PROCESSING OF VOUCHERS/PAYROLLSExamination of documents supporting a transaction or series of transactions before these are paid for and recorded. This operates to determine compliance with the appropriation of law, and other specific statutory authority and regulations.CLIENT GROUP:Employees, Contractors, Suppliers, Other PayeesSERVICE SCHEDULE:Monday-Friday 8:00 A.M.-5:00 P.M.TOTAL PROCESSING TIME:1 dayTOTAL FEES:NoneREQUIREMENTS:General: Two copies of the following supporting documents: Purchase Request (PR), Canvass, Abstract, Purchase Order (PO), Obligation Request (OBR), Disbursement Voucher (DV), Inspection and Acceptance report (IAR), Charge Invoice or Official ReceiptInfra: PR, OBR, Program of Work, Letter request, Bank Guaranty (15% Advance), Contract, Performance Security, Notice of Award, Notice to Proceed, Bid docs, Statement of Work Accomplished with detailed computation, Statement of Elapsed Time, Pictures, DOLE certificate on Construction Safety, COA transmittal, Final Billing: Cert of Acceptance, Completion, Turnover, Contractors Affidavit, Inventory of Materials Retention: Cert of no Defect, Letter of Acceptance, Bank Guaranty, other relevant requirementsMeals: Activity Design, MealsSpare Parts: Pre-repair inspection report, Waster Materials Inventory, other relevant requirementsPayroll: Accomplishment Report, DTR, Logbook, Memorandum, Certification, Tracer, SSS Form, Payroll, other relevant requirementsPrizes: Payroll, Resolution, Activity Design, Program, Pictures, Authority to Claim, other relevant requirementsFund Transfer to Organizations: SEC/DOLE/CDA registration, BAC accreditation, audited FS, Approved Summary of Budgetary Requirements of project/program, Financial Work Plan, Program of Work (Infra) MOA, photographs, other relevant requirementsSalary: (First) Appointment, Oath of Office, Cert of Assumption, SALN, DTR, Assignment order (if applicable)Traveling Allowance: Travel Order approved in accordance with Sec 3 EO 298, Invitation, Itinerary of Travel, Certification of no previous cash advance (Cash Advance), Receipts (Reimbursements) Rental Contracts: (Equipment) Agency evaluation of equipment utilization, Bill invoices, cert of occupancy (space/bldg), contractRepair and Maintenance of Equipment & Motor Vehicles: Pre repair evaluation report & approved detailed plans of scope of work of repair, waste materials report, post inspection report, warranty cert, bill/invoices, cert of acceptance, and other relevant requirementsHonorarium: Authority of Claim Honorarium, Accomplishment ReportPurchase of Equipment/Inventory: Acknowledgment Receipt of Equipment, Inventory Custodian SlipOther Disbursements: Bill/InvoicesPROCESS FOR AVAILING THE SERVICE:THE STEPSRESPONSIBLE PERSONS1. Receives Vouchers/Payrolls and Forwards Admin Aide III-UW II:Franklin Del Rosario to Acctg Division for Journal EntryAdmin Aide :Joseph GenabeAdmin Aide: Jocelyn Indapan

2. Makes entry in VouchersSenior Bookkeeper: Teresita FloresAcctg Clerk III: Windelyn JuarezBookkeeper: Roselle AlcontinClerk II: Jory Jean AresClerk II: Rafael Vidal IIIAdmin Aide: Rey Carias

Makes Entry in PayrollAccountant II: Ken Renner Paderanga, CPA

3. Pre-audits VouchersMAA IV: Anna Marie Bergado, CPAMAA II: Al Ray BergadoENGR II: Canesio AlombroMAA I: Edwin LitanonMAA Assistant: Dionesio Alesna

Pre-Audits PayrollsLab Tech: Merlyn QueClerk II: Rafael Vidal IIIAdmin Aide: Vernaliza HoyohoyAdmin Aide: Teresa Quinto

4. Approves VouchersCity Accountant: Rica Carcueva, CPAAssistant City Accountant: Carlito Juarez, CPA

5. Forwards Vouchers to CTOAdmin Aide III-UW II:Franklin Del Rosario Payrolls to CMO/ADMIN/CBOAdmin Aide :Joseph GenabeAdmin Aide: Jocelyn Indapan