civic center advisory committee

CIVIC CENTER ADVISORY COMMITTEE

AGENDA

REGULAR MEETING THURSDAY, JANUARY 23, 2019, 6:00 P.M.

RANCHO PALOS VERDES CITY HALL, COMMUNITY ROOM

30940 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES, CA 90275

CALL TO ORDER:

ROLL CALL:

PLEDGE OF ALLEGIANCE:

APPROVAL OF THE AGENDA:

COMMUNICATIONS:

1. Committee Communications (10 mins)

2. Staff Communications (Waters) (5 mins)

PUBLIC COMMENTS (Limited to items listed on this Special meeting agenda):

During Public Comments any person may address the Civic Center Advisory Committee (CCAC), provided that the item is within the subject matter jurisdiction of the CCAC and is limited to items listed on this special meeting agenda. Each speaker will be limited to three (3) minutes to address the CCAC. Those wishing to speak are asked to complete a speaker request form located on the table near the entrance and submit it to the Staff Liaison. You will be called at the appropriate time to make your remarks.

CONSENT CALENDAR:

A. Approval of the Minutes (Waters)

Recommendation: Approve the Minutes of the October 28, 2019 Special Meeting.

Civic Center Advisory Committee Agenda January 23, 2020

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REGULAR BUSINESS:

1. Review of CCAC Presentation for the First Biannual Report to the City Council on

February 4, 2020 (Waters)

Recommendation: Discuss and finalize the City Council presentation.

2. CCAC Suggestions for 2020 City Council Goals (Waters)

Recommendation: Provide suggestions for CCAC-related issues to include in the City

Council’s 2020 Goals.

FUTURE AGENDA ITEMS:

ADJOURNMENT:

Adjourn to a time and place certain only if you wish to meet prior to the next regular Civic Center Advisory Committee Meeting.

Civic Center Advisory Committee Agenda January 23, 2020

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Agendas and Staff Reports: (Special Meetings)

Agendas and staff reports are available for public review within 24 hours of the meeting at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. and at the City’s website www.rpvca.gov

Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

Public Correspondence: (Special Meetings)

We highly encourage written materials regarding agenda items be submitted no later than 4:00 P.M. prior to a special meeting to allow the ample time to review and consider the issues raised prior to making decisions at the Civic Center Advisory Committee (CCAC) meeting. Please keep in mind that it is difficult to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item.

Public Participation:

Participants must speak from the podium using the lectern microphone; comments are to be directed to the Civic Center Advisory Committee and not to the staff or the public; repetition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged.

Public Comments: (Special Meetings)

The Civic Center Advisory Committee (CCAC) may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Committee. Public Comments at special meetings are limited to only items listed on the agenda.

Conduct at the Meeting:

The Chair shall order removed from the meeting room any person(s) who commit the following acts at a meeting of the meeting: Disorderly, contemptuous or insolent behavior toward the Civic Center Advisory Committee (CCAC) or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the CCAC from the audience; any other unlawful interference with the due and orderly course of the meeting.

American with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (310) 544-5217 at least 48 hours prior to the meeting.

http://www.rpvca.gov/

DRAFT MINUTES CIVIC CENTER ADVISORY COMMITTEE

REGULAR MEETING THURSDAY, OCTOBER 28, 2019, 6:00 P.M.

The meeting was called to order at 6:00 p.m. by Chair Petru at the Rancho Palos Verdes City Hall Community Room, 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275. ROLL CALL:

PRESENT: Member Jankovich, Member Lee, Member Koch, Chair Petru ABSENT: None Staff present: Gabriella Yap, Deputy City Manager and Matt Waters, Senior Administrative Analyst.

PLEDGE OF ALLEGIANCE: Led by Chair Petru. APPROVAL OF THE AGENDA:

Member Lee moved, seconded by Member Jankovich to approve the Agenda as presented. Motion passed 4/0/0. COMMUNICATIONS:

1. Committee Communications

Member Koch reported that he attended the Mayor’s Breakfast at the request of Chair Petru. He stated that he spoke at this meeting, saying that he appreciated the City Council’s direction. Chair Petru thanked Member Koch for attending. She requested of staff that the CCAC receive minutes from this meeting. Deputy City Manager Yap replied that she thought that the Chair of each committee would receive minutes, which are actually working notes, not formal minutes, but she will research and get back to the Committee.

2. Staff Communications

Deputy City Manager Yap reported that the procedure of officially transferring and recording the deed restrictions from the National Park Service to the Department of Justice and Federal Emergency Management Agency was on tomorrow’s City Council agenda.

PUBLIC COMMENTS ON NON-AGENDA ITEMS:

Mr. Bob Nelson requested to speak. He reported that he is happy to see that the Environmental Impact Report (EIR) has been ordered. He also stated that he saw that a Request for Proposal for Construction Drawings.

Civic Center Advisory Committee Minutes October 28, 2019

Page 2 of 4

Deputy City Manager Yap replied that they made it very clear that the proposal would be two phased with the first phase being development and approval of a detailed Master Plan followed by a construction design phase. Mr. Nelson stated that the public should vote on this. He mentioned a survey that 94.7% of the respondents would like to vote on projects such as the Civic Center. Chair Petru stated that she had not seen this. Member Jankovich asked if the 94.7% was RPV residents. Mr. Nelson stated that it was 94.7% of the respondents. Discussion ensued about the vote. Member Jankovich asked if the City newsletter could start reporting the progress of the Civic Center to communicate early. Senior Analyst Matt Waters responded that there is an update of the Civic Center scheduled for the next Newsletter that will be mailed in December 2019 and more updates could be added in the future. CONSENT CALENDAR:

Member Koch moved, seconded by Member Lee to approve the September 17, 2019, meeting Minutes. Motion passed 4/0/0. REGULAR BUSINESS:

(1) Receive and file update on City Council actions taken on October 15, 2019: a) Maintained the size of the Civic Center Advisory Committee (CCAC) at seven; b) Directed Staff to begin a recruitment process to fill vacancies; c) Approved the Civic Center programming document; d) Authorized an environmental impact report for Point Vicente Park/Civic Center; e) Authorized staff to develop a two-phase Request for Proposal for master plan design services and construction drawings; f) Authorized hiring a professional consultant to evaluate financing options g) Directed Staff to identify existing underground infrastructure located at Civic Center site. (2) Direct Staff to incorporate City Council’s direction into the CCAC work plan. Senior Analyst Matt Waters reported that the City Council meeting held on October 15, 2019 was a summary current status of the Master Plan process. A timeline and Gantt chart was included in the Staff report showing the CCAC’s progress and achievements to date as well as a schedule for the future of the Civic Center project. Analyst Waters briefly

discussed the presentation by representatives from M. Arthur Gensler Jr. & Association,

Inc. (Gensler) and reviewed the recommendations approved by Council that are listed above.


Page 3 of 4

Analyst Waters noted that City Council also decided to maintain the CCAC as a seven-member body instead of approving the recommended reduction to a five-member body. He noted that the City would begin a recruitment to fill the three open positions and also Member Lee and Member Jankovich’s positions, whose terms have expired. Analyst Waters noted that Members Lee and Jankovich are both welcome and encouraged to reapply. A brief discussion ensued regarding the Council’s reasons for keeping CCAC as a seven-member body. Chair Petru stated that foremost was the desire to have as broad of a spectrum of the community as possible participating on the CCAC. Also, the majority of the City’s committees are also seven members. Chair Petru expressed concern about City Council directing Staff to identify existing

underground infrastructure located at Civic Center site.

Deputy City Manager Yap stated that she thinks the City Council would like to have more

detail regarding utility location and functionality.

Deputy City Manager Yap said staff could create a revised draft work plan of what the City Council directed the CCAC to do well as update the project schedule. Chair Petru noted that steps that were accomplished in the work plan already could be noted as complete and that any new items authorized by the City Council could be added. She stated that she didn’t see anything that should change in the Rules and Regulations. She noted that it might be advisable to incorporate public outreach into the work plan and project schedule. Senior Analyst Matt Waters mentioned that it is both appropriate and essential to have an extensive public outreach including both large workshops and smaller meetings with City staff and officials, HOA’s, and other interested parties. He noted that outreach would include website updates, listserve messages, Nextdoor notifications, and City Newsletter articles. Deputy City Manager Yap stated that Council has approved a standardized work plan for the other committees and the revised CCAC work plan should follow those guidelines. She recommended moving the Rules and Regulations into the Resolutions section because they aren’t typically part of an annual work plan. She noted that the draft work plan would incorporate public outreach and would update the meeting start time to 6:00 p.m. FUTURE AGENDA ITEMS:

Member Jankovich asked about the café or having a cafeteria.

Senior Analyst Waters said we don’t have any further information at this time but staff can research and report back to the CCAC.


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There was general discussion about keeping the public informed about various aspects of the project including trailheads and trails that connect to the project area.

Member Koch stated that we need verification from both the Los Angeles County Sheriff and Fire Department that they are willing to pay for their respective stations. He also noted increased costs associated with building a parking structure on site and that this aspect should be evaluated.

ADJOURNMENT:

Chair Petru moved, to adjourn the meeting at 6:50 p.m. to Thursday, December 5, 2019 at 6:00 p.m. Motion passes 4/0/0. /s/Carolyn Petru Chair Attest: /s/Mary Hirsch Administrative Staff Assistant

CIVIC CENTER ADVISORY COMMITTEE MEETING DATE: 01/23/2020 AGENDA REPORT AGENDA HEADING: Regular Business

AGENDA DESCRIPTION: Review of Civic Center Advisory Committee Presentation for the First Biannual Report to the City Council on February 4, 2020 RECOMMENDED COMMITTEE ACTION: Discuss and finalize the City Council presentation.

STAFF COORDINATOR: Matt Waters, Senior Administrative Analyst APPROVED BY: Kit Fox, AICP, Interim Deputy City Manager ATTACHED SUPPORTING DOCUMENTS:

A. City Council Policy No. 54 (page A-1) B. Civic Center Advisory Committee Work Plan (page B-1)

BACKGROUND AND DISCUSSION: In August 2019, the City Council adopted City Council Policy No. 54 (Attachment A), which dealt primarily with the assignment of City Council liaisons to the City’s advisory boards, committees and commissions.1 Section M of City Council Policy No. 54 states:

In an effort to keep the City Council and the public informed on the activities of the boards/committees/commissions, biannual status reports shall be given at a regular City Council meeting.

The City Council will be receiving its first biannual reports from the City’s advisory boards at its meeting on February 4, 2020. The City Council has directed that these reports should focus on the accomplishments of each advisory board during the preceding 6-month period, and should address each board’s achievements with respect to its most-recent City Council-approved work plan (Attachment B). Each board will be allotted up to ten (10) minutes for its presentation. The chair, vice chair or other member of each board has been asked to make each board’s presentation. Below is a list of CCAC’s accomplishments in Q1 and Q2 of FY19-20:

1 For 2020, Mayor Cruikshank and Mayor Pro Tem Alegria are the City Council liaisons to the

Civic Center Advisory Committees.

July 2019

Approved revised Civic Center programming document and directed Staff to present to Council at future meeting date.

Received presentation from M. Arthur Gensler Jr. and Associates (Gensler) on programming document and revised conceptual design

August 2019

CCAC reviewed and refined Civic Center Master Plan schedule. September 2019

Reviewed presentation materials and format that will be presented to Council in October, including program document, schedule, and Gensler presentation.

October 2019

CCAC, Gensler and Staff made presentation to City Council on October 15, 2019, on program document, outreach effort, and CCAC achievements/mile-stones since the Committee’s inception. City Council approved the following actions:

o a) Maintained the size of the Civic Center Advisory Committee (CCAC) at seven;

o b) Directed Staff to begin a recruitment process to fill vacancies; o c) Approved the Civic Center programming document; o d) Authorized an environmental impact report for Point Vicente Park/Civic

Center; o e) Authorized staff to develop a two-phase Request for Proposal (RFP) for

master plan design services and construction drawings; o f) Authorized hiring a professional consultant to evaluate financing options o g) Directed Staff to identify existing underground infrastructure located at

Civic Center site. In the next 6-month reporting period, the Committee expects to work on the following tasks:

Review and approve a draft two-phase RFP for master plan design services for review by City Council RFP Subcommittee, City Attorney and City Council.

Participate in review and selection process for master plan design services company.

Review and finalize revised work plan for presentation to the City Council.

Work with Staff to orient new CCAC members.

Participate in Master Plan public outreach effort.

Participate in preparation of EIR process. The next biannual report to the City Council is expected in about August 2020.

CITY COUNCIL POLICY NUMBER: 54 DATE ADOPTED: August 20, 2019 SUBJECT: Council Liaisons for Advisory Boards/Committees/Commissions POLICY: It shall be the policy of the City Council to assign a council member to any City resident advisory committee, and the Planning Commission, as a liaison that the committee/commission can turn to if members have questions or concerns about the direction of the board/committee/commission and/or direction from Staff. The following parameters are hereby established as guidelines: A. At the discretion of the City Council, a council member may be assigned to any of

the City’s active advisory boards including the Planning Commission to serve as a Council liaison.

B. Council liaison assignments may be done on an annual basis along with the Council

appointments to outside agencies. C. After the appointment(s) are made, Staff will notify the Staff liaison regarding the

decision. D. Attendance at board/committee/commission meetings by the Council liaison is at the

discretion of the Councilmember.

E. Council liaisons may informally arrange for a Council alternate when scheduling conflicts arise.

F. During a board/committee/commission meeting, the Council liaison shall serve a role

similar to that of the Staff liaison. The primary responsibility for providing information to board/committee/commission members belongs to the Staff liaison, but the Council liaison may provide additional information at the request of the Chair when questions fall beyond the scope of staff’s expertise.

G. During a board/committee/commission meeting, the Council liaison may address the

body under the “Staff Communications” portion of the agenda. During this time, the liaison shall address the members from the podium or at a designated seat at the table with Staff.

H. The Council liaison may raise points of order when procedural issues arise.

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I. During board/committee/commission meetings, authority resides with the board/committee/commission Chair.

J. A Council liaison role is primarily an observer, therefore liaisons shall refrain from:

a. Interfering with the smooth operation of board/committee/commission

meetings b. Participating or engaging in discussions or decisions of the

board/committee/commission c. Advising what the board/committee/commission should or should not do or

attempting to influence and/or guide its progress d. Offering opinions or advocating for or against matters when they come

before the board/committee/commission e. Acting in a manner that undermines the Chair’s authority f. Participating in policy discussions except when providing factual

information at the request of the Chair g. Speaking on behalf of the full Council without appropriate authority h. Acting as spokesperson for the board/committee/commission

K. No more than two members of the City Council are to be in attendance at any

meeting of a committee or commission at any time. If appointed to serve as liaison to a committee or commission, the council member has priority over any other council member who may wish to attend and is not a liaison.

L. If questions or concerns arise regarding the conduct of a Council liaison, the Chair

of the board or commission should consult with the Mayor for possible resolution. When the liaison in question is the Mayor, the Chair should consult with the Vice Mayor for possible resolution.

M. In an effort to keep the City Council and the public informed on the activities of the boards/committees/commissions, biannual status reports shall be given at a regular City Council meeting.

BACKGROUND: The City Council recognized the need for City resident advisory boards and the Planning Commission to have a council member act as liaison between the City and the board/committee/commission.

A-2

FY17-18 Civic Center Advisory Committee Work Plan (Approved by City Council on December 19, 2017)

1. Mission Statement The mission of the Civic Center Advisory Committee is to work with the City Council and its Staff to develop a Civic Center Master Plan which seeks a solution to the design of the Civic Center Site and make associated recommendations to Council. All appropriate needs of the City and the Community will be considered in the design solution. 2. List of Work Plan Tasks Staff and the Committee are jointly proposing the following work plan tasks: A. Work closely with Staff to prepare a Draft Civic Center Master Plan. B. Primary Work Plan Steps:

1. Develop an understanding of the status of the property and receive regular reports on the progress of any changes to the status of that property.

2. Receive reports on history of property, existing conditions, environmental issues, current uses, and prior analyses.

3. Solicit any additional studies, surveys, environmental reviews, and other analyses that are deemed appropriate to gain a full history and understanding of the property.

4. Establish wants and needs comparison which may involve additional public outreach, surveys, and interaction with other City Committees and Commissions.

5. Develop, in cooperation with a design professional, a formal, detailed program based on wants and needs comparison including approximate area of components, organizational charts, relationships between uses, and growth estimates.

C. Selection of Architects & Engineers:

1. Review and approve a List of Candidates and an RFP to architects who may be invited to submit proposals for the Civic Center Master Plan.

D. Financial Opportunities:

1. Review and/or make recommendations to the City Manager on potential budgeting and funding opportunities, including potential grant funding.

2. From conceptual designs of the Civic Center Master Plan, developed by the Architects and Engineers, review project costs estimates and include estimates as part of the recommendations to Council.

E. Additional Subjects:

1. Recommend to the City Manager additional subjects that are outside of the scope of this Work Plan that should be reviewed by the Committee. Recommendations will be reviewed for approval by the City Manager and may be forwarded to the City Council for consideration as deemed appropriate.

B-1

FY17-18 Civic Center Advisory Committee Work Plan Page 2 of 2

3. Rules and Regulations A. Follow the established standard procedural rules and regulations of the Planning

Commission, as applicable, while the Committee is active. B. Committee Membership

1. Established by City Council 2. Maximum of seven (7) voluntary members who reside within City boundaries 3. Chairperson to be appointed by City Council 4. Vice Chairperson to be appointed by a majority of Committee members or by

City Council. 5. If membership falls below seven (7) members, the Committee and Staff will

approach the City Council to appoint replacement members. C. Frequency of Meetings – Length of Term

1. Committee will meet on the 4th Thursday of every month, at 6:00 PM in the Community Room at City Hall.

2. Staff will have authorization to cancel unnecessary meetings, add meetings or reschedule meetings after conferring with the Chairperson.

3. The Civic Center Advisory Committee shall be dissolved when a final Civic Center Master Plan is approved by the City Council, unless the City Council chooses to extend the Committee’s services beyond the completion of the Civic Center Master Plan.

D. Staff Support and Funding Allocations

1. The Committee will conduct its work with appropriate consideration of the cost of staff time and will not exceed reasonable expenditures.

2. Significant expenditures of Staff time or City funds shall be submitted to the City Manager for review and approval

3. Committee staffing will be overseen by the Deputy City Manager 4. The Committee, when appropriate will receive oral staff reports to reduce the

expense of preparing written reports 5. Committee minutes shall be action minutes.

4. Approval of Work Plan A. This Work Plan, which is supported by Staff, was approved by the Committee on

November 30, 2017, by a 6-0 vote (Committee Member Shultz absent).

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CIVIC CENTER ADVISORY COMMITTEE MEETING DATE: 01/23/2020 AGENDA REPORT AGENDA HEADING: Regular Business

AGENDA DESCRIPTION: CCAC Suggestions for 2020 City Council Goals RECOMMENDED COMMITTEE ACTION: Provide suggestions for CCAC-related issues to include in the City Council’s 2020 Goals.

STAFF COORDINATOR: Matt Waters, Senior Administrative Analyst

APPROVED BY: Kit Fox, AICP, Interim Deputy City Manager ATTACHED SUPPORTING DOCUMENTS:

A. 2019 City Council Goals (page A-1)

BACKGROUND AND DISCUSSION: At the December 2019 Mayor’s Breakfast, Mayor Cruikshank and Mayor Pro Tem Alegria asked each City advisory board to review the 2019 City Council goals (Attachment A), and provide input on potential goals for the City Council’s consideration at an upcoming goals workshop. The 2019 City Council goals included three Civic Center goals that have yet to be fully achieved:

Goal No. 20 (City Land and Facilities): CIVIC CENTER: Resolve land use issues with National Park Service. Status: On September 9, 2019, City received approval from both Department of Justice and the Federal Emergency Management Agency to change public benefit conveyance from NPS, enabling the City to build public safety facilities on the area previously constrained by NPS conservation easements. While technically complete, broad constraints are still in place. The area previously constrained by NPS is now limited to only public safety. The City is still pursuing the possibility of receiving permission to exchange or “swap” equivalent sections of the “general government use” area to allow for maximum flexibility in placing components.

Goal No. 20a (City Land and Facilities): CIVIC CENTER: Develop and present draft Civic Center Master Plan and financing options to the City Council for consideration. Status: City Council approved program document detailing potential components and their square footage on October 15, 2019. City Council approved contracting with Kosmont Group to evaluate financing options.

Goal No. 21 (City Land and Facilities): CIVIC CENTER: Develop plans for new EOC with possible Peninsula-wide partnership. Status: An EOC is included as part of the program document approved by City Council on October 15, 2020.

Potential 2020 Goals Recommendations:

Continue Goal 20a

Continue Goal 21

Add goal to pursue “land-use swapping.” While Goal 20 is technically complete, broad constraints on land use are still in place. The area previously constrained by NPS is now limited to only public safety. The City is still pursuing the possibility of receiving permission to exchange or “swap” equivalent sections of the “general government use” area to allow for maximum flexibility in placing components. Staff is also still pursing the possible acquisition of the 4.5-acre Coast Guard property at Upper Point Vicente, which is a possible candidate parcel to swap between “passive open space” and “general government” use.

Staff seeks any suggestions that the Committee wishes to offer regarding these or any other CCAC-related goals for the City Council’s consideration. The City Council goals workshop is tentatively scheduled for either February 12, 2020, or February 26, 2020. For reference, the next regularly-scheduled EPC meeting is on February 27, 2020.

2019 Goals and Action Plan

Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE

DEPARTMENT

TARGET DATE

FOR

COMPLETION

REVISED

DATE FOR

COMPLETION

ACTUAL DATE

OF

COMPLETION

STATUS (%) COMMENTS BUDGET

ITEM

STATUS UPDATE

1 Reduce residential burglaries by 20% (below 90 annually). CM 12/31/2019 No 8/14/19 - The first two quarters of 2019 are showing promise with 13

residential burglaries in Quarter 1 and 24 in Quarter 2, for a total of 37

residential burglaries the first half of calendar year 2019. If this trend

continues, the City has a good chance of meeting this goal.

2 Implement revised Public Safety Strategic Plan remaining elements. CM 09/30/2019 Revised Public Safety Strategic Plan adopted in April

2016. Remaining items include: ALPR along Western (in

progress), Predictive Policing software being worked on

by LASD; Sheriff Substation at Civic Center; Pilot

Neighborhood Watch in Multi-Family Neighborhoods;

Pilot Program with Ring App (in progress)

No 6/18/19 - Sheriff Substation has been included as an element in the

Civic Center program; Social media, booth and WOAD, and contest to

promote Ring App. See #5 and #6 for updates on ALPR along Western.

8/14/19 - On August 20, 2019, Staff and the Sheriff will update the

Council on the status of the remaining element in the Public Safety

Strategic Plan, along with recommendations and new enhancements

that we are reviewing.

11/13/19 - The plan has been updated and revised to include more

elements, including looking at Flock ALPR cameras.

3 Develop a plan with CHOA, Neighborhood Watch, and other organizations to

promote neighborhood safety.

CM 09/30/2019 No 8/14/19 - A Regional Emergency Preparedness Committee, comprised

of members from RH, RHE, and RPV, met on 8/8/19 and were updated

on regional emergency preparedness efforts. Plans are still in place to

participate in joint exercises. RPV is currently recruiting for an

Emergency Preparedness Analyst to train and lead the cities in those

exercises.

11/13/19 - In process of recruiting for the Public Safety Analyst

position and expect to fill the position in November, at which point

this person will start to working on these plans.

12/10/19 - Public Safety Analyst position has been filled and this

person is tentatively scheuled to begin in January.

4 Engage in a regional emergency preparedness plan and exercise with all four

Peninsula cities.

CM 11/30/2019 10% No 6/18/19 - A Peninsula Emergency Preparedness Committee, similar to

Regional Law, was approved at the June 4th meeting. Rolling Hills and

Rolling Hills Estates will partially fund the City's Emergency

Preparedness Analyst to help their staff and elected officials prepare,

and will participate in joint exercises and coordination. PVE has also

expressed interest.

5 Install and commission Phase 1 of Western Ave. ALPR camera project. CM 09/30/2019 25% No 6/18/19 - Project is being awarded to low bidder on June 18, 2019.

7/9/19 - Project was awarded to low bidder on June 18, 2019. Work is

still on-going. Installation of cameras is scheduled to be complete by

Fall 2019.

11/13/19 - Poles in bid specifications currently backordered 20 weeks

and staff reviewing options for comparable substitute poles.

12/10/19 - Foundations are being poured. Poles are scheduled to

arrive by March 2020.

PUBLIC SAFETY

Goal: Maintain a high level of public safety with public engagement.

Last updated: 12/20/2019

1A-1



DEPARTMENT

TARGET DATE

FOR

COMPLETION

REVISED

DATE FOR

COMPLETION

ACTUAL DATE

OF

COMPLETION


ITEM

STATUS UPDATE

PUBLIC SAFETY


6 Install and commission Phase 2 of Western Ave. ALPR camera project. CM 12/31/2019 20% No 6/18/19 - SCE streetlights were acquired June 3. Developing contract

with ALPR Camera vendor.

7/9/19 - Installation of cameras is scheduled to be complete by the

end of the year.

8/14/19 - Staff has been discussing with Vigilant Solutions the

possibility of using their new cameras that are lower cost because

they were designed for lower speeds (like residential neighborhood

streets) for the Phase 2 Eastview ALPR project.

9/10/19 - Install and commission phase 2 of Western Ave. ALPR

camera project – 9/9/19 – Staff reviewing Vigilant proposal and

preparing agreement for October meeting.

12/10/19 - City Council approved the purchase of cameras at its

12/3/19 meeting. Staff is working on bid package for installation.


2A-2



DEPARTMENT

TARGET DATE

FOR

COMPLETION

REVISED

DATE FOR

COMPLETION

ACTUAL DATE

OF

COMPLETION


ITEM

STATUS UPDATE

PUBLIC SAFETY


7 Arterial Fence and Wall Draft Master Plan: To create a draft master plan

retaining neighborhood identity that describes the type (material and height) of

fence or wall, if any, placed along major arterial streets in the City.

CDD 12/31/2019 10% Potentially include collector streets in the future. No 6/18/19 - On February 1st, a RFP was issued to several local design

firms but no proposals were received by the March 4th submittal

deadline. In light of this, on March 11th, another RFP was issued to

local planning consulting firms but no proposals were received by the

April 10th deadline. Staff is currently working with NV5 design firm to

develop a proposal for the Council's consideration.

8/13/19 - Staff sent a RFP to NV5 Design firm and received a proposal

in the amount of approximately $120,000.

9/11/19 - Due to the NV5 Design proposal amount, Staff is seeking

another cost proposal with a specific scope of work from the design

firm Ardurra (Bob Merriell) before considering completing the Master

Plan in-house.

11/13/19 - The City received a proposal from Ardurra in the amount of

approximately $25,000. Staff is reviewing the scope of work.

8 ABALONE COVE SEWER: AB Cove Sewer – Prepare new financial plan that

reduces City subsidy by at least 50% for City Council consideration.

FIN/PW 12/31/2019 40% Working on different options to reduce the City subsidy

and working with City Attorney regarding these

options.

Yes 7/9/19 - Efforts are on-going.

10/8/19 – (Finance) Meeting (date TBD) w/stakeholders to discuss the

three funding options before presenting them to council.

11/13/19 - (PW) Two meetings were held with stakeholders to discuss

the funding options to reduce the City subsidy. (Finance & PW) This

item is scheduled to heard by City Council on February 18, 2020.

12/10/19 - This item is tentatively scheduled for the City Council's

consideration at its February 18, 2020 meeting. In January 2020, Staff

will conduct a public workshop on the proposed financial plan.

9 LANDSLIDE - SEWER AND STORM DRAIN IN ROLLING HILLS: Develop a program

with Rolling Hills to intercept sanitary sewer discharge and control storm water

runoff from direct infiltration into the ground in an effort to reduce ground

movement within the landslide area of the City.

PW 12/31/2019 35% Working on available option associated with installing a

sanitary sewer collection system to be installed by the

City of Rolling Hills for the area within the City of

Rolling Hills and an estimated cost of a system by which

the influent can be transferred to the RPV sewer

system.

No 8/13/19 - Efforts are on-going, including drainage related issues.

11/13/19 - Staff is working with NV5 Consulting Firm for a feasibility

study regarding and underground sanitary sewer collection system to

be installed in the City of Rolling Hills.

12/10/19 - The feasibility study agreement is executed and work is

scheduled to be completed by March 2020.

10 LANDSLIDE FEASIBILITY STUDY - CONSTRUCTION IMPLEMENTATION: Have

construction implementation plan ready for City Council consideration, break

ground on phased plan if approved.

PW 12/31/2019 70% A public outreach meeting was held on May 29, 2019,

valuable input was provided to the consulting firm; An

additional meeting was held with two activist from the

neighborhood to share their knowledge with the

design team on June 11, 2019; working with coastal

commission regarding this project and constuction of a

potential box culvert which would drain local drainage

through PVDS into the ocean. Second outreach

meeting is scheduled for Oct. 7, 2019.

No 7/9/19 - Design efforts are on-going.

11/13/19 - Final plans are expected to be submitted by mid November

2019.

12/10/19 - This item is on the City Council agenda for its December

17th meeting to consider receiving and filing the report and

engineering plans, and to direct Staff to proceed with environmental

review.

INFRASTRUCTURE

Goal: Assess, prioritize & plan for the maintenance and improvement of all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).


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11 MAINTENANCE SCHEDULE AND PLAN FOR ALL ASSETS: Create detailed

inventory of public infrastructure and assets, along with appropriate

maintenance schedule, and annually provide adequate funding for Operations

and Maintenance.

PW 06/30/2019 05/30/2019 100% This maintenance schedule and plan for all

maintenance of all City owned assets has been

prepared and implemented.

Yes 6/18/19 - A preventive maintenance program has been developed and

been implemented as of June 1, 2019.

12 UNDERGROUNDING UTILITIES: Create list of fires caused by facilities belonging

to SCE and/or its contractors. Along with estimated damage costs to present to

SCE. Establish a program for maintenance /undergrounding its utilities that can

cause a serious threat to safety.

PW 06/30/2019 06/02/2019 100% Staff worked with SCE to underground the overhead

utilities along PVDS from La Rotonda to the city limits;

and Crenshaw Blvd. from Crest Rd. to Valley View Rd..

These two projects will be advertised by SCE in late

summer of 2019 and are scheduled to be completed by

the end of 2019. Also, worked very closely with SCE to

implement an aggressive vegetation maintenance

program as well as performing significant repairs and

upgrades to their facilities. SCE has implented these

plans and the work is on-going. Staff tried to purchase

funding from other cities to do more undergrounding

to no avail. However, these efforts will continue.

Yes 6/18/19 - A list of fire events for the last ten years has been prepared.

Staff have worked with SCE to underground the overhead utilities in

two areas.

7/9/19 - SCE is in the process of implementing their aggressive plan of

action for vegetation management and the necessary

repairs/upgrades of their facilities in RPV to reduce the risk of wildfire.

13 Identify neighborhoods willing to relocate utilities underground, and schedule

with Southern California Edison.

PW 06/30/2019 100% Staff participated in a PUC (Public Utilities Commission)

hearing so that SCE policy can be revised to allow SCE

to underground overhead utilities in residential

neighborhoods at no cost to the residents. Currently,

the residents have to pay for the cost of

undergrounding in residential neighborhoods at a rate

of $40,000 to $60,000 per property.

No 6/18/19 - Staff has publicized this program, but no neighborhood has

shown any interest at this time.

7/9/19 - Staff will continue to work with residents regarding this

program.

14 Identify cities to purchase Rule 20A funds from and, with City Council approval,

execute agreements for undergrounding utilities.

Fin/PW 12/31/2019 100% Yes 6/18/19 - Currently there are no cities interested in exchanging Rule

20A credits. Staff will continue to check with cities throughout the

year.

8/13/19 - No cities are interested in exchanging.

15 Storm Drain Deficiency Improvements Program (SDDIP) - Design for the

replacement or rehabilitation of existing underground storm drain system

(lateral pipes, main storm sewer pipes and box culverts) and drainage inlets,

catch basins and manholes which were identified in the 2015 Master Plan of

Drainage.

PW 12/31/2019 75% The 2015 Master Plan of Drainage identified, needed

improvements of existing underground storm drain

system. Staff identifies these needed improvements as

part of the CIP program based on priority of needed

improvements. This is an on-going effort till such time

that all identified improvements are performed.

6/18/19 - Efforts are on-going.

7/9/19 - The engineering designs for the drainage improvements at

Marguerite/Lower Barkentine/ Seacove and 6309 Via Colinita/Sacred

Cove are complete and utility coordination is underway. The

construction fo these improvements is scheduled to start in fall 2019.

The engineering design for the drainage improvements at PVDS and

Peppertree/Hawthorne and Hawkhurst is underway. The construction

is scheduled for early next year.


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16 HAWTHORNE - GREEN ASPHALT: Beautify Hawthorne Boulevard by removing

the existing green asphalt and installing aesthetic/landscaping.

PW 12/31/2019 75.00% A powerpoint presentation regaring this item was

agendized and was presented to the City Council. The

City Council preferred the third option.

Yes 6/18/19 - Design efforts are on-going.

7/9/19 - The design is underway in accordance with the City Council

chosen option and directives.

8/13/19 - This item is on the August 20, 2019 City Council agenda. A

presentation will be made to CC regarding the final design, and

subsequently this project will be advertised for construction. 9/10/19 -

Final plans were presented to CC on Aug. 20, 2019. The specifications

are being prepared and engineering plans are scheduled to be

advertised for construction soon.

12/10/19 - This project is being advertised for construction and the

award of constuction will follow.

17 TRAFFIC IMPROVEMENTS ON WESTERN AVENUE: Establish action plan that

would reduce delay and enhance traffic circulation.

PW 12/31/2019 25% Coordination with the City of Los Angeles and CalTrans

is underway to speed up the establishment of this

action plan.

No 7/9/19 - The engineering efforts are on-going by Willdan which is the

City's consulting firm on this project.

10/8/19 - Coordination underway with Caltrans, City of L.A. and City of

Lomita.

12/10/19 - Staff held several meetings with City of L.A., COG, and

Caltrans staff; the needed info is being compiled to be sent to

Caltrans.

18 STREET LIGHTS: SCE Streetlight Acquisition and Conversion. Change out the

existing street lights to LED’s and install a smart light system.

PW 12/31/2019 100% The street light acquisition was finalized on June 3,

2019.

Yes 6/18/19 - Timing will depend on when SCE street light acquisition is

finalized.

7/9/19 - Street light acquisition has been finalized. The Eaton luminare

has been selected to replace the existing luminares. Staff is working

with Siemens to implement this conversion.

8/13/19 - Siemens is working on development of a schedule for

replacing the luminares.

11/13/19 - Siemens is scheduled to switch the 1,764 lights to LED

starting 11/7/2019 and are scheduled to complete the work by end of

the year.

SCE will initiate switching the 542 streetlights that they own (and that

the City could not purchase) starting 11/6/2019 and finish by end of

November.

12/10/19 - All street light luminaires have been switched to LED.

19 Neighborhood Streetlight Installation: Establish funding mechanism and

program for consideration by the City Council for neighborhoods who wish to

install street lights for safety purposes.

FIN/PW 12/31/2019 Staff to develop policy. Yes 11/13/19 - Agendized for 12/17/2019 City Council meeting.

12/10/19 - This item is on the 1/21/19 City Council agenda.

20 CIVIC CENTER: Resolve land use issue with NPS. CM 04/30/2019 75% No 6/18/19 - Received approval from DOJ and awaiting approval from

FEMA to conveyance property from NPS.

9/10/19 - Civic Center: Resolve land use issue with NPS. 9/9/19 –

Received approval from both DOJ and FEMA to change public benefit

conveyance from NPS, enabling the City to build public safety facilities

on the area previously under NPS conservation easements.

CITY LAND AND FACILITIES

Goal: Assess, prioritize and plan for the maintenance and improvement of all City-owned properties.


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20a CIVIC CENTER: Develop and present draft Civic Center Master Plan and financing

options to the City Council for consideration.

FIN/CM 12/31/2019 Yes 6/18/19 - CCAC developing recommended program for Council

approval. 9/10/19 - Civic Center: Develop and present draft Civic

Center Master Plan and financing options to the City Council for

consideration.

8/14/19 - (CM) CCAC is scheduled to present the program to the

Council in September.

9/10/19 – Presentation of Civic Center program by CCAC, Gensler, and

staff scheduled for 10/15/19.

11/13/19 - (Finance) At 10/15/19 Meeting, City Council approved

consultants Kosmont Group to evaluate financing options.

21 CIVIC CENTER: Develop plans for new EOC with possible Peninsula-wide

partnership.

CM 12/01/2019 No

22 LADERA LINDA PARK: With Council approval, break ground on new Ladera Linda

Park and Community Center.

R&P 02/28/2020 05/15/2020 No

22a LL: Refined schematic design prepared by Consultant for City Council

consideration.

R&P 06/30/2019 08/20/2019 No 6/18/19 - Consultant has prepared draft refined schematic design

based on feedback received at a series of meetings in February 2019

with adjacent HOAs, Interested groups, and individual

Councilmembers. Follow-up meetings are being conducted this

month with these same groups and individuals, allowing for feedback

and reaction to conceptual plan in preparation for a community-wide

workshop.

7/9/19 - Consultant has prepared draft refined schematic design

based on feedback received at a series of meetings in February 2019

with adjacent HOAs, Interested groups, and individual

Councilmembers. Follow-up meetings conducted in June with these

same groups and individuals, allowing for feedback and reaction to

conceptual plan. Community Workshop scheduled for July 10th at

Ladera Linda.

8/13/19 - Community Workshop held on July 10, 2019. Consultant has

prepared draft refined schematic design based on meetings with

interested parties and the workshop.

9/10/19 - Master plan design approved by City Council on August 20,

2019. Park and overall building design approved.

22b LL: Construction-ready documents prepared by Consultant for City Council

consideration.

R&P 11/30/2019 01/15/2020 No 9/10/19 - Consultant directed by Council on August 20, 2019 to

proceed with developing construction ready documents.

10/8/19 - Discussion and approval of Community Center roof type to

be reviewed by City Council on October 15th meeting.

11/13/19 - Council directed Staff to begin an RFP process to solicit

solar roof proposals. Staff has held multiple meetings with contractor.

12/11/19 - Contract amendment extending Johnson Favaro contact

and adding funds for CUP/CEQA process going to City Council for

consideration on December 17, 2019. Revised date: June 15, 2020


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22c LL: Bid process for construction firm completed and contract ready for City

Council consideration.

R&P 01/15/2020 11/01/2020 Yes

23 Upper Hesse Turf Project: Redesign and install a new natural turf area

(approximately 123,000 square feet) for active recreation use at Upper Hesse.

R&P 07/01/2019 TBD Yes 6/18/19 - Project currently on hold.

9/10/19 - Plans and specifications being revised and updated with

expectation of project completion by late spring 2020. Completion

date TBD.

24 Lower Hesse Park Improvements Phase II: Present concepts for the remaining

12 acres of Lower Hesse to the City Council.

R&P N/A N/A N/A N/A Project removed from FY 19-20 budget. Yes 6/18/19 - Project removed from FY 19-20 budget. No completion

date.

10/8/19 - Shade structures are scheduled to be installed summer

2019.

11/13/19 - Shade structures scheduled to be installed in fall 2019.

25 Present comprehensive preserve parking plan that addresses positive and

negative impacts to the Preserve and surrounding communities.

R&P 09/30/2019 Yes 6/18/19 - No changes.

26 TRAILS NETWORK PLAN UPDATE: Present a comprehensive update to the City’s

Trails Network Plan that is relevant and user-friendly by providing improved

trail descriptions with graphics and detailed maps that illustrate trail routes and

uses in a clear and concise manner based on existing legal trails, community

input, and feasible trails to the City Council for consideration.

CDD 12/31/2019 15% No 6/18/19 - An Administrative Draft of the proposed Trails Network Plan

update was received on June 5th and is currently being reviewed.

9/11/19 - Staff comments should be provided to the Consultant by the

end of September.

11/13/19 - Staff continues to review the draft document.

27 Implement revised Special Event Permit Ordinance. (must specifically identify

applicability and exemptions.)

R&P 06/30/2019 10/17/2019 100% No 6/18/19 - Scheduled for City Council Meetings on July 16 and August

20th (first and second readings)

8/13/19 - Status Report received by City Council on July 16th.

Scheduled to return for first reading on September 3rd.

9/10/19 - Council approved Ordinance on September 3, 2019. Second

reading scheduled for September 17, 2019. Revised date for

completion: October 17, 2019.

10/8/19 - Second reading held on September 17, 2019. 11/13/19 -

Ordinance went into effect on October 18, 2019.


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28 BARKING DOGS: Assess the effectiveness and responsiveness of the County’s

amended Barking Noise Program to determine whether the City should

implement its own in-house program for the City Council’s consideration.

CDD 10/31/2019 75% Yes 6/18/19 - Code Enforcement is working with residents who have

recently filed a complaint with the County under the amended

program to assess its effectiveness.

9/11/19 - On August 26 & 28, the Code Enforcement Officers attended

a meeting held by the L.A. County Department of Animal Care and

Control (DACC) to discuss their operational effectiveness for animal

control services. This opportunity was used to express the City's

concerns regarding the County’s procedures related to barking dog

complaints and the effectiveness of the recently amended

procedures. Two tentative workshops are scheduled for November

for contract cities.

11/13/19 - Tentative workshop dates with LA County pending for

November.

12/10/2019 - Tentative workshop dates with LA County pending for

Mid-December.

29 SHORT TERM RENTALS ENFORCEMENT: Provide a semi-annual status report

with data on the effectiveness of the City's aggressive enforcement program

upholding the City’s prohibition to advertise or operate a short-term rental in

the City’s single-family and multi-family residential zoning districts.

CDD 12/31/2019 75% No 6/18/19 - A status report was received and filed by the Council on

February 5th and a second report will be provided in December.

11/13/19 - The City is exploring hiring Host Compliance to assist with

monitoring short-term rental activity in the City at a cost not to

exceen $8,000 per year. A status report will be provided to the Council

on December 3rd.

12/10/2019- STR status update presented to the City Council on

December 3, 2019. A contract with Host Compliance was executed on

December 5, 2019 for STR monitoring services.

30 COYOTE MANAGEMENT PLAN: Provide a quarterly status report with data on

the implementation and effectiveness of the City’s Coyote Management Plan.

CDD 12/31/2019 100% This goal has been met. No 9/11/19 - Status reports provided to the City Council at its June 4th

and September 3rd meetings, and a third quarter report will be

provided in December.

11/13/19 - Staff continues to conduct neighborhood meetings and a

status report will be provided to the Council at its December 3rd

meeting.

12/10/2019 - On December 3, 2019, Code Enforcement Staff

presented a quarterly update to the City Council related to the City's

Coyote Management Plan. Code Enforcement staff continues to

conduct public outreach efforts.

QUALITY OF LIFE

Goal: Maintain and improve the quality of life for RPV residents.


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31 WIRELESS TELECOMMUNICATION FACILITIES: Update the City’s Wireless

Telecommunication Ordinances as it relates to wireless facilities in the public

right-of-way (Title 8) and on private property (Title 17) to reflect current Federal

and State laws and FCC orders, and to ensure applications are processed timely

and that the least intrusive location and design is utilized, followed by

continuous monitoring.

CDD 04/14/2019 04/01/2019 100% This goal has been met. No 6/18/19 - The City Council repealed and replaced the Wireless

Telecommunication Facilities Ordinance in the Public Right-of-Way

(Chapter 12.18) in April 2019.

9/11/19 - A status report was provided on June 18th, and a second

status report will be provided at the September 17th City Council

meeting. This goal has been met.

11/13/19 - Quarterly status updates will be provided to City Council.

12/10/2019 - Quarterly status update will be provided to the City

Council on December 17th.

32 EMISSIONS REDUCTION ACTION PLAN (ERAP): Encourage Citywide, region-wide,

and State-wide measures to reduce emissions in accordance to the City Council-

adopted Emissions Reduction Action Plan (ERAP).

CDD 12/31/2019 65% Directed Staff to break up into individual goals. No 7/9/19 - Staff is working with the SBCCOG on the second phase of the

ERAP, which includes the preparation of a Climate Adaption Plan. Staff

is currently reviewing the draft of the sub-region plan.

8/13/19 - SBCCOG submitted draft City-specific Vulnerability Study/

Assessment, which City Staff is currently reviewing. Draft comments

are due to SBCCOG by August 16, 2019.

9/11/19 - City Staff presented comments on the SBCCOG's Draft

Vulnerability Assessment on 8/19/19. SBCCOG Staff presented revised

copy on 8/21/19 and both parties met on 8/22/19 to discuss next

steps for the assessment.

11/13/19 - Vulnerability Assessment to be presented to the City

Council on December 17, 2019 prior to commencing work on the

Adaption Strategies (Phase 2).

On 11/20/19 - Planning Division Staff attended a SBCCOG workshop

regarding the preparation of adaptation strategies related to the

regional Climate Adapation Plan.

32a ERAP: Encourage and support the market for EV Vehicles

o Adopt new development standards related to Electronic Vehicle (EV)

charging stations.

o Install charging stations in City-owned lots.

CDD 12/31/2019 50% 6/18/19 - Through the SolSmart grant program, the City is assessing

the installation of EV charging stations at Hesse Park and/or Lower

Point Vicente. Code amendment language may be pending to

streamline the EV charging station entitlement process.

9/11/19 - EcoMotion has assessed the feasibility of installing EV/PV

charging stations at Hesse Park as part of the parking lot expansion

project based on, among other things, SCE usage data and field

studies. The City Council initiated code amendment proceedings to

Chapter 17.83 of the RPVMC to facilitate the installation of EV/PV

charging stations with relevant development standards. Ecomotion

submitted EV/Solar Feasibility Study on 7/26/19 and CDD staff will be

coordinating a meeting with PW Staff to discuss implementation of

the report's recommendations. Staff is moving forward with designing

the expanded parking lot at Hesse Park with EV charging stations that

may be powered by photovoltaic panels


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32b ERAP: Increase Energy Efficiency in Residential Units

o Amend the Municipal Code to develop a robust Green Building Program.

o Partner with Peninsula Cities or the SBBCOG for an Energy Efficiency Fair.

o Create an online resource center for the promotion of Energy Efficiency

that would consolidate information found throughout the City’s website into a

one-stop shop for renewable energy financing (PACE), permitting, regional

efforts and public education.

CDD 12/31/2019 60% 6/18/19 - Code amendment proceedings are pending. Staff is

currently working with the SBCCOG on updating the City's website to

provide an online resource center. This will be presented to the

Council on July 16th.

7/9/19 - Staff is coordinating with the SBCCOG for a possible energy

efficient workshop and training in the community. 9/11/19 - Staff

revamped the City's website to create a "one-stop" shop for

information on green building initiatves which was presented to the

City Council at its July 16th meeting. At that meeting, the City Council

initiated code amendment proceedings to update Chapter 17.83 of

the RPVMC to support green building construction and Staff is

currently completing research regarding Green Building best pratices.

"Go Green RPV" section of the City's website was revamped and

launched in July and will be announced in the Fall 2019 Quarterly

Newsletter. Continuous update of City's Go Green RPV website and

monitoring for new energy efficiency workshops in the area in order

to share with community.

11/13/19 - Coordinating with SBCCOG Staff for the City to host an

energy/landscape efficiency workshop in the fall of 2019.

12/10/2019 - Planning Division Staff conducted a survey of Green

Building Programs in neighboring jursidictions and prepared a memo

outlining recommended updates to the City's Green Building Program.

32c ERAP: Support Energy Generation and Storage in the Community

o Amend the Zoning Code to integrate additional policies supporting

renewable and alternative energy sources in residential, commercial and

institutional zoning districts by utilizing EcoMotion consultant services, made

available by the SolSmart grant application.

CDD 12/31/2019 40% 6/18/19 - Code amendment proceedings are pending. The City was

the recipient of a Gold designation SolSmart Award at the 2019

National Planning Conference in San Francisco for making it faster,

easier and more affordable for homes and businesses in the

community to go solar. The SolSmart program is led by the Solar

Foundation and the International City/County Management

Association and funded by the U.S. Department of Energy.

7/9/19 - The City Council will be asked to initiate code amendment

proceedings to Chapter 17.83 of the RPVMC to support relevant green

building construction.

8/13/19 - The City Council at its July 16th meeting initiated code

amendment proceedings to Chapter 17.83 of the RPVMC to support

relevant green building construction.


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33 WESTERN AVENUE REDEVELOPMENT STRATEGY: Prepare a redevelopment

strategy for Western Avenue that supports economic growth, aesthetic

enhancements, sustainability of retail establishments, and connectivity to retail

outlets and residents for the City Council’s consideration.

CM/CDD 6930/2019 35% Yes 6/18/19 - Staff has met with the Council Subcommittee and presented

an assessment of potential redevelopment opportunities along

Western Ave. A meeting is pending with Larry Kosmont. Staff is

working with CalTrans and the City of LA on potential traffic mitigation

measures.

7/9/19 - Staff has met with two prospective developers.

8/13/19 - A meeting will be held with officials from the City of Los

Angeles on August 19th to discuss roadway improvements associated

with the Highpark project.

9/11/19 - On September 3, Staff met with the Planning Deputy from

City of Los Angeles Councilman Buscaino's office and the Highpark

project developer to discuss streetscape improvements associated

with the development.

10/8/19 - Staff met with representatives from the City of Los Angeles

to discuss overall traffic mitigation along Westerm Avenue in

preparation for a meeting with Caltrans. Staff has also met with 2

additional developers and received preliminary landscape plans for

Western Avenue by the Highpark developer for the City's review.

11/13/19 - Staff is continuing the dialogue with City of Los Angeles to

plan out a uniform landscape plan along Western Avenue as part of

the Highpark project, and also engage in discussions over how to

conduct traffic congestion improvement studies for implemention

that will require Caltrans review and approval. In addition, Staff

drafted a letter to be sent out to potential developers who may be

interested in the City's redevelopment opportunities along Western

Avenue.

34 Develop and share information regarding new goals and work plans

representative of the current City Council’s vision and values with residents and

local media outlets.

CM 04/30/2019 100% No 6/18/19 - Goals approved by Council on March 5. Staff creating web

page for goals, and link to goals will be published in City's Summer

newsletter.

35 Establish Bi-Annual Leadership Academy for residents. CM 12/31/2019 No 8/14/19 - Staff is unable to schedule the Leadership Academy at this

time due to the number of events occurring this election season.

36 Re-establish Annual Community Breakfast for HOA presidents and committee

chairs to provide an update in July of each year of city future plans.

CM 07/31/2019 09/30/2019 No 6/18/19 - Discussed with Mayor, and event moving to September due

to summer events and residents being out of town.

8/14/19 - Breakfast is tentatively scheduled for September 21, 2019.

11/13/19 - Breakfast meeting was September 21, 2019, where

community leaders were updated by the Council and Staff on current

issues.

Citizen Involvement & Public Outreach

Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.


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37 FISCAL SUSTAINABILITY: Present research and conclusions on TOT trends and

opportunities to FAC.

FIN 12/31/2019 100% Yes 12/11/19 - Presented TOT trends, rates for neighboring cities and

opportunities to FAC 9/24/19 and follow-up questions were addressed

11/14/19.

38 Perform updated Fee study for consideration by the City Council and use in FY

19-20 budget.

FIN 06/30/2019 Yes 6/18/19 - Fee study is complete and on the August 20th City Council

agenda for consideration.

7/9/19 - Fee Study has been pushed back to the September 17th City

Council agenda.

8/13/19 - This item will be included in the budget workshop for FY

2020-2021.

39 Prepare draft funding plan for at least 50% of elements of Portuguese Bend

Landslide Feasibility Plan for City Council consideration.

FIN 12/31/2019 Yes 8/13/19 - Still too early in the process-No update at this time.

40 Prepare pension liability and revenue/expense inversion mitigation plan for the

five year model for FY 2019-20.

FIN 12/31/2019 Yes 6/18/19 - Revenue and expense plan initiated and completed in the FY

2019-20 budget $2.2 M in expenditure reductions. Pension liability

plan-currently no update.

41 ENHANCED INTERNAL AND EXTERNAL CUSTOMER SERVICE: Enhance internal

and external customer service and efficiency so that all inquiries are

acknowledged within the day received and that, when surveyed, internal

customers indicate 100% satisfaction with responsiveness by colleagues, and

external customers indicate 95% satisfaction with responsiveness by Staff.

CDD/PW 12/31/2019 25% No 6/18/19 - On-going customer service training.

11/13/19 - CDD will coordinate a meeting with new PW staff in

January 2020.

42 INFORMATION TECHNOLOGY: Implement new Geocortex application to enable

residents to reach city services more quickly.

CM 12/31/2019 03/31/2020 No 6/18/19 - On May 31, the City received an updated proposal from

Geocortex utilizing most current solutions which eliminated the need

for some expensive software licensing. IT Department is working on

finalizing the contract.

12/10/2019 - Due to the TrakIt platform taking longer than expected

and Geocortex being dependant on TrakIt's proper implementation,

the target date for Geocortex has been moved to Q1 2020. In the

interim, a modern web-based service request platform has been

deployed utilizing ESRI’s Survey123 solution.

43 EFFICIENT DEVELOPMENT PROCESS: Establish an efficient development process

between the Community Development and Public Works Departments that

manages expectations and provides improved internal and external customer

service by: 1) preparing a policy memorandum that commits each department

to provide consistent information; 2) preparing a comprehensive Uniform

Development Process public handout; and 3) decreasing the review time for

applications to no more than 10 business days.

CDD/PW 12/31/2019 20% No 6/18/19 - CDD is meeting with Public Works to develop a new policy.

8/13/19 - CDD Staff assessing whether this effort is eligible to receive

SB2 Planning Grant funds to improve efficiency.

9/11/19 - A conference call with a consultant occured on August 13th

to to discuss grant opportunities to develop a streamline development

review process.

GOVERNMENT EFFICIENCY & TRANSPARENCY

Goal: Ensure the City is maximizing the use of each tax dollar and optimizing service delivery to RPV residents.


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44 TRAKiT PERMIT SOFTWARE IMPLEMENTATION: Full implementation of TRAKiT

customer relationship software that allows customers to track service requests

and to submit all appropriate requests and applications online.

CM 10/31/2019 03/31/2020 No 6/18/19 - A Trakit consultant will be here 6/22-6/25 to perform an

onsite business process review to review current processes, workflows

and provide feedback on how Trakit can be used to streamline the

flow of tasks and information. Additional admin training will also be

provided to power users to ensure Trakit is being updated to meet

changing business requirements of City departments.

12/10/2019 - Continuous improvements are being made to Trakit

configuration to specifically adhere to PW Department's business

needs. Advanced Business License module is almost completed and

should greatly streamline business license renewal during the next

cycle. eTrakit module has six pilot permits configured and should be

ready to test soon. iPads are now being used by CDD Inspectors to

finalize and document inspections, the same program is being

implemented at the PW Department.

45 CHARTER CITY: Agendize consideration of charter city item for possible

placement on the November 2019 ballot at a regular meeting.

CM 06/30/2019 100% This goal has been met. No 6/18/19 - At the 5/7/19 CC mtg, the Council received and filed the

report presented by the City Attorney with no further action at this

time; and directed the City Attorney to report back on research as it

pertains to other remedies as discussed.


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46 NCCP/HCP ADOPTION: Obtain permits by the California Department of Fish and

Wildlife and the U.S. Department Fish and Wildlife (collectively called the

Wildlife Agencies) for the City Council's consideration to adopt the NCCP/HCP

CDD/R&P 06/30/2019 03/20/2020 100% No 6/18/19 - (CDD) The public comment period on the Environmental

Assessment concluded in May 2019. (R&P) Staff and Wildlife Agencies

are continuing to work on responses to public comments. Draft

document currently being reviewed by wildlife agencies.

9/11/19 - Staff is preparing the responses to comments that is

tentatively scheduled to be released to the public the beginning of

October and presented to the City Council for its consideration at a

specialy meeting tentatively scheduled for October 29, 2019.

10/8/19 - the City's responses to comments will be released along

with the final version of the NCCP/HCP for public review in advance of

the October 29, 2019 City Council meeting. Additionally, on 10/14/19,

the City will conduct the quarterly Public Preserve Forum meeting to

discuss frequently asked questions (FAQs) regarding the NCCP/HCP.

11/13/19 - (CDD) The public comment periods on the NCCP/HCP

concluded in May 2019, and the City and U.S. Fish and Wildlife Service

(USFWS) released the responses to public comments on October 11,

2019. The City held a Public Forum on October 14, 2019 to share

information and solicit feedback on the NCCP/HCP. Updates to the

NCCP/HCP document have been posted on the City's website. The

originally scheduled October 29, 2019 public hearing on the NCCP/HCP

was continued to November 19, 2019 to allow additional time for the

California Department of Fish and Wildlife to vet certain aspects of the

NCCP/HCP.

On November 19, 2019 - The City Council adopted a resolution

adopting the NCCP/HCP (continued below)

12/10/19 - and directed Staff to work with the Wildlife Agencies and

the Palos Verdes Peninsula Land Conservancy on the following steps:

Initiate code amendments, direct Staff to prepare the Preserve Access

Protocol, and to authorize Staff to record the conservation

easements. The wildlife agencies are in the process of making their

permit decisions.


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47 ZONE 2 OF THE LANDSLIDE MORATORIUM AREA CODE AMENDMENT: Update

and recirculate the Environmental Impact Report prepared in 2014 for the City

Council’s consideration to amend Section 15.20.040 of the RPVMC to expand

Exception Category “P” to consider allowing the development of single-family

residences on the vacant non-Monks lots in Zone 2 of the Landslide Moratorium

Area.

CDD 10/31/2019 100% No 6/18/19 - The Administrative Draft EIR prepared by Rincon is currently

being reviewed by Staff. The Draft EIR is tentatively scheduled to be

released in July 2019.

7/9/19 - The Administrative Draft EIR has been provided to board

members of the Portuguese Bend Community Association (PBCA) to

review for accuracy based on comments expressed in 2014 under the

original document.

9/11/19 - The updated Draft EIR was released for public circulation on

August 22nd and will conclude on October 7, 2019. The City Council

will conduct a public meeting to receive comments on the Draft EIR at

its September 17th meeting. Based on the breadth and scope of the

public comments, Staff anticipates completing the Final EIR for City

Council consideration in November 2019.

11/13/19 - 10/2019 - The Final EIR and associated code amendment

ordinance will be considered for certification and adoption by the City

Council at its November 19th meeting.

11/19/19- the City Council adopted a resolution certifying the EIR and

introduced an ordinance amending Section 15.20.040 of the RPVMC

to allow for the residential development of 31 lots in Zone 2 of the

City's Landslide Moratorium Area.

48 91% of RPV Employees say RPV is a great place to work CM 12/31/2019 6/18/19 - First survey received an 89% satisfaction rate in November

2018.

7/9/19 - Second survey released in June 2019, results are pending.


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