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Supply Chain Management:Property Management

PRESENTATION TO THE

PORTFOLIO COMMITTEE ON POLICE

3 September 2010


SUPPLY CHAIN MANAGEMENT

INTRODUCTORY REMARKS

Review

Develop

Align

Embed

INTRODUCTION

Lt Gen Kruser was appointed acting divisional commissioner SCM on 9 July 2010 - InterimFocus on tactical interventions

BALANCED PERFORMANCE PERSPECTIVE

To ensure an adequate and optimally utilized physical resources establishment

Value Proposition

Internal ProcessesCustomer Relations

Learning and GrowthGovernancePolitical (Diversity/BEE/HDI)Professional (Integrity / Policy Compliance)Return on InvestmentDemandPlanningAcquisitionAvailabilityUtilizationDisposalReputation Management

Batho Pele

ResearchUnderstanding the needProfessionalismValue ChainSustainabilityKnowledge Accumulation

CHALLENGES

Management Culture & Professional PracticeLack of a Professional SCM Practice and understandingFragmented Management approach and practices

General lack of command and controlPoor Financial and Asset ManagementSelective administrative Compliance towards regulatory environment

Non-availability of Management InformationStrategic Framework

Need for coherent Policy FrameworkNo Strategic PlanningNo development framework for SCM Capabilities

CHALLENGESIntegrity

Issues relating to the Bid & Tender ProcessesConflict of interest – Member/Provider RelationsManagement complacency

Undetected incidents of corruptions and fraudAlignment of performance outputs and service rendered

Organisational CultureAbsence of Service OrientationLack of professionalismAdministrative Attitude

GUIDING PRINCIPLES FOR INTERVENTIONS

Strategic Investment and Economic Empowerment

The SCM practice should reflect the accumulation of assets and resources as strategic assets for the SAPSFocus should be on the procurement of locally sourced equitable affordable quality resources relevant to Service Delivery by the SAPS.

Sound and professional SCM practice and methodologiesSCM Senior management – responsibility and accountability for

Professional practice, SCM Outcomes and Leading interventions

Re-alignment towards service delivery through proper consultation and agreement with its customers

GUIDING PRINCIPLES FOR INTERVENTIONS

A multi-year strategic and development framework for SCMICT Based Performance Monitoring, Service Evaluation and Organisational Development. (Management Information Capability)Operational priorities – focus of SCM service deliveryEnforcement of the accountable and responsible use of resources within the SAPS.

INTERVENTION FOCUSStrategic Management Issues

Strategic Planning Process and AgendaScoping of a Professional SCM Practice for the SAPSDevelopment of Management Information Capabilities for the Priority AreasAlignment of the Performance Management

Service Delivery PrioritiesFacility Management - Building of Police StationsVehicle Fleet Management - Mechanical Services, Vehicle AvailabilityProvider(Supplier) ManagementInventory Management

Addressing of Integrity IssuesIntegrity and Corruption Awareness Integrity ReportingCoordinated Interventions and InvestigationsIntegrity Risks


REGULATORY ASPECTS

Principles of DevolutionInterdepartmental Agreements

Devolution of Building and Functions for Custodial Responsibilities of Immovable Assets from NDPW to SAPS

Regulatory FrameworkPolicy and GuidelinesBusiness ProcessesBusiness SystemsHR Capabilities

AGREEMENTS BETWEEN SAPS AND NATIONAL DEPARTMENT OF PUBLIC

WORKS (NDPW)Devolution of Budgets and Introduction of Accommodation Charges (ref no 14/1/4 - 18 December 2005)Memorandum of Understanding on Devolution of Immovable Assets between DPW and SAPS (signed by SAPS on 31 January 2006)SAPS’ State of Readiness on the Devolution of Custodial Responsibilities from NDPW to SAPS (Treasury Approval dated 3 December 2008)

DEVOLUTION OF CUSTODIAL FUNCTIONS

In terms of the agreement only function specific accommodation can be devolved (function specific = SAPS Police Stations)Agreement came into effect 1 April 2009Police Stations currently devolved = 271SAPS is presently negotiating with DPW as to the exact figure of Police Stations to be devolved in 2011/12 and annually thereafter

CRITERIA USED TO IDENTIFY THE 271 DEVOLVED STATIONS

¨ Only stations not on DPW’s system for Capital Works and Planned Maintenance, were devolved. These stations had NO:¨ Planned maintenance registered¨ Capital Projects registered¨ Contractual obligations outstanding¨ Guarantees outstanding¨ Payments outstanding

¨ The estimated number of police stations to be devolved in 2011/12 = 59

MOU ON CUSTODIAL DEVOLUTION : PRINCIPLES

FUNCTION DEVOLVED ASSETS NON-DEVOLVED ASSETS

Maintenance and Property rates

•SAPS pays R 2-02 per m2 to DPW every quarter•Planned Maintenance : SAPS•Unplanned Maintenance:-Less than R 30 000 per case : Station Commanders-More than R 30 000 per case: SCM Processes

•SAPS pays R 101-00 per m2 to DPW every quarterly (applicable to all govt depts)•Planned Maintenance: DPW•Unplanned Maintenance:-Less than R 30 000 per case : Station Commanders-More than R 30 000 per case : DPW

Municipal Services

5% management fee paid to DPW monthly (implementing process to take over from DPW)•2009/10 Expenditure R 22 024 339

5% management fee paid to DPW monthly•2009/10 Expenditure R 22 024 339

Property Leases Remains DPW responsibility (Quarterly payment)

Remains DPW responsibility (Quarterly payment)

Capital Works SAPS to manage projects by:•Building Services•Outsourcing (Monthly payment against invoices/payment certificates)

DPW to perform the management of projects by outsourcing (Monthly payments of actual expenditure)

CUSTODIAL DEVOLUTION : ADVANTAGES/DISADVANTAGES


Maintenance and Property rates

ADVANTAGE:-SAPS manage own maintenance plan.-Increased control over fundsDISADVANTAGE:-Maintenance plan in development phase

DISADVANTAGE:-No SAPS control over allocations for planned maintenance-No control over expenditure on maintenance executed by DPW

Municipal Services(not executed by SAPS at present)

ADVANTAGE:-Saving of 5% management fee-Increased control over consumption

DISADVANTAGE:-Account information available re-actively-Inaccurate account information

CUSTODIAL DEVOLUTION : ADVANTAGES/DISADVANTAGES


Property Leases

None – no leases presently devolved

DISADVANTAGE:-SAPS have no control over lease periods or lease negotiations-Some leases are re-negotiated or leased without the approval of SAPS

Capital Works

ADVANTAGE:-SAPS have increased control over planning/contracts ito timeframes, contractual issues, etc.-Aim is to have shorter delivery times (1st project currently ahead of program – GaMasemola)

DISADVANTAGE:-SAPS have no control over contractual issues between DPW and a supplier/contractor

CO-OPERATION WITH OTHER DEPARTMENTSDepartment of Justice and Constitutional

DevelopmentCommunity Safety Centers

(Shared facilities with various Departments, eg. Correctional Services,

Health and Social Services and Justice and Constitutional Development)

• Adjoining facilities for ease of detainee transfer

• Courts in Police Stations• Standardized cell specification

• Community Safety Centers (one stop service centers):

• Khutsong (Gauteng)• Nsimbini (KZN)• Thembalethu (WC)• Centane (EC)• Tshidilamolomo (NW)• Leboeng (Limpopo)• Augrabies (NC)• Galeshewe (NC)• Thabong (FS) – presently in planning

SERVICE LEVEL AGREEMENTS WITH OTHER DEPARTMENTS AND LOCAL GOVERNMENT

SAPS and DPW to agree and finalize draft SLA (Ref : SLA Final April 2010)Initiated partnership with SALGA with the following aims:

Land reservation for new police stations and expansion of existing police stationsImproved work procedures for site transfers and planning approvalSpatial Development Frameworks of Municipalities to support SAPS infrastructure development plan

Progress : Initial meetings held with SALGA, formal presentation to Executive Management Committee to be scheduled, during which SAPS will outline their objectives and requirements in this regard.

PROPOSED SERVICE LEVEL AGREEMENTS WITH OTHER DEPARTMENTS AND LOCAL GOVERNMENT

The Police has requested SLA’s with the following Departments:

Department of Cooperation Governance and Traditional AffairsDepartment of Science and TechnologyDepartment of Rural Development and Land ReformDepartment of Human SettlementsDepartment of Environmental Affairs


CAPITAL WORKS

CAPITAL WORKS PROJECTS EXECUTED: DPW VS SAPS

No. of projectsreporte

d in Annual Report

Total no. of

projects under

differing stages

of execu-

tion

Execute by

NDPW

Execute by SAPS

% of no of

projects by SAPS

NDPW Allocation R ‘000

SAPS Allocation

R ‘000

Baseline Allocation R ‘000

% of budget executed by SAPS

2006/07 43 1615 1548 67 4,15 285 961 212 224 498 185 42,6

2007/08 37 1331 1248 83 6,24 498 705 228 314 727 019 31,4

2008/09 40 1478 1368 110 7,44 756 607 182 035 938 642 19,4

2009/10 34 962 898 64 6,65 794 419 259 309 1 053 728 24,6

The number of projects refers to all projects registered under capital works, not just major projects (incl. smaller projects, eg generators, additions, sewerage works, etc.

Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)

DEFINITIONS USED IN REPORTING ON IMMOVABLE ASSETS:

New Police Facilities (N)Police Facilities that are constructed in suburbs; townships; towns; cities and rural areas where no police facilities existed previously, or where a second station is built and the existing station is not closed.Re-established Police Facilities (RE)Existing Police Facilities that are replaced by totally upgraded and extensive additional or totally new structures on the existing site.Newly Re-established Police Facilities (NRE)Existing Police Facilities that are replaced by new structures on a new site and where the existing station is closed.Repaired and Upgraded (R&U)Existing Police Facilities that are repaired and upgraded to modern standards, with only minor additions.

PROPERTY DEVELOPMENT PROCESS

2424

Site Acquisition Site ClearanceDesign PlanningBid Construction Needs AssessmentNeed Identified for Service Utilization of Work study (RAG)Prioritization of the Need (MTEF)

NEED IDENTIFIED FOR IMMOVABLE ASSETS

Needs identified at various levels of SAPS (Station/Cluster/Provincial/Divisional)Factors influencing identification of need:

New townships established / population growthCrime statisticsImproved service delivery to community (accessibility)Operational needs


PRIORITIZATION

Current process for Prioritization:Station/Cluster/Provincial/Divisional priorities consolidated into National List and finally prioritized and approved by the National CommissionerWork-study utilized to quantify the need irt resources requiredPriorities linked to budget for implementation purposesDetermination of service provider (outsource /in-house)

Prioritization model in accordance to Government Immovable Asset Management Act (GIAMA) is under developmentHebron constructed before Itsoseng : Site clearance was in place for Hebron (2005-08-01), but not for Itsoseng (2006-07-06)


UTILIZATION OF WORK STUDY (RESOURCE ALLOCATION GUIDE)

Work study utilizes demographic factors like :Crime informationPopulation growthPersonnel strengthCommunity response

Resource Allocation guide quantifies the following :

PersonnelVehicles, IT and equipment Number of cells


BACKLOG OF POLICE STATIONS AND SATELLITES COUNTRYWIDE

Presently no clear criteria is available to ascertain backlogScientific process to be developed with SAPS : Efficiency Services & DPSAFinal list of backlog to be approved by National Commissioner


BACKLOG OF POLICE STATIONS BASED ON PRIORITIES IDENTIFIED BY SAPS

Description of Service

Currently under

construction

Included in 2010-2016 Building Program (in planning, no

construction yet)

Not included in Building Program

(approved work studies)

Sub-Totals

New Satellites 0 0 10 10Satellites upgraded to police stations

0

0 9 9New police stations 5 18 7 30Newly re-established police stations

7 7 1 15Re-established police stations 9 60 0 69Repaired and upgraded police stations

7 18 0 25Total backlog 28 103 27 158


STATUS OF FUNDING FOR POLICE STATIONS

Present status wrt backlog:The needs are not staticThe budget allocated at this stage for the 103 police stations amounts to:

R 140 mil - 2010/11R 646 mil - 2011/12 R 1, 160 bn - 2012/13R 1, 027 bn - 2013/14R 899 mil - 2014/15 R 363 mil - 2015/16

Site AcquisitionSite ClearanceDesign PlanningBid ConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)

BACKLOG OF OTHER FACILITIES BASED ON PRIORITIES IDENTIFIED BY SAPS

Description of service Currently under

construction

Included in 2010-2016 Building Program (in

planning, no construction yet)

Total estimated cost

Member’s Accommodation 0 2 R 62 mil

Dog Units 1 3 R 212 milForensic Science Laboratories 2 2 R 280 mil

Office Accommodation 3 13 R 244 milTraining Facilities 3 11 R 1,276bnProvision of Basic Services 0 121 R 217 mil

Other 1 20 R73 mil

Total 10 172 R 2, 364 bn


NEEDS ASSESSMENT

The needs assessment converts the Resource Allocation Guide into the following norms :

Space norms (size of facility)Cost norms (planned cost - this is an indication of the expected cost only, and is used in the budgeting process, in order to allocate existing budget, or motivate for additional budget needed)


SITE ACQUISITION

Sites are acquired by the following means :Government Owned (preferred)Transfer from Provinces/Local GovernmentDonations (private, tribal, etc.)Purchase Expropriation (only in exceptional circumstances)

Challenges in this regard are experienced with Local Government (Municipalities) which will be addressed through agreements with SALGACommunity Policing Forums are consulted in site identification process


SITE CLEARANCE

The site clearance process consists of the finalization of the following:

Identification of landSize and locationOwnershipSoil conditionsServices available (sewerage, water and electricity)Restrictive conditions (heritage, servitudes, zoning, etc.)ValuationEnvironmental impact


BIDS : APPOINTMENT OF CONSULTANTS

The Bid Adjudication Committee approved the use of Public Works pre-qualified roster to appoint the consultants in 2007.The roster is used to appoint consultants for all amounts less than R500 000-00.Consultants are appointed on a rotation basis.If the requirement is more than R500 000-00 formal bids are invited.


DESIGN PLANNING

SAPS Control over quality :Planning and Monitoring

Standards are used and monitored in planningDesign verified in comparison to space and cost normsAdherence to design and sound construction practices are monitored during construction

Use of Professional Services Providers :Appointments due to the following :

Specialized skills requiredSpecialized conditions add riskIn-house professionals used to plan and monitor in-house construction projects, as well as managing the appointed Service Providers

Ensuring value for moneyRegistered professionals are usedPayments strictly in accordance to milestones and set fees


BIDS : APPOINTMENT OF CONTRACTORS

Bids are administered as follows :Below R500 000:

Quotations are sourcedAbove R500 000:

Bids advertised in Government Tender Bulletin and on Construction Industry Development Board (CIDB) websiteSupply Chain Bid Adjudication Committee awards bidsContract is signed with contractor / professional service provider


CONSTRUCTIONSmall Station:Building size :Building cost :Construction period :

1568.47 m2R 19 526 130ideal -16 monthsactual – 24 months

Medium Station:Building size :Building cost :Construction period :

3008.95 m2R 28 250 485ideal - 20 monthsactual – 26 months

Large Station:Building size :Building cost :Construction period :


Mega Station:Building size :Building cost :Construction period :



CONSTRUCTION : COST COMPARISON

Patensie Police Station (Western Cape) :Type of work : New Police Station & Single QuartersBuilding size : 1 800 m2Building cost : R 3 543 470.84R per sqm : R1 968.60 Construction period : 15 monthsYear completed : 1995Jane Furse Police Station (Limpopo):Type of work : New Police Station & HousingBuilding size : 2 805.39 m2Building cost : R 32 536 793.45R per sqm : R 11 599.57Construction period : 28 monthsYear completed : 2009


EASTERN CAPE RADIO UPGRADINGConsists of two portions :

Machinery and Equipment (Operational Budget) :

Total budgeted amount R 920 757 240,00Amount spent 2009-10 R 183 milAmount budgeted 2010/11 R 200 mil

Buildings (Capital Works Budget) :Port Elizabeth - R 126 mil (65% construction progress)East London - R 59 mil (20% construction progress)Mthatha - R 80 mil (in planning)(once-off expenses over a multi year period)

EASTERN CAPE RADIO UPGRADING

Reasons for implementing in Eastern Cape:Instruction given by Deputy National Commissioner Hlela to proceed.

Network comprises of:212 high sites (for radio masts)3 new 10111 Centers

Progress to date:Bid awarded to Integcomm (December 2008)31 high site installations completed / 5 high sites under constructionApprovals completed to date (99 environmental, 104 civil aviation, 101 local authority)All leases signed for privately owned high sites (land use)Electrical supply complete to 60 high sites

FORENSIC SCIENCE LABORATORIESParow Forensic Science Laboratory:

Expenditure to date R 429 milTotal estimated cost R 689 mil

Accreditation of Parow Forensic Science Laboratory:

Designed and constructed to the most recent standardsAll required services in placeDesigned and constructed according to FSL needsAccreditation will be possible from a facility perspective

Pretoria Silverton Forensic Science Laboratory (Includes : airconditioning, fire protection & waterproofing)

Under construction R 27 mil

Pretoria Silverton Forensic Science Laboratory (New Drug Safe)

In planning R 1,7 mil


LEASES

STANDARD LEASE PERIODS According to DPW policy:

BEE compliant lessors:5 or 10 year leases (dependent on BEE percentage)

Non-BEE compliant lessors:2 year leases

Impact of 2 year leases on SAPS budget:Increase in re-location costIncrease in computer infrastructure costIncrease in tenant installation costs due to shorter payment periodHigher than market related costs are required by lessors at re-negotiation Reduced service delivery

LEASE REDUCTION PLAN

No renewals for residential leases Space management plan (Over/under utilization)Building offices for detectives at stations to free up leases (funding permitted)Prioritize the building of police stations within Capital budget to replace existing leases.Progress to build police stations to date:

Currently under construction 2Currently in planning 2Prioritized in building program 7Completed 2010/11 2

TOTAL NUMBER OF LEASES: 2007/08 TO 2010-08-10

Type of Lease No of Leases 2007/0

8

Annual Cost

No of Leases 2008/0

9

Annual Cost

No of Leases 2009/1

0

Annual Cost

No of Leases 2010/0

8/10

Annual Cost

Office Accommodation

760 R 454 mil

750 R 490 mil

736 R 617 mil

745 R 725 mil

Living Quarters 1 018 R 55 mil

874 R 60 mil

181 R 26 mil

105 R 21 mil

Land 250 R 17 mil

270 R 18 mil

295 R 4,8 mil

292 R 5 mil

Police Stations20 Contact Points127 Police Stations33 Satellite Police Stations

180 R 39 mil

180 R 43 mil

180 R 48 mil

180 R 53 mil

TOTAL 2208 R 565 mil

2074 R 611 mil

1392 R 696 mil

1322 R 804 mil


MAINTENANCE

- Planned Maintenance- Unplanned Maintenance (Day-to-day)

DEFINITIONS OF MAINTENANCEPlanned MaintenancePlanned work performed on a capital asset such as building and fixed equipment that helps them to reach their originally anticipated life and/or to restore them to the original state of maintenance condition. Unplanned Maintenance (Day-to-day)Unscheduled work that requires immediate action to restore services, or to remove a problem that could interrupt activities or services or to protect life and property. Such may include Reactive, Emergency and Corrective Maintenance.

PROCESS: PLANNED MAINTENANCE PROJECTS

Planned Maintenance: SAPS Facility

South African Police Service

Consultants appointed (architects, engineers, etc.)

Own Resources (SAPS Architects)

Department of Public WorksConsultants appointed (architects, engineers, etc.)

Needidentified

Property ClassificationExecuting Department

Devolved & New Police StationsNon-Devolved Police Stations & all other SAPS facilities

Bid advertised & Private Contractor appointedOwn Resources (SAPS Building Services)

Method of PlanningMethod of Construction

Bid advertised & Private Contractor appointed

4949

MAINTENANCE AND PROPERTY RATES : DEVOLVED (2009/10)

Accommodation charges for maintenance related to devolved accommodation that will not be claimed by DPW:

Annual rate per police station: R 101-00 per m2

Minus property rates: - R 2-02 per m2

Accommodation charge: =R 98-98 per m2

Extent of properties devolved: x 493 698 m

_______________________________________________

Accommodation charges

retained by the SAPS: = R 48 866 199-34 p/y

(Property rates of R 2-02 per m2 will still be paid to DPW)

MAINTENANCE AND PROPERTY RATES : DEVOLVED (2010/11)

Allocation of R 52 mill

MAINTENANCE AND PROPERTY RATES : DEVOLVED POLICE STATIONS

Number of Police Stations 271

PROCESS: UNPLANNED MAINTENANCE PROJECTS

Unplanned Maintenance: SAPS Facilities

South African Police ServiceBelow R30 0003 quotations, procurement authority, financial authorization, order, paymentProvincial BudgetDepartment of Public Works

Above R30 000Department of Public Works: Procedures3 quotations, procurement, financial authorization, order, payment

Property Classification

Devolved & New Police StationsNon-Devolved Police Stations & all other SAPS facilitiesAbove R30 000 3 quotations, procurement authority, financial authorization, order, paymentNational Budget

Needidentified

Executing Department Method of Execution

Below R30 000To SAPS Provincial Budget as under devolved.

5353

EXPENDITURE :UNPLANNED MAINTENANCE (LESS THAN R20 000)

PROVINCES

ALLOCATION2005/06

R ‘000

EXPENDITURE

2005/06R ‘000

ALLOCATION2006/07

R ‘000

EXPENDITURE

2006/07R ‘000

ALLOCATION2007/08

R ‘000

EXPENDITURE

2007/08R ‘000

ALLOCATION2008/09

R ‘000

EXPENDITURE

2008/09R ‘000

ALLOCATION2009/10

R ‘000

EXPENDITURE

2009/10R ‘000

HEAD OFFICE 4,449 15,894 15,456 15,762 18,640 17,519 21,479 19,643 16,184 16,186WESTERN CAPE PROVINCE 4,897 4,785 8,263 7,869 11,497 9,301 9,044 7,556 9,106 7,890NORTHERN CAPE PROVINCE 2,103 1,992 2,474 3,104 2,997 2,969 4,291 3,929 4,816 5,133FREE STATE PROVINCE 8,265 5,181 11,582 9,791 12,661 8,255 9,734 7,063 11,409 9,337EASTERN CAPE PROVINCE 14,585 21,642 20,637 25,057 17,239 16,376 17,512 18,588 17,013 14,601KWAZULU NATAL PROVINCE 24,223 22,327 21,293 20,093 20,659 18,059 21,980 20,731 20,009 21,251MPUMALANGA PROVINCE 7,225 4,305 11,378 7,679 10,108 8,440 7,598 5,713 8,592 6,109LIMPOPO PROVINCE 13,529 13,558 14,265 14,262 14,148 14,155 13,038 12,055 14,195 14,189GAUTENG PROVINCE 35,497 37,848 35,603 40,315 33,630 35,792 29,901 35,775 27,067 30,980NORTH WEST PROVINCE 17,815 18,285 23,356 21,823 16,723 19,007 12,385 14,195 9,579 13,938Total Expenditure 132,587 145,817 164,307 165,756 158,302 149,873 146,962 145,248 137,970 139,614

INTERVENTIONS TO IMPROVE UNPLANNED MAINTENANCE

Station Commanders trained to manage day-to-day maintenance :

Station Commanders Learning Program (Module 4)

Workshop held (26 May 2010) with Provincial representatives on day to day thresh hold increases (to R30 000 from 1 April 2010, according to Treasury Practice Note) and execution. Cascade practice notes to station level.

MAINTENANCE BACKLOG ON POLICE FACILITIES

KeyC5 Excellent conditionC4 Good conditionC3 Fair conditionC2 Poor conditionC1 Very poor condition

Value of backlog

R 13,291,704,163

FURTHER STEPS TO REDUCE MAINTENANCE BACKLOG – DEVOLVED POLICE STATIONS

Enforce Accountability by Station Commanders – Measured under Key Performance Areas for Day-to-day maintenanceRequest increase in baseline for Capital Works, since most planned maintenance work requires extensive work of capital nature.


GOVERNANCE

ExpenditureReporting

CAPITAL WORKS BUDGET VS EXPENDITURE

Type of Infrastructure

Planned for 2006/07

R’000

Actual for 2006/07

R’000

Planned for 2007/08

R’000

Actual for 2007/08

R’000

Planned for 2008/09

R’000

Actual for 2008/09

R’000

Planned for 2009/10

R’000

Actual for 2009/10

R’000

Accommodation

4,547

4,858

8,093

9,850

26,639

10,051

9

22

Cell Block

17,787

10,160

39,053

38,374 0 0 0 0

Dog Unit

543

543

95

193

43,240

50,538

43,215

43,221

Forensic Science Laboratory

23,166

52,135

47,929

54,836

76,439

111,927

184,063

184,064

Mechanical Garage

28

144

3,209

2,542

9,441

9,713 0 0

Member's Accommodation

23,619

33,032

26,726

25,411

9,908

7,706

6,988

7,030

Mortuary

0

29,007

95

109 0 0 0 0

Office Accommodation

10,787

18,396

7,213

6,497

33,057

29,479

89,684

90,176

Other

3,372

19,208

27,484

31,132

3,574

2,635

11,429

11,537

Police Station

313,769

234,847

420,663

437,079

680,189

670,805

686,106

660,316

Radio Control Centre

0

2,235 0 0 0 0 0 0

Recreational Facilities

0

1,503

1,957

1,973

458

153 0 0

Switching Centers

79,586

79,586

128,548

102,775 0 0 0 0

Training College

7,766

7,766 0 0 0 0 0 0

Training Facilities

13,138

4,685

15,753

16,047

55,696

45,635

32,234

57,363

Workshop Building

79

80

201

201 0 0 0 0

Grand Total

498,185

498,185

727,019

727,019

938,642

938,642

1,053,728

1,053,728

REPORTED COMPLETED POLICE STATIONS:

Mfuleni (Blue Downs – Western Cape):The buildings were handed over to the end user for beneficial occupation on 9 December 2009. All work is complete, except for the installation of the lift, for which bid approval is outstanding.

(A further delivery time of 4-6 months after awarding of the bid will be necessary for manufacturing)

Mayflower (Mpumalanga):Mayflower has not been listed as a priority by the Province, and has thus not been included in the Building Program.Work has been executed to improve the electricity and IT network, and two generators were installed.Current SAPS Building Services construction project includes:

- Electrical and plumbing upgrade- Installation of a water tank and pump- Paving and carports- Fencing- Roof and ceiling upgrades

THE WAY FORWARDFinalize the SLA between SAPS and DPW.Devolved stations - SAPS to actively drive the process to devolve more stations in the next financial year.SAPS to develop a plan for maintenance (planned and unplanned)Municipal charges - investigate the cost-effectiveness of SAPS paying accounts (implement procedures for payment by SAPS)Leases – SAPS to optimize the occupation and utilization of leases.Develop scientific criteria and methods to identify needs for police stations.Develop a prioritization model for the needs identified.Improved management information on property managementSAPS to conclude SLA’s with the departments involved in the site clearance process

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