Collection development policy for glenwood elementary school
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Collection Development Policy 1
Collection Development Policy for Glenwood Elementary School
Collection Development Policy for Glenwood Elementary School
Teacher-Librarian, Glenwood Elementary School
Collection Development Policy 2
This policy was created to inform practice in Glenwood School Library regarding resource and
material selection, de-selection, and challenged materials. The goal of this document is to ensure
that decisions and actions made support the school, district, and school librarys objectives and to
maintain a high level of programming and services for the school community. It was created for
usability and quick reference. However, since a full library analysis is still needed, this policy is
still considered to be in draft form with the final copy needing input and approval from the staff
and administration of Glenwood Elementary School.
Many resources were referred to and adapted to create this document. Headings and format
were adapted from Sea to Sky School District #48 Library Handbook (School District 48, n.d.)
and School Goals and Collection Outline (Martineau, 2008) as well as Guidelines for Collection
Development: Conspectus Model (IFLA Acquisition and Collection Development Standing
Collection Development Policy 3
Maple Ridge/Pitt Meadows is located an hours drive East of Vancouver, BC. Its known for its
many horse and hiking trails and access to public campgrounds and parks. Many of the families
living in Maple Ridge/Pitt Meadows live and play in the community but commute to Vancouver
or nearby Surrey to work. Despite being home to over 90,000 residents, a strong commercial
industry has never taken hold. It is home to 31 schools serving just over 15,000 students and
employing 1700 teachers, principals, and support staff.
School Community Overview
Glenwood Elementary is a neighborhood school that serves the surrounding area in West Maple
Ridge. The current enrollment is 172 students. Many of the families that Glenwood serves are
low to middle income, blended or single parent households. Over 15% of the student population
is provincially coded as special needs learners with many of the students on district waiting lists to
get tested for coding. Glenwood participates in a free fruit and veggie program as well as a
breakfast club that helps meets the needs of many of the families. Glenwood also has the largest
percentage of students in the district that participate in Reading Racers, a remedial summer
reading program for struggling readers. The school goals reflect the needs of the students with
the primary focus being helping students achieve fully meeting on many of the provinces
learning outcomes, especially with literacy and social responsibility. The school currently houses
eight classrooms (all split grades), two full time support teachers a .80 principal and a .162
Glenwood Elementary Library has almost 16,000 materials available for loan in the collection.
According to (Asselin, Branch, Odberg,2003), our collection size is exemplary for our school
size. In fact, we have three times the amount of materials suggested for a school our size and due
to our impending school amalgamation, I am anticipating to increase our collection by at least one
third. However, I am reminded of what Lucius Annaeus Seneca once said, It does not matter
how many books you may have, but whether they are good or not(n.d).
Before a comprehensive future plan for the collection development can be developed, an in-depth
analysis of the actual collections of both schools needs to take place. A proposal for this action
will be put forth to the principal, district librarian, and to the school board for approval at the end
of this year.
Currently, Glenwood Library has access to Ebscohost, World Book, World Book Kids, NoveList,
Searchasaurus, and Encyclopedia of British Columbia as non-print, online resources. Future
plans for creating a balanced collection includes focusing on acquiring additional non-print
resources that support differentiated instruction such as Ebooks, audiobooks, large print
materials, and up to date electronic reference materials.
Collection Development Policy 4
School Mission Statement
Glenwood Elementary is a Neighbourhood School. As such, our goal is to provide a positive and
supportive environment in which all students have equal opportunity to achieve their intellectual,
physical, social and emotional potential.
We are committed to preparing children to be flexible and creative, lifelong learners who can
become productive members of society. (Glenwood Elementary School, 2009)
Library Mission Statement
The mission of Glenwood Elementary Library is to be an integral part of the schools learning and
teaching community. The library program should act as a catalyst for inquiry-based instruction
and authentic learning experiences by providing staff with opportunities for collaborative inquiry
and professional development.
The library will support students in becoming discriminating and ethical users of information and
technology, providing universal access to information sources both onsite and remotely that
support opportunities for curriculum-based projects and personal interests. Glenwood Library
strives to create a safe, comfortable and inspiring environment to foster a love of reading and
Collection Development Policy 5
District Mission Statement
Our mission is to fully support all individuals in their personal development as successful learners
and respectful contributors to society.
Responsibility to All Learners
We value learning opportunities for all learners associated with the school district.
Although students are our primary focus, we believe that all associated with the district have the
capacity and commitment to learn.
Uniqueness of Each Individual
We value the uniqueness of each learner and respect all learning styles and diverse needs. We
foster a variety of instructional methods to ensure these styles and needs are being met and to
build individual capacity so all learners can realize their potential.
Diverse Learning Opportunities
We value a wide range of diverse learning opportunities to support each learner and the
development of well-rounded individuals. We value choices for learners, equity of access to all
programs and a holistic approach in order to integrate learning. We encourage learning
opportunities beyond the classroom.
High-Expectations and Success
We value the individuals ability to set high expectations and to describe personal success.
Expectations are based on honest information and self-assessment. Personal success follows goal
setting and a clear sense of priorities. We are accountable to the individual and the community
for achieving success for all learners. (Maple Ridge/Pitt Meadows School District, 2009)
Collection Development Policy 6
The budget for the school library is based on a per-student allotment. Each school is provided
with $10.25 per student, per year for the acquisition and maintenance of the library collection.
Ordering Materials for the Library Collection
The librarian is responsible for ordering and/or purchasing materials from vendors of his/her
choosing provided that the materials are being ordered from vendors that provide the best prices
and quality. Invoices are then copied, one copy to the school secretary and one kept for
librarians records. Vendors that have been used in the past are:
Can Lit for Kids
Black Bond Books (Maple Ridge Location) provides 15% discount.
United Library Service
Vancouver Kids Books
Each of these vendors supply quality materials at reasonable prices and offer discounts and sales
throughout the year.
The Teacher-Librarian is responsible for selecting and purchasing resources for the school library,
however staff and students are encouraged to submit material requests and every endeavor will be
made to purchase requested materials if they meet the material selection criteria. Valenza (2009)
states, the future of the school library as a relevant and viable institution is largely dependent on
us and how quickly we respond to change. (para. 2) It is the Teacher-Librarian who is
responsible for ensuring that the resources in the library not only meet curriculum, staff, and
student needs, but also reflect the changing landscape of information mediums.
Material Selection Criteria
Adapted from (ALA Council, 1998)
- Is the resource educationally significant? Does it support the curriculum as set out
by the BC IRPs?
- Has the resource received favourable recommendations from a credible source?
- Does the resource reflect current and valid factual information?
- Does the resource contribute to a fair representation of a breadth of viewpoints on issues?
- Is the resource appealing to potential and existing library users? Does the resource reflect
a high quality of format, aesthetics, and literary style?
- Will the resource serve user needs for an extended amount of time (3-5 years)?
- Is the material appropriate for the school community? Is the resource appropriate for the
ability level, learning styles, and social and emotional development of the library users?
Collection Development Policy 7
Future Collection Development Plan
It is Glenwood Librarys goal to provide for the students and staff at Glenwood Elementary
- are in a variety of formats to meet the needs of a diverse learning population:
- print (magazines, books)
- electronic (ebooks, online database subscriptions)
- non-print (DVDs, MP3s, CDs, Audiobooks, streaming video)
- promote personal growth and critical thinking
- promote professional best practices
- offer a variety of opinions and perspectives
- have enduring literary value (award winners)
- represent Canadians contributions to literature
- provide a balanced collection
- support and enrich curriculum goals
Upon an informal analysis, it is suggested that the following resources be priority purchases in the
next two years:
- updated encyclopedias (both print and digital)
- fiction audiobooks to supplement literature circle collection
- subscription to at least one local and one provincial newspaper
- begin creating a collection of ebooks
- continue to expand the graphic novel section
- continue to source and purchase quality non-fiction resources (both print and
electronic) that support the curriculum
The recommendations are based on Asselin, Branch and Odbergs (2003) suggested standards for
school library collections which states that the collection is to reflect an appropriate balance of
print, non-print, and electronic and digital resources (p. 24) The future collection development
plan also reflects Bergers (2007) action plan to prepare students for the twenty-first century.
Berger (2007) states that librarians must, ensure equity to all students by providing access to
instruction and digital literacy tools. (p. 125)
Donation of materials to the library shall be accepted and selected based on the material selection
criteria. Books that have been donated that do not meet the selection criteria will be passed
Collection Development Policy 8
The purpose of weeding a school librarys collection is to ensure that the resources are up to date
and relevant to the patrons interests and to the curriculum and to make room for newer
resources. Weeding should be done on an ongoing basis. It should be well thought out and
Adapted from California Department of Education (n.d.)
A simple way to judge if a book still belongs in the library collection is to apply the MUSTY
M Misleading Can occur more rapidly in technology than mythology. Look for:
- dated popular fiction
- Obsolete information
- Books containing racial, cultural or sexual stereotyping
U Ugly Refers to the physical condition of the book.
- Antiquated appearance
- Worn-out, frayed, dirty
- Unable to mend
S Superceded There may be newer copies available.
- Duplicated copies
- Almanacs, yearbooks, encyclopedias superseded by newer editions
T Trivial Look for appropriateness for the collection. Check for poor writing, inaccurate
information, an inappropriate interest or reading level for students
Y Your collection has no use for the book. It is irrelevant to your curriculum.
Collection Development Policy 9
Schedule for Weeding Books
Weeding books is an ongoing process. Each year, one section of the library should be weeded,
ensuring that the collection stays current and appropriate. Beginning in 2010/2011 school year,
the weeding should follow this rotation:
Year One: Home Reading Books
Year Two: Reference and Periodicals
Year Three: Picture Books
Year Four: Non-fiction books *
Year Five: Fiction and Fiction Series
Year Six: Teaching Resources and Multi-media.
*When weeding the non-fiction section, there are suggested copyright markers to consider.
Please note, these are only suggested.
Adapted from California Department of Education (n.d.)
000 2-10 years
100 10 years
200 2-10 years
300 5-10 years
400 10 years
500 5-10 years
600 5-10 years
700 5-15 years
900 15 years
Fiction 10 years
Encyclopedia 5-7 years
Reference evaluate on an individual basis
Periodicals 5 years
Almanacs 3 years in reference, 3 additional years in circulation
Collection Development Policy 10
Procedure for Discarding Books
Weeding can be quite a controversial issue in elementary schools. To ensure that due process is
followed, the following procedure is recommended before discarding books.
1. Delete books from collection and cross out school identification and barcode.
2. Place the books in the staff room for 3-5 days to allow teachers to take any books that
they deem useful.
3. Offer to the students, parents and community in the lobby of the school.
4. Remove hard covers and recycle the body of each book.
**Note Ridge Meadows Recycling center takes hard cover books with covers still intact if
dropped off at the recycling depot**
Material Challenge Policy
All efforts have been made to select appropriate materials that meet the goals of the library,
school, and district. Resources have been selected based on recommendations, favorable reviews,
and curriculum needs. In the case that a difference of opinion arises, the following policy should
be followed to ensure that patron concerns are addressed.
Once a material challenge form (Appendix B) has been filled out and si...