Collection development policy for glenwood elementary school

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Sample Collection Development Policy I did for my elementary school library.


  • Collection Development Policy 1

    Collection Development Policy for Glenwood Elementary School

    Collection Development Policy for Glenwood Elementary School

    April Hilland

    Teacher-Librarian, Glenwood Elementary School

  • Collection Development Policy 2


    This policy was created to inform practice in Glenwood School Library regarding resource and

    material selection, de-selection, and challenged materials. The goal of this document is to ensure

    that decisions and actions made support the school, district, and school librarys objectives and to

    maintain a high level of programming and services for the school community. It was created for

    usability and quick reference. However, since a full library analysis is still needed, this policy is

    still considered to be in draft form with the final copy needing input and approval from the staff

    and administration of Glenwood Elementary School.

    Many resources were referred to and adapted to create this document. Headings and format

    were adapted from Sea to Sky School District #48 Library Handbook (School District 48, n.d.)

    and School Goals and Collection Outline (Martineau, 2008) as well as Guidelines for Collection

    Development: Conspectus Model (IFLA Acquisition and Collection Development Standing

    Committee, 2001).

  • Collection Development Policy 3

    Community Overview

    Maple Ridge/Pitt Meadows is located an hours drive East of Vancouver, BC. Its known for its

    many horse and hiking trails and access to public campgrounds and parks. Many of the families

    living in Maple Ridge/Pitt Meadows live and play in the community but commute to Vancouver

    or nearby Surrey to work. Despite being home to over 90,000 residents, a strong commercial

    industry has never taken hold. It is home to 31 schools serving just over 15,000 students and

    employing 1700 teachers, principals, and support staff.

    School Community Overview

    Glenwood Elementary is a neighborhood school that serves the surrounding area in West Maple

    Ridge. The current enrollment is 172 students. Many of the families that Glenwood serves are

    low to middle income, blended or single parent households. Over 15% of the student population

    is provincially coded as special needs learners with many of the students on district waiting lists to

    get tested for coding. Glenwood participates in a free fruit and veggie program as well as a

    breakfast club that helps meets the needs of many of the families. Glenwood also has the largest

    percentage of students in the district that participate in Reading Racers, a remedial summer

    reading program for struggling readers. The school goals reflect the needs of the students with

    the primary focus being helping students achieve fully meeting on many of the provinces

    learning outcomes, especially with literacy and social responsibility. The school currently houses

    eight classrooms (all split grades), two full time support teachers a .80 principal and a .162


    Library Overview

    Glenwood Elementary Library has almost 16,000 materials available for loan in the collection.

    According to (Asselin, Branch, Odberg,2003), our collection size is exemplary for our school

    size. In fact, we have three times the amount of materials suggested for a school our size and due

    to our impending school amalgamation, I am anticipating to increase our collection by at least one

    third. However, I am reminded of what Lucius Annaeus Seneca once said, It does not matter

    how many books you may have, but whether they are good or not(n.d).

    Before a comprehensive future plan for the collection development can be developed, an in-depth

    analysis of the actual collections of both schools needs to take place. A proposal for this action

    will be put forth to the principal, district librarian, and to the school board for approval at the end

    of this year.

    Currently, Glenwood Library has access to Ebscohost, World Book, World Book Kids, NoveList,

    Searchasaurus, and Encyclopedia of British Columbia as non-print, online resources. Future

    plans for creating a balanced collection includes focusing on acquiring additional non-print

    resources that support differentiated instruction such as Ebooks, audiobooks, large print

    materials, and up to date electronic reference materials.

  • Collection Development Policy 4

    School Mission Statement

    Glenwood Elementary is a Neighbourhood School. As such, our goal is to provide a positive and

    supportive environment in which all students have equal opportunity to achieve their intellectual,

    physical, social and emotional potential.

    We are committed to preparing children to be flexible and creative, lifelong learners who can

    become productive members of society. (Glenwood Elementary School, 2009)

    Library Mission Statement

    The mission of Glenwood Elementary Library is to be an integral part of the schools learning and

    teaching community. The library program should act as a catalyst for inquiry-based instruction

    and authentic learning experiences by providing staff with opportunities for collaborative inquiry

    and professional development.

    The library will support students in becoming discriminating and ethical users of information and

    technology, providing universal access to information sources both onsite and remotely that

    support opportunities for curriculum-based projects and personal interests. Glenwood Library

    strives to create a safe, comfortable and inspiring environment to foster a love of reading and


  • Collection Development Policy 5

    District Mission Statement

    Our mission is to fully support all individuals in their personal development as successful learners

    and respectful contributors to society.

    Responsibility to All Learners

    We value learning opportunities for all learners associated with the school district.

    Although students are our primary focus, we believe that all associated with the district have the

    capacity and commitment to learn.

    Uniqueness of Each Individual

    We value the uniqueness of each learner and respect all learning styles and diverse needs. We

    foster a variety of instructional methods to ensure these styles and needs are being met and to

    build individual capacity so all learners can realize their potential.

    Diverse Learning Opportunities

    We value a wide range of diverse learning opportunities to support each learner and the

    development of well-rounded individuals. We value choices for learners, equity of access to all

    programs and a holistic approach in order to integrate learning. We encourage learning

    opportunities beyond the classroom.

    High-Expectations and Success

    We value the individuals ability to set high expectations and to describe personal success.

    Expectations are based on honest information and self-assessment. Personal success follows goal

    setting and a clear sense of priorities. We are accountable to the individual and the community

    for achieving success for all learners. (Maple Ridge/Pitt Meadows School District, 2009)

  • Collection Development Policy 6

    Acquisition Policy


    The budget for the school library is based on a per-student allotment. Each school is provided

    with $10.25 per student, per year for the acquisition and maintenance of the library collection.

    Ordering Materials for the Library Collection

    The librarian is responsible for ordering and/or purchasing materials from vendors of his/her

    choosing provided that the materials are being ordered from vendors that provide the best prices

    and quality. Invoices are then copied, one copy to the school secretary and one kept for

    librarians records. Vendors that have been used in the past are:

    Can Lit for Kids

    Black Bond Books (Maple Ridge Location) provides 15% discount.

    Scholastic Canada

    United Library Service

    Vancouver Kids Books

    Each of these vendors supply quality materials at reasonable prices and offer discounts and sales

    throughout the year.

    Material Selection

    The Teacher-Librarian is responsible for selecting and purchasing resources for the school library,

    however staff and students are encouraged to submit material requests and every endeavor will be

    made to purchase requested materials if they meet the material selection criteria. Valenza (2009)

    states, the future of the school library as a relevant and viable institution is largely dependent on

    us and how quickly we respond to change. (para. 2) It is the Teacher-Librarian who is

    responsible for ensuring that the resources in the library not only meet curriculum, staff, and

    student needs, but also reflect the changing landscape of information mediums.

    Material Selection Criteria

    Adapted from (ALA Council, 1998)

    - Is the resource educationally significant? Does it support the curriculum as set out

    by the BC IRPs?

    - Has the resource received favourable recommendations from a credible source?

    - Does the resource reflect current and valid factual information?

    - Does the resource contribute to a fair representation of a breadth of viewpoints on issues?

    - Is the resource appealing to potential and existing library users? Does the resource reflect

    a high quality of format, aesthetics, and literary style?

    - Will the resource serve user needs for an extended amount of time (3-5 years)?

    - Is the material appropriate for the school community? Is the resource appropriate for the

    ability level, learning styles, and social and emotional development of the library users?

  • Collection Development Policy 7

    Future Collection Development Plan

    It is Glenwood Librarys goal to provide for the students and staff at Glenwood Elementary

    resources that:

    - are in a variety of formats to meet the needs of a diverse learning population:

    - print (magazines, books)

    - electronic (ebooks, online database subscriptions)

    - non-print (DVDs, MP3s, CDs, Audiobooks, streaming video)

    - promote personal growth and critical thinking

    - promote professional best practices

    - offer a variety of opinions and perspectives

    - have enduring literary value (award winners)

    - represent Canadians contributions to literature

    - provide a balanced collection

    - support and enrich curriculum goals

    Upon an informal analysis, it is suggested that the following resources be priority purchases in the

    next two years:

    - updated encyclopedias (both print and digital)

    - fiction audiobooks to supplement literature circle collection

    - subscription to at least one local and one provincial newspaper

    - begin creating a collection of ebooks

    - continue to expand the graphic novel section

    - continue to source and purchase quality non-fiction resources (both print and

    electronic) that support the curriculum

    The recommendations are based on Asselin, Branch and Odbergs (2003) suggested standards for

    school library collections which states that the collection is to reflect an appropriate balance of

    print, non-print, and electronic and digital resources (p. 24) The future collection development

    plan also reflects Bergers (2007) action plan to prepare students for the twenty-first century.

    Berger (2007) states that librarians must, ensure equity to all students by providing access to

    instruction and digital literacy tools. (p. 125)

    Donation Policy

    Donation of materials to the library shall be accepted and selected based on the material selection

    criteria. Books that have been donated that do not meet the selection criteria will be passed


  • Collection Development Policy 8

    Weeding Policy

    The purpose of weeding a school librarys collection is to ensure that the resources are up to date

    and relevant to the patrons interests and to the curriculum and to make room for newer

    resources. Weeding should be done on an ongoing basis. It should be well thought out and


    Adapted from California Department of Education (n.d.)

    A simple way to judge if a book still belongs in the library collection is to apply the MUSTY


    M Misleading Can occur more rapidly in technology than mythology. Look for:

    - dated popular fiction

    - Obsolete information

    - Books containing racial, cultural or sexual stereotyping

    U Ugly Refers to the physical condition of the book.

    - Antiquated appearance

    - Worn-out, frayed, dirty

    - Unable to mend

    S Superceded There may be newer copies available.

    - Duplicated copies

    - Almanacs, yearbooks, encyclopedias superseded by newer editions

    T Trivial Look for appropriateness for the collection. Check for poor writing, inaccurate

    information, an inappropriate interest or reading level for students

    Y Your collection has no use for the book. It is irrelevant to your curriculum.

  • Collection Development Policy 9

    Schedule for Weeding Books

    Weeding books is an ongoing process. Each year, one section of the library should be weeded,

    ensuring that the collection stays current and appropriate. Beginning in 2010/2011 school year,

    the weeding should follow this rotation:

    Year One: Home Reading Books

    Year Two: Reference and Periodicals

    Year Three: Picture Books

    Year Four: Non-fiction books *

    Year Five: Fiction and Fiction Series

    Year Six: Teaching Resources and Multi-media.

    *When weeding the non-fiction section, there are suggested copyright markers to consider.

    Please note, these are only suggested.

    Dewey Classifications

    Adapted from California Department of Education (n.d.)

    000 2-10 years

    100 10 years

    200 2-10 years

    300 5-10 years

    400 10 years

    500 5-10 years

    600 5-10 years

    700 5-15 years

    800 Flexible

    900 15 years

    Biographies Flexible

    Fiction 10 years

    Encyclopedia 5-7 years

    Reference evaluate on an individual basis

    Periodicals 5 years

    Almanacs 3 years in reference, 3 additional years in circulation

  • Collection Development Policy 10

    Procedure for Discarding Books

    Weeding can be quite a controversial issue in elementary schools. To ensure that due process is

    followed, the following procedure is recommended before discarding books.

    1. Delete books from collection and cross out school identification and barcode.

    2. Place the books in the staff room for 3-5 days to allow teachers to take any books that

    they deem useful.

    3. Offer to the students, parents and community in the lobby of the school.

    4. Remove hard covers and recycle the body of each book.

    **Note Ridge Meadows Recycling center takes hard cover books with covers still intact if

    dropped off at the recycling depot**

    Material Challenge Policy

    All efforts have been made to select appropriate materials that meet the goals of the library,

    school, and district. Resources have been selected based on recommendations, favorable reviews,

    and curriculum needs. In the case that a difference of opinion arises, the following policy should

    be followed to ensure that patron concerns are addressed.

    Once a material challenge form (Appendix B) has been filled out and si...


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