college of arts and sciences student services staff meeting wednesday, august 10, 2011 10:30 am –...
TRANSCRIPT
COLLEGE OF ARTS AND SCIENCESSTUDENT SERVICES STAFF MEETING
Wednesday, August 10, 201110:30 AM – 12:00 PM
Toy Lounge
AGENDA1. Welcome. Nick Siedentop, Curriculum Coordinator
2. General Announcements.
3. Scheduling and Registration Procedures. Heather Duncan, Registration Services SupervisorKarla Townley-Tilson, Classroom Scheduling Manager
UPCOMING MEETINGS
Student Services Meetings 2nd Wednesday of April, August, and December10:30 – 12:00pm in Toy Lounge
NEXT MEETING: Wednesday December 14, 2011Topics will include 2012 May Graduation
Send agenda topic ideas to [email protected]
Directors of Undergraduate Studies Tuesday, September 27, 2011 at 8:30amToy Lounge
New Curriculum Proposal Deadline
The new deadline is OCTOBER 15.
Requests to add or revise an undergraduate curriculum (major, concentration, minor) are made to the Office of Undergraduate Curricula and reviewed by the Administrative Boards.
All materials must be submitted by October 15 to be approved, effective with the following fall semester, and included in the next Undergraduate Bulletin.
Proposals submitted after October 15 will be reviewed, but may not be included in the next Undergraduate Bulletin.
Undergraduate Bulletin 2012-2013End of August: Directors of Undergraduate Studies receive curriculum memo with
an attached course list from the current UGB. Review course inventory and submit any changes in CRAS.
Mid-October: UGB Word files go to departments/units with a return date of mid-November.
UGB Word files will not include course lists this year.
Mid-November: Deadline for Undergraduate Bulletin (UGB) files from departments
Mid-January: Last Curriculum Committee meeting for reviewing courses
Mid-January: Last Administrative Boards meeting for approving curriculum changes for the 2012-2013 UGB
February 1: Submit files to Publications Services
Undergraduate Bulletin 2012-2013
Important Reminders:
• If possible, shorten your introductory section.
•Heading titles cannot be changed:• Introduction • Programs of Study• Majoring in XX: Bachelor of Science• Minoring in XX• Honors in XX• Special Opportunities in XX• Facilities • Graduate School and Career Opportunities • Contact Information
Course Changes
Submit course changes using the Course Request Approval System (CRAS).
Remember to attach a course syllabus!
When approved, changes will appear in ConnectCarolina.
Course lists in the Undergraduate Bulletin are updated based on ConnectCarolina information. (not the other way around)
You can submit course changes at any time, the system does not close. But, submissions entered after October 15 may not be approved in time to be included in the next edition of the Undergraduate Bulletin.
Revision requests: the earliest effective date is Fall 2012.
For questions about the course request approval process, please email Anna Kang at [email protected]
Transfer Re-Evaluation ProcessNew online form to submit transfer re-evaluation requests. • The transfer re-evaluation system gives students the opportunity to have
transfer courses re-evaluated for UNC course credit.
Incoming transfer students received an e-mail with instructions.
1. Students complete the online form 2. Request is sent to the Office of Undergraduate Curricula (OUC) to process3. OUC sends request to department/unit for review4. Department evaluates request and sends decision to OUC5. OUC contacts student and the Office of Admissions
To submit request, go to http://www.admissions.unc.edu/Apply/Transfer_Students/Tr_Eval_CurrentStdnts.html
Grade Roster Report
New Public Query has been created to check grade roster status• NC_SR_GRADE_ROSTER_STATUS• Prompt by academic org and term
Fall 2011 • Only Max Enrollment , Instructors , Reserve Capacities and Notes can be updated at this time. • Please call or email Classroom Scheduling to make all other changes • Department Consent, 2nd Titles, meeting pattern, building/room
• Last CTOPS day is August 19th
• First Year Student Reserve Capacities will be placed on classes on 8/18 and removed on 8/19 after all seats have been released.
• Any remaining open seats will then be available for students.
• Permanent Record of Courses (PRC)• Will run in Mid-October• After this time you will no longer be able to make any changes to classes including
adding Grading Access for instructors.
Please check your classes now to ensure that instructors have grading or approval access!
Spring 2012
• Course Schedule Maintenance Closed on 8/3
• Room Assignments will be completed in Mid-September
• Already seeing issues with • Associated Class Numbers• REC numbers not adding up to LEC totals• Classes in the 600 range labeled as LEC instead of REC• AM/PM issues
Fall 2012
• Fall 2011 will roll to Fall 2012 at the end of October
• What Rolls?Session A Classes Only Active ClassesCrosslisted information Meeting PatternsInstructors Class NotesReserve Capacities
• Course Schedule Maintenance will open for 2129 at the beginning of November
Enrollment by Subject
• New Public Query has been created to check enrollment figures• NC_SR_CLASS_ENROLL_BY_SUBJECT• Prompt by subject and term
Registrar’s Office New Website!
• Check out our new website! http://registrar.unc.edu
• A few items to point out:• Registration area – some “how to register” tools for students and our contact
info• Courses/Classrooms sections for forms, CSM deadlines and event requests• Under Training – look at the Document Repository (from left menu) for some
“how to” documents• Reports area – Need your major/2nd major/minor report?
• Contact the Reporting team at [email protected]
Fall 2011 – Important Dates • August 10th – last day to waitlist
• August 11th – waitlists are purged & distributed by email to departments
• August 12th - UGRD students’ credit limits are updated to 18 max/12 min
• August 23rd – first day of classes!
• August 29th - last day for students/departments to add classes online
• Starting August 30th – students must obtain instructor initials and signature from Academic Advising
• September 6th – last day for students/departments to drop classes online
• Starting September 7th – students must obtain a signature from Academic Advising
• October 17th – last day for undergraduates to drop classes (no W grade)
“Where did SIS 159 go?”Q: “We used to have this screen in SIS that was a registration audit trail. Do we have something similar in ConnectCarolina?”
A: “Yes! Not only do we have something similar, it’s even better! Try the Enrollment Request Search!”
Records and Enrollment > Enroll Students > Enrollment Request Search
1. Use UNCCH in the run control2. Customize3. Enter at least two search fields
Use this to look at transactions by student, by class, by user, etc…
