committee of the whole agenda no. 13/05, 16 august 2005 · 2016-03-04 · city of ryde committee of...

CITY OF RYDE

COMMITTEE OF THE WHOLE AGENDA NO 13/05 The above Committee will meet on Tuesday, 16 August 2005 in Committee Room No. 2, Fifth Floor, Civic Centre, Ryde at 7.30pm to discuss the following matters. CONTENTS Item Property/Subject CONFIRMATION OF COMMITTEE REPORT.......................................................1 2 LANE COVE TUNNEL – Air Quality Study Proposal PRESENTATION 7.30PM.................................................................................2 3 ROCKEND COTTAGE, 40 PUNT ROAD, GLADESVILLE – Status report ....4 4 COMMUNITY ENVIRONMENTAL MANAGEMENT STRATEGIES

COMMITTEE – Appointment of Community Representatives ...................10 5 DRAFT RYDE LOCAL ENVIRONMENTAL PLAN NO. 135: 191 – 195 & 199

Cox’s Road, North Ryde ...............................................................................13

6 MANAGEMENT PLAN IMPLEMENTATION - 1 April 2005 – 30 June 2005 (4th Quarter)....................................................................................................20

Confidential 7 ACQUISITION OF OPEN SPACE – Section 94 Contributions Plan No. 1....37

8 RYDE AQUATIC LEISURE CENTRE – Olympic Park, 504 Victoria Road,

Ryde ...............................................................................................................46

LATE ITEM 9 LANE COVE TUNNEL – Air Quality Study Proposal PRESENTATION ..............................................................................................53

CITY OF RYDE Committee of the Whole Agenda No. 13/05 Page 1

ITEM 1 CONFIRMATION OF COMMITTEE REPORT RECOMMENDATION: That the report of the meeting of the Committee of the Whole No 12/05 held on 2 August, 2005 be confirmed.


ITEM 2 LANE COVE TUNNEL – Air Quality Study Proposal PRESENTATION 7.30PM File No: 9263-02 The Acting Manager – Councillor Services reports 12 August 2005: Report Summary To advise that a presentation will be given to the Committee of the Whole by representatives of the Research Team from the School of Civil and Environmental Engineering, University of New South Wales on a proposed Air Quality Study Proposal to determine the impact of Lane Cove Tunnel emissions within residential households. Background At its meeting on 9 August 2005, Council resolved as follows: THAT SUBJECT TO COUNCIL BEING SATISFIED WITH THE OUTCOME OF A PRESENTATION FROM THE RESEARCH TEAM FROM THE SCHOOL OF CIVIL AND ENVIRONMENTAL ENGINEERING, UNIVERSITY OF NEW SOUTH WALES, AND THE SIGNING OF A SATISFACTORY AGREEMENT BETWEEN THE PARTIES:- (A) COUNCIL AGREE TO SUPPORT AN AUSTRALIAN RESEARCH COUNCIL

2006 LINKAGE RESEARCH PROJECT, PROPOSED BY THE SCHOOL OF CIVIL AND ENVIRONMENTAL ENGINEERING, UNIVERSITY OF NEW SOUTH WALES, TO DETERMINE THE IMPACT OF LANE COVE TUNNEL EMISSIONS WITHIN RESIDENTIAL HOUSEHOLDS.

(B) COUNCIL AGREE TO CONTRIBUTE FUNDS FOR THE PROPOSED

RESEARCH, AMOUNTING TO $5,500 PER YEAR, UP TO A MAXIMUM OF $16,500 OVER THREE YEARS.”

In accordance with Council’s resolution, arrangements have been made for the following people to address the Committee: - Dr Gautam Chattopadhyay - Dr Andrew Feitz - Dr Richard Stuetz A copy of the Confidential Report by Dr Chattopadhyay, Dr Feitz and Dr Stuetz entitled “Do road tunnel particulate emissions accumulate in nearby homes” is CIRCULATED UNDER SEPARATE COVER. A further report on the proposal by Council Officer’s will be submitted at the Committee of the Whole Meeting.


ITEM 2 (continued) RECOMMENDATION: Submitted for the Committee’s consideration. Scott Allen Acting Manager – Councillor Services


ITEM 3

ROCKEND COTTAGE, 40 PUNT ROAD, GLADESVILLE – Status report File No. S9-12 The Manager - Property Services reports 8 August 2005: Report Summary To provide a report on Rockend Cottage at 40 Punt Road, Gladesville, including its financial performance. Background Council at its meeting of 10 May 2005, resolved, in part; That the General Manager report to Council on the financial performance of Rockend Cottage, considering its restoration, maintenance, rental income, current condition and leasing arrangements. Further, Council at its meeting of 22 March 2005, resolved, in part; That an income and expenditure statement be prepared for the six (6) heritage buildings referred to in the report. This report, that will cover Addington, Brush Farm House, Eastwood Town Hall, The Parsonage, Westward Cottage and Willandra, is scheduled for submission in September 2005. Report Rockend Cottage was constructed, circa 1885, and is a single storey building with a large attic and two, two storey additional rear wings, that is built in a style which architecturally referred to as “Victorian Georgian”. The cottage passed through a number of owners until, in 1866, it became the property of Emily Mary Barton, a member of one of Ryde's leading gentry families of the 19th century, the Darvalls. It was Emily Barton, a poet, who gave the name Rockend to the cottage and it remained her home for more than 40 years. This association of the cottage with her, and with later generations of her family, is central to the historical significance of Rockend Cottage. Emily Barton was Andrew Barton “Banjo” Paterson’s grandmother and the young Banjo Paterson lived at Rockend Cottage, with his grandmother, while he was attending school at Sydney Grammar between 1875 - 1881. Emily Barton died at Rockend Cottage in 1909, at the age of 92. After her death, the house had various tenants and owners until it was purchased in 1923, by Harold Meggitt, who established a linseed oil extraction plant on what had become by that time a 2.2 hectare site. The cottage was converted into an office for the Harold Meggitt Limited Linseed Oil Company’s factory.


ITEM 3 (continued) When the plant closed in 1974, the whole site was proposed for residential flat and marina development and although Rockend Cottage was in a bad state of repair it was saved from demolition by a concerted campaign which led to the joint acquisition of the larger site by the City of Ryde and the State Government, with Council contributing in the vicinity of $1,000,000 towards the purchase of the site. All surrounding buildings were demolished together with unsympathetic additions to Rockend Cottage and the larger area embellished for the use as foreshore parkland as Banjo Paterson Park. Works undertaken included the establishment of a 15 bay car parking area, pathways, lighting, picnic shelters etc. The Park, that has an area of approximately 2.05 ha, is owned by Council with Rockend Cottage, that stands on a contiguous 1,304 m2 parcel, being owned by the Department of Infrastructure, Planning and Natural Resources (DIPNR). The restoration of Rockend Cottage was undertaken by a Community Committee, run under the auspices of Council, specifically formed to undertake the restoration and upon completion of Rockend Cottage’s restoration the committee was disbanded. The restoration project was funded by Council at a cost of approximately $300,000. Expressions of Interest (EOI) were then sought for the occupancy of Rockend Cottage and Dolfimme Pty Limited’s EOI for the establishment of a restaurant was successful with the Company being responsible for the commercial fit out, necessary to commence its operations. Also, as part of the project a 38 space car parking area was established at a cost of $76,000 in 1984, to serve Rockend Cottage, on the northern side of Punt Road, within the grounds of the Gladesville Hospital. This car park is held under a licence with the NSW Department of Health. Rockend Cottage is held under a lease between the DIPNR and Council and is occupied under a sub-lease between Council and Dolfimme Pty Limited, that operates the restaurant. Banjo Paterson Park, that is included in the Generic Sportsgrounds, Parks, Natural Areas and General Community Use Plan of Management adopted on 27 November 2001 (Committee of the Whole 10/01), is a foreshore park that addresses Looking Glass Bay. Rockend Cottage, although forming part of Banjo Paterson Park, is excluded from this Plan of Management and due to its split ownership between both Council and DIPNR, is subject to both a lease and sub – lease. Leasing arrangements Since 1 September 1986, Dolfimme Pty Limited, has successfully operated Rockend Cottage as the Banjo Paterson Cottage Restaurant, originally under a 5 year sub-lease which expired on 31 August 1991, and then under a subsequent 5 year renewal which expired on 31 August 1996. The sub - lessee was then allowed to operate under hold over provisions until a fresh lease and sub - lease were negotiated that commenced on 1 July 1997.


ITEM 3 (continued) This interim period was utilised by successful negotiations with DIPNR’s predecessor, the Department of Urban Affairs & Planning (DUAP), as part of a long term strategy to have this portion of Banjo Paterson Park, Lot 1 in Deposited Plan 746316, classified as Operational Land pursuant to the Local Government Act, 1993. Banjo Paterson Park, Lot 2 in Deposited Plan 746316, is classified as Community Land. Presently, Rockend Cottage is subject to a 5 year lease, commencing 1 July 2002 (1st option period, initial period commenced 1 July 1997), between DIPNR and Council that has a further option to renew for an additional 5 years, commencing 1 July 2007. The lease provides for a payment of 27% of gross income of any sub-lease. If there should be no sub - lease / occupancy in place, the rent payable is nominal. Council is responsible for the payment of all rates and taxes together with the maintenance of the building. Sub – lease arrangements The Banjo Paterson Cottage Restaurant operates under a 5 year sub-lease between Council and Dolfimme Pty Limited that commenced on 1 July 2002 (1st option period, initial period commenced 1 July 1997), that has a further option to renew for an additional period of 5 years, commencing 1 July 2007. The rental is currently $118,000.00 pa, that was recently re-assessed to market, with an annual CPI increase. The sub - lease also provides for a market re-appraisal of the rental at the exercising of the option period on 1 July 2007. The sub - lessee is responsible for all maintenance including the grounds, together with outgoings such as building insurance, power, telephony etc. Structural matters such as roofing and the like are Council’s responsibility. The restaurant proprietor has successfully conducted operations in Rockend Cottage for almost 20 years and have conducted themselves responsibly and with regard and empathy for the property’s heritage. During the period of their occupancy, they have kept Rockend Cottage in good order, addressed various building and ground maintenance issues, refitted the kitchen and gathered an expansive collection of Banjo Paterson memorabilia. Also, they make the building accessible to people visiting the park, who request to view the interior of Rockend Cottage. Condition of building including works completed and to be completed Rockend Cottage is subject to a Conservation Management Plan (CMP), that has been endorsed by the NSW Heritage Office and is listed on the Register of National Estate ([001710] File No 1/13/032/0018) as an "Indicative Place", is noted with the National Trust (Register ID 9520), the NSW State Heritage Register (Register item: 3490024 - State Agency Register), the Regional Environmental Plan of 5 June1990 and the City of Ryde’s Heritage LEP 105.


ITEM 3 (continued) Rockend Cottage is in good condition and presents well, however, to protect its longevity it requires a progressive program of works over the short and medium term to maintain the structure in its restored state. The building was initially the subject of an extensive restoration in the 1980s and includes “reversible” additions that were necessary to adapt it for use as a restaurant. Works required to maintain the building's good standard include internal tasks such as general painting and inspection together, that are the sub – lessee’s responsibility with external works such as replacement of the roof covering, sarking and flashings, reconstruction of some additions damaged through termite activity, monitoring and, as required, eradication of termites and reconstruction of several building elements being Council’s responsibility. Works required within the building's curtilage include the reconstruction of the building's garden to faithfully replicate its 19th century appearance and some perimeter fencing together with general ground maintenance. Completion of these tasks, together with the institution of a conservative works program will maintain the building in its current good serviceable state. Over recent years, maintenance tasks that have been undertaken by Council have included rectification of termite damage to various building members, repairs to sandstone window lintels, re-pointing of stonework, upgrade of external drainage to prevent water penetration and damage to the slate damp proof course and re-sheeting of the adjacent vehicular access point adjacent to the new garbage bay. Financial overview As at the end of June 2005, rental (sub – lease) income for Rockend Cottage was $109,993, with expenditure totalling $37,561 broken down into rental (lease) payments of $29,676, building insurance of $2,252 (recovered from the sub – lessee) with $1,177 being expended on program maintenance, $756 on responsive maintenance (termite damage) and $3,700 on consultancies. The consultancies were required for a general condition report and planning for the roof replacement, that is to be undertaken during the 2005 / 2006 financial year. Capital provided for in the 2005 / 2006 budget, for the replacement of the roofing system, is $150,000. All work undertaken is referenced to the CMP. Also over the current year a long term solution to the intermittent pump out issue with the toilet system of Rockend Cottage will be addressed, together with planning for the reestablishment of Rockend Cottages front garden. A summary of the financial performance of Rockend Cottage, over recent years, together with projected costs for the current financial year, is detailed below;


ITEM 3 (continued) Income Item 2001 /

20022002 / 2003 2003 / 2004 2004 / 2005 2005 / 2006

Rental income (sub – lease) $98,705.04 $105,000.00

$107,520.00

$109,993.00

$118,000.00

Expenditure Item 2001 / 2002 2002 / 2003 2003 / 2004 2004 / 2005 2005 / 2006General Maint. & repairs $702.00 $690.00 $1,177.00 $1,500Rental to DIPNR $21,283.00 $28,349.76 $29,030.40 $29,676.00 $31,860.00Termite control and repairs $1,050.00 $1,050.00 $1,177.27 $756.00 $1,000.00Insurance $836.00 $1,446.88 $1,943.59 $2,251.51 $2,500.00Pump out system repairs $7,979.80 $8,000.00Telstra Corporation $8.85 Driveway repairs $939.30 Roof restoration (Cap Ex) $150,000.00 Sub Total $31,859.65 $32,209.09 $32,841.26 $37,560.51 $194,860.00Depreciation $14,699.83 $14,699.83 $14,699.83 $14,699.83 $14,699.83 Net Result $52,145.56 $58,009.28 $59,978.91 $57,762.66 ($91,635.83) Within Banjo Paterson Park, significant embellishment has been undertaken including the establishment of pathways to link to existing pathways and continuous foreshore parkland and the construction of a “wrap around” pathway past Rockend Cottage and repairs to the car park areas. Also, the recommendations of the CMP, in respect of the park being a setting for Rockend Cottage, are guidance for future park embellishment such as the proposed thinning of casuarinas etc. All proposed works are discussed with the sub – lessee and DIPNR and other relevant authorities such as the NSW Heritage Office and the NSW National Parks and Wildlife Service to ensure that the thematic ideals of the CMP are considered. Management Plan Linkages This project is not specifically identified within the Management Plan 2005 – 2008 within the Key Action Plans. Relationship to Key Outcome Areas Assets This project meets the following key outcomes for Assets (set out on pages 27-28 of the Management Plan 2005-2008): • Buildings that are functional, attractive and designed to minimise their impact on

the environment. The work to be undertaken at Rockend Cottage also meets the key outcome for Delivery of Capital Works Program on time and budget within the Management Plan 2005 - 2008. Environment This matter has no direct relationship to this key outcome area.


ITEM 3 (continued) Governance This matter has no direct relationship to this key outcome area. People This matter has no direct relationship to this key outcome area. Consultation – Internal and External Council business units consulted included: Parks Department. There is on-going consultation between Council and the Department of Infrastructure Planning and Natural Resources, together with the sub-lessee of Rockend Cottage, in respect of the works to be undertaken. Policy Implications The recommendation is consistent with Council’s Heritage LEP 105 and the Conservation Management Plan that has been prepared for Rockend Cottage. Critical Dates Current works proposed for Rockend Cottage will be completed during the 2005 / 2006 financial year. Financial Impact The on-going cost of maintaining Rockend Cottage is contained within the program of the Property Services unit, capital matters are identified within the applicable Management Plan and are contained within the capital allocation for Property Services. The on-going cost of maintaining and continued embellishment Banjo Paterson Park is contained within the program of Parks. Other Options As Rockend Cottage is subject to a Conservation Management Plan (CMP), that has been endorsed by the NSW Heritage Office, options available for the required works are limited to building techniques and construction materials used. RECOMMENDATION: That the report of the Manager - Property Services dated 8 August 2005 concerning Rockend Cottage at 40 Punt Road, Gladesville, including its financial performance, be received and noted. Peter Byrne Roy Newsome Manager Group Manager Property Services Corporate Services


ITEM 4 COMMUNITY ENVIRONMENTAL MANAGEMENT STRATEGIES COMMITTEE – Appointment of Community Representatives File No. 7201 The Manager, The Environment reports 3 August 2005: Report Summary To recommend the appointment of 6 community representatives to the proposed Community Environmental Management Strategies Committee (CEMSC) following a Councillor Workshop held on Tuesday 26 July 2005 to discuss nominations. Background Council at its Committee of the Whole Meeting No 5/05 held on 5 April 2005 considered a report dated 18 March 2005 on the 12 community nominations received for appointment to the proposed CEMSC and resolved that the matter be deferred for further discussion in a Councillor Workshop. Prior to this, Council had resolved on 14 December 2004 to disband the former CEMSC, which was established by the City of Ryde in 1999 under broader terms of reference, and to re-establish the committee under different terms of reference. The new CEMSC now proposes, inter alia, to help guide the development, implementation, and review and reporting processes of a sustainability strategy for the City of Ryde. Report A Councillor workshop was held on Tuesday 26 July 2005 during which the twelve nominations who submitted expressions of interest for this committee were considered. From this workshop, it was agreed that Council would appoint 6 members to the proposed committee and the 6 that were not selected would be invited to remain on in a reference capacity to assist the committee on particular issues, should the need arise. A memorandum of workshop proceedings and a summary of credentials on each of the nominations have been CIRCULATED UNDER SEPARATE COVER to Councillors. The preferred 6 candidates will join 5 specialist City of Ryde staff that will be nominated by the General Manager for this committee and the inaugural meeting will be scheduled for the end of September 2005.


ITEM 4 (continued) Management Plan Linkages This project forms part of the 2005/2006 Operational Budget for the Environment Relationship to Key Outcome Areas Assets This matter has no direct relationship to this key outcome area. Environment This committee will work across each of the key action plan groups of the Environment key outcome area and have the key role of helping to guide the development, implementation, and review and reporting processes of a sustainability strategy for the City of Ryde. Well-balanced community representation is considered crucial to the process. Governance The establishment of this committee is directly linked to improved communications and engagement with the community to promote sustainability in the local area. People This committee will be working towards a sustainable Ryde with benefits designed to increase the City’s natural, social and economic capital. Consultation – Internal and External An advertisement calling for expressions of interest to fill 5 community positions on the proposed Committee was placed in The Weekly Times over two consecutive weeks on the 2nd and the 9th of February 2005 and this advertisement was also displayed on the City of Ryde’s website up to and including the 25 February 2005. Twelve nominations were received from this process. During the Councillor workshop held on Tuesday 26 July 2005 it was decided that Council would appoint 6 community representatives to the committee. There was no other consultation undertaken although a submission was received from a Mr Barry Hadaway, a local resident of Ryde, who did not wish to nominate for this committee. He is the Secretary of the Save Our Suburbs Ryde District and has made an early submission for the committee to consider, when it is established. His submission was circulated to Councillors previously when Council first considered the matter on 5 April 2005. Policy Implications There are no policy implications through adoption of the recommendation.


ITEM 4 (continued) Critical Dates Inaugural meeting of this committee planned for last week of September 2005. Financial Impact Establishment of the committee outlined in this report will have no additional financial impact on the current Management Plan. RECOMMENDATION: (a) That six (6) community representatives be selected from the twelve (12)

nominations received to join the proposed Community Environmental Management Strategies Committee (CEMSC).

(b) That the six (6) community representatives not currently selected for the

proposed CEMSC be invited for placement onto an environmental reference group list for the purposes of assisting the Committee, from time to time, on particular issues.

(c) That the Group Manager, Environment and Planning proceed with establishing

the proposed CEMSC. Sam Cappelli Sue Weatherley Manager, The Environment Group Manager Environment and Planning


ITEM 5 DRAFT RYDE LOCAL ENVIRONMENTAL PLAN NO. 135: 191 – 195 & 199 Cox’s Road, North Ryde File: S11973 The Manager Urban Planning reports 28 July 2005. Report Summary To recommend that Council resolve to refer draft Local Environmental Plan (LEP) No.135 to the Minister for Infrastructure and Planning requesting that the Plan be made. Background On the 5 April 2005 Council resolved with respect to the subject properties to prepare a draft local environmental plan to change the zoning of the land from Special Uses ‘A’ – Church and School to Business Neighbourhood (d1). Draft LEP 135 allows the redevelopment of the land for retail and commercial uses in accordance with the Business Neighbourhood zone. The draft Plan also requires the land in front of 191 – 195 Cox’s Rd North Ryde to be developed for public car parking and dedicated to Council. Draft Local Environmental Plan No. 135 is ATTACHED. Report An overview of the outcomes of the consultation process undertaken for Draft LEP 135 is outlined later in this report. Council is to note for administrative purposes the approval of the Department of Education to the removal of the Special Use zoning has been sought in accordance with Section 117 Directions under the Environmental Planning and Assessment Act. Management Plan Linkages Assets This project meets the following key outcomes for Assets (set out on page 27 of the Management Plan 2005-2008) High quality environmentally friendly infrastructure services which meet all

Australian Standards and contribute to the lifestyle of the community.

The draft LEP requires the land in front of 191 – 195 Cox’s Rd North Ryde to be developed for public car parking and dedicated to Council. This area will become part of Council’s road assets.

Environment This matter has no direct relationship to this key outcome area.


ITEM 5 (continued) Governance This matter has no direct relationship to this key outcome area. People This project meets the following key outcomes for People (set out on pages 54 and 55 of the Management Plan 2005-2008): Members of the community are engaged through involvement in democratic

decision making and the promotion of active citizenship.

The draft LEP was advertised and persons whose properties are within the vicinity of the subject area were notified by letter of the draft LEP and invited to make submissions on the Plan.

Growth and benefits for the community area demonstrated through the provision

of employment, economic and academic opportunities.

The draft LEP will result in a new area being capable of development for retail and commercial uses thus resulting in additional employment opportunities and economic growth for the area.

Consultation – Internal and External Internal Council business units consulted included: Access Facilities and Services. The Manager of the Unit has advised that there is no objection to the Plan. External External public consultation included: Section 62 Consultations:

As required under Section 62 of the Environmental Planning and Assessment Act the following people and government authorities were notified of the draft Plan. Those notified included The Hon. J. Watkins MP, Telstra, Sydney Water Corporation, Roads and Traffic Authority, Energy Australia and the Department of Infrastructure, Planning and Natural Resources.

One submission was received from Sydney Water Corporation stating it had no ‘in principle’ objection to the rezoning subject to comments on the following issues being considered by Council: Council stipulates that a Section 73 Certificate be obtained as a condition of

consent A sewer pipe transverses the property. Development that impacts on the pipe will

be required to comply with Sydney Water’s guidelines Landscaping of the site should take into consideration the damage certain trees

do to water and sewer pipes A Trade Waste License is required for the disposal of wastewater


ITEM 5 (continued) Comment: The issues raised by Sydney Water Corporation would be requirements imposed as conditions of development consent. It is considered that the applicant should be advised of the concerns raised by Sydney Water Corporation with respect to the subject site. A second submission was received from Energy Australia and states they have no objection to the draft Plan. The submission further states that the creation of a car park in the specified area includes a power pole that supports street lighting over what maybe a pedestrian crossing. Arrangements will be needed to protect the pole and street lantern or have the pole relocated. Comment: A copy of the submission has been referred to the Access Facilities and Services Unit. Submissions

The application was exhibited for a period of 31 days from the 15 June to the 15 July 2005. No submissions were received.

Policy Implications The recommendation is consistent with State Environmental Planning Policies, the Environmental Planning and Assessment (EP&A) Act and Section 117 Directions under the EP&A Act. Financial Impact Council’s adoption of the recommendation outlined in this report will have no financial impact. RECOMMENDATION: (a) That the Group Manager Environment and Planning exercise the delegations of the Director- General of the Department of Infrastructure,

Planning and Natural Resources under Section 69 of the Environmental Planning and Assessment Act to report to the Minister for Infrastructure and Planning on the making of Ryde Local Environmental Plan No. 135: 191 – 195 & 199 Cox’s Road, North Ryde.

(b) That the applicant be advised of the issues raised by Sydney Water

Corporation. Susan Wotton Meryl Bishop Strategic Planner Manager Urban Planning


ITEM 5 (continued)


ITEM 6 MANAGEMENT PLAN IMPLEMENTATION - 1 April 2005 – 30 June 2005 (4th Quarter) File No. S12284 The General Manager reports 12 August 2005: Report Summary As required under section 407 of the Local Government Act, 1993 the quarterly review of the Management Plan as at 30 June 2005 is presented to Councillors. This review seeks to report on the performance of Council in undertaking its Principal Activities in terms of its stated objectives and financial position. The following individual reporting documents have been prepared and are CIRCULATED UNDER SEPARATE COVER. ANNEXURE 1 Corporate Performance Indicators - provides a ‘snapshot’ of

Council’s performance in the quarter relative to several high profile activities.

ANNEXURE 2 Status of Corporate Objectives – displays objectives that were scheduled to be undertaken within the reporting period.

ANNEXURE 3 Financial Management Status – graphical representation of financial performance to 30 June 2005.

ANNEXURE 4 Capital Status Report – provides comments regarding the status of all of Council’s Capital Expenditure projects.

Presentation – During the Council meeting, the General Manager will make a presentation on the quarterly review as at 30 June 2005. In the remainder of this report an overview is provided on the key aspects of Council’s financial performance for the fourth quarter. Included in this report, the Responsible Accounting Officer is required to report and provide a statement on Council's financial position. The Manager - Financial Services’ certification dated 12 August 2005 is ATTACHED to this report. Report Financial Position The financial management report (see ANNEXURE 3) identifies performance to 30 June 2005 against the Management Plan. Working Capital Summary The 2005/06 Budget forecasts a closing Working Capital Balance for 30 June 2005 of $6.462M.


ITEM 6 (continued) At the time of writing this report, the consolidation of the Financial Statements results in a Working Capital balance of $6.8M. However after allowing for carry overs of $277K (General Revenue) the overall result is a Working Capital balance of $6.5M. It should be noted that the annual financial statements are still subject to audit and the finalisation of some transactions. The exact end of year result will be detailed in the report to Council for the adoption of the 2004/05 Financial Statements. The Working Capital balance has also been reduced by $700K to provide allocations to three (3) key projects that have been identified and supported by Council in various resolutions that relate to the specific item and in the Organisation Review document. The allocations to be made and carried forward to the 2005/06 financial year are as follows:

Place Management – Ryde Civic Precinct - $200K This allocation will provide necessary funds for various costs associated with investigations and professional services in respect of this project.

Brush Farm House - $200K Council is aware that funding for the rectification of Brush Farm House is deficient and this allocation will increase available funds for the project from $1.9M to $2.1M.

Provision of Adequate Accommodation for staff - $300K Providing adequate, safe and healthy accommodation for Council’s staff is a statutory obligation on Council in providing an appropriate work environment. Included in the Organisation Review, adopted by Council was to provide for the co-location of staff from each Group. Public Works and Services have relocated to the Operations Centre and plans for works on the Civic Centre and Argyle Centre are due to commence shortly. This allocation will ensure Council meets its statutory obligations in respect of staff accommodation.

Funding for the above allocations is available as the result of variations across the organisation, that totalled approximately $230K, and bringing to account non cash transactions for Employee Leave Entitlements (ELE) and Plant Depreciation. These are not estimated when assessing the projected year end Working Capital balance, as ELE balances are difficult to predict. As they are non-cash transactions they result in approximately $500K of Working Capital that was not included in previous projections. The overall result for 2004/05, taking into account carry overs and additional projects is a Working Capital balance of $6.5M which is approximately $30K in excess of the projected figure used to fund the 2005/06 budget. Again, it should be noted that the annual financial statements are still subject to audit and the finalisation of some transactions. The exact end of year result will be detailed in the report to Council on the adoption of the 2004/05 Financial Statements.


ITEM 6 (continued) Summary of Budget Performance – June Quarter 2005 Variations from March revised budgets for the quarter can be further summarised as follows. *Original

Budget March Revised Budget

June Actuals

June Qtr Variance to March Revised Budget

$’000 $'000 $'000 $'000

Operating Revenue 58,762 60,313 61,377 1,064 Direct Operating Expenditure (50,389) (50,243) (47,392) 2,851 Direct Operating Result 8,373 10,070 13,985 3,915 Capital Income 9,236 17,050 10,597 (6,453) Depreciation (14,295) (14,295) (14,239) 56 Total Operating Result 3,314 12,825 10,343 (2,482) Capital Expenditure (26,893) (20,355) (16,919) 3,436 * Original Budget includes carryovers from 2003/04 The remainder of this report details other major variations to the March revised budget by income and expenditure classifications. Operating Income ↑ $1.064M Civic Services Civic Services income was $88K above budget with minor variations across this group contributing to this favourable variance. Environmental Planning Environmental Planning income was $98K under budget. Development Advertising (↓$43K), Rezoning Applications/Advertising (↓$40K) and Planning Certificates – s149 (↓$25K) were all under budget, whilst Car Parking Fine income exceeded budget by $58K due to increased enforcement.


ITEM 6 (continued) Public Facilities & Services • Income for the Ryde Aquatic Leisure Centre (RALC) was $423K over budget with

the following variations: o Learn to Swim ↑ $309K o Merchandise ↑$38K o Aquatic Entry ↑$20K o Café/Kiosk ↑$19K o Facility Hire/Programs ↑$37K

The additional income was partially offset by additional expenditure with the overall result for the RALC an operating surplus (excluding depreciation) of $269K, which was $176K more than budget.

• Road restorations income exceeded budget by $104K due to the increase in demand for this service. This income was offset by additional expenditure of $54K resulting in a net increase of $50K.

• Enviroserve income was $260K over budget. o As part of the construction of the Chatswood to Epping Rail Link, sub-

contractors are utilising the facilities at 160 Wicks Road North Ryde. Subsequently, Council has received 48,000 tonne of crushed sandstone/roadbase/concrete at an estimated value of $218K. These products are stockpiled and used for construction works undertaken by Council. The recognition of the income and inventory asset is a non-cash transaction.

o Council is also receiving a commission from the sale of the crushed sandstone sold by the sub-contractor which to date has amounted to $42K.

Corporate Services • Interest income from investments was $90K over budget. This additional income

is due to a larger portfolio being held and higher interest rates. $20K of this income is externally restricted.

• Leased Properties income was $82K over budget. Rental income (↑$40K) and Footpath Leases (↑$18K) were the main items contributing to this variance.

Capital Income ↓ $6.453M Section 94 Contributions • Section 94 Meadowbank Contributions (Community Facilities, Streetscape

Improvement etc.) were $856K under budget. An additional development application that was approved within the Faraday Park did not progress in 2004/05.

• Section 94 Contributions for Meadowbank Drainage of $1.2M were not received as a result of a development application not being lodged.


ITEM 6 (continued) Public Facilities & Services • RTA Grant income was under budget for the Anzac Avenue/Herbert Street

Roundabout ($42K) and Santa Rosa Park Cycleway ($54K) with both of these projects to be completed in 2005/06.

• Grant income of $112K was received from the Department of Infrastructure Planning and Natural Resources for works carried out at Shepherds Bay and along the Parramatta foreshore. An additional grant of $100K was not received due to works at Shepherds Bay being delayed as a result of remediation issues associated with the Parsonage Street Depot site.

• A $70K contribution was received from Woolworths for drainage works in Graf Avenue West Ryde to capture overland flow in conjunction with the West Ryde Re-development.

• Compensation is being sought from Sydney Water for additional costs incurred in relation to drainage works at Herbert Street. At 30 June 2005, $75K has been brought to account.

Corporate Services • The following property sales were budgeted for in 2004/05:

o 55a Pellisier Road ($566K) – sale delayed through the preparation of the draft LEP for rezoning and is included in the 2005/06 Budget.

o Well Street ($1.65M) – All aspects of the sale have been completed and final settlement is pending the completion of drainage and roadworks.

o 330 Pittwater Road ($527K) – property sale deferred due to consideration of drainage issues.

The proceeds for the sale of these properties ($2.7M) were to be transferred to the Civic Centre/Library Reserve.

• The construction of the Woolworths development at West Ryde resulted in Council receiving as a contribution, the floor space for the new West Ryde Library. The estimated value of this contribution is $2M and this transaction will be realised in the 2005/06 financial year. This is a non-cash transaction to recognise the value of the asset being gained and does not affect Council’s Working Capital balance.

• Council received grants totalling $425K from the Department of Corrective Services ($400K) and Heritage Office ($25K) for the restoration of Brush Farm House.

Operating Expenditure ↓ $2.851M Civic Services Civic Services expenditure was $55K under budget with minor variations across this group.


ITEM 6 (continued) Environmental Planning Environmental Planning was $479K under budget. Carry overs of $282K are detailed later in this report. Other variations were savings in employee costs (↓$139K), Advertising (↓$50K) and Printing and Stationery (↓$18K). Legal Fees exceeded budget by $85K. Public Facilities & Services • Access Facilities & Services was $286K over budget. The main variations were:

o Shopping Centres (↑$27K) – Due to an increase in the level of service provided to the cleansing of major shopping centres, which included additional resources on weekends.

o Street Sweeping (↑$42K). Following the February storm, additional resources were provided in the sweeping cycle to undertake extra cleansing of residential areas. A greater focus on sweeping both roads and footpaths in shopping centres was also undertaken.

o Utility Restorations (↑$54K). As mentioned above additional restoration works were undertaken, however this additional expenditure is offset by income.

o Roads Maintenance (↑$32K). In addition to the routine pavement patching, large failures were repaired in Parkes St, Wattle St and the pavement at several bus stops were undertaken due to deterioration attributed to the buses.

o SES (↑$25K). Additional costs were incurred in major repairs to the SES Mobile Control vehicle (Plant No. 144) to maintain its roadworthiness.

o Street Lighting (↑$38K). Insufficient budget and expanding infrastructure. It should be noted that the Lighting Subsidy from the RTA was $21K higher than budget with a net increase in costs of $17K.

• Urban Landscapes Facilities & Services $171K over budget. o Sports Facilities (↑$128K). Substantial costs were incurred in repairing

vandalism to several shade structures within playground areas and damage to synthetic wickets in several locations. Major upgrades were undertaken to sporting facilities at Morrison Bay Cricket nets, four other cricket wickets and the returfing of areas in Morrison Bay related to salinity problems. A major refurbishment of the Eastwood War Memorial was also undertaken from this allocation.

o Street Tree Maintenance (↑$28K). Increased costs of consultants, administration and reporting associated with tree management. Along with an increasing number of expensive repairs to private sewers caused by Council trees.


ITEM 6 (continued)

o Storm Damage (↑$34K). In addition to normal storm response, two large storms hit the city in November and February. The November storm did not receive any disaster relief funding and as such all costs were incurred by Council. Although the February storm is being processed under the Disaster Relief program, the costs covered by this program are the initial clean up and not the longer term assessment and removal of trees resulting from the storm.

• Ryde Aquatic Leisure Centre was $247K above budget. This increased expenditure is a result of the increase in demand for services provided at the RALC. Major variations include Learn to Swim (↑$85K), Maintenance (↑$58K) and Merchandise (↑$24K). As previously mentioned, the overall result for the RALC was a surplus (excluding depreciation) of $269K.

• Waste Facilities & Services was $787K under budget o Waste disposal fees were under budget by $682K due to the actual

disposal fee per tonne being lower than was originally budgeted for. o Tender Submissions were $23K under budget as it was anticipated the

tender process would be completed in the 2004/05 financial year. The evaluation phase will not occur until September 2005. An amount of $40K has been included in the 2005/06 Budget for the implementation of the actual contract.

o Leachate Control was under budget by $47K. Consultant fees were under budget by $32K with reports currently being prepared for the EPA due 30 September. Water rates were under budget due to the dry weather and minimal leachate having to be pumped out.

Corporate Services • General Purpose Revenues $196K under budget.

o Interest on loans was $123K under budget. When the original budget was prepared in April last year Council had not refinanced its loans and the budget was based on the existing loan structures at that time. The restructure of Council’s loans in June has meant that there are savings in interest expenses. In addition to this, the interest rate used to calculate the budget exceeded the actual rate incurred. This expenditure is funded from Council’s Internal Reserves.

o Administration costs were also $79K under budget. This is due to an apportionment of costs being transferred to Domestic Waste.

• Information Technology & Telecommunications was $226K under budget. o NSW licensing agreement to purchase Microsoft Software (NAMS) will

now be effective from July 2005 and has already been included in the 2005/06 Budget, a saving of $90K.

o A third party customer request system is no longer required to be purchased resulting in a saving of $22K.

o Maintenance fees were ↓$73K under budget due to less support being required than anticipated.


ITEM 6 (continued) • Property Services was $1.906M under budget.

o The write off a portion of road as part of the West Ryde Library development valued at $2M was included in the 2004/05 Budget. This transaction will be brought to account in the 2005/06 financial year and is a non-cash item that does not impact on Council’s Working Capital balance.

o Project Management and Consultants Fees for Brush Farm House ($154K), West Ryde Library ($21K) and the proposal in respect of the redevelopment of the Top Ryde Shopping Centre ($52K) have been incurred. These projects are funded from general revenue.

o Maintenance works for $55K and Depot Remediation works for $29K have been requested to be carried over to the 2005/06 Budget and are listed at the end of this report.

Capital Expenditure ↓ $3.436M Civic Services • Construction/Fitout of the West Ryde Library is $400K under budget. These

funds are to be carried forward to the 2005/06 financial year. Public Facilities & Services • Access Facilities and Services was $455K under budget. Projects totalling $445K

are to be carried over and are detailed in the table later in this report.

Excluding carryovers major variations within this area were: o Road Reconstruction – Culloden Road (↓$178K). This saving is a result of

changes to the scope of works undertaken. o Traffic Facilities – Herring Road (↑$79K). Additional costs were involved

with the installation of the traffic signals and major amendments were made to the design by the State Transit Authority after works had commenced. This project was funded from the North Ryde Traffic Reserve.

• Stormwater Facilities & Services was $966K under budget, with projects totalling $1.098M to be carried over and are detailed in the table later in this report.

Additional project variations during the June Quarter were:

o Graf Avenue drainage construction works are to be undertaken to capture overland flow in conjunction with the West Ryde re-development. These works are estimated to cost $105K and are funded by Woolworths and section 94 contributions. $31K was expended in 2004/05.

o As mentioned previously in this report additional costs have been incurred for Herbert Street drainage due to delays in completing this project caused by Sydney Water. Costs to date total $72K and compensation is being sought from Sydney Water.

o Drainage through Parks was $89K under budget. This expenditure is funded by resident/developer contributions, which were also under budget.


ITEM 6 (continued) • Plant & Fleet Management capital expenditure was $560K under budget with the

net turnover cost being $293K under budget. The purchase of 2 plant items totalling $370K have been requested to be carried over to the 2005/06 Budget and are listed in the table later in this report.

• Ryde Aquatic Leisure Centre capital expenditure was $156K under budget. All funds are requested to be carried forward to the 2005/06 and are listed in the table at the end of this report.

• Urban Landscapes capital expenditure was $52K over budget. Projects totalling $49K are to be carried over and are detailed in the table later in this report.

Additional project variations during the June Quarter were:

o Blenheim Park major park upgrade was $47K over budget. Additional drainage and rock excavation works were required.

o Ryde Park Master Plan was $20K over budget due to additional community consultation.

These projects were funded by section 94 contributions. Corporate Services • Information Technology and Telecommunications was $592K under budget.

Projects totalling $361K have been nominated to be included in the 2005/06 Budget and are listed at the end of this report.

• Property Services was $246K under budget. Projects totalling $328K have been nominated to be included in the 2005/06 Budget and are listed at the end of this report. Construction of the SES Depot was more advanced than anticipated at 30 June 2005 with expenditure exceeding budget by $99K. The 2005/06 Budget will be reduced by this amount. This project is funded by internal reserves.

Carry Overs As part of the preparation of the 2005-2008 Management Plan several items were included in the 2005/06 Budget as carry overs from the 2004/05 financial year. These were listed in the General Manager’s Report 10/05 presented to Council on 28 June 2005 and included in the Management Plan. In addition to this, other items have since been identified that are recommended to be carried over to the 2005/06 financial year. The following tables detail these items:


ITEM 6 (continued) Operating Expenditure Carry Overs General Revenue Item Included in

Management Plan

Additional to Management Plan

Total

ENVIRONMENT & PLANNING Consultants Fees Master Plans – Top Ryde 62,500 - 62,500Master Plans – Gladesville 50,000 - 50,000Master Plans – Macquarie Park 55,000 - 55,000DCP – Residential Review 10,000 - 10,000Neighbourhood Retail Studies – Identification Study – Pilot Area

30,000 - 30,000

Natural Environment Policy – Corporate Sustainability

45,000 - 45,000

Standards Enforcement – Uniforms 4,500 - 4,500 Item Included in

Management Plan


Total

TOTAL ENVIRONMENT & PLANNING

257,000 - 257,000

CORPORATE SERVICES Records Management Services Digitalisation Council Minute Books 15,000 - 15,000 Property Services Eastwood Kindergarten – Bathroom Upgrade

- 30,000 30,000

Ryde Park – Re-roofing and new Ceilings

- 15,000 15,000

North Ryde Kindergarten – Concrete works & gates

- 10,000 10,000

- 55,000 70,000 TOTAL CORPORATE SERVICES 15,000 55,000 70,000 TOTAL OPERATING EXPENDITURE CARRY-OVERS

272,000 55,000 327,000


ITEM 6 (continued) Reserve Funded Item Included in

Management Plan


Total

ENVIRONMENT & PLANNING Consultants Fees Master Plans – Macquarie Park 16,000 - 16,000DCP – Leisure Needs Study 9,000 - 9,000 TOTAL ENVIRONMENT & PLANNING

25,000 - 25,000

CORPORATE SERVICES Property Services Parsonage Street Depot – Remediation

13,613 - 13,613

Wellington Road Depot – Remediation

14,890 - 14,890

28,503 - 28,503 TOTAL CORPORATE SERVICES 28,503 - 28,503 TOTAL OPERATING EXPENDITURE CARRY-OVERS

53,503 - 53,503


ITEM 6 (continued) Capital Expenditure Carry Overs General Revenue Item Included in

Management Plan


Total

ENVIRONMENT & PLANNING Office Equipment Purchases - 7,000 7,000 TOTAL ENVIRONMENT & PLANNING

- 7,000 7,000

PUBLIC WORKS AND SERVICES Access Facilities and Services Herring Road (WS New Epping Rd – Winston St) – Footpath Construction

25,000 39,158 64,158

Morrison Road – Road Reconstruction

123,000 - 123,000

Constitution Rd/Station St Roundabout

28,728 - 28,728

176,728 39,158 215,886 Plant and Fleet Management Plant Purchases – Plant 114 – Street Sweeper

290,000 - 290,000

Plant Purchases – Plant 121 – Tipper

80,000 - 80,000

370,000 - 370,000 Stormwater Facilities and Services

Adam Street – Urgent Drainage Repairs

147,000 28,727 175,727

Herbert Street Drainage 75,000 51,817 126,817Maze Park Gross Pollutant Trap 130,000 - 130,000First Avenue Drainage – Eastwood 165,000 12,487 177,487 517,000 93,031 610,031


ITEM 6 (continued) Item Included in

Management Plan


Total

Urban Landscapes Facilities and Services

Task Force Tree Planting 6,000 - 6,000Playground Shade Shelters - 12,000 12,000 6,000 12,000 18,000

TOTAL PUBLIC WORKS AND SERVICES

1,069,728 144,189 1,213,917

CORPORATE SERVICES

Information Technology and Telecommunications

Operations Centre – Communications Link

65,000 - 65,000

Electronic Business Papers 40,000 - 40,000Library Server - 26,000 26,000Storage Area Network - 30,000 30,000 105,000 56,000 161,000 Item Included in

Management Plan


Total

Property Services Disability Access Program 53,000 15,000 68,000 TOTAL CORPORATE SERVICES 158,000 71,000 229,000 TOTAL CAPITAL EXPENDITURE CARRY-OVERS

1,227,728 222,189 1,449,917

Reserve Funded Item Included in

Management Plan


Total

CIVIC SERVICES West Ryde Library Fitout 321,000 79,000 400,000 TOTAL CIVIC SERVICES 321,000 79,000 400,000



Management Plan


Total

PUBLIC WORKS AND SERVICES Access Facilities and Services Culloden Road (Talavera Rd – Waterloo Rd) – Footpath Construction

131,537 - 131,537

Santa Rosa Park – Sub Regional Bikeway

125,000 - 125,000

256,537 - 256,537 Ryde Aquatic Leisure Centre Program Pool A/C & Panel Wall Isolation

99,100 - 99,100

Lazy River Ceiling Replacement 57,000 - 57,000 156,100 - 156,100 Stormwater Facilities and Services

Graf Avenue Drainage 80,000 - 80,000Well Street Drainage – Meadowbank

330,000 83,259 413,259

410,000 83,259 493,259 Urban Landscapes Facilities and Services

Buffalo Creek – Stage 5 - 31,440 31,440 TOTAL PUBLIC WORKS AND SERVICES

822,637 114,699 937,336

CORPORATE SERVICES Information Technology and Telecommunications

PABX Replacement 100,000 - 100,000Communications Links to Libraries 100,000 - 100,000 200,000 - 200,000 Property Services Office Modifications and Relocation 60,000 - 60,000



Management Plan


Total

Brush Farm House - 200,000 200,000 60,000 200,000 260,000 TOTAL CORPORATE SERVICES 260,000 200,000 460,000 TOTAL CAPITAL EXPENDITURE CARRY-OVERS

1,403,637 393,699 1,797,336

Management Plan Linkages All of the items listed above as carry overs effect the key action plans and the Capital Works program included in the 2005-2008 Management Plan. These items are funded through variations in the 2004/05 financial year and from an overall funding perspective have no effect on Council’s financial position. As previously mentioned, the overall result for 2004/05, taking into account carry overs and additional projects is a Working Capital balance of $6.5M which is approximately $30K in excess of the projected figure used to fund the 2005/06 budget. Relationship to Key Outcome Areas Assets This report has no direct relationship to this key outcome area. Environment This report has no direct relationship to this key outcome area. Governance This report meets the following key outcomes for Governance (set out on page 47 of the Management Plan 2005-2008): • Improved communication with the community and increased awareness and

understanding of council’s decisions by the community. • Compliance with all legislative requirements and statutory obligations. People This report has no direct relationship to this key outcome area. Consultation – Internal and External No consultation is required through adoption of the recommendation. Policy Implications There are no policy implications through adoption of the recommendation.


ITEM 6 (continued) Critical Dates In accordance with Section 407 of the Local Government Act 1993, the General Manager must “report to the council within 2 months after the end of each quarter as to the extent to which the performance targets set by the council's current management plan have been achieved during that quarter”. Financial Impact As previously mentioned, the items listed as carry overs are funded from variations in the 2004/05 financial year and have no effect on Council’s financial position. Pending finalisation of Council’s annual financial statements, the overall result for 2004/05, taking into account carry overs and additional projects is a Working Capital balance of $6.5M which is approximately $30K in excess of the projected figure used to fund the 2005/06 budget. Other Options No other options were considered in conjunction with the recommendation contained within this report. RECOMMENDATION: (a) That the report of the General Manager dated 12 August 2005 on the

implementation of the Management Plan for the period 1 April – 30 June 2005, (4th quarter) be received and noted.

(b) That the Certificate of the Responsible Accounting Officer attached to the report

of the General Manager dated 12 August 2005 be noted. Michael Whittaker General Manager


ITEM 6 (continued) Certificate In accordance with the Local Government (Financial Management) Regulation 1999, Part 2, Clause 7, I report that the financial position of the Council was satisfactory as at 30 June 2005, having regard to the original estimates of income and expenditure. Variations in total income, operating and capital expenditure as at 30 June 2005 are of a quantum and nature that overall end of year financial targets have been achieved. John Clark Manager Financial Services Responsible Accounting Officer 12 August, 2005


ITEM 7 CONFIDENTIAL ACQUISITION OF OPEN SPACE – Section 94 Contributions Plan No. 1 File No. S2487 - 02 The Manager - Property Services reports 8 August 2005 Confidential item Pursuant to Section 10A (2)(c) of the Local Government Act,1993, this item is listed as confidential as it concerns information that would, if disclosed, confer a commercial advantage on persons with whom the Council may conduct (or proposes to conduct) business. Furthermore, it is considered that discussion of this item in open meeting would, on balance, be contrary to the public interest as it could unduly affect Council’s ability to secure the purchase of the subject properties.


ITEM 8 CONFIDENTIAL RYDE AQUATIC LEISURE CENTRE – Olympic Park, 504 Victoria Road, Ryde File No. S7080 - 08 The Manager - Property Services reports 8 August 2005: Confidential item Pursuant to Section 10A (2)(c) of the Local Government Act,1993, this item is listed as confidential as it concerns information that would, if disclosed, confer a commercial advantage on the company with whom the Council is conducting business. Furthermore, it is considered that discussion of this item in open meeting would, on balance, be contrary to the public interest as it could unduly affect Council’s ability to secure rental for the subject property.


ITEM 9 LATE ITEM LANE COVE TUNNEL – Air Quality Study Proposal PRESENTATION File No. S9263-03 The Group Manager Public Works reports 15 August 2005: Report Summary This report provides an update on the proposal by Dr Gautam Chattopadhyay from the University of New South Wales to study the impact of the Lane Cove Tunnel on in-home air quality. The proposed study has been assessed by staff as having merit in that it provides a different methodology to previous motorway tunnel studies. The report recommends that Council make a small financial contribution to the study, subject to a number of conditions. Background This report is being dealt with in conjunction with item 2 of the Committee of the Whole Agenda No. 13/05, pages 2-3. At its meeting on 9 August 2005 Council resolved as follows: “That subject to Council being satisfied with the outcome of a presentation from the Research Team from the School of Civil and Environmental Engineering, University of New South Wales, and the signing of a satisfactory agreement between the parties: (a) Council agree to support an Australian Research Council 2006 Linkage Research

Project, proposed by the School of Civil and Environmental Engineering, University of New South Wales, to determine the impact of Lane Cove Tunnel emissions within residential households.

(b) Council agree to contribute funds for the proposed research, amounting to $5,000

per year, up to a maximum of $16,500 over three years.” Since that time staff contacted Dr Gautam Chattopadhyay from the University of NSW by telephone on Wednesday 10 August, received a confidential draft proposal for an air quality study on Thursday afternoon of 11 August (forwarded to Councillors with the Business Papers) and met with Dr Gautam Chattopadhyay on Friday afternoon of 12 August 2005, prior to a late report being drafted on Monday 15 August 2005.


ITEM 9 (continued) LATE ITEM Report The Minister for Planning’s Conditions of Consent for the Lane Cove Tunnel includes the requirements for the meeting air quality goals. Condition No.164 stipulates the ambient air quality monitoring requirements, which includes continuous monitoring of carbon monoxide, nitrous oxides, particulate matter (PM10 and PM2.5) as well meteorological data commencing at least 12 months prior to the opening of the tunnel. This monitoring must be undertaken by an accredited (NATA) testing organization and the results independently audited every six months by an organisation approved by DIPNR. Air quality modeling undertaken by Hydrometeorological Advisory Service (HAS) for the Lane Cove Tunnel has predicted that any increases in ambient particulate matter (PM10) will be well below the air quality goals and the increase in risk from tunnel air toxics to be well below the acceptable criterion of one in a million. Following concerns from the Lane Cove Tunnel Air Quality Community Consultative Committee the Thiess John Holland Joint Venture commissioned the CSIRO (Dr Peter Manins) to review the air quality modeling. Dr Manins report on air quality is consistent with the original HAS report with regards to any increase in risk with regard to the tunnel. The School of Civil and Environmental Engineering at the University of NSW has proposed to undertake a study involving a different type monitoring to determine whether vehicle emissions from road tunnels accumulate in nearby homes. They hope to determine the extent that a point source emission from a road tunnel stack is better or worse than a similarly busy non-tunnel major urban road system. More specifically the UNSW project will ascertain whether the emissions from road tunnels result in the accumulation of higher levels of fine particles and polycyclic aromatic hydrocarbon (PAH) compounds inside the homes of nearby residents. The study will not try to correlate any increased levels of accumulated PAH to health impacts. A short biopsy of the project team is ATTACHED. The proposed UNSW study is not a modeling exercise and will not check the ambient monitoring program already in place for the Lane Cove Tunnel. Rather it is a research project assessing the distribution of finer particle sizes of PAH to predict the amount contributed by vehicle emissions. The study currently proposes to monitor approximately 80 residential homes within 700 meters of ventilation stacks at both the M5 and Lane Cove Tunnels. Twenty residential homes in low pollution rural areas will also be sampled. The residential homes selected for this work must not have wood burning fireplaces and preferably have electric cooking stoves to eliminate indoor generation of PAHs that have a similar particle size distribution to vehicle emissions. The long-term accumulation of PAHs can not be assessed from particulates suspended in the ambient air. For this reason a representative sample of accumulated dust must be collected. The method proposed is to collect dust from ceilings, window ledges, furniture, floor coverings etc using a variety of sampling methods including dust fall jars.


ITEM 9 (continued) LATE ITEM Councillor Campbell has emailed a number questions on 12 August 2005 concerning the UNSW study. These questions are answered in the draft proposal document, or this report, except for:

• Proposed scientific peer review process for this research; • Proposed methodology for correlating ambient air VOC emissions with indoor

air quality - and how confounding factors (such as indoor off-gassing from home furnishings, plastics, synthetics and cleaning materials) will be addressed;

• Error analysis and proposed statistical analysis of data;

These outstanding questions could be asked directly to Dr Chattopadhyay at the Committee meeting. The proposed study has been assessed as having scientific merit in that it is different from previous motorway tunnel studies by:

• Using a technically available method to differentiate vehicle emissions from other sources of particulate matter (refer Environ. Sci. Technol. Journal article circulated to Councillors UNDER SEPARATE COVER);

• Monitoring inside homes rather than outdoor ambient sites; and • Measuring cumulative rather than instantaneous pollutant levels.

Should Council agree to contribute to the study an agreement would need to be entered into with the UNSW to ensure Council had intellectual rights to use the contents of the report in the future. Proposed Funding Contributions The total project is estimated to cost approximately $300,000, of which up to 80% is proposed to be funded through an Australian Research Council (ARC) Grant for 2006. Dr Chattopadhyay has requested that the City of Ryde contribute $16,500 over 3 years in total to the project. Lane Cove Council, and just last week Willoughby Council, has agreed to contribute the same amount. North Sydney Council is also believed to be interested in the proposed study. Around 50% of ARC Grant applications are approved each year. Dr Chattopadhyay has advised that if the ARC Grant application is unsuccessful then the study could not proceed. Management Plan Linkages Not currently funded under the Management Plan 2005-2008.


ITEM 9 (continued) LATE ITEM Relationship to Key Outcome Areas Assets This matter has no direct relationship to this key outcome area. Environment This project meets the following key outcomes for Environment (set out on pages 35 - 36 of the Management Plan 2005-2008):

• Social and economic needs are met in a way that does not harm the environment.

Governance This matter has no direct relationship to this key outcome area. People This project meets the following key outcomes for People (set out on pages 54-55 of the Management Plan 2005-2008):

• Active healthy lifestyles are promoted. Consultation – Internal and External A community consultation program is included as part of the study. Policy Implications There are no policy implications through adoption of the recommendation. Critical Dates The project needs to be submitted by mid October 2005 to be considered for an Australian Research Council Grant for 2006. Grants are approved early in the calendar year (2006). Given that the Lane Cove Tunnel could open to traffic around early 2007, this would enable one years testing to take place prior to opening of the tunnel. An initial report comparing PAH levels pre and post opening could be available by early 2008. Financial Impact This proposal is not provided for in the 2005/06 budget. A $5,500 per year contribution for 3 years could be funded from the $14,000 yearly income to be received from the Lane Cove Tunnel Joint Venture, being the licence fee for the Magdala Park ambient air quality monitoring station. There will be no on-going costs of maintaining this project. Other Options Not Applicable


ITEM 9 (continued) LATE ITEM RECOMMENDATION: (a) That Council agree to contribute $16,500 over 3 years to the Lane Cove Tunnel

Air Quality Study proposed by the School of Civil and Environmental Engineering at the University of New South Wales, subject to

(i) The project receiving appropriate grant funding from the Australian

Research Council in 2006;

(ii) Agreement being negotiated on Council’s intellectual rights to use the study report and results;

(iii) At least eight homes in the Ryde Local Government area being monitored

as part of the study. (b) That Council’s contribution of $16,500 over 3 years be funded from the licence

fee income for the Magdala Park ambient air quality monitoring station. Kim Woodbury Group Manager Public Works Arrangements have been made for the following people to address the Committee:

• Dr Gautam Chattopadhyay, Dr Andrew Feitz and Dr Richard Stuetz from the University of NSW


ITEM 9 (continued) ATTACHMENT LATE ITEM Andrew Feitz Dr Andrew Feitz (BE Hon, UQ, PhD, UNSW) joined the Centre for Water and Waste Technology in 1998 after completing his PhD at the University of New South Wales. Dr Feitz is Senior Research Fellow and Program Manager for Physical and Chemical Processes in the Centre. His specific research interests include trace contaminants, advanced oxidation and redox processes, water and wastewater treatment, and particle chemistry. Dr Feitz is the author of over 30 refereed publications, a reviewer for scientific journals and a member of a number of professional societies and associations. Gautam Chattopadhyay Dr Gautam Chattopadhyay is a chemical engineer. His current position is Laboratory Manager in the School of Civil & Environmental Engineering, UNSW for the past 8 years. He has measured pollutants in urban and industrial airsheds for the last 15 years. As a stff engineer in the research centre of Steel Authority of India, he built the entire environmental laboratory for monitoring air and water in the five integrated steel plants, neighbouring residential towns and the mines the company operated. He has extensively monitored air toxics; which include particulates, heavy metals, aromatic compounds (benzene, toluene and xylenes) and polyaromatic hydrocarbons (PAH) in ambient air. Before joining Steel Authority of India, Gautam spent 15 years in heavy chemical industry. He was a process engineer at ICI in India and designed steel plants in India, Nigeria, Indonesia and the US. His current interests are in the indoor air quality of non-industrial enclosures and its impact on building occupants. These include ventilation and energy consumption, occupational hygiene of buildings, productivity and building related illnesses in commercial buildings and their relationship with indoor air quality. Other areas of interest are novel pollutant degradation technologies for indoor environment and toxicity assessment of fire product effluents from building materials. Over the last eight years as laboratory manager at CWWT, in the school of Civil and Environmental Engineering, he has built extensive capability for trace analysis of inorganic and organic pollutants and is now developing new instrumentation for odour assessment and analysis. Gautam holds a BE (1973) in Chemical Engineering, and a PhD (1995) in environmental science from Jadavpur University, India. He also has an MS (1982) in Materials Science from Youngstown State University, USA. Guatam has about 40 publications in scientific journals and international conferences.


ITEM 9 (continued) ATTACHMENT LATE ITEM Richard Stuetz Dr Richard Stuetz is Senior Lecturer in the Centre for Water and Waste Technology within the School of Civil and Environmental Engineering at the University of NSW, Sydney. He has 14 years experience in wastewater and waste gas monitoring and biological treatment. He was previously a Senior Lecturer at Cranfield University, where he established an Industry-University Engineering Network on the Control and Prevention of Odorous Emissions (www.odour-network.org) that promoted research collaboration and dissemination on odour assessment and managements. He is secretary of the IWA Specialist Group on Volatile Emissions and Odours and has published a number of publications on odour assessment and treatment. He currently leads the UNSW Environmental Emissions and Odour Laboratory within the Centre for Water and Waste Technology and is on the editorial board of the IWA Journal, “Water Science and Technology”. August 2005.

http://www.odour-network.org/

committee of the whole agenda no. 13/05, 16 august 2005 · 2016-03-04 · city of ryde committee of...

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