city of melbourne co mpliance with propos ed … · 2015-11-16 · planning committee report agenda...

P L A N N I N G C O M M I T T E E R E P O R T Agenda Item 5.1 5 September 2006

CITY OF MELBOURNE COMPLIANCE WITH PROPOSED AMENDMENT C60 ACCESSIBILITY PROVISIONS

Division Design & Culture

Presenter Garth Bradbury, Manager Facilities Management

Purpose

1. To provide a report on the state of compliance provided with the proposed C60 accessibility provisions in all public assets controlled by the City of Melbourne

Recommendation from Management

2. That the Planning Committee receive this report on progress relating to compliance with the proposed C60 accessibility provisions in all public assets controlled by the City of Melbourne.

Key Issues

3. At the September 2005 meeting the former Planning and Environment Committee resolved inter alia to:

“request an officer report on the state of compliance with the proposed accessibility provisions in all public assets controlled by the City of Melbourne.”

4. Council occupies, leases or owns some 200 buildings that vary considerably in use, condition, age and location.

5. Council has developed the Disability Action Plan 2005-2009 that includes an objective to improve access for all in Council buildings. This objective states that through Facilities Management Council will:

“Continue to provide equitable access to people with disabilities in all Council buildings and facilities.”

6. For at least the last 10 years new buildings have been designed to meet best practice requirements of various standards, Building Codes and legislation.

7. New buildings such as CH2, East Melbourne Library, Ryder Pavilion, Melbourne Mobility Centre, and new “Exeloo” toilets are all designed or are planned to meet the highest standards of equitable access and during planning, construction and after facilities have commenced operating, input is sought by the City of Melbourne from industry consultants.

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8. When buildings are being upgraded, the requirements of the Building Code of Australia, Disability Discrimination Act (Cth) 1992 and AS 1424.2 are adhered to as far as it is practical, and where necessary exemptions obtained when compliance is not reasonably possible. With heritage buildings or buildings within heritage overlays comprising over 20 percent of the property portfolio this is where the major area of legislative conflict occurs. When dealing with issues of universal access Council needs to navigate through a number of pieces of legislation, codes and standards to derive consensus and economically viable outcomes.

9. Annual works programs also include works to improve access where issues have arisen or have been identified during annual building condition audits.

10. In 2000, physical access audits were undertaken by an accredited access consultant (Morris Walker) for the Melbourne Town Hall Administration building, Council House, Parking & Traffic building, Commonwealth Bank building and City Baths. These reports identified many areas where these buildings failed to comply with current access regulations and standards.

11. At the time and up until recently there was uncertainty about the future use of the Commonwealth Bank building, Council House and the Parking & Traffic building. A decision was taken to only undertake interim works to fabric and services that would improve access but not works of a structural nature which would be disruptive or high cost, until accommodation needs were resolved. This was particularly relevant for provision of disabled toilets in Council House and Commonwealth Bank and a lift in the Parking & Traffic building. Upgrades of these buildings are likely to occur in the next 12 to 18 months and building accessibility consultants will be included to ensure compliance.

12. A list of the works undertaken since 2000 is referred to in Attachment 1. In addition lifts in all buildings have been upgraded to meet recommendations in the access report (2000).

13. Works in the Town Hall/Administration building continue and this year planning has commenced to build a new accessible (disabled) toilet on the second floor.

14. A new accessible (disabled) toilet is planned for the City Baths this year and installation of another new lift is being investigated.

15. Many other Community buildings have had accessibility improvements made as part of minor works projects, with recommendations for new projects being disclosed during annual condition audits.

16. Since 2000 a number of Parks buildings have been improved or replaced to meet accessibility requirements. In 2004 an audit of 28 major buildings in Parks was undertaken by Ark consultants. Attachment 2 is a copy of this report.

17. Recommendations from this report are being incorporated into works programs. Attachment 3 details a list of works undertaken by Parks during 2000-2006.

Time Frame

18. Improving access to City of Melbourne buildings is an ongoing process with works expected to be included as specific items and as part of new and renewal works programs for the foreseeable future.

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Attachments: 1. Physical Universal Access and Works Conducted over Financial Years 2. City of Melbourne Pavilion Audits 3. Disability Access Compliance Works, Schedule of Project Works 2000-2006

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Finance

19. Funding for works to improve accessibility to Council’s assets is provided from Facilities Management and Parks & Recreation Branch operating and capital works budgets, and is bid for as part of the annual budget process.

Legal

20. Council has certain obligations set out in the Disability Discrimination Act (Cth) 1992 in relation to disability access as reflected in Council’s Disability Action Plan. One of the objectives of the Disability Discrimination Act (Cth) 1992 is to eliminate, as far as possible, discrimination against persons on the ground of disability in the area of provision of goods, facilities, services and land.

Comments

21. Accessibility audits have been undertaken on major commercial buildings and parks facilities. Annual condition audits each year identify areas where accessibility can be improved. The Disability Action Plan contains specific strategies aimed to improve access in all Council buildings.

22. Many buildings do not fully comply with current regulations, codes and standards but these are addressed when major upgrades occur, as part of annual works programs, and as necessary as part of maintenance regimes.

Background

23. Council’s adopted version of Amendment C60, which was not approved by the Minister, provides that all new residential dwellings be visitable and adaptable. In addition it required all retail and office uses to be accessible in accordance with Australian Standard AS 1428 Part 2.

24. The accessibility provisions in that version of Amendment C60 related to the design of entrances to buildings (ramps, etc), the internal layout of building (width of door ways, etc) and fittings (bathroom furniture, etc).

25. It should be noted that at the September 2005 meeting, the former Planning and Environment Committee resolved to advise the Minister for Planning that the C60 accessibility provisions are best implemented through the Building Regulations.

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Attachment 1 Agenda Item 5.1

Planning Committee 5 September 2006

Physical Universal Access Morris Walker Conducted Physical Access Audits for the following Locations in 1999/2000 Ø Melbourne City Baths Ø Melbourne Town Hall Administration Building Ø Council House Ø Traffic & Parking 506 Elizabeth Street Ø Commonwealth Building 225 Bourke Street

Morris Walker Conducted Physical Access Audits for the following locations in May 2004 Ø North Melbourne Library Ø Fawkner Park Senior and Community Room Ø Fawkner Park Child Care Centre.

Works Conducted over 2001/2002 Financial Years. Melbourne Town Hall Admin Building Ø Install three off augmentation hearing loops at the ground floor reception counter and

security counter including signage. Ø Install enhanced Visual Indicators to the twin leaf entrance auto doors.

Commonwealth Bank Building Ø Install stair hand rails at the foyer entrance from the street. Ø Install hand rails at ground floor lift foyer area to the first stair landing at the nth stairway

Traffic & Parking Building Ø Install auto entry door to the ground floor reception infringement office Ø Install Disabled directional building entrance signage on the exterior of the building

City Baths Ø Install two off fold up shower seats within the public showers. Ø Install four off Disabled directional building entrance signage on the exterior of the

building Ø Install stair nosing to the entrance stairs. Ø Install stair hand railing to the entrance stairs

Works Conducted over 2002/2003 Financial Years Council House Ø Install stair nosing to the entrance stairs. Ø Install surface indicators on the footpath at the entrance to the building. Ø Install three off new lift car control panels including changing the existing lift phone to a

hands free phone incorporated within the new lift panel Ø Install new moulded landing lift button stations on all floors throughout the building Ø Install new two tone chimes on each floor to provide audible indication of the lifts arrival

and direction of travel. Melbourne Town Hall Admin Council Chamber Ø Install two off augmentation hearing loops within the public gallery including signage. Ø Install one off new auxiliary lift car control panel including changing the existing lift

phone to a hands free phone incorporated within the new auxiliary lift car control panel Ø Install new moulded landing lift button stations on all floors throughout the building

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Commonwealth Bank Building Ø Install two off new lift car control panels including changing the existing lift phone to a

hands free phone incorporated within the new lift panel Ø Install new moulded landing lift button stations face plates on all floors throughout the

building Works Conducted over 2003/2004 Financial Years Council House Ø Install domed brail buttons to all stair hand rails throughout the building Ø Install one off augmentation hearing loops at the ground floor reception/secur ity counter

including signage. Commonwealth Bank Building Ø Install ground Tactile surface indicators to the top and bottom of the building entrance

steps Ø Install a second set of door handles to the interior of the floor entrance doors Ø Install a second set of electronic exit buttons to the inside of all floor entrance doors Ø Install disabled building entrance signage over the Russell place disabled entrance.

Traffic & Parking Ø Modifications to construct a Disabled Unisex toilet to one of the existing toilet cubicles at

ground level at the rear of the car park off the training room. Ø Install two off augmentation hearing loops at the ground floor reception & infringement

counter including signage. Melbourne Town Hall Admin building Ø Install indicative grip stripping to all stairs throughout the building. Ø Install brail domed buttons to the top of all stairway hand railing throughout the building Ø Install one off augmentation hearing loops within the new chamber including signage.

City Baths Ø Install brail domed buttons to the top of all hand railing throughout the building. Ø Install Disabled hand railing in the male & female public showers Ø Install Disabled hand railing to the male & female members showers Ø Install two off augmentation hearing loops at the reception & counter including signage.

Works Conducted over 2004/2005 Financial Years Ø Works included in minor works program, no DDA specific projects carried out.

Works Conducted over 2005/2006 Financial Years Ø Works included in minor works program, no DDA specific projects carried out. Ø Mobility Centre completed.

Works scheduled for 2006/2007 Financial Years Nth Melbourne Library Ø Carryout modifications to the existing public inquiry counter to allow for wheel chair

access to utilise the library services Ø Install two off augmentation hearing loops at the public inquiry & lending counter

including signage. Ø Carryout modifications to the first level meeting room doors to allow for wheel chair

access into the meeting rooms Ø Carryout modifications to the first level office work room to allow for wheel chair access

into the office work room area.

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CITY OF MELBOURNE PAVILION AUDITS

By Ark Consulting Group May 2004 Draft Copy

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of 62 City of Melbourne Draft Version Sporting Pavilions May 04 By Ark Consulting Group

TABLE OF CONTENTS 1.0 OVERVIEW............................................................................................................4 2.0 APPLICATION.......................................................................................................4 3.0 DISABLED ACCESS...............................................................................................4 4.0 BUILDING LEGISLATION ..................................................................................5 5.0 ESSENTIAL SERVICES.........................................................................................6 6.0 OCCUPATIONAL HEALTH AND SAFETY........................................................6 7.0 OCCUPANT NUMBERS ..............................................................................................7

7.1. SANITARY FACILITIES....................................................................................7 7.2 FLOOR AREA.....................................................................................................7 7.3 EXIT WIDTHS AND DISTANCES...................................................................8

8.0 PARKS .....................................................................................................................9 Northern Pavilion – Princess Park ..................................................................................10 South Pavilion – Princess Park ........................................................................................12 Royal Park Tennis Club ..................................................................................................14 Princess Park Tennis Club..............................................................................................16 North Park Tennis Club..................................................................................................17 Parkville Tennis Club......................................................................................................18 Carlton Gardens Tennis Club .........................................................................................19 Victorian Tennis Academy..............................................................................................20 Holland Park...................................................................................................................21 Western Pavilion.............................................................................................................23 Ryder Pavilion.................................................................................................................25 Ross Straw......................................................................................................................26 Fawkner Park – South Pavilion.......................................................................................28 Fawkner Park – Northern Pavilion..................................................................................30 Fawkner Park Tennis Club..............................................................................................32 Edmund Herring.............................................................................................................34 Melbourne Bowling Club................................................................................................35 Princess Park Bowling Club ............................................................................................37 Melbourne Storm ............................................................................................................39 Popular Pavilion..............................................................................................................41 Poplar Golfers Building ..................................................................................................43 Brens Park ......................................................................................................................45

9.0 ROWING CLUBS..................................................................................................47 Melbourne Grammar Rowing Club.................................................................................48 Melbourne Rowing Club.................................................................................................50 Banks Rowing Club ........................................................................................................52 Richmond Rowing Club..................................................................................................54 Mercantile Rowing Club..................................................................................................56 Melbourne University Boat Club.....................................................................................58

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Yarra Yarra Rowing Club................................................................................................60 10 CONCLUSION .........................................................................................................62 11.0 OPPORTUNITIES FOR IMPROVEMENT.........................................................62

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1.0 OVERVIEW This report is compiled to identify hazards associated with the health and safety of occupants using the City of Melbourne’s sporting pavilion, and assist in generating a risk register, thus reducing the identified hazards at the nominated sporting pavilions

2.0 APPLICATION The report has been commissioned by Joelene Schembri and Dale Stewart, Parks and Gardens Department within the City of Melbourne, and is to be interpreted as a complete package. The issues set out in this report apply primarily to the safe usage of sporting pavilions as listed in Parts 8 and 9 of this report. The solutions in this report are not the only options available to the City of Melbourne in controlling the identified risks. However, Ark, has endeavoured to provide a simple, cost effective and practicable recommendation to reduce any unacceptable risks. It is recommended that any risk controls implemented be reviewed at least annually to validate their ongoing effectiveness. The report does not take into consideration health and safety issues particular to each tenant, i.e. loose matting placed on the ground to wipe feet or articles stored. Neither does it address specific structural or fire engineering issues.

3.0 DISABLED ACCESS In March 1993 the Commonwealth Disability Discrimination Act 1992 (DDA) became Commonwealth law. The primary aims of the DDA are to: • Eliminate, as far as possible, discrimination against people on the grounds of disability;

and • To promote recognition and acceptance with the community that a person with a

disability have the same fundamental rights as the rest of the community. There are a number of sections within the DDA that are most relevant to the issues at hand. They are: Section 23, which effectively prohibits discrimination on the grounds of disability in relation to “the access to and use of any premises that the public or a section of the public is entitled or allowed to enter or use (whether for payment or not)”.

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To ensure that no persons are unduly scrutinized, the DDA has recognized that there may be some instances whereby accommodating the disable will not justify the hardship involved in making that accommodation. Section 11, contains an ‘unjustifiable hardship’ provision. Each case is taken on its own merits and involves balancing a number of factors. It is only the Courts that can make a decision about what is unjustifiable hardship. As each incident is addressed on a case by case basis the DDA, and associated case law do not provide a satisfactory direction to property owners to enable them to comply. Section 23 of the Act explains why access must be provided, but fails to outline how it can be achieved. To simply comply with the relevant building codes and standards is currently not enough. Building control legislation and anti-discrimination legislation operate very differently with a number of inconsistencies between the two. Compliance with the current Building Code of Australia is not sufficient to fulfill the responsibilities under DDA, leaving owners open to complaints of discrimination

4.0 BUILDING LEGISLATION The Building Regulations have evolved over the years reflecting community expectations and adoptions of industry learning’s. Each change to the building regulations required new developers to fully comply, though generally speaking, existing buildings are exempt from retrospective upgrading. There are exceptions to this rule, but do not relate to the type of buildings reviewed in this report. To ensure all buildings meet minimal expectable standards, ‘safety checks’ have been put in place where the owners of identified properties are enforced to bring their buildings up to an acceptable occupation and safety standards. Where retrospective upgrades are required, in many instances, it is impractical to fully comply with the legislation of the day. This has been recognized. Recognizing that it is not practicable to totally eradicate the risks associated with the buildings, guidance on means of judging acceptable levels of safety can be related to the Occupational Health and Safety Act 1995. See Part 6.0 Occupational Health and Safety of this report. In the case of council owned properties, there was, prior to 1988 no requirement for public authorities, such as Local Councils, to comply with the Building Regulations. Since 1988 the Building Act has now identified that government bodies are required to partially comply with the Building Regulations in part. They are to engage qualified building practitioners to certify construction plans. There is, however, no obligation to have the building works inspected by a registered practitioner.

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5.0 ESSENTIAL SERVICES Each building will have allocated services to aid in the evacuation of a building, and secondly to protect the asset. These can come in the form of passive (built into the structure such as fire ratings), or active (sprinkler systems, emergency lighting etc.). The maintenance of essential services is required to ensure that the safety measures, mainly dealing with fire situations within the building, remain at the required operational level throughout the life of the building.

If a building was built or has been altered since 1 July 1994, the Regulations require you to keep essential services reports, records of maintenance checks, services and repair work to the building on the premises so it is easily accessible and can be randomly check for compliance. These documents are important as collectively they ensure obligations are being fulfilled.

If a building was built before 1 July 1994, there is no requirement to prepare and display an annual essential services report. However, there is still responsible for ensuring that any safety equipment, safety fittings, or safety measures are maintained and are fulfilling their purpose. This includes exits and paths of travel to exits. It is also advised that your records of maintenance checks, service and repair work be kept so they can be made available for inspection.

6.0 OCCUPATIONAL HEALTH AND SAFETY This requires persons in control of, so far as is practicable, to maintain an environment that is safe and without risks to health. The Act defines practicable as having regard to:

• The severity of the hazard or risk in question; • The state of knowledge about that hazard or risk and any ways of mitigating that

hazard or risk; • The availability and suitability of ways to remove or mitigate that hazard or risk; and • The cost of removing or mitigating that hazard or risk.

Although this relates more to a workplace situation, council has a responsibility to ensure that places within their control, and particularly those buildings that are leased to the public can withstand any public scrutiny or community expectations.

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7.0 OCCUPANT NUMBERS To determine the number of occupants, all facets of the building need to be assessed. The areas for review include the number of sanitary facilities currently fitted, the width and availability to exits from the building, the floor area that the building can actually accommodate for, and the distance travelled to reach an exit. Once all of these calculations have been conducted, the figure that provides the least amount of persons will determine the maximum capacity.

7.1. SANITARY FACILITIES The figures contained within this report are based on participates. The public need not be provided access to sanitary facilities if the number of patrons or spectators is not more than 100.

Maximum Number Served Closet Pans Urinals Hand Basins 1 2 Each

Extra 1 2 Each

Extra 1 2 Each

Extra Men 20 40 20 10 20 10 10 20 10 Women 10 20 10 10 20 10 Showers One shower for each 10, or part of, participants The table above has been included in the report to allow for the calculation of persons permitted to use a venue. Due to the nature of some of the buildings reviewed, and the possibility of multiply users, it will be necessary to assess each leasing contract on the area the club wishes to occupy.

7.2 FLOOR AREA Each building needs to be assessed individually, based on the break up of the different use areas that consist within the building. What is meant by this is some buildings house gymnasiums, whilst others have bars. To get a full analysis of the amount of people the building can hold, based on the floor are a, each area would need to be assessed.

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The table below provides an indication of the ‘personal space’ each person is required to have. Change Rooms 2m² per person (see Appendix B)

Standing 0.5 m² per person Bar Other 1 m² per person

Meeting Room 2 m² per person Gymnasium 3 m² per person Kiosk 1 m² per person Kitchen 10 m² per person Workshop 30 m²per person

7.3 EXIT WIDTHS AND DISTANCES An unobstructed width, whether it is via a passage or through a hall fitted out with tables and chairs, must be no less than 1 metre. A 1 metre clearance width will allow for up to 200 people to evacuate through. The more occupants in a building, the wider the exits. If the exits can not be made wider then more exits serving the building will need to be provided. Given the size of most of the buildings reviewed in this report, the number of exits would most likely be adequate, however further investigation into the distances travelled to get to those exits would be needed. The maximum allowable distance that a person can travel is 20m. This distance is calculated from anywhere within the building. Should the building have 2 exits (no closer than 9 metres to each other), then at least one of the exits needs to be within a 40 metre travel distance from any point within the building. A total travel distance to the outside of the building can be no more than 80 metres. This is calculated on the 20 or 40 metres to get to the exit , as stated in the previous paragraph, then an allowance of another 40 metres to travel down the exit stairs, to safety outside of the building.

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8.0 PARKS With the exception, most of the buildings reviewed would be in excess of 30 years old. Although the buildings, a s already identified in this report, may have been compliant at the time of construction, community’s needs and expectations have altered, placing higher emphasis on the public’s safety. A number of the buildings currently or potentially have the ability to be used by multiply sporting fraternities who may, or may not, have any association with those they ‘share’ the building with. The major issue that arises from this is how each club is alerted to an emergency should it originate in an area not occupied by that group, and will they have enough time to evacuate once there is knowledge of such an emergency situation. When sharing situations exist, clubs, understandably, secure their belongings stored on site. This, however, can create other issues, such as access and knowledge of what is being stored. A number of buildings were unable to be fully reviewed due to the lack of access.

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Northern Pavilion – Princess Park

ISSUES POSSIBLE SOLUTION

Location of smoke detector in common hall. It may not be activated due to the close proximity to the apex of the roof.

Relocate the smoke detector away from the apex of the ceiling junction.

Lack of maintenance on essential services.

Enter into a contract(s) with appropriate service providers to ensure an ongoing maintenance program.

Electrical equipment not tested and tagged.

Require all electrical equipment imported to be periodically tested and tagged.

Non-conforming locking devices fitted to exit doors .

Remove all padlocks fitted to all exit doors. Ensure egress is available without the use of a key.

Exit and directional exit signage. Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

Exit doors swing inwards. All exit doors and doors providing access to exits are required to swing in the direction of egress i.e. push open. An alternative is the use of signage to these doors alerting persons that they are required to ‘Pull’ the door open.

Locking devices fitting to one side of the door only i.e. snibs with no key access to Umpires change rooms.

Replace snibs with key locks. This will allow for entry into the room in the event of an emergency.

Minimum paths of travel less than one (1) metre in width.

All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and the like.

Inadequate signage to equipment and services.

Sign all switchboards, male and female water closets, telecommunications and the like.

No disabled access. Review compliance against the DDA No non-slip finish to floor surface in wet areas.

Seal surface with abrasive finish to all areas that are likely to come into contact with liquid i.e. the shower area.

Insufficient directional exit signage. Install directional exit signage delineating a clear path of travel to exits.

Maintenance of lighting. Some lighting tubes were not functioning.

Ensure all failed lighting is replaced through a regular maintenance program.

Hydrant/hose reels. Should be installed and available if the total floor area of the building is greater than 500m².

Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Emergency lighting. Required if the floor area of the building is more than

300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like that leads persons to an exit.

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Food Preparation Areas. Ensure any food preparation areas comply with Health

requirements. This should include splashbacks, floor waste, coving etc.

Exit widths. Each path leading to an exit can be no less than 1 metre. The door width itself can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area

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South Pavilion – Princess Park

RISK AREA POSSIBLE SOLUTION





Locking devices fitted to exit doors. Remove all padlocks from exit doors. Ensure egress is available without the use of a key.

Exit and directional exit signs. Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

Exit does swing inwards. All exit doors and doors providing access to exits are required to swing in the direction of egress i.e. push open. An alternative is the use of signage to these doors alerting persons that they are required to ‘Pull’ the door open.

Inadequate storage arrangement. There was substantial paraphernalia store in the change rooms. Ensure adequate storage via designated areas and shelving is provided.

Locking devices fitting to one side of the door only i.e. snibs with no key access.

Replace snibs with key locks. This will allow for persons to access area in the event of an emergency. Currently if the snib is activated then there is no access to these areas i.e. umpires change rooms.



Inadequate signage. Sign all switchboards, male and female water closets, telecommunications and the like.

No disabled access. Review compliance against the DDA. No non-slip finishes to floor surface. Seal surface with abrasive finish to all areas that are likely to

come into contact with liquid i.e. the shower area. Food preparation area. Ensure any food preparation area complies with Health

requirements. Lack of systems to a lert occupants or an adjoining tenancy of an emergency.

Install an interconnected audible alarm system that will alert adjoining occupants within the building of an emergency.

No extinguishers installed throughout the building.

Install fire extinguishers as required throughout the building i.e. within 2 – 20m of electrical switchboards, cooking area, etc.

Installation of storage racking. Racking is currently erected in the change rooms the same colour as the walls making them hard to see. Relocate storage racks to an area away from patron congregating areas and paint them a contrasting colour.

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Electric cords hanging from the ceiling/vents.

Remove electrical cords.

Hydrant/hose reels. Should the installed, available and maintained if the total floor area of the building is greater than 500m².


300m². Emergency lighting should be installed in any room greater than 100m² and any passageway.

Food Preparation Areas. Ensure any food preparation areas comply with Health requirements.

Exit widths. Each path leading to an exit can be no less than 1 metre. The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area

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Royal Park Tennis Club The club consists of the club rooms, an adjoining brick toilet block and a number of smaller satellite buildings. The inspection revealed that a number of these satellite building were being used for a variety of functions ranging from storage through to catering for meetings.



Enter into a contract with appropriate service providers to ensure an ongoing maintenance program.

The use of dilapidated satellite buildings.

Demolish the satellite buildings. These buildings are dilapidated and require extensive works to reach an acceptable standard. Any buildings retained should be brought up to an acceptable health and safety standard.



Sale of liquor. Enter into a contractual agreement with the tenant to ensure current licenses are obtained.

Doorways were installed with sliding doors.

Exit doors from the building are sliding doors. Install signage to alert person to the direction the door slides to open.

Step risers not consistent. Review the height of the steps to ensure a consist height for the flight.

Steps do not have non slip finish. Provide non-slip tape to treads. Decking ranges from 500mm to 300mm from natural ground level.

Review the need to install handrails to prevent persons from falling off the decking to the ground below.

Combustible materials stored in front of electrical switchboards.

Enclose switchboard in a non-combustible cupboard. Remove non-essential items surrounding switchboard to allow access.

Leaking hot water tap in club rooms. The leak is causing the tap to be hot to touch. Replace washer.

No Disabled access to toilets. Review compliance against the DDA Food preparation area. Ensure any food preparation area complies with Health

requirements Location of extinguishers installed in the club rooms i.e. right next to gas heater.


Hydrant/hose reels. Should the installed and available if the total floor area of the building is greater than 500m².


300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like

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that leads persons to an exit. Food Preparation Areas. Ensure any food preparation areas comply with Health

requirements. Exit and directional exit signage. Each designated exit is required to be identified via an

illuminated emergency exit sign. This may not be applicable depending on the satellite buildings that remain.

Exit widths. Each path leading to an exit can be no less than 1 metre. The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area.

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Princess Park Tennis Club


No exit or directional exit signage. Each designated exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

Lack of natural ventilation. All windows are shut and blocked off. Ensure that the mechanical ventilation provided is adequate.

Exit door does not swing in the direction of egress.

Install signage alerting occupants to ‘Pull’ the door.





Main switchboard situated in a path of travel to an exit

Enclose the switchboard in a non-fire isolated cabinet, and clearly identified as such.

Key locking devices and other non-conforming devices i.e. panic bolts, fitted to exit doors

Remove all padlocks exit doors and doors in path of travel to exits. Ensure egress available without the use of a key

No disabled access/facilities. Review compliance against the DDA. Food preparation area. Ensure any food preparation area complies with Health

requirements. The Soccer Club Kitchen was inaccessible. No extinguishers installed throughout the building.

1 Install fire extinguishers as required throughout the building i.e. within 2 – 20m of electrical switchboards, cooking area, etc.



300m². Emergency lighting should be installed in any room greater than 100m² and any fire isolated passageway.


Exit signage. Each designated exit is required to be identified via an illuminat ed emergency exit sign.


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North Park Tennis Club


Limited emergency lighting installed in the building.

Required if the floor area of the building is more than 300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like that leads persons to an exit.

There is insufficient exit signage installed.

Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.



Sale/consumption of Liquor. Ensure that the respective clubs possess current liquor licenses.



Door hardware installed on the exit doors.

Replace all knobs with downward action levers, particularly to the entry door.

Exit door is a sliding door. Use signage to the exit door to alert persons that they are required to slide the door open.

Disabled access/facilities. Review compliance against the DDA. Food preparation area. Ensure any food preparation areas comply with Health

requirements. Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Food Preparation Areas. Ensure any food preparation area complies with Health

requirements. Exit widths. Each path leading to an exit can be no less than 1 metre.

The door width itself can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area.

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Parkville Tennis Club




Sale or consumption of Liquor. Ensure that the respective clubs possess a current liquor license.



Key locking devices and other non-conforming devices i.e. panic bolts, fitted to exit doors .

Remove all padlocks internally from the doors. Ensure egress is available without the use of a key .

A roof beam within the building has a clearance height of less than 2.4m.

Clearly sign the beam and place reflective or highly visible tape on the beam to signal the reduction in height.

There is no exit signage installed. Each exit is required to be identified via an illuminated emergency exit sign.



There is a stove situated next to the kitchen bench and has no exhaust system

Install an exhaust system. See requirements of Food Preparation.

No disabled access/facilities Review compliance against the DDA. There is evidence of structural movement via cracking to the brickwork.

It is understood that a program of works has been devised to address this situation. Ensure that it is adequate and followed through to completion.

Food preparation area. Ensure any food preparation areas comply with Health requirements.

A concrete step is situated at the front of the male showers.

Clearly identify to occupants that there is a change in the floor height via reflective non-slip tape or the like. Make sure that the change in height is no higher than 190mm and no lower than 115mm.


300m². Emergency l ighting should be installed in any room greater than 100m² and any fire isolated passageway.

Food Preparation Areas. Ensure the food preparation area complies with Health requirements.

Exit widths. Each path leading to an exit can be no less than 1 metre. The door width itself can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area.

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Carlton Gardens Tennis Club


No emergency lighting installed in the building.

Each exit is required to be identified via an illuminated emergency exit sign.



Sale/consumption of Liquor. Ensure that the respective clubs possess current liquor licenses.





Stairs are inconsistent in the riser height.

Ensure that all risers are the same height. They are not to exceed a 190mm in height.

Step at entrance higher than finished floor level creating a tripping hazard.

Provide an angled in-fill creating a ‘ramp’. This will fill the lip created by the difference in finished floor to the step.

Sub floor movement has allowed the floor in the office to ‘sink’ to one side.

This will require further investigation to determine the most suitable rectification work. Engage an engineer to provide a report on the structure.

No disabled access/facilities Review compliance against the DDA. Food preparation area Ensure the food preparation area complies with Health

requirements. Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Exit widths. Each path leading to an exit can be no less than 1 metre.


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Victorian Tennis Academy




Sale of Liquor. Ensure that the respective clubs possess current liquor licenses.


Require all elect rical equipment imported to be periodically tested and tagged.


Remove all padlocks internally from the doors. Ensure egress available without the use of a key.

Deadlocks to the toilet doors have been installed. This may inhibit access in the event of an emergency.

Install a key locking device that will allow access from the ‘entering’ side of the door in the event of an emergency.

The riser height of the step is higher than 190mm and may cause a tripping hazard.

Install steps that have a riser height of no less than 115mm and no more than 190mm.

Fully fitted out ‘cubby house’, which appears to be used as a meeting room.

Remove the cubby house.


Insufficient exit signage Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

No disabled access/facilities. Review compliance against the DDA. Food preparation area. Ensure the food preparation area complies with Health

requirements. Inappropriate storage of gas cylinders.

Ensure adequate storage, signage with appropriate fire fighting capabilities are installed.




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Holland Park





Enter into a contract with appropriate service providers to ensure an ongoing maintenance program




Extensions cords running throughout the tenancy, along walls, through doors , etc.

Remove all extension cords. Undertake a review of the existing power outlets against the needs of the occupants. Implement improvements as identified.


Remove all padlocks from the exit doors. Ensure egress is available without the use of a key.


Insufficient exit signage. Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

Exit doors blocked by non-essential items.

Ensure that all exit doors are clearly identified via signage and install bollards.

Non-essential items stored around the perimeter of the building i.e. lounges.

Remove all refuge from around the building. Continually monitor.


All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and the like i.e. fridge.

Lack of systems to alert occupants or an adjoining tenancy of an emergency.


Inadequate signage. Sign all switchboards, male and female water closets, shower, telecommunications and the like.

No disabled access/facilities. Review compliance against the DDA. No floor covering to wet areas. The floor was bear concrete and may be a slip hazard when

wet. Provide non-slip impervious finish to all wet areas.

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Concrete steps spalling. Repair concrete and provide a non-slip strip to the edge of

the step.

Food preparation area. Ensure any food preparation areas comply with Health requirements. The Soccer Club Kitchen was inaccessible.

External lighting. Undertake a lighting assessment to ensure adequate illumination.

Asbestos. It appears that some of the external lining is asbestos. Eaves lining to the building is in a state of disrepair. Identify all areas of asbestos and produce a risk register.

Limited extinguishers installed throughout the building.


Storage of gas cylinders. Ensure adequate storage, signage with appropriate fire fighting capabilities are installed.

Storage of Dangerous Goods in minor quantities.

Ensure adequate storage and signage with appropriate fire fighting capabilities. This is applicable to all tenancies.





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Western Pavilion

ISSUE POSSIBLE SOLUTION

Iron gates installed in front of designated exits.

Provide a locking device that does not require a key when egressing the building.



Sale of liquor. Enter into a contractual agreement with the tenant(s) to ensure current licenses are obtained.

No exit signage. Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

Additional loading being placed on walls i.e. punching bags, angle iron shelving…

Remove all punching bags, shelving etc. that has not been structurally verified by an engineer.

Shelving positioned lower than 2.1m from the finished floor level in a path of travel to an exit.

Remove the shelving, providing a minimum of 1 metre clearance width and no overhead projections within 2.1m.

Lack of ventilation. Ensure that all windows are accessible and openable. They are currently positioned at the wall/ceiling junction in excess of 3m from the finished floor level with no way of opening.

Lack of maintenance on the concertina doors.

Ensure doors are being maintained to allow easy passage when opening or closing them.

Floor coverings. All carpet/rugs should be secured to floor with all ends finished off so as to curb fraying, and stop loose ends becoming a trip hazard.





Main switchboard situated in a path of travel to an exit.


Key locking devices and other non-conforming devices i.e. panic bolt or the like that leads persons to an exit.

Remove all padlocks from exit doors and doors in path of travel to exits. Ensure egress is available without the use of a key.

Rafters being used for storage. Line the ceiling to restrict access to the rafters. Unstable bench seating. Ensure all fixed seating is secured into position.

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Position of hanging hooks directly above bench seating.

Ensure provisions for hanging of clothing, bags and the like is positioned so as to not create a hazard for banging heads on.

Removal of sink from store with taps left behind.

Remove tap fittings and cap off plumbing to prohibit use.

No maintenance carried out on plumbing.

Ensure all waste drains are clean of debris and fully operational.

No sanitary facilities to female toilets.

Provide sanitary facilities to female toilets.






No disabled access/facilities. Review compliance against the DDA No floor covering to wet areas. It is worn concrete with no non-slip finish.

Provide non-slip impervious finish to all wet areas.

Food preparation area. Ensure any food preparation area complies with Health requirements. The Soccer Club Kitchen was inaccessible.

External lighting. Undertake a lighting assessment to ensure adequate illumination

The cleaner’s storage room appeared to have floor waste and had the hot water system installed within.

Rename area as ‘Hot Water System’. Ensure this room is not used as storage or handling of cleaning products or any other dangerous goods.




One extinguishers installed throughout the building.



Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Food Preparation Areas. Ensure any food preparation area complies with Health

requirements. Exit widths. Each path leading to an exit can be no less than 1 metre.

The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area.

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Ryder Pavilion Currently this facility consists of a number of buildings. The report only covers the pavilion itself. It does not incorporate the change rooms, or the storage building, as information received from the Parks and Gardens representative stated that the building had been earmarked for demolition this year.


Stairs leading to the pavilion are not consistent in riser height.

Review height and either remove or add concrete to ensure consistent riser heights.

Sale of liquor. Enter into a contractual agreement with the tenant(s) to ensure current licenses are obtained.

Fire extinguishers hung to high. Relocate extinguishers so that it is assessable in the event of an emergency. The mounted extinguisher should be no higher than 1.2m from finished floor level.

Cracked windows. Removed all cracked and broken glass and replace. Floor coverings. All carpet/rugs should be secured to floor stopping loose

ends becoming a trip hazard. Lack of maintenance on essential services.




Exit door does not swing in the direction of egress.

All exit doors and doors providing access to exits are required to swing in the direction of egress i.e. push open. An alternative is the use of signage to these doors alerting persons that they are required to ‘Pull’ the door open.





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Ross Straw

ISSUE POSSIBLE SOLUTION

No exit signage is installed in the building.

Each exit is required to be identified via an illuminated emergency exit sign. Directional signage directing occupants to the exits is also required throughout the building.

Additional loading being placed roof structure i.e. punching bag.

Verify from an engineer that the structure is able to support any additional loadings placed on it by the punching bag.

Lack of natural ventilation. Ensure that all windows are accessible and openable. Currently they are covered with banners.

Floor coverings. All carpet/rugs should be secured to floor with all ends finished off so as to curb fraying, and loose ends becoming a trip hazard.


There are no essential services installed in the building to maintain.

Structural integrity of the building. Major cracking to this building is evident, particularly to the kitchen area. Engage an engineer to review and provide a condition report.


Remove all padlocks and the like from exit doors and doors in path of travel to exits. Ensure egress available without the use of a key.

No female toilets. Make provisions for female toilets. Minimum paths of travel less than one (1) metre in width.

All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and the like i.e. weights.

No disabled access/facilities Review compliance against the DDA. No floor covering to wet areas. It is worn concrete with no non-slip finish.








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Fawkner Park – South Pavilion


Iron gates installed in front of designated exits.

Provide a locking device that does not require a key when egressing the building.




Lack of lighting. The lighting switch was hard to locate and when it was located the lighting installed did not work. A review of the electrical system will determine the extent of work required.

Floor coverings. All carpet/rugs should be secured to floor with all ends finished off so as to curb fraying, and loose ends becoming a trip hazard.



Main switchboard situated in a path of travel to an exit.


Electrical wiring. Obtain certification from electrician that wiring is satisfactory.

Extension cords used. Relocate the fridge to a room that has access to a power outlet.

Installation of electrical equipment on ‘ad hoc’ structures.

Provide a proper wall mounting device to accommodate a television.

Key locking devices and other non-conforming devices i.e. panic bolts, fitted to exit doors

Remove all padlocks exit doors and doors in path of travel to exits. Ensure egress available without the use of a key.

Lockable gates have been installed to the entrance of the building

Provide a locking device that does not require a key to exit the building.

No maintenance carried out on plumbing.

Ensure all waste drains are clean of debris, fully operational and have drainage covers installed. Replace washers to stop taps from leaking.

No sanitary facilities to female toilets.

Provide sanitary facil ities to female toilets.


Ensure that all exit doors are clearly identified via signage and install bollards to exterior of doorways.



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No disabled access/facilities. Review compliance against the DDA. No floor covering to wet areas. It is worn concrete with no non-slip finish.


Shower area lined with asbestos sheeting.

Asbestos sheeting in a state of disrepair and needs to be removed. Identify all areas of asbestos and produce a risk register.


Structural integrity of the building. There is evidence of structural movement, and what appears to be concrete spalling. Obtain a conditions report from an engineer on the state of the building.





Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Exit widths. Each path leading to an exit can be no less than 1 metre.

The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. Se e Toilet numbers and Floor Area.

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Fawkner Park – Northern Pavilion As like other buildings controlled by the council a shared occupancy arrangement exists. Once again there is no fire separation to protect one occupant from the other.


External stair. Ensure that none of the rises exceed 190mm. Place a non-slip strip to the stair tread.



Location of the portable fire extinguisher.

Relocate the special purpose fire extinguisher housed in the office servicing the switchboard, to outside the room, allowing easy access in the event of an emergency.




Access to equipment. The room housing the plant and electrical equipment could not be access due to furniture being place in front of it.

No warning alarm system. There is no way of alerting persons of other sporting clubs occupying another portion of the building that an emergency exists and evacuation is required.




Single sided internal lockable door hardware.

Fit doors with key locking device to both sides to allow access in the event of an emergency i.e. some doors have snibs on one side only, prohibiting access.


Disabled access/facilities. Although disabled access exists and audit of the facility should be undertaken to ensure full conformity against the DDA.



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Storage of gas cylinders. Ensure adequate storage, signage with appropriate fire

fighting capabilities are installed. One extinguishers installed throughout the building.



Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Limited emergency lighting installed.



Note: Some areas were not reviewed as access was not available.

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Fawkner Park Tennis Club This particular club occupies certain portions of the building such as the Male and Female Toilets and the Café. At the time of inspection another room was under renovation for the tennis clubs future use. This room is not include in the report.




Location of the portable fire extinguisher.

Relocate the fire extinguisher housed in the same cupboard as the switchboard, to outside the cupboard, allowing easy access in the event of an emergency.



No warning alarm system. There is no way of alerting the adjoining users occupying another portion of the building that an emergency exists and evacuation is required.

Disabled access/facilities. Although disabled access exists and audit of the facility should be undertaken to ensure full conformity against the DDA.

Female Amenities Ensure that both floor and wall tiles are secure and don’t pose a trip or injury hazard.

Female Shower Repair or replace the broken shower screen. Male Shower One shower head in the male facilities is constantly leaking. Male Amenities The flyscreen to the vented skylight is in a state of

disrepair. Structural Adequacy There is evidence of movement in the Male toilets with

cracking appearing in the ceiling. Obtain a conditions report from an engineer.



Storage of gas cylinders. Ensure adequate storage, signage with appropriate fire fighting capabilities are installed. Currently gas cylinders are housed in the Male toilets.




The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200

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people to occupy a building. See Toilet numbers and Floor Area.

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Edmund Herring







Toilet Facilities. There is only one toilet facility. Restrict the sporting groups using the facility to a single sex , with the numbers not exceeding those shown in Part 7.0 of this report.

No disabled access/facilities. Review compliance against the DDA. No floor covering to wet areas. Provide non-slip impervious finish to all wet areas. Timber floor boards. Repair, replace and seal the timber floorboards. The

boards at the entry area are weathered and beginning to rot. Food preparation area. Ensure the food preparation area complies with Health

requirements. Access to adjoining property. The kitchen door allows direct access into the council

depot next door. Remove the door hardware and permanently close the door.

Size of the extinguisher installed. Upgrade the extinguisher installed to one adequate enough to cover the whole of the building i.e. 9kg.



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Melbourne Bowling Club



Required if the floor area of the building is more than 300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like tha t leads persons to an exit.

Floor coverings worn and loose. Could create a tripping hazard.

All carpet/rugs should be secured to floor with all ends finished off so as to curb fraying, and stop loose ends becoming a trip hazard.



Sale of Liquor. Ensure that there is a current liquor license. Electrical equipment not tested and tagged.






A door at the rear is apparently a designated exit. Despite the fact that it is not signed, it discharges via a make shift ramp into a small fenced open area that requires a key to escape.

Ensure that the ramp complies with the relevant Australian Standard and that discharge from the open area is achievable without the use of a key. All door hardware is to be a downward action lever.

There is evidence of movement within the building structure.

Engage an engineer to review the condition of the building and provide a report.


All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and the like i.e. storage lockers .

Extensive evidence of possum habitation within the roof space with by-product staining both the ceiling and the walls.

Remove and relocate possums. Seal openings that allow access to the possums. Remove excrement from internal portions of the building.

No disabled access/facilities. Review compliance against the DDA.

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Lack of ventilation to the toilets. Ventilation if via a small openable window. There is no mechanical exhaust.

Install mechanical ventilation to the toilets.

Food preparation area. Ensure the food preparation area complies with Health requirements.

Insufficient extinguishers installed throughout the building.







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Princess Park Bowling Club It was noted that a separate building to that of the club is used as a ‘Caretaking’ dwelling, with occupation being year round. Access to the dwelling was not available and as such has not been included in this report. Further investigation by council will need to be instigated to determine legitimacy is recommended.












Fresh air intake/ventilation. The building is reliant on openable windows for ventilation. Some of these windows have been have been covered over whilst others are not operable. Conduct a review to ensure openable windows are no less than 5% of the floor area.

Fire extinguishers. The fire extinguisher located in the kitchen was inaccessible due to items stored in front of it. Remove all items and ensure that there is a clear access to the extinguisher at all times. Extinguishers are not to be hung higher than 1.2 from the finished floor level. Review the extinguisher located in the Men’s Meeting Room. Review the amount and type of fire extinguishers currently installed i.e. there is no protection to storage shed (see Dangerous Goods comment).

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All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and paths or travel.

Disabled access to toilet facilities. Review compliance against the DDA Structural adequacy. There is substantial cracking to the building. Obtain a

conditions report from an engineer. Food preparation area. Ensure the food preparation area complies with Health

requirements. Electrical wiring. There is a mixture of new wiring (external lighting) and

what appears to be original electrical wiring. Engage an electrician to review the original wiring.

Smoke/thermal detectors. There is an area within the building allocated for smokers. Although there are provisions to undertake immediate fire fighting, there is no alarm system installed in the building. Install a detector in the building to alert patrons should an emergency situation arise.



Ensure adequate storage and signage with appropriate fire fighting capabilities.




Food Preparation Areas. Ensure any food preparation area complies with Health requirements.



Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report.

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Melbourne Storm


The “Kitchen” A hose used as an overflow channel from the ice making machine, discharging through a hole in the door out onto the footpath. Remove the hose and install a proper overflow pipe discharging to waste. Health Department to review.



Accessibility to electrics.. Unable to locate light switches in the change rooms Undertake a review of the condition of the wiring by a qualified electrician.

Ventilation. Windows to the building have been permanently shut. Reinstate windows so that they are openable.

Access door to Kitchen. The door has sustained vandalism and does not shut property. Replace door.

Gates installed in front of designated exits.

Provide a locking device that does not require a key when egressing the building. Repair damage done to gates.

Showering area Area is in a state of disrepair. The steps into the showers are graded away from the riser resulting in an uneven ‘tread’, and the risers are not a consistent height, which may cause tripping.

No floor covering to wet areas. Provide non-slip impervious finish to all wet areas Toilets. One of the urinals was not operational, whilst the other

required maintenance. Remove or reinstate urinals. Electrical equipment not tested and tagged.



Inadequate signage. Sign all switchboards, water closets, shower, telecommunications and the like.

No disabled access/facilities. Review compliance against the DDA. Concrete steps spalling at entry. Repair concrete and provide a non-slip strip to the edge of

the step. External lighting. Undertake a lighting assessment to ensure adequate

illumination. No extinguishers installed throughout the building.

Install fire extinguishers as required throughout the building.


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Popular Pavilion












Fresh air intake/ventilation to some areas of the building.

The building is reliant on openable windows for ventilation. Some of these windows have been have been covered over whilst others are not operable. Conduct a review to ensure openable windows are no less than 5% of the floor area.

Fire extinguishers. The fire extinguisher located in the kitchen was inaccessible due to items stored in front of it. Remove all items and ensure that there is a clear access to the extinguisher at all times. Extinguishers are not to be hung higher than 1.2 from the finished floor level. Review the extinguisher located in the Men’s Meeting Room. Review the amount and type of fire extinguishers currently installed i.e. there is no protection to storage shed (see Dangerous Goods comment).

Extensive evidence of possum habitation within the roof space with by-product st aining both the ceiling and the walls.

Remove and relocate possums. Seal openings that allow access to the possums. Remove excrement from internal portions of the building.

Exits Blocked Remove equipment and non-essential items from in front of the designated exits.

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Disabled access. Review compliance against the DDA Structural adequacy. There is substantial cracking to the building. Obtain a

conditions report from an engineer. Food preparation area. Ensure the food preparation area complies with Health

requirements. Hydrant/hose reels. Should the installed and available if the total floor area of

the building is greater than 500m². Toilet numbers. See Part 7.0 of the report. Switchboard Enclose the switchboard in a suitable non-combustible

material. Floor Area. See Part 7.0 of the report. Exit widths. Each path leading to an exit can be no less than 1 metre.

The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area


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Poplar Golfers Building On face value it appears that this building is used exclusively by a small number. The internal state of the building is extremely cluttered largely due to the premises being used as storage as well as a ‘meeting room’.






Sale/consumption of Liquor. Ensure that there is a current liquor license. Electrical equipment not tested and tagged.






Fresh air intake/ventilation. The building is reliant on openable windows for ventilation. Some of these windows have been have been covered over with shelving, whilst others are not operable. Conduct a review to ensure openable windows are no less than 5% of the floor area.



Disabled access. Review compliance against the DDA Electrical wiring. Engage in a qualified electrician to review the state of the

current wiring given the age and condition of the building. Storage of gas cylinders. Ensure adequate storage, signage with appropriate fire

fighting capabilities are installed. Toilet numbers. See Part 7.0 of the report. Note that there were no hand

basins and the maintenance of toilets needs to be conducted.

Floor Area. See Part 7.0 of the report.

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Emergency lighting. Required if the floor area of the building is more than 300m². Emergency lighting should be installed in any room greater than 100m² and any fire isolated passageway.



Floor Area. See Part 7.0 of the report.

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Brens Park



Required if the floor area of the building is more tha n 300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like that leads persons to an exit.







Exit Doors There is a number of items stored in front/behind of the exit doors inhibiting safe egress. Remove all materials from around the exit doors to allow a clear exit way.


Fresh air intake/ventilation. The building is reliant on openable windows for ventilation. Some of these windows have been have been covered over whilst others are not operable. Conduct a review to ensure openable windows are no less than 5% of the floor area.

Fire extinguishers. Some extinguishers are missing from their designated mounting positions. Replace.

Asbestos It appears that an old switchboard contains asbestos. Further investigate and include on the Asbestos register if it is assessed as being a low risk.



Limited Disabled access. Review compliance against the DDA Food preparation area. Ensure the food preparation area complies with Health

requirements. Smoke/thermal detectors. There is an area within the building allocated for smokers.

Although there are provisions to undertake immediate fire fighting, there is no alarm system installed in the building. Install a detector in the building to alert patrons should an emergency situation arise.

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fighting capabilities are installed. Storage of Dangerous Goods in minor quantities.




The door width from that passageway can be reduced to 750mm in width. This will allow for a maximum of 200 people to occupy a building. See Toilet numbers and Floor Area



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9.0 ROWING CLUBS The rowing clubs are situated next to each other along the banks of the Yarra River. There is minimal separation distance between the all the club. Construction of most of these buildings, being mainly of combustible type materials raises the issue of fire separation. If these buildings were to be built today they would either have to be built out of materials able to sustain up to two hours fire and/or have a greater divide between each structure. To exacerbate the fire separation is the use of, what was once open space, the land between the properties as auxiliary storage space for the boats, further reducing the separation distance and increasing fire load. To secure these auxiliary storage areas, fencing has been erected, and in some cases, has prohibited access to emergency fire fighting equipment, such as hydrants and hose reels A large number of the rowing clubs do not solely occupy the premises. Assess to certain parts of the building was unachievable as these areas were leased out to other parties. It was clear that when such arrangement exists, clubs provide no guidelines and have little or no supervision of these areas. This raises a number of issues, such as accessibility to amenities, the type of goods they are storing, the manner in which they are storing equipment, fire separation and so on. Housekeeping/storage of equipment has created issues with egress and in some cases seriously impedes access to exits, particularly on the ground floors where the boats are stored. Although not a direct issue to council, it may be implied, due to the known use of these buildings. It was not uncommon to have to rely on an open roller door as a means of exit.

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Melbourne Grammar Rowing Club






Type of construction. Review against building construction performance requirements.



Heights of balustrading. Ensure that all balustrading to stairways is a minimum of 865mm above the nosing of the tread. A second handrail attached above the existing will raise the height and provide a grab rail.

Occupation of premises. Determine that occupation is legal. If not take steps to either prohibit the occupation of the Class 4 dwelling or legalise it.

Smoke detection system. This will depend on the legitimacy of the Class 4. Key locking devices and other non-conforming devices.


Exit doors swing have non-conforming hardware installed.

All exit doors and doors providing access to exits are required to swing in the direction of egress i.e. push open. An alternative is the use of signage to these doors alerting persons that they are required to ‘Pull’ the door open.


Food preparation area and change room combined.

Relocate the lockers into an area separate from the food preparation area.



Additional loading being placed on upper floor i.e. storage of boats

Obtain a report from an engineer verifying that the floor can support the additional loadings.

Condition of concrete floor to ground level

The floor is slightly deteriorating and may become a trip hazard. Carry out minor maintenance works on the concrete.


All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and stairways.

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requirements. External lighting. Undertake a lighting assessment to ensure adequate

illumination. Stairs have no non-slip finish to the tread.

Install non-slip strips to the treads of the stairs.

Storage Areas . The area under the timber stairs is being used to store equipment, particularly dangerous goods. Remove products and equipment from under the stair. Permanently secure the area and install signage alerting persons that it is not to be used as a storage area.

Inadequate extinguishers installed throughout the building.


Asbestos. The roof of the building is asbestos. Identify all areas of asbestos and produce a risk register.






Note: Not areas were accessible.

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Melbourne Rowing Club




Sale of Liquor. Ensure that the club possesses a current liquor license. Electrical equipment not tested and tagged.


Key locking devices and other non-conforming devices i.e. snibs fitted to exit doors.

Ensure egress available without the use of a key or additional turning of locking devices.

Weights and exercise equipment used at first floor level.

Obtain confirmation from an engineer on the structural adequacy/loadings of the existing floor.

Stairs have no non-slip finish to the tread.


Insufficient exit signage. Install exit and directional exit signage throughout the building. Remove temporary signage/posters on glazed doors that obscure vision of the signage.

There is a solid combustion heater installed in the main hall of the building. There is no hearth/non-combustible surface directly underneath.

Confirm that a building permit was obtained for the installation. Provide a hearth to the heater.

Area under the stairs used as a storage space.

Remove all equipment/stock from the enclosure and permanently seal to inhibit future use. Install signage advising persons that the area is not to be used for storage.




All passageways and paths of travel to exits to be a minimum of one (1) metre. Remove all non-essential items stored in passageways and the like i.e. rubbish bins, bikes.



requirements. Note: there was no exhaust system of the stove.

Asbestos. It appears that some of the lining is asbestos. Identify all areas of asbestos and produce a risk register.

Smoke detection installed is not interconnected alarm between occupancies.


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Provision for extinguishers to be installed throughout the building, however some where missing.




Ensure adequate storage and signage with appropriate fire fighting capabilities. This is to extend through to both tenancies.




Food Preparation Areas. Ensure the food preparation area complies with Health requirements.


Note: not all areas accessib le

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Banks Rowing Club



Required if the floor area of the building is more than 300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like that leads persons to an exit..




Sale of Liquor Ensure that the club possesses a current liquor license. Electrical wires hanging from the ceiling

Ensure wires are no active and push back up into the ceiling space.



Weights and exercise equipment used at first floor level. Additionally the boats are mounted onto the underside.

Obtain confirmation from an engineer on the structural adequacy/loadings of the existing floor and that they can withstand the additional loadings from the gym equipment.

There is evidence of structural movement.

Obtain a conditions report from an engineer.

A cool room has been installed onto the ground floor.

Install a bell, and light that can be operated from inside the cool room and a light externally mounted to advise of occupation of the cool room. Remove the padlock from the door and the equipment stored on top of it.

Area under the stairs used as a storage space.

Remove all equipment/stock from the enclosure and permanently seal to inhibit future use. Install signage advising persons that the area is not to be used for storage.







requirements. Ensure adequate installation of extinguisher throughout the building.


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Limited number of extinguishers installed throughout the building.





Note: not all areas accessible

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Richmond Rowing Club



Required if the floor area of the building is more than 300m². Emergency lighting should be installed in any room greater than 100m² and any passageway, corridor or the like that leads persons to an exit..





Sale of Liquor. Ensure that the club possess a current liquor license. Electrical equipment not tested and tagged.


The floor covering around the bar area does not have a non-slip finish to it and when wet may allow for slipping.

Provide a coat of non-slip finish over the existing floor lining.

Mains switchboard is located in a path of travel in a combustible enclosure.

Enclose the switchboard in a non-combustible enclosure.



Electrical wiring Engage an electrician to review the existing wiring and provide a confirmation that the system is satisfactory. Enclose the exposed switchboard in a non-combustible enclosure.



Ensure that all exit doors are clearly identified via signage and all gates removed.




requirements. Limited number of extinguishers installed throughout the building.


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Hydrant/hose reels. Should the installed and available if the total floor area of

the building is greater than 500m². Toilet numbers. See Part 7.0 of the report. Type of construction Review against building construction performance

requirements. Floor Area. See Part 7.0 of the report. Exit widths. Each path leading to an exit can be no less than 1 metre.


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Mercantile Rowing Club


Limited emergency lighting installed to the upper area of the building only.




Type of construction.. Review against building construction performance requirements.

Exit signage. Signage needs to be installed throughout the building. Lack of maintenance on essential services.


Sale of Liquor. Ensure that the club possess a current liquor license. Electrical equipment not tested and tagged.


Storage areas. Remove the goods stored on top of the men’s toilets enclosure. The area under the timber stairs is being used to store equipment, particularly dangerous goods. Remove products and equipment from under the stair. Install signage alerting persons that it is not to be used as a storage area. Permanently close off the area.

Theatrical curtains. Full height theatrical curtains have been installed. Ensure that they are fire resistant and are included on the list of essential services to be maintained.

Additional loading being placed on upper floor i.e. storage of boats and weights.

Obtain a report from an engineer verifying that the floor can support the additional loadings of the boats being stored from it. Additionally, the report is to be inclusive of the area used as a training/gym room.

Glazing. There are a number of windows that extend to the floor. Ensure that the thickness of the glass is adequate to withstand impact.

Asbestos. It appears that the ceiling lining to the shower area is asbestos. If confirmed then determine the level of risk, via a risk register (asbestos) and take appropriate action.

Insufficient exit signage. Install directional exit signage in addition to exit signs over doors throughout the building.




All passageways and paths of travel to exits to be a minimum of one (1) metre.

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requirements. Extinguisher location. Ensure that the fire extinguishers are mounted no higher

than 1.2m for the finished floor level. Storage of gas cylinders. Ensure adequate storage, signage with appropriate fire









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Melbourne University Boat Club The building has seen major works be completed bringing the building up to a good standard.


Decking. There are some loose boards to the decking at the rear. Inspect and secure timber decking.

Stairways. There is no non-slip finish to the stairs. Install a non-slip slip to the treads.



Sale of Liquor. Ensure that the club possess current liquor license. Electrical equipment not tested and tagged.


External staircase. There is a substantial gap between the stairway and the building. Install balustrading to prevent pa trons from slipping or falling. Additionally the installation of a handrail will also prevent persons from coming in contact with a window that runs along side the staircase.

Head height clearance. The internal stairs head clearance is quite low. Instal l signage to alert person of clearance height and provide reflect tape to those areas identified as lower than 2.1m.



Exit doors swing inwards. All exit doors to swing in the direction of egress i.e. push open.

Exit doors blocked by non-essential items



All passageways and paths of travel to exits to be a minimum of one (1) metre. Particularly to the ground floor.


requirements. External lighting. Undertake a lighting assessment to ensure adequate

illumination. Storage of gas cylinders Ensure adequate storage, signage with appropriate fire

fighting capabilities are installed. Storage under stairs. Ensure that the area under the stairs is not used as a store

room. Install signage alerting persons of this. Permanently close off the area.

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Hydrant/hose reels. Should the installed a nd available if the total floor area of

the building is greater than 500m². Toilet numbers. See Part 7.0 of the report. Floor Area. See Part 7.0 of the report. Emergency lighting. Required if the floor area of the building is more than




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Yarra Yarra Rowing Club This club appears to be restricted in finances contributing to the overall state of the building. Informal discussions held with representatives of the club and proven to show that, to their credit, they have taken steps towards addressing what would be considered some major issues.






Electrical wiring. Engage an A Grade electrician to review the current system and provide a report. Further works may require to be undertaken subject to the content of the report.



Decking. Obtain a report from an engineer on the maximum allowable loading. There is a gap between the edge of the decking and the balustrading. Insert loading bearing timber in the space to stop people’s feet or chair legs from being caught.

Storage under stairs. Ensure that the area under the stairs is not used as a store room. Install signage alerting persons of this. Permanently close off the area.

Structural adequacy of the building. Devise a risk register to identify areas of concern and allow prioritization of the identified hazards. The club has made steps in doing this but are yet to formalize it on paper.

Stairways. There is no non-slip finish to the stairs. Install a non-slip strip to the treads.


Timber flooring. Some of the timber floorboards are old and worn/splintering causing a tripping hazard. Fill in areas of concern and seal.



All passageways and paths of travel to exits to be a minimum of one (1) metre.

No disabled access/facilities. Review compliance against the DDA.

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No floor covering to wet areas. Provide non-slip impervious finish to all wet areas (Men’s). External lighting. Undertake a lighting assessment to ensure adequate

illumination Smoke detection installed is not interconnected alarm between occupancies.

Install an interconnected audible alarm system that will alert persons throughout the building of an emergency.

Limited number of extinguishers installed throughout the building.






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10 CONCLUSION Groups leasing buildings, regardless of length of habitation, are left to their own devises, with little or no monitoring being undertaken by the council. Although it is acknowledged that the council takes no responsibility for issues solely related to the occupation, such as equipment stored, furniture imported, and the like, issues such as these can lead to the loss of a council asset. Increasing fire loads through storage, installing shelving and racking effecting the structure, and storing of gas cylinders and bottles can all contribute. The lists compiled in this report are generic and provide an insight into the existing conditions of these buildings. It should be noted that completion of the recommendations, or any other remedial work will mitigate any unacceptable risks, however, unless administrative controls are implemented, council will find themselves repeating the exercise in the very near future.

11.0 OPPORTUNITIES FOR IMPROVEMENT The following areas have been identified for improvement or follow-up:

• Commit to a maintenance program of the buildings including the Essential Services requirements. This should also include the financial viability of bringing some buildings up to an acceptable level of health and safety;

• Review the contractual arrangements with both long and short term users. Ensure that council has clearly stated expectations and limitations associated with use of council assets, and that they have been openly conveyed to the user groups. This should also include legalities of holding functions at a club room/pavilion and sub leasing;

• Devise a register that identifies all lockable areas. Copies of access keys need to be provided to the council;

• Undertake random inspections to ascertain the level of compliance with the contract conditions. The inclusion of actions to prevent or discourage inappropriate use of council’s assets, as determined by the contract, should be enforced;

• Determine the level of risk associated with the hazards identified in this report and undertake what actions are deemed necessary;

• Conduct a thorough review of all venues to determine level of disabled access. Financial viability of recommendations should be conducted and an appropriate course of action instigated;

• Investigate multiply group use of a single premises and the impact it may have on other users and council. This should also include the sub leasing arrangements that most of the rowing clubs have entered into;

• Review the overall habitation of the rowing clubs. This should include smoke and fire separation, multiply users, and storage provisions; and

• Devise a register identifying all areas of asbestos, the risk levels of the known asbestos and an action plan.

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PARKS & RECREATION

DISABILITY ACCESS COMPLIANCE WORKS SCHEDULE OF PROJECT WORKS 2000-2006

NO LOCATION PROJECT WORKS DESCRIPTION

00PR010 Princes Park New Toilet Block Installation – Disabled WC provision. 00PR012 Alexandra Ave. New Toilet Block Installation – Disabled WC provision. 00PR014 Birrarung Marr Artplay Facility – Installation of a specialist swing structure for

disabled users. 00PR015 Holland Park New Aquatic Centre – Installation of a Disabled Toilet,

shower and handbasin, Disabled Hoist for pool access. Entry compliant for disabled access.

00PR021 Princes Park Northern Pavilion Redevelopment - Provision of a Disabled Toilet facility and disabled access ramp.

01PR017 Flagstaff Gardens New Toilet Block Installation – Disabled WC provision. 01PR021 Treasury Gardens Remodeling of existing Toilet Block to comply with disabled

access. Construction of new access ramps and disabled toilet areas.

01PR050 City Baths New Access and Entry Foyer construction works. Compliance with Disability Access requirements.

01PR307 Fitzroy Gardens Tudor Village pathways remodeling works. Levels and stairs re-contoured to provide for disabled access.

02PR008N Powlett Reserve New Playground Installation with design and equipment choice tailored for disability access provision and disabled usage.

02PR020N Birrarung Marr New Toilet Block Installation – Disabled WC provision. 02PR021N City Baths Supply and installation of Disabled handrails and pool hoist. 02PR033N Kings Domain

Gardens Disabled Access provision – remodeling of the entry to the Pioneer Women’s Garden.

03PR017R Boathouse Drive New access ramp to Yarra River area, gradient compliant for disability access.

03PR047N City Baths New Gym construction works – Installation of lift for Disabled access to second floor gym facilities.

03PR053N Wetlands New Toilet Block Installation – Disabled WC provision. 04PR004 Fitzroy Gardens Two new Toilet Block Installations – Disabled WC provision. 04PR027 Holland Park New Toilet Block Installation – Disabled WC provision. 03PR053N Royal Park Ross Straw Pavilion Redevelopment – Provision of Disabled

Toilet facility and disability compliant access to building. 03PR080R Royal Park Western Pavilion Redevelopment – New Disabled Toilet

facility installation. 03PR080R Royal Park Ryder Pavilion – New pavilion construction - Provision of

Disabled Toilet facilities and disability compliant access to building.

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Agenda Item 5.1 Planning Committee

5 September 2006

FINANCE ATTACHMENT


Funding has been provided in the 2006/07 Council Works budget to ensure City of Melbourne complies with proposed amendment C60 accessibility provisions. The budgeted projects include:

• 06FM022R - Council Admin Buildings - Disabled $114,500; and

• Parks projects: allocations for disabled access type works are usually part of a broader project for a park when it comes to capital expenditure. For example, the capital project 06PR009R - Royal Park Entrances, has a focus of improving the visitor experience when they enter Royal Park and assist in the feeling that they have arrived. Part of the consideration of this is disabled access requirements and conformance to DDA Compliancy.

Joe Groher Manager Financial Services

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Agenda Item 5.1 Planning Committee

5 September 2006

LEGAL ATTACHMENT


Council has certain obligations set out in the Disability Discrimination Act (Cth) 1992 in relation to disability access as reflected in Council’s Disability Action Plan. One of the objectives of that Act is to eliminate, as far as reasonably possible, discrimination against persons on the ground of disability in the area of provision of goods, facilities, services and land. The report details how this is being achieved.

Kim Wood Manager Legal Services

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