1

COLLEGE IN THE SCHOOLS

ADMINISTRATIVE HANDBOOK 2014-15 This handbook is also available online on the CIS Web site at http://www.cce.umn.edu/CIS.

NEW INFORMATION • Expect mid-year changes to CIS Web site layout and navigation; University-wide student service

systems upgrade (affecting how teachers work with class rosters and grades); and a new CIS Moodle site containing administrative information for teachers.

• Jpn 1011 and 1012, Beginning Japanese, are now 5 credits each. • PSTL 1006, Mathematical Modeling and Prediction, has changed its name to College Algebra

through Modeling. • PSTL 1163, Physics by Inquiry, now meets the U of M liberal education requirement for a course

with the environmental theme. • Quick Guide to Course Requirements, a companion document to this handbook, summarizes what

you need to know about class size limits, student eligibility requirements, EPP student audience, 9th-10th grade student eligibility. It is also available to download on the CIS Web site.

CIS STAFFJulie Williams, Director Stakeholder relations Program development and evaluation Entry Point Project, social sciences, and math course liaison (612) 626-8179 juliew@umn.edu

Jan M. Erickson, Associate Director Faculty, teacher, and student support New teacher induction World and classical languages and psychology course liaison Academic policies (612) 624-9898 j-eric1@umn.edu

Cynthia Tidball, Communications Director Print and Web communications Data systems development English language arts, communications studies, and sciences course liaison (612) 626-0214 FAX (612) 624-5891 tidba002@umn.edu

Koleen Knudson, Course and Workshop Manager Course management Teacher professional development and student field days (612) 301-1853 FAX (612) 624-5891 kknudson@umn.edu

OTHER KEY STAFF

Jennifer Koontz, Coordinator of Enrollment Services, College of Continuing Education Student records and grades Registration processing Enrollment policies CCE Scholastic Committee (612) 624-6091 koont001@umn.edu cceenroll@umn.edu

Kate Peterson, Assistant Librarian, Library Access and Information Services Contact with any questions about the University libraries, library visits, and student research (612) 626-3746 katep@umn.edu

2

I have found teaching this

class and the professional

development to be

invaluable. This is a place

in the world where education

is truly happening.

CIS teacher

3

TABLE OF CONTENTS NOTE: New Teacher Applications, Research on Dual Enrollment, and CIS Program Evaluation can be found on the CIS Web site at http://www.cce.umn.edu/CIS.

CIS Program Overview ................................................................................................................................................................................... 5 Mission statement ..................................................................................................................................................5 Ensuring quality: NACEP accreditation ...................................................................................................................5 Minnesota law and CIS ...........................................................................................................................................6 Costs and state funding ..........................................................................................................................................6 Courses offered ......................................................................................................................................................7 Entry Point Project broadens CIS audience ............................................................................................................8 Entry Point Project courses ....................................................................................................................................9

Teacher Responsibilities ........................................................................................................................................................................... 11 New teachers ....................................................................................................................................................... 11 All Teachers ......................................................................................................................................................... 13 Course management: A chronological checklist ................................................................................................. 17

School and District Responsibilities ................................................................................................................................................... 19

Policies and Procedures ............................................................................................................................................................................. 23 Academic integrity and student conduct ............................................................................................................ 23 Advising students................................................................................................................................................. 25 Attendance policy ................................................................................................................................................ 26 Class size limits .................................................................................................................................................... 27 Course evaluation: Student Rating of Teaching (SRT) ........................................................................................ 28 Field days for students ........................................................................................................................................ 29 Field day preparation checklist ............................................................................................................................ 30 Grading ................................................................................................................................................................ 31 Originality checker (Turnitin) ............................................................................................................................... 34 Quantity of work per credit policy ...................................................................................................................... 35 Registrations and withdrawals ............................................................................................................................ 35 Registration and withdrawal requests at a glance .............................................................................................. 38 Student eligibility requirements .......................................................................................................................... 39 Student records privacy ....................................................................................................................................... 40 Students with disabilities ..................................................................................................................................... 40 Syllabus ................................................................................................................................................................ 41 Transcripts ........................................................................................................................................................... 43 U Card .................................................................................................................................................................. 44 University Internet Accounts ............................................................................................................................... 46

Student Handbook ......................................................................................................................................................................................... 49

University Privileges and Resources .................................................................................................................................................. 51 U privileges for teachers ...................................................................................................................................... 51 Resource guide .................................................................................................................................................... 52 Map of bus parking during field days .................................................................................................................. 53

Index ...................................................................................................................................................................................................................... 55

4

The workload in my CIS

course better prepared me for

college. The study skills

and time management skills

I gained from CIS have

been helpful as I continue

my education. I would

highly recommend these

courses for future students.

CIS alum

5

CIS PROGRAM OVERVIEW

Mission statement College in the Schools at the University of Minnesota-Twin Cities is a concurrent enrollment program serving high school students, teachers, and schools by increasing access to college learning, supporting excellence in teaching, and strengthening high school-University connections.

CIS delivers University courses in collaboration with area high schools to qualified high school students. Administered by the College of Continuing Education, the program offers regular, lower division University courses at partner high schools; all courses are approved for University degree credit. Students earn both high school and University of Minnesota credit for courses taken through CIS.

University courses offered through CIS are taught by qualified high school teachers who have been selected by U of M faculty. CIS teachers are appointed as U of M teaching specialists and are prepared and continuously supported through professional development provided by University faculty from the sponsoring academic departments.

College in the Schools…

• Gives students firsthand experience with the high academic standards and increased workload typical of college education as well as the personal responsibility required to be successful in college study.

• Provides teachers with ongoing, University-based professional development that is directly related to the content, pedagogy, and assessment of the University of Minnesota courses they teach through CIS.

• Strengthens curricular, instructional, and professional ties between high schools and the U of M.

Ensuring quality: NACEP accreditation While people everywhere seem to understand how the AP and IB programs ensure quality, they are less clear on how concurrent enrollment programs ensure quality. College in the Schools is accredited by NACEP (National Alliance of Concurrent Enrollment Partnerships). To earn accreditation, CIS had to demonstrate that it meets NACEP standards related to instructors, curriculum, student services, student assessment, and program evaluation. (Copies of these standards are available at http://nacep.org/.) Having met these standards, CIS can guarantee that it has the policies and practices in place that ensure that U of M courses administered by CIS are of the same quality as courses taught on the U of M campus. Programs need to apply for reaccreditation every seven years.

6

Minnesota law and CIS 124D.09. The Minnesota Postsecondary Enrollment Options (PSEO) Act allows qualified high school juniors and seniors to enroll in University courses for dual college and high school credit. The law mandates that postsecondary institutions allow selected high school students to enroll in their on-campus courses, as space allows. The law also allows schools and districts to contract with postsecondary institutions to provide postsecondary courses on site at high schools, as is the case with College in the Schools.

The 2011 legislature amended 124D.09 to allow 9th and 10th graders to apply to participate in courses offered through programs such as College in the Schools under very narrow circumstances, namely that the class in which they enroll would not be offered unless additional students are enrolled. This legislation does not change the postsecondary institutions’ ability to determine eligibility requirements. Refer to the Quick Guide to Course Requirements provided with this handbook, or download it from the CIS Web site.

Go here to read the entire law: http://www.revisor.mn.gov/pubs/.

120B.13. Amended in 2012, this statute now requires MDE to report annually to the legislature about not only the Advanced Placement and International Baccalaureate programs, but also on the traditional PSEO program and concurrent enrollment.

124D.091. This statute provides reimbursement to high schools of up to $150 per student registration for costs incurred when offering concurrent enrollment courses.

CURRENTLY THE LAW PROHIBITS public schools from charging students for the cost of CIS courses. The law does not, however, prohibit schools from asking for voluntary donations.

Costs and state funding The CIS fee in 2014-15 is $145/course registration (2014-15 is the sixth year the fee has remained at $145).

Minnesota statute 124D.091 (see above) authorizes the state to reimburse high schools for costs incurred when they offer concurrent enrollment courses to their students. Passed in 2007, this statute requires high schools to partner with concurrent enrollment programs accredited by the National Alliance of Concurrent Enrollment Partnerships (NACEP) in order to be eligible for state reimbursement funds. High schools may also be eligible for reimbursement if they partner with a nonaccredited program that can demonstrate it meets NACEP standards. College in the Schools has been accredited since 2005.

The legislature must allocate funds each biennium to implement 124D.091. Demand has always exceeded the allocation; consequently, the amount high schools have received in the past has been prorated. Neither the University of Minnesota nor institutions within the Minnesota State Colleges and University system receive any reimbursement funds.

TO MAINTAIN ELIGIBILITY FOR STATE FUNDING for concurrent enrollment, high schools must partner with concurrent enrollment programs that are NACEP-accredited, in the process of becoming accredited, or demonstrate that they’ve met standards comparable to NACEP standards. Please contact the Minnesota Department of Education for more information.

7

Courses offered

U of M Course Title U of M Course Designator

U of M Semester Credits

English and Communications Studies

Introduction to Public Speaking COMM 1101 3

Introduction to Literature: Poetry, Drama, Narrative ENGL 1001W 4

Writing Studio (Entry Point Project) WRIT 1201 4

University Writing WRIT 1301 4

Mathematics

CSE Calculus I MATH 1371 4

College Algebra through Modeling (Entry Point Project) PSTL 1006 3

Sciences

Introductory Animal Science ANSC 1101 4

Plant Propagation HORT 1001 4

Essentials of Human Anatomy and Physiology PSTL 1135 4

Introductory College Physics I PHYS 1101W 4

Physics by Inquiry (Entry Point Project) PSTL 1163 4

Social Sciences

Principles of Microeconomics (Applied Economics) APEC 1101 4

Principles of Macroeconomics (Applied Economics) APEC 1102 3

Authority and Rebellion: American History to 1865 HIST 1307 3

Global America: U.S. History Since 1865 HIST 1308 3

American Democracy in a Changing World (Political Science) POL 1001 4

Introduction to Psychology PSY 1001 4

Sociological Perspectives: A Multicultural America (Entry Point Project) PSTL 1211 4

World and Classical Languages

Beginning Modern Chinese CHN 1011 / CHN 1012 6 credits each

Intermediate Modern Chinese CHN 3021 / CHN 3022 5 credits each

Intermediate French FREN 1003 / FREN 1004 5 credits each

Intermediate German GER 1003 / GER 1004 5 credits each

Beginning Classical Greek GRK 1001/GRK 1002 5 credits each

Beginning Hebrew HEBR 1001 / HEBR 1002 5 credits each

Intermediate Hebrew HEBR 3011 / HEBR 3012 5 credits each

Advanced Modern Hebrew HEBR 3090 3

Beginning Japanese JPN 1011 / JPN 1012 5 credits each

Intermediate Latin Prose LAT 3003 4

Intermediate Latin Poetry: Vergil LAT 3004 4

Intermediate Spanish SPAN 1003 / SPAN 1004 5 credits each

8

Entry Point Project broadens CIS audience College in the Schools launched the Entry Point Project (EPP) in fall 2009 as a means of broadening the range of students it serves. The University's Department of Postsecondary Teaching and Learning and Department of Writing Studies are partners in this effort.

Pedagogy accommodates wide range of learning styles and student backgrounds EPP comprises four regular credit-bearing University courses: WRIT 1201-Writing Studio; PSTL 1006 – College Algebra through Modeling; PSTL 1163 - Physics by Inquiry; and PSTL 1211 - Sociological Perspectives: A Multicultural America. All four courses employ Universal Instructional Design, pedagogy that:

• Integrates development of skills (e.g. critical thinking, problem-solving, written and oral communication) with the acquisition of content knowledge;

• Communicates clear expectations and provides constructive feedback; • Promotes interaction among and between teachers and

students; • Uses teaching methods that consider diverse learning

styles, abilities, ways of knowing, previous experience, and background knowledge;

• Articulates a commitment to diversity and integrates multicultural perspectives into all aspects of the learning process.

Intended audience includes promising students who are . . . • In the top 50th – 80th percentile of their high school class • Multilingual/ELL • Members of racial or ethnic minorities • First generation college-bound students

and/or • From families of low to moderate income

Enrollment requirement At least 60% of the class seats must be filled by students meeting the required student qualifications for each course (see descriptions on the next page) AND belong to one or more of the intended audiences (see above). Teachers and schools may exercise discretion in targeting particular groups mentioned above who are currently underserved in their schools, giving priority to students in those groups.

9

Entry Point Project courses NOTE: Significantly more information about each EPP course, as well as the more than 30 other CIS courses, is found on the CIS Web site at http://www.cce.umn.edu/CIS/.

College Algebra through Modeling (PSTL 1006) • Credits: Three University of Minnesota semester credits.

• U of M requirements met with this course: Meets a U of M liberal education requirement in Mathematical Thinking. Counts as a fourth year of high school mathematics for students seeking admission to the University of Minnesota, Twin Cities, starting fall 2015.

• U of M catalog description: Math modeling, including linear, polynomial, rational, exponential, and logarithmic functions, counting and probability. Excel or calculators used to develop equations/graphs from theoretical/real interdisciplinary data. Projects enable students to use models to examine trends, make predictions.

• Additional course information: PSTL 1006 is a capstone algebra course and may be suitable for replacing a high school algebra III course. It does not, however, include trigonometry, which differentiates it from precalculus.

• Student qualifications: Students must have completed high school Algebra I and II courses with grades of at least a C+.

Physics by Inquiry (PSTL 1163) • Credits: Four University of Minnesota semester credits.

• U of M requirements met with this course: Meets U of M liberal education requirements in Physical Science with Lab Core and in the Environment Theme.

• U of M catalog description: Lecture/lab introductory class. Forces, energy, and small particle theory. Performing experiments similar to real scientific investigations. Nature of science knowledge and learning about science.

• Additional course information: The goals of PSTL 1163 are to help students (1) create their own understanding of some fundamental concepts in physics by working in a way similar to scientists, (2) use those physics concepts to understand environmental issues and develop solutions to environmental problems, and (3) develop skills for scientific argumentation, i.e., justifying a claim with evidence. Students will learn science through working in small groups to perform experiments, creating and refining explanatory models for how things work, and discussing their results with peers to develop consensus models. This process of making observations of experiments, developing models, and discussing the results with peers is the essence of what scientists do. Interwoven with the lab experience will be mini-lectures and other in-class activities in which students will see how the physics they are learning can be applied to understanding and solving problems related to environmental issues.

• Lab equipment: Most necessary equipment is relatively inexpensive. Expensive items (such as balances) may already be owned by the school or can be shared with other science classes.

• Student qualifications: Students should be in the 11th or 12th grade and have earned a passing grade in Algebra I.

10

Writing Studio (WRIT 1201) • Credits: Four University of Minnesota semester credits.

• U of M requirements met with this course: WRIT 1201 may be used to meet elective requirements.

• U of M catalog description: Introduction to and practice of writing process. Academic genres. Critical reading, rhetorical analysis for principles of audience, purpose, and argumentative strategies. Formal assignments: summary/analytical writing, source-based writing.

• Student qualifications: Students enrolling in WRIT 1201 should have a GPA of 3.0 or better; have already passed MCA exams in writing and reading; have a teacher or counselor recommendation; and be a junior or senior in high school. (Eligible 9th and 10th graders may apply if they are needed to fill the class, but must have the instructor’s permission to enroll.)

Sociological Perspectives: A Multicultural America (PSTL 1211) • Credits: Four University of Minnesota semester credits.

• U of M requirements met with this course: This course meets a U of M liberal education requirement in the Social Science Core and in the Diversity and Social Justice Theme.

• U of M catalog description: Introduction to sociological thinking through engaged, active learning, including service in community. Interaction of race, class, gender, age with greater societal institutions. Apply foundational understanding of sociology to real world situations.

• Student qualifications: Students should be in the 11th or 12th grade.

Thanks for everything! My

experiences as a CIS

teacher were nothing short of

the best.

CIS teacher

11

TEACHER RESPONSIBILITIES

New teachers Teachers new to CIS should also read and understand the information beginning on p. 13 about the responsibilities of all teachers.

1. Initiate and use your University Internet Account. New CIS teachers are required to activate their University Internet Accounts. This is essential in order to enter grades, access course materials such as Moodle course sites, and use other University services. See p. 46 for instructions.

You are responsible for regularly monitoring your U of M email account. CIS sends all notifications about student enrollment, professional development and field days, as well as other important information, to your U of M email address.

Access your U of M inbox through the web interface at http://mail.umn.edu or go to OneStop (www.onestop.umn.edu) and click on the Email button at the top right.

If you would like to add your University email inbox to an email client you already use (Outlook, Apple Mail, or a mobile phone’s email app), you can follow the steps outlined at http://it.umn.edu/services/all/messaging-calendaring/email/setup-guides/index.htm.

A second option for managing your U of M email is to forward your account to one you access regularly: • From your Google inbox, select the small gear symbol in the upper right of your Google mail window (be

sure to select the gear icon in the Google mail window and not in the browser toolbar). • In the dropdown menu, select Mail Settings. • From the tabs at the top, select Forwarding and POP/IMAP. • Click on Add a Forwarding Address, and follow the prompts. • Save your new settings by clicking on the Save Changes button at the very bottom of the Forwarding

window.

2. Activate Moodle access. Many of the CIS cohorts sponsor course-specific Moodle resource sites for teachers. After initiating your Internet Account (see #1 above), follow these steps to activate your Moodle account and be enrolled in the resource site for your cohort:

a. Go to https://ay14.moodle.umn.edu/ and click on Login in the upper right corner. b. Enter your U of M (X.500) ID and password. That’s it. Your Moodle account is active. c. Send an email to Cynthia Tidball at tidba002@umn.edu to let her know that your account is

active and ask to be added to the list of people with permission to enter the site. Be sure to include the subject you teach in your email. Cynthia will enroll you in the site.

Two ways to find your Moodle resource site:

• Go to https://ay14.moodle.umn.edu/. Click “login” in the upper right corner. Once you are logged in, your resource site will show up on your home page.

• Login to your MyU portal at http://www.myu.umn.edu . You will find links to any Moodle sites you have access to under the “My courses and teaching” tab.

12

IF YOU ARE ASKED FOR AN ENROLLMENT KEY when you try to access the Moodle resource page for your cohort or if the resource site is not listed on your Moodle homepage or in your MyU Portal, be sure that you have completed steps a through c above.

3. Participate in professional development in your discipline the summer before teaching. All new CIS teachers work with the faculty coordinator for the discipline to better understand the content, pedagogy and assessment of the course and to prepare their syllabus. New teachers participate in two kinds of professional development the summer before teaching, one designed especially for new teachers in the cohort and the other for both new and returning teachers.

Professional development attendance is required. See p. 13 for the attendance policy.

4. Participate in new teacher orientation. All teachers new to CIS are required to attend the new teacher orientation (NTO) held each summer. The NTO will familiarize teachers with administrative processes and policies relevant to teaching for the University. Teachers will also receive training on using the University registration, grading, and library systems.

5. Provide the CIS office with information about the sections you will be teaching. CIS staff sends an email to all new and returning teachers with a link to an online survey (Survey Monkey) asking you what and when you plan to teach in the following academic year. Please respond promptly.

You may not know with certainty the starting and ending dates of next year’s courses, but please submit course information with the most accurate dates available at the time. When you do learn the official dates, or if you learn that you will have additional or fewer CIS sections than originally planned, be sure to inform Koleen Knudson (kknudson@umn.edu or 612-301-1853). Start and end dates determine when we contact you with student registration information and when your end-of-term student evaluations and grade rosters become available.

6. Participate in required student privacy rights trainings. The University requires all new faculty and staff to complete three short online training modules about the Family Educational and Right to Privacy Act (FERPA). This act identifies the information that you can share with families about students enrolled in your CIS course for college credit. You will receive a notice from the University (not from CIS) along with a link to the tutorials shortly after you initiate your University email account.

7. Create a U of M syllabus. The University requires certain information be included on all U of M syllabi. Specific departments may have additional requirements. See p. 41 for a syllabus preparation checklist and consult with your U of M faculty coordinator for specifics.

8. Bookmark CIS, U of M One Stop, and the Center for Teaching and Learning Web sites. You will be returning to these Web sites repeatedly throughout the year to access resources, information, systems, and forms.

• CIS: http://www.cce.umn.edu/CIS/ • One Stop: http://onestop.umn.edu/

From One Stop you can access online grading, human resources, your U email, and MyU, where you will find a link to a Moodle resource site for your course, if your cohort has such a site.

13

• Center for Teaching and Learning: http://www1.umn.edu/ohr/teachlearn/index.html The Center for Teaching and Learning offers many online workshops and tutorials including: - Active Learning with PowerPoint - Designing Smart Lectures - Savvy Web Searching - Making Active Learning Work - Writing Your Teaching Philosophy - Cooperative Quizzes

All Teachers 1. Participate in professional development.

CIS requires teachers to participate in all CIS professional development activities associated with the University of Minnesota course(s) they are approved to teach. Teachers must attend workshops whether or not they are teaching during the term or during the year in which the workshop occurs.

This requirement is essential for two reasons: (1.) Participation in the discipline-specific workshops is the primary means by which the University of Minnesota ensures University quality in the courses taught by high school instructors. This regular and frequent contact with University faculty, in addition to classroom observations, ensures that the content, pedagogy, and student assessment in CIS classrooms match the content, pedagogy, and student assessment in the same course taught on the University campus. Neither courses nor disciplines are static and the workshops keep CIS teachers abreast of the important developments they must know in order to deliver University of Minnesota instruction. (2.) The essential role professional development plays in creating rigorous concurrent enrollment programs is acknowledged by the National Alliance of Concurrent Enrollment Partnerships (NACEP)—NACEP has made regular discipline-specific workshops one of the requirements for accreditation through NACEP.

Summers – Teachers must, without exception, participate in summer professional development activities prior to teaching in the following fall or spring terms.

Fall and spring - Some faculty coordinators have determined that attendance is not required of teachers in academic years in which they are not actively teaching. Check with your faculty coordinator to see if this exemption applies to your cohort.

If an emergency prevents you from attending a professional development workshop, contact your faculty coordinator to explain your absence and to learn what, if anything, you can do to access the information and activities you missed.

CIS tracks teacher attendance. If teachers develop a pattern of absences over a two-year period, the faculty coordinator and CIS staff will discuss the matter with the teacher and with the principal of the school. If the attendance pattern does not change in the third year, CIS may determine that it can no longer offer the University of Minnesota course at that high school. Following the event, CIS will send a letter documenting teacher participation which can be used to meet continuing education requirements.

IF A CIS INSTRUCTOR IS INACTIVE FOR TWO OR MORE YEARS, additional professional development may be required by the department before teaching the U course again.

2. Regularly monitor your U of M email The CIS office sends all official communication to teachers via their U of M email accounts, during the school year AND during the summer months. It is essential that you regularly monitor your U of M email account so

14

that you receive important information about course management, professional development, and field days in a timely manner.

NOTE: We recommend that you forward your U of M e-mail to an account you check regularly year round. (see p. 11 for instructions).

3. Advise students. CIS teachers and school guidance counselors play an important role in helping students make informed decisions about taking a U of M course through CIS. High school staff are in the best position to help students understand the significant differences between U of M courses and typical high school courses. (For information about advising resources, see pp. 25 – 26; for information about deadlines for withdrawing or dropping a CIS class, see pp. 36-37; for information about working with students who have IEPs or 504 plans, see p. 40.)

4. Approve students for enrollment, using CIS student eligibility criteria. Course-specific criteria are spelled out in the companion document to this handbook, Quick Guide to Course Requirements, which is also found on the CIS Web site (www.cce.umn.edu/CIS).

• Non-CIS students in U of M - CIS course. College in the Schools requires that at least 75% of the students in a U of M - CIS course be registered for U of M credit. This requirement is critical to ensuring that the course functions at the University level. All students, those taking it for U of M credit as well as those taking it only for high school credit, must be qualified to take the course and approved by the CIS instructor.

NON-CIS STUDENTS WILL NOT HAVE ACCESS to U of M resources such as the libraries or Moodle.

• Class size limits. The total number of students in a U of M course offered through CIS, those students enrolled for U of M credit as well as those enrolled only for high school credit, must not exceed the class size limits stipulated by U of M – Twin Cities academic departments. For details about class size limits, see p. 27.

• Reaching qualified students

o CIS instructors approve students for enrollment in their U of M course, using CIS student eligibility criteria. Instructors have the authority to make exceptions to the CIS student eligibility criteria on a case-by-case basis. Students may be admitted into U of M courses offered through CIS on a space available basis when the CIS instructor believes that the student’s past academic achievement and motivation indicate that s/he will be successful in the University course.

o Entry Point Project courses are intended to serve students who meet one or more of the following criteria:

• In the top 50th – 80th percentile of their high school class • Multilingual/ELL • Members of racial or ethnic minorities • First generation college-bound students

and/or • From families of low to moderate income To ensure that the target audience is well served, teachers are asked to ensure that at least 60% of the students they approve for an EPP course belong to one or more of the groups listed above. (For more information about the Entry Point Project, see p. 8)

15

• Foreign exchange students. Although they are welcome to participate in a CIS course for high school credit, foreign exchange students are not eligible to register for U of M credit through CIS.

• Attempting another CIS course: CIS strongly recommends that students who have earned a grade of D or lower in a previous U of M course not be allowed to register in additional future U of M courses offered through CIS. Students who aren’t approved for enrollment because of their grade in a previous U of M course may appeal the decision using the process outlined on p. 25.

5. Observe U of M - CIS administrative timelines. We appreciate your cooperation in meeting CIS deadlines (e.g., returning HR forms and class section information, facilitating student registrations/withdrawals and grades). This helps us interface with University systems in a more timely way and enables us to serve you better.

6. Facilitate program evaluation. College in the Schools uses student and staff surveys, all required by NACEP for continued accreditation, to gather feedback about the program’s impact and to identify areas in which the program may need improvement.

• The Student Rating of Teaching (SRT) is a University-required course and teacher evaluation form that CIS mails to teachers near the end of each term. Teachers are responsible for ensuring that University protocols are followed when administering the SRT (see p. 28 for more information about the SRTs).

• Two student surveys are sent by the CIS office to CIS alums, one year and then four years after their high school graduation. Former students relate their experiences with recognition of credits earned through CIS and tell us about their academic trajectory after high school. We ask teachers to prepare students to expect surveys from CIS and to explain the importance of responding.

• CIS also surveys high school teachers, counselors, and administrators from our partner schools every two to three years. As with the student surveys, the responses we receive from staff at the high schools provide valuable feedback and help us make CIS the best it can be.

16

It was fantastic. I never

felt truly challenged or

super-invested in a course

until I took the

college courses.

CIS alum

17

Course management: A chronological checklist Enrollment Services and CIS staff will send you emails reminding you to take many of the actions listed below. Remember to save emails you need for future reference!

Before the course starts: Advise students about course expectations; help them to make realistic decisions about participating

(see p. 25). Contact Jan Erickson at CIS and the University Disability Resource Center to discuss appropriate

accommodations for students with IEP’s or 504 plans who are considering a U of M course (see p. 40). Approve students per CIS student eligibility criteria, class-size limits, and other policies. Refer to the

Quick Guide to Course Requirements. Respond to online survey from the CIS office with information about the sections you will teach. When you receive e-mail notification, facilitate early registration for your students if possible (see p. 35).

During the summer update your course syllabus, including information required by UMN, and send it to the CIS office (see p. 41).

Early in the Term: When you receive e-mail notification that your class registration window is open, facilitate student e-

registration requests (see p. 35). Discuss academic integrity and the consequences of plagiarism and scholastic dishonesty with your

students (see p. 23). Remind students that they are U of M students, representing the U of M academic community.

Ensure that students know about the student section of the CIS Web site, and remind them that they are responsible for following U of M policies referenced there. (see p. 49)

Remind students of the timeline and procedure for withdrawing from a course (see p. 37). Remind students to keep their course syllabus and written work to facilitate credit recognition. Check your online class rosters for completeness and accuracy (see p. 36). Submit any late registrations or withdrawals to Enrollment Services (see pp. 36-37). Submit materials for student U Cards (optional). Help students initiate their U of M Internet accounts (required for University library or University

Moodle access; see pp. 46-47). Make arrangements for students to attend on-campus field days (optional for some cohorts) (see pp. 29-

30).

Midterm: Provide failing students with midterm alerts (see p. 33). Check online class rosters AGAIN, to verify that you have a complete and correct class list. Submit any

late registrations or withdrawals to Enrollment Services by the midterm of the course as delays may have financial implications for schools (see p. 35 - 38).

Near and at end of term: Verify accuracy of final online class roster at least two weeks before grades are due (see p. 36-37). Review with students the information about requesting transcripts from the U (see p. 43). Administer course evaluations (Student Rating of Teacher forms; see p. 28). Enter final grades online (see p. 32).

18

The opportunities that I

was given while

participating in CIS

through the U of M went

above and beyond any other

advanced classes I took in

high school. My University

class helped get me in gear

for college and prepared me

for academic excellence.

CIS alum

19

SCHOOL AND DISTRICT RESPONSIBILITIES

1. Pay the U of M CIS fee. CIS charges a fee to cover program costs. In 2014-15, this charge is $145 per student registration. Fee revenue is used to support professional development for CIS teachers, University of Minnesota faculty oversight and support of CIS instruction; CIS staff salaries; and University of Minnesota services such as the transcription of credits and grades; student registration; and University web resources specifically for CIS students (primarily research resources and supports); and disability services. CIS receives no subsidies from the University of Minnesota, the state of Minnesota, or any other funding organization.

NOTE: Students should never receive tuition bills from the University. Please notify Enrollment Services immediately at cceenroll@umn.edu if a student is billed.

Refunds. If a student officially withdraws from a class prior to the high school midterm, AND the online e-cancellation request form was also received by Enrollment Services prior to the high school midterm, the school or district will not be billed for that student’s registration. If the district has already been billed for that student, a credit will be issued.

If a student officially withdraws any time after the high school midterm, OR the online e-cancellation request form is received by Enrollment Services any time after the high school midterm, the University of Minnesota and CIS do not grant a refund.

The U of M bills are mailed directly to the contact person designated by the school on the annual Memorandum of Agreement between the school and CIS. Invoices are sent monthly. Students in any one class may register during more than one of the University’s billing periods, causing the school to receive more than one invoice for a single class. While a school may receive more than one invoice for a U of M – CIS course, the school will be billed only once for each student’s registration.

Late payments. The U of M third party billing policy includes a late fee of $90 per student when payment is not received within 90 days of the billing date. To view the entire policy, visit http://onestop.umn.edu/finances/pay/third_party_billing/index.html .

If delinquent payments are not made according to the agreement between U of M third party billing and the high school, a hold will be placed on the high school’s account. The hold prevents activity until the past due balance is paid in full. The system won’t allow the setup of new billing contracts or students to be added to existing contracts so registered students may be billed directly. Notification of the hold will be sent to the high school and the CIS office.

STATE FINANCIAL SUPPORT IS AVAILABLE to public schools partnering with CIS (see p. 6).

2. Provide required textbooks and course materials. CIS requires high schools to use the textbook(s) used in the same course taught on the University campus; a few courses allow the use of textbooks that are not the same as used on campus, but, in these cases, the textbooks must be approved in advance by the University CIS faculty coordinator for the course. For more information about required textbooks visit the CIS Web site at http://www.cce.umn.edu/CIS/.

20

3. Release teachers to attend CIS professional development activities and required student field days CIS teachers are required to attend all CIS-sponsored professional development activities led by U of M faculty during the teacher’s entire tenure in the program. These may include on-campus workshops, visiting an on-campus section of the same course, webinars, attendance at U of M faculty-specified conference presentations, or other U of M faculty-determined professional development activities. CIS professional development activities are usually one day per course per academic term plus one to four days during the summer. Some faculty offer three to four short webinars in lieu of a one-day on-campus workshop. Occasionally, teachers might be asked to visit the classroom of a colleague at another school who teaches the same U of M course. These professional development activities are essential to maintaining the quality and integrity of the U of M courses; CIS must engage teachers in discipline-specific professional development in order to be eligible for accreditation by the National Alliance of Concurrent Enrollment Partnerships. See www.nacep.org for more information about the standards.

NOTE: CIS encourages schools and districts to pay teachers for participating in CIS summer professional development. Before offering a U of M course through CIS, schools agree to provide substitutes for teachers to participate in CIS professional development activities held during the academic year.

Although most courses available through CIS hold on-campus student field days, student and teacher participation is required for only a few. Attendance at student field days is required for these courses: WRIT 1201: Writing Studio; PSTL 1163: Physics by Inquiry; PSTL 1006: College Algebra through Modeling; PSTL 1211: Sociological Perspectives: A Multicultural America; and ANSC 1101: Introductory Animal Science. The first four courses—all Entry Point courses—require field day participation because the events provide critical opportunities for students to experience being on a college campus. The animal science course requires field day participation so students can complete required labs on the University campus, labs that high schools cannot accommodate. CIS strongly encourages schools to send students and teachers to all field days, but does not require them to do so.

4. Observe U of M class size limits. CIS teachers and schools are required to observe the same class-size limits as are used on the University campus. Students taking the course for high school credit only as well as those taking the class for University credit are to be counted equally for the purposes of measuring class size. The enrollment cap for each course is set by the University academic department to which the course belongs – not by CIS. Class size limits are adopted and enforced by the University to ensure that pedagogy is appropriate for the course subject. For class size limits for each course, refer to the companion document to this handbook, Quick Guide to Course Requirements, or download it from the CIS Web site.

5. Observe CIS student eligibility criteria and processes. Using the criteria developed by the University faculty coordinators and the academic departments to which they belong, CIS instructors approve students for registration in the CIS classes they teach. For specific eligibility criteria, refer to the Quick Guide to Course Requirements provided with this handbook or download it from the CIS Web site.

CIS student qualification requirements are intended to identify those students most likely to successfully meet the challenge of doing college course work. CIS teachers have the authority to make exceptions to these requirements, if they have reason to believe a student can be successful.

21

6. Provide transportation for student field days. School districts or schools provide transportation for CIS students and instructors when they come to the University campus for CIS field days.

7. Plan for a smooth transition when replacing a CIS teacher. Any teacher wishing to teach for the University of Minnesota through CIS must apply to the program.

Teachers are encouraged to apply 12-15 months prior to their intended start date, so that the veteran CIS teacher can mentor and prepare the replacement teacher. Schools have found that transitioning from one CIS teacher to the next is easier if the replacement teacher observes the veteran teacher in the classroom and attends CIS workshops with the veteran teacher.

All replacement teachers should, like all teachers new to CIS, anticipate three to six days of preparatory workshops the summer prior to their first year of teaching for CIS.

NOTE: Typically, teachers are approved to teach only one new U of M course per academic year. Exceptions are rarely granted.

8. Obtain CIS approval when a long-term substitute teacher is required. If a CIS teacher becomes unable to teach the U of M - CIS course and is likely to be absent for 10 consecutive work days or more, the school must notify the CIS director immediately. CIS will assist the school in dealing with the situation and help it take steps to ensure that University of Minnesota credit will still be available to students. The University faculty coordinator will work with the long-term substitute teacher to ensure that the approved syllabus for the University course continues to be followed and that appropriate assessment and pedagogy is employed in the teaching of the course content.

Because the University courses offered through CIS “belong” to the University’s academic departments, it is essential that the course continues to truly be a University course. If, after thorough consultation and careful consideration, the U of M faculty coordinator and CIS director determine that the course does not maintain University quality, CIS may withdraw the University of Minnesota credit from the class. CIS wishes to avoid this step, but must be able to take it in order to maintain the trust of the University academic departments with which it partners.

NOTE: Schools may also use retired CIS teachers as long-term substitutes. Contact the CIS office for assistance in reaching these teachers.

9. Obtain approval for role of student teachers in U of M – CIS courses. Before accepting a student teacher, CIS teachers must obtain approval from the CIS faculty coordinator for the proposed role of the student teacher in CIS classes.

22

CIS was the most wonderful

academic experience I had

in high school! I think the

biggest issue is encouraging

kids to at least try to take the

courses. The term “CIS”

might seem “big” or “scary”

at first, but it isn’t. I had

no idea what

I was capable of.

CIS alum

23

POLICIES AND PROCEDURES

Academic integrity and student conduct CIS upholds the University Board of Regents policy on student conduct: “The University seeks an environment that promotes academic achievement and integrity, that is protective of free inquiry, and that serves the educational mission of the University. The University seeks a community that is free from violence, threats, and intimidation; that is respectful of the rights, opportunities, and welfare of students, faculty, staff, and guests of the University; and that does not threaten the physical or mental health or safety of members of the University community.”

The Student Conduct Code “applies to all students and student organizations at the University of Minnesota, whether or not the University is in session.”

See the full policy at http://regents.umn.edu/sites/default/files/policies/Student_Conduct_Code.pdf.

Scholastic dishonesty defined Scholastic dishonesty is a disciplinary offense listed in the University’s Student Conduct Code. “Scholastic dishonesty means plagiarizing; cheating on assignments or examinations; engaging in unauthorized collaboration on academic work; taking, acquiring, or using test materials without faculty permission; submitting false or incomplete records of academic achievement; acting alone or in cooperation with another to falsify records or to obtain dishonestly grades, honors, awards, or professional endorsement; altering, forging, or misusing a University academic record; or fabricating or falsifying data, research procedures, or data analysis.” (http://regents.umn.edu/sites/default/files/policies/Student_Conduct_Code.pdf )

The College of Liberal Arts Classroom, Grading and Examination Procedures provide additional description to the above: “It could also be said that scholastic dishonesty is any act that violates the rights of another student with respect to academic work or that involves misrepresentation of a student's own work. Also included would be cheating on assignments or examinations, inventing or falsifying research or other findings with the intent to deceive, submitting the same or substantially similar papers (or creative work) for more than one course without consent of all instructors concerned, depriving another of necessary course materials, and sabotaging another's work.” (http://advisingtools.class.umn.edu/cgep/studentconduct.html).

Instructors should take steps to prevent scholastic dishonesty, including maintaining security of examination materials.

RESOURCES: 1) U of M Center for Writing website at http://writing.umn.edu/sws/quickhelp/sources.html and 2) Turnitin at turnitin.com

Student conduct and misconduct defined “All students at the University have the right to a calm, productive and stimulating learning environment. In turn, instructors have a responsibility to nurture and maintain such an environment. Lively, even heated, discussion is not disruptive behavior. However, student behavior that is an obstacle to teaching and learning must be addressed.

“The disruptive student should be confronted in a timely manner to reinforce learning environment expectations. The instructor and student should also discuss what could be done to improve the situation. If the disruption warrants, due to the seriousness or persistence, the instructor should consult with appropriate administrative personnel.” (http://www.oscai.umn.edu/conduct/faculty/conduct.html) In the case of CIS, such “administrative personnel” refers to the appropriate faculty coordinator and CIS associate director.

24

Understanding an incident CIS recommends keeping thorough records of an incident and subsequent actions.

1. Connect with CIS. Because U of M practice may differ from high school practice, teachers should begin by consulting CIS associate director Jan Erickson (j-eric1@umn.edu or 612-624-9898) for assistance in assessing the situation and navigating U of M processes.

2. Meet with the student. Listen to the student’s account, in detail, of what happened. Tell him or her what you think or suspect, even if the student disagrees. For example, tell the student if you think they’ve engaged in scholastic dishonesty and inform them of the investigative steps you’re taking.

3. Review U of M resources. They can help you decide if the case is one of scholastic dishonesty or one of student misconduct. The severity of the offense, frequency of student actions, and student understanding and intent all play a role in determining consequences.

• The Student Conflict and Resolution Center (http://www.sos.umn.edu/index.html) offers formal and informal conflict resolution services, an ombudsperson, and student advocates.

• The Office for Student Conduct and Academic Integrity (OSCAI) upholds the University of Minnesota Board of Regents Student Conduct Code and administers student discipline procedures, employing educational and developmental strategies in a fair and expedient manner. Scholastic dishonesty: http://www.oscai.umn.edu/conduct/faculty/dishonesty.html Student conduct: http://www.oscai.umn.edu/conduct/faculty/index.html

Determine sanctions • Scholastic dishonesty: As governed by U of M policy, instructors have some discretion over the

consequences of scholastic dishonesty. They may assign sanctions appropriate to the situation, e.g., an F on an assignment or an F for the course; this informally resolves the incident. Most issues are resolved informally between the CIS instructor and student, but some will move on to a formal process.

See http://www.oscai.umn.edu/integrity/faculty/Sanctioning%20Guidelines.pdf as you determine an appropriate sanction given the nature of the offense.

If you conclude that the student did indeed engage in scholastic dishonesty, assign an appropriate sanction (your syllabus may dictate what you do in this case) and inform the student.

• Student misconduct: Investigation and decisions are made in consultation with the U of M OSCAI office, and any applicable U of M department or college procedures must be followed.

If college-level action is to be taken, the student should be provided notice of the offense and an opportunity to respond. After hearing the student’s response, a decision can then be made to issue discipline or pursue further action. The student should be informed of any discipline and any right to appeal. In addition to collegiate-level action that may be taken, the student’s behavior and conduct may also be subject to disciplinary action under the University Student Conduct Code.

Report the incident • You’ll need your U of M course and section numbers, syllabus, and a description of the incident and

subsequent actions. • The student’s college of enrollment is the College of Continuing Education. • Submit your report at https://publicdocs.maxient.com/reportingform.php?UnivofMN&layout_id=2 • Copy your CIS faculty coordinator and Jan Erickson (j-eric1@umn.edu).

Inform the student that you are submitting a report to OSCAI. A reported student incident remains on record at the U of M. A student cannot withdraw to avoid failing a course due to a scholastic dishonesty incident.

25

Advising students CIS instructors and school guidance counselors provide invaluable advising to students, helping them to understand that the University course will require more time and personal responsibility than the typical high school class. Students should pay careful attention to their overall course load, keeping in mind that an undergraduate fulltime course load at the University is 13 credits and that a student should expect to spend about 9 hours per week, including class time, on a 3-credit course (see the University’s Quantity of Work per Credit Policy on p. 35).

Determine student eligibility. For CIS policies related to student eligibility, see p. 39 and refer to the Quick Guide to Course Requirements provided with this handbook or download it from the CIS Web site.

Help students make informed decisions. Not every term is the right term to enroll in a college course, even if the student is enthusiastic. As students consider enrolling in a U of M - CIS course, encourage them to think about the following questions:

• Will the U of M - CIS course workload fit with my other classes? • What other commitments do I have during this term—work, sports, music, drama, debate, time with

friends, etc.? Can I meet the attendance requirements of the U of M - CIS course? • What is the impact of enrolling in more than one advanced course when considering my other

commitments?

If denied admission to CIS course: student appeals process Juniors and seniors who are not approved for enrollment in a U of M - CIS course can appeal the decision to the CIS office, if space is available in the class. It is strongly recommended that students formally appeal by the end of the term prior to the U of M - CIS course s/he wishes to take. To appeal, a student must submit to the CIS office:

• A request, written by the student, that asks for a review of the decision denying approval. This request should outline why the student feels qualified to participate in the course.

• Letter(s) of recommendation from a teacher, counselor, or school administrator explaining why s/he believes the student can participate appropriately in a college class. The letter must also clearly state that this student’s registration would not cause the course size to exceed University of Minnesota class-size limits.

• An academic transcript and, if requested, a writing sample. The appeal will be considered by the CIS faculty coordinator and CIS staff in close consultation with the CIS instructor. No further appeal to the CIS program is allowed—with one exception: juniors denied upon appeal may ask to be considered in their senior year.

26

When students are doing poorly in the U of M-CIS class Grades earned in U of M - CIS courses are entered onto an official University transcript and become part of the student’s permanent academic record. CIS teachers should let students know if they are in jeopardy of failing a U of M - CIS course. Discuss appropriate options, such as taking an incomplete or withdrawing from the University course. (For pertinent University policies and procedures, see sections on student advising on p. 25, registration and withdrawal requests on pp. 35-38, and grading on pp. 31-33.)

IMPORTANT: Students must withdraw/cancel before taking a final exam or completing a final paper or project for the course. Withdrawal from completed and graded courses is not permitted.

Advising resources • Contact CIS Associate Director Jan M. Erickson or your faculty coordinator. • Visit the University’s Counseling and Consulting Services at

http://www.uccs.umn.edu/counseling/self_service/study.htm for excellent college study skills resources to share with your students.

Attendance policy Students enrolled through College in the Schools are guided by U of M attendance policies. When concerns arise, most issues are resolved through direct discussion with the instructor. To consult CIS regarding U of M policy implementation, reporting an incident, or seeking an appeal, students may contact Jan M. Erickson, CIS associate director, at 612-624-9898 or j-eric1@umn.edu.

Policy statement http://www.policy.umn.edu/Policies/Education/Education/MAKEUPWORK.html

1. Students will not be penalized for absence during the semester due to unavoidable or legitimate circumstances. Such circumstances include illness of the student or his or her dependent, participation in intercollegiate athletic events (see the Administrative Policy: Intercollegiate Athletic Events during Study Day and Finals Weeks: Twin Cities, at http://www.policy.umn.edu/Policies/Education/Education/ATHLETICSTUDY.html which prohibits intercollegiate athletic competition during study day and finals week except under certain circumstances), subpoenas, jury duty, military service, bereavement, and religious observances. Such circumstances also include activities sponsored by the University if identified by the senior academic officer for the campus or his or her designee as the basis for excused absences. The instructor has the right to request verification for absences. Such circumstances do not include voting in local, state, or national elections.

2. It is the responsibility of students to plan their schedules to avoid excessive conflict with course requirements.

3. A student must notify instructors of circumstances identified in (1) as soon as possible and provide documentation requested by the instructor. In the event that the University declares a pandemic emergency (e.g., flu), the Senior Vice President for Academic Affairs and Provost or designee may waive the requirement that students are required to have documentation from a physician for illness.

4. If a student is absent due to circumstances identified in (1) and has complied with the notification requirement, the instructor may not penalize the student and must provide reasonable and timely accommodation or opportunity to make up exams or other course requirements that have an impact on the course grade.

27

5. The instructor has primary responsibility to decide if an absence is due to unavoidable or legitimate circumstances. If a student believes he or she has been wrongly denied the opportunity to make up work due to disagreement with the instructor about the legitimacy or unavoidability of an absence, the student should pursue his or her complaint using the usual process for appeals of student grievances. (When concerns arise, most issues are resolved through direct discussion with the instructor. To consult CIS regarding U of M policy implementation, reporting an incidence, or seeking an appeal, students may contact Jan M. Erickson, CIS associate director, at 612-624-9898 or j-eric1@umn.edu.) In accordance with the policy, final authority rests with the Senior Vice President for Academic Affairs and Provost.

6. Instructors are expected to accommodate students who wish to participate in party caucuses, pursuant to Board of Regents resolution (see http://www1.umn.edu/regents/minutes/2005/december/board.pdf, p. 147).

7. This policy applies to all course requirements, including any final examination.

8. Colleges and academic units may establish specific criteria for notice and completion of work to implement this policy.

Class size limits University academic departments specify class size for each course to ensure that the pedagogy and interactivity appropriate for the subject at hand can be employed. CIS gains permission from a university department to offer its course(s) by guaranteeing that the course’s essential characteristics – class size being one such characteristic – will be preserved when taught in the high school. Observing the university’s class size limits is also required to meet NACEP’s curriculum standards, which require that a concurrent enrollment course be the same as the course offered on the college campus and that it reflect the pedagogical orientation of the course on the college campus.

If a U of M – CIS course is over-enrolled after the first two weeks of the high school term, the school should contact CIS Director Julie Williams to discuss providing the teacher with additional support that term—for example, release days for the teacher to manage the additional work.

Schools with a pattern of over-enrollment over a period of two years will be asked to meet with the CIS director and a faculty member from the University department that owns the course to consider whether the course can be offered again for U of M credit.

For specific class size limits for each course, refer to the Quick Guide to Course Requirements provided with this handbook or download it from the CIS Web site.

CIS REQUIRES THAT AT LEAST 75% of the students in a U of M course offered by CIS be registered for U of M credit. Class size limits apply to the whole class—students who are enrolled for U of M credit as well as those who are not. Please contact the CIS office with concerns about meeting the U of M class size limits.

28

Course evaluation: Student Rating of Teaching (SRT) The University requires that its students evaluate the course and instruction each time a course is taught. Three weeks before the end of your term, the CIS office will mail you a packet containing SRT evaluations, instructions for completion, and a return envelope. Please remind your students to use pencil only and help them to identify your course correctly by informing them of the course’s U of M complete course name and designator as well as the section number (i.e., English Literature 1001W, section 700). After tabulation by the University’s Office of Measurement Services a copy of the report will be sent to you. CIS staff and your faculty coordinator also review the report and your faculty coordinator will contact you with any concerns. A copy of the report is kept on file in the CIS office.

BE SURE TO LEAVE THE ROOM: SRT’s must be administered during a regular class period before exam week and must be handed out, completed, and collected without the instructor present (usually a student from the class is asked to handle this process). Students should be informed that data from SRT’s is provided to the CIS teacher only after final grades are submitted.

I am always proud of the

work we do in CIS because

we afford students the

pursuit of their own

individual passions and

then beg them to share the

resulting treasure

with the group.

CIS teacher

29

Field days for students College in the Schools invites students in most cohorts to on-campus field days, generally once each semester. Field days are designed to complement the U of M curriculum while giving students the opportunity to meet students from other schools, interact with on-campus students and faculty, and explore the resources of the U of M Twin Cities Campus.

Attendance policy Attendance at CIS student field days is required in all four Entry Point Project courses (PSTL 1006, PSTL 1163, PSTL 1211, and WRIT 1201) and in ANSC 1101. This requirement is in place for EPP courses so that students have the opportunity to experience a college campus; animal science field days are required because students perform required labs that cannot be accommodated at the high schools.

In other cases, attendance is strongly encouraged but is not required by CIS. If a teacher and school choose to participate in field days, student attendance requirements are determined by the teacher.

Student conduct While on campus, as in the classroom, CIS students are subject to all policies covered by the University’s Student Conduct Code. The use of drugs and alcohol, the possession of weapons, and disorderly or disruptive conduct are strictly prohibited on the smoke- and tobacco-free University campus. CIS students who violate the Student Conduct Code may be subject to penalty, including academic suspension, fines, and the loss of U of M academic credit. View the full conduct code at http://regents.umn.edu/sites/default/files/policies/Student_Conduct_Code.pdf

Preparation CIS teachers will receive all pertinent information regarding field days via University email.

It is vital to the success of field days that students come prepared for the curricular and logistical components of the day. (Often this includes completing reading and/or exercises prior to the field day.) Please set aside time to properly prepare your students.

Avoiding date conflicts with other U of M and AP courses offered at your school Some schools offer multiple U of M courses through CIS and many of the same students may be enrolled in all or most of the courses. This situation can make handling absences due to students attending other CIS field days difficult. Here are suggestions about how to minimize these kinds of problems:

• Some CIS teachers regularly schedule reading days in their U of M CIS courses—days on which no lesson is taught and students use the time to work on U of M course assignments. The reading day can occur on different days from week to week, as needed. This schedule reflects the fact that in college, most courses do not meet five days a week. The inclusion of reading days in your regular U of M - CIS course schedule allows students to miss class—for a field day in another U of M CIS course, for example—without missing instruction.

• All CIS teachers at a particular high school may meet at a strategic time of the school year to plan. At such a meeting, teachers can share important dates, such as exam dates, paper dates, field day dates. With this information, each teacher can adjust his or her class schedule to minimize the disruption caused by students attending other CIS student field days.

30

Field day preparation checklist Work with your faculty coordinator and other teachers in your cohort to choose field day dates that will

allow your students to participate. Be aware of Advanced Placement test dates, other testing dates, and “blackout” dates for your school or district, and bring these dates to the CIS summer professional development workshop at which field day dates are determined.

Add the field day dates to your syllabus, along with information about whether the field day will be required for your CIS students and, if required, the consequences for students who don’t attend.

Inform your school administrators and other CIS teachers about the date(s) your cohort chooses. Remind your students.

Work with your school administrators to arrange busing or other transportation. Some CIS instructors have asked for voluntary contributions from their students to help pay for transportation; other CIS instructors have worked with teachers in adjoining school districts to share buses; some schools ask students to transport themselves.

Your faculty coordinator will provide you with information about where buses can drop students off and pick them up. (For a map showing where buses can park during the field day, see p. 53)

Arrange for any permissions that are required by your school from parents or legal guardians.

IMPORTANT: When you receive a reminder email about an upcoming field day, you will be asked to RSVP with the number of students you plan to bring. PLEASE RESPOND TO THE RSVP. We need to know how many students are coming so we can be confident we will not exceed the field day room’s maximum occupancy number. CIS cannot violate these safety regulations.

Make sure that your students are prepared and have completed any readings or projects that were provided by the CIS office or your faculty coordinator.

Review the student conduct code with your class (see p. 23).

Choose a time and place to meet your students after lunch and share this information with your bus driver. Students are normally given free time to explore the campus and have lunch on their own at the end of the field day. CIS provides maps and restaurant lists.

Debrief with your students after the field day. Work with your faculty coordinator and cohort to improve future field days.

31

Grading

U of M grade definitions University grade definitions establish the qualities of expected performance. CIS instructors define grade standards for their courses in conformity with their U of M departmental policies. Grade definitions assume that instructors, knowing their course or courses’ basic requirements, can determine when students meet or exceed them.

Grades describe levels of achievement. University policy prescribes the following grades and symbols that will be reported on the student's transcript:

A Achievement outstanding relative to the level necessary to meet course requirements (no grade of A+ should be submitted; A, 4 grade points; A-, 3.67 grade points).

B Achievement significantly above the level necessary to meet course requirements (B+, 3.33 grade points; B, 3 grade points; B-, 2.67 grade points).

C Achievement meeting the course requirements in every respect (C+, 2.33 grade points; C, 2 grade points; C-, 1.67 grade points).

D Achievement worthy of credit even though it fails to meet the course requirements (D+, 1.33 grade points; D, 1 grade point; no grade of D- should be submitted).

F Coursework was either completed but at a level of achievement that is not worthy of credit or was not completed (and there was no agreement between the instructor and the student that the student would be awarded an Incomplete). (0 grade points).

NOTES: Pluses and minuses are used: A, A-, B+, B, B-, C+, C, C-, D+, D, and F. A+ and D- are not allowed by the University. S/N (Satisfactory/Non-satisfactory) is not a grading option for courses offered through CIS.

Incompletes An incomplete, or “I” may be awarded to indicate that the work of the course has not been completed. The “I” will be assigned at the discretion of the instructor when, due to extraordinary circumstances (as determined by the instructor), the student who has successfully completed a substantial portion of the course's work with a passing grade was prevented from completing the work of the course on time.

The assignment of an “I” requires a written agreement between the instructor and student specifying the time and manner in which the student will complete the course requirements. In no event may any such written agreement allow a period of longer than one year to complete the course requirements. The “Agreement for the Completion of Incomplete Work” form can be downloaded at http://www.class.umn.edu/crimson/dependancies/multimedia/completion_of_incomplete_work1.pdf.

Work to make up an “I” must be submitted within one year of the last day of final examinations of the term in which the “I” was given. If not submitted by that time, the “I” will automatically change to an “F” for the course. If an “I” changes automatically to an “F”, the instructor has the discretion to reinstate the “I” for one additional year only.

Upon successful completion of the course work, the “I” is changed to a permanent grade. (For instructions on using the supplemental grades system, see p. 33.)

32

Withdrawals A “W” indicates that a student has officially withdrawn from a course after the second week of classes. If a student officially withdraws during the first two weeks of classes, there will be no record of that course registration entered on the student’s U of M transcript. (For instructions and deadlines, see pp. 35-38.)

Submitting University grades The University of Minnesota requires all grades to be submitted online. Online grade rosters are available for final grade entry approximately one week prior to your scheduled class end date.

GRADES ARE DUE within three business days of your last class session.

Before you enter grades ALL registration changes (late registrations or withdrawals) must be made before final grades may be submitted online. Do not enter “I” or “F” for students who have withdrawn from class. Before using the grading systems, view the online “Tutorials” at http://onestop.umn.edu/faculty/grades/final/index.html.

The U of M will upgrade its student service systems in February 2015; this will cause significant changes to how CIS instructors perform tasks associated with teaching their U of M - CIS classes, including class list management and final grade entry. Watch for details this fall!

To access your grade roster 1. Go to http://onestop.umn.edu, click on the Faculty tab, located on the right near the top, and then locate

the Quick Links. Click on the second link: Enter final grades.

2. From the Grade Reporting page, select Enter Final Grades.

3. Log in using your secure Internet ID and password.

4. Search by term and class to access Grade Roster.

5. Enter a grade for each student and select Submit to Registrar (not Save) when you are finished entering ALL grades for that class. Grades have been successfully submitted when the message “Grades have been submitted to the registrar” appears at the top of the Grade Roster page. Grades will be available to students online in 24 hours. NOTE: If you submit a grade of “F” you must provide Last Date of Attendance information.

6. You will not receive confirmation of grade entry. Verify that grades are posted to student records by viewing your online Class List the next business day. Grades should be visible at this time.

NOTE: Use the SAVE button ONLY if you need to save your work and finish at a later time. SAVED GRADES ARE NOT SUBMITTED to the registrar and will not appear on student transcripts.

33

Entering late grades, correcting a mistake, or making a grade change after final grades have been submitted

To enter late grades or make changes use the online Supplemental Grades system.

1. To enter a change, go to http://onestop.umn.edu, click on the Faculty tab and locate the Quick Links. Click on the second link, Enter final grades.

2. From the Grade Reporting page, select Supplemental Grade Reporting at the left.

3. Log in using your secure Internet ID and password.

4. Search by term/class or by individual student (ID#).

5. Enter grade change and click Submit when finished. Although not required, you may add a reason or comment to your grade before you submit. NOTE: If you submit a grade of “F” you must provide Last Date of Attendance information.

6. Verify that grade changes are posted to student records by viewing your online Class List the next business day. For audit purposes, both you and the Enrollment Services office will receive an automatic email notification when a grade change is entered via the Supplemental Grade Reporting page.

QUESTIONS? If you have any questions or problems using the online grading system, call the Web Grading Support Line at (612) 625-2803.

Midterm alerts IMPORTANT: Midterm alerts are required.

The University of Minnesota policy on midterm alerts states that “Instructors are required to provide midterm alerts for all 1-XXX courses to students who, on the basis of performance to date in the course, appear to be in danger of receiving a grade of D, F, or N. Such notification will be provided no later than the seventh week of class, and earlier if possible, to allow students to improve their classroom performance or to withdraw by the eighth week. Midterm alerts will not be recorded on transcripts. … The provision of midterm alerts is a courtesy to the student. Failure to receive a midterm alert does not create the right for a student to contest a grade in a course.”

CIS instructors are asked to notify students using their high school’s alert system, through e-mail, or in-person. If the high school’s schedule follows the campus schedule, teachers may use the University’s midterm alert system.

For more information please see https://onestop2.umn.edu/gradealerts/introHelp.html.

Grade of “D” policy CIS strongly recommends that students who have earned a grade of D or lower in a previous U of M course not be allowed to register in additional future U of M courses offered through CIS. Students who aren’t approved for enrollment because of their grade in a previous U of M course may appeal the decision using the process outlined on p. 25.

34

Repeating courses at the U of M to improve grade As is the case with all U of M students, CIS students have an opportunity to retake a course to earn a higher grade.

The university’s uniform grading and transcript policy states that an undergraduate student may repeat a course only once to improve a grade. Students who receive a grade of C or higher may repeat a course only if space permits.

When a student repeats a course before receiving his/her degree, (a) both grades for the course will appear on the official transcript, (b) the course credits may not be counted more than once toward degree and program requirements, and (c) only the last enrollment for the course will count in the student's grade point average.

This policy does not apply to courses (1) using the same number but where students study different content each term of enrollment and (2) to courses designated as "repetition allowed."

To view the full policy visit section F (Other Provisions), # 6 (Repeating courses) of the Grading and Transcripts policy located online at: http://policy.umn.edu/groups/senate/documents/policy/gradingtranscripts_pol.cfm.

U of M versus high school grades CIS instructors may choose to assign different grades for the high school course and the U of M course. For the high school grade, teachers should be guided by their school policies regarding grading. For the U of M grade, consult the University grading policies (see p. 31) and policies of the department offering the course.

Originality checker (Turnitin) Turnitin is an originality checker available to CIS instructors who have a University-hosted Moodle 2 site. The Turnitin assignment tool allows students to submit papers themselves and instructors to submit papers without student involvement.

Student work submitted to the Turnitin Assignment tool can be checked against various databases that recognize stored student papers; internet sites; and journals, periodicals and publications.

After student work is checked, Turnitin produces a report that shows matching sequences of words in the submitted assignment, any matching sources, and the percentage of matching words.

1. CIS teachers that would like to use Turnitin must first request a Moodle 2.4 or 2.6 academic site. Instructions for doing this are located on the University Web site at:

http://it.umn.edu/services/all/academic-technology-tools/course-management/request-site/index.htm

2. If you intend to open your site to students, we recommend reviewing the resources located at:

http://it.umn.edu/services/all/academic-technology-tools/course-management/index.htm

3. Once you have created the kind of Moodle site you need, you can create a Turnitin activity. Instructions are located here:

http://it.umn.edu/services/all/academic-technology-tools/course-management/instructor-guides/turnitin/index.htm

35

Quantity of work per credit policy The University Senate prescribes the quantity of work needed to earn a credit as three hours per credit per week or 42 - 45 hours per semester. (U of M – CIS courses are worth varying amounts of credit.) The manner in which the course is taught determines how much of the work will be in the classroom, laboratory, library, or independent study and research. A student should expect to spend about 9 hours per week, including class time, on a 3-credit course taught over a semester. See the Expected Student Academic Work per Credit policy at http://policy.umn.edu/Policies/Education/Education/STUDENTWORK.html.

Registrations and withdrawals The U of M will upgrade its student service systems in February 2015; this will cause significant changes to how CIS instructors perform tasks associated with teaching their U of M - CIS classes, including class list management and final grade entry. Watch for details this fall!

DO NOT IGNORE e-mails from CIS (cis@umn.edu), Koleen Knudson (kknudson@umn.edu), Jennifer Koontz (koont001@umn.edu), or Enrollment Services (cceenroll@umn.edu). These e-mails contain critical and time-sensitive information.

When students register for a U of M course offered through CIS they are actually submitting a registration request to Enrollment Services in the College of Continuing Education.

Five steps that the teacher needs to take to facilitate registration

1. Arrange for your students to submit e-registration request forms during the window of time provided for your class. You will receive an e-mail from Enrollment Services (cceenroll@umn.edu) when it is time for your students to submit their e-registration requests. DO NOT IGNORE this e-mail. Please observe the deadline you are given.

The e-mail will include YOUR link to an e-registration request form. DO NOT SHARE THE LINK with other teachers as they will be receiving their own link when it is time for their students to submit e-registration requests.

If your students require access to University online resources (such as the library or Moodle sites), but you have not received your e-registration link by two weeks prior to the date your students require online access, contact Enrollment Services at (612) 624-6091 or cceenroll@umn.edu.

2. Look up the course and section numbers that students need. The e-mail from Enrollment Services will contain instructions for doing this.

3. Add your course and section information to the student instruction sheet. The e-mail from Enrollment Services will include this instruction sheet as an attachment.

4. Direct students to the e-registration request form. The link to this online form will be provided for you in the e-mail from Enrollment Services.

36

5. Verify your class roster. Two to four weeks (may be earlier for classes requiring early access) after your students submit their e-registration request forms, you will receive an e-mail from Enrollment Services (cceenroll@umn.edu) telling you to verify the accuracy of your official class roster using the My Classes report. DO NOT IGNORE this e-mail; you are responsible for the accuracy of your official University of Minnesota class roster(s).

Rosters should be complete and accurate by midterm. You can review your roster online any time after you receive the instructional e-mail from Enrollment Services. You may wish to bookmark your class lists for quicker access later.

WHAT TO DO:

• Verify that all students in your class earning U of M credit are registered and, conversely, that all students on the class roster are really in your class.

• If you discover any name, address or spelling errors, please email the correction to CCE Enrollment Services at cceenroll@umn.edu as soon as possible. Identify the student you are referring to by name, UM ID# (which is included on your class roster), school name, and course.

WHAT TO DO BEFORE YOUR CLASS MIDTERM:

• Late registration requests: If you discover that a student who has been in your class for U of M credit from the beginning is not on your official U of M class roster, the student should submit an e-registration request form immediately using the link provided in your e-mail from Enrollment Services.

• Cancelling a registration/withdrawing from a course: To withdraw any student who has dropped, submit an e-cancellation form. (see link below)

WHAT TO DO AFTER YOUR CLASS MIDTERM:

• Late registration requests: If an administrative error causes a student to register late, please notify Enrollment Services about the situation before having the student submit an e-registration request. To be fair to all students, make sure the student has not delayed registration intentionally. Students cannot choose U of M credit after seeing how they are doing in a course.

Unusual circumstances: Unusual circumstances, such as a student transferring into the class after midterm, need to be documented in a petition request for late registration. Petitions are signed by the instructor and are reviewed on a case-by-case basis by the College of Continuing Education (CCE) Scholastic Committee (see link below).

• Late cancellations/withdrawals: As soon as a student drops a class for U of M credit, the instructor, the student or a school counselor must submit an e-cancellation form (see link below). DON’T DELAY!

Unusual circumstances: If the term has ended (or, in some cases, term end is very near), a petition for late withdrawal is required. After-term withdrawal petitions which are received by Enrollment Services after term’s end are reviewed on a case-by-case basis by the CCE Scholastic Committee and approval is not guaranteed. Withdrawal from a completed, graded course is never approved.

IMPORTANT REMINDER! Changes to class rosters at the end of the term may delay the final grading process for the entire class section, affect the University transcript of late-registered students and the fees that your high school pays to the University, and/or result in students’ inability to send complete transcripts with their college applications.

37

Cancelling a registration or withdrawing from a course DON’T DELAY! As soon as a student drops a class for U of M credit, submit an e-Cancellation Form (see link below).

The University of Minnesota follows a strict timeline with regard to course withdrawal. Deadlines for U of M - CIS courses are relative to the high school term. Teachers and students alike should be aware of deadlines as they can impact a student’s permanent transcript and the fees that the high school is charged. See the chart on p. 38 for a summary of cancel/withdraw deadlines and the impact.

Student withdrawing within the first two weeks of class • How: Use the online e-cancellation form at

http://www1.cce.umn.edu/extranetScripts/CIS_Cancel_Registration.asp. • Effect on student’s U of M transcript: The course will not appear on the student’s transcript.

Student withdrawing between the third week of class and the end of the high school term • How: Use the online e-cancellation form at

http://www1.cce.umn.edu/extranetScripts/CIS_Cancel_Registration.asp. • Deadline: E-cancellation forms must be received by Enrollment Services by the last day of the high

school class. • Effect on student’s U of M transcript: A “W” (withdrawal) will appear on the student’s transcript.

Student withdrawing after the high school term is over or in unusual circumstances • How: Use the College of Continuing Education (CCE) petition form at

http://www.cce.umn.edu/documents/DCP/CCE-Petition-Form.pdf. All petitions are reviewed on a case-by-case basis by the CCE Scholastic Committee. Teachers must sign the petition and indicate whether the student finished the course and if they were doing passing work at the time they last attended class.

• Effect on student’s U of M transcript: Petitions may result in a “W” (withdrawal) on the student’s transcript.

Refunds for withdrawals/cancellation requests If a student officially withdraws from a course prior to the high school midterm, and the request to withdraw is received by Enrollment Services by the midterm, the school district will not be billed for that student. If the invoice has already been paid by the school, a credit will be issued.

If a student officially withdraws at any time after the high school midterm, the University grants no refund. E-cancellation forms must be received by Enrollment Services by the midterm of the course or the school will be billed and no refund will be issued.

IMPORTANT: Registration and cancellation processes are changing at the University; thus CIS processes are subject to change. Enrollment Services will e-mail you with any changes to processes or deadlines. DO NOT IGNORE e-mails from CIS cis@umn.edu Koleen Knudson kknudson@umn.edu Jennifer Koontz koont001@umn.edu

Enrollment Services cceenroll@umn.edu These e-mails contain critical and time-sensitive information.

38

The U of M will upgrade its student service systems in February 2015; this will cause significant changes to how CIS instructors perform tasks associated with teaching their U of M - CIS classes, including class list management and final grade entry. Watch for details this fall!

Registration and withdrawal requests at a glance FORMS AND INSTRUCTIONS BELOW can be found on the CIS Web site at http://www.cce.umn.edu/CIS.

REGISTRATION

During your high school term After your high school term ends

Instructions : Student Instructions for UM-CIS e-Registration Request Petition, including the instructor’s signature

Form: CIS e-Registration Request Form

Petition in unusual circumstances (must include the instructor’s signature)

Petition, including the instructor’s signature

WITHDRAWING A STUDENT OR CANCELLING A REGISTRATION

Within first two weeks of your high school term

From third week to your high school midterm

Between midterm and end of your high school term but prior to completion of final paper, project, or exam

After the end of your high school term

Form: e-Cancellation Request Form

e-Cancellation Request Form

e-Cancellation Request Form

Petition, including the instructor’s signature

Student record:

Course does not appear on student transcript

W (withdrawal) appears on student transcript

W (withdrawal) appears on student transcript

“W” may or may not appear on student transcript

Billing/ refunds:

School is not billed if e-Cancellation Request Form is submitted to Enrollment Services by the high school midterm.

School is not billed if e-Cancellation Request Form is submitted to Enrollment Services by the high school midterm.

No refund issued to school No refund issued to school

39

Student eligibility requirements Students who enroll in a U of M course through CIS should be challenged by the experience of college course work, but capable of succeeding. CIS instructors approve students for enrollment in their U of M course using CIS eligibility requirements as well as U of M course prerequisites. Refer to the approval criteria noted in the Quick Guide to Course Requirements which include:

• Student eligibility requirements • Class size limits • Target audiences for EPP courses

Review the responsibilities for all teachers on p. 14 in this handbook; item #4 includes additional considerations. Teachers also need to notify students of their status, viz., approved or not approved for enrollment, in the U of M course to which they applied.

EXCEPTIONS: Instructors have the authority to make exceptions to the CIS student eligibility criteria on a case-by-case basis. Students may be admitted into U of M courses offered through CIS on a space available basis when the CIS instructor believes that the student’s past academic achievement and motivation indicate that s/he will be successful in the University course.

9th and 10th grade students in CIS The 2011 legislature amended the PSEO legislation (124D.09) to allow 9th and 10th graders to apply to participate in courses offered through programs such as College in the Schools “if after all 11th and 12th grade students have applied for a course, additional students are necessary to offer the course.”

The decision about what grade high school students must be in to enroll in a U of M CIS courses has always been made by the university CIS faculty coordinator on behalf of the University academic department offering the course. This practice will continue. 9th and 10th graders may apply to enroll in some CIS courses, but not others. For a complete list of CIS courses and decisions regarding 9th and 10th graders , review the Quick Guide to Course Requirements provided with this handbook, or download it from the CIS Web site.

40

Student records privacy The University and CIS take the privacy of student records very seriously. Release of student information to third parties is regulated by Regents policy, federal law, and state law.

Public information at the U of M, designated as directory information, includes: • Name • Mailing address • E-mail address • Telephone number • Dates of registration and registration status • Major, adviser, college, and class • Academic awards received and degrees received.

Registered students have the right to suppress any or all of this information.

Any information not appearing on this list (including social security number, grades, student ID number, and GPA) is considered private student information and may not be accessed by a third party—other than University officials who need the information to serve the student—without the student’s permission.

Teachers cannot discuss a student’s progress or grade in the U of M course with parents unless the student has chosen to grant access to his or her parents to one or more of the nine categories of student records. Note that students are not required to grant access to parents. For information about how students can grant access to their parents, go to http://onestop.umn.edu/contact_us/parent_guest_access.html.

University officials have access to student records only in connection with their responsibilities as employees, and precautions are in place to ensure that student data can only be accessed by those with a need to know.

Family Educational Rights and Privacy Act (FERPA) protects student rights regarding educational records.

Students with disabilities

Accommodations and the U of M Disability Resource Center Students with 504 Plans or those with a disability interested in taking a U course through College in the Schools (CIS) will want to work with the U of M Disability Resource Center to have collegiate accommodations determined as soon as possible. Instructors may also contact disability services for assistance.

The mission of the U of M Disability Resource Center is to remove barriers and provide equal access to opportunities for students, staff and faculty at the U. The services are free and confidential. Disability accommodations for students are determined on an individualized basis. There may be more than one way to accommodate a situation or activity. In order for an accommodation to be considered reasonable, however, it must meet four criteria:

• It must not compromise essential requirements of a course, program, job, activity, or facility. • It must not cause an undue administrative or financial hardship. • It must not compromise safety to you or others. • It must not fundamentally alter a course or program.

A Disability Resource Center specialist will work with students to register (with the Center) and review their disability documentation to make a determination regarding the accommodations for a particular U course. Teachers may also contact the office to discuss possible accommodations appropriate for their course. A letter will be sent to both the student and instructor regarding the accommodations.

41

Students may be eligible for the following accommodations: testing, note taking assistance, sign language interpreting and captioning, document conversion, and computer accommodations program (CAP). Additional accommodations and services may be determined per individual need.

Students, parents and faculty may contact a Disability Resource Center specialist at (612) 626-1333 (V/TTY) or drc@umn.edu. The Disability Resource Center Web site is located at https://diversity.umn.edu/disability/.

It is recommended that students request accommodations as far ahead of time as possible. Some accommodations cannot be effectively arranged if they are requested on short notice. For additional CIS assistance, contact Jan M. Erickson at j-eric1@umn.edu or (612) 624-9898.

Syllabus

Syllabus requirements The U of M syllabus clarifies and sets course expectations and provides a roadmap to student success. It is also the document that represents the U of M course to admissions counselors and faculty from other postsecondary institutions who are responsible for making decisions about credit recognition. The University requires that certain information appear on every U of M syllabus. CIS faculty coordinators review and approve all CIS syllabi. CIS teachers send a copy of their current syllabus to the CIS office.

The CIS Web site has links to many resources that will help you with syllabus creation. In addition to a tutorial and helpful resource links, teachers can download a document incorporating all required policy portions of a U of M syllabus. This document must be copied and pasted into every CIS syllabus. Visit the CIS Web site (http://www.cce.umn.edu/CIS) for CIS syllabus resources, the downloadable policy document, and sample syllabi for specific courses.

Syllabus checklist The following checklist is based upon the University of Minnesota Faculty Senate Classroom Expectations Guidelines, http://www1.umn.edu/ohr/teachlearn/tutorials/syllabus/resources/checklist/index.html.

U of M syllabi contain three parts: course and contact information, a schedule, and important U of M policies.

1. Course and contact information (required by U of M: http://www1.umn.edu/ohr/teachlearn/tutorials/syllabus/basic/index.html ): Course identifiers (U of M - Twin Cities, course name, designator and number (ie, WRIT 1301),

campus department, number of credits)

Instructor’s name and contact information

Office hours and location

Class meeting time and place

Term/year

Course prerequisites if any

Course description

Course goals and objectives

Required and recommended materials and, if necessary, the location of the materials. After the second week of the term, minor, but not major, changes in the assigned readings may be made.

42

General description of assignments, papers, projects, exams and other student work with a schedule (see #2 below) of approximate due dates and relative weight in the grade. Minor but not major changes may be made to assignments after the second week of the term.

Description of any course meetings that occur outside of the regularly scheduled class time

Attendance requirements and penalties if any (including what to do if students miss class)

Statement on extra credit. If an instructor wishes to offer what is commonly known as extra credit opportunities for students in a class to allow them to improve their grade, those opportunities must be announced and made available to all students.

Policy for making up missed exams and grading late work

The date, time and place of the final examination if one is scheduled. Instructors who schedule final exams that are longer than two hours must provide alternative testing times for students who have other final exams scheduled during that time.

2. Schedule Schedule or timeline for readings, assignments, papers, projects, labs, etc.

3. U of M Policies (on the CIS Web site)

Enhancements Statement which encourages students to see you outside of class

Description of what the class will be like, including a description of and rationale for your teaching methods

Clear guidelines detailing how students are to prepare for and behave during a class session (e.g. read the assignments BEFORE class, come on time, participate in discussion, etc.)

Statement describing what students can expect from you

Description of special procedures or rules for this class (e.g., laboratory rules and procedures)

Advice on how to read/approach the materials for this class

Advice on how to study for quizzes and exams

Specific criteria for each graded assignment

Statement telling students how to dispute a grade for an assignment or exam

Statement on incomplete coursework

Information on special services or resources which might be helpful to the students

Other information which would help students succeed in this class

NOTE: U of M departments may have additional syllabus requirements. Consult with your faculty coordinator for syllabus updates and approval.

43

Transcripts University of Minnesota transcripts are handled by the University’s Office of the Registrar, not the CIS office or Enrollment Services.

Your students may find the following information helpful:

If you KNOW your University Internet ID and password 1. Go to http://onestop.umn.edu/grades_and_transcripts/official_transcripts/ 2. Under “Do you have an active Internet ID (x.500)?” select “Yes” on the left. 3. Log in with your x.500 ID (your University e-mail address without “@umn.edu”) and password. 4. The application will guide you through the rest of the process.

If you DO NOT KNOW your University Internet ID and password 1. Go to http://onestop.umn.edu/grades_and_transcripts/official_transcripts/ 2. Under “Do you have an active Internet ID (x.500)?” select “No” on the right. 3. Choose “Create a new account.” 4. On the application, the student ID number is optional. Do not enter anything unless you remember your

University of Minnesota 7-digit student ID number. “Campus Attended” is “Twin Cities Campus.” 5. The application will guide you through the rest of the process.

Tips: • Look at your transcript SOON after your course ends to ensure that the courses and grades are accurate. • We recommend checking your unofficial transcript for accuracy before requesting an official one be sent

to your college or university. • If you attend the U of M, you won’t need to request an official transcript, but be sure to include on your

application that you’ve completed U of M - CIS coursework. • If you attend another college or university, remember that course recognition may take several forms:

exemption from taking a required course, enrollment in a more advanced course, or credit toward college degree completion.

• For further assistance with ordering a transcript, contact OneStop at 612-624-1111. Contact CIS if coursework is missing from your transcript, OneStop is unable to find your records, or further support is needed with gaining credit recognition. We want to help you get the credit you’ve earned by successfully completing a U of M – CIS course.

44

U Card The University of Minnesota’s official photo ID is the U Card. All CIS students are eligible to receive the U Cards once their course registrations have been processed. CIS teachers will know when student registrations have been processed by monitoring the My Classes report. (You will receive an e-mail from Enrollment Services with instructions on accessing the My Classes report.)

Students use the U Card to access services on the U of M, Twin Cities campus. U Cards are used as a campus ID, campus cash with Gopher GOLD™ value, a library card, an access card for computer labs and campus buildings, and as a verification card for arts and athletic ticket discounts.

The first U Card is free and can be obtained by individual students at the U Card Office on days other than field days, or via U.S. Mail by request from the CIS instructor. (A replacement fee is charged for lost, stolen, or damaged U Cards.)

NOTE: A U of M student ID number is required to obtain a U Card. Student ID numbers are listed on the instructor’s My Classes Report.

Obtaining a U Card at the U Card office Students may obtain their U Cards individually by visiting one of three U Card offices on the U of M-Twin Cities campus on days other than field days. Office locations and hours can be found at http://www1.umn.edu/ucard/. To get a U Card at the U Card Office, students must know their U of M student ID number or social security number and bring one of the following forms of photo identification: a driver’s license, state ID, or passport. Students should be prepared to have their picture taken.

CIS teachers may bring students in groups of twenty or less to obtain U Cards (except during CIS Student Field Days). However, arrangements must be made with the Coffman U Card Office at least one week prior to the group’s arrival to ensure adequate staffing for your group. Call 612-626-9900 to schedule a date and time for your group’s visit.

The Coffman U Card Office is located in Coffman Memorial Union, room G22. Regular office hours are M – F, 8:00am – 4:30pm. Please contact the U Card Office at 612-626-9900 with questions.

Obtaining a U Card via U.S. mail CIS instructors may request U Cards on behalf of an entire class via U.S. mail by submitting student information and photos that meet U Card Office photo specifications. If the photos submitted do not meet the following specifications or if student information is not included with the request, U Cards cannot be produced.

U Card office photo specifications U Card photos must be:

• in color; • of the student alone in normal street attire; • a representation of the true appearance of the student; • taken at least 4 ft. away from the student; • recent (within the last six months); • a clear, unobstructed, front view of the full face and head; • taken with a plain/neutral/light (white or off-white) background; • a passport-type photo or a digital photo (see descriptions on next page).

45

A: The passport-type photo: Each student must provide the CIS instructor with a quality photograph that is passport-sized (2” x 2”), printed on quality photo paper, and meets the U Card Office photo specifications listed above.

The following student information must be included on the back of each photo in pencil:

• last name • first name • middle initial • 7-digit U of M student ID

B: The digital photo

Instructors may send student photos on a CD-ROM and a print out of the class list via U.S. Mail. Digital photographs of each student must meet the U Card Office photo specifications listed above. If using a digital camera to take pictures, the photo should be taken 3–4 feet away from the subject and lighting should not be directly in front of the subject.

UNACCEPTABLE PHOTOS include students wearing a hat, bandanna or dark glasses, photos printed on copy paper, retouched photographs such that the student’s appearance is changed, most vending-machine prints, and full-length photos. Facial or hand gestures, other people, and foreign objects (such as trees or sporting equipment) may not be included in the photo. Students should be reminded that the photo they submit will be printed on their U Card, which they will use as their official University photo ID during their time at the U of M.

Preparing the photos before sending to the U Card Office Once digital photos have been taken for each student, please follow the steps outlined below:

• Download or scan photos onto your computer; • Save photos as .jpg files on a computer that has a CD-Rewritable (CD-RW) drive; • Name the individual photo file using student 7-digit U of M ID number, student’s last name, first

name, and middle initial. For example, the file for Jane Marie Doe with student ID #3923566 would be saved as: 3923566_Doe_Jane_M.jpg;

• Copy photo files onto a CD-ROM and label the CD-ROM with the school name, course name, and year.

46

Mailing instructions In a single envelope, the CIS instructor should send:

1. ALL photos for the class (labeled passport-type photos and/or digital photos on a CD-ROM); 2. The student roster which includes the student names and U of M ID numbers; 3. A brief note stating that the photos are for CIS and if any of the students are requesting replacement

U Cards (for which there is a replacement fee); 4. The U of M class information including course name, instructor name, instructor’s contact email and

phone number, and high school name (e.g. CIS, EngC 1001, Mr. Jon Twist, twist@umn.edu, 612-123-4567, Great High School);

5. And the return address. The U Card Office must receive ALL student photos at one time and the return address to process your request.

Mail to: U of M U Card Office Attention: CIS Production G22 Coffman Memorial Union 300 Washington Avenue SE Minneapolis, MN 55455

The U Card Office can only process the U Cards for which the student’s picture meets the U Card Office photo specifications, a return address is included, and a student roster, which includes the student names and U of M ID numbers, is included. Within approximately ten business days of receiving the photos, the U Card Office will FedEx the completed U Cards, card sleeves, and U Card brochures to the CIS instructor for distribution to the students. If U Card Office staff have any questions, they will contact the CIS course instructor via email or phone immediately upon receipt of the package.

QUESTIONS? Call the U Card office at (612) 626.9900.

University Internet Accounts

Initiating Student Internet Accounts Students must initiate their U of M Internet Accounts in order to view grades, give their parents permission to see academic records, or request a transcript online. An active account is also needed to access Moodle and library Web sites. There are three ways to initiate an account—online, by phone, or in person.

• Initiation may be done online by going to http://www.umn.edu/initiate and supplying any two of the following three pieces of information: Social Security number (SSN), 7-digit U of M Student ID number, and/or birth date. This information must exactly match the data entered in the student‘s record at the time of registration. Since submission of one‘s SSN is not required for CIS registration, the SSN field must be left "blank" to match "blank" on the student’s U of M record. However, if an error occurs when attempting to initiate online, the student should try again including their SSN which may exist on record from previous contact with the U of M (e.g., admission application or inquiry).

• Initiation may be done by calling Technology Help (612-301-4357) and having customer service initiate it. However, they must be able to confirm the identity of the caller, and so will ask the student for either their SSN or the 17-digit number on their U Card, plus one additional piece of information in the student’s record. This additional piece need not be ‘secure’ information, but may be an address or phone number.

47

• Students may go in person to one of the Technology Help locations on campus and present a photo ID card (passport, driver’s license, or high school ID) to verify your identity. Locations and hours for Technology Help are available at http://it.umn.edu/help.

NOTE: A 7-digit U of M ID number is NOT the same as a 17-digit U Card number.

A 7-digit U of M ID number may be obtained in two ways. It appears on U Cards next to the word “Student” and CIS teachers have access to it on their online class roster. (You will receive instructions from Enrollment Services on accessing the My Classes report when class registrations are almost complete.) No one at the University can disclose ID numbers over the phone.

A 17-digit U Card number is printed on students’ U Cards underneath the word “Student.”

Initiating Teacher Internet Accounts Follow these steps to initiate your account:

1. Fill out a University Human Resources Information Form available for download on the CIS Web site. 2. Return the form to the CIS office for processing. You will then be officially entered into the University

PeopleSoft system. 3. Approximately two weeks later, you will receive your Internet ID (a.k.a username) from CIS, along with

instructions to call U of M Technology Help at (612) 301-4357 for an initial password. 4. Visit https://myaccount.umn.edu. The first time you log on you will be asked to provide a new

password.

Resetting passwords Call Technology Help (612-301-4357) to get a new password for your Internet Account.

In order to reset an Internet Account password, Technology Help needs to verify three pieces of information, one of which must be a SSN or 17-digit U Card Number. After you have provided one of these numbers, you must be able to confirm any two of the following pieces of information: birth date, home address, home phone number, e-mail address (not U of M one), or U of M Student ID#.

After proper identification, Technology Help will issue a temporary password and describe how to change it. Technology Help staff can stay on the line to offer assistance if additional questions about resetting your password should arise. Temporary passwords last until your password is reset or until 11 p.m. on the day received.

48

My CIS literature class

talked a lot about

“controversial” issues

involving social norms and

social justice. Those ideas

are what helped me prepare

for college. Critical

thinking about real issues

has enabled me to succeed

my first year of college.

CIS alum

49

STUDENT HANDBOOK CIS does not print a student handbook, but information for CIS students is available on the CIS Web site. Topics include registration; student ID numbers and internet accounts; University policies, services and resources; course information; and how to request an official U of M transcript. During the first week of class, please review the information with students to make sure they are aware of college expectations and the resources that are available to them.

50

CIS allowed me to get a

sneak peek at collegiate

expectations while being

able to study and learn

conveniently (and for free!)

at my own high school.

It was a huge advantage for

me entering my

college career.

CIS alum

51

University Privileges and Resources

U privileges for teachers

Free email account Approximately ten business days after submitting the U of M Human Resources Information Form, new teachers will receive their U of M ID number and Internet ID (aka x.500 username) from the CIS office. With this information they will be able to initiate their University Internet Account and begin using their U of M email (see p. 46).

U Card, library access, and U of M facilities access To obtain a U Card, teachers must bring a photo ID (driver’s license, passport, or state, military or tribal ID) to the U Card office. Call (612) 626-9900 or visit http://www.umn.edu/ucard/umtc for information on U Card office hours and locations. Call (612) 624-4552 or visit http://www.lib.umn.edu/for information on current library hours and locations. Some facilities, such as the recreational and sports facilities, require a participation fee.

Moodle access Moodle is a powerful course management system with many features that might be useful in teaching your CIS course. CIS teachers, like other University faculty, are able to create their own Moodle sites, hosted on University servers, and control access privileges.

Option to earn tuition-free graduate credit Some of the academic departments that work with CIS offer first-year CIS teachers the opportunity to register for a directed study. As with any directed study, the particular requirements of the course are stipulated by the faculty member teaching it. Teachers may contact the CIS office to see if the department in which they teach offers this benefit. Teachers register for this credit through the CIS office to ensure that they are not billed.

Discounts on tickets, computers and software, Internet access and more U of M faculty and staff are eligible to purchase a variety of goods and services at a discount made possible through University purchasing agreements with selected vendors. This may also apply to personal travel arrangements; visit http://travel.umn.edu/CTS.html for more information.

For more information visit the UPerks Web site at http://www1.umn.edu/ohr/benefits/uperks/discounts/index.html.

52

Resource guide College in the Schools ..................................................................................................................... http://www.cce.umn.edu/CIS

Center for Teaching and Learning ................................................ http://www1.umn.edu/ohr/teachlearn/index.html

Center for Writing ................................................................................ http://writing.umn.edu/sws/quickhelp/index.html

Grading support line ....................................................................................................................................................... 612-625-2803

Library ...................................................................................................................... http://www.lib.umn.edu/ or 612-626-2227

OneStop .......................................................................................................................................................... http://onestop.umn.edu/

Parking and Transportation Services ................................................................................... www.umn.edu/pts/index.html

Student advising................................................................................................................... http://advisingtools.class.umn.edu/

U Cards ................................................................................................................http://www.umn.edu/ucard or 612-626-9900

U Perks ................................................................................................................................. www1.umn.edu/ohr/benefits/uperks

U of M Technology Help ............. www.it.umn.edu, help@umn.edu, text 612-548-1191 or phone 612-301-4357

U of M transcripts ........................ http://onestop.umn.edu/grades_and_transcripts/index.html or 612-624-1111

53

Map of bus parking during field days

54

I have been VERY

impressed with the level of

support that I have received

this past year as a new CIS

teacher. You folks were

terrific in helping me

navigate the new waters.

Thanks so much!

CIS teacher

55

INDEX 504 plans. See U of M Disability Resource Center 75% rule. See Student eligibility Academic warning. See Midterm alerts Advising. See Student advising Advising resources. See Student advising Appeals process for students. See Student advising Attendance policies

classroom, 26 field days, 29 professional development, 13

Cancelling a registration. See Withdrawing from a course

Center for Teaching and Learning, 12, 13 Cheating. See Scholastic dishonesty Checklists

course management, 17 field day preparation, 30 syllabus preparation, 12, 41

Class roster, 17, 32, 46 U of M ID number and, 47 verifying accuracy, 36

Class size limits, 14, 20 policy, 27

Cost. See Fees Course eligibility. See Student eligibility Course management checklist. See Checklists Course withdrawal. See Withdrawing from a course Courses offered, 7, 21 Disability services. See U of M Disability Resource

Center Discounts, 51 Email, 11, 13 Entry Point Project

about, 8 courses, 9 enrollment requirement, 8 required field days and, 29

E-registration. See Registration Requests Evaluation

course, 17, 28 program, 15

Failing students. See Student advising Fees

2014-15 rate, 6 bills to students, 19 charging students, 6 late fees after 90 days, 19 refunds for withdrawals, 37

state funding, 6

Field days attendance policy, 29 avoiding date conflicts with, 29 bus parking during, 53 getting U Card on, 44 notification of, 14 preparation checklist, 30

Funding, 6 Grades

grade of “D” policy, 33 incompletes, 31 retaking a course to improve the grade, 34 submitting grades online, 32 U of M definitions, 31 U of M versus high school, 34

Graduate credit for first time teachers, 51 ID number student, 47 teacher, 47 IEP. See Student advising Incompletes. See Grades Internet accounts

reset password, 47 student, 46 teacher, 11

X.500, 51 Late fees. See Fees Late registration. See Registration requests Library, 51 Midterm alerts. See Student advising Mission, 5 Moodle

activate access, 11 find site, 11

NACEP accreditation and quality, 5, 13 state funding and, 6

National Alliance of Concurrent Enrollment Partnerships. See NACEP

New teacher orientation. See Professional development

Passwords. See Internet accounts Plagiarizing. See Scholastic dishonesty Privacy rights. See Student privacy rights Professional development

attendance requirement, 13 new teacher orientation, 12 release days for, 20 workshop attendance, 12

56

Quantity of work per credit,35 Refunds. See Fees Registration requests, 35

e-registration request form, 35 late registration, 36 petition form, 37 student instructions, 35 timeline and forms, 38

Replacing a CIS teacher, 21 Roster. See Class roster Scholastic dishonesty, 23, 24

reporting the incident, 24 Staff directory, 1 State funding. See Fees Student advising, 14, 26, 52

appeals process for students, 25 IEP, 40

midterm alerts, 33 quantity of work per credit, 35 resources, 26 students with disabilities, 40

Student conduct and misconduct, 23, 24 at field days, 29

Student eligibility, 20 75% rule, 14 in Entry Point Project, 8 policies, 39

Student handbook, 49 Student ID number, 47 Student privacy rights, 40 Student Rating of Teaching, 28 Student teachers, 21 Substitute teacher. See Replacing a CIS teacher

long-term, 21 Surveys. See Evaluation Syllabus, 12, 41

preparation checklist, 41 Teacher workshops. See Professional development Textbooks, 19 Transcripts. See U of M transcripts Transportation. See Field days U Cards, 44 U of M Disability Resource Center, 17, 40 U of M transcripts, 31, 32, 43 Withdrawing from a course, 37

e-cancellation form, 37 petition form, 37 timeline and forms, 38

X.500. See Internet accounts