commission statement of proceedings for thefile.lacounty.gov/sdsinter/bos/supdocs/116361.pdf ·...

DRAFTWednesday, August 2, 2017

STATEMENT OF PROCEEDINGS FOR THE SPECIAL MEETING OF THE

LOS ANGELES COUNTY AUDIT COMMITTEE KENNETH HAHN HALL OF ADMINISTRATION

500 WEST TEMPLE STREET, ROOM 374 LOS ANGELES, CALIFORNIA 90012

10:30 AM

AUDIO LINK FOR THE ENTIRE MEETING. (17-3665)

Attachments: AUDIO

Present: Emily Williams, Lisa Pinto, Kelvin Driscoll and Michelle Vega

Absent: Chair Dorinne Jordan, Vice Chair Kieu-Anh King, Member James A. Blunt, Member Louisa Ollague, Member Alison Mendes

I. ADMINISTRATIVE MATTERS

1. Call to Order. (17-3305)

Emily Williams called the meeting to order at 10:38 a.m.

2. Approval of the June 7, 2017 meeting minutes. (17-3306)

On motion of Michelle Vega, seconded by Lisa Pinto, this item was approved. Attachments: SUPPORTING DOCUMENT

3. Department Success Stories. (17-3307)

Lisa Campbell-Motton, Probation Department (PD), reported that collaborations among departments is ongoing; communication has been consistent. Diana Flaggs, Department of Children and Family Services (DCFS), reported that involvement by other departments during the home visits is helpful such as monitoring by PD and transitions by joint providers; Optimist Home and Ranch is the first Short Term Residential Therapeutic Program in Los Angeles County; and there has been attendance and participation by the youth to DCFS dance events.

http://lacountymediahost.granicus.com/MediaPlayer.php?clip_id=5983

http://lacountymediahost.granicus.com/MediaPlayer.php?clip_id=5983

http://file.lacounty.gov/SDSInter/bos/supdocs/115564.pdf


DRAFT August 2, 2017 Audit Committee Statement of Proceedings

Naftali Sampson, DCFS, announced there is a new Section Manager. Mr. Sampson introduced Dr. Robert Byrd, Department of Mental Health (DMH) and noted all his hard work. Robert Campbell, Auditor-Controller (A-C), noted that collaborations and cross communication among departments has created much progress.

II. REPORTS

4. Haynes Family of Programs (Leroy Boys Home) Group Home Contract Compliance Monitoring Review (11/30/16). (17-1890) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - PROB REPORT

5. Fleming and Barnes dba Dimondale Adolescent Care Group Home Contract Compliance Monitoring Review (12/28/16). (17-1889) Kelvin Driscoll, Fourth District, posed questions regarding mold and unresolved findings. Lisa Campbell-Motton, PD, reported that all mold has been removed from bathrooms, and explained that this is caused due to bathrooms not having windows; this is a 2016 report and is no longer an issue, also staff turnover is a contributing factor to unresolved issues. Diana Flaggs, DCFS, explained that these unresolved findings are from the prior year. Additionally, due to a capacity issue and contracts not allowing for unannounced visits the time lines continue to be monitored. Also, Corrective Action Plan (CAP) addendum meetings are ongoing which include a warning of a Contractor Alert Reporting Database (CARD) placement of no referrals followed by a do not use; CAP training for providers is conducted by DCFS and PD. Naftali Sampson, DCFS, noted the quality assurance conducts ongoing communications with agency staff and improvements are monitored. Aggie Alonso, A-C, added that CARD is in place and explained that this program could be helpful with unresolved issues due to the strict deadlines. On motion of Kelvin Driscoll, seconded by Lisa Pinto, this item was received and filed.

County of Los Angeles




Attachments: SUPPORTING DOCUMENT - PROB REPORT

6. Florence Crittenton Services of Orange County, Inc., Crittenton Services for Children and Families Group Home Contract Compliance Monitoring Review (4/11/17). (17-2067) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - PROB REPORT

7. Future Stars Youth Services (Future Stars) Group Home Contract Compliance Monitoring Review (4/11/17). (17-2093) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - PROB REPORT

8. Bienvenidos Foster Family Agency Quality Assurance Review (5/1/17). (17-2331) Michelle Vega, Fifth District, noted that full compliance could be highlighted and noted as such. Emily Williams, Second District, noted that currently there are nine organizations with no findings. Aldo Marin of DCFS was asked to identify reports that are in full compliance when submitting; Audit Committee staff will then list the reports as such on the agenda. On motion of Michelle Vega, seconded by Lisa Pinto, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

9. Casa Editha Foundation DBA Ava Lyn’s Group Home Quality Assurance Review (5/1/17). (17-2445) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

10. Rosemary’s Children’s Services Group Home Quality Assurance Review (5/1/17). (17-2444) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT















11. Junior Blind of America Group Home Quality Assurance Review (5/1/17). (17-2443) Emily Williams, Second District, expressed concerns regarding the safety score for this agency, the number of AWOLS, and noted that this report appears incomplete. Naftali Sampson, DCFS, will check pages 6 and 7 of this report and resend any missing information. Mr. Sampson indicated a meeting is scheduled with this agency and the Deputy Director. On motion of Emily Williams, seconded by Michelle Vega, this item was continued for further discussion at a future meeting.

Attachments: SUPPORTING DOCUMENT - DCFS REPORT

12. Dream Home Care, Inc. - A Department of Children and Family Services Group Home Contract Provider - Fiscal Compliance Review (5/2/17). (17-2152) Emily Williams, Second District, made reference to page 2 of this report and questioned how many staff were supervised by relatives. Diana Flaggs, DCFS, explained that this is a small organization with 6 employees. Aggie Alonso, A-C, indicated there were only two employees supervised by relatives within the chain of command. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.

Attachments: SUPPORTING DOCUMENT - AC REPORT

13. The House of Bethesda, Incorporated (Inc.) Group Home Contract Compliance Monitoring Review (5/5/17). (17-2332) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - PROB REPORT

14. Rancho San Antonio Boys’ Home Contract Compliance Monitoring Review (5/5/17). (17-2333) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - PROB REPORT











15. Advancement Through Opportunity and Knowledge, Inc., dba Children Youth and Family Collaborative - A Department of Children and Family Services and Probation Department Program Provider of Academic Support and Intervention Model Program - Contract Compliance Review (5/5/17). (17-2206) This item was discussed at the Cluster meeting and there is no update available at this time. On motion of Emily Williams, seconded by Kelvin Driscoll, this item was received and filed. Attachments: SUPPORTING DOCUMENT

16. Children’s Group Home Ombudsman Semi-Annual Report - July 1 through December 31, 2016 (5/9/17). (17-2440) Kelvin Driscoll, Fourth District, posed questions regarding the number of sites and locations that were visited in association with the 34 agencies, and expressed concerns regarding the degree of outreach for services available to the youth. Maricela Morfin of the A-C Ombudsman, explained there were 70 visited sites comprised from 34 agencies, highlighted 2 individuals that were very proactive in their educational services and activities, and indicated that all youth are provided with their rights by the State. Diana Flaggs, DCFS, explained there are 61 contracted GH’s and 34 agencies were visited totaling 70 sites, over half of the GH’s were visited; an update that includes PD with more details regarding the numbers associated will be provided. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.

Attachments: SUPPORTING DOCUMENT - AC REPORT

17. Hillsides Home For Children Group Home Contract Compliance Review (5/11/17). (17-2361) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

18. Guardians of Love Foster Family Agency Contract Compliance Review (5/16/17). (17-2678)









On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

19. The Village Family Services Foster Family Agency Contract Compliance Review (5/16/17). (17-2679) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

20. B & I Group Home Contract Compliance Review (5/17/17). (17-2680)


21. Garces Residential Care Services DBA Bright Horizons Group Home Quality Assurance Review (5/19/17). (17-2674) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

22. Latino Family Institute, Inc. Foster Family Agency Quality Assurance Review (5/19/17). (17-2675) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

23. Inner Circle Foster Family Agency Quality Assurance Review (5/19/17). (17-2676) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

24. West Covina DBA Homes of Hope Foster Family Agency Quality Assurance Review (5/19/17). (17-2710) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.
















25. Optimist Boys’ Home and Ranch Foster Family Agency Contract Compliance Review (5/23/17). (17-2790) Emily Williams, Second District, made reference to page 4 of the Contract Compliance Review Report, and questioned the expired foods and the 1 out of 10 sample children repeatedly mentioned. Diana Flaggs, DCFS, reported that the expiration date, as well as the nutritional value of all foods are closely monitored; and the 1 out of 10 sample children is the same child. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.


26. Walden Environment DBA Walden Family Services Foster Family Agency Fiscal Assessment and Contract Compliance Review (5/23/17). (17-2791) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

27. Nuevo Amanecer Latino Children’s Services Foster Family Agency Contract Compliance Review (5/23/17). (17-2792) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

28. Children’s Institute Foster Family Agency Contract Compliance Review (5/24/17). (17-2677) Kevin Driscoll, Fourth District, expressed concerns regarding medical and dental services, and timely school enrollment. Diana Flaggs, DCFS, explained that more involvement with the youth by the Foster Family Agency (FFA) regarding their school performance, closer collaborations with the School Districts and foster parents, reaching out to the Education Department to alert where assistance is needed and engage the Social Worker should minimize this issue, however, staff turnovers and the inability to enforce AB490 by the certified foster parent work against these concerns; a follow up report on the CAP will be provided.











Additionally, the contract language is being looked at for change to enable the Department’s involvement as needed. On motion of Emily Williams, seconded by Kelvin Driscoll, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

29. Garces Residential Care Services DBA Bright Horizons Group Home Quality Assurance Review (5/24/17). (17-2709) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

30. Vista Del Mar Community Treatment Facility (CTF) Quality Assurance Review (5/24/17). (17-2711) Emily Williams, Second District, made reference to page 6, and posed questions regarding the ongoing investigation. Naftali Sampson, DCFS, will provide an email update regarding this concern. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

31. Penny Lane Centers Group Home Fiscal Assessment and Contract Compliance Review (5/29/17). (17-2712) Emily Williams, Second District, inquired regarding the investigative hold. Diana Flaggs, DCFS, reported that the hold was removed in December 2016, issues were resolved in 3 weeks, the GH implemented a detailed CAP, and there is no indication that this issue would repeat. On motion of Emily Williams, seconded by Lisa Pinto, this item was received and filed.


32. Inner Circle Foster Family Agency Contract Compliance Review (5/31/17). (17-2793) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.











33. Hamburger Home dba Aviva Family and Children’s Services Group Home Contract Compliance Monitoring Review (6/2/17). (17-2819) Lisa Pinto, Third District, made reference to page 3 of 5, item no. 13, and posed questions regarding the children’s participation with planning recreational activities; and page 5 of 5, Item no. 7, regarding California Drivers Licenses. Lisa Campbell-Motton, PD, reported that 4 out of 6 children expressed concerns, these children believe activities are pre-planned, repetitive; it was recommended that the children report to the Student Council since the activities requested were not within the prescribed purview. Also, driver’s licenses are valid and are typically kept under lock and key. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.

Attachments: SUPPORTING DOCUMENT - PROB REPORT

34. California Institute of Health and Social Services DBA Children’s Way Fiscal Compliance Assessment (6/7/17). (17-2789) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

35. Alpha Treatment Centers Foster Family Agency Fiscal Assessment and Contract Compliance Review (6/12/17). (17-2932) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

36. Latino Family Institute Foster Family Agency Contract Compliance Review (6/12/17). (17-2934) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT













37. Maryvale Group Home Contract Compliance Review (6/13/17). (17-2933)


38. Fred Jefferson Memorial Home for Boys, Inc. Foster Family Agency Quality Assurance Review (6/15/17). (17-3149) Emily Williams, Second District, posed questions regarding the score given and the children’s feedback and performance. Naftali Sampson, DCFS, explained that improvements regarding team work issues are ongoing, and with collaborations, cross communications, and departmental involvement, the children are able to thrive as indicated. On motion of Emily Williams, seconded by Lisa Pinto, this item was received and filed.


39. Bourne Inc. Group Home Quality Assurance Review (6/15/17). (17-3194)


40. Florence Crittenton Services of Orange County, Inc. DBA Crittenton Services for Children and Families Foster Family Agency Quality Assurance Review (6/15/17). (17-3198) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

41. Westside Children’s Center Foster Family Agency Quality Assurance Review (6/15/17). (17-3197) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT













42. Children’s Bureau of Southern California Foster Family Agency Quality Assurance Review (6/15/17). (17-3199) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

43. Rosemary Children’s Services Foster Family Agency Quality Assurance Review (6/15/17). (17-3200) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

44. Dangerfield Institute of Urban Problems Foster Family Agency Quality Assurance Review (6/15/17). (17-3201) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

45. Alpha Treatment Centers Foster Family Agency Quality Assurance Review (6/15/17). (17-3202) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

46. Lifecircles Unlimited Inc., DBA Lifecircles Group Home - A Department of Children and Family Services Group Home Program Provider - Fiscal Compliance Review (6/16/17). (17-2935) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - AC REPORT

47. Pacific Clinics Fiscal Compliance Assessment (6/16/17). (17-2936)
















48. Hillsides - A Department of Children and Family Services Residentially Based Services Program Provider - Fiscal Compliance Review (6/21/17). (17-3018) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - AC REPORT

49. Hathaway-Sycamores Child and Family Services - A Department of Children and Family Services Residentially Based Services Program Provider - Fiscal Compliance Review (6/23/17). (17-3020) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - AC REPORT

50. Five Acres The Boys’ and Girls’ Aid Society of Los Angeles County - A Department of Children and Family Services Residentially Based Services Program Provider - Fiscal Compliance Review (6/30/17). (17-3152) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - AC REPORT

51. Niño’s Latinos Unidos Foster Family Agency Contract Compliance Review (6/30/17). (17-3147) Kelvin Driscoll, Fourth District, expressed concerns regarding violations. Diana Flaggs, DCFS, reported the Compliance Review is ongoing, an update is expected at the end of the month. Kelvin Driscoll, Fourth District, noted that there were too many violations and requested that violations be monitored and resolved; he stressed that there is a need to take action. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.


52. Boys Town California Group Home Fiscal Assessment And Contract Compliance Review (6/30/17). (17-3148) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.












53. Penny Lane Centers Foster Family Agency Contract Compliance Review (6/30/17). (17-3195) Lisa Pinto, Third District, posed questions regarding the interior maintenance of children’s bedrooms, adequate perishable and nonperishable foods, the participation of children in the clothing selection process, and the issuance of monetary allowances. Diana Flaggs, DCFS, reported that the review of children’s bedrooms was completed June 2016, the CAP was approved July 2016, the last visit was October 2016 and another visit will be conducted very soon, a status update will be provided. Ms. Flaggs also reported that guidance and support for foster parents regarding children’s participation in clothing selections and monitoring of allowance issuance is ongoing. The Committee indicated that expired foods are not acceptable and further action is needed regarding disbursement of allowances. There was also concern expressed surrounding decertification of certified foster parents, and the need for changes regarding scheduled visits to the FFA, GH, as well as visits by the children to their relatives. On motion of Emily Williams, seconded by Kelvin Driscoll, this item was received and filed.


54. Westside Children’s Center Foster Family Agency Fiscal Compliance Assessment (6/30/17). (17-3196) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT

55. Children’s Homes of Southern California Group Home Fiscal Compliance Assessment and Contract Compliance Review (6/30/17). (17-3203) Lisa Pinto, Third District, posed questions regarding Licensure and Contract Requirements, and made reference to the treatment of the children by staff, access to confidentiality, transportation services, and availability of food.









Diana Flaggs, DCFS, explained that the areas of improvement needed indicate that the California Department of Social Services issued and substantiated a Community Care License (CCL) citation in response to a complaint received December 2015; she went on to explain the Departments purview of violations and recommendations for compliance. Ms. Flaggs indicated this violation targets the agency’s runaway policy included in the program statement and plan for operation, this citation is directly related to a child leaving the GH and picked up by law enforcement then returned to the facility 3 hours later prior to making a missing person’s report, the Out of Home Care Management Division is meeting with this facility. Ms. Flaggs also reported that facility vehicles are maintained and operable. Discussion ensured regarding transportation services provided for visitations, staffing ratios, standards for GH operations, contract language, criteria for violations, the efforts made to accomplish visitations and the challenges that could arise; also discussed were a supportive and guiding approach with messaging the children regarding visitation schedules and responsibility; the general consensus agreed on the necessity for detailed agency responses to the reported CAP findings. Ms. Flaggs reported that the transportation complaints were made by one child; monitoring and reviews are ongoing; and the language on the Special Incident Report is being looked at for clarification. Furthermore, compliance to provide specific information on all reports and responses is ongoing. Discussions ensued regarding food selections such as frozen foods and fresh foods. Ms. Flaggs will provide an update regarding the fresh food selections. On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed.


56. West Covina Group Corporation Group Home Quality Assurance Review (6/15/17). (17-3193) On motion of Emily Williams, seconded by Michelle Vega, this item was received and filed. Attachments: SUPPORTING DOCUMENT - DCFS REPORT







III. DISCUSSION

57. DCFS Training - Update by CCMD of the Auditor-Controller. (17-3216)

Robert Smythe, A-C, Audit Division, reported that subsequent to a DCFS Procurement audit report, the findings raised concerns regarding competitive bidding and brought forth a Board Motion directing A-C in conjunction with other departments to explore the Procurement Operations and provide technical assistance and training as needed. Mr. Smythe went on to further report that a follow up report to the Board was conducted regarding the Children’s Trust Fund. Additionally, a written report was submitted to the Board indicating completion of all trainings provided to AC Executive Staff, all Procurement and Fiscal Staff, and DCFS Regional Administrators. Mr. Smythe also reported that custody of the toy operation has been transferred to the Fire Department with fundraisers subject to executive approval which include monetary audits. Also, A-C reserves the right for additional audits as needed, any further assistance is available upon request and follow-up training is ongoing, and information regarding scheduled audits will be provided.

IV. MISCELLANEOUS

58. Matters not on the Posted Agenda (to be Presented and Placed on the Agenda of a Future Meeting). (17-3308) There were no matters presented.

59. Public Comment. (17-3309)

No member of the public addressed the Committee.

60. Adjournment. (17-3310)

There being no further business to discuss, the meeting was adjourned at 12:12 p.m.


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