committee for public counsel services performance standards

Tender No. M – 1174

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SARDAR SAROVAR HYDRO ELECTRIC PROJECT (O & M) UNIT,

KEVADIA COLONY – 393 151, GUJARAT STATE

TECHNICAL BID PART – I

Tender

No. Subject

M- 1174 Supply of CHAMPION / SPITMAN make Gasket / Gland Packing materials

for RBPH of SSHEP.

DUE ON AT 3.30 P.M. (If possible)

TENDER FEE PAID DETAILS (TENDER FEE IS COMPULSARY & THERE IS NO EXEMPTION FOR TENDER FEE). SSI / NSI firm also have to pay Tender Fee. TENDER FEE PAID IN CASH / DEMAND DRAFT MONEY RECEIPT / DD NO. __________________ DTD. _______________ RS.___________ EMD PAID : YES / NO EMD TO PAY BY D.D. : DD NO: _______________, DATE:______________ EMD PAID BY BANK Guarantee: YES / NO

SSI/NSIC NOTARIZED COPY ATTACHED : YES / NO The EMD will be accepted either in Cash or Demand Draft of State Bank of India, Kevadia Colony branch in favour of Gujarat State Electricity Corporation Limited. Tender submitted without tender fee and EMD (by DD / Bank Guarantee or latest valid & not more than 3 years old SSI / NSIC notarized copy) will not be accepted. The tender fee & EMD in any other form shall not be accepted. Cheque shall not be accepted. This tender should be submitted duly signed without removing a single page; otherwise the tender is liable to be rejected.

FOR SUPPLY TENDER PLEASE MENTION TIN / CST. NUMBER: _____________________________________ 1) For supply tender party should invariably mentioned TIN / CST. NUMBER in their technical bid otherwise your offer will be ignored and price bid will not be opened. 2) PAN NO. ___________________


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GUJARAT STATE ELECTRICITY CORPORATION LIMITED SARDAR SAROVAR HYDRO ELECTRIC PROJECT (O & M) UNIT,


TENDER FOR THE Supply of CHAMPION / SPITMAN make Gasket /

Gland Packing materials for RBPH of SSHEP.

SR.NO. INDEX PAGE NO

1. TENDER NOTICE

2. UNDER TAKING (TO BE SIGNED BY THE TENDERER)

3. SUPPLY CONDITION

4. DETAILS SPECIFICATION (TECHNICAL BID)

5. DRAWING NO.: (TECHNICAL BID)

6. INTEGRITY PACK & ANNEXURE

7. SCHEDULE ‘ B’ (PRICE BID)

Download by __________________________________________

__________________________________________

__________________________________________

__________________________________________

RECEIPT NO. / D.D. NO. FOR TENDER FEE __________________________

D.D. / Bank Guarantee No. FOR EMD. ________________________________

Chief Engineer (O & M), GSECL, SSHEP (O & M), Kevadia Colony


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GUJARAT STATE ELECTRICITY CORPORATION LIMITED SARDAR SAROVAR HYDRO ELECTRIC PROJECT (O & M) UNIT,

KEVADIA COLONY – 393 151, GUJARAT STATE Interested bidders are requested to download tender documents from our website (www.gseb.com & www.gsecl.in) . after downloading the tender documents from the website & after filling require details, same should be submitted by R.P.A.D or by Speed post ONLY super scribing Tender cover by “ TENDER NUMBER” , addressed to The Chief Engineer (O & M), GSECL, SSHEP (O & M), Old Adm. Building, Kevadia Colony, Ta: Nandod, Dist: Narmada, Pin: 393 151. (Offer submitted by Courier Service or Hand delivery will not be accepted) The tender documents should reach this office latest by 15.00 hours of LAST DATE OF SUBMISSION. No tender shall be accepted / opened in any case after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and that the GSECL shall not assume any responsibility for late receipt of the tender. Vendor registration with GSECL is not compulsory required for submitting the tender. BIDDER ARE ADVISED TO VISIT OUR ABOVE WEBSITE REGULARLY UP TO OPENING OF BID FOR ANY CORRIGENDUM MAY BE & SUBMIT CORRECTED COPY OF TENDER (OTHERWISE YOUR OFFER WILL NOT BE CONSIDERED FOR OPENING) & EXTENSION OF DUE DATE. The brief details regarding tender are as under:

NAME OF TENDER Supply of CHAMPION / SPITMAN make

Gasket / Gland Packing materials for RBPH of

SSHEP. ESTIMATED COST Rs. 1,38,765/- Last Date of Submission of Technical Bid & Price bid. ( BY RPAD / SPEED POST)Up to 3. 00 P.M. on

06/01/2011

Date of Technical Bid Opening: At 3.30 P.M. ( If Possible)

06/01/2011

Tender Fee ( Compulsory) Rs. 500/- E.M.D. (1 %) (By D.D. / Bank Guarantee)

Rs. 1400/-

Delivery Period 04 Weeks Sample Approval Not Required Security Deposit 10 % of Order Value

Validity of Rates 120 Days from the date of opening of the

Tender. Guarantee Period 12/18 Months



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GUJARAT STATE ELECTRICITY CORPORATION LIMITED BIDS FOR SUPPLY

Submission of offer

The tender must be submitted in THREE sealed envelope system. Subject and Tender Number clearly written on covers.

1) EMD + Tender Fee Cover (2) Technical Bid Cover (3) Price bid Cover

EMD + Tender Fee both should be kept in one separate cover & should be submitted with Technical Bid covers. Originals Money receipt / D.D for payment of tender fee & EMD must be placed in the cover super scribing “Tender fee & EMD” along with requisite documents as mentioned in the EMD condition.

Tenderer should quote the reference of payment of EMD & Tender fee i.e. DD No. & Date for EMD paid & money receipt no. / DD No. & Date for Tender fee on cover page of Technical bid otherwise bid will not be considered for opening. Tenderer should also clarify as “Unconditional tender” on tender cover itself.

Offer without Tender Fee may not be considered & liable to be rejected.

The tenders duly filled in sealed covers will be received by RPAD / Speed Post super scribing Tender No. & Subject at the office of The Chief Engineer( O & M), GSECL, SSHEP(O & M)

Unit, Kevadia Colony up to 15.00 hrs ON due date & will be opened at 15.30 hrs on the same day ( if possible) in the presence of bidders who wish to remain present. The tender is non – transferable document to be submitted in two parts namely Technical bid ( Part – I) with all enclosures of the tender documents and Price bid ( Part – II) simultaneously in separate sealed covers dully super scribed the respective covers as “ Technical bid “ and Price Bid”, Tender No., Due date of opening etc. The Tenders shall be accepted by RPAD / Speed Post only up to 15.00 hrs on the date of opening of tender.

1. Tender Fee

1.1) Tender fee will be accepted by CASH (at GSECL, Kevadia Colony office CASH counter) or by Demand Draft drawn in favour of Gujarat State Electricity Corporation Limited payable on State Bank of India, Kevadia Colony branch. Cheques are not accepted. At par / multi city cheque are also not accepted. 1.2) TENDER FEE IS COMPULSARY & THREE IS NO EXEMPTION FOR TENDER FEE. SSI / NSI firm also have to pay Tender fee. 1.3) If Tender fee & EMD both paid by DD, in this case both must be paid by separate DD. 1.4) Tender fee is non – refundable.

2. EMD

2.1) The EMD will be accepted by CASH (at GSECL, Kevadia Colony office CASH counter) or by DD only in favour of Gujarat State Electricity Corporation Limited payable on State Bank of India, Kevadia Colony branch. Cheques are not accepted. 2.2) Offers submitted without EMD (by CASH / DD / Bank Guarantee or latest valid & not more than 3 years old SSI / NSIC notarized copy) will not be accepted. 2.3) If exempted from payment of EMD under SSI/ NSIC units, a latest duly stamp affixed,


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notarized certificate shall have to be submitted along with the technical bid. The certificate should not old more than three years. In the SSI / NSIC certificate, it should be clearly indicated the manufacturing of items covers in the tender. Please note that only Xerox copy of notarized SSI / NSIC certificate shall not be considered for exemption of EMD.

2.4) Tender submitted without payment of EMD or valid notarized SSI / NSIC certificate are liable to be rejected. Tenderer should also put the DD Number on tender cover & cover page of technical bid for payment of EMD. 2.5) No interest shall be payable on EMD.

3. TECHNICAL BID:

3.1 The technical bid comprises all the technical details / specifications and drawings (refer Schedule – B), required quantity etc. of the spares / materials required by the corporation and for which price bid to be quoted. Also all the technical details of the stores / materials offered in accordance with the corporation specification guaranteed technical particulars and with all commercial terms & conditions etc., except THE PRICE BID which should be quoted separately and should be submitted separately in the PRICE BID COVER.

3.2 The technical bid shall be opened at 3.30 P.M. (15.30 hrs) on Due date (if possible) in the presence of those tenderers who wish to remain present. If the authorized representative is

likely to be present, then he must submit the authorization letter of the representing

company at the time of opening of bids and this is compulsory. Only one authorized

representative shall be allowed. 3.3 Please note that the required documents should be invariably submitted with tender copy. And

tender without documents is liable to be rejected. 3.4 Bidder has to submit all required documentary evidences there of to qualify for acceptance of

their technical bid. The downloading the tender and submission of the offer documents by any party will not automatically qualify the party as to its capability to execute such or similar order. The corporation shall asses the capability of the party at the time of evaluation of the technical bids.

3.5 After opening of technical bids, the competent authority will evaluate on the basis of technical qualification criteria. If bidder’s bid does not meet the technical qualification criteria, then his technical bid will be ignored. Decision taken by the C.E (O & M), GSECL, SSHEP (O & M) Unit will be binding to all in this regard.

3.6 List of orders for similar items executed by the party indicating the name of the organizations, order no. & date, performance certificate for their supplied items.

3.7 Any additional details regarding technical specifications or any deviation from the specification given by the corporation in Schedule – B , should be indicated clearly and separately in technical bid.

3.8 If supplier’s bid does not meet the Technical bid criteria, then his technical bid will be rejected. Decision of the CEG, shall be binding to all in this regards.

3.9 The tenderer shall also have to submit following documents along with their Technical bid. A. List of partners / Directors with their permanents as well as present addresses phone no. , Fax

no and the name of immediate and authorized contact person. B. VAT No. Sales tax registration no. , date and issuing authority. C. Bidder shall have to submit the PAN No. for income Tax & TIN No. with documentary

proof.


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4. PRICE BID:

4.1 The price bid comprises Schedule – B, in which the tenderer has to offer their rates in accordance with the technical specification specified in technical bid with all commercial terms & conditions. The price bid must be submitted strictly as per Schedule – B and shall be submitted in separate envelope (dully sealed) super scribed PRICE BID with subject and shall be submitted simultaneously with the technical bid.

4.2 Price bids of technically acceptable tenders shall be opened in the presence of technically qualified parties only. The time & date of opening of the price bids shall be decided by the corporation after analyzed and scrutiny of the technical bids and the intimation will be given to the technically accepted / qualified tenderers / parties.

4.3 The TECHNICAL and PRICE Bids shall contain adequate cross – reference wherever necessary to ensure clear and proper co- relation of the two bids without ambiguities whatsoever. Any technical questions information and clarification that may be required pertaining to this tender should be referred to the Chief Engineer ( O & M), Kevadia Colony reserves the right to reject any OR all tenders without assigning any reasons thereof.

4.4 Bidders have to quote that rates GSECL’s given format of price bid. 4.5 Bidder shall have to quote their rates without any applicable taxes in Schedule – B of price bid. 4.6 The applicable VAT / Taxes / Duties, Packing & Forwarding Charges, Freight & Insurance

charges, FOR shall be mentioned separately in price bid. 4.7 The bidder has to indicate the applicable rate & amount of VAT, excise duty and Sales Tax in

their bid, failing which their bid liable to be rejected. 4.8 In no circumstances price should be quoted in technical bid. Bidder has to quote their rate only

in price bid and in Schedule – B given along with price bid.

5. Important Terms & Conditions

1. Conditional tender will not be accepted. Withdrawal of any condition by bidder unilaterally before or after opening of tender will not be permitted.

2. Once the offer submitted by the bidder before due date of submission, the bidder will not be allowed to submit revised / additional / modified offer after opening of bid. Any alterations / modification to the bids received after submission of offer shall not be considered unless carried for by the corporation in negotiation.

3. Only those bidders shall be considered who have supplied such items or similar nature of items during last three years satisfactorily. Bidder has to submit documentary proof to qualify that technical bid.

4. In case of brought out items, party should furnish the backup guarantee from their principles. Party has to submit documentary proof of genuinely of material purchased from their principle.

5. No revised offer shall be accepted after opening of tender.

The CE ( O & M), GSECL, SSHEP, Kevadia Colony reserves right to reject or accept any or

all tenders without assigning any reasons thereof and also to split up the items between the

parties as the case may be.



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I / We hereby agree for the terms & conditions lay down in Tender. All the bidders are requested to read and verify the documents of Conditions of tender & Supply (i.e. 1 to 45) of GSECL, SSHEP (O & M), Kevadia Colony and confirm that all the above documents you have verified & certify as below. “I / We hereby has read the above documents and agree for the Conditions of Tender & Supply (i.e. 1 to 45) of GSECL, SSHEP (O & M), Kevadia Colony and accordingly submitted my / our offer.”

Signature of Tenderer With Seal & Date


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GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Kevadia Colony

Date:

I N T E G R I T Y P A C T

OUR ENDEAVOUR

To create an environment where business confidence is built through Best Business Practice and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT

PARTY’SCOMMITMENT

• To maintain the highest ethical standards in business and professions

• Not to bring pressure recommendations from outside GSECL to influence its decision

• Ensure maximum transparency to the satisfaction of stakeholders.

• Not to use intimidation threat inducement or pressure of any kind on GSECL or any of it’s employees under any circumstances.

• To ensure to fulfill the terms of agreement / contract and to consider objectively the viewpoint of parties.

• To be prompt and reasonable in fulfilling the contract, agreement , legal obligations.

• To ensure regular and timely release of payment on due dated for work done.

• To provide goods and / or services timely as per agreed quality and specifications at minimum cost to GSECL.

• To ensure that no improper demand is made by employees or by any one on our behalf.

• To abide by the general discipline to be maintained in our dealings.

• To give maximum possible assistance to all the vendors / suppliers / service provider and other to enable them to complete the contract in time.

• To be true and honest in furnishing information.

• To provide all information to suppliers / contractors relating to contract / job which facilitate him to complete the contract / job successfully in time.

• Not to divulge any information, business details available during the course of business relationship to others without the written consent of GSECL.

• To ensure minimum hurdles to vendors / suppliers / contractors in completion of agreement / contract / work order.

• Not to enter in to carter / syndicate/ Understanding whether formal/ non formal so as influence the price.

____________________________ __________________________ Seal’s Signature Seal’s Signature ( GSECL’s Authorized Signatory) (Party’s Authorized Person) Name : R.V. Patel Name: Designation : C.E (O & M) Name : Designation : Dy. CAO.


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ANNEXURE

TENDER FOR THE SUPPLY OF ______________________________________

ON FIRM’S LETTER HEAD I / We _________________________________________________________ the

authorized signatory of M/s. ______________________________________________

hereby certify that M/s. _______________________________________________ is not

related with other firms who have submitted tenders for the same work under this Inquiry /

Tender.

Seal of the firm Signature of the tenderer

Place: With Designation

Date:


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STATEMENT – I

DETAILS OF THE FIRM Tenderer may MANDATORILY fill all the details in the form (These details are necessary to create the database of suppliers)

Supplier Name

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under taking / Central Govt. Undertaking.

Supplier Category

Vendor Registration Letter No. & Date ( If registered and letter issued by GSECL)

Vendor Registration Fee

Vendor Registration Period From Date To Date

VAT No. and Date

CST No. and Date

Excise No. and date

SSI Certificate No. and Date

NSIC Certificate No. ( Should be revalidated since last 3 years)

NSIC Certificate date

Whether under NSIC scheme. If yes then Monetary Limit.

Custom No. and Date ( if applicable)

License Type ISO 9001 / ISO 9002 Tick applicable

License Validity period From Date To Date

Address of Registered Office Factory / Works Liason Representative

Contact Person Name

Designation

Address

City & Pin Code No.

State

Country

Phone No. ( Office)

Mobile No.

Fax No.

STD Code

Web Site Address

E- mail ID

Signature of the Tenderer Company’s Seal


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GUJARAT STATE ELECTRICITY CORPORATION LIMITED SSHEP, Kevadia Colony – 393 151

TERMS & CONDITIONS FOR SUPPLY

1. The tenderer must quote rates in Schedule ‘B’ in Figures as well as in words for the offered

items. In case of difference between rate in figures and words, it will be construed to read the rate most favorable to the GSECL.

2. NO TENDER WILL BE CONDSIDERED UNLESS (1) THE EARNEST MONEY: As

specified in tender is paid along with tender (2) FULL SPECIFICATIONS and make of offered are specified (3) Sample of the offer, if required, are submitted before opening of the tender (4) The requirements regarding sales tax are fully complied with and (5) name of partners and sales tax registration numbers indicated.

3. VALIDITY OF TENDER All tender / quotation shall be opened for acceptance by the GSECL for a period of 120 days from the date of opening of the tenders and the tenderer shall be bound to supply on such acceptance. All quotations submitted against their tender shall be deemed to comply with its conditions unless otherwise agreed to by the GSECL.

4. QUOTATIONS / OFFER:

a. Tendering firm should send their quotations / offer in duplicate along with the illustrated

literature giving complete detail particular and the standard equipment to be supplied with the machine.

b. The GSECL reserves the rights to increase or decrease quantity of the equipment / material at the time of making the selection for its purpose & for placement of the order. The GSECL may place the order for the item / items for which their rates received lowest.

c. Any variation in the rates etc. will not be allowed on any ground such as a mistaken, misunderstanding, typographic error etc. after the tender has been submitted.

d. The tendered rate must be quoted with total end cost (Form A) with F.O. R. destination that is F.O.R. SSHEP, Kevadia Colony, Price inclusive of P & F / F & I charges, Tax / ( Duties). E.D. / Education cess / Entry tax etc. if it is not clearly mentioned then same will be considered as Nil.

i) All charges such as freight, insurance, excise and Octroi duties. No variation in rates or prices will be allowed in case of any such charge unless specifically mentioned.

ii) Supplier’s printed terms and conditions of the contract will be considered as forming part of the tender. If the GSECL standard terms and conditions for supply are not acceptable, they should specify deviation in body of the tender.

e. Tenderers are prohibited from making any additions or alterations in the description of articles mentioned in the schedule or in columns, they should either quote rate for the articles described in the schedule or write the words. No rate against each item. If they wish to quote for any similar item they may do so by adding such items at the end of the schedule.


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5. EARNEST MONEY DEPOSIT: The non registered suppliers / tenderer should pay the Earnest Money Deposit at the rate of 1% of the value of tender subject to a minimum of Rs. 500/-.

6. MODE OF PAYMENT OF EARNEST MONEY:

a. Earnest Money should be paid by CASH / DD / Bank Guarantee or latest valid & not more than 3 years old SSI / NSIC notarized copy. A reference to the tender number should invariably be given in case earnest Money is paid before the due date of the tender and the relevant deposit amount and receipt number should be mentioned in your tender. Earnest Money deposit in any other mode will not be accepted.

b. No interest will be allowed on the above deposit. c. Earnest Money will be liable to be forfeited if (i) tender which it covers withdrawn during

validity of the offer or before the tender receives formal intimation as to the decision taken in regard to his tender and (ii) the tenderer fails deposit the security deposit.

7. SECURITY DEPOSIT: The successful tenderer have to pay security @10% of the order value.

8. MODE OF PAYMENT OF SECURITY DEPOSIT:

a. The security deposit is payable at the option to the GSECL by (i) crossed Demand Draft on

State Bank Of India , Kevadia Colony in favour of Gujarat State Electricity Corporation Ltd. (ii) Bank Guarantee from a Nationalized Bank in the form approved by the GSECL in case where the amount of security deposit payable exceeds Rs. 5000/-.

b. In the case of bank guarantee the suppliers should undertake to renew the guarantee one month before the expiry of the validity date of B.G. failing which the GSECL shall encash the bank guarantee without any intimation.

c. The security deposit shall be refunded normally within three month after the materials have been received by the consignee in full without any defect and after full and final payment has been made. The purchaser however may with held the security deposit up to the guarantee period if he considers it necessary. Alternatively vendor can convert security deposit in to performance guarantee before claiming for payment of security deposit.

9. PERFORMANCE GUARANTEE: Vendor will have to give performance guarantee equivalent to 10 % of the order value against any manufacturing defect of the equipment / material supplied by him before claiming 100% payment. This performance guarantee can be paid in cash or demand draft on State bank of India , Kevadia Colony in favour of Gujarat State Electricity Corporation Ltd. Or in the form of an acceptable bank guarantee from any nationalized banks as per the standard Bank Guarantee form prescribed by the GSECL. This performance Guarantee shall be valid up to completion of guarantee / warranty period i.e 18 months from the last supply made by the vendor or 12 months from the date of commissioning whichever is earlier.

10. PRICES: Only firm price tenders quotation will be accepted.


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11. TAXES / DUTIES: a. All taxes shall be deemed to have been include in the quoted price except excise education

cess, sales tax. Octroi and other similar taxes from which exemption may ordinarily be secures by the purchaser under local codes by submitting required certification. In the event of seller fails to obtain refund of such taxes paid by him from the relevant authorities even after submission by the purchaser of the required certificates, the amount of such taxes shall be reimbursed to the seller by purchase upon presentation of invoices.

b. Bidder has to indicate the applicable rate and amount of excise duty and sales – Tax in their bid. Failing which their bid will be rejected.

12. DELIVERY:

a. Stores are required urgently, tenderer are to state the earliest delivery considering from the

date of order. b. In the event of the tender being accepted for the whole or any portion of the item / items in

the tender the successful tenderer here in after referred to as the supplier shall execute all order for “immediate delivery” within 15 days from the date of receipt of the GSECL, purchase order and in other cases by the time stipulated in the acceptance of tender. The delivery period specified shall be strictly adhered to time being the essence of the contract.

13. PENALTY FOR LATE DELIVERY:

Any delay that may take place in supply and/or erection, testing and commissioning activities beyond contractual cut off date / stipulated period in order shall be subjected to penalty (not liquidated damages) at the rate of ½% of the contract price / order price per week or part thereof subject to a maximum of 10% of total contract value / order value (i.e End cost including taxes & duties). Due consideration will be given in then levy for penalty for reason absolutely beyond the control of the supplier for which documentary evidence will have to be produced to the satisfaction of the competent authority of GSECL.

14. EXTENSION IN THE CONTRACTUAL DELIVERY DATE:

a. It is supplier’s responsibility to ensure the goods are delivered within the stipulated period in

case there is any likelihood of supply, request for extension in delivery given reason shall be made at least 30 days prior to the expiry of the contractual delivery date.

b. If the supplier is unable to supply the stores within the contractual date the grant of extension with or without penalty will be considered by the GSECL in genuine cases. However such extension will be subjected to the following conditions.

i) That no increase in price on account of any statutory increase in or fresh imposition of custom duty, excise duty, sales tax or on account of any other tax or duty leviable in respect of the store specified in the acceptance of tender which may take place on or after the contractual delivery date. It shall be admissible on such of the said stores as are delivery after the original contractual delivery date and item.

ii) That not with standing any stipulation in the contract for increase in price on any other ground no such increase, which has became effective on or after the contractual delivery date


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of the said A/T shall be admissible on such of the said store as are delivery after original contractual delivery date.

iii) But never the less the purchase shall be entitled to the benefit of any account due to reduction in or revision of custom duty, excise duty, sales tax or on account of any other taxes on duty or on any other ground as stipulated in the price variation clauses which takes place on or after contractual delivery date of the A/T explanation. The expression “Contractual delivery date” shall mean and include any date on which or the last day of the period within which the whole or part of the goods are contracted to be delivered.

15. TRANSIT INSURANCE:

Supplier may arrange for insurance of stores to be supplied up to destination against all

transit risk such as damage, loss, breakage, theft etc. The insurance period will cover 30 days after the receipt of materials at site in order to enable the consignee to check up the stores. The GSECL does not insist of insurance of materials but is interested in getting the materials on F.O.R destination basis. However the suppliers will be responsible for free replacement of such stores components as reported by the consignee received. Demand broken with in 30 days for indigenous stores and within 60 days for imported stores. The cost of such damaged / deficit stores will be deducted from the firm’s bill and will be refunded only after the replacement has been made, it will be the supplier’s responsibility to pay claim against the insurance on necessary advice from the consignee.

16. REPLACEMENT OF GOODS BROKEN OR DAMAGES OR RECEIVED

SHORT:

In the event of any stores or part there of being broken or damaged or received short during transit or during the tested and trails at site before commissioning in service, the contractor shall replace the part or parts at the same price as originally tendered. The payment for such broken or damaged or goods received short will held till such time the replacement has been made.

17. FAILURE TO SUPPLY THE STORE ACCORDING TO SPECIFICATION OR

WUITHIN THE CONTRACT DELIVERY PERIOD:

For failure to supply the materials as above the GSECL is at liberty without further notice or reminder to the contractor to purchase the same or any portion there of an account of at the risk of the contractor and to prefer a claim for the difference in price for all expenses whatever incurred in purchasing the same which the GSECL is wholly authorized or deposit or no any account such expenses will include 15 % supervision charges.

18. ACCEPTANCE OF SUPPLIER:

All or any stores and materials supplied against this contract will be subject to the approval of the consignee or any their officer disputed for the purchase. He is liberty to reject any or the whole lot without assigning any reason and his decision in respect of such rejection will be final.


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19. QUALITY OF SUPPLIER:

a. All the materials supplies shall be of the best description and to the specification laid down

for them and in strict accordance with and as per the approved standards samples. b. In case of any supplies of which there are no standard sample which he supplies shall be of

the very best description and quality obtainable.

20. SAMPLE:

a. Tenderer shall if required send samples free of cost, if he is tendering for proprietary articles

same may not be insisted upon. Sample must be of sufficient size and quantity for them to be compared with supplies. The samples be sent “freight paid”. The rejected samples should be taken back with in 15 days from the date of receipt of GSECL notice.

b. All samples must be property labeled and sealed by tenderer. The label must give the following particulars, (i) Tender number (ii) Name & Address of tenderer (iii) Brief description of sample.

21. REPEAT ORDER / ADDITIONAL ORDER.

The GSECL reserves the rights to place repeat / additional order on the successful tenderer up to 50% of the original quantity / value of the A/ T on same prices, terms & condition as stipulated in the original order placed by the GSECL with the successful tenderer within 4 months from the date of A/T.

22. GUARANTEE:

If the goods / stores equipments are found defective due to bad design / materials or poor workmanship, the same should be repaired or replaced by you free of charge if reported within 18 months of their receipt at site or 12 months from the date of commissioning of equipment whichever is earlier.

You will be responsible for the proper performance of the equipments for 18 months after receipt of the stores by the consignee and for 12 months after commissioning of equipments whichever is earlier.

23. INSPECTION:

GSECL, if desired, can depute the officer or an outside agency for carrying out inspection and they will authorize inspection agencies of the GSECl. The bidder shall confirm that he will offer equipments ordered on them for store of all as final inspection or receipt of the stores at site.

Before inviting the purchase’s representative for inspection / testing, vendor shall ensure that the equipments to be offered for inspection are ready. In case of failure to offer the equipment for inspection / testing during the purchaser ‘s representative ‘s visit against inspection call due to reason attributable to the vendor, the cost of such visits of purchaser’s representative shall be recovered from the vendor and shall be deducted from their supply bills. Purchaser desire to procure quality material and also to ensure quality of their material / equipments to be supplied by the vendor. To ensure this purchaser desires to inspect and


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check material, its test certificate clearance from the purchaser. If the purchaser proposes to inspect certain components / test material, vendor shall arrange the same without any extra cost to the purchaser.

All tests / inspection of equipments shall be carried out as per ISI Vendor should give inspection call at least fifteen days in advance.

24. DEVIATION TO SPECIFICATION:

Preference will be given to tendering firms whose quotations are according to tender specification. It would be in the interest of the tenderer to study the specification, drawing etc. as the case may be thoroughly before quoting that if any deviations are made by the tenderer the same are clearly and prominently brought out in the body of the offer.

25. TEST CERTIFICATE AND GUARANTEED PARTICULARS:

Test certificate and guarantee particulars for the stores where applicable, shall be furnished with the tender. further, the orders are placed and when asked for test certificate must be submitted by the firm for approval before dispatch of stores & stores should be dispatched without the approval of the test certificate are liable to be unaccepted by the consignee and any expenditure on this account will be at the cost of the supplier.

26. ACCEPTANCE OF TENDERS:

The GSECL does not bind itself to accept the lowest or any tender neither will any reason be assigned for the rejection of any tender or part of a tender. It is also binding on the GSECL to disclose any analysis report on tender samples. The tenderer on his part binds himself to supply any item or items selected from his offers in part or whole at the option of the GSECL.

27. DISREGART OF TENDER CONDITIONS:

The GSECL reserves the right to reject any tender which does not confirm to any of the above conditions.

28. JURISDICTION:

All disputes pertaining to this tender / contract shall be at Rajpipala Court, Ta-Nadod, Dist-Narmada.

29. FAILURE TO ACCEPT GSECL TERMS & CONDITIONS FOR SUPPLY:

Tenderers are requested to notice that in the event to their failure either to accept an order in accordance with the GSECL terms and conditions or it fulfill contract satisfactorily as per the terms and conditions of supply order. Earnest Money, Security deposit are liable to be adjusted at the description of the GSECL from the payment deposit and / or from the amount outstanding against their bills for supplier effected against any other order placed with the contractors.

30. CONTRACT DOCUMENTS:

The suppler will have to execute a stamped agreement, if required in the standard form of the GSECL. The supplier will bear the cost of the stamp.


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31. OTHER CONDITION OF SUPPLY:

The GSECL General terms and conditions of contract will apply to all supply contracts and you will be deemed to be fully aware of the GSECL General terms and conditions of contract for the supply of plants, equipments and materials particularly in respect of security deposit, terms of payment, penalty for late delivery etc and any ignorance of these conditions will not exempt you form your liability to abide by the same. Copies are available from the office of the Chief Engineer (O & M) GSECL, Kevadia Colony on payment.

32. Tender documents / offer should be sent by R.P.A.D. or speed post only. No tender will be

accepted by hand delivery or in person or by courier services. 33. The tenderer has to give price bid & techno commercial bid separately. The techno

commercial bid shall comprise of all the technical details of the equipments / spares / items in accordance with the GSECL specification / drawing etc. as mentioned in schedule – B. A complete description list of items / spares for which prices are given in price bids shall be given in techno commercial bid. The cover containing techno commercial bid shall also include commercial terms such as validity period ,terms for payments etc. everything except price.

Tenderer should furnish details in techno commercial bid.

a) Sales – tax registration number, date & issuing authority i.e. TIN Number. b) Registration No. under shops & Estt. Actt. & issuing authority. c) Registration no. under small scale industries / National small scale industrials

corporation ( NSIC) or under DGTD etc. submit notarized copy for the same duly stamps affixed on it. Otherwise tender will be ignored.

d) A list of all partners / Directors with the permanent as well as present address, Phone & fax number and other details as their relationship, if any with the GSECL employee be furnished along with the techno commercial bid.

e) List of machinery & production capacity & items manufactures. f) List of pending orders (with order no. & date) & customer’s name & address & orders

executed so far with other electricity companies & items manufactured. g) To furnish performance reports if any. h) All the testing equipments must have been calibrated up to date. The details for the

same may be submitted. i) Technical deviations if any to be furnished clearly & separately & to be submitted

with Techno – commercial bid. j) Validity of offer should be 120 days from the date of opening of Techno –

Commercial Bid. k) Please confirm to accept GSECL’s payment terms only.

Please mentions complete description of items offered by you in schedule – B in Techno- Commercial bid. Please submit separate covers for all tenders one for price bid cover contain price for quoted items in our Schedule – B only with our printed form – A & one cover of techno commercial bid. i.e. validity period , terms of payment etc. Bid containing EMD and or latest notarized copy of


18

S.S. I. / N.S I.C. certificate dully stamps affixed on it of not more than 3 years old & same should be written (i.e. Price bid & Techno commercial Bid) on both covers. These both covers / envelops should be kept in main cover / envelope given by GSECL along with tender documents without fail, otherwise your offer will be ignored.

34. Prescribed Earnest Money Deposit will have to be paid by the tenderer which will be

accepted in cash or by crossed Demand Draft drawn on State Bank of India, Kevadia Colony in favour of Gujarat State Electricity Corporation Ltd. Tender submitted without E.M.D. are liable to be rejected. If S.S.I. / N.S.I.C copy is submitted against E.M.D. then it should be authenticated from Notary, duly stamp affixed on it, only Xerox copy of S.S.I / N.S.I.C certificate without authenticated Notary will not be considered for exemption of E.M.D even if the validity of certificate stands. N.S.I.C certificate more than 3 years old will not be considered & the validity of the same cover at least the validity period of the tender & thereafter it has to be renewed & submitted immediately. All the N.S.I.C / S.S.I documents furnished along with tender should have clear validity as per the tender & invariably be renewed as per the norms of N.S.I.C & S.S.I. otherwise you shall have to pay EMD & no exemption will be granted. The S.S.I certificate should indicate clearly the manufacture of items offered under this tender notice. Provision S.S.I registration certificate are not allowed. Please note that Notary Xerox of N.S.I.C / S.S.I. certificate will not be considered for exemption of EMD.

Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption will be rejected without entering in to further correspondence in this regard & no reference will be made.

35. Please quote rates in schedule – B along with the details in form – A ( taxes, excise duty,

freight, insurance, packing & forwarding charge in % or amount should be clearly mentioned etc.) otherwise same will be considered as inclusive. It will not be possible to consider the offer without the forms given in the tenders.

36. PAYMENT:

Please accept payment terms as 80% payment within 30 days and balance 20 % within 45 days from the date of receipt of materials at site in good condition against S.R. note by crossed A/c payee’s cheque of State Bank of India, Kevadia Colony subject to the received advance stamp receipt. However if bill is pre-receipted, advance stamp receipt would not be required. Bill should be submitted in triplicate in the name of Chief Engineer (O & M), GSECL, SSHEP, Kevadia Colony. Payment will be made by A/c payee cheque only.

37. Tenderer has to abide by other terms & conditions as per GSECL purchase order rules for supply of material.

38. No conditional tender will be accepted by GSECL. 39. The tenderer has to apply a separate application / letter for demanding individual / each

tender copy along with a separate D.D for each tender issuing in favour of GSECL. Payable at State Bank of India, Kevadia Colony, if demanded by post only.


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40. Each tender, duly offered in sealed envelope superscripted with tender number & due date shall be received by R.P.A.D / speed post only. The undersigned reserves the right to accept any or to reject all tenders without assigning any reason thereof. Tenders received late / delayed tender will not be accepted. Any alterations / modifications to price bids received after opening of techno commercial bid shall not be considered unless call for by the GSECL in negotiations / discussion

41. If liason agent / Representative are likely to be presented by the tenderer, then he must

submit the authorization letter of the representative company at the time of opening of Bids & this is compulsory. Only one liaison agent is allowed.

42. The time & date of opening of the price bid shall be determined by the GSECL &

communicated to the tendering firms after techno – commercial bids are analyzed & the intimation will be sent only to the technically accepted tenderers.

43. If technical or commercial deviations are taken by tenderer, their price bid may not be

opened. 44. Arbitration Clause for Supply.

“ All question, disputes or difference whatsoever which may at any time arise between the parties to this agreement touching the agreement or subject matter thereof, arising out or in relation there to and whether as to construction or otherwise shall be referred to the decision of the sole Arbitrator, appointed by the Chairman & MD , GSECL for that purpose, who shall be retired high court judge or retired district and sessions judge and the decision of the said Arbitrator shall be final and building upon the parties. Reference to the arbitrator shall be governed by the provisions of the arbitration and conciliation Act. 1996 as amended from time to time and rules made there under.

The arbitration proceedings shall be conducted at H.O. GSECL, Vadodara or at such places as the sole arbitrator may be determined. The award of sole arbitrator shall be final and binding upon the parties.”

45) EXCLUSIONS: The following Clauses given under Terms and Conditions for Supply

are not applicable to this inquiry. 9 (PBG), 20 (Sample) and 23 (Inspection).

Signature of Bidder C.E. (O & M)

With company seal G.S.E.C.L., SSHEP,

Kevadia Colony


20



TECHNICAL BID (No Prices to be furnished in Technical Bid)

Sub: Supply of CHAMPION / SPITMAN make Gasket / Gland Packing materials

for RBPH of SSHEP.

Sr.

No. Description of Materials Qty. Unit

Make

offered.

1

Supply of CHAMPION / SPITMAN make compressed asbestos jointing sheet of Style – 39 manufactured from selected quality of asbestos fiber and valances with special rubber compound to meet with existing requirement of Industrial used for application against Water / Dry / Wet steam / Oil at normal temperature and general application. - Maxi. Temperature: 440˚C - Maxi. Pressure: 80 kgf / cm² - IS-2712-1998 grade O/2 - IS-2712-1979 grade w/l - Colour: Brown / Grey / Graphite - Tensile Strength: 18 N / mm² - Stress resistance: 23 N / mm² - Compressibility: 7 to 12% (a) Size: 2000 x 1500mm in 3.0 mm thick (b) Size: 2000 x 1500mm in 1.5 mm thick

200 200

Kg. Kg.

2

Supply of CHAMPION / SPITMAN make jointing sheet of Style – 59 Oil, A high Grade Asbestos fiber jointing withstands the most existing demands of oil at normal temperature and general application. - Maxi. Temperature: 550˚C - Maxi. Pressure: 150 kgf / cm² - IS-2712-1998 grade O/l - IS-2712-1971 grade A/O - Colour: Brown / Grey / Graphite - Tensile Strength: 28 N / mm² - Stress resistance: 30 N / mm² - Compressibility: 7 to 10.5% (a) Size: 2000 x 1500mm in 3.0 mm thick (b) Size: 2000 x 1500mm in 1.5 mm thick

200 100

Kg. Kg.


21

3

Supply of Champion Style-1094 PTFE impregnated braided asbestos gland packing to withstand temperature 300 degree C, Ph range - 2 to 12, Gland packing rope in square section of following size. (a) 12mm (b) 14mm

10 05

Kg. Kg.

Signature of Bidder Chief Engineer (O&M), With company seal G.S.E.C.L., S.S.H.E.P.

Kevadia Colony.

General Condition

1. If any additional deviation in specification, please clearly mention in separate on this page of Technical Bid, dully signed. In no circumstances price should be quoted on this page. 2. Party has to accept Payment terms as per GSECL. 3. Bidder should give minimum required validity for 120 days from the date of opening of technical bid, otherwise your tender will be treated as cancelled. 4. Outside Gujarat, material should come through RR sale at destination. 5. Guarantee: If goods / stores and equipments are found defective due to bad design / materials or workmanship, the same should be repaired or replaced by you free of charge if reported within 18 months of the receipt at site or 12 months from the date of commissioning of equipment whichever is earlier. You will be responsible for the proper performance of the equipment for 18 months after receipt of the stores by the consignee and for 12 months after commissioning of equipment whichever is earlier. 6. Party should invariably mentioned TIN, CST & PAN NUMBER in their technical bid otherwise your offer will be ignored and price bid will not be opened. 7. Bidder should confirm delivery period as per GSECL requirement and same should be confirmed in Technical bid. 8. Any delay that may take place in supply and/or erection, testing and commissioning activities beyond contractual cut off date/stipulated period in order shall be subjected to penalty (not liquidated damages) at the rate of ½% of the contract price / order price per week or part thereof subject to a maximum of 10% of total contract value / order value(i.e. End cost including taxes & duties). 9. Applicable taxes and duties INCLUDING / EXCLUDING may be indicated clearly below. If taxes & duties not applicable pl mention NIL or not applicable. a) Quoted price should be firm for delivery FOR Kevadia Colony. b) PACKING&FORWARDING CHARGES: __________% (INCLUDING / EXCLUDING) c) FREIGHT&INSURANCE CHARGES: __________% (INCLUDING / EXCLUDING) d) EXCISE DUTY:_______% (INCLUDING / EXCLUDING) e) CST:_______% (INCLUDING / EXCLUDING) f) VAT: _______% (INCLUDING / EXCLUDING) g) FOR:_____________ Delivery Period:____________ h) Any Other Govt. levies: _______% (INCLUDING / EXCLUDING) i) VALIDITY:_______ (Minimum 120 Days Compulsory required)


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10) Bidder should keep their commercial terms and conditions similar in both technical bid as well as in price bid. They should not defer in any of the bid. Only prices should be submitted along with only price bid and not with the technical bid. 11) Non complying of the above conditions of the tender liable to be rejected. 12) GSECL reserves the right to prefer the overall lowest party if deem fit. 13) Bank Account Details for E – Payment:

1. Account No.: ________________________________________________ 2. Type of Account: _____________________________________________ 3. Bank Name: _________________________________________________ 4. Branch Name & Address: ______________________________________ : _______________________________________ 5. Contact number of Branch: ____________________________________ 6. IFSC No.: __________________________________________________

Chief Engineer (O & M),

GSECL, SSHEP (O & M), Kevadia Colony




23



PRICE BID

PART – II

M- 1174

Supply of CHAMPION / SPITMAN make Gasket / Gland Packing

materials for RBPH of SSHEP.


24

GUJARAT STATE ELECTRICITY CORPORATION LIMITED



PRICE BID

SCHEDULE – “B”

Sub: - Supply of CHAMPION / SPITMAN make Gasket / Gland Packing materials for RBPH of SSHEP.

Sr.

No. Description of Materials with details of specifications

Qty

Requ

ired

UOM

Unit Ex

– works

Price

In Rs.

Packing

&Forwa

rding

charges

per unit

In Rs.

Excise

Duty

per

unit In

Rs.

Sales

Tax per

unit in

Rs.

Insurance

Charges

per unit

in Rs.

Freight

Charge

s per

unit in

Rs.

Unit

End

Cost

Price

In Rs

Total

End cost

Price

in Rs.

1

Supply of CHAMPION / SPITMAN make compressed asbestos jointing sheet of Style – 39 manufactured from selected quality of asbestos fiber and valances with special rubber compound to meet with existing requirement of Industrial used for application against Water / Dry / Wet steam / Oil at normal temperature and general application. - Maxi. Temperature: 440˚C - Maxi. Pressure: 80 kgf / cm² - IS-2712-1998 grade O/2 - IS-2712-1979 grade w/l - Colour: Brown / Grey / Graphite - Tensile Strength: 18 N / mm² - Stress resistance: 23 N / mm² - Compressibility: 7 to 12% (a) Size: 2000 x 1500mm in 3.0 mm thick (b) Size: 2000 x 1500mm in 1.5 mm thick

200 200

Kg. Kg.


25

Supply of CHAMPION / SPITMAN make jointing sheet of Style – 59 Oil, A high Grade Asbestos fiber jointing withstands the most existing demands of oil at normal temperature and general application. - Maxi. Temperature: 550˚C - Maxi. Pressure: 150 kgf / cm² - IS-2712-1998 grade O/l - IS-2712-1971 grade A/O - Colour: Brown / Grey / Graphite - Tensile Strength: 28 N / mm² - Stress resistance: 30 N / mm² - Compressibility: 7 to 10.5% (a) Size: 2000 x 1500mm in 3.0 mm thick (b) Size: 2000 x 1500mm in 1.5 mm thick

200 100

Kg. Kg.

Supply of Champion Style-1094 PTFE impregnated braided asbestos gland packing to withstand temperature 300 degree C, Ph range - 2 to 12, Gland packing rope in square section of following size. (a) 12mm (b) 14mm

10 05

Kg. Kg.

Total Amount in Rs.__________

(Rs. only) Note: ± 10% quantity variation is acceptable due to standard packing of materials.

Signature of Bidder Chief Engineer (O&M),

With company seal G.S.E.C.L., S.S.H.E.P. Kevadia Colony.


26

General Condition

1. Please quote your rates as per unit specified above otherwise offer will be ignored. 2. Party has to accept Payment terms as per GSECL. 3. Quoted prices required should be firm for delivery FOR Destination Kevadia Colony. 4. The offer should be firm for minimum period of 120 days from the date of opening of the bid. 5. Any delay that may take place in supply and / or erection, testing and commissioning

activities beyond contractual cut off date/stipulated period in order shall be subjected to penalty (not liquidated damages) at the rate of ½% of the contract price / order price per week or part thereof subject to a maximum of 10% of total contract value / order value(i.e. End cost including taxes & duties).

6. Applicable taxes and duties INCLUDING / EXCLUDING may be indicated clearly below. If Taxes & duties not applicable pl mention NIL or not applicable. a) PACKING&FORWARDING CHARGES: __________% (INCLUDING / EXCLUDING) b) FREIGHT&INSURANCE CHARGES: __________% (INCLUDING / EXCLUDING) c) EXCISE DUTY:_______% (INCLUDING / EXCLUDING) d) CST:_______% (INCLUDING / EXCLUDING) e) VAT:_______% (INCLUDING / EXCLUDING) f) FOR:_____________ Delivery Period:____________ g) Any Other Govt. levies: _______% (INCLUDING / EXCLUDING) h) VALIDITY:_______ (Minimum 120 Days Compulsory required)

i) Bank Account Details for E – Payment:

1. Account No.: ________________________________________________

2. Type of Account: _____________________________________________

3. Bank Name: _________________________________________________

4. Branch Name & Address: ______________________________________

: _______________________________________

6. Contact number of Branch: ____________________________________

IFSC No.: __________________________________________________ 7. Bidder should keep their commercial terms and conditions similar in both technical bid as well as in price bid. They should not defer in any of the bid. Only prices should be submitted along with

only price bid and not with the technical bid.

8. The tender received after time & date specified in the tender notice, will not be accepted. Once

the offer submitted by the tendered before due date of submission, the tendered will not be allowed to submit revised / additional / modified offer after opening of technical bid.

Chief Engineer (O & M), GSECL, SSHEP (O & M),

Kevadia Colony


27



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