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Proposed Municipal BudgetFiscal Year 2017-2018
City of Maywood
• Enclosed for the City Council’s consideration and approval is the
proposed Fiscal Year 2017-18 municipal budget for the City of Maywood.
The budget was prepared in accordance with the City Council’s goals
and objectives to:
– Present a balanced budget, prepared with best budgeting practices
and fiscal accountability
– Improve City services for residences and businesses
– Increase awareness in Public Safety
– Enhance the quality of life for families in our community
– Provide continued financial transparency to residents and outside
agencies
Budget Message
2
FY16-17 Major Accomplishments
• Hired a Principal Accountant to manage the finance and accounting for the City.
This includes updating our financial policies and internal controls.
• We are now open 5 days a week to better serve the needs for our residents and
businesses. We served an average of 150 residents per day and processed
approximately 20,095 City transactions.
• Eliminated the General Fund deficit and ensured continued financial stability for
FY 17/18.
• Increased City Council meetings to twice a month, to provide residents the
opportunity to be involved in City matters.
• The City debt to CalPERS and California Joint Power Insurance Authority
(CJPIA) were significantly reduced as agreed upon. For CalPERS, we paid
$1,559,206 and owe a balance of $1,774,767. These payment represent prior
years of unfunded liability owed to CalPERS. For CJPIA, we reduced the
balance owed by $120,000.
Administration & Finance
3
FY16-17 Major Accomplishments - continued
• Upgraded the audio and visual system in the Council Chambers
• Pursued positive and open communication with residents and media outlets
• Provided better customer service response to phone or counter inquiries
• Improved the front counter payment system and decreased waiting time
• Updated inside City Hall with ergonomic modern furniture and new carpeting
• Installed a new City website cityofmaywood.com to inform residents about
important news and events in their community
• Installed new City Hall technology upgrades: phone system, computer system,
Xerox copy machine to enhance the productivity of staff
• Implemented an emergency escape plan for City Hall staff
• Completed 70% of the comprehensive corrective action plan from the State
Audit findings
• Removed office trailers that cost the City $100,000 from 2007 to 2016
Administration & Finance
4
FY17-18 Major Goals
• We will emphasize organizational excellence, values, and customer service as
top priorities to the residents of Maywood
• To amend the Records Management Policy and Retention Schedule to better
manage the financial records and legal documents for the City
• To seek additional grant funding for City projects rather than General Fund
• To provide additional educational and customer service training for City staff
• To complete the FY 16/17 CAFR prior to December 31, 2017
• To continue to reduce the City debt to CalPERS and CJPIA as agreed upon
• To complete and implement the State Audit report findings and remove being
identified as a risk city
• To conduct a User Fee Study to ensure fees are comparable to other fees
charged by neighboring cities and help the general fund offset cost
Administration & Finance
5
FY 16/17 Major Accomplishments
• Increased Building, Planning and Code Enforcement service and inspection
hours. Hours of Operations went from 2 hours a day (2-4 days a week) to 6
hours a day (5 days a week) for inspections, inquiries, claims, general customer
service and applications.
• Replaced the entire City vehicle fleet with electric cars paid by AQMD funds.
The vehicle replacement from gas to battery power not only provided a 41%
savings, but also reduced noise and air pollution from the environment.
• Hired three Parking Enforcement Officers who not only support the Sheriff’s
department in traffic control and parking enforcement, but also assist residents
with roadside assistance.
Community Development (Building, Planning and Code Enforcement)
6
FY 17/18 Major Goals
• To purchase two more electric “eco-friendly vehicles” that will reduce
greenhouse gas emissions in our community
• Purchase a Solar charging station for the electric vehicles
• Eliminate inoperable or unused surplus vehicles from our inventory
• Implement a new Parking permit program for qualified residents
• Implement a new Handicap permit program for qualified residents
• Maintain and improve our community to protect the public health, safety, and
welfare of our residents, businesses, and guests.
• Encourage and support new economic development opportunities through
appropriate and balance land use development that will meet the needs of our
community.
Community Development (Building, Planning and Code Enforcement)
7
FY 16/17 Major Accomplishments
• Successfully managed several citywide special events serving thousands ofcommunity members and visitors; Easter Event, Labor Day Carnival, MemorialDay Street Fair, 1st Gran Festival del Tamale, Christmas Snow Day, 9th AnnualEducation Fair and the 5K Halloween Run.
• At the Christmas Snow day event, we gave away 1,000 toys to families
• We participated in the LA Food Bank and distributed food to nearly 4,850families, including food to 2,100 Senior Citizens. On Thanksgiving, we did aTurkey giveaway of over 650 turkeys to families.
• We successfully removed more than 202,314 square feet of Graffiti throughoutthe city.
• We purchased Christmas decorations/ornaments that were placed throughoutthe City streets during the holiday. This brightened our community streetsduring the holiday season and are expected to last up to 10 years.
• We provided over 2,300 MTA Tap cards for our Senior Citizens at a reducedand affordable price of $4.00. This price has not changed since the beginningof the program in 2009. The average price for these cards in other surroundingCities average is $11.00.
Community Services
8
FY 16/17 Major Accomplishments - continued
• We modified the Maywood Express service schedule by adding more stops to
meet the needs of our community
• We introduced two new Community Newsletter issues that were distributed to
over 6,700 residential homes twice a year
• We released professional promotional videos about the City of Maywood in
English and Spanish that has produced over 27,000 likes on Facebook
• We increased social media presences (Facebook, Instagram, Twitter, etc.)
about what is happening in the City in real time.
• We improved communications with media outlets (LA Times, La Opinion, The
Wave, and various local television stations) to responsibly respond to articles
written or broadcasted about City Hall or the community. We wanted to ensure
the image of Maywood and our community is accurate and positive.
Community Services
9
FY 17/18 Major Goals
• To continue to expand presence on social media to enhance public outreach
about our community.
• To continue to provide high quality citywide events and services to the
community.
• To continue to aggressively respond to Graffiti removal from residential and
private property structures in our community.
• As a recipient of the CalFire Grant Award, we will begin planting 546 trees
throughout the community by 06/30/20 to reduce greenhouse gas emissions
and air pollution. In addition, they will also help beautify City landscaping of
medians, sidewalks and parks.
Community Services
10
FY 16/17 Major Accomplishments
• During the Magnesium Fruitland Fire Incident, the City successfully oversaw
the emergency coordination and worked with various agencies to respond
(American Red Cross, Fire Departments and Law Enforcements, etc.) We
provided evacuees with food, shelter, transportation and a welcome home
basket.
• We completed the Elementary Schools Parking and Drop Off study, which
resulted in repainting curbs to improve traffic at school drop-off areas. This
increased parking enforcement at school drop off zones for the safety of our
elementary school children.
• According to the Sheriff’s Department data records from January 2016 through
June 2016, the number of arrests increased by 47%. This arrest increase was
directly attributed to the 50% increase in our Sheriff’s patrol coverage. The
additional patrol coverage resulted in lower crimes, higher police visibility and
shorter incident response time in our community.
Public Safety
11
FY 16/17 Major Accomplishments - continued
• According to the Sheriff’s Department data records from January 2017 through
July 2017, they responded to 4,147 service calls, averaged 4.3 minutes for
emergencies responses, averaged 6.4 minutes for non-emergencies responses,
and averaged 32 minutes for routine service calls.
• According to Sheriff’s Department, the City of Maywood made the list of one of
the 50th safest cities in California. The fifty safest cities in California reported
about thirteen crimes per 1,000 people in 2015, compared to the national
average of nearly twenty-nine crimes per 1,000 people.
Public Safety
12
FY 17/18 Major Goals
• Open the Sheriff’s substation next door to City Hall. The visible presence of the
Sheriff’s station next to City Hall will not only provide the community a safe
location to report crimes, but also provide the sense of a community Police
Department.
• Strive to continue to make the list of one of the 50th safest cities in California.
Public Safety
13
FY 16/17 Major Accomplishments
• Sewer Hydro jet cleaning
• We repaired and replaced street lights as reported to provide a safe driving or
walking environment.
• We completed the Application process for the Environmental Protection
Agency (EPA) Sewer Grant ($388,000) with City matching CDBG Funds
($767,800). This project will replace sections of Maywood Sewers with a total
budget of $1,150,000. The design will continue once the approval letter is
received from EPA.
• We completed the construction of the Rubberized Playground at Maywood
Park and Riverfront Park.
• We completed the Conceptual Design of 60th and Heliotrope Circle/Streets
Improvements.
Public Works
14
FY 16/17 Major Accomplishments-continued
• We increased steam cleaning of sidewalks on Slauson Ave. and Atlantic
Blvd to provide a safe and clean walking experience.
• We completed citywide tree trimming and removed dead trees
• We re-painted street curbs increasing parking available through the City by
eliminating unnecessary red street curb locations.
• We painted Street Markers for better visibility and safety
FY 17/18 Major Goals
• To continue to repair and maintain streets, sidewalks, medians, parks,
water, storm drain and sewer infrastructure
• To continue to replace and repair street lights
• To continue to complete CIP projects in the City
Public Works
15
16
Budgeted Fund Balance06/30/2018
Revenues Transfers In Expenditures Transfers Out
GENERAL FUND
General $ 1,495,078 $ 8,333,863 $ - $ 8,261,279 1,313,767$ 253,895$
Retirement 260,394 823,500 1,313,767 2,397,661 - -
Total General Fund 1,755,472$ 9,157,363$ 1,313,767$ 10,658,940$ 1,313,767$ 253,895$
SPECIAL REVENUE FUNDS
Gas Tax 2,624,258$ 579,490$ -$ 708,033$ -$ 2,495,715$
TDA Bikeway - 54,417 - 54,417 - -
Proposition A 1,109,514 524,935 - 1,100,000 - 534,449
Proposition C 765,346 445,137 - 517,323 - 693,160
Measure R 907,975 326,909 - 770,000 - 464,884
Measure M - 351,535 - - - 351,535
SB-1 - 159,440 - 159,440 - -
STPL Federal Grant 662,245 - - - - 662,245
CDBG - 996,046 - 956,331 - 39,715
AQMD 45,245 30,000 - 40,000 - 35,245
SLESF 42,676 130,000 - 118,000 - 54,676
Grant (Federal/State) - 513,609 - 513,609 - -
Lighting & Landscaping 640,089 174,300 - 212,525 - 601,864
Successor Agency Trust Fund 1,836,150 1,398,266 - 840,437 - 2,393,979
Total Special Revenue Funds 8,633,498$ 5,684,084$ -$ 5,990,115$ -$ 8,327,467$
Total All Funds 10,388,970$ 14,841,447$ 1,313,767$ 16,649,055$ 1,313,767$ 8,581,362$
Projected
Fund Balance
6/30/2017
Budgeted
Fund Balance
6/30/2018
Fiscal Year 2017-18
General Fund Revenues vs Expenditures History for last 7 years
17
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
GF Revenues GF Expenditures
General Fund FY 2017-18 Proposed Revenue Budget
18
GENERAL FUND
Taxes $ 3,481,659 38%
Intergovernmental 2,620,000 29%
Charges for Services 49,800 0%
Fines & Forfeitures 518,000 6%
Licenses & Permits 736,404 8%
Use of Money 73,000 1%
Miscellaneous 855,000 9%
Pension Tax Levy 823,500 9%
TOTAL $ 9,157,363 100%
Taxes38%
Intergovernmental29%
Charges for Services
0%
Fines & Forfeitures6%
Licenses & Permits8%
Use of Money1%
Miscellaneous9%
Pension Tax Levy9%
19
General FundFiscal Year 2017-18 Proposed Revenue Budget: $ 9,157,363
General Fund Revenue History for last 7 years
20
$0$150,000$300,000$450,000$600,000$750,000$900,000
$1,050,000$1,200,000$1,350,000$1,500,000$1,650,000$1,800,000$1,950,000$2,100,000$2,250,000$2,400,000$2,550,000$2,700,000$2,850,000$3,000,000$3,150,000$3,300,000$3,450,000$3,600,000$3,750,000$3,900,000$4,050,000
Taxes Intergovernmental Charges for Services Fines & Forfeitures
Use of Money & Property Miscellaneous Pension Tax Levy Licenses & Permits
General Fund FY 2017-18 Proposed Expenditure Budget
21
GENERAL FUND
Personnel $ 1,560,443 15%
Services & Supplies 451,600 4%
Contract Services 1,389.118 13%
Capital Outlay/Projects 392,250 4%
Debt Service 278,440 3%
CJPIA 144,000 1%
PERS Unfunded Liability 2,397,661 22%
Public Safety 4,045,428 38%
TOTAL $ 10,658,940 100%
22
General FundFiscal Year 2017-18 Proposed Expenditure Budget: $ 10,658,940
Personnel15%
Services & Supplies
4%
Contract Services13%
Capital Outlay4%
Debt Service3%
CJPIA Debt1%
PERS Unfunded Liability
22%
Public Safety38%
General Fund Expenditure History for last 7 years
23
$0$150,000$300,000$450,000$600,000$750,000$900,000
$1,050,000$1,200,000$1,350,000$1,500,000$1,650,000$1,800,000$1,950,000$2,100,000$2,250,000$2,400,000$2,550,000$2,700,000$2,850,000$3,000,000$3,150,000$3,300,000$3,450,000$3,600,000$3,750,000$3,900,000$4,050,000
Personnel Services & Supplies Contract Services Capital Outlay/ProjectsDebt Service CJPIA Debt PERS Unfunded Liability Public Safety
Capital Improvement Projects (CIP)FY 2017-18 Proposed CIP Budget
24
CAPITAL PROJECTS FUND
Sewer Projects $ 1,518,062 53%
Street Projects 1,163,253 41%
Park Projects 99,605 4%
Transportation 64,000 2%
TOTAL $ 2,845,190 100%
25
Capital Improvement Projects (CIP)Fiscal Year 2017-18 Proposed CIP Budget: $ 2,845,190
Sewer Projects
57%
Street Projects
37%
Park Projects
3%
Transportation Projects
2%
Capital Improvement Projects (CIP)FY 2017-18 Proposed CIP Budget
26
Total Project
CostSEWER PROJECT
1. Sewer Replacement Project 1,155,812
2. Sewer Service Charge 107,250
3. SSMP Update 55,000
4. Sewer CCTV Service 200,000
$ 1,518,062
STREET PROJECTS
1. Pavement Management System 22,550
2. Atlantic Blvd. Corridor Study 14,647
3. 60th & Heliotrope Circle Urban Greening 116,886
4. Street Lighting Assessment District 70,000
5. Road Repair & Accountability Act 159,440
6. ECO Transit West Santa Ana Branch 10,000
7. Citywide Local Street Improvements 770,000
$ 1,163,523
PARK PROJECTS
1. Randolph Bicycle Plan 22,000
2. Maywood Park Bleachers 23,188
3. Riverfront Park Bikeway Path & Benches 54,417
$ 99,605
IV. TRANSPORTATION PROJECTS
1. Bus Shelter Maintenance 24,000
2. Charging Station for Electric Cars 40,000
$ 64,000
Total Capital Projects $ 2,845,190
Summary of FY 17/18
Proposed Budget
General Fund $ 10,658,940
Special Revenue FundsGas Tax $ 708,033TDA Bikeway 54,417Proposition A 1,100,000Proposition C 517,323Measure R 770,000 Measure M -SB-1 159,440STPL Federal Grant -CDBG 956,331AQMD 40,000SLESF 118,000Grant (Federal/State) 513,609Light & Landscaping 212,525Successor Agency Trust Fund 840,437
$ 5,990,115
TOTAL ALL FUNDS $ 16,649,055
Proposed Municipal Budget By FundFY 2017-18
28
• Increasing unfunded pension liability costs
• Reducing Long-Term Debt
• Increasing General Fund reserves
Future Budget Challenges
29