Matthew Jordan, Academic Affairs
Annie Goldman, Student Services
2018)
Resource Members
Sally Raskoff
Rebecca Stein
LAVC Mission Statement: Los Angeles Valley College
serves as a leader in student success, with pathways for certificates, degrees, transfer, and continuing education. We enable students to
advance their education, personal development, and quality of life,
empowering them to be productive and engaged members of the global community.
PEPC Mission Statement: The mission of the PEPC is to aid and support the individual and collective activities undertaken for the improvement of all college programs through the processes of
program review and viability assessment in accordance with the
Educational Master Plan and college mission.
PEPC Goals 2016-2017 1. Increase ISS to meet ACCJC concern
2. Revise the program review handbook by Spring
3. Update the viability process and initiate a viability cycle
April 19, 2017
Agenda
a. Approve agenda
c. OAC motion
e. Program initiated Program/Major
Management
g. Viability triggers and handbook updates
2. Discussion/informational items:
previous and current motions
Updated 11/12/14
Motion # : Val l Date Presented to IEC: (assigned by Council)Los Angele Revision of a previous motion? I. Motion Date of Initiating Committee
Action: Recommendation
Initiator: Budget EPC HPC PEPC SSC TC WEC IEC Other (specify):
Statement of Motion: (Use separate form for each issue.)
Rationale for Motion: (Specify how the motion supports the Educational Master Plan goals and objectives and other institutional plans.) Attach documentation if necessary.
Goal 1: Foster student completion by supporting a learner-centered environment Goal 2: Increase equity by identifying gaps in achieving outcomes (transfer, associate degree, certificate, etc.) and implement effective models
and programming to minimize gaps. Goal 3: Through the College’s shared governance structures, maximize institutional effectiveness through evaluation of environmental, human,
physical, technological and financial resources.
Data Considered & Source(s): [Specify specific data considered (e.g. efficiency, success, service trends) and attach a summary report where applicable.]
II. IEC Action
Accepted by IEC Rejected by IEC Modified by IEC (Specify):
Returned to Committee/Workgroup for Revisions (Specify):
Reason/Rationale for Action: Accept presented rationale Other:
Date of Action: ________ IEC Chair Signature:____________________________________________
III. President’s response to IEC:
Accepted Rejected Modified (Specify):
Implementation Date (if applicable):
Date of Action:_______________________ President’s Signature: __________________________________________
Distribution: Original to Official File Copy to President Posted to Web Notifications to IEC Chair & Originator
Updated 11/12/14
COST ANALYSIS REQUEST Submit to Budget Office and IEC Chair
REQUESTING COMMITTEE OR COUNCIL: DATE:
Budget EPC HPC PEPC SSC TC WEC IEC Other (specify): MOTION UNDER CONSIDERATION: REQUESTED ANALYSIS: DATE NEEDED:
NEW REQUEST ADDITIONAL ANALYSIS FOR PREVIOUS REQUEST ANY ADDITIONAL DATA OR INFORMATION FOR CONSIDERATION: COUNCIL CHAIR COMMENTS/ ADDITIONAL REQUEST FOR BUDGET OFFICE: COUNCIL CHAIR SIGN-OFF: DATE:
Updated 11/12/14
Date:
Purpose of Analysis The intent of this financial examination is to:
• Provide realistic financial projections before a decision is made. • Show the potential impact of proposal.
SUMMARY OF FISCAL DATA: Costs (-) Benefits (+) Budget/Expense
Impact Proposal Number
ADDITIONAL AREAS OF IMPACT: BUDGET OFFICE SIGN-OFF: DATE:
Updated 11/12/14
Development Costs: Any costs associated with proposal prior to implementation. Operational Costs: Direct costs if proposal adopted, i.e. Salary. Other Costs: Other than direct or developmental, i.e. Benefits associated with salary expense. Recurring Costs: Yes or No. Y if costs will continue into subsequent fiscal years. N if not recurring. Cost Reduction: Any cost savings projected if proposal adopted. Other (Specify Below): Any other anticipated savings. Budget/Expense Impact: How much, in dollars will the budget or projected expenses be impacted?
LOS ANGELES VALLEY COLLEGE
Introduction:
It is a rare circumstance when a college seeks to discontinue one of its programs or
majors. Each program/major represents a structured array of courses designed to prepare
the student to attain a body of knowledge that leads to attainment of a job, paves the way
for career advancement, or prepares him or her for further study at the baccalaureate
level. Since the program/major’s existence is of primary importance to the students who
are seeking to complete the course of study, careful consideration needs to be given to
every aspect of the impact on these students should the program/major be discontinued.
A program/major’s discontinuance may impact faculty, staff, facilities, equipment, the
college’s ability to meet local job market demand, and the community at large. Every
dimension of the decision to discontinue a program or major needs to be addressed so the
college is fully informed about the significance of such a decision.
The Program/Major Discontinuance Process is in keeping with Title 5, CCR, 51022(a)
and LACCD Board Rules Chapter 6, Article VIII, section 6803 Viability Review, which
states: “…each college shall, in consultation with the Academic Senate, develop
procedures for initiating and conducting a viability review of ‘educational programs’…”
Use of this process is only for requests originating from the discipline where the program
in question resides. For all other requests, see the Program Viability process.
Before a request to discontinue a program can be considered, a response to each of the
following questions must be forwarded to the chair of the Program Effectiveness and
Planning Committee and the chair of the Valley College Curriculum Committee.
Adopted: January, 2003
Modified: November, 2012
Department: Technology Chair: Ron Reis; Laurie Nalepa
Date: 03/16/2017
Justification:
1. When and why was the program created (if known)? 2010
2. Why are you recommending that the program/major be considered for
discontinuance? Cite specific examples, such as changes in the labor market, in
subject matter relevance, in transfer requirements, lack of student demand, etc.
(1) Lack of student demand. We never had more than a dozen or so students taking any
given course in the program.
(2) No student has completed the Certificate of Achievement for this program in the
entire time it has been offered.
(3) The job market for solar installer, and the like, has gone soft, where supply exceeds
demand.
3. How does the discontinuance of this program relate to the department’s overall
plans as discussed in the last comprehensive program review and previous annual
plans? How does it relate to overall campus planning (e.g., the Educational Master
Plan)?
Of the three courses in this program, two will be archived (EL-211, 4 units and EL-212, 4
units) but one (EL-210, 3 units) will remain, to be incorporated into the 18-19-unit
Electronics Technology Certificate.
4. What is the impact on the college’s curricular offerings if this program/major is
discontinued?
Negligible
EL-210, EL-211, and EL-212.
b. Will all of the courses in the program be eliminated? No
List each course that is part of the program and its status after program
discontinuance.
EL-210, retained as described in # 3 above; EL-211, archived; EL-212 archived.
c. Are there other programs and/or majors offered by the college that require
any of the courses proposed for elimination? No
List each course.
N/A
d. Are there other courses that this program and/or major requires that will be
impacted if this program/major no longer exists? No
List each course.
N/A
5. What is the program/major’s enrollment pattern over the last five years? List the
number of students enrolled in each of the last five years for each course unique to
the program. [Use research information obtained from The Office of Research and
Planning.]
Twelve or less students in each course, each semester, over the last five years.
6. How many students are actively seeking completion of the program or major? None
A general definition of active student is one who has completed 12 or more units in
the courses that are unique to the program or major within the last four semesters.
Provide a list of these students.
N/A
7. How will each of the students listed above be redirected or assisted in completing his
or her studies?
N/A
8. Provide a timetable for phasing out the courses that are unique to the program or
major. List each course and semester and indicate final offering date.
EL-211 and EL-212 will be archived now and will not be offered in the future. EL-210 is
currently being offered in the Spring of 2017 and will be offered again in the Spring of
2018. Thus, it will be offered every other semester.
9. Describe the impact of phasing out the program or major in each of the following:
a. Faculty: changes in assignment, reassigned or transferred
The Adjunct faculty member (all faculty in the electronics program are adjunct)
who taught all solar classes will be assigned to other electronics classes based on
seniority.
N/A
N/A
d. Equipment: no longer needed, transferred to other department, used for
other purpose
Equipment will be used in the remaining solar course (EL-210).
10. Is there any other known impact that may occur should this program or major be
discontinued?
a. Is the college’s mission and goals impacted by this change?
No
b. Is the local community impacted in any way if this program no longer exists?
No
c. What other colleges in the region offer this program?
LATTC
None
ORIGINATING FROM THE DISCIPLINE WHERE THE PROGRAM RESIDES
1. The discipline where the program resides shall prepare a written response to all
questions included in the Program Discontinuance Process—see above.
2. The department chair shall forward a copy of the written response to the chair of the
Program Effectiveness and Planning Committee (PEPC).
3. The chair of PEPC will send notice to the Vice-President of Academic Affairs and all
instructional department chairs of the proposed action.
4. The chair of PEPC will forward the motion to the Valley College Curriculum Committee
(VCCC) for input. The VCCC and PEPC shall place this request on their respective
agendas as soon as practicable. The VCCC will report its recommendation back to PEPC.
5. PEPC shall seek direct input from the discipline and the Vice President of Academic
Affairs or his or her designee regarding the request to discontinue the program.
6. After applying the criteria to the discipline’s request, PEPC shall make a formal
recommendation to the Academic Senate. It shall forward all documentation provided by
the discipline.
7. The Academic Senate shall review the recommendation of PEPC and make a
recommendation to the college president regarding the department’s request to
discontinue a program. All documentation shall be provided to the president along with
the recommendation.
8. The College President shall make known to the college community through a formal
announcement at an Institutional Effectiveness Council meeting and via written
communication to the requesting discipline, PEPC, the Academic Senate President and
the Vice President of Academic Affairs the acceptance or denial of the program
discontinuance request. Should the president’s decision depart from the recommendation
of the Academic Senate, a written response for the basis of the decision will also be
provided.
Discipline:
This proposal has been approved by a two–thirds vote of the Discipline. If a faculty
member teaches in more than one discipline, he/she can sign only for a discipline for
which they teach the majority of their load at the time of the vote.
Date:
Los Angeles Valley College Revision of a previous motion? Yes
I. Motion uncil Recommendation
Initiator: EPC HPC X PEPC SSC TC WEC IEC Other (specify):
Date of Action:
Statement of Motion: (Use separate form for each issue.)
CSIT and CAOT will be merged into one department to be known as CSIS.
Rationale for Motion: (Specify how the motion supports the Educational Master Plan goals and strategies.)
The natural synergy between CAOT and CSIT would make the merger beneficial to both disciplines. There is an overlap in curriculum and several courses in each discipline have the same student base. The combined department could develop certificates or majors that would naturally draw upon courses from both disciplines. Moreover, in many other colleges these two disciplines are combined into one department.
Goal 1: Increase student retention, persistence and success Goal 2: Increase student access X Goal 3: Enhance academic programs and services to meet student needs X Goal 4: Enhance institutional effectiveness
Data Considered & Source(s): [Specify specific data considered (e.g. efficiency, success, service trends) and attach a summary report where applicable.]
FTEP for both departments was considered to analyze the impact of reassign time for the chair. Current reassign time for CAOT is .2. The current reassign time for technology is .5. The adjusted reassign time for the new department known as CSIS will be .5. The technology department per the contract will drop to 0. Student enrollment regarding average class size for each discipline was considered. Additional factors considered includef number of full time faculty, #FTE taught as hourly rate assignments and number of classified staff within the two departments.
Forwarded to IEC Chair Forwarded to Budget Office with Cost Analysis Request form No fiscal impact
II. IEC ACTION: Accepted by IEC Modified by IEC Rejected by IEC Returned to Committee/Workgroup for Revisions
Statement of Modification (if applicable):
Reason/Rationale for Action:
Accept presented rationale.
Accepted Modified Rejected
Reason/Rationale for Action:
Date of Action: President’s Signature: ___________________________________________
Distribution: Original to Official File Copy to President Posted to Web Copy to IEC Chair Copy to Originator
Updated 10/27/11
COST ANALYSIS REQUEST Submit to Budget Office and IEC Chair
REQUESTING COMMITTEE OR COUNCIL: DATE:
IEC EPC HPC PEPC SSC TC WEC
MOTION UNDER CONSIDERATION:
NEW REQUEST ADDITIONAL ANALYSIS FOR PREVIOUS REQUEST
ANY ADDITIONAL DATA OR INFORMATION FOR CONSIDERATION:
COUNCIL CHAIR COMMENTS/ ADDITIONAL REQUEST FOR BUDGET OFFICE:
COUNCIL CHAIR SIGN-OFF: DATE:
Date:
Provide realistic financial projections before a decision is made.
Show the potential impact of proposal.
SUMMARY OF FISCAL DATA:
Development Costs: Any costs associated with proposal prior to implementation.
Operational Costs: Direct costs if proposal adopted, i.e. Salary.
Other Costs: Other than direct or developmental, i.e. Benefits associated with salary expense.
Recurring Costs: Y or N. Y if costs will continue into subsequent fiscal years. N if not recurring.
Cost Reduction: Any cost savings projected if proposal adopted.
Other (Specify Below): Any other anticipated savings.
Budget/Expense Impact: How much, in dollars will the budget or projected expenses be impacted?
2017-4-19-PEPC-Agenda_draft_withmotions
2017-4-19-PEPC-Agenda_draft
Merging Disciplines -CSIT - CAOT
Budget: Off
Other specify: Off
Statement of Motion Use separate form for each issue: All courses must be assessed at least once every three years according to the department’s DAP. A course is considered assessed when at least two-thirds of the sections have entered data and reflections. Courses that haven’t been assessed within two years will be flagged and department chairs notified so that steps can be taken to offer and assess these classes in the following year in order to stay current with the assessment cycle. When difficulties are noted at the two-year mark, steps to understand the issue and support a timely resolution will be discussed. If courses flagged at the two-year mark are still not assessed by the three-year mark, they will be subject to administrative archival. For the current cycle (Cycle 2), if a course has not been assessed by June 30, 2017, the department must assess the course in the next term it is offered. If it is not assessed in the next term it is offered, it will be subject to administrative archival.
Rationale for Motion Specify how the motion supports the Educational Master Plan goals and objectives and other institutional plans Attach documentation if necessary: This is a reinstatement of a previous policy. The college cannot meet it's 100% goal of Cycle 2 SLO assessment without imposing the deadline for submissions and final reporting. The college is currently at 75% of courses assessed.
Goal 1 Foster student completion by supporting a learnercentered environment: Off
Goal 2 Increase equity by identifying gaps in achieving outcomes transfer associate degree certificate etc and implement effective models: Off
Goal 3 Through the Colleges shared governance structures maximize institutional effectiveness through evaluation of environmental human: Off
Data Considered Sources Specify specific data considered eg efficiency success service trends and attach a summary report where applicable:
Accepted by IEC: Off
Rejected by IEC: Off
Accept presented rationale: Off
Copy to President: Off
Posted to Web: Off
ANY ADDITIONAL DATA OR INFORMATION FOR CONSIDERATION:
COUNCIL CHAIR COMMENTS ADDITIONAL REQUEST FOR BUDGET OFFICE:
COUNCIL CHAIR SIGNOFF: