Classified Staff Senate Meeting held August 16, 2000.

Present: Heidi Krieger, Michelene Decrow, Marge Jarry, Wendy Benson-Sargent, Janet Steeves,

Mary Dexter, Donna Tyler-Cummings, Steve Wiggins, Theresa Troegner, Terry Neff, Jim

Bradley & Cynthia Katula

Excused: Donna Dunbar, Attending Gorham Student Life Staff Retreat

Absent: Glenn Curtis, Norma Libby

June meeting minutes were approved w/ typo change correction

Motion made by Steve Wiggins to accept, Janet Steeves 2nd & all were unanimous

Heidi Krieger gave chair’s report

-Heidi & Michelene met a couple of weeks ago to discuss today’s meeting. They have a lot of

material to hand out. Professional Staff Senate is up on the web. Discussed meeting times and

dates of Professional Staff Senate and discussed Classified Staff Senate members attending Prof.

Staff Senate Meetings.

-Attendance report: We need to have all members attending meetings. Heidi’s expectations are

to be here for all meetings. She stated that she was very frank and blunt on this, indicating we

were voted in, knew what we were committed to, 1 meeting per month to be held the 3rd

Wednesday of each month. You are allowed only 2 missing or unexcused meetings. We are

expected to serve on a standing committee for their support as well. We are here with a purpose

to be involved, to assist and benefit the classified staff as a whole. Better to have an empty seat

then an excused meeting and not be productive in our work. We need the time commitment from

all Senate members. We all need to be productive members in the Senate. This was all

addressed when the call went out. You are not here just to be a member, attending meetings and

not become involved and productive on one of the standing committees. If you are unable to

attend you may send a report in advance if you need to be giving a report to the senate.

-Michelene noted that attendance and commitment is addressed in the Bylaws and has been

voted in. There is a Bylaw revision committee where they will address any changes.

-Welcome Breakfast: Heidi received notice from the Presidents office that the Executive

Committee has been invited to attend. The Welcome Breakfast will be held September 1, 2000 in

the Brooks Student Center in Gorham.

-The Board of Visitors meeting was a full day retreat held in July. There will be more meetings.

Heidi attended this meeting retreat. She left the meeting totally hyped up and impressed. It was

an awesome experience, and she was left flying high for three days. A study was done and

outside consultants were brought in. What does the Community want from USM? This was the

focus of the retreat. All want USM to be everything to everybody. Approximately 30 members

attended. Focus grouped to discuss results. People are thrilled with USM and the overall

consensus was that USM is an awesome place. Good staff, good faculty and programs as well.

There were three different focus groups. Heidi was not sure how the process started and who

originally participated. There were a large number of companies, all of which were invited.

Attending were area banks, National Semiconductor, Area school districts, as well as Portland

Adult Ed to name a few.

Terry Neff noted that Career Services is working more with employers in terms of marketing

USM. It would be helpful in terms of marketing to see what School Districts want to see from

USM.

Michelene Decrow & the Vice Chairs report – Michelene will address her information at the

Standing Committee later in the meeting.

Marge Jarry gave the Treasurer’s report.

6-2 President’s account

6-6 Interest

6-9 Charge account

Actual 3380.25, Available $3396.55? -Marge will contact Drew Masterman to confirm

information regarding accounts.

A JV was processed for $177.40 for the plaques PO August 8, 2000.

Jim Bradley gave the Voting Commissioners report

- Serena Brydon and George Pattershall have resigned from the Classified Staff Senate.

- Donna Tyler-Cummings (attending today) and Kathleen Schools were nominated for a 1-year

term. We need to refer to the bylaws regarding their being voted in.

- Donna expressed concerns regarding meeting attendance.

- Regarding Committee work Donna can decide what she’d like to join for a committee.

- The Executive Committee had discussed the two new candidates via email.

- Accepting these two candidates would bring us to a full senate. We also have a backup, Donald

Foster, UCT Help Desk, should anyone resign.

Wendy Benson-Sargent, Steve Wiggins, Cindy Katula, Donna Dunbar, Norma Libby, Donna

Tyler Cummings & Kathleen Schools need senate notebooks. Michelene will take charge of

getting members Senate notebooks.

Michelene will contact Melissa Rowe to get database info from her.

President’s Staff Report – Sam or Donna will be here for future meetings (no attendance in

August)

Heidi was aware of the following and passed the information along to members.

Joe Wood is out new Provost, replacing Mark Lapping

John Bay is Interim Director of the School of Business.

Law building – some of Muskie Institute is moving to the WPOR Building on Baxter Boulevard.

There are also 15 new parking spaces at this site although there are 37 staff members at this

location.

The house with the pool in Gorham at the entrance of Campus Avenue has been burned.

Casco Bay Center for workplace learning w/ immigrants program and Southern Maine

Partnership Grant Programs may be moving into the other house on School Street that is

currently undergoing renovations.

Senate Representation Reports

Professional Staff Senate – no one attended. We will need to get a copy of their minutes.

Faculty Senate – no reports

Student Senate – no reports

-Heidi will put together a calendar of all meetings, Professional Staff, Faculty & Students Senate

meetings as well. We would also like to include Standing Committee meeting dates if they are

available.

Professional Staff Senate meeting schedule is on the Internet and a list of senate members as

well.

Chris O’Connor – Chair

Kerry Sullivan – Vice Chair

Kimberly Sinclair & Alice Cash – Co- Secretary

Professional Staff Senate meetings are the 2nd Wednesday of each month.

Heidi would like to see everyone attend at least 1 Professional Staff Senate meeting.

Michelene would like to see us make it a commitment to attend.

September 13th Gorham meeting

October 11th LAC Meeting – Cindy Katula will attend

November 8th Portland meeting – Donna Tyler-Cummings will attend

December 13th Gorham meeting – Janet Steeves will attend

There are 16 of us, 3 senates, a dozen meetings, we should be able to all attend one of each of the

three other senate meetings. Don’t feel intimidated. The Professional Staff Senate looks to us

for ideas and to see how we run our meeting. We can in turn feed from their great ideas at their

meetings as well. Nolan Thompson was impressed with the Classified Staff Senate. Also

everyone should make a point to attend a Faculty Senate meeting as well, they meet 1 time per

month from 2-5pm on a Friday.

Student Senate- Wendy will get dates and times and forward them to all C-Staff Senate members

Standing Committees

Communication Committee – Janet Steeves reported

-Janet and Heidi have met. We will need to get out a newsletter in Beginning -Mid October and

Beginning -Mid March. The Newsletter will include a letter from the chair, a senate roster,

Information on the Annual General Meeting held in the fall. Other ideas included a recipe

corner, a Holiday schedule, trivia section, and any chair notes. If anyone has any thing to

contribute please forward to Janet. We would post the letter from the chair to the website and

even the newsletter. We need to put a date or volume issue or something to enable archiving of

newsletters. Beginning 2000, fall 2000, spring 2000. We will also need to have a survey for the

General Meeting.

-Are the Distinguished Award plaques in place on campus? We need to follow up to see if this

has been completed.

-Michelene had a tip for Staff Development workshops. Act as a facilitator with others in your

area who

may have not attended. Get an extra copy of the handouts to pass along to coworkers. Do a write

up of the workshop to accompany handouts. Nancy Ansheles is a great facilitator of workshops.

We may want to set up a workshop Archives. Anyone attending a workshop can get copies of

info to Michelene or Heidi to create Archives

Programs/Events/Workshops

-October 25th, fall General Meeting to be held in Gorham in Hastings Formal Lounge. Serves as

a welcoming to the Classified Staff. All Classified Staff are invited to attend. President

Pattnaude has approved release time for C-staff. President Pattnaude will give his Motivational

Speech and goals for the upcoming year. 8am Start time. Juices, coffee & fruit platter provided.

Senate members usually assist by bringing in baked goods, either home made or store bought.

We would like to have door prizes and donations if possible. We should look at doing a tour of

the Gorham campus and see the many changes in Gorham in Woodward Hall, possibly

Admissions, and the new dorm construction.

-Breakfast to be held March 27th in Brooks Dining Center in Gorham. Snow date of March

28th.

This committee should look into workshops for the breakfast. A couple of ideas presented were

Resume & what makes each person marketable. We could work with Career Services and Staff

Development. Other ideas were time management and takes classes as a resource to build skills

in our positions. Also connect with Advising and Faculty from the College of Education as

resources.

-Welcome Matters – it would be nice to have tours of campus for new employees.

Technology Committee

-No meeting had been held. Jim has updated new senator web page, check out new updates.

Take a moment and verify your own information. Discussion around photos, whether group or

individual or no photos at all. Our welcome button does not work. We would like to see that

when you click on the welcome button you get a message from Heidi/Chair. The C-staff listserv

is controlled by the technology committee. Terry Neff will contact Cheryl Nash and take over

those responsibilities. Another link that needs to be updated and working is to the listserv. If we

can’t get it working maybe we should delete the link altogether. Maybe the committee should

contact Mert Nickerson on commands, etc. Other Helpful links. Possibly creating a mentoring

page – access to other employees to call. For certain programs on campus or computer program

assistance – list references. Help w/ Word, Excel, Access. How to create a new web page.

News & Updates. Update Individual ideas. New classified employees. Post Technology By

laws.

Fundraising Committee

Heidi believes she has 2 full cases of mugs for new C-staff welcoming.

Marge & Michelene to get together. Need door prizes for fall general meeting.

Michelene made a motion to continue with welcoming mugs for C-Staff, Jim 2nd, all were

unanimous.

Possibly present them at welcome matters. We should also look to see if the Faculty Staff Senate

or Professional staff Senate does something as well, and if so coordinate w/ them.

Southworth Planetarium and Posters for Map???

Bake sale in the fall in Portland. High billing days.

There was also some discussion surrounding the Distinguished Classified Staff Award.

Should there be more than one award? Should there be other honorary awards? A committee

should be established to discuss this and develop those awards if so. Possibly establish an

Emerging Classified Staff Award, for new employees with less than 5 years service to USM.

Possibly each division should have their own. DFM & USM Police as well.

Jim Bradley made a motion to look at Establishing an Additional Awards committee, Steve 2nd,

all unanimous. Members of the C-staff should serve on this committee and recommendation was

that No more than one senator should probably serve on this committee. The C-Staff Senate

would make a final decision based on presentations and all funding of any presented awards

would be decided and voted on by them.

There was also discussion regarding the fact that complaints had been heard at the breakfast and

after that the chair of the C-staff was given the Distinguished C-Staff Award twice in the last few

years. Should they possibly be excluded. After some discussion it was decided this was for all

members of the C-staff to have impute on so we should include this in a survey/poll to all

members and see what the general consensus is and then bring the findings to this new

committee to review and present to C-staff Senate. Melissa Rowe also had some notes that it

would be helpful to have on some comments sent to her for review.

Update: Wendy contacted Melissa, she has info and will forward it to Wendy. She is unable to

commit the time to continue with this committee due to a new position in Athletics.

Other University Committees

Parking – Steve Wiggins is still serving and we are not sure if George is still serving on this.

Space – Heidi is on this committee

Search (if applicable) We may be asked to participate in Search committees held on campus for

C-Staff representation. There have not been many in a while. Mary Dexter served on Provost

search & Cindy Katula presently serves as a Search Coordinator for all searches at LAC.

Old Business – None

New Business

-Theme – think about it, work on a particular theme. Helping C-staff/Informing them of who we

are and what they do & letting them know who we are and that we are here to work with them

and what we do.

Getting the word out, getting C-staff involved. Bring an idea, phrase or catchy phrase to next

meeting.

Insert for Mugs – Melissa Rowe has the info on her computer. Janet Steeves will get info from

Melissa. Athletics may be on Mac’s, but Terry Neff has a MAC as well. If not contact David

Eldridge of Software Services to get assistance formatting from a MAC to PC or vise versa.

Jim made a motion to inquire about Printing costs – find out costs. Mary Dexter 2nd, all

unanimous.

A member of the ACSUM Union contacted Wendy who forwarded request to Heidi about

reports from the ACSUM Union being presented to the C-Staff Senate. The Prof. Staff Senate

allows updates to be presented at their meeting. Refer to Article 2 of the By laws regarding Non

bargaining issues. The C-staff is not to support or promote. We should be informed of ongoing

events.

Jim felt that if they want to speak to us to keep us informed that would be fine, but the ACSUM

representatives would need to understand that we were just to be informed. We would take no

sides regarding bargaining issues.

Michelene made a motion to table this, Terry & Marge 2nd, all unanimous.

We then broke out to discuss our individual committees and schedule meetings.

Classified Staff Senate Minutes

May 16, 2001- Gorham Minutes recorded by Theresa Troegner- Treasurer, Classified Staff Senate

Present: Heidi Krieger- Chair, Michelene Decrow- Vice Chair, Theresa Troegner- Treasurer,

Mary Dexter, Janet Steeves, Cindy Katula, Robin Audesse, Donna Dunbar, Sam Andrews,

Guests: Dewey Furgesen, Parking and Transportation Manager

Lisa Beecher, Chief of Police

Absent: None

Excused: Jim Bradley- Secretary, Wendy Benson-Sargent- Voting Commissioner

President's Staff Report- Sam Andrews

Sam reported on the open meetings that President Pattenaude held on the Portland, Gorham and

Lewiston /Auburn campuses. The meetings where held to inform the univeristy community on

the budget situation. The university is expected to see budget shortfall of $1.8 million - $2.0

million. The shortfall will be due to a number of things: a) 40% health care increase on July 1,

2002. b) 3% increase in operation costs c.) the revenues provided by the legislature is only a

4.2% increase in the first year and a 2.5% increase in the second year. Tuition will increase by

3.5% both years

Sam also reported that there will be a $2.00 per credit hour energy ser charge which should help

with the increase in operation costs, but it will not solve the budget shortfall. President

Pattenaudes main concern is to protect individuals, jobs and the quality of academic Programs at

the university during these budgetary issues.

Presidents Staff report- Sam Andrews

Sam reported that the University is looking into a 950 seat Performing Arts Center which will

house theater and Music performances. The cost of the building would be shared with the Maine

State Music Theater, who would use the space during the summer.

Summer enrollment is even with last year

Fall enrollment is up 3%

The number of transfer students is up 10%

The number of prepaid for fall semester is up.

Parking Fee and Fine Increases - Lisa Beecher, Chief of Police and

Dewey Ferguson, Parking and Transportation Manager

Parking operations are funded in three ways; parking decals, fines and parking meters. The

rising cost to run the parking operations leads to the rising cost in some areas.

Three fees will be increasing:

1. Parking fees / fines

Parking tickets will rise from $10.00 to $25.00

Semester parking decals will rise from $15.00 to $25.00

Parking decals purchased for the year will rise from $25.00 to $35.00

The purchase of addition Parking decals will rise form $15.00 to $20.00

2. Student Conduct Administration Fee

A $25.00 Administration fee will be charges for each student conduct case that receives a

sanction.

3. Recreation fee

There will be a $1.00 per credit hour increase in the recreation fee to help maintain the gyms

(Costello Complex and the Sullivan Gym), fund large projects, and help with the rising cost in

energy fees. The fee is currently at $8.00, it will rise to $9.00.

Michelene made a motion to approve the minutes.

Janet seconded.

Passed.: Unanimous

Chair's Report:

Heidi reported that all the senate cookbooks have been sold. She also reported that she received

and email from Nancy Artz regarding a carpool suggestion, USM to partner with ride share

which can be discussed with he Parking Committee.

The 2001 commencement had record number of attendees, 900-950 graduates marched in the

ceremony. Heidi then read a portion of the graduation guest speakers speech.

Treasurer's Report:

6-2 $7.25

6-6 $3,495.65

6-9 - $197.72 ( Theresa needs to JV the money charged to the 6-9 account for the printing of

Senate ballots, envelopes, and nomination calls to the 6-6 account. The transfer of funds will

bring the 6-9 account back into the positive)

Voting Commissioner's Report:

None -Wendy was not present.

Someone did comment that the Professional Staff Senate was also having problems recruiting

people for the senate as well.

Senate Representation Reports:

No one attended any of the Senates

Other University Committees:

UPBAC- Michelene reported that the meeting was canceled. The planning document is on the

website in its final form for those interested.

CALENDAR COMMITTEE- Michelene reported that the committee discussed changing the

schedule of school vacations, 2 weeks vacation would fall at the same time as elementary school

vacations. The committee will not make any proposed changes in the vacation schedule they get

the opionions of the faculty and staff.

Standing Committees:

Communication Committee:

Janet reported that the newsletter is not done yet.

Programs/ Events/Workshops Committee:

Theresa handed out copies of the results from the breakfast survey. Michelene reported that

loyalty awards were not handed out during the years of 1990 and 1991. President Pattenaude has

agreed to pay for these awards. Michelene will draft a letter on behalf of the senate, for the

President, to be delivered to all employees who did not receive thier awards.

Technology Committee:

None- Jim not Present

Committee to be named later:

Michelene meet with Michele Drucker-Horning, Dale McCormick will speak at Staff

Development day. The three dates that are suggested are October 24, October 31, November 7.

The time will be from 8-1. There will be 2 classified staff members will be on the committee,

Michelene suggested representation should be 1 Senator and 1 at-large. Classified representation

should be selected by the first meeting which will take place in August.

By- Laws Committee:

Mary made a motion to approve By-Laws.

Donna seconded.

Pass: Unanimous

Old Business:

Michelene Discussed Senate letterhead, going on the information on the memo from the

President's office Senate letterhead needs to comply with university letterhead.

Robin motioned to have USM letterhead with Senate name on it printed.

Janet seconded.

Pass: Unanimous.

New Business:

Robin reporter that handing out the mugs at Welcome Matters is difficult, she said she was able o

catch a few people before they left, but not all. Janet suggested we invite new employees to the

General Meeting.

Next Meeting will be Held on June 20, 2001 in 1 Payson Smith, Portland Campus

Meeting Adjourned at 4:00 p.m.

Classified Staff Senate Minutes

April 18, 2001 - Lewiston

Minutes recorded by Jim Bradley, Secretary, Classified Staff Senate

Present: Heidi Krieger-Chair, Michelene Decrow-Vice Chair, Jim Bradley-Secretary, Wendy

Benson-Sargent-Voting Commissioner, Janet Steeves, Cindy Katula, Robin Audesse, Sam

Andrews

Absent: none

Excused: Donna Dunbar, Terry Neff, Theresa Troegner, Mary Dexter

Janet made motion to accept the minutes.

Robin seconded.

Passed: Unanimous

Chair’s Report: Heidi passed around materials for everyone to read: Board of Visitors May 5th meeting, article

on Annual Report that appeared in Maine Sunday Telegram, article from Bangor Daily News on

USM.

Treasurer’s Report: None. – Theresa not present

President’s Staff Report: Sam Andrews Sam informed us that President Pattenaude will be attending the next Senate meeting to update

us on the budget situation at USM, especially the projected increase in health care costs which

may increase by as much as 40% in the second year. Sam painted a rather grim picture,

(financially speaking), but also stressed that rather than taking a “do nothing and hope”

approach, USM would instead be proactive to address the issues that the increase in health care

costs will effect.

Some figures that Sam put out, but asked us not to hold him to are:

Projected increase in Health Care: 1st year: 8%, 2nd year 40%

UMS is projecting $28 million dollars in expenses for 2 years and only expects $20 million in

revenues. USM’s portion of the shortfall would fall somewhere around $2 million dollars. The

projected costs are based on increase in insurance as stated and also includes 3% salary raise 1st

year and 3% raise 2nd year. The revenues include the projected 4.2% increase from the

legislature in 1st year and 2.5% in second year. Also included in the revenues would be a 3.5%

increase in tuition both each year.

Voting Commissioner Report: Call for nominees went out today on listserv. Envelopes are in from printing. The ballot should

go out the first of May. The deadline for nominations is Friday, April 27, 2001. Wendy and

Michelene sent letter to Vice Presidents encouraging them to have their dept. heads nominate

people to the Senate. Three V.P.’s have already called Wendy which is very encouraging.

Robin has decided not to return to the Senate due to feeling that she can’t commit the amount of

time that she would like to because of her job responsibilities. Robin’s seat was already

included in the number of open seats, which stands at 11 for this election: 8 2-year terms and 3 1-

year terms.

Senate Representation Reports: No one attended any of the Senates.

Wendy did mention that Judy Ryan has asked the Student Senate for an increase in $1.50 per

credit hour in student fees but that the Senate rejected it.

Other University Committees: Heidi brought up the fact that Dewey Ferguson had requested to meet with us next month to

update us on the proposal to increase parking violation fees. Sam said that the decision has

already been approved. When Dewey meets with us, it will really be to inform us of the

changes, rather than getting our input on them, since the decision has been made already.

Standing Committees:

Communication Committee: Janet said that the newsletter is not complete. Michelene asked what we had so far for content

and Wendy said she would get back to us on that. It’s not clear when the newsletter will come

out but it won’t be before out next meeting. Jim would like to discuss the content again before it

is sent out.

Programs/Events/Workshops: Theresa not present. Heidi did say that she has received a lot of positive feedback on the

breakfast and workshops. Wendy was concerned about FM not going to workshops. She has

asked FM for input on why, such as is it the topics or is there a scheduling problem. Sam said

the FM is very short staffed right now which might be a reason as well.

Michelene received a call from Libby Barrett who took photos at the breakfast. Libby said that

some of the nominees photos did not come out very well and was asking the Senate to decide if

she should not send any of the photos out, or send just the good ones. Senate decided that good

photos should go out and also that we should send a letter to those not getting photos to explain

what happened. Wendy agreed to draft the letter.

Michelene also told us that the photos that she took of the breakfast, with the intent of putting

them up on our website, did not come out.

Also, vegetarian sausage was a big hit, may want to increase amount next year. Jim would like

to have the survey compiled so we can look at them before the next meeting.

Committee to be named later: No report.

Technology Report: Wendy sent Jim the call for nomination form and he will put it up on the web along with a

listserv notice that it is there.

By-Laws Committee: Michelene handed out copies of the proposed by-laws changes. Each area was discussed with

some revisions made. Attached to these minutes is a copy of the revised by-laws. In

accordance with our current by-laws, the proposed changes have now been read into the

minutes. At the May meeting, the Senate will vote to approve them. The changes will take

effect once that vote has taken place.

OLD BUSINESS:

Staff Development Day: This was a follow up an earlier discussion we had as to whether or not we wanted to participate

with Staff Development in coordinating the Staff Development Day. Two people from each

Senate (Classified, Professional, Faculty) will be appointed to the committee. The appointees

will be active participants and will ultimately make the decisions. Each Senate will pay $250

toward the costs of the event. Total cost is expected to be $1000.

Michelene made motion to participate with Staff Development and pay the $250.

Wendy Seconded.

Passed: Unanimous

NEW BUSINESS:

Wendy handed out the new LAC Corporate Discount cards. The cards are specific to businesses

in the Lewiston/Auburn area and include a fitness center, which helps to address the concerns of

the classified staff at LAC about not having fitness facilities on campus.

Proposal for letterhead: Tabled until next meeting.

Chili Contest: Tabled until next meeting.

Annual Report: Tabled until next meeting.

Next Senate Meeting will be May 16, 2001 in 108 Bailey Hall - Gorham Campus

Meeting adjourned at 4:00 p.m.

Return To Meetings and Minutes - Classified Staff Senate

Classified Staff Senate Minutes

March 21, 2001 - Portland

Minutes recorded by Jim Bradley, Secretary, Classified Staff Senate

Present: Heidi Krieger - Chair, Terry Neff, Cindy Katula, Donna Dunbar, Mary Dexter, Janet

Steeves, Michelene Decrow – Vice Chair, Theresa Troegner - Treasurer, Robin Audesse, Jim

Bradley - Secretary, Wendy Benson-Sargent, Sam Andrews

Absent: none

Excused: none

Michelene made motion to accept the minutes.

Theresa seconded.

Passed: Unanimous

Chair’s Report:

Vincent Pelligrino leaving end of March.

There was a good turnout at the Planning Meeting that Heidi comoderated. Wendy and

Michelene were also in attendance. The key issues addressed were:

1. lack of community (and the need for it)

2. the idea of giving each campus their own identity – this still needs to be worked out.

3. Faculty upset with the lack of lounge

4. Heidi stressed at the town meeting that although faculty are important, we also needed to

remember the classified and professional staff as well. She stated that we needed the senate and

the community it can provide and it would be helpful if supervisors were supportive of classified

staff members who want to join the senate.

5. Need to get together for meetings and to get support for those meetings.

Wendy also mentioned the need for a better university “community”, need to interact with other

departments, and also that the “Spring Fling” is a great way to interact with other c-staff and

departments.

Terry would like to see more divisional meetings. Would like to know who else works in her

division, interact with them, connecting with others, and getting a feeling that you belong to

something bigger than your office.

Wendy mentioned that at the planning meeting,Nolan Thompson suggested an employee night –

such as Bleachers, Wendy will check with Mert Nickerson to discuss putting on Listserv.

Sam has a good response when he has his divisional meetings. Only two divisions currently

have divisional meetings (Sam and Rosa).

Treasurer’s Report:

6-2 $207.86

6-6 $3507.67

6-9 $161.00

President’s Staff Report: Sam Andrews

Current insurance contract is set to expire June 2001. Contract is much less than what it should

be. Sam foresees a possible 40% increase in insurance costs on the new contract. Room and

Board rates will be increasing, mostly due to increase in energy costs. Approx. increase is 4.9%.

Accreditation Team will be holding University wide meetings from 4/1 – 4/14.

“Chronicle of Higher Education” has article on the UMS.

Any additional comments planning proposal should be sent to Provost ASAP.

Beth Shore new VP of Advancement, joining in June, she is a USM graduate.

Advising and Academic Support merged into 1 department as of 3/20/01, Susan Campbell in

charge, title to be determined later.

Voting Commissioner Report:

Wendy will meet with Michelene after breakfast to discuss what she needs to do.

Standing Committees:

Communication Committee:

Heidi said that the newsletter is far from complete. Wendy offered to help her with it.

Programs/Events/Workshops:

Donna reported that we would have vegetarian alternatives to the sausage at the breakfast.

Theresa passed around sign up sheet for the breakfast. Heidi displayed pot with seeds, etc. for

centerpiece.

Bookmark passed around. The PEW members will get together to finish them.

There is some confusion regarding the interpreter, company is requesting person’s name.. Not

sure who the person is that needs it or if the company needs to know that. Suggestion was made

that interpreter should not single out one person but be for anyone who needs them therefore

stand behind speaker.

Committee to be named later:

Robin and Michelene met with Michelle Horning Drucker regarding Welcome Matters and our

participation in it. Michelle is not in favor of CSS having table at beginning of Welcome

Matters because they have worked hard to try to get faculty/professionals/ and c-staff to attend

the welcome matters and to give them a sense of “unity.” Michelle is afraid that if we pull c-

staff members aside it will undo the work that they have been doing. Michelle doesn’t mind if

we have mugs/etc at the end of Welcome Matters. Also, if we wanted to speak at the meeting,

we would need to discuss all three senates in general terms, again not to isolate those who are

attending welcome matters. It was also mentioned that most new employees don’t know if they

are classified or professional.

Heidi suggested designing a brochure for the all the senates that could be handed out at welcome

matters.

Robin is in charge of this and will keep us updated on her progress.

Technology Report:

Jim had nothing to report.

MISCELLANEOUS:

Michelene suggested idea of having Vice President’s become more involved with getting people

to join the Senate. An option would be to divide up senate membership based on divisions and

then ask Vice President’s to help fill their division seats. VP’s would not be responsible for

filling the seats, but it might help with getting supervisor approval is the VP’s are involved in the

process. There was a little discussion on this but then subject changed and no decisions or

recommendations were made.

Michelene also suggested having a Senate Retreat with facilitators to help us find an identity and

to set goals, and to figure out what it is that we should be doing. Some suggestions were to

invite past Senators to provide input on what they did. There was some discussion but no

decisions or recommendations were made.

Classified Staff Senate Meeting Minutes: January 24, 2001

Minutes recorded by Heidi M. Krieger, Chair, Classified Staff Senate

Present: Mary Dexter, Jim Bradley, Terry Neff, Cindy Katula, Janet Steeves, Heidi Krieger,

Michelene Decrow, Theresa Troegner, Robin Audesse, Sam Andrews

Absent: Insowa Jones, George Hamilton

Excused: Donna Dunbar, Wendy Benson-Sargent

Guests: Chris Harriman, Dave Early

Presentation of "Master Plan" by Dave Early (Facilities Management) and Sam Andrews

Planning Committee went to city to talk about bio sciences addition and receiving required

permits. City required an updated master plan in order for new permits to be granted. Each

building needs to be permitted based on own merits. Each building will have own building

committee.

Dave will speak today about the big plan, the vision, the good ideas.

Sam Andrews, Dave Early, Helen Gorgas-Goulding, Bob Goettel, Judy Ryan, with Orcuttt

Associates, who specialize in master planning and landscape planning.

The goals of the Master Plan include the following:

Make the Portland campus pedestrian friendly.

Create a gateway to the campus to increase visibility of the campus.

Add green space-maintain and improve current green space for future.

Make the library the cornerstone of the campus rather than have it viewed as the edge of

campus -position on campus is critical.

Make campus more user friendly - consolidate buildings and offices to be more efficient.

handouts - outline of master plan and goals and objectives

Map 1- looking at buildings and uses, neighbors such as Pier One and Oakhurst Dairy.

Gym used by outsiders as well as students

Library used by outsiders as well as students

Map 2 - looking at roads around campus. Those more heavily traveled are Forest Avenue,

Falmouth Street, Bedford Street, Deering Avenue. Parking traffic analysis conducted. Motion

by board of trustees in 70s defining the boundaries of campus. Pretty much defined as it stands.

Map 3 - looking at pathways and pedestrian movement throughout campus. Conflict between

pedestrian and vehicle traffic, especially on Bedford Street and at intersection near Law school

(Deering, Brighton, Falmouth)

Map 4 - looking at complete inventory of campus vegetation–trees, shrubs, some go back to the

days of the original Deering estate.

Map 5 - looking at the buffer between campus and residential neighborhoods and large open

space that doesn't get a lot of use. Look at how buildings might be planned considering wind and

southern exposure.

Map 5 - looking at (building committee with science faculty using labs headed by Brian

Hodgkin) Biosciences addition on Science Building (ground breaking this spring). 44 parking

spaces will be lost. Plans to be made to replace parking. Parking committee has voted that when

project starts, commuter lot at campus center will allow mixed parking. Handicap parking will

remain in front of gym. Some green space to be added between Luther Bonney and Science

Building to replace some of blacktop in existence. Enhancements to be made to Science

Building to be made to make it look more whole rather than clear distinctions that exist when

first addition was put on.

Map 6 - Community Education Facility and parking garage. Request for $ going through

legislature as we speak. This building would include a 500 seat lecture hall which would be a

great community asset and a benefit to our education programs. Powers house, small business

development center are taken out with construction. Additional program space will be added.

Parking facility will be three levels. Traffic will be reroute from lower Bedford to Winslow

Street onto Conant Street so exiting and entering will be done along fence area near 295 and

Surrenden Street.

Portland campus is on a hill with approximately a 50 foot drop in elevation from Masterton Hall

to end of Bedford Street.

Parking garage cut into the earth to make better presentation to street as it won't look like a

tower of a garage.

Currently 540 spaces exist in Bedford Street lot. Based on studies and plan the ideal needs to

add 600 spaces.

Robin raised question about neighbor reaction from residents on streets affected by new

entrance to parking garage. Dave indicated that discussion has occurred and future discussion

with neighbors will be conducted to get buy-in. This plan eliminates parking on Washburn

Street. Traffic may be the same but the advantage will be no parking on street.

City requested funding to improve interchange on Forest Ave. Not approved at this time, but

may be approved in future. At no time will USM have an interchange off interstate. Too many

safety concerns.

University currently owns all houses except two on Bedford Street and all except four on

Chamberlain Avenue.

New building site could include Senior College, Bookstore, student groups etc. but not yet

determined. Building committee will wrestle with this issue.

Dave believes that this phase of the project could be done in 5 years.

Next piece of plan involves creating green area in front of campus center and eliminating

parking lot to make it more user-friendly. Need to maintain parking lot (P1) near Luther Bonney

including handicap parking and service vehicle access.

Perhaps short-term parking in front of campus center. Move buses to other side of street still

making the loop. 190 parking spaces in front of campus center will be lost. Must add this

parking to garage. An added fourth level will be created to accommodate these additional

spaces.

Further into the future (12-15 years?)....

Current Facilities management building to be linked up with Woodbury Campus Center

Facilities Management to move to building near parking garage.

New academic buildings in place of houses along Bedford Sstreet on campus side.

Houses on Bedford to be replaced by buildings as well.

Houses are not efficient, accessible is poor, not user friendly (some staff need to walk through

offices of other staff to get to own offices). Good for sense of community due to small

environment. Out buildings are difficult to clean and heating costs are very high in these

buildings.

Brighton Avenue to Bedford street has been discontinued in this plan. City has brought this to

USM and funding has been requested. At some point the triangle will be connected to campus

and street traffic re-routed to Deering Avenue. This will reduce traffic. Envisioned as a

promenade. Some traffic will be allowed such as handicap, buses, service vehicles, emergency

vehicles.

Gateway created on Forest Avenue so University is highly visible. Traveling from Brighton

Avenue to Surrenden Street to parking facility.

Michelene asked about brown areas around law school. Dave indicated this would be a

possible addition to the Law Library. Sam said that the original master plan created a facade to

house offices etc. which is not what is there now. Original plan not realized.

Robin asked about having a second gateway on back of campus (near Payson). Dave said that

it would not be as pronounced because more traffic comes from Forest Avenue area.

Michelene asked about the future of Exeter Street. Dave indicated that houses would be

maintained as is because they serve as a buffer effect with neighbors.

Buildings accumulated at rate of approximately 1 per year. 11 purchased in last ten years.

Houses purchased at appraised value. Must be acceptable to owner or else purchase does not

occur.

Robin asked about connection of library to campus. Dave indicated that bridges would be built

to connect buildings and make it more pedestrian friendly. Library to Muskie School to

Woodbury Campus Center. Educational Facility to Luther Bonney/Masterton area.

Future buildings on Bedford Street to replace houses currently owned by University.

Expansion of gym building with arcade (covered area) connecting Sullivan Gym with

Woodbury Campus Center. Heat Plant and Oakhurst behind these buildings will not be leaving.

Possible purchase of Bleachers and Pier One in future. New buildings for academics etc.

Electrical company gone at some point but no immediate plans.

Dave said that the changes may not be exactly as master plan projects, but changes will be

occurring and expansions taking place.

Sam said that of $130 million of capital plan about $25-26 million in projects are already

underway.

Janet asked about city's reaction to presentation. City requested that a master plan be done.

What is being discussed with city is the expansion of Biosciences onto Science Building.

Parking facility could get great utilization on weekends for functions being held on weekends

using the lecture facility.

Heidi asked bout safety issues with parking garage and walking across campus to garage.

Dave indicated that much attention would be given to garage and safety issues as many nooks

and crannies can be part of the garage.

Robin asked about lighting on campus and green spaces. Committee will be formed to look at

campus this summer and lighting issues. A lighting consultant will be brought in as well.

Anyone interested in serving on this committee should contact Dave early. Lighting is adequate

if person can see facial features of person 10-15 feet away in dark. If this can't be done, lighting

is not adequate. Pathways, behind buildings, any potential hiding places, etc. are reviewed.

Treasurer's Report: Theresa

Heidi sold two cookbooks for $5

6-9 $ 161.01

6-6 $3476.69

6-2 $ 229.86 which includes purchases from Aramark and decoration $12.56

President's Staff Report: Sam Andrews

Board of Trustees meeting on campus this weekend

Master of Fine Arts Stone Coast Writers Master Degree approved. Limited residence so not as

much need to be on campus. Administered by Graduate Studies with Mary Sloan as contact.

At BOT meeting Bob Woodbury reported 15 PhD students in Muskie program. Nice start for

new program. New Muskie building received $1million pledge so there is now $5.2 towards

building. Heidi asked what the estimated cost of the building is. Sam said the original intention

was 4$ million but now much larger due to the requests/needs of Muskie.

As we speak, the budget is being considered by the Appropriations Committee in the

Legislature. President requested $9 million, Governor proposed 2.5 million.

Residence hall is still moving along in Gorham. Suppose to be finished by August 15 and

occupied by incoming students Fall 2001.

Senate Representation Reports:

Professional Staff Senate

Janet went to December's meeting. Professional staff presented to Provost their hopes for the

future. Handout from Janet.

Faculty Senate - no report

Student Senate - no report

Standing Committee Reports:

Communication Committee:

Janet reported that the next letter will be completed and distributed to staff by the middle of

March (prior to the Recognition Breakfast). Submissions can be sent to Janet or Heidi.

Need to develop survey for breakfast.

P/E/W Committee:

Theresa reported on the November 30 meeting. Committee discussed the breakfast. Leadership

chosen as theme. Susan Campbell will speak on "Leadership" during breakfast and facilitate a

workshop after meeting. Format of workshop will be similar to the workshop at Staff

Development Day.

Raffles. 50/50, etc. will also be held at Breakfast as fundraisers.

Heidi indicated that she had heard students from the Music Department perform at the Board of

Trustees dinner. Asked if people were interested in exploring the possibility of hiring some of

these students to provide entertainment at Recognition Day Breakfast. Response from Senators

was favorable if cost and time allow. Time frame for Breakfast would have to be explored to

determine if time allows for both speaker and entertainment.

Fund-raising Committee:

No one currently on committee. Michelene asked about soliciting for raffle baskets as fund-

raiser such as that done last year. Heidi voiced concern about so many other similar raffles being

done already and proposed looking at new, more unique ways to raise money. Robin Audesse

agreed to be on this committee and Michelene also volunteered.

Technology Committee:

Jim said that there was really nothing to say. Committee met prior to this meeting. Lots of

changes and updates to make to web site. Terry will be coordinating with breakfast committee to

get information for website.

Voting Commissioner:

Jim asked about the status of Insowa Jones (Police) and George Hamilton (FM). Heidi indicated

that she had talked to Insowa and Insowa stated that she really did want to be a part, but she was

unable to attend meetings because the department is so short staffed. Heidi had also had contact

with George who stopped by office with input on various subjects.

Both Insowa and George have two unexcused absences.

Motion made by Michelene to remove Insowa from actual Senate and to instead encourage her

to serve on a committee.

Seconded: ?

Passed: Unanimous

Heidi will send a letter regarding above motion.

Discussion continued regarding George Hamilton. It was also decided to send a letter to George

indicating that due to two unexcused absences he will be removed from the Senate and the

suggestion will be made to serve on a committee

Terry will remove both names from the clsen-L listserve

Motion made by Jim to not fill seats until election May.

Seconded: Cindy

Passed: Unanimous

Jim suggested the entire senate sit down and look why no one wants to stay on senate.

Michelene suggested that we try to get the Senate mentioned Welcome Matters.

Motion made by Michelene to extend meeting in February from 1-4 p.m. to be a 3 hour meeting.

Seconded: Janet

Passed: unanimous.

Old Business:

Heidi reported that the estimate to purchase a rubber stamp with the Senate logo to be used for

"thank you" and various inserts etc. is for $27.95

Motion made by Mary to buy stamp with logo.

Seconded: Robin.

Passed: Unanimous

Heidi reported that the estimate for laminated posters with Senate logo to be used at various

functions such as fund-raisers etc. is for approximate $3 each.

Motion made by to buy posters with log.

Seconded:

Passed:

Terry will send disk with logo to Heidi who will order posters from Instructional Technology.

Distinguished Classified Staff Award:

Jim reported that there are no nominations as of two days ago. Jim will advise Donna at first

meeting which will be held Friday morning.

Emerging Classified Staff Award

Michelene reported that the information has been distributed around campus. Gift set for the

award recipient will be paid for by senate. At the next meeting (under "New Business") Senate

will need to discuss what gift set will be.

Note: Need to know when workshops at breakfast will end so Donna can set up the bus.

New Business:

Michelene reported that the By-laws Committee will be meeting after this meeting to get

recommendations. By-laws to be ratified before term of this senate ends.

Meeting adjourned

Classified Staff Senate Meeting Minutes: November 15, 2000

Minutes recorded by Wendy Benson-Sargent and produced by Heidi M. Krieger

Present: Heidi Krieger, Michelene Decrow, Theresa Troegner, Wendy Benson-Sargent, Jim

Bradley, Terry Neff, Donna Dunbar, Cindy Katula, Mary Dexter, Janet Steeves, President

Richard Pattenaude

Excused: Robin Audesse

Absent: Insowa Jones, George Hamilton

President Pattenaude joined the meeting to discuss the future of USM. The university has

currently been working off a five-year plan since 1996 so it is now time to establish a new plan

for the future.

Due to budget cuts and a terrible economy, students were unable to come to school. 1990-1995

was the worst.

The President has asked Joe Wood (new Provost) to coordinate Town Meetings to open the

conversation about the future and what USM needs to do. December 31 has been established as

the deadline for the first draft of the plan.

The meetings have been attended by faculty and professional staff and most of the issues have

centered around academics. President Pattenaude attended this meeting to solicit our help to

encourage all of the classified staff to provide feedback and opinions. The classified staff voice

is important for the draft. He would like to see the following in on this planning. What can we

do to make this a better institution? Generic issues should be discussed. Nobody owns the

classrooms. President gave an example of 1 Payson Smith Hall needing new tables. Tables were

in poor shape with holes in them.

President Pattenaude did request that salary and wages not be the most discussed topic. He

understands that we are not paid enough, but we are caught in a system wide problem and it is a

tough situation. Priority on budget request will be operating budget which will include wages

and salaries.

The Senate will draft a letter of issues to Provost and copied to the President.

Computers are needed to function–essential tool of the position. USM has computers for all

faculty members in need. If there is need for someone to have technology, the request should be

directed to the Provost so that the needs can be examined and met. What are our critical needs

here at USM? Bring these issues to the town meetings.

USM ignores liberal education, humanities, student affairs and support.

The report from the Board of Visitors is not the University's plan. This is a strong voice from

external advisors on what they want to see at USM.

President Pattenaude is requesting classified staff to attend these town meetings and make their

opinions heard.

USM is the training ground for Greater Portland. Portland and surrounding towns have higher

cost of living than northern Maine towns and yet the same wages are paid. Therefore, employees

are living on the same amount of income with very different costs of living. Instead of asking

the system for money, we should ask for flexibility to determine own pay rates.

Heidi talked about the President's discussion. The suggestion was made that each senator talk to

people within their division to get feedback and post the feedback onto the web and c-staff

Listserv.

We will need to dedicate a portion of the next meeting (December 20) to discuss town meeting

issues and draft a letter.

Motion made by Janet Steeves to extend December meeting to 5p.m. to discuss town meeting

and draft a letter.

Seconded: Mary Dexter

Passed: Unanimous

Motion made by Jim Bradley to approve minutes from October.

Seconded: Theresa Troegner

Passed: Unanimous

Chair's Report:

Approximately 70 people attended the General Meeting and feedback was very positive. Hillary

Crossman from Staff Development indicated she loved her first meeting and would like to

participate in the future.

Steve Wiggins has two unexcused absences on record. According to Senate By-Laws, Steve can

be voted off the Senate. Due to a lack of participation in committee meetings and at the General

Meeting, a vote was taken by the entire Senate to send a notice to Steve indicating that he is no

longer a member of the Classified Staff Senate.

Treasurer's Report:

Current account balances:

6-2 account $ 519.57

6-6 account $3444.54

6-9 account $ 151.01

Expenses: General Meeting flyers $ 63.75

Election flyers $ 63.75

Newsletter $114.81

Binders $ 22.62

Voting Commissioner's Report:

Insowa is unable to attend meeting. Excused for October meeting. She wants to be involved but

Police Department is very short staffed. Heidi spoke to her and she had not received the

information packet which contained the meeting dates. Heidi will send another. She did receive

the binder from Theresa.

Jim would talk to her about reconsidering the timing, maybe join in the spring. Today will be

considered her first unexcused absence. Heidi will talk to her.

George Hamilton from Facilities Management has Wednesday and Thursday off each week. He

is anxious to become a senator. George is also a student in the Art department since 1988.

One seat open from Steve's vacancy. Will check on Insowa and George. Heidi will email

reminders before each meeting.

Senate Representation Reports:

Professional Staff Senate: no report

Faculty Senate: no report

Student Senate:

Susan Campbell attended the Student Senate meeting to discuss Advising Services. Questions

were asked about qualifications of advisors. Susan has a doctorate and advisors either have a

master's degree or are near completion of a master's program.

A question was also asked about the HRD 110 course and if students were being required to take

it. Susan indicated that advisors encourage students to take the course, but advisors do not force

students into the course. Susan said she would certainly have this conversation with advisors.

What became clear in this meeting is that all advisors (professional advisors and faculty

advisors) are being lumped together without a clear knowledge of the difference between the

two.

Standing Committee Reports:

Communication Committee: Heidi and Janet have not met but will be doing a letter this spring.

Heidi thought about the possibility about doing a mini-winter newsletter. Feedback from Senate

was positive as long as enough pertinent information warranted a newsletter. Possibly include

spring holidays and breaks, award & scholarship information.

PEW Committee: Has not met since General Meeting. Encourage all Senators to start thinking

about fun stuff for meeting.

Technology: Chris Harriman will be the web editor. We will also encourage her to join the

senate. Heidi needs to contact Steve Houser to give permission for Chris to gain access to web.

Chris wants to attend next events committee meeting. Newsletter put on web in Adobe file.

Michelene brought up the color of the senate logo.

Distinguished Classified

Staff Awards Committee: The issue has come up again about a senator receiving the award and

the image this presents to the award. By being excluded from this process, senators are being

punished. The award is about service and leadership. Perhaps the President and Sam Andrews

will take facilitate this awards process so that it does not appear as a conflict of interest if the

senate overseas it.

4 criteria: workplace and assisting others

training

community involvement

leadership

Heidi will contact Sam and Donna about these concerns.

Fund-raising Committee: no one represented. Bake sale will be held the last week of finals.

Suggestions include soup crocks, chowder and chili. Also, baked goods such as brownies,

whoopie pies, cookies. All should be individually wrapped for sale.

Another possible fund-raiser: chili cook-off with profits going to scholarships. $ are raised by

people paying to be judges and sampling the entries.

Steve Rand coordinates a chili cook-off in Gorham. Heidi will check with Steve about doing

one in Portland.

Old Business: We received 36 surveys. Some points were left blank. Heidi typed up a

summary of comments.

New Business: Heidi suggested having a rubber stamp made with the Senate logo. Heidi will get

estimates from Welch Stencil.

Theresa made the motion to get estimates.

Seconded: Terry

Passed: Unanimous

Heidi suggested having laminated posters made with Senate logo to be used at smaller functions

such as bake sales etc.

Janet made motion to get estimates.

Seconded: Mary Dexter

Passed: Unanimous

Heidi reiterated previous email about designing training for other classified staff on ISIS and

University functions. This training would be provided by advisors from Advising Services and

folks from the Registrar's office in conjunction with Staff Development.

Return To Classified Staff Senate

Classified Staff Senate Meeting held September 20, 2000.

Present: Heidi Krieger, Michelene Decrow, Donna Dunbar, Theresa Troegner, Terry Neff, Jim

Bradley, Cynthia Katula, Donna Tyler-Cummings, Janet Steeves, Norma Libby & Wendy

Benson-Sargent

President’s Office: Donna Somma

Absent Glenn Curtis and Steve Wiggins

Excused: Mary Dexter

Kathleen Schools had not been notified of this meeting. Jim will notify her of the upcoming

schedule.

August minutes were approved. Michelene Decrow motioned, Jim Bradley 2nd

, all unanimous.

Chair Heidi Krieger gave report:

UPBAC- University Planning & Budgetary Advisory Committee

USM Staff Development Newsletter & Currents. Had everyone seen the latest issues and

reviewed?

-Heidi sent a list to the President of members of Class Staff Senate

-Heidi also sent a list of members of the Class Staff Senate to Tara Healy, Faculty Staff Chair &

Chris O’Connor, Professional Staff Chair. We need to get the info on the Student Senate. Wendy

requested the info from Helen Gorgas-Goulding, Director, Portland Student Life, October 16,

2000.

Was referred to their web page for list of senators and their schedule.

-Marge Jarry needed to resign due to a new position and responsibilities in Admissions.

Although Heidi was sad to have to accept her resignation she understood Marge’s situation.

-Welcome Breakfast was discussed. Heidi and Wendy both attended the Welcome Breakfast. At

this breakfast Leon Bien presented to the staff and faculty attending that in July & August the

Capital Campaign, with a goal of 21 million, had already raised 12 million. Heidi as well as

others attending the breakfast was pretty impressed. Provost Joe Wood then spoke and

introduced the New Deans and Interim Deans as well as new Faculty members. The Music

Department is now the School of Music and will fall under the College of Arts and Sciences.

LAC enrollment is up 15% this fall 2000. A brief discussion was held regarding the Welcome

Breakfast and the Classified Staff Breakfast held in early spring. Basically it comes down to

logistically hard to get all in one room together because of space issues.

-Board of Visitors – Heidi brought a packet of information back from the retreat and the final

draft that came from the retreat with her today so that members could review the info.

Vice Chair Michelene Decrow gave her report:

-By law binders are done and were handed out to those in attendance. Anyone who has not yet

received a binder should contact Theresa Troegner.

-Sam Andrews and Joe Wood will be attending the General Meeting on October 25, 2000. The

General Meeting will be held in Hastings Formal Lounge. We need to make arrangements for

DFM to go in at 5am to open the room and turn on the heat. Our senate should be there by 7 AM.

Everyone else starts arriving at 8AM. All senators should sign up and bring something for a

continental breakfast item.

-For the General Meeting – Theme. Speakers Joe Wood & President Pattenaude. Sam Andrews

will also attend.

-The chair opens with a welcoming for everyone.

-General Meeting Agenda – Heidi will forward on to the Class Staff Senate members.

Treasurer’s Report – Marge Jarry had to resign so Heidi has latest budgets.

6-6 Interest & Gifts Account $3411.64 as of Aug 31 B&E

6-2 Presidents account $ 784.50 as of Aug 31 B&E

6-9 Charge Account – Need to check with Drew. The account needs to be changed over and sent

to new Treasurer or Heidi in the meantime. Didn’t have a copy of latest B&E to report out on.

Donna Somma would assist anyone who needs assistance with B&E’s should they become

Treasurer.

Voting Commissioner’s Report – Jim Bradley

-Wendy nominated Theresa Troegner as Treasurer. Norma seconded. All were unanimous.

-Jim put out a message on C-staff discussions list serv for a call for new senators. We will

continue to look for someone new to join. We need to be careful of recruiting too many from one

office, possibly leaving that office understaffed. There is interest from someone on the Gorham

Registrar, however he/she is a new person with less than 6 months of service at USM. Jim will

keep their name should we need a senator in the future.

-Donnie Foster was contacted and declined as he has taken on a couple of other duties and is

purchasing a new home as well.

-Kathleen Schools needs to be notified that she now a member. Jim will verify that she has been

added to the senate list serv and web page. Also verify that Donna Tyler-Cummings has been

added. Remove Marge Jarry.

Glenn Curtis – no one has heard from Glenn as to whether he plans to continue as a Senate

member or not.

-The chair handled the Senate members list serv in the past, however Heidi has asked that Terry

Neff & the Technology Committee handle this.

-The Technology Committee handles the C-Staff Discussions list serv.

President’s Staff Report – Donna Somma

-Enrollment is 10,032, up 2.2%. Increase to 91,735 credit hours.

-This past weekend there was a meeting with Board of Directors. Approved was the purchase of

62 School Street, Gorham, for $113,500, a private residence, which will be turned into offices.

-The Maine Idea was approved. For USM Community Education Facility to be housed on

Bedford Street in Portland. Also approved was a Parking Garage on the Portland Campus. These

were part of the 2002 & 2003 Capital Program Priorities. It still has to go through many hurdles

– funding first. This will need to be incorporated into the biennium Plan. Different funding will

be solicited through private gifts and greater legislative funds.

Senate Representation Reports – No one had an opportunity to attend any of the other Senate

meetings, so no reports were given.

Professional Staff Senate meetings are held the 2nd

Wednesday of each month from 2:30 – 4:30

PM.

Faculty Senate meetings will be held October 13th

, Portland, 1 Payson Smith from 2:30 – 4:00

PM, November 3rd

, LAC, and December 8, 2000, Portland, 1 Payson Smith.

Student Senate – Wendy will get info for next meeting.

Standing Committee reports.

Communication – Newsletter

-They will be meeting a week prior to the General Meeting.

-All submissions for the newsletter need to in by October 6, 2000.

-Approval will be on October 18, 2000. Print on October 19, 2000. Distribute on October 20,

2000.

-Janet will order two sets of labels, one set for the newsletter and a second set for the General

Meeting flyer.

-Heidi will make arrangements with printing for the newsletter.

-We will no longer able to use the logo with the blue ball with the White State of Maine inside it.

USM will need to come up with a new logo. The Presidents office will be in charge of coming up

with the new logo. Possibly a trivia question surrounding USM would be helpful in choosing a

new logo. Some people who would be good contacts regarding USM trivia are Sam Andrews,

Jim Sullivan, Mary Kay Kasper.

-Donna Somma said that this decision came down by the Chancellors office and is mandated. To

Donna’s knowledge she didn’t believe it had been submitted to the Board of Directors. All flags,

signage, stationary, bus cards, etc will be affected.

-There is also no money budgeted by the Chancellors office to offset this cost to departments to

replace stationary supplies in stock in offices. Printing is aware of this and is notifying

departments that order to split orders so that they order only enough to carry them through the

end of the fiscal year.

Programs, Events & Workshops (PEW)

-This committee had a meeting and Theresa Troegner was elected Chair.

-The next meeting will be held on October 18, 2000 at LAC following the Senate Meeting.

-Two other meetings will be held prior to the March Breakfast and will be scheduled on Friday

afternoons.

-Didn’t talk much about the General Meeting as much of that meeting was in place.

-Focus was directed to the Classified Staff Breakfast.

-Workshops to offer was discussed. Personal Wellness workshops were discussed

-Many of the staff enjoyed the Theatre production form last year although many of the Classified

Staff were offended. We all liked the Theatre idea, something along the entertainment lines, but

we would need to screen the topic of their performance. We don’t want to sensor them, but we

do need to look at the appropriateness of the topic. Last year the content of their performance

was never discussed prior to Breakfast.

-Music will be contacted again for violin or soft background music, many agreed this was a nice

touch.

The Chocolate Bars with wrappers were also very popular.

-Discussed the introduction of new employees as is done at the Fac/Prof Staff Breakfast in the

fall. The number of new employees may be our deciding factor.

-Have senators meet and greet classified staff at the door. Have signs directing everyone where

to go. It is very confusing and almost intimidating if you are attending for the first time.

-We should have festive decorations.

-Raffles, this would need to coordinated with Fund Raising to get donations of items. At this

time, Norma Libby & Donna Tyler – Cummings, are the current Fund Raising Committee

members.

-Donna Tyler-Cummings will need to contact Ginger Walker regarding the date of the craft fair

that is held in the Brooks Student Center. Ginger usually allows the Class Staff Senate to have a

table for a bake sale for free at this craft fair.

Technology

-There are currently about 80 members subscribed to the Classified Staff list serv.

-Maybe a listing on the web page about employees you could go to for help from co-workers

who may be proficient in certain programs (computer, B&E, etc).

-They would like a space in the newsletter for an article.

-Committee membership, would like additional members, not necessarily Senate members.

-Chris Harriman of Career Services is currently a member of committee but not a Senate

member.

-Senate members list serv. In the past Cheryl Nash insisted on managing it. Heidi is perfectly

okay with the Technology committee handling this list serv as well as C-Staff discussions.

-In the meantime hopefully Cheryl is seeing that all messages are being forwarded and concerns

and questions are being addressed.

-Wendy has created a distribution list to send minutes to Class Staff Senate members. We need

to add chairs of the Professional Staff, Faculty Staff and Student Senate as well.

Fundraising

-Members should meet. See the Fund Raising Committee description for assistance in planning

the agenda of their meeting. Their main focus is ideas for fundraising, and soliciting ideas for

March Breakfast.

-A schedule should be set up for manning the bake sale table at the Nov Craft Fair in Brooks

Student Center. The craft fair and bake sale is generally a weekday.

-Janet Steeves made a motion to participate by having a bake sale at the craft fair provided the

table is free. Theresa Troegner seconded. All were unanimous.

-Look for something to be held on the Portland Campus that we could participate in. Groove Fest

was suggested. Possibly a bagel sale or something we could piggyback off this or a similar event.

Other University Committees

Parking –

-No one is at meeting to report. Sam Andrews and George Pattershall had previously given

reports. George had expressed a desire to serve another term (4-year).

-Dewey Fergueson thought that George had served his 4 - year term and was not eligible to

continue.

-If George is unable to continue, then we would need to look for another Portland Class Staff

Representative.

-Wendy suggested Tom Floyd, new person at the Sullivan Gym, will reach 6 months on Dec 19,

2000.

Old Business

-Need to get a new employee list and get welcome mugs out to all new Classified Staff. Does the

-Professional Staff do anything similar? Or the Faculty Staff? If so we may be able to present

welcoming mugs at the Welcome Matters session that all new staff members are required to

attend.

New Business

A question was presented to Heidi, by a classified staff employee, regarding the Staff & Faculty

Gym usage fees. Discussion surrounding the issue of the fees for Faculty and Staff using the

Gym facilities on either campus were discussed. Apparently the employee believed that USM is

the only U Maine system campus that charges staff and faculty fees. If a staff member is a

student taking classes, why must they pay Gym usage fees? They should be considered a student

and therefore be able to use the Gym just by paying their mandatory activity fee. Wendy

explained that the Faculty & Staff Gym usage fees were established to provide an account

earmarked for renovations and ongoing maintenance of the facilities. Employees are first

considered employees and therefore are given tuition waivers to attend classes as a benefit of

their employment at the University. They cannot piggyback off a benefit that is being provided to

the employee and considered a student when their classes are a benefit of their employment.

Staff and Faculty are first and foremost an employee. The USM Sullivan Gym has had an

architect come in and draw up renovation plans for that facility. The USM Sullivan Gym is

currently accessing funding options for renovations. Heidi has sent an email to Judy Ryan and

Craig Hutchinson for clarification of this. She was still waiting on a response at the time of this

meeting. Fees are also accessed for Health fees. Donna Somma noted that while employees have

Health insurance this allows them to use the Health Services until they can get an appointment

with their own doctor. This item was tabled for the time being and will be revisited at the next

meeting. Heidi thought that maybe we should invite Craig to the General Meeting as well.

Staff Development has already started a Library of workshop materials so that the Class Staff

Senate will not have to take this on as previously discussed.

Theresa motioned meeting to adjourn.

Classified Staff Senate Minutes

June 20, 2001 Minutes recorded by Donna Dunbar, Co-Secretary, Classified Staff Senate

Present: Heidi Kreiger, Michelene Decrow, Jim Bradley, Theresa Troegner, Donna Dunbar,

Cindy Katula, Steve Wiggins, Tim Farr, Mary Dexter, Michelle Agro, Pat Rich, Robin Audesse,

Michelle Nadeau, Trish Bola, Wendy Benson-Sargent, Tina Aubut and Donna Somma.

9 Month : John Pulkinnen

Absent: None

_____________________________________________________________________

Meeting called to order by Heidi Kreiger, Chair in transfer.

Minutes: Michelene made a motion to accept the minutes, Wendy seconded, passed unanimous.

Icebreaker: All senators introduced themselves.

Election of New Officers:

Wendy read descriptions of Officers according to by-laws

Chair:

Michelene nominated Jim, Donna Dunbar seconded. Jim nominated Michelene,

Theresa seconded. All current Senators voted. Michelene elected as Chair.

Vice Chair:

Donna Dunbar nominated Jim, Cindy seconded. Michelene nominated Theresa, Wendy

seconded. Jim elected as new vice-chair.

Co-Secretary:

Jim nominated Donna Dunbar, Michelene seconded. Michelene also made a point along with

Wendy that in years past; there were 2 secretaries= which seemed to work well in case one of

them could not be present at a meeting.

Michelene nominated Michelle Agro, Donna Dunbar seconded. No need for a vote. No other

senators interested at this time.

Donna Dunbar and Michelle Agro elected as Co-Secretaries.

Treasurer:

Michelene nominated Theresa, Wendy seconded. No other senate members interested at this

time. Theresa elected as Treasurer.

Voting Commissioner:

Michelene nominated Wendy, Theresa seconded. No other senators interested at this time.

Wendy elected as Voting Commissioner.

Heidi Kreiger thanks Senators for a great year, and excuses herself and all other senators at the

end of their term that were not returning.

Michelene takes over the meeting as Chair:

A copy of the revised by-laws was passed out to all Senators. Michelene stressed the importance

of Article II, section 6 regarding attendance to all Senate meetings, and committee work.

Tim Farr inquired about release time for committee meetings. Michelene noted that she sends a

letter to all senate member supervisors= asking for release time. Release time is with

supervisory discretion even with the President=s approval.

The chairs of the various committees= explained to the new senators what their respective

committee was responsible for. A sign-up sheet was passed around to all senators= to choose

which committee they would serve on.

President=s Report:

Donna Somma gave the President=s report. She stated that the Legislature was still debating the

budget increase proposals.

The $6 million dollar Bailey Hall renovation bond issue was rejected. The Education facility

proposal had the funds dropped from $9 million dollars to $8 million dollars.

Summer enrollment showed a marginal increase. Fall enrollment is 2 percent above what was

projected.

Charles Lyons appointed as interim President at UMA. Owen Cargol accepted a position in

Arizona.

Treasurer=s Report:

6-2 $7.25

6-6 $3,473.00

6-9 $ -245.00

Theresa will transfer money from the 6-6 account to the 6-9 account. Theresa made a suggestion

that in the future, only committee chairs take care of money being spent. This will ensure better

communication with the Treasurer, so that the money is being spent out of the proper accounts.

Senate Representation Reports:

None. Next Professional Senate Meeting is July 11.

University Committees:

UPBAC

Nothing to report.

Elections Committee:

Wendy was still waiting to hear from someone that works in the CAS Dean=s Office. This

person was waiting to hear if they would be able to get release time. Wendy also wanted to work

extra hard this year to get the word out to staff about Senate elections and nominations.

PEW:

Nothing to report. Theresa planned on having an email discussion to determine when the first

PEW committee meeting would be held. She also stated that budget proposals were due, and

would be discussed at July meeting.

Technology:

Jim noted that the idea of having the Technology and Communication committees combined

would be more beneficial, and that they serving the same purpose.

Jim made a motion to combine the Technology and Communication committees. Wendy

seconded. Passed unanimous.

Jim also began a discussion regarding the combining of the PEW and fundraising committees.

Michelene thought that with the size of the senate as it stands right now, we should hold off on

this. Theresa agreed that the PEW committee was too busy to take on fundraising. Tim Farr felt

that Fundraising would be more successful if they worked more closely with the PEW

committee. Michelene made a motion to table the issue of combining these committees until the

next meeting. Wendy seconded. Passed 11 to 1. Jim was opposed.

Old Business:

Bunny Curtis not present. Jim noted that she was put on the agenda to speak about a mentoring

program that was mentioned in the past.

New Business:

Wendy noted that John Pulkinen would be joining us at the July meeting. He is a 9-month

employee.

Next meeting to be held July 18th in the Ice Arena alumni room, Gorham campus.

Meeting Adjourned at 4:00 P.M.