City of Lynn HavenVisioning Workshop

July 25, 2016Joel B. Schubert,City Manager

2015-16 AccomplishmentsSubstantially More Infrastructure, Improvements and Equipment:

• 17th Street Ditch and stormwater retention facility• Water mains, sewer mains, reuse, roads and stormwater• Garbage/trash trucks/vehicles and equipment

Other:• One-stop shop• Park renovation/repair

• Porter Park• Sports Park• Lynn Haven Bayou Park and Preserve• Sharon Sheffield Park

• McMullen Library moved and donated for restoration• Senior Center upgrades• Liquidated non-performing assets

2015-16 AccomplishmentsGrants:

Funding Source Funding Use Amount

FEMA - Hazard Mitigation Grant Program Elevation of 1618 Carolina Avenue $215,303

FDLE - Justice Assistance Grant Body Worn Cameras $12,353

RESTORE Porter Park $450,000

DEO - Community Planning Technical Assistance Grant Multi-Modal Mobility Fee System Study $25,000

DEP - Legislative Appropriation Reuse System Improvements Engineering $250,000

DEP - Legislative Appropriation Water System Improvements Engineering $287,500

FWA - Florida Boating Improvement Fund Porter Park Boat Ramps $200,000

Overall Goals, FY16-17

Strategic Initiatives:1.Budget: Self-sufficient funds, maintain

reserves2.Maintain plan for infrastructure3.Maximize use of and ensure condition of

City-owned property4. Improve and attract economic development5.Maximize human capital

Overall Goals, FY16-171. Budget:Revenue

• Study on all fees to ensure fair and appropriate:• Storm water, water, wastewater, water reuse and other enterprise fees• Impact fee study for general funds• Rate studies, (benchmark with similar municipalities)

• Potential half-cent sales tax • RESTORE• Leverage Grants for all relevant City Projects

Expenditures• Leverage City staff for all work that can be done in-house• Reevaluate the few remaining contracts for cost efficiencies

• DOT• Partner with public and private industry• Intergovernmental agreements

Overall Goals, FY16-172. Infrastructure:City-wide plan including:

• Water mains • Reuse mains• Wastewater mains• Storm water

‒ Individual issues• Roadway pavement rehabilitation• 17th Street Ditch completion• Continue to pursue grants and other funding sources

- Federal, State and Local- SRF, FDOT, FDEP, FBIP, NWFWMD, USDA, CDBG, HUD, FEMA, CBIR,

EDA, Etc.

5-10 Year Capital Improvement Plan(Infrastructure Only)

Priority (1-3)

Budget Entity FY Description Issue(s) Quantity Benefits 5-Year CIP 6-10 Year CIP

1 Stormwater 2015-16 17th Street DitchEast Side of Hwy 77

Public safety, impaired drainage, costly maintenance and emergency repairs, flooding

3,200 lineal feet Improved flow, safety issues, reduced maintenance requirements. Reducing catastrophic failures and flooding.

$3,920,000

3 Stormwater 2020+ 17th Street DitchWest Side of Hwy 77

Public safety, impaired drainage, costly maintenance and emergency repairs, flooding

3,200 lineal feet Improved flow, safety issues, reduced maintenance requirements. Reducing catastrophic failures and flooding.

$1,800,000

1 Sewer 2016-17 Replacement of 1927 Aged Clay Sewer Piping

Piping and roadway failures, groundwater inflow/infiltration. Impact to AWWTF plant capacity, triggering plant expansion. Increased electrical and maintenance costs. SSO's (Sanitary Sewer Overflows) public health and environmental impacts. Regulatory concerns. Accumalation of sand and grit leading to blockages and pump damage.

5,800 lineal feet Reduced SSO's and health, regulatory impacts. Extend operational life of AWWTF. Delaying costly AWWTF expansion. Reduce water transmission and lift station maintenance costs. Reduction in blockages, road closures and road repairs.

$1,200,000

1 Sewer 2017-2020 Sliplining and some replacement of 1961 lines

Piping and roadway failures, groundwater inflow/infiltration. Impact to AWWTF plant capacity, triggering plant expansion. Increased electrical and maintenance costs. SSO's (Sanitary Sewer Overflows) public health and environmental impacts. Regulatory concerns. Accumalation of sand and grit leading to blockages and pump damage.

12,000 lineal feet Reduced SSO's and health, regulatory impacts. Extend operational life of AWWTF. Delaying costly AWWTF expansion. Reduce water transmission and lift station maintenance costs. Reduction in blockages, road closures and road repairs.

$1,250,000

1 Water 2017-2020 Aged cast iron and asbestor water mains

Frequent pipe failures, loss of fire flow capacity, ISO rating degradation. Existing water plants under utilized capacity. Water quality, frequent repairs and outages.

65,000 lineal feet Increased fire flow capacity, improved ISO rating, improved water quality. Ability to operate existing water plants at design. Utilizing existing WP capacity. Reduction in lead products in distribution system.

$1,000,000

3 * Water 2020+ Third water plant Permitted in public park, land purchase impacts. Existing WP's operating below design. Possible staffing impacts.

2 additional wells Already designed and permitted. Reductjion in purchase water and reliance on Bay County.

$0 $6,000,000

2 General/CRA 2017-2020 City Walkability

2 General 2016-17 Multi-Purpose Trail along the old railroad right-of-way which bisects the City

4.2 Miles Encourage and enable non-motorized transportation, connects neighborhoods and other amenties, reduces traffic and carbon footbprint, supports healthy lifestyle and sense of community

$3,153,000

1 General 2017-2027 Overlayment and repair of roads

Public safety, Maintenance issues. 20 Miles Improved public perception. Reduced maintenance. Improved drainage.

$6,120,000

2 General 2017-2027 Overlayment and repair of roads

Public safety, Maintenance issues. 103 miles Improved public perception. Reduced maintenance. Improved drainage.

$18,939,000

Done $16,643,000 $26,739,000* $1M+ already spent on engineering and permitting

Water and Sewer Rates Comparison

$35.08 $33.35 $36.22 $34.23 $25.07

$33.86 $28.76

$100.10

$83.83 $66.83

$56.51

$51.07 $36.80 $41.11

$0.00

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

Bay County Springfield Parker Callaway Panama CityPanama City

Beach Lynn Haven

Monthly Utility Rate Comparison, Water and Sewer

Water Sewer *Based on 6,000 gallons of use

Average = $94.73Lynn Haven = $69.87

Overall Goals, FY16-173. Capitalize Use and Ensure Condition of City-owned property:

• Continued reduction of footprint as necessary‒ Combine office space‒ Rent or sell unused space‒ Acquire any necessary space (none currently identified)

• Ensure all City owned properties are in good repair

• Continued improvements to Parks‒ Sharon Sheffield Park‒ Porter Park‒ Kinsaul Park‒ Cain Griffin ‒ Sports Park

Overall Goals, FY16-174. Economic Development:

• Continue to reduce bureaucracy• Leverage staff talent, EDA, TPO and other organizations• Continued mitigation strategies for 390 widening project• Revised impact fees • Fuel Depot property• Lynn Haven Bayou Park• CRA as critical successful factor• Real property growth & value, Bay County - +2.97%, Lynn Haven + 2.47%• Rails-to-trails

Overall Goals, FY16-175. Maximize Human Capital:

• Succession Planning• Updated Personnel Policy to gain efficiencies and mitigate risk • Coop and CEMP plan (emergency management)

Other • File retention, electronic storage, paperless environment• Employee evaluation and development, merit pay• Address IT needs

• Replacement and model program• Communications, PD & FD• Munis software upgrades

Ten-year History: Population vs. # of City of Lynn Haven Employees

135

140

145

150

155

160

165

170

175

07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 15,000

15,500

16,000

16,500

17,000

17,500

18,000

18,500

19,000

19,500

20,000

# Employees Population

Comparison of Employee per Citizen Ratio*

*part-time employees not included

City # Employees Population RatioPanama City 503 35,773 62 Panama City Beach 300 12,191 41 Niceville 141 13,678 97 Fort Walton Beach 320 20,719 65

Crestview 233 23,209 100Average 299 21114 71

Lynn Haven 158 19,068 121

Property Tax Base by Fiscal Year

920,000,000

940,000,000

960,000,000

980,000,000

1,000,000,000

1,020,000,000

1,040,000,000

1,060,000,000

1,080,000,000

1,100,000,000

1,120,000,000

07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17

Comparison of Employee per Citizen Ratio and Millage Rate

*part-time employees not included

City # Employees Population Ratio

Panama City 503 35,773 62 Panama City Beach 300 12,191 41 Niceville 141 13,678 97 Fort Walton Beach 320 20,719 65

Crestview 233 23,209 100

Average 299 21114 71

Lynn Haven 158 19,068 121

Millage Rate

3.97N/A3.705.776.95

Avg: 5.10

Millage Rate

3.9

Summary

• FY16-17 Budget addresses capital, infrastructure maintenance programs and equipment needs to maintain efficiency

• Continue to operate at an employee to citizen ratio much more efficient than other cities

• Millage rate is much less than other similar sized cities with similar services

• Lynn Haven’s utility rates remain below those of other proximate cities

• Added efficiencies that have over the past three years:• Decreased overall personnel cost• More than doubled the percent of capital outlay (infrastructure

and equipment)

SummaryFY 13-14 vs 16-17 Expenditures

Personnel44%

Operating27%

Capital7%

Debt Service

11%

Other11%

FY 2013-14

Personnel36%

Operating27%

Capital Outlay18%

Debt Service

11%

Other8%

FY 2016-17

• Added efficiencies over past two budgets that:• Decreased overall personnel cost• More than doubled the percent of capital outlay (infrastructure projects and

equipment)• Kept debt service and operating expenses similar

Next Steps

• July 26 - Establish a proposed millage rate • September 12 - First public hearing to adopt tentative

millage rate and budget• September 19 – Second public hearing to adopt

tentative millage rate and budget

See budget for complete budget preparation and adoption schedule.

Thank you