college petitions process better serving students through innovation and technology
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College Petitions Process Better serving students through innovation and technology. The Petitions Process. The ability to petition, for a record adjustment, has always been a mechanism available to students College Petitions Committee meets weekly - PowerPoint PPT PresentationTRANSCRIPT
College Petitions Process
Better serving students through innovation and technology
The Petitions Process
The ability to petition, for a record adjustment, has always been a mechanism available to students
College Petitions Committee meets weekly
Basis: Extraordinary unforeseen circumstances beyond a student’s control, or college error
Requirements: Formal submission of all relevant documentation for review by committee
Petitions Committee Members from the following areas :
• Disabilities Resource Center• Health Sciences Advising• Counseling Center• Faculty • Academic Advising• Academic Foundations (College Prep Advising)• Student Services Coordinator (Academic Center)• Financial Aid• Office of Finance
Back In the Day…
“It’s raining paper…”
Paper, paper and more paper…
Did I Mention Paper?
Average petitions per week: 35-40 Average paper usage: 2-3 reams per week
Other Challenges • 2 - 2.5 Hour committee meetings
• Delivery of bulky petition packets on day of meeting
• Limited committee member review time
Document Imaging 2005
• Scanners, software and licenses distributed campus-wide
• Back scanning of student records
• On time scanning and access to current student records
We Have the Technology….
• Paper costs reduced, staff efficiency increased
• Petitions are scanned upon submission• Agenda for each meeting transmitted
by email one week prior to each meeting
• Committee members have seven days to prepare
• Meetings run 45 minutes to one hour per week
Bumps in the Road…
• Committee reluctant to go paperless• Keeping the process FERPA-
compliant• Meeting requires use of a “smart”
meeting room• “…it’s not broke, so why fix it”
The Domino Effect
Revisions inspired us to review all aspects of the process• One-year statute of limitations
• Updated forms• Updated appeals process
• Petition results via notifications (Student Portal)• Results released same day• Page limit on submissions
Contact Information
Office of the RegistrarJulia Jucker
Petitions Specialist 3000 NW 83rd StreetBldg. R, Rm-112Gainesville, Florida 32606(352) 395-5445 Office(352) 395-4129 [email protected]