megan gave an overview of the development of a benefits realisation strategy which covers how they deliver value to the local community during business case development. Rob asked about the Project Control Group within Crowns Land and where they fitted into the Port Precinct Master Plan. Megan advised that the Cruise Strategy was separate but the makeup and approach of the Project Control group will be finalised shortly.

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John noted that one of the successes of the cruise ship program to date has been the welcome they have received at the Port by volunteers and with an increased number of cruises the volunteers may not be able to cope. Megan advised she has had this discussion with Cruise Eden. This hasn’t been addressed in the strategy but talks about marketing Eden to cruise operators, upskilling existing businesses and leveraging training from TAFE and other training providers. Graham talked about how this can be progressed without dissociating the volunteers and community goodwill. Graham encouraged CCC members to come forward with ideas. John noted that many organisations in the region rely on volunteers and that many are ageing which can put a burden on the volunteers and volunteering organisations within the community. Rob talked about the Safe Harbour Project; that other ports in the region are very busy and generating a lot of tourism (e.g. Batemans Bay has a chandlery and eateries). Megan talked about capacity building and encouraging small businesses to access. Gail talked about the TAFE students who are volunteers and levels of supervision required. Graham advised he previously was employed by TAFE and that TAFE is evolving. Graham noted that TAFE needs to be more customer focused and to let TAFE know what industry requires. There are opportunities in the VET sector to restructure and tailor programs around community needs. Leanne advised she has been concerned about the industry strategy and helping businesses survive in the off season. Leanne queried if there were any lessons learnt from other locations. Megan advised that they will be focussed on enticing repeat visits throughout the year from people who have visited the area on a cruise, and is working with a business advisor to determine what is viable for each business for sustainability for the entire year. Graham advised he has been working with Canberra Airport as there are now international flights to Canberra and he is expecting visitors to come to Eden as a destination. Gail raised the importance of working with Sapphire Coast Tourism to build the region as an all year destination. As a result of a blog in Singapore Gail had visitors flying to participate in diving and kayaking activities that had featured in the article. There have recently been a few excellent magazine articles nationwide that paint a picture of this being an all round, not to be missed destination.

10. Other agenda items

Gail discussed that at a Chamber of Commerce meeting it was noted that there is an opportunity to display project information in shop windows in Eden. Coral advised she has spoken with Jenny Robb and will be meeting with her in the next few days to progress having a possible pop-up shop or display.

11. Next Steps

Greg advised that the next CCC meeting will be held on 27 September 2017. Meeting attendees were thanked for attending. The meeting closed at 6.50pm.

Minutes


MEETING NO. 23 DATE Wednesday, 27 September 2017

LOCATION The Auditorium – Eden Fishermen’s Club

TIME 6.00pm

ATTENDEES Jenny Robb, Natalie Godward, Debbie Meers, Gail Ward, John Aveyard, Rob Bain, Richard Lamacraft, Megan Cleary, Graham Stubbs, Steve Heffernan, Paul Webster, Mike Crandell, Chantel Steele, Simon Wakefield, Mark Lomas, Garry Ward, Greg Thomson, Coral Reynolds

APOLOGIES Leanne Scott, Dr Denis Lawrence, Andrew Dooley, Glenn Vardy, Robin Arthur



Greg thanked attendees for coming to the meeting and acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present.

2. Appointment of the Independent Chair

The CCC was advised that Simon Wakefield, the Project’s Environmental Representative (ER), has been approved by Department of Planning and Environment (DP&E) as the CCC’s Independent Chairperson. Simon provided an overview of his roles as ER and Independent Chair.

Natalie asked if Simon would be chairing the meeting. Simon advised he will chair the meeting with project update input from Greg.

3. Actions from previous meeting


RMS to provide DOI Crown Lands & Water with a map of finalised swing mooring locations

Coral pursuing opportunities to provide additional presentations to services clubs and local radio

Amended Terms of Reference (ToR) to be sent to CCC Members for review.

4. Updated Terms of Reference

The ToR have been updated to reflect the changes to the CCC and the updated ToR will be circulated for comment. The CCC was advised to send any comments to Coral for consideration by 6 October 2017.


Simon provided a post approval update as follows:

The project is progressing well. Only correspondence with DP&E to date has been related to weekly reporting regarding noise complaints of which there haven’t been any.

Weekly compliance noise reports are being submitted to DP&E for dredging between 10pm – 7am

A monthly Environmental Representative Report regarding environmental performance of the project will be submitted to DP&E

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NSW EPA have visited the site to observe the dredging operations and the site set-up.

6. Dredging update

Greg provided a dredging update as follows:

A Welcome to Country was held on the 12 September with BJ Cruse from Eden LALC with the dredging contractor, project personnel and DOI Lands & Water Senior Management attending

Dredging commenced on Thursday 7 September 2017

Approximately 62,000m³ material has been dredged with approximately 150,000m³ remaining

Currently, dredging is scheduled to be completed by early November, weather permitting. Greg presented the dredging footprint/map depicted in different colours with white showing completed areas. Greg discussed the removal of debris from the port which has been predominantly tyres and wire.

7. Scour protection update

Greg provided a scour protection update as follows:

Scour protection works have commenced

Daily concrete pours are underway

Target of 4 mattresses to be fabricated per day

18 of 170 mattresses have been fabricated to date

Engaging Mundaaba Construction (as part of the Aboriginal Participation in construction).

8. Other Aboriginal Participation options

Greg discussed the following:

Provision of Cultural Awareness Training to contractors and project personnel

Provision of pontoon with long gangway ramp for boat ramp is a current option being pursued (dependent on Eden Local Aboriginal Land Council (ELALC) obtaining Approvals for installation)

Supporting the construction of a memorial lookout on the Bundian Way which already has Council approval – this is still being worked with Eden LALC

Possibly paying for rigging and dogging tickets for labour – also working at heights training

Supply of tools/materials for construction of site huts.


Greg provided an update of environmental monitoring:

Water quality: o Turbidity levels to date have all been below the lowest (watch) trigger levels.

Background levels similar to port levels

Noise levels: o No noise complaints have been received to date o Dredging noise levels have been in accordance with the levels modelled for the

Environmental Impact Statement (EIS)

Marine mammals: o A Cetacean Register has recorded 55 sightings (as of 24 September).

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Attendees were advised that no complaints have been received to date.


Tender evaluation and negotiations are ongoing

Contract award is expected in late October

Works forecast to commence 1st quarter 2018 subject to timing of Contractor pre-mobilisation procurement activities

Current forecast completion is February 2019.


Gail noted that there had been discussions in Eden regarding the issue of payment made to Eden Mussel Farm and dredging stopping harvesting mussels. Greg explained monies had been paid to Eden Mussel Farm establish another farm at Boydtown, enabling the Eden Mussel Farm to catch spat and harvest from the Boydtown lease while dredging is being undertaken. This has removed any potential claim against the dredging and provides Eden Mussel Farm with additional infrastructure to grow their business. It was also noted that the recent closure of the mussel farm was caused by an algal bloom that happened prior to dredging commenced.


The Pedestrian Management Plan for the upcoming cruise season was discussed. John asked what the work is being undertaken adjacent to the Heron office. Greg explained that the “T” jetty will be utilised to disembark passengers from the tenders during the construction phase and the works being undertaken are to upgrade the area and make it safer for passengers disembarking tenders and accessing the Port.

Rob asked about Cruising Yacht Club being informed about what will happen over the Christmas break. Coral advised that she is a few weeks away from advising boating organisations as she is waiting for further information including the timing of dredging completion, site shutdown over the Christmas period, scour protection fabrication, vessels that still may be moored at the wharf.

The issue of drones flying over dredging and the port area was discussed as follows:

The rules surrounding the flying of drones are covered under the Civil Aviation Safety Regulations Part 101. Regulation 101.055 stipulates that:

o “A person must not operate an unmanned aircraft in a way that creates a hazard to another aircraft, another person or property”

Drone Regulations and the Standard Operating Conditions for drones can be found on the CASA website www.casa.gov.au.

Greg asked attendees if they could inform anyone they know who may be flying drones to advise them of these requirements.

14. Next Steps

Simon advised that the next CCC meeting will be held on 25 October 2017. Meeting attendees were thanked for attending. The meeting closed at 6.35pm.

http://www.casa.gov.au/

Minutes


MEETING NO. 24 DATE Wednesday, 25 October 2017


TIME 6.00pm

ATTENDEES Jenny Robb, Leanne Scott, Gail Ward, John Aveyard, Rob Bain, Richard Lamacraft, Megan Cleary, Dr Denis Lawrence, Graham Stubbs, Megan Cleary, Mike Crandell, Simon Wakefield, Mark Lomas, Greg Thomson, Glenn Vardy, Coral Reynolds

APOLOGIES Debbie Meers, Natalie Godward, Kell Dillion, Garry Ward, Andrew Dooley, Chantel Steele



Simon thanked attendees for coming to the meeting and acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present.



RMS to provide DOI Crown Lands & Water with a map of finalised swing mooring locations: o The map was shown to meeting attendees. Simon explained that six moorings have

been relocated. Greg explained that the blue line on the map signified the rough location of the top of the batter.

An Information for Recreational Boaters notification has been prepared in consultation with Marine Rescue and the Port Authority. This is currently in the DoI internal publishing approval process. Upon approval this will be distributed to boating associations and other key stakeholders. Coral thanked Rob Bain, Richard Lamacraft and Paul Webster for their input.

3. Updated Terms of Reference

The Terms of Reference (ToR) have been amended with comments received from some CCC members. These will now be finalised and circulated to CCC members.

4. Project videos

Greg showed CCC members the Project Commencement Video and the Dredging Update Video. Greg advised that more videos will be made at various project milestones, and at the end of the project there will be an overall project video compiled. Greg advised that the videos will be made available on the Crown Lands website and across various forms of social media.



Weekly compliance reports have been submitted to the Department of Planning & Environment (DP&E) for dredging between 10pm – 7am

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The Night Dredging Assessment Report has been submitted to DP&E. Feedback from DP&E is expected this week

A monthly Environmental Representative Report has been submitted to DP&E

An audit was undertaken and provided to DP&E – actions for improvement were identified but there were no non-conformances

An amended Construction Environment Management Plan (CEMP) has been provided to DP&E for their information

The Traffic and Pedestrian Access Plan has been prepared and submitted to DP&E for approval. This is expected to be received in early November.

Mike advised the group that the Traffic and Pedestrian Access Plan was for the management of traffic and pedestrians during the upcoming cruise season and will be managed by Sapphire Coast Tourism.

6. Dredging update


Approximately 175,000m³ material has been dredged to date with approximately 35,000m³ remaining (~80% complete)

Rock ripping commenced on 24 October

Dredging is still on schedule to be completed by early November, weather permitting. The meeting discussed the significant amount of debris that has been removed from the port to date, particularly between the Breakwater Wharf and Multipurpose Jetty. It was noted that a cultural change needs to take place with port users as this practice of dumping debris into the Port will create high risk to visiting cruise ships. . Greg presented the dredging footprint/map depicted in different colours, with white showing completed areas and discussed the ripping of the rock in close to the wharf. The meeting discussed having a survey done at the end of dredging to show dredging has been completed to contract specifications.



Scour protection works are ongoing

Daily concrete pours are now underway at various locations in Eden – at Eden Concrete and Cock’s yard

80 of 170 mattresses have been fabricated to date

Installation of scour protection is due to start mid to late November after dredging has been completed

Offsite fabrication will continue to be undertaken whilst scour protection is being installed.



Water quality: o Turbidity levels to date have all been below the lowest (watch) trigger levels o A complaint was received (via the EPA) on 8 October regarding turbidity levels in

Snug Cove o Upon investigation it was identified that the material settled out of suspension with

the change of the tide o No further action required was required o Elevated turbidity levels are expected for the next 5 to 7 days whilst ripping rock is

underway. Water quality will be closely monitored during this time.

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Noise levels: o Dredging noise levels have been in accordance with the levels modelled for the EIS

Greg mentioned the foam (noise attenuation material) that had been in place above the dredge exhaust vans and dredging equipment to help reduce the noise levels being produced.

Marine mammals: o A Cetacean register has recorded 146 sightings (as of 22 October 2017). Sightings

are not just for individual cetaceans but also include groups.

Jenny advised she had been asked by a community member if there would be an issue with diving in the Port. Project attendees were advised that whilst the project was being undertaken it would be safer to dive in other areas in Snug Cove away from the works.


Simon advised attendees that an environmental complaint was received on 8 October 2017 related to turbidity in Snug Cove as previously discussed. Simon discussed that whilst no formal noise complaints have been received to date the project team understand that some Eden residents are experiencing sleeplessness and discomfort but are supporting the project. It should be noted that these issues have been documented and will be escalated if the issues continue to be reported. The project thanked attendees for their ongoing patience and support during dredging.


Attendees were advised that the award of the marine structures contract is expected before the end of October. Works are forecasted to commence 1st quarter 2018 subject to timing of contractor pre-mobilisation and procurement activities. The current forecast completion date is February 2019.


Simon asked meeting attendees if there was any feedback from the community or CCC members. Jenny advised that feedback she had received to date had been all positive. John enquired about the blue buoy off Cocora Beach. The blue mooring buoy of Cocoa Beach is a 24hr courtesy mooring buoy installed by RMS (note the red buoys installed in East Boyd Bay are Emergency Buoys).


Leanne asked about the timing of piling for construction of the marine structures. The project team advised that they will be able to provide Leanne and CCC members more certainty around programming for piling for marine structures once the contract has been awarded, but unlikely to start piling until March 2018.

13. Next Steps

Simon advised that the next CCC meeting will be held on 29 November 2017 and will be held upstairs in the Captain’s Table. Whilst there is no plan to have a CCC meeting in December Mike advised that consultation will need to be made with the CCC regarding the Construction Environment Management Plan for the marine structures contract and an extraordinary meeting may need to be called. Meeting attendees were thanked for attending.

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The meeting closed at 6.31pm.

Minutes


MEETING NO. 25 DATE Wednesday, 29 November 2017


TIME 6.00pm

ATTENDEES Jenny Robb, Gail Ward, John Aveyard, Rob Bain, Richard Lamacraft, Dr Denis Lawrence, Graham Stubbs, Debbie Meers, Natalie Godward, Robin Arthur, Tim Whittaker, Andrew Dooley, Mike Crandell, Simon Wakefield, Mark Lomas, Greg Thomson, Glenn Vardy, Garry Ward, Tony Matthews, Mal Hiley, Coral Reynolds

APOLOGIES Megan Cleary, Leanne Scott, Kell Dillion, Chantel Steele



Simon thanked attendees for coming to the meeting and acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present. Simon acknowledged apologies and welcomed Mal Hiley and Tony Matthews from Waterway Constructions. Mal thanked the department for being awarded the tender for Stage 2 marine structures; gave an overview of the company, its operations and project locations; and acknowledged the importance of the project to the Eden community. Simon acknowledged that there were also attendees from the Department of Premier and Cabinet (DPC) and Property NSW.



The Final Terms of Reference have been sent to CCC members

An Issues Register has been established and has recorded issues to date which is available on request. Simon explained that this information is also captured in the project’s stakeholder database and weekly project team meetings and investigated as required.


Simon provided a post approval update as follows and consultation with DP&E:

Weekly complaint reports were submitted to DP&E for dredging between 10pm – 7am

Scour protection will be undertaken during normal construction hours of 7am to 6pm Monday to Friday and 8am to 1pm Saturday

Revised Traffic, Access and Transport Construction Environment Management Plan (CEMP) Sub-plan including the Traffic and Pedestrian Access Plan was submitted and approved by DP&E

A revised Community Consultation Strategy has been submitted to DP&E for their information

The monthly Environmental Representative Report continues to be submitted to DP&E which includes an environmental audit

Stage 2 CEMP and CEMP Sub-plans are being prepared and expected to be submitted to DP&E in January 2018 for their review.

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Simon noted that all relevant plans such as the CEMP, CEMP sub plans and Community Consultation Strategy are on the project website (https://www.crownland.nsw.gov.au/crown_lands/coastal-harbours-and-river-entrances/eden/port-development-project)


Greg provided an update of Stage 2 marine structures:

Waterway Constructions were awarded the marine structures contract on 27 October 2017

Works on environmental and post approval consent requirements are underway

Offsite works related to the procurement and fabrication piles and topside has commenced

Site works are forecast to commence 1st quarter 2018 and that procurement of long lead items such as piles and dolphin steel jackets is well advanced

The current contract completion date is February 2019.

5. Dredging update


Dredging was completed on 15 November 2017

The dredge spread has been demobilised from Eden – the dredge is now in Geelong

Minor profiling of the sea bed will be required following installation of the scour protection

Approximately 210,000m³ of material was dredged and disposed of at the offshore disposal ground

A significant amount of waste material was recovered from the seabed and disposed of at accredited waste and recycling facilities. It was noted that some waste found in the Port was recent and that a culture of appropriate waste management would be required by organisations and individuals using the Port

Aboriginal participation accounts for over 15% of the workforce.

John Aveyard asked what will be done to change the culture of waste management for the Port. Greg advised that NSW Port Authority has been informed and would be responsible for managing this. Greg discussed Mundabaa Constructions work on the project and that the Department had engaged Mundabaa to do additional works around the Port.


Greg discussed the scour protection location map that was shown to attendees and provided a scour protection update:

The fabrication of scour protection is ongoing

Daily concrete pours are underway

146 of 166 mattresses fabricated to date

Transportation to the wharf worksite has commenced

The crane barge, Casilis, berthed in Eden on 18 November and started installing scour protection on 25 November. Eight mattresses (two rows) have been installed to date

Scour protection is on schedule to be completed by February 2018, weather permitting.



Water quality: o No additional complaints were received regarding turbidity levels in Snug Cove o There were no water quality limits breached.

https://www.crownland.nsw.gov.au/crown_lands/coastal-harbours-and-river-entrances/eden/port-development-project

https://www.crownland.nsw.gov.au/crown_lands/coastal-harbours-and-river-entrances/eden/port-development-project

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Noise levels: o No formal complaints were received. However, there were noise issues with some

residents.

Marine mammals: o There have been no incidents involving marine mammals.


Attendees were advised that no community complaints have been received during the month.


Simon asked the CCC if they had any feedback from the community. It was noted that there was no feedback.


The CCC were advised that an extraordinary CCC meeting is to be held at 6pm Wednesday 13 December for consultation of Stage 2 CEMP sub-plans; Noise and Vibration CEMP Sub-plan, and the Traffic, Access and Transport CEMP Sub-plan. CCC members will be sent these plans approximately a week before the meeting for review prior to the meeting. Simon asked attendees that if they were unable to attend the meeting that they provide their comments and feedback to the project. Andrew asked if any attendees had questions to ask of Heron Construction and Waterways Construction whilst they were at the meeting. Tim asked what employment opportunities would be available for local businesses and individuals. Mal advised there will be some opportunities, however a lot of skills required were very specialised. Some additional staff and subcontract trades will be required which will be communicated via ICN. Jenny asked what levels of compliance were required to be on ICN. Tony advised that he is in discussion with Wally Hirsch from ICN and that key information would be communicated to the community using the project communication tools. Coral advised that she has been liaising with Wally Hirsch and is looking at a possible community forum. Jenny asked if the CCC could be consulted. Coral advised she will liaise with the CCC and Jenny (Eden Chamber of Commerce). Julie advised that she is looking after the ICN process for the DPC and that there will be changes in mid-2018. Andrew encouraged attendees to still use ICN. Jenny asked what skills and accreditation would be required. Julie advised information regarding the work packages is available for viewing on the ICN gateway. Mike and Garry discussed the process of getting accredited with the Australian Building and Construction Commission (ABCC) and that this had been onerous for Heron Construction. Denis asked about the timing of noisy works for Stage 2 marine structures. Mal discussed baseline modelling and expected noise levels. Mike advised noise modelling has been undertaken for Snug Cove and that the Noise and Vibration CEMP Sub-plan is currently being developed with the CCC review scheduled for the 13 December at the extraordinary meeting. Mal discussed implementing respite periods and that there will not be continuous noise during normal construction hours. Denis asked what the program is. Tony advised that piling is likely to commence at the end of April for up to eight months, however this will not be continuous. Mike and Tony advised there are 146 piles to be driven with an average of one per day and a lunch respite period. Garry thanked the community for their patience and support during the night dredging. Jenny asked about their continuing involvement in the project. Garry advised they would be involved in the project during scour protection placement.

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Garry discussed Aboriginal Participation in Construction, the Aboriginal workers on the project and their work on the Bundian Way. Jenny thanked Heron for their efforts.

11. Next Steps

Simon advised that the next CCC meeting will be held on 13 December for the extraordinary general meeting, then 31 January 2018 for the regular meeting and thanked the CCC for attending. The meeting closed at 6.40pm.

Minutes


MEETING NO. 26 –Extraordinary General Meeting DATE Wednesday, 13 December 2017


TIME 6.00pm

ATTENDEES Gail Ward, John Aveyard, Richard Lamacraft, Leanne Scott, Simon Wakefield, Mike Crandell, Mark Lomas, Greg Thomson, Glenn Vardy, Chantel Steele, Tony Matthews, Rob Davis, Tomas Rooney, Coral Reynolds

APOLOGIES Megan Cleary, Kell Dillion, Natalie Godward, Debbie Meers, Dr Denis Lawrence, Graham Stubbs, Rob Bain, Andrew Dooley



Simon thanked attendees for coming to the meeting and acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present. Simon also acknowledged meeting apologies.

2. Stage 2 overview

Mike provided an overview of Stage 2 works which included a discussion of the works to be undertaken as follows:

Dolphins – 30 piles

Wharf – 78 piles with approximately 23 rock sockets to be bored

Onshore bollards -15 piles with approximately15 rock sockets to be bored

Navigation Tower – 1 to 3 piles

Services installation

Line marking activities

Approved construction hours o Monday to Friday 7am to 6pm o Saturday 8am to 1pm o Sunday and Public Holidays – No Work o Additional rostered days off during the year.

Richard asked about the tug working and turbidity in the Port. Mike advised there were high spots on the seabed and that these high spots were being removed which has caused minor turbidity levels. Richard asked if the turbidity would be an issue for the Mussel Farm. Greg advised that the modelling that has been undertaken has shown that settling of the sediment would be relatively quick. It was discussed that a toxic algal bloom forced the temporary closure of the Mussel Farm prior to dredging commencing and the temporary closure is not related to dredging or any direction given to the mussel farm by the Department. The Mussel Farm has chosen to undertake maintenance on their vessels and harvest/grow out mussels from the Boydtown mussel farm during the dredging campaign. . Leanne suggested that additional communications should be prepared to communicate this to the community. John asked about the scour protection being laid and how to know if the mattresses were being laid in the right place. Mike advised there was a grid pattern being followed and that laying the mattresses was similar to paving. In addition, detailed hydrographic surveys were also being undertaken to ensure correct alignment, and that divers were under the water to guide the

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mattresses into place. Rob advised the hydrographic survey is being done weekly and that Waterways were approximately a quarter of the way through the works.

3. Review of Stage 2 Construction Environmental Management Plan sub-plans

Mike advised the group that under the project’s Infrastructure Approval the Traffic, Access and Transport and Noise and Vibration sub-plans must be prepared in consultation with the CCC, the Bega Valley Shire Council and the Environment Protection Agency (EPA). These sub-plans will be sent to Environmental Representative for endorsement prior to being submitted to the Secretary of the Department of Planning and Environment (DP&E) for approval. It is envisaged that these sub-plans will not be approved until late February.

4. Traffic, Access and Transport sub-plan Rob Davis introduced himself as the Project Manager and Tomas Rooney as Lead Engineer for Waterway Constructions. Rob provided an overview of the sub-plan as follows:

Plan purpose/overview

Truck routes - proposed routes for 19m semi-trailers and articulated vehicles, 12.5m heavy rigid vehicles and 18.7m truck and dog, and for medium rigid vehicles and small rigid vehicles

Hours, duration and truck movements per day

Marine construction and vessel mooring zones

Minimising disruption to Port businesses

Pedestrian access arrangements

Managing public safety.

Transport routes Rob discussed the proposed routes using Calle Calle, Chandos, Museum, Barclay and Mitchell streets. Richard asked if there would be enough visibility at the intersection of Imlay and Wirriga Streets as this is quite dangerous. Rob advised he will review these routes and this intersection with his team. Greg confirmed with the group that traffic and transport assessment has been undertake to confirm safe access. Hours and truck movements per day Rob advised there will be up to 20 movements per day on some days such as concrete pours taking place but this would not happen every day. John asked who the concrete suppliers will be for the project. Rob advised that Waterway Constructions is currently negotiating this. It was also noted that truck drivers will undergo the site specific induction which included truck routes.

Management measures The following management measures were discussed:

Providing delivery instructions and access routes to suppliers along with purchase orders or provided separately prior to dispatch of materials for delivery

Providing regular suppliers (i.e. concrete trucks) with a site specific truck induction

Ensuring delivery vehicles do not park on public roads, and instead park within the Project site boundary

Developing a Vessel Interaction Management Plan to manage barge movements to and from the Port/Construction Site

Preparing anchor layouts for the main barge spreads and provide to Port Stakeholders as part of ongoing consultation

Ensuring regular consultation with the Port of Eden Harbour Master during construction to ensure maintenance of safe navigation for shipping.

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Site deliveries and access to Shelly Beach was discussed as well as managing safety by keeping pedestrians separate from vehicles. The marine works area/zone was discussed with marker buoys on anchors. These drawings will be updated regularly and provided to the Harbour Master.

Richard asked about the pedestrian crossings at the Port and that he had witnessed pedestrians nearly being hit by vehicles. Greg advised he would follow up on ownership of the different crossings at the Port and would advise them of the near misses.

5. Noise and Vibration sub-plan

Tony and Rob provided an overview of the sub-plan as follows:

Plan purpose/overview

Overall duration of piling

Construction hours

Background noise and predicted noise levels per activity

Noise monitoring locations and testing

Vibration testing

Mitigation measures including respite periods

Community consultation and contact details. Piling activities summary Rob discussed the proposed duration of piling:

Mid April 2018 – End October 2018 (approx. 6 to 7 Months)

Main Wharf Piles (end April – end Sept – incl. sockets)

Land-based Bollard Piles (mid April – end July incl. sockets)

Dolphin Piles (end July – end Oct)

Background noise and predicted noise levels per activity

Mitigation measures including respite periods.

Noise monitoring Construction noise levels during piling will be monitored via a combination of attended (for the first two weeks of piling) and unattended (throughout the duration of piling) noise measurements. Monitoring will include:

Operator attended 15 minute measurements both during and outside piling activities at locations representative of the nearest monitoring locations and sensitive receivers for the first two weeks of pile driving works. The date, time and location of monitoring will be recorded, in addition to the name of the person conducting the monitoring and details of site activity, environmental noise characteristics and weather being noted.

Unattended background noise measurements in consideration to AS1055.1. Monitoring will be continuous over the period of piling. The noise loggers with telemetry reporting will upload and save data every 15 minutes, to allow for remote viewing through a password protected website.

Rob showed the CCC images of the Casilis barge and how piling will be done on the barge, the Calliope barge which is due to arrive closer to piling commencement, and the Kochi barge.

Leanne asked how many piles will be going into hard rock. Rob advised that it is expected that they will be hitting hard rock for the on-shore bollards and some of the piles on the wharf. However, a smaller hammer will be used for some of these piles reducing noise impacts. Tony noted that when piles hit hard rock, drilling is then undertaken. Respite periods Rob discussed respite periods as follows:

Planned respite from pile driving for a 1 hour duration between 12pm and 2pm

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Non-scheduled respite during natural breaks in construction activities, such as while resetting for piles

Moving barge/rig position

Setting up the gate

Rigging the pile for lifting

Lifting the pile into the gate

Disconnecting the pile (rigging gear)

Lifting the hammer onto the pile

Driving the pile (20 min to 90 min)

Two crib breaks per day. Mike advised that there are 135 piles to be driven and that some days only one pile may be driven. Tony advised there will be days when only set up will take place and there may be days when more than one pile will be driven. Gail noted that some businesses at the Port are not open after 3pm. Leanne asked the possibility of modifying the program and being flexible to business owners. Rob advised that Waterway Constructions will accommodate businesses as much as possible whilst still adhering to the program. John asked how loud the piling will be. The meeting discussed the piling previously undertaken at the Navy Wharf, and noise type and loudness. Vibration and testing Rob discussed the following:

Current predicted vibration modelling (based on the modelling previously done by Pacific Environment Limited (PEL) shows that vibration levels should be well below the guidelines

A Senior Acoustic Engineer from PEL will undertake vibration testing at the commencement of piling over a two week period to confirm predicted vibration levels

Testing will include measurements at decreasing distances from the nearest sensitive receivers toward the piling activities to estimate site-specific vibration levels.

Testing will involve the following steps:

Taking measurements using a vibration monitor with a triaxial accelerometer which will be coupled to the ground and/or structures

Determining the vibration dose values and peak particle velocities in accordance with Assessing Vibration: A Technical Guideline (DEC 2006)

Reporting, including date, time and location of monitoring, the name of the person conducting the monitoring, the peak particle velocity and vibration dose value.

Following completion of testing, a report, summarising the findings compared to the relevant guideline vibration levels, will be completed. Mike discussed utilising PEL through the EIS period and dredging. Rob noted that if there are higher than predicted levels of vibration other mitigation measures may be investigated and implemented after the testing period. Leanne asked if the same consultation will be in place as there was for the dredging. Coral advised this will be the case. Management measures The following management measures were discussed:

Implementation of respite periods (planned and unplanned)

Where possible, plant and equipment will be selected that can be fitted with options to minimise noise such as covers, mufflers, shrouds, etc

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Plant and equipment will be turned off and not left idling when not in use

Plant and equipment will be well maintained and serviced regularly to ensure it is not generating excessive noise

Use of high pressure washes to green cut concrete instead of using pneumatic scabblers

A concreting work method statement will be developed with consideration for minimising noise, such as care to be taken not to contact the pile with the concrete pokers during the concrete works

Site induction protocols will include awareness of noise generating activities and mitigation measures that are to be implemented

Piling work method statement shall be developed and implemented during piling works

Soft-start procedures for piling operations will be developed and implemented during piling works

Noise monitoring will be undertaken during piling activities

The community will be notified by the department in the lead up to noise intensive activities commencing such as piling

Works will be scheduled wherever possible to minimise the number of noisy plant and equipment operating at any one time.

Mike noted that by having a soft start procedure for piling the noise levels will gradually increase as the pilling increases from half blows to full blows.

6. Questions Glenn noted that larger piles to be delivered by water and stored at the laydown area at the Navy Wharf with only some of the smaller piles to be delivered by road. Leanne asked if mid-April is a definite commencement date for piling. Rob advised that this date is highly likely. Glenn noted that delivery of the piles is the critical path for the project. Simon noted that DP&E approval of plans will be occurring concurrently and that DP&E has been notified that these plans will be submitted shortly for their review. John asked if scour protection was running to schedule. Mike advised that scour protection works are on schedule to be completed in late January - early February and there will be a slight lull in works before Stage 2 commences. Glenn advised the sweeper dredge will come back at the end of the project to flatten out any lumps on the seedbed caused by the piling barge anchoring. Gail asked if work activities will have to be reduced with the arrival of cruise ships in the next week. The meeting discussed the exclusion zone in place around the divers and the works. Glenn noted that a large number of deliveries to site had been made to minimise the number of vehicles at the Port on a cruise day.

7. Next steps

Simon advised attendees that they will be sent the draft minutes and presentation for review and if they have any queries to direct these to Coral. Simon reiterated that the sub-plans once endorsed by the ER will then be submitted to the Secretary of DP&E for approval.

8. Next Community Consultative Committee meeting

Simon advised that the next CCC meeting will be held on 31 January 2018 and thanked the CCC for attending. Gail asked about the project shutting down over the Christmas period and was advised this will be from 22 December to 8 January. The meeting closed at 7.05pm.

Minutes


MEETING NO. 26 DATE Wednesday, 31 January 2018

LOCATION The Captain’s Table – Eden Fishermen’s Club

TIME 6.00pm

ATTENDEES Jenny Robb, Gail Ward, John Aveyard, Graham Stubbs, Rob Bain, Richard Lamacraft, Dr Denis Lawrence, Robin Arthur, Steve Heffernan, Adriana Dello Iacono, Paul Webster, Mike Crandell, Simon Wakefield, Greg Thomson, Glenn Vardy, Tomas Rooney, Rob Davies, Coral Reynolds

APOLOGIES Megan Cleary, Nat Godward, Debbie Meers, Leanne Scott, Kell Dillon, Graham Frost, Chantel Steele, Mark Lomas



Simon thanked attendees for coming to the meeting, noted apologies, acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present.


Some safety concerns were raised at the December 13 extraordinary CCC meeting concerning heavy vehicle traffic routes, in particular, the egress for 19m semi –trailers to the north having line of sight issues turning from Wirriga Street onto the Princes Highway. Greg advised that Bega Valley Shire Council has agreed the project can also use Barclay Street, with drivers able to use Wirriga Street for egress during peak school zone times.



The following Construction Environmental Management Plan Sub-plans have been submitted to DP&E for Stage 2 for Secretary approval:

o Water Quality o Noise and Vibration o Traffic Access and Transport

Stage 2 Construction Environmental Management Plan will be submitted next week for approval

The monthly Environmental Representative Report continues to be submitted to DP&E o No non-conformances, incidents or complaints have been reported to date o The next report is due 7 February 2018.



Scour protection installation will continue to be undertaken during normal construction hours of 7am to 6pm Monday to Friday and 8am to 1pm Saturday

All mattresses have been fabricated

All mattresses have been transported to site

Weather conditions have resulted in some minor delays

3,570m² installed to date (450m² remaining)

Grouting between the existing wharf and the scour protection will commence in February

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Installation is scheduled to be completed in February, weather permitting.

5. Project film footage

Greg showed the latest project film footage that was taken in December 2017. Greg advised once this was on the Department’s Youtube channel and on the project website a link would be sent to the CCC.


Greg provided an update of Stage 2 marine structures as follows:

Works on environmental and post approval consent requirements are continuing

Offsite works related to the procurement and fabrication of piles and topside is ongoing.

Site works are on schedule to commence 1st quarter 2018

Current contract completion date is February 2019.


Greg provided an update of environmental monitoring as follows:

Water quality: o No additional complaints were received regarding turbidity levels in Snug Cove

Noise levels: o No formal complaints were received. However, there were noise issues with some

residents.



Attendees were advised that no formal community complaints have been received during the month.


Simon asked the CCC if they had any feedback from the community. Denis advised that on Thursday 25 January there were high noise levels coming from a smaller crane on the site branded with Sapphire Coast Cranes. The Crane was moving a mattress on site. Mike advised that he would investigate this with Sapphire Coast Cranes. This will be added to the project Issues Register and stakeholder database.


The meeting discussed the Community Information Session which will be held in February 2018 to advise companies and individuals about work opportunities on Stage 2 of the Project. Waterway Constructions and ICN will present with the involvement of regional training agencies and the Eden Chamber of Commerce. The meeting was advised that the date will be confirmed in the next week. Gail asked what would happen after Stage 2 Marine Structures is completed in February 2019 and if there would be any other stages. The team advised that Stage 3 is the operations of facility and that the February 2019 target date will be for use of the facility, however, there are some factors such as weather which may cause delays.

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11. Next Steps

Simon discussed postponing the February CCC meeting to March 2018 due to scour protection works being completed and marine structures work yet to commence on site. The CCC will be advised in the next week if the next meeting is to be held in March. The meeting closed at 6.15pm.

Minutes


MEETING NO. 27 DATE Wednesday, 28 March 2018


TIME 6.00pm

ATTENDEES Leanne Scott, Rob Bain, Richard Lamacraft, Dr Denis Lawrence, Robin Arthur, Isaac Smith, Mike Crandell, Simon Wakefield, Mal Hiley, John Murray, John See, Nandana Peiris, Rob Davis, Tony Matthews, Coral Reynolds

APOLOGIES Kell Dillon, Gail Ward, Graham Stubbs, Megan Cleary, Nat Godward, Jenny Robb, Debbie Meers, John Aveyard, Steve Heffernan, Paul Webster, Glenn Vardy, Chantel Steele, Greg Thomson



Simon thanked attendees for coming to the meeting, noted apologies, acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present.


Noise from a crane used on site on 25 January 2018 by Sapphire Coast Cranes - Mike advised that he had followed up with Heron Constructions who had engaged Sapphire Coast Cranes. It was found that RMS had required noise testing of the crane for use on another project and found that it did not exceed RMS noise specifications. Mike also noted that noise monitoring will be commencing a few days prior to piling works start.



The Stage 2 CEMP and CEMP sub-plans submitted to DP&E have all been approved (5 March 2018) and uploaded to the project website:

o CEMP (Rev 5) o Water Quality CEMP Sub-plan o Construction Noise and Vibration CEMP Sub-plan o Traffic, Access and Transport CEMP Sub-plan o Aquatic Ecology CEMP Sub-plan (no change)

The monthly Environmental Representative Report continues to be submitted to DP&E

No non conformances have been reported

Next ER report due 7 April 2018.


Mike provided a scour protection update as follows:

The installation of scour protection and the grouting between the existing wharf and the scour protection was completed in February

Stage 1 has now been completed and viewed as successful. It was noted that once Heron’s contract was formally completed Waterways took possession of the site the following day.

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Mike provided an update of Stage 2 marine structures as follows:

Offsite works related to the procurement and fabrication of piles and dolphin topside is ongoing

Shipment of piles to arrive in Eden on ~7 April

Piles will be stored in the log yard at the Navy Wharf and transported to the worksite via barge as required

Site enabling works have commenced this week with the removal of a pipe

Delivery of equipment and plant will ramp up after Easter

Waterway Constructions workforce will be arriving in early April

Main site works are on schedule to commence after Easter which includes temporary platform piling

Forecast contract completion date remains as February 2019.

Mike showed a diagram of the temporary works to be undertaken on the existing wharf which comprised a temporary platform to support a drill rig and pile driving rig. Robin asked if this infrastructure will be removed after completion of the temporary works and was advised that this was correct. Mike noted potential associated benefits accruing with the new onshore mooring points an option to be used as platforms for future heavier lifts at the wharf subject to engineering assessment of the lifts on a case by case basis. Robin asked what the possible weight could be and if it would be to lift out a maxi yacht such as Wild Oats. The meeting discussed that this could be possible as maxi yachts are not that heavy. Rob advised that piling will commence on or around 28 April.

6. Building condition surveys

Mike discussed the building condition surveys prior to Stage 2 commencing:

DoI has proposed non-mandatory building condition inspections for six commercial and residential properties closest to the project site

The purpose of the inspections is to assess the condition of properties surrounding the project site prior to piling

The inspections form part of a broader dilapidation survey surrounding the project site which includes Council roads, wharves and landscaped areas to assess pre-construction work condition.

Coral advised four properties have been surveyed and two properties remain to be surveyed, which will be inspected on 10 April 2018.


Mike provided an update of environmental monitoring as follows:

Water quality: o No complaints were received regarding water quality levels in Snug Cove

Noise levels: o No noise complaints were received o A noise-related issue was raised on 31 January 2018 relating to crane noise heard

on the 25 January 2018 (refer item 1)


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The meeting discussed the loud noise from the winch that is used regularly in the Port. Denis noted that the crane that was used on 25 January 2018 was much closer to his property than the winch and much louder.

Richard advised whales migrating north can now be seen in Twofold Bay. Mike discussed the observation zones for whale migration north (approximately 2.5 km) and south (approximately 1.5 km). Denis noted that he believed the presentation did not reflect that there had been issues related to noise which were not formalised as a complaint but were raised with the Project. Coral clarified that the presentation was referring to the environmental reporting for the month of March only.


Attendees were advised that no community complaints have been received during the month. A noise issue from a crane was raised during the previous month’s CCC meeting. The issue was registered, investigated and closed out. It was also noted that the project website has been migrated from Crown Lands to the Department

of Industry (https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden).


Mike asked the CCC if they had any questions to ask Mal while he was at the meeting. No questions were asked.


Mike discussed the upcoming multi-purpose jetty works which are emergency works in nature, are managed directly by Department of Lands and do not form part of the Breakwater Wharf Extension Project. Two piles are to be driven into the seabed using a vibro-hammer at the southern tug berth. This will be followed by some steel minor fabrication works on site to attach the piles to the existing fendering system. The work is currently scheduled to be undertaken on 20 April. Robin asked about protection of the existing multi-purpose wharf by attaching concrete panels to the piles. Mike noted this is just emergency works only and Robin’s option would need to be addressed as part of the final design of the wave attenuator although it is unlikely to be viable to attach panels to the fender piles.

11. Next Meeting

Simon discussed holding the April meeting on Wednesday 2 May 2018 due to the Anzac Day Public Holiday. The meeting agreed this would be suitable. Mike thanked Waterway Constructions for their attendance. Mal advised the CCC that community satisfaction was paramount to Waterway Constructions. Leanne asked how many persons would be employed and if these would include local residents. Rob advised there will be approximately 35 persons employed on stage 2, some of these would be local residents as well as local companies who will provide goods and services. The meeting closed at 6.25pm.

Minutes


MEETING NO. 28 DATE Wednesday, 2 May 2018


TIME 6.00pm

ATTENDEES Gail Ward, Graham Stubbs, Megan Cleary, Jenny Robb, Debbie Meers, Leanne Scott, Rob Bain, Richard Lamacraft, Robin Arthur, Chantel Steele, Greg Thomson Isaac Smith, Glenn Vardy, Mike Crandell, Simon Wakefield, Rob Davis, Tony Matthews, Tomas Rooney, Tony Knight, Pat McCallum, Coral Reynolds

APOLOGIES Kell Dillon, Dr Denis Lawrence, Paul Webster, Nat Godward, John Aveyard



Simon thanked attendees for coming to the meeting, noted apologies, acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present. Simon introduced Tony Knight, the new HSE Advisor for Waterway Constructions, and Pat McCallum, Project Director for Advisian.


There were nil actions.



The monthly Environmental Representative Report continues to be submitted to the Department of Planning and Environment (DP&E).

The next ER report is due on 7 May 2018.

The biannual Construction Compliance Report was submitted to DP&E on 6 March 2018. The report details the projects compliance against the SSI conditions of approval.

No non-conformances have been reported. Both the ER and Construction Compliance Reports are available on the project website (https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/approvals-and-documents).

4. Operational conditions review

Greg discussed the following with attendees:

The Infrastructure Approval contains conditions relating to the operation of cruise ships in the Port of Eden and initial consultation has commenced with DP&E to modify some conditions.

The CCC has been requested by DP&E to review these conditions and provide comment or any suggested changes. CCC comments are required to be submitted before the next CCC meeting. Comments will then be considered for any modification application to DP&E for their consideration around June 2018.

Monitoring will be recommended for the early stages of operation to validate the modelling undertaken.

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An Operational Environmental Management Plan will be developed for the operational phase of the project that will detail the operational requirements including complaint management and non-conformance management. When the Plan is required, the CCC will be consulted in the development of the Plan.

If it is considered that any conditions need to be amended a modification application will be submitted to DP&E in accordance with the recommendation of the air and noise assessments and consultation. The modification application will be placed on public exhibition and comments will be received and responded to.

Noise conditions: o E17(a) No deck announcements and music from open decks while berthed at the

SSI in the Port of Eden or transit, with the exception of safety announcement o (b) Ship generators/engines/exhausts must be maintained, upgraded and

operated efficiently to reduce noise emissions while in the Port of Eden.

Potential modification includes removal of “or transit” from E17(a) and “upgraded” from E17(b).

The CCC discussed the practice of having music playing on deck on cruise ships whilst berthed at the new wharf extensions. Gail asked what happens in other ports. Greg advised each port may be different. Debbie queried why music and deck announcements aren’t time prescribed. Greg noted that some of these conditions are from White Bay, Sydney, and may be difficult to be implemented in Eden. Leanne noted that the wider community will be impacted including the businesses down at the Wharf. Jenny asked if decibel levels can be prescribed. Greg noted that this may be difficult to enforce. Leanne noted that on other ships they adhere to each individual port’s rules. Richard advised “upgraded” from E17(b) should be removed.

Complaint handling (noise): o E18 In the event of complaints from Sensitive Receivers in relation to a specific

cruise ship, the source of the offensive noise must be identified and action taken to reduce noise levels with details submitted to the Secretary. The ship must not be permitted to berth at the SSI in the future, unless it can be demonstrated that measures have been taken to reduce noise levels.

Potential modification includes removal of “The ship must not be permitted to berth at the SSI in the future” and revised wording would be provided about the investigation of incidents. Greg discussed having a complaint process that is workable and proactive versus banning cruise ships from coming into port if they are not compliant. Greg noted that if there are complaints and issues they will need to be addressed and can’t be ignored. Leanne asked how this would be managed and what the process would be. Greg stated this is likely to be managed by the operator. Greg noted that there will be reporting undertaken during this phase as per the Infrastructure Approval conditions.

Air quality conditions: o E20 (a) Use of low sulphur fuels at berth. Sulphur content is not to exceed 0.1%

m/m (mass/mass) unless alternative methods to meet sulphur emission restrictions are utilised such as exhaust gas cleaning systems or scrubbers which act to remove the SOX directly from the ship exhaust The use of an alternative method needs to be at least as effective, in terms of emission reduction, as the fuel oil requirements outlined above. Where low sulphur fuel is the proposed mitigation measure, ship fuel bunker notes must be provided and included in the Operation Compliance Reports.

o E20 (b) Use of low sulphur fuels for the duration of transit. Sulphur content is not to exceed 0.1% m/m (mass/mass) unless alternative methods to meet sulphur emission restrictions are utilised such as exhaust gas cleaning systems or scrubbers which act to remove the SOX directly from the ship exhaust The use of an alternative method needs to be at least as effective, in terms of emission reduction, as the fuel oil requirements outlined above. Where low sulphur fuel is the proposed mitigation measure, ship fuel bunker notes must be provided and included in the Operation Compliance Reports.

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E20 (c) Ship generators/engines/exhaust must be maintained, upgraded and operated efficiently to reduce air emissions while in the Port of Eden.

Greg noted that this condition has arisen from White Bay, Sydney. In 2015 the NSW EPA introduced limits of sulphur content in fuels of cruise ships which was then ruled inoperative by the Commonwealth Government. Greg discussed the MARPOL limit of 0.5% sulphur content which is to be introduced after 1 January 2020. At the moment the current sulphur content limit is 3.5%. Jenny asked what the conditions were at Newcastle as a comparable port. (Note Greg has checked with the Port Authority of NSW and there are currently no limits in Newcastle Port. However the limit will be 0.5% when the global limit is introduced on 1 January 2020). Greg noted the importance of balancing residents, community, key stakeholder and the operators requirements. Leanne stated she thought the sulphur content level 0.5% was previously agreed by the group at the December 2015 CCC Meeting. Richard asked if anyone understood the implication of having a high sulphur level fuel ie the smell and health implications. Richard asked if it was possible to make the requirements more stringent over time. Simon noted that the EIS modelling looked at three types of fuels (2.7%, 0.5% and 0.1%) and at 2.7% smell and particulate matter is noticeable. Richard asked what percentage is currently used by cruise ships. Simon advised it is 2.7% sulphur content in fuel. Leanne discussed a presentation made by an EPA representative in December 2015. It was noted that Greg will follow up the EPA and provide the presentation and relevant information to the CCC.

Robin believed this is a complicated issue and might not be fully understood in just one CCC meeting and wanted time to digest this information. Greg noted the CCC has two weeks to provide back comments and that there will also be exhibition and comment time periods in place for public feedback. Mike noted that if responses were due by 16 May 2018 there may not be enough time to respond and may require a summary narrative. It was decided that Greg and Simon are to provide a memo/summary narrative for the CCC by 16 May 2018 which will include relevant EPA information and other literature to help the CCC make an informed decision. Gail asked if comparisons to other ports can be included. This information can then be reviewed at the next CCC meeting on 30 May. Graham Stubbs stated that he previously worked with an environmental manager within Council and may be able to provide information to the CCC at the next meeting.

Complaint handling (air quality) o E22: In the event of dark smoke emissions, offensive odours and/complaints

from residential receivers in relation to a specific cruise ship, additional details are to be provided to the relevant Maritime Authority on the ship’s exhaust management. Upon the return of the vessel, monitoring as par Condition 7 and testing of ship stack emissions and fuel used in transit and berth must be undertaken by a suitably qualified specialist with results submitted to the Secretary. Should further community complaints be received, and monitoring indicates emissions levels in excess of that typically recorded for other cruise ships as part of the Operation Monitoring Program required under Condition D7, in the future the ship must not be permitted to berth at the SSI, unless it can be demonstrated that measures have been taken to reduce (air) emission levels.

Greg noted this section will be reworded, to include the investigation of incidents. Robin noted the difficulty in having experts come to Eden and what will happen if complaints arise. Greg discussed having a complaint process that is workable and proactive versus banning cruise ships from coming into port if they are not compliant. Greg noted that if there are complaints and issues they will need to be addressed and can’t be ignored.

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Offsite works related to the procurement and fabrication of the dolphin topside is ongoing.

Shipment of piles arrived in Eden and have been stored in the log yard at the Navy Wharf.

Fabrication of dolphins commencing 7 May and installation is currently scheduled to be undertaken from mid to late September.

Divers have been cutting out sections of the scour protection at the identified pile locations to allow the piles to penetrate into the seabed.

Pile installation commenced on the 28 April with three piles installed to date.

The Bhagwan Challenge is due on site on 7 May which is another barge similar to the Casilis.


6. Building condition surveys

Greg advised the meeting that the building condition surveys had been completed and reports provided to property owners and lease holders.

7. Environmental monitoring update – April 2018


Water quality: o No complaints or adverse water quality observations were received regarding water

quality levels in Snug Cove.

Noise levels: o No noise complaints were received. o Issue raised on 19 April 2018 about use of tonal reversing alarm (beeper) on plant on

site. The plant was then converted to broadband reversing alarm (quacker). o Unattended noise monitoring is being undertaken at By Street and Victoria Terrace. o Attended noise monitoring is being undertaken for a 2 week period.

Marine mammals: o There have been no incidents involving marine mammals however some marine

mammals have been observed outside the stop work zone. o The marine mammal observation has commenced.

Leanne thanked the team for the quick resolution of the tonal reversing alarm issue. Simon noted that vibration monitoring is also being undertaken and will monitor vibration impacts for a two week period during piling.

8. Community complaints - April 2018

Attendees were advised that no community complaints have been received during the month. The noise issue previously mentioned has been entered into the Project Issues Register.


Greg asked the CCC if they had any feedback to provide the project team. Jenny noted that Eden Gas and Gear and other businesses are pleased with the patronage from the project. Megan asked if there were any accommodation issues. Rob advised Waterways had been looking for furnished accommodation and it was becoming slightly more difficult. Leanne queried the intermittent nature of the piling undertaken on 30 April. Rob advised that there had been marine mammals observed near the work zone and they were following the stop work requirements as part of the EPBC referral. Leanne also noted that she had met the marine

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mammal observers at By Street. Glenn noted that there had been conjecture regarding the marker buoys and that these were pertaining to the marine mammal observation zones.


These were discussed in the CLG meeting.

The meeting closed at 6.53pm.

Minutes


MEETING NO. 29 DATE Wednesday, 30 May 2018


TIME 6.00pm

ATTENDEES Jenny Robb, Debbie Meers, Rob Bain, Richard Lamacraft, Robin Arthur, Mike Skitt, Dr Denis Lawrence (via phone), Natalie Godward, Andrew Dooley, Chantel Steele, Greg Thomson, Isaac Smith, Mike Crandell, Simon Wakefield, Peter Mazey, Tony Matthews, Rob Davis, Tomas Rooney, Coral Reynolds

APOLOGIES Paul Webster, John Aveyard, Gail Ward, Megan Cleary, Leanne Scott, Graham Stubbs, Kell Dillon, Glenn Vardy



Simon thanked attendees for coming to the meeting, noted apologies, acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present. It was acknowledged that Denis was participating in the meeting via telephone.


Greg to provide a memo to the CCC by 16 May 2018 re Operating Conditions which will include relevant EPA and other information. It was acknowledged that this information had been provided to the CCC.



The monthly Environmental Representative Report continues to be submitted to the Department of Planning and Environment (DP&E).

The next ER report is due on 7 June 2018.

EPBC Referral – The effectiveness of the implementation of mitigation measures have been reported to DoEE with no issues identified and no further action.

No non-conformances have been reported. Both the ER and Construction Compliance Reports are available on the project website (https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/approvals-and-documents).


Greg discussed the following with attendees:

A review of problematic Infrastructure Approval Conditions relating to the operation of cruise ships in the Port of Eden and initial consultation with DP&E has commenced.

An air quality and noise assessment has commenced to review assumptions and remodel air quality and assess potential noise amenity issues relating to the problematic conditions. Compared to what was done in the Environmental Impact Statement (EIS).

https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/approvals-and-documents

https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/approvals-and-documents

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The CCC has been requested to review these conditions and provide comment or any suggested changes. CCC Comments were required by 29 May 2018. Comments will then be submitted to DP&E for their consideration in June 2018.

In accordance with the recommendation of the additional assessments and consultation with the CCC, a modification to the Infrastructure Approval may be submitted to DP&E to amend the conditions.

If submitted, public exhibition of the amendments will be required.

Greg thanked the CCC for the submissions received to date. Jenny stated that she agreed with Cruise Eden’s submission but didn’t have time to prepare a formal submission.

The meeting discussed the following:

Noise conditions: o Deck announcements and music during transit o Upgraded generators/engines/exhausts

Mike S stated that the amendments weren’t onerous and noted the content of the submissions that were received on 29 May. Mike S noted his objection was related to music being able to be played on deck and that “music from open decks” should be deleted from any amendments. Mike S felt it was unreasonable to compare Eden to White Bay as White Bay has numerous cruises and would operate under different conditions i.e. departures/sail aways are very noisy. Mike S stated that cruise ships should be able to have music playing if they wanted to for example during the lunchtime period and that the onus is on individual companies to not create any angst in the port communities they visit as it is a multibillion dollar industry. Mike S noted that other activities in the port of Eden are just as noisy. Denis stated the he was in disagreement with the previous comments and that whilst the majority of cruise ships do adhere to port user requirements and regulations there are some operators who do not. Denis advised that constant trivial announcements are very disruptive. Denis noted that some of the houses adjacent to the port predate the current Breakwater Wharf and when some people bought their houses it was a fishing port that wasn’t busy and that these are fairly quiet operations. Denis believed that Eden could be compared to White Bay and that in his experience some companies are good corporate citizens whilst there are others who are serial offenders and sanctions would be required for these operators to adhere to port Operating Conditions. Denis advised that he supports the current Operating Conditions and that modifying these conditions will impact on the quality of life for sensitive receivers. Robin stated that from his experience that fewer deck announcements are more effective and that it is important to keep these to a minimum, however, some announcements will still be necessary. Natalie noted that cruise ships currently make announcements as they enter Twofold Bay and as Eden is a transitionary port there are fewer deck announcements made compared to other ports, however, some announcements will still be required. Denis noted that sometimes there are ships visiting Eden that make numerous announcements. Mike S stated that tankers had previously come into Eden and had made more deck announcements than cruise ships would. Greg asked the CCC to submit their recommendations on what is considered “in transit”.

Complaints handling: o Process of receiving a complaint, investigating the source, corrective action, reporting

and disciplinary action Greg noted that the current conditions are poorly worded and doesn’t allow for a proper investigation into the complaint received. Greg asked the CCC what they thought would be the best method to manage complaints and that there would be more consultation with the CCC before submission to the DP&E.

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Air quality conditions: o Low sulphur fuels 0.1% or 0.5% or 2.7% for the 10 month period prior to 1 Jan 2020 o Low sulphur fuels 0.1% or 0.5% from 1 Jan 2020 onwards.

Greg discussed the requirements for the 10 month period from operation and prior to 1 January 2020 and after 1 January 2020 when the global limit commences. Greg noted that there are issues to be worked out with the Operator. For example if cruise ships have to use 0.5% fuel they will need to bunker this fuel in addition to 2.7% and 0.1% as it is not currently being used at any other port or whilst in transit, this will be very restrictive and could deter ships from visiting Eden. Greg advised that a lot of information will become available from the additional air quality modelling that is currently being undertaken and Natalie advised that in the 10 month period (from operation until 1 January 2020) there will be nine ships that will visit Eden. Greg noted the submissions that were received discussed noise and air quality conditions. Natalie stated that Sydney is the only place where 0.1% is being used and that there are no ships carrying 0.5% and the best case scenario is to allow bunker fuel (2.7%) to be used until 2020. For a cruise ship this will be a minimum of $25K in additional costs per visit and that no cruise ship operators would come to Eden. Debbie stated that she had been at Cruise Eden since 2005 and that in some seasons the port had no cruise ship visits and it had been difficult to rebuild the number of cruise ships coming to Eden and any unnecessary restrictions will undo all the hard work. Natalie stated that when cruise ships were in White Bay and burning fuel no air quality levels were exceeded. Robin stated that some of the statistics regarding fuel emissions were horrific (ie 1 cruise ship = 1 million cars), stakeholder concerns shouldn’t be disregarded and the port shouldn’t succumb to any threats from the cruise industry to withdraw ships coming to Eden. Robin noted there had been worldwide pressure to reduce emissions and that Eden should anticipate this and speak with other ports. Natalie confirmed that she is in contact with other ports and that Cruise Eden is a member of the Australian Cruise Association, of which every port in Australia is a member of. Simon and Mike C noted that additional modelling of the assumptions made in the EIS is currently being undertaken which will quantify emission levels. Natalie advised that air quality would be monitored and that the Port Authority would be installing air monitoring equipment. Robin noted that this will address his concerns. Jenny noted that there are a lot of different variables in White Bay which impact air quality levels such as heavy vehicles and the high number of shipping movements. Greg discussed the change in legislation from the NSW EPA to the Commonwealth. Simon asked CCC members to submit any of their comments to Coral. Andrew advised that this step is just the beginning of consultation with the CCC. Mike S believed that there should be an economic, environmental and social balance and that some of the submissions weren’t considering any economic factors.

5. Marine structures update – May 2018


Offsite works related to the fabrication of the dolphin topside is ongoing

The Bhagwan Challenge arrived on site on 7 May and piling commenced for the onshore bollards

Pile installation is continuing with 18 piles completed to date

Piles are being stored at the Navy Wharf and brought over to the project site.

47 of 252 deck planks have been poured.


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6. Environmental monitoring update – May 2018




Noise levels: o No noise complaints were received.

Marine mammals: o No incidents involving marine mammals. o Whales were sighted within the piling observation area on Friday 25 May . o Piling was delayed until the whales had cleared the area – this wasn’t a requirement

but was undertaken.

Noise and Vibration Monitoring: o Monitoring was ongoing throughout the month of May. No issues were recorded with

either noise or vibration levels. o Vibration monitoring has now ceased, having captured levels for the closest piling

works. The report should be received shortly. o Noise monitoring will remain in place for the duration of the project. o Noise levels are checked by the site team daily to ensure compliance with

approvals. Denis stated that for members of the CCC who don’t reside in Snug Cove they are unable to hear the piling and that it was like hitting a steel fence pile with a sledgehammer within a house. Denis advised that while no noise complaints had been received or issues registered in May, piling is imposing a significant impact and loss of amenity for residents. Denis noted that this was not a criticism directed at Waterway Constructions. Mike S noted that whilst the noise levels have been significant the work undertaken to date has been very intermittent.

7. Community complaints – May 2018

Attendees were advised that no community complaints were received during the month.


Simon asked the CCC if they had any feedback to provide the project team. Jenny thanked Waterway Constructions for sponsoring the Chamber of Commerce Business Awards. The meeting closed at 6.51pm.

Minutes


MEETING NO. 30 DATE Wednesday, 27 June 2018


TIME 6.00pm

ATTENDEES Debbie Meers, Gail Ward, Rob Bain, Richard Lamacraft, Robin Arthur, Steve Heffernan, Mike Skitt, Dr Denis Lawrence, Glenn Vardy, Natalie Godward, Tahlia Braunack, Isaac Smith, Mike Crandell, Simon Wakefield, Tony Matthews, Rob Davis, Tomas Rooney, Coral Reynolds

APOLOGIES Jenny Robb, John Aveyard, Leanne Scott, Graham Stubbs, Kell Dillon, Peter Mazey, Andrew Dooley, Greg Thomson



Simon thanked attendees for coming to the meeting, noted apologies, acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present. Simon noted the apologies, introduced Isaac Smith, and advised attendees of Greg Thomson’s change of role on the project.


There were no actions from the previous meeting.



The monthly Environmental Representative Report continues to be submitted to DP&E o ER Report was submitted 7 June 2018, that included an Environmental Audit. o No non-conformances have been reported. o Next ER Report due 7 July 2018.

No amendments or updates to the CEMP or CEMP Sub-plans have occurred.


Simon discussed the following with attendees:

A review Infrastructure Approval Conditions relating to the operation of cruise ships in the Port of Eden and initial consultation with DP&E is on going

An air quality and noise assessment has been completed that reviewed assumptions and remodel air quality and assessed potential noise amenity issues relating to the problematic conditions.

The CCC has been requested to review these conditions and provide comment or any suggested changes.

In accordance with the recommendations of the additional assessments and consultation with the CCC, a modification to the Infrastructure Approval may be submitted to DP&E to amend the conditions. This would take place in approximately two weeks’ time and the CCC were invited to put forward any submissions if they hadn’t done so already.

If submitted, public exhibition of the amendments will be required.

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Interim noise modelling Simon discussed the interim noise assessment that had been undertaken to predict noise levels from public announcements and music while ships are at berth and in transit. Three scenarios were assessed: Scenario 1 ships in transit, Scenario 2a quiet ships at berth, and Scenario 2b noisier ships at berth. It was identified that the ship mechanical equipment such as engines, ventilation plant and exhaust systems are expected be the dominant noise source (refer Table 1). It is expected that public announcements would be between 5-8 dB below ship mechanical noise sources. It was identified that announcements will not contribute to any additional noise levels in the noise catchment areas. Noise impacts from public announcements and music are expected to be less noticeable when the cruise ship is in transit, as noise emission from mechanical noise sources are expected to be louder than when at berth. Table 1: Predicted noise levels and public announcement contribution

Predicted Noise levels dB(A) LAeq 15minute

Scenario 1 Scenario 2a Scenario 2b Announcements

noise contribution

NCA1 49 40 51 17

NCA2 49 41 52 20

Notes: Results presented for the highest impacted receiver in each NCA

Interim air quality modelling Simon discussed the interim air quality modelling that had been undertaken to review potential impacts concerning the sulfur content in fuels used by cruise ships. Modelling was undertaken for the following scenarios:

Typical Operations: 20 ships per annum, this is assumed to reflect a conservative intensity of operations up to 1 January 2020 when the MARPOL Convention sulfur in fuels limit of 0.5%wt is introduced,

Expanded Operations: 60 ships per annum as reflective of future full scale operation. Natalie noted that there is expected to be up to nine cruise ships from project finish to the time of MARPOL convention, however, there may be additional cruise ships coming into Eden during this time. The predicted maximum 1-hour average SO2 concentrations at the most affected Sensitive Receivers are presented in Table 2 (Typical Operations) and Table 3 (Expanded Operations). Table 2: Predicted maximum SO2 concentrations (µg/m³) – incremental and (cumulative) – Typical

Operations

Averaging

period

Assessment

Criterion

Background

concentration

Maximum concentration at most

affected sensitive receptor

Residual oil Marine distillate

Low

sulfur

fuel

10-min 712 149 340 (489) 59 (208) 11 (160)

1-hour 570 104 237 (341) 42 (146) 8 (112)

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Averaging

period

Assessment

Criterion

Background

concentration

Maximum concentration at most

affected sensitive receptor

Residual oil Marine distillate

Low

sulfur

fuel

24-hour 228 24 86 (110) 15 (39) 3 (27)

Annual 60 3 0.24 (3) 0.04 (3) 0.01 (3)

Note: Residual oil = 2.7wt% sulfur fuel.

Marine distaillate = 0.5wt% sulfur fuel.

Low sulfur fuel = 0.1wt% sulfur fuel.

Table 3: Predicted maximum SO2 concentrations (µg/m³) – incremental and (cumulative) – Expanded

Operations

Averaging

period

Assessment

Criterion

Background

concentration

Maximum concentration at most affected

sensitive receptor

Residual oil Marine

distillate Low sulfur fuel

10-min 712 149 707 (856) 124 (273) 23 (172)

1-hour 570 104 494 (598) 86 (190) 16 (120)

24-hour 228 24 94 (118) 16 (40) 3 (27)

Annual 60 3 0.65 (4) 0.11 (3) 0.02 (3)

Note: Residual oil = 2.7wt% sulfur fuel. Greyed out because the results are not relevant for Expanded Operations due to

the MARPOL Convention limit from 1 January 2020.

Marine distaillate = 0.5wt% sulfur fuel.

Low sulfur fuel = 0.1wt% sulfur fuel.

For cruise ships using residual oil (2.7wt% sulfur), marine distillate (0.5wt% sulfur) and low sulfur (0.1wt% sulfur) fuels there is not predicted to be any exceedances of the SO2 criteria under Typical Operations (i.e. 20 ships per annum, refer Table 2). For cruise ships using marine distillate (0.5wt% sulfur) and low sulfur (0.1wt% sulfur) fuels there is not predicted to be any exceedances of the SO2 criteria under Typical and Expanded Operations (i.e. 60 ships per annum, refer Table 3) The timeframes where residual oil (2.7wt% sulfur) is proposed to be used by cruise ships (up to 1 January 2020) would relate to typical operations (refer Table 2) and for timeframes after 1 January 2020, it is proposed that cruise ships use marine distillate (0.5wt% sulfur) in alignment MARPOL Convention limit of 0.5wt% sulfur content. It was shown from the modelling that fuels with 2.7%wt sulfur content (or better) up to 1 January 2020 then 0.5% sulfur levels (or better) from 1 January 2020 would not result in any exceedances of air quality criteria. It was noted that there is a high level of conservatism built into the modelling.

5. Marine structures update – June 2018

Rob provided an update of Stage 2 marine structures as follows:

Offsite works related to the fabrication of the dolphin topside is ongoing.

Pile installation is continuing with 36 wharf piles and six onshore bollards completed to date – next 3 bollards stated today.

131 of 252 deck planks and the first headstock have been poured.

A temporary platform has been erected on the wharf and is for the rig to pile the onshore bollard piles. There are two set up at present.

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The jack-up barge is scheduled to arrive in late July which will undertake the piling for the dolphins.

The forecast contract completion date remains as February 2019.

Rob advised that a navigation aid will be installed in approximately three to four weeks’ time and will be located on the foreshore revetment near the cafes. It was noted there will be an exclusion zone in place. Gail asked if the works will be noisy and noted that some of the cafes maybe closed in August. Rob advised the works aren’t expected to be too noisy and that there will only be one pile to be installed which will take up to one day to pile. Coral advised she will doorknock in the next week to advise café owners and other key stakeholders of the works.

6. Environmental monitoring update – June 2018

Simon provided an update of environmental monitoring as follows: The monitoring currently be undertaken is observation-based for water quality and marine mammals and field measurements for noise.




Marine mammals: No incidents involving marine mammals. Some whales have been seen but have stayed out of the exclusion zone.

Noise and Vibration Monitoring: o Monitoring was ongoing throughout the month of June. No issues were recorded

with either noise or vibration levels. o Noise monitoring will remain in place for the duration of the project. o Noise levels are checked by the site team daily to ensure compliance with

approvals.

7. Community complaints – June 2018

Attendees were advised that no community complaints or issues were received during the month.


Simon asked the CCC if they had any feedback to provide the project team. Denis asked about the piles that had been installed being of different heights. Rob advised these piles will be trimmed to the one height. Denis noted that the piles installed looked rusted, and asked how the integrity of the piles will be managed. Rob advised that the piles will have a shield applied to the exterior surface and that there will be a concrete plug on top. Denis asked how many piles were left to be installed. Glenn advised the total number of piles is 127 with 75 piles to go with the piling approximately one third completed. Rob advised the piling is expected to be completed in September 2018, weather permitting. Gail asked who was undertaking the concreting works and how Mundabaa Constructions was involved. Rob advised that South East Civil and Cranes were doing the concreting works and that Mundabaa had been supplying labour and equipment. The meeting closed at 6.21 pm.

Minutes


MEETING NO. 31 DATE Wednesday, 25 July 2018


TIME 6.00pm

ATTENDEES Jenny Robb, John Aveyard, Leanne Scott, Rob Bain, Graham Stubbs, Richard Lamacraft, Robin Arthur, Brad Willis (on behalf of Mike Skitt), Dr Denis Lawrence, Isaac Smith, Mike Crandell, Simon Wakefield, Rob Davis, Coral Reynolds

APOLOGIES Gail Ward, Megan Cleary, Debbie Meers, Natalie Godward, Steve Heffernan, Kell Dillon, Andrew Dooley, Peter Mazey, Glenn Vardy, Tomas Rooney, Tony Matthews



Simon thanked attendees for coming to the meeting, noted apologies, acknowledged the traditional custodians and peoples of the Country, both land and sea, and paid his respects to Elders past and present. Simon noted the apologies.


There were no actions from the previous meeting.



The monthly Environmental Representative Report continues to be submitted to the Department of Planning and the Environment (DP&E).

o ER Report was submitted 6 July 2018. o No non-conformances or exceedances have been reported. o Next ER Report due 7 August 2018.

No amendments or updates to the CEMP or CEMP Sub-plans have occurred in the previous month.

4. Operational conditions update

Simon discussed the following with attendees:

A Modification Request was submitted to the DP&E to vary the conditions pertaining to noise amenity, air quality and complaint handling processes.

This is available for public exhibition from Friday 13 July to Friday 27 July 2018 on the DP&E website – http://majorprojects.planning.nsw.gov.au/index.pl?action=view_job&job_id=9456.

Copies are also available for viewing at all of the Bega Valley Shire Council libraries.

If you have not had a chance to do so please comment on the proposal by Friday 27 July 2018.

Cruise ship emissions FAQs has been drafted and is currently in the Department of Industry (DOI) approvals process. The same information in the FAQs is contained in the Eden Breakwater Wharf Extension Project -Operational Conditions memorandum (dated 16 May 2018) previously provided to the CCC.

http://majorprojects.planning.nsw.gov.au/index.pl?action=view_job&job_id=9456

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5. Marine structures update – July 2018

Isaac provided an update of Stage 2 marine structures as follows:

Pile installation is continuing with 63 wharf piles and nine onshore bollards completed to date.

Offsite works related to the fabrication of the dolphin topside is ongoing.

Trimming piles has commenced.

The Jack-up barge has arrived on site.

232 of 252 deck planks and the nine headstocks have been poured.

The forecast contract completion date remains as February 2019.

Isaac advised the design for the navigation aid has been finalised and will be installed in approximately three weeks’ time and will be located on the foreshore revetment near the cafes. Coral will doorknock these stakeholders in the next week to advise them of the works.

6. Environmental monitoring update – July 2018

Isaac provided an update of environmental monitoring as follows:




Marine mammals: No incidents involving marine mammals. Some whales have been seen but have stayed out of the exclusion zone.

Noise and Vibration Monitoring: o Noise monitoring was ongoing throughout the month of July. No issues were

recorded with noise levels. o Noise monitoring will remain in place for the duration of the project. o Noise levels are checked by the site team daily to ensure compliance with

approvals.

7. Community complaints – July 2018

Attendees were advised that no community complaints or issues were received or raised during the month.


Isaac asked the CCC if they had any feedback to provide the project team. Mike noted the jackup barge will be undertaking the dolphin pile works off the breakwater. John asked why the existing barges cannot do this work and an additional barge was required. Rob advised the new jack up barge is more stable. John asked how the piles were raked. Rob advised the dolphin piles are vertical and the raked onshore bollard piles are installed using the hydraulic systems on the piling rig from an elevated temporary works platform. Leanne advised she had been asked by a member of the community if piling from the new jackup barge would be louder. Rob advised he is not expecting this to be the case. Leanne noted that she was surprised about the duration of piling undertaken on the previous day, that it had been all day. Rob noted that the team were able to drive four piles on the previous day. Mike advised the meeting that 15 piles were yet to be driven for the wharf, also 7 onshore bollard piles, and 30 dolphin piles remaining.

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Denis asked what the process will be for developing the Operational Environmental Management Plan (OEMP). Simon advised that an OEMP and OEMP Sub-plans need to be prepared, submitted and approved by the Secretary of DP&E 1 month prior to operation of the facility. Isaac advised that the Department of Industry will put out an open tender for Consultants to develop the OEMP’s and operational monitoring systems. The tender package also includes an option to undertake environmental management of the facility in accordance with the approvals for the first 12 months of operation. Simon and Isaac noted that the CCC will be consulted during the Department’s review of the draft OEMP and OEMP Sub-plans once complete before submission to the DP&E.


Other agenda items were as follows:

The CLG were advised that videography undertaken on site on 25 June is currently in the DOI approval process and will be available for viewing on the project website – https://www.industry.nsw.gov.au/lands/major-projects/infrastructure/eden/updates.

The Community Display is being held at Eden Fishermen’s Club on 26 July from 6pm – 7.30pm.

Simon reiterated that the Cruise Ship Emissions FAQ has been drafted and is currently in the DOI approvals process. The same information in the FAQ is contained in the Eden Breakwater Wharf Extension Project -Operational Conditions memorandum (dated 16 May 2018) which was previously provided to the CCC. Robin asked which room the display would be held in. Coral advised it would be held in the auditorium. The meeting closed at 6.19pm.

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