city of elk grove city council staff report · an animal shelter. staff has toured multiple...
TRANSCRIPT
AGENDA ITEM NO. 10.2
CITY OF ELK GROVE CITY COUNCIL STAFF REPORT
AGENDA TITLE: Animal Shelter Next Steps MEETING DATE: January 13, 2016 PREPARED BY: Maureen McCann, Animal Control Supervisor Joe Young, Lieutenant Kara Reddig, Deputy City Manager DEPARTMENT HEAD: Robert Lehner, Chief of Police RECOMMENDED ACTION:
1. Review staff’s efforts to date to advance the Animal Shelter project; and
2. Provide input on staff’s next steps related to the project.
BACKGROUND INFORMATION: The City of Elk Grove assumed control over Animal Control Services from the County of Sacramento on September 1, 2005. Since that time, the City’s Animal Control services have been split into two main functions of shelter and field services. The shelter function has historically been contracted out to third party agencies. The field service function has been provided in-house by City staff. Following is a chronological timeline of the shelter function to date: • February 16, 2005 – City entered into a Master Service Agreement with
the Sacramento Society for the Prevention of Cruelty to Animals (SSPCA). Over the next eight years the City and SSPCA partnered to shelter and care for abandoned and unwanted animals.
• April 2011 – City advertised a Request for Proposal for Animal
Sheltering services. Various interested agencies were notified of the RFP, but no proposals were submitted for consideration.
1
Elk Grove City Council January 13, 2016 Page 2 of 9
• February 2013 - City received written notice from the SSPCA advising staff of its intention to terminate the contract effective December 31, 2013.
• Spring 2013 – City decided to not conduct another RFP process
because the previous one conducted in 2011 yielded no potential proposals and no other entities had indicated an interest. Based on those results, staff determined, consistent with Elk Grove Municipal Code section 3.42.180(B)(3), that it would be in the City’s best interest not to go through the proposal process a second time, and to begin a dialogue with the County of Sacramento for animal sheltering services.
• October 4, 2013 - Staff met with County Animal Care stakeholders to
discuss the proposed contract and address questions regarding the City’s potential impact on the County’s shelter. Both City and County staff stated their commitment to partnering and implementing new programs that would focus on reducing the number of animals entering the County’s facility from the City of Elk Grove.
• October 23, 2013 – A staff report was presented to Council for the
following actions: 1) dispensing with competitive bidding and authorizing the City Manager to enter into a five and one-half year agreement with the County of Sacramento to provide animal sheltering through the Department of Animal Care and Regulations, and 2) amend the Animal Control Fee Schedule. At that meeting, several attendees voiced concerns regarding current and future sheltering needs for the City. By a 5-0 vote, Council approved entering into a Master Services Agreement with the County of Sacramento Animal Care and Regulation for sheltering services. The term of the contract was for five and one-half years and began on January 1, 2014. Under the Master Services Agreement, either the City or County may terminate the contract upon 90 days written notice to the other party without penalty.
• December 31, 2013 - SSPCA contract was terminated.
• January 1, 2014 – County of Sacramento Animal Care and Regulation
Sheltering contract began. • Spring 2014 – City entered into a contract with Indigo/Hammond &
Playle Architects, LLP and the UC Davis School of Veterinary Medicine Koret Shelter Medicine Program to conduct an Animal Shelter Needs
2
Elk Grove City Council January 13, 2016 Page 3 of 9
Assessment Study to determine the most effective operating models available to deliver animal shelter services in Elk Grove.
• Summer 2014 – Winter 2015 –The city-retained consultants conducted
and prepared the Animal Shelter Needs Assessment Study. Two public meetings were extensively advertised regarding the study and were held on September 22 and November 13, 2014. Turnout was high at both meetings, and attendees provided their thoughts and ideas on how animal sheltering should operate in Elk Grove.
• January 28, 2015 – Staff presented the findings of the Animal Shelter
Needs Assessment Study to Council. The study analyzed three models that could be utilized to provide shelter services to the City. Those included:
o Model A – continue to contract for services o Model B – new City of Elk Grove animal shelter; includes a future
option to contract with other cities o Model C – new Joint Power Authority shelter with regional cities
Staff received the following direction:
o Conduct outreach to other government organizations, non-profits, or
private interests to see if there is any interest in considering taking over sheltering services; and
o Evaluate potential existing buildings in Elk Grove to support Model B, which is a City of Elk Grove shelter that may or may not include a future option to contract with other cities. Council was interested in seeing if a remodel option was feasible within Model B.
As a reminder, Model B pros/cons include: Pros: • The City would maintain control over all animal services • Shelter would be located in Elk Grove • Additional programming could potentially be available, including
o Longer operating hours for the public o Licensing, micro chipping, spay and neuter programs o Animal training and education programs o Grooming services and adoption events
• Future option of providing contract services to other cities
3
Elk Grove City Council January 13, 2016 Page 4 of 9
Cons: • Construction and operating costs to build and maintain a shelter • Capital expenditure would require funding methods to be identified • Currently the City has limited funds to build a shelter
• Throughout 2015 – Since January 2015, staff has conducted bi-weekly
real estate reviews of potential exiting buildings that could be suitable for an animal shelter. Staff has toured multiple buildings to see if they could be retrofitted for a shelter and, to date, has not found any suitable options. Staff has concluded that, unless something new comes onto the market, there are currently no suitable existing locations for an animal shelter.
• Staff has also had several conversations with the County of
Sacramento, City of Sacramento, local veterinarians, and private / non-profit organizations to gauge interest in potential partnerships and/or organizations that may be interested in taking over shelter services. Staff has not had any organization come forward seeking or wanting to partner to provide this service. As staff continues to work on the Animal Shelter project, it will be beneficial to have continuous dialogue with any entity that may be interested in contracting with or for shelter services. For example, the City of Galt recently entered into a three-year agreement with the County that is effective until June 30, 2018 to provide both their shelter and limited field services. The City should consider reaching out to Galt once our plans become more solidified to see if there is a potential partnership opportunity between our two cities.
Next Steps: In order to advance the project to the next level, staff recommends the following next steps: Step 1 - Refine Intake Numbers: Refine intake numbers based on historical data we now have with the County. In the January 2015 staff report, staff outlined concerns with the 2013 SSPCA intake numbers as compared to the 2014 County of Sacramento study estimate intake numbers as shown in the following table. Intake numbers will need to be carefully studied and examined if a future facility is built to avoid over- or under-sizing. The variance in animal intake numbers is concerning when forecasting the building size required to house these animals.
4
Elk Grove City Council January 13, 2016 Page 5 of 9 Now that the City is beginning year three of the County contract, staff can generate monthly reports to compare intake numbers each month, by year. This will help the City gain a better understanding of intake accuracy, as well as evaluate impacts to the County shelter.
Intake Numbers Entity/Animal Type Year Live Intake Difference Sacramento County Elk Grove Dogs
2014 816 (study estimate) 40% Decrease
between 2013 and 2014 SSPCA
Elk Grove Dogs 2013 1357
(actual data) Sacramento County Elk Grove Cats
2014 560 (study estimate) 46% Decrease
between 2013 and 2014 SSPCA
Elk Grove Cats 2013 1030
(actual data) While staff believes that the SPCA numbers are high, they also recognize that the County numbers may be somewhat low. There may be a segment of the population who is not using the County facility because of the distance or other unknown reasons. Staff believes that, if the City were to open a shelter, intake numbers will increase for the first three years. However, those numbers could be stabilized by providing services to the community such as low to no cost spay/neuter, low to no cost veterinary services such as vaccination and microchip clinics, behavior classes and other resources to ensure animals stay in their homes. Step 2 - Further Refine Model B based on new intake numbers (6-8 week process: Once staff analyzes and determines the appropriate intake numbers to use moving forward, staff recommends further refining Model B based on the data within the study. This would include right sizing the building and land assumptions based on recommended program areas as determined by the Animal Shelter Needs Assessment Study. Based on the new intake data, all assumptions would be analyzed and site program areas would be evaluated. Of utmost importance is for the City to decide the need for outdoor programming elements, such as a barn and pens. If the City determines that it should have the ability to shelter large animals at its new facility, staff will determine how much land is needed when considering locations for the shelter. Staff will evaluate current demand for sheltering large animals and the subsequent need for outdoor space to help determine future need.
5
Elk Grove City Council January 13, 2016 Page 6 of 9 Once staff analyzes the data and revises the building and site areas, the capital costs and operating budgets (including staffing and maintenance costs) will need to be reevaluated utilizing values established in the Needs Assessment Study. Step 3 – Identify Suitable Sites and Prepare Conceptual Site Plan Studies (2-3 weeks per site location) Currently, staff is evaluating the feasibility of the parcel of land located at the corner of Iron Rock Way and Union Park Way. This City-owned land was previously identified as a potential animal shelter site in the City’s Corporation Yard Master Plan; however, it is smaller than the site needs identified in the current Animal Shelter Needs Assessment Study. Staff is also exploring the possibility of repurposing the adjacent Police Fleet building/land to possibly serve as a potential Phase 1 of the animal shelter. If the City were to move the Police Fleet building and related amenities, such as the fueling station and K-9 yard, staff would need to find a suitable alternative location for these purposes. Staff will work with the City architect to prepare conceptual site plan studies for this site to analyze how the updated site and building program would fit. Step 4 - Public Meeting After the intake numbers have been refined, Model B has been right sized to scale with the numbers, and staff has prepared a Conceptual Site Plan, staff proposes to hold a public meeting to solicit input. Based on the feedback received, staff would re-evaluate the plan to determine if any revisions to the building and/or site plan is warranted. Step 5 - Return to Council Staff will return to Council after the Conceptual Site Plan and operating and capital budgets are finalized. At this time, staff seeks input and/or feedback from Council regarding steps one through five which will occur throughout Spring 2016.
6
Elk Grove City Council January 13, 2016 Page 7 of 9 FISCAL IMPACT: Any change in the City’s current operating model would impact two main areas: operating costs and capital costs. Capital Costs - Fixed, one-time expenses incurred for the purchase of land or buildings, construction, and equipment used in the production of goods or in the rendering of services. The estimated capital costs for Model B (Elk Grove-only Shelter), based on the intake assumptions in the Animal Shelter Needs Assessment Study, are shown in Appendix H to the Needs Assessment Study: APPENDIX H - ELK GROVE ONLY SHELTER* ESTIMATE OF PROBABLE COSTPROJECT DATA
Total Site Area (5.0 acres): 217,800 SFTotal Building Area: 22,500 SFCovered Exterior Area: 9,500 SF
COSTSSite Acquisition 1,590,000$ Construction 11,292,000$ Equipment Allowance 750,000$ Indirect Soft Costs 1,620,880$ Contingencies 1,525,300$ Escalation 381,325$
TOTAL PROJECT DEVELOPMENT COSTS-MIDDLE RANGE 17,200,000$ ROUNDEDTOTAL PROJECT DEVELOPMENT COSTS-LOW RANGE 13,760,000$ TOTAL PROJECT DEVELOPMENT COSTS-HIGH RANGE 20,640,000$ * New construction project will be subject to utility impact fees up to $500,000.00depending upon location, in addition to Total Project Development Costs shown.
Escalation: includes 2.5% escalation for site acquisition, direct construction, equipment allowance and indirect costs. Escalation figure is in 2015 dollars.
There are a variety of ways to fund an animal shelter, which include the General Fund, Capital Facility Fees (CFF), a new revenue measure, municipal bonds, private donations, and grant funding. The City has established the Animal Shelter as a Capital Project with $3.1 million dollars allocated over the current and next fiscal years. Funding is coming from the Police CFF, a fee on new development’s share of the construction or land acquisition of police facilities, vehicles, and related equipment. However, it is important to note that utilizing this funding for an
7
Elk Grove City Council January 13, 2016 Page 8 of 9 animal shelter and not another specific police capital project would limit funding for other police projects. In addition, the cost of the animal shelter will exceed the total revenue anticipated from the Police CFF ($8,711,799 in 2009 dollars). The City’s Corporation Yard CFF also includes components for an animal shelter. The Corporation Yard fee components fund the improvements of select facilities and the purchase and installation of equipment required to support maintenance operations generated by the need for additional space to serve new development. The animal shelter is identified in this CFF as a qualifying facility. The CFF Nexus Study update in 2009 included a total of $3,461,850 in 2009 dollars. In current dollars, that is $3,978,372 in potential funding. However, allocating the full $3.9 million towards an animal shelter may limit the City’s ability to provide for all facilities in the City’s Corporation Yard Master Plan. If the Council were to decide to allocate all of the available Police and Corporation Yard CFF revenues to the project ($7,078,372), there would still be a funding deficit between $6.7 million and $13.6 million based on current cost estimates. Operating Costs - Ongoing operational expenses of a business or function, exclusive of capital costs. They are the cost of resources used by an organization to maintain the program. Current and probable annual operating costs are shown in the table below for the current model, Model A (contract) and Model B (Elk Grove Only Shelter). Yearly operating and maintenance costs could range from $1.6 to $2.6 million. Note that operation and maintenance figures could vary by as much as 20 percent due to factors not yet identified. Other unknown factors affecting cost are site acquisition, final space program definition, staffing, programs and services. The net cost increase between the current model and Model A accounts for estimated increases in expenses between FY 2014-15 and FY 2015-16. These estimates include costs for animal shelter and field services.
Current Model Contract (FY14/15)
Model A Contract (FY15/16
Estimates)
Model B New Elk Grove
Shelter
Expense $1,705,331 $1,872,213 $2,779,300 Revenue $141,571 $150,065 $180,000 Net Cost ($1,563,760) ($1,722,148) ($2,599,300) Cost Increase** $0 $158,388 $1,035,540
**This represents the increase in net costs from the current model.
8
Elk Grove City Council January 13, 2016 Page 9 of 9 The net cost for Animal Control to operate today in the City is $1.6 million, which is paid from the General Fund. Operating costs would increase by approximately $1 million if the City were to move from the current Model/Model A to Model B. This is primarily due to the large increase in staffing needed to maintain the shelter. Staff routinely prepares a five-year General Fund forecast related to expense projections. Due to Revenue Neutrality with the County of Sacramento adjusting in FY2018-19, current projections show approximately $1.4 million in unprogrammed revenues. This amount increases annually from FY 2018-19 to FY2024-25 based on a favorable neutrality schedule that provides the City with a larger share of property tax each year during this time. These unprogrammed revenues would be sufficient to fund the animal control shelter at any option noted above on an ongoing basis, not considering capital costs. However, the City currently has other projects that require funding identification, such as the Southeast Policy Area Infrastructure, Civic Center components, additional Police personnel, and a multisport complex. These competing interests are all priorities for the City. Increasing the animal control services costs beyond the current financial forecast could jeopardize or prohibit funding for these other projects. It is also against the City’s Fund Balance policy and best practices to utilize fund balance to pay for ongoing operational expenses. ATTACHMENT:
1. Staff Report dated January 28, 2015 (includes Animal Shelter Needs Assessment Study)
9
AGENDA ITEM NO. 10.2
CITY OF ELK GROVE CITY COUNCIL STAFF REPORT
AGENDA TITLE: Animal Shelter Needs Assessment Study MEETING DATE: January 28, 2015 PREPARED BY: Maureen McCann, Animal Control Supervisor Joe Young, Lieutenant Kara Reddig, Deputy City Manager DEPARTMENT HEAD: Laura S. Gill, City Manager RECOMMENDED ACTION:
1. Review and consider the various project model options and provide feedback and direction.
2. Direct staff to explore and return to Council with identified interim
measures that could be initiated quickly.
Depending on Council’s direction, staff will return with a budget amendment.
BACKGROUND INFORMATION: The City of Elk Grove assumed control over Animal Control Services from the County of Sacramento on September 1, 2005. Since that time, the City’s Animal Control functions have been split into two main functions - shelter and field services. The shelter function has been historically contracted out to third party agencies. The field service function has been provided in-house by City staff. Following is a chronological timeline of the shelter function:
ATTACHMENT 1
10
Elk Grove City Council January 28, 2015 Page 2 of 12
• February 16, 2005 – City entered into a Master Service Agreement with the Sacramento Society for the Prevention of Cruelty to Animals (SSPCA). Over the next eight years the City and SSPCA partnered to shelter and care for abandoned and unwanted animals.
• April 2011 – City advertised a Request for Proposal for Animal
Sheltering services. Various interested agencies were notified of the RFP, but no proposals were submitted for consideration.
• February 2013 - City received written notice from the SSPCA advising staff of its intention to terminate the contract effective December 31, 2013.
• Spring 2013 – City decided to not conduct another RFP because the last
one conducted in 2011 yielded no potential proposals and no other entities had indicated an interest. Based on those results, staff determined, consistent with Elk Grove Municipal Code section 3.42.180(B)(3), that it would be in the City’s best interest not to go through this proposal process a second time, and to begin a dialogue with the County of Sacramento for animal sheltering services.
• October 4, 2013 - staff met with County Animal Care stakeholders to
discuss the proposed contract and address questions regarding the City’s potential impact on the County’s shelter. Both City and County staff stated their commitment to partnering and implementing new programs that would focus on reducing the number of animals entering the County’s facility from the City of Elk Grove.
• October 23, 2013 – A staff report was presented to Council for the
following actions: 1) dispensing with competitive bidding and authorizing the City Manager to enter into a five-year agreement with the County of Sacramento to provide animal sheltering through the Department of Animal Care and Regulations, and 2) amend the Animal Control Fee Schedule. At that meeting, several attendees voiced concerns regarding current and future sheltering needs for the City. By a 5-0 vote, Council approved entering into a Master Services Agreement with the County of Sacramento Animal Care and Regulation for sheltering services. The term of the contract was for five and one-half years and began on January 1, 2014.
• December 31, 2013 - SSPCA contract was terminated.
11
Elk Grove City Council January 28, 2015 Page 3 of 12 • January 1, 2014 – County of Sacramento Animal Care and Regulation
Sheltering contract began. • Spring 2014 – City entered into a contract with Indigo/Hammond &
Playle Architects, LLP and the UC Davis School of Veterinary Medicine to conduct an Animal Shelter Needs Assessment Study to determine the most effective operating models available to deliver animal shelter services in Elk Grove.
• Summer 2014 – Winter 2015 –The city-retained consultants conducted
and prepared the Animal Shelter Needs Assessment Study. Two public meetings were extensively advertised regarding the study and were held on September 22 and November 13. Turnout was high at both meetings, and attendees provided their thoughts and ideas on how animal sheltering should operate in Elk Grove.
ANALYSIS: Report Highlights The Animal Shelter Needs Assessment Study is a very broad document covering all aspects of animal sheltering. It includes a review of existing conditions, best practices, facility design, animal care options, cost and funding alternatives, and more. While the study is thorough and provides in-depth discussion and analysis, below are some highlights:
• Confirmation that animals taken to the Sacramento County shelter are well cared for, which is of utmost importance to the City.
• The Sacramento County facility appears to be at or beyond its holding capacity much of the time for dogs and cats under current conditions.
• Fewer Elk Grove animals have been served at the Sacramento County facility in 2014 than in previous sheltering contracts (see section below regarding Intake numbers for more details).
• Facility requirements to meet future animal capacity needs would require a new or remodeled facility, or expansion of the existing County facility. A remodel scenario, with a phased approach, was considered in order to develop a lower cost option for delivering sheltering needs. This option could reduce capital outlay costs by as much as 50-60 percent, compared to the cost of a new facility, assuming a building and site exists within the City’s limits that is suitable for the programming needs and is owned by a willing seller.
12
Elk Grove City Council January 28, 2015 Page 4 of 12 Models Studied The study analyzed three models that could be utilized to provide shelter services to the City. Those include:
Model A – continue to contract for services Model B – new City of Elk Grove shelter; includes a future option to contract with other cities Model C – new Joint Power Authority Shelter with regional cities
The complete report, which outlines the various options, is provided as Attachment 1. Staff has broken out the various model option pros/cons for discussion purposes below: Model A – Continue to contract for services (to County or another party) Pros: • The least amount of capital expenditure is required • The cost of building and operating a shelter is deferred • Animal Control field services operate efficiently within the City Cons: • City lacks control over animal sheltering services, programs, and quality • Sheltering services provided by Sacramento County are uncertain
beyond the current contract • County shelter is presently at capacity with no future plans to expand • Periodic shelter overcrowding may cause temporary closures and
diminished quality of animal care • Future contracting costs with the County are unpredictable • Distance to shelter could be considered a hindrance to its use Model B – Construct new City of Elk Grove shelter, with the option to contractually provide services to other cities Pros: • The City would maintain control over all animal services • Shelter would be located in Elk Grove • Additional programming would be available
o Potential for longer hours for the public o Licensing, micro chipping, spay and neuter programs o Animal training and education programs o Grooming services and adoption events
• Future option of providing contract services to other cities
13
Elk Grove City Council January 28, 2015 Page 5 of 12
Cons: • Construction and operating costs of building and maintaining a shelter • Capital expenditure would require funding methods to be identified • Currently the City has limited funds to build a shelter Model C – New Joint Power Authority Shelter with regional cities Pros: • Sharing of costs for construction, operation, and maintenance of shelter • Facility could be in or closer to Elk Grove compared to current County
Shelter location Cons: • Construction and operating costs of building and maintaining a shelter • Control of shelter is shared with JPA partners • Currently the City has limited funds to build a shelter • Limited discussions have occurred with potential JPA partners such as
Sacramento County, Rancho Cordova, Galt and Isleton • Time needed to allow for discussion and formation of the JPA – could be
a year or more While not studied extensively in the report, the City also has the option to build a shelter and let a third party operate it. That third party could include the County, non-profit organization, SSPCA, or another willing operator. This option would be a similar model to how the Sacramento Public Library operates. The main Elk Grove library operates out of a City owned building; however, all library functions are completed by the Sacramento Public Library staff. The Sacramento Public Library Authority is governed by a Joint Exercise of Powers Agreement between the County of Sacramento and the Cities of Citrus Heights, Galt, Isleton, Elk Grove, Rancho Cordova, and Sacramento. Intake totals within Study For this study, 2013 statistics provided by the Sacramento Society for the Prevention of the Cruelty to Animals (SSPCA) were used as a starting point to calculate future animal intake by the City. There are two important items that are necessary to highlight regarding the total intake figures and how they are referenced moving forward.
14
Elk Grove City Council January 28, 2015 Page 6 of 12 There is a substantial difference in the 2013 SSPCA intake numbers as compared to the 2014 County of Sacramento intake numbers, as shown in the following table. Intake numbers will need to be carefully studied and examined if a future facility is built to avoid over- or under-sizing. The variance in animal intake numbers is concerning when forecasting building size required to house these animals. Now that the City is on year two of the County contract, staff can generate monthly reports to compare intake numbers each month, by year. This will help the City gain a better understanding of intake accuracy, as well as evaluate impacts to the County shelter.
Intake Numbers Entity/Animal Type Year Live Intake Difference Sacramento County Elk Grove Dogs
2014 816 (study estimate) 40% Decrease
between 2013 and 2014 SSPCA
Elk Grove Dogs 2013 1357
Sacramento County Elk Grove Cats
2014 560 (study estimate )
46% Decrease
between 2013 and 2014
SSPCA Elk Grove Cats
2013 1030
Animal Control staff has some concern with the SSPCA numbers. During the City’s eight-year relationship with the SSPCA, yearly audits were performed by staff to address concerns and questions regarding overall intake numbers reported by the SSPCA. Audits performed for years 2006 to 2010 revealed multiple areas in which the City was being charged for animals that were received from outside the City’s limits. City staff feels that the County of Sacramento numbers are the figures the City should ultimately utilize when determining an ultimate building size. Regardless of the difference in intake numbers, the City will need to further study and forecast appropriate intake numbers to utilize moving forward. Interim Measures The City has a progressive Animal Control Department, with excellent existing programs, as well as some new programs based on recent feedback received during the Animal Shelter Study process. The City implemented the Bring Them Home campaign in October 2008 to help reunite lost pets with their owners. This program allows for a stray
15
Elk Grove City Council January 28, 2015 Page 7 of 12 animal located by officers that is wearing any type of identification or microchip to be returned home. The City just recently began formally tracking these statistics. A total of 88 animals were reunited with their families from September 1, 2014 to December 31, 2014. These animals were not taken to the shelter. Animal Control staff will continue to keep and maintain these statistics. In October 2012, the City received a grant from PetSmart Charities in the amount of $68,750. This grant provided financial funding for the Feral Freedom and Community Cats programs. These programs reduced the number of cats that would have entered the shelter system and had a negative outcome (euthanasia) by a total of 656 cats. This grant ended on October 15, 2014; however, the City has continued funding these programs through collected unaltered license fees. In September 2014, the City became more connected to the community through social media to reunite lost pets with their owners. Staff now uses Facebook to notify residents of found animals. They also utilize a “What’s on board” posting that provides a list of all animals that have been found by officers within the City each day. When humanely possible, officers will keep found pets on board their vehicle for longer time periods while in the City. This allows the opportunity for owners to contact the City to report their missing pet in hopes of reunification. This is currently posted to our Facebook page; however, staff is working with other organizations to expand the visibility to other social networking sites. The report also identifies potential interim measures that could be further evaluated and possibly implemented, such as:
• Adoption annex in Elk Grove • Engage community volunteers locally • More social media outreach • Training Classes • Adoption events • Expanded community education and outreach
Future Programs In order to reduce animal intake at the shelter, staff has plans to implement new programs:
16
Elk Grove City Council January 28, 2015 Page 8 of 12 Voucher Program – The program would provide spay/neuter, rabies vaccine, microchip, and a one year altered animal license at no cost to low income Elk Grove residents. Funding for this program has been identified through the City’s Spay/Neuter Program. Spay/Neuter Program for Specific Dog Breeds - Most shelters, including local ones within our area, are experiencing a large intake of stray and unwanted Pit Bulls and Chihuahuas. The City has also seen an increase in calls related specifically to these two types of dog breeds. Staff is currently working on a voucher program that will address this issue by offering owners a resource to have their animal spayed/neutered at no cost. A funding source has already been identified through the Spay/Neuter Program. Owner Surrender Program - In 2013, 404 dogs and 267 cats were surrendered by Elk Grove residents. In reviewing the reasons why these 671 animals were surrendered, staff has found that the provision of certain resources to these owners would have resulted in approximately 75% of these animals remaining in the household. Staff is exploring the development of a program to assist distressed pet owners with resources. FISCAL IMPACT: Any change in the City’s current operating model would impact two main areas: operating costs and capital costs. Capital Costs - Fixed, one-time expenses incurred for the purchase of land or buildings, construction, and equipment used in the production of goods or in the rendering of services. There are no capital costs shown for Model A as that model remains a contract only model. Below are estimated capital costs for Model B (Elk Grove Only Shelter), Model C (Regional Shelter), as well as a Remodel Option (for purposes of this study, it is an Elk Grove only option). For each model, there is a low, middle, and high range. Please reference pages 63 through 71 of Attachment 1 for a full breakdown of estimated capital costs per model. Capital costs range from a low of $8.4 million to a high of $24.6 million. The $8.4 million is the low end range of a remodel scenario for an Elk Grove only shelter. The $24.6 million is the high end range of new construction of a regional shelter built to serve Elk Grove as well as other regional cities. These costs are total project development costs.
17
Elk Grove City Council January 28, 2015 Page 9 of 12 APPENDIX H - ELK GROVE ONLY SHELTER* ESTIMATE OF PROBABLE COSTPROJECT DATA
Total Site Area (5.0 acres): 217,800 SFTotal Building Area: 22,500 SFCovered Exterior Area: 9,500 SF
COSTSSite Acquisition 1,590,000$ Construction 11,292,000$ Equipment Allowance 750,000$ Indirect Soft Costs 1,620,880$ Contingencies 1,525,300$ Escalation 381,325$
TOTAL PROJECT DEVELOPMENT COSTS-MIDDLE RANGE 17,200,000$ ROUNDEDTOTAL PROJECT DEVELOPMENT COSTS-LOW RANGE 13,760,000$ TOTAL PROJECT DEVELOPMENT COSTS-HIGH RANGE 20,640,000$ * New construction project will be subject to utility impact fees up to $500,000.00depending upon location, in addition to Total Project Development Costs shown.
APPENDIX I - REGIONAL SHELTER* ESTIMATE OF PROBABLE COSTPROJECT DATA
Total Site Area (5.5 acres): 239,580 SFTotal Building Area: 27,800 SFCovered Exterior Area: 11,500 SF
COSTSSite Acquisition 1,740,000$ Construction 13,594,000$ Equipment Allowance 890,000$ Indirect Soft Costs 1,943,160$ Contingencies 1,816,800$ Escalation 454,200$
TOTAL PROJECT DEVELOPMENT COSTS-MIDDLE RANGE 20,500,000$ ROUNDEDTOTAL PROJECT DEVELOPMENT COSTS-LOW RANGE 16,400,000$ TOTAL PROJECT DEVELOPMENT COSTS-HIGH RANGE 24,600,000$ * New construction project will be subject to utility impact fees up to $500,000.00depending upon location, in addition to Total Project Development Costs shown.
18
Elk Grove City Council January 28, 2015 Page 10 of 12
APPENDIX J - REMODEL OPTION ESTIMATE OF PROBABLE COSTPROJECT DATA
Total Site Area (5.0 acres): 217,800 SFTotal Building Area: 22,500 SFCovered Exterior Area: 11,500 SF
COSTSSite Acquisition 2,903,000$ Construction 5,081,000$ Equipment Allowance 575,000$ Indirect Soft Costs 762,150$ Contingencies 932,200$ Escalation 233,050$
TOTAL PROJECT DEVELOPMENT COSTS-MIDDLE RANGE 10,500,000$ ROUNDEDTOTAL PROJECT DEVELOPMENT COSTS-LOW RANGE 8,400,000$ TOTAL PROJECT DEVELOPMENT COSTS-HIGH RANGE 12,600,000$
There are a variety of potential ways to fund an animal shelter, which are outlined beginning on page 40 of Attachment 1. These potential funding sources include the General Fund, a special tax measure, municipal bonds, private donations and grant funding. The Capital Facilities Fee specific to police, which funds new development’s share of the construction/acquisition of police facilities and related equipment is another potential option. Currently, the Police CFF’s available fund balance is approximately $900,000. However, it is important to note that utilizing this funding for an animal shelter and not another specific police capital project could hinder future police projects that the City may wish to pursue. Operating Costs - Ongoing operational expenses of a business or function, exclusive of capital costs. They are the cost of resources used by an organization just to maintain the program. Below are the current and probable operating yearly costs for the current model, Model A (contract), Model B (Elk Grove Only Shelter), and Model C (JPA Regional Shelter). Please reference pages 61 and 62 of Attachment 1 for a full breakdown of expenses and revenues per model. Yearly operating and maintenance costs could range from $1.6 to $2.6 million, depending on the operational model selected. Note that operation and maintenance figures could vary by as much as 20 percent due to factors not yet identified. Other unknown factors affecting cost are site acquisition, final
19
Elk Grove City Council January 28, 2015 Page 11 of 12 space program definition, staffing, programs and services. The net cost increase between the current model and Model A accounts for estimated increases in expenses between FY 2014-15 and FY 2015-16.
Current Model Model A Contract
Model B New Elk Grove
Shelter
Model C New Regional
Shelter Expense $1,705,331 $1,872,213 $2,779,300 $3,644,200 Revenue $141,571 $150,065 $180,000 $1,045,000* Net Cost ($1,563,760) ($1,722,148) ($2,599,300) ($2,599,200)
Cost Increase**
$0 $158,388 $1,035,540 $1,035,540
*The revenue is significantly higher in this model due to the fact that the revenue is controlled to keep Elk Grove’s yearly net costs the same as the Elk Grove-only shelter model. This figure includes $860,000 which would be needed from JPA partners, at a minimum, to keep net costs to the City of Elk Grove the same. **This represents the increase in net costs from the current model. The net cost for Animal Control to operate today in the City is $1.6 million paid from the General Fund. Operating costs would increase by approximately $1 million if the City were to move from the Current Model/Model A to Model B or Model C. This is primarily due to the large increase in staffing needed to maintain the shelter. Staff routinely prepares a five-year General Fund forecast related to expense projections. Due to Revenue Neutrality with the County of Sacramento adjusting in FY2018-19, current projections show approximately $1.4 million in unprogrammed revenues. This amount increases annually from FY 2018-19 to FY2024-25 based on a favorable neutrality schedule that provides the City with a larger share of property tax each year during this time. These unprogrammed revenues would be sufficient to fund the animal control shelter at any option noted above on an ongoing basis, not considering capital costs. However, the City currently has various competing projects that require funding identification, such as the Southeast Policy Area Infrastructure, Civic Center components, additional Police personnel, and soccer stadium/fields. These competing interests are all priorities for the City. Increasing the animal control services costs beyond what is in the current financial forecast could jeopardize or prohibit funding for these other projects. It is also against the City’s Fund Balance policy and best practices to utilize fund balance to pay for ongoing operational expenses.
20
Elk Grove City Council January 28, 2015 Page 12 of 12 ATTACHMENT:
1. Final Animal Shelter Needs Assessment Study
21
ANIMAL SHELTER NEEDS ASSESSMENT STUDY For the
CITY OF ELK GROVE
January 12, 2015
Prepared By:
with
22
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects i January 12, 2015 Koret Shelter Medicine Program
TABLE OF CONTENTS
1. Executive Summary..…………………………………………………………………………………………………………………………………1
2. Methodology & Background……..………………………………………………………………………………………………………………4
3. Goals & Objectives……………………………………………………………………………………………………………………………………6
4. Existing Conditions………………………………………………………………………………………………………………………………….. 8
5. Population & Trend Analysis……………………………………………………………………………………………………………………13
Relation to General Plan……………………………………………………………………………………………………………………. 13 Population Projections……………………………………………………………………………………………………………………….13 Review of Animal Intakes………………………………………………………………………………………………………………….. 17 Population and Trends Summary………………………………………………………………………………………………………. 19 Projected Animal Capacities……………………………………………………………………………………………………………….19
6. Best Practices for Shelter Medicine & Animal Care….……………………………………………………………………………. 22
Staffing…………………………………………………………………………………………………………………………………………..... 23 Considerations for Contractee..……………………………………………………………………………………………………….. 23 Programmatic Elements…………………………………………………………………………………………………………………… 23 Facility…………………………………………………………..........…………………………………………………………………………. 24 Primary Housing………………………………………….…………………………………………………………………………………… 25 Number of Housing Units…………………………………………………………………………………………………………………. 26
7. Facility Design & Environment….…………………………………………………………………………………………………………… 27
8. Animal Care Options, Operating Model & Management Structures………………………………………………………. 30 Current Model…………………………………………….…………………………………………………………………………………… 30 Model A – Contract-out Continued..………………………………………………………………………………………………… 30 Model B – New Elk Grove Shelter……………..……………………………………………………………………………………… 32 Model C – New Regional Shelter………………………………………………………………………………………………………. 34 Remodel Option – Elk Grove Only Shelter…………………………………………………………………………………………. 35
9. Facility Area & Staffing….………………………………………………………………………………………………………………………. 37 Program Components………………………………………………………………………………………………………………………. 37 Projected Building Area………..……...…………………………………………………………………………………………………… 37 Projected Site Area……………..…………………………………………………………………………………………………………… 38 Staffing Needs…………………………………………………………………………………………………………………………..……… 38 Phasing……………………………………………………………………………………………………………………………………..……… 39
10. Cost & Funding Alternatives………….………………………………………………………………………………………………………. 40
11. Comparative Analysis……………………………………………………………………………………………………………………………. 42
Comparison Matrix…………………………………………………………………………………………………………………………… 43
12. Community Input………………………………………………………………………………………………………………………………….. 45
23
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects ii January 12, 2015 Koret Shelter Medicine Program
Appendix A: Notes from Public Meeting No. 1………………………………………………………………………….…………… 46
Appendix B: Notes from Public Meeting No. 2…………….………………………………………………………………………… 50
Appendix C: Documentation of Additional Public Comments Received………………………………..................... 53
Appendix D: Site Area Summary…………………………………………………………………………………………………………….. 56
Appendix E: Program Area Summary – Elk Grove Only Shelter………………………………………………………………. 57
Appendix F: Program Area Summary – Regional Shelter……………………………………………………………………..... 59
Appendix G: Projected Operating Budget Comparison…………………………………………………………………………… 61
Appendix H: Estimate of Probable Cost – Elk Grove Only Shelter………………………………………………………...... 63
Appendix I: Estimate of Probable Cost – Regional Shelter…………………………………………………………..………… 66
Appendix J: Estimate of Probable Cost – Remodel Option…………………………………….……………………..………… 69
Appendix K: Public Meeting No. 1 PowerPoint slideshow, “Healthy Environments for Elk Grove”…………. 72
24
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 1 of 80 January 12, 2015 Koret Shelter Medicine Program
1 EXECUTIVE SUMMARY
This Study was commissioned by the City of Elk Grove in order to determine the best method of delivering animal sheltering services for the City of Elk Grove based on current and future needs. The study is meant to provide guidance to the City to be able to make an informed decision as to the best direction for animal sheltering and field services that would be best suited to the unique needs, expectations, challenges and opportunities of this community. The study included the following methodology:
Defining goals and objectives for animal care and sheltering for the City of Elk Grove Data Collection & Analysis Determine Existing Conditions Population & Trend Analysis Identify animal care options, operating model & management structures Conduct two community interest meetings Facility requirements Cost and funding alternatives Comparative Analysis Recommendations outlining the preferred animal shelter model for the City of Elk Grove.
The animal capacity calculations are based on 2013 intake numbers with future animal capacity projections for
the City of Elk Grove based on population projections in a 20 year planning horizon. Recommended total animal
intake designed for a 20 year planning horizon are 4,274 with 2,430 being dogs and 1,844 being cats. This then
translates into housing recommendations for 89 dog housing units and 61 cat housing units. A detailed
description and breakdown can be found under section 5.
Facility requirements to meet future animal capacity needs would require a new or remodeled facility, or
expansion of the existing County facility. Estimated project development costs to build a new facility to serve
future capacity needs for the City of Elk Grove only could range anywhere from $13.8 million up to $20.6 million.
Direct construction costs (excluding indirect costs which included City administration fees, inspections,
contingencies and escalation, etc.) could range between $9 million up to $15.6 million. Direct construction cost
is the bid amount the City would see from the contractor. If building a regional facility or if Elk Grove decided to
accept contracts with other cities the facility would need to be slightly larger, thereby increasing the facility size
and costs proportionately by approximately $4 million. Yearly operating and maintenance costs could range
from $1.6 to $2.6 million depending on the operational model selected. Note that operation and maintenance
figures could vary by as much as 20% due to factors not yet decided. Other unknown factors affecting cost are
site acquisition, final space program definition, staffing, programs and services, etc.
A remodel scenario, with a phased approach was looked at in order to develop a lower cost option for delivering
sheltering needs. This option could reduce costs by as much as 50-60%, assuming a building and site exists
within City limits suited to animal sheltering program needs. More detail can be found describing this option
under section 8 with an estimate of probable cost under Appendix J.
25
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 2 of 80 January 12, 2015 Koret Shelter Medicine Program
A hypothetical space program was developed for both the Elk Grove only model and the Regional model (see
Appendix E and F), based on housing capacity recommendations and anticipated support spaces; however, these
figures could go up or down by as much as 20% once a project is realized and an actual program defined. For
example, the City may decide that a phased approach is necessary due to budget constraints, and certain
program elements may be put into a future phase (i.e. vet clinic, a future animal housing wing, multi-purpose
space, agility yard, as just some examples). The facility sized to meet Elk Grove’s 20 year horizon future capacity
needs is approximately 22,500 (not including exterior covered areas) with an additional 5,300 sf needed if a
regional facility is built. The site development area required could range between 5 and 5.5 acres and could also
be a newly developed site or previously developed site if one was found that could serve a shelter’s needs.
Location within the city will be important to improve access to the shelter as well as improve the image of a
shelter within community.
Model A offers a contract-out model continued with the County of Sacramento or other entity if one comes
forward. Currently the County is the only option that exists. The City continues to provide Animal Control
services which is operating efficiently. Model A does not have a cost associated with a new facility, only the
operation and maintenance costs which would be similar to what the City incurs now. Operation and
maintenance costs under Model A would be approximately $1.9 million. O&M costs currently are approximately
$1.7 million. The slight increase is attributed to moderate increases in expenses, salaries, and sheltering contract
cost. Small increase in revenue is also seen for animal licensing and fees and citations. This model relies heavily
on interim measures to bridge the gap for unmet needs and stretched capacity until a new shelter can be built
or new contract entity surfaces. Under this model the City can expect diminishing quality of animal care over
time as the County facility becomes more over crowded.
Model B describes a new shelter serving the City of Elk Grove only, with a future option to bring other
neighboring cities under contract for sheltering and/or animal control services. A new shelter facility, serving
just the City of Elk Grove and sized for a 20 year out planning horizon would be approximately 22,500 sf (not
including exterior covered areas). The total project development cost for a new facility of this size could range
between $13.8 and $20.6 million depending on the factors described under Model A. Purchase of an existing
building and site with remodel instead of building new has been discussed. This could significantly reduce cost of
construction. The challenge will be finding a building and site in a desirable location that is suitable for reuse as
an animal shelter without significant cost needed to upgrade. More about this remodel option is described in
section 8. Operation and maintenance costs in Model B would be around $2.6 million and could range 20% up or
down depending on final facility size and staffing. Approximately 27 full time staff, not including volunteers
would be required for both shelter and field services. The advantage to this Model is that the City would have
local control of all animal care services and the shelter could be integrated into the community to best reflect
the community’s needs and unique qualities. The disadvantage is the higher capital expenditure required
compared with contracting out for animal sheltering services. No funding method has been determined at this
time.
Model C is similar to Model B, but utilizes a joint powers authority (JPA) to build a regional shelter facility that
would serve the south County area. The facility would be sized slightly larger to serve the higher capacity needs
with the JPA partnering cities. The facility would need to be approximately 27,800 sf (not including exterior
covered areas) and would require around 5.5 acres of site. Total project development costs to build a new
26
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 3 of 80 January 12, 2015 Koret Shelter Medicine Program
facility would be in the range of $16.4 to $24.6 million. Again, renovation of an existing building could bring the
cost down significantly. More description can be found for a remodel option under section 8. Operation and
maintenance costs in Model C would be around $2.6 million and could range 20% up or down depending on final
facility size and staffing. Staff needs will increase under this model due to a larger shelter for 36 full time staff,
not including volunteers. The advantage to this model is that full sharing of costs would be across the JPA
partners. The disadvantage is reduced control over operational and program decisions, but it still would be
better than no control in the contract out model.
Put simply, to serve Elk Grove’s future animal sheltering needs, additional space would be needed to serve the
larger animal capacity needs in any scenario. Whether this space is delivered by a contract entity, by the City, a
non-profit partner, or through a JPA is what needs deciding. More space is needed in any scenario, with slightly
more space needed to serve the south County area if a Regional Model is selected. Either option could be
delivered in multiple ways, with many options for funding.
Next steps for the City are to decide direction on an operational Model that best serves the community’s and
City’s needs, to define a funding method, to initiate with community partners interim programs that could be
put into place now, and to start planning for how to deliver space for future sheltering needs.
27
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 4 of 80 January 12, 2015 Koret Shelter Medicine Program
2 METHODOLOGY & BACKGROUND
Indigo | Hammond + Playle Architects, LLP was hired by the City of Elk Grove to provide an animal shelter needs
assessment study. The scope of the study was built around 11 steps:
Step 1: Set goals and objectives. The City of Elk Grove Animal Shelter Working Group met to discuss the
work plan along with goals and objectives for the study. These goals and objectives were enhanced by
input received at each public meeting.
Step 2: Data Collection and Analysis. Indigo along with the Koret Shelter Medicine Program (KSMP)
reviewed all shelter data available and worked with the City to select other comparable California cities
for dog/cat/other animals per capita, intake, length of stay (LOS) and live release rates in order to
compare them with the City’s current data.
Step 3: Determine Existing Conditions. Current capacities for dogs and cats were identified which was
the first step in making future capacity need projections along with housing recommendations.
Step 4: Population and Trend Analysis. Population data was gathered for the City of Elk Grove, while
reviewing the General Plan for a 20-year planning horizon which next translated into future capacity
recommendations. Best shelter practices and sheltering trends for the future were presented and
discussed at each public meeting.
Step 5: Identify Animal Care Options, Operating Model & Management Structures. Different models
were evaluated for delivering sheltering, medical treatment and adoption services.
Step 6: Community Interest Meeting #1. The first public interest meeting presented the various
operating models generally, with a brief presentation by Dr. Kate Hurley, the director of the KSMP, on
animal shelter best practices. Most of the time was spent listening to input and receiving comments.
Step 7: Facility Requirements. Indigo along with KSMP developed space programs in order to size a
hypothetical facility along with a site area calculation for both an Elk Grove only and a Regional model.
Spaces were based on recommended best practices for a new shelter, along with input received from
the community and the Shelter Working Group.
Step 8: Cost and Funding Alternatives. Operating and maintenance cost data was collected and
evaluated and applied to each model. Different financing options were discussed with the Shelter
Working Group, including the role of non-profit assistance.
Step 9: Comparative Analysis. A matrix was developed, allowing each model option to be described and
compared. Disadvantages and advantages are described for each.
Step 10: Community Interest Meeting #2. The second public meeting presented the animal capacity
numbers in more depth, with further explanation on how the calculations were determined and the
housing recommendations that then resulted. These were presented by Dr. Denae Wagner from the
KSMP. The operating models were then presented in more detail along with the advantages and
disadvantages of each. The general consensus among those in attendance at each meeting was for a
new shelter serving just the City of Elk Grove.
Step 11: Providing recommendations and clearly identifying an action plan. It was decided by the
Animal Shelter Working Group to not provide an action plan at this time in order to allow City Council
and staff the greatest flexibility in analyzing the facts and determining the best course of action moving
28
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 5 of 80 January 12, 2015 Koret Shelter Medicine Program
forward. For this reason, each Model identified is presented in the report to include advantages and
disadvantages, projected cost, facility size, staffing, operation and maintenance costs and program
implications.
Background
Currently, the City contracts with the County of Sacramento to provide shelter and care for all found stray and
surrendered animals within the City limits, as well as animal adoptions, foster and rescue programs, and
maintaining licensing and statistical computer information and software. The contract with the County started
on January 1, 2014. The County contract does not cover low cost spay/neutering services or any other veterinary
services.
The Animal Control unit is under the Community Resources Division of the Elk Grove Police Department. The
unit provides field services for the City which is comprised of a combination of rural and suburban areas. The
City considers animal intake to include officer (field) impounds, citizen impounds, and owner surrenders. In 2013,
the City’s intake total was 2,387, composed of 1,030 (43%) cats and 1,357 (57%) dogs.
The City of Elk Grove brought Animal Services division in-house for animal control in September of 2005. Prior to
2005 the County of Sacramento provided animal control services.
Prior to the contract with the County for sheltering services, the City had a Master Service Agreement with the
Sacramento Society for the Prevention of Cruelty to Animals (SSPCA), entered into in February 2005. Over the
next eight years the City and SSPCA partnered to shelter and care for abandoned and unwanted animals. SPCA
during this time also provided low-cost spay/neuter services. In February 2013, the City received written notice
from the SSPCA advising staff of its intention to terminate the contract effective December 31, 2013.
29
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 6 of 80 January 12, 2015 Koret Shelter Medicine Program
3 GOALS & OBJECTIVES
Indigo Architects and KSMP met with City of Elk Grove Animal Shelter Working Group to discuss the work plan
and review the goals and objectives to complete the Needs Assessment Study. In general, the City needs to
provide shelter and care of both stray and unwanted animals that are found within the Elk Grove city limits.
Whether owned and/or operated by the City or another entity, the City’s primary concern is not who owns and
operates the facility but rather there be a facility with adequate capacity for holding animals in a humane
manner the promotes good health, prevents the transmission of contagious diseases and provides an adequate
opportunity for each adoptable animal to find a home with a responsible individual or family.
The following specific goals were identified: 1. Maintain and operate an “animal shelter” with sufficient capacity and resources to provide shelter
services for all animals, strayed, abandoned or otherwise deposited to its care from within the City of Elk Grove, to include feeding, boarding, exercise, and non-emergency veterinary care of those animals.
2. Provide humane treatment for unwanted and stray animals delivered to the shelter by an Elk Grove Animal Control Officer(s), designees of the City, or residents residing within Elk Grove city limits.
3. Provide designated holding areas for animals that are placed in protective custody and/or need to be placed in rabies quarantine or isolation, while including sufficient capacity to hold animals for an appropriate amount of time to protect quality of life and animal health.
4. Provide sufficient receiving/intake staff to accept and process the animals received from the City of Elk Grove.
5. Collect all animal-related fees imposed by the City and State, including but not limited to license fees, impoundment fees, redemption fees, veterinary fees, and State mandate unaltered animal fees.
6. Maintain a software system designed specifically for shelters and animal licensing. 7. Maintain adequate staffing levels. 8. Offer low-cost spay/neuter, vaccination and microchip services. 9. Treatment room should be part of non-emergency veterinary services. City contracts out with local
veterinarians for emergency services and City intends to continue with this method. 10. Provide flexible space for community education, grooming, and training.
Other community member goals were identified through the public input process and are as follows (those duplicated from above are not listed again):
1. Provide a shelter for the City of Elk Grove that reflects the image and values of the community.
2. The shelter should provide services to the unincorporated and outlying areas around Elk Grove.
3. Make shelter a positive influence in community.
4. Implement interim programs and services immediately to improve animal care needs.
5. Provide space for other animals (ie wildlife, exotics, etc.), not just dogs and cats.
6. Improve community involvement.
7. Provide enough services and capacity to never have to turn away animals.
8. Provide more volunteer opportunities.
9. Build a facility that supports animal well-being.
10. Build a facility that delivers programs and will meet community needs for years to come.
30
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 7 of 80 January 12, 2015 Koret Shelter Medicine Program
11. “Right size” the facility. Undersizing creates overcrowding and unmet needs while oversizing creates
increased length of stay while not improving adoptions or services.
12. Design flexible spaces that can serve many needs and be converted to housing when needed.
13. Provide flexibility in housing types (ie group rooms, kennels, indoor/outdoor, etc).
31
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 8 of 80 January 12, 2015 Koret Shelter Medicine Program
4 EXISTING CONDITIONS
A site visit was made on October 15th, 2014 to
the Sacramento County Animal Care and
Regulation Animal Shelter. The facility was
clean and animals appeared comfortable and
well cared for. The majority of dogs were
housed individually in double sided kennels
which are optimal for dog health and well-
being as well as efficiency of care. Co-housing
was occurring in a few kennels that were
housing small dogs. The majority of cats were
housed in single cages that were double
compartment. Cats in group rooms appeared
content and the housing capacity within the
rooms appeared to be within the standards
acceptable in the Guidelines for Standards of
Care in Animal Shelters. The facility appeared to
be at housing capacity at the time of this visit.
There is an on-site veterinary treatment and surgical facility with a
single surgery suite. Currently 12-15 spay/neuter surgeries are
performed daily for approximately 2,500- 4,000 sterilization
procedures annually. In general it can be expected that about 90% of
the live outcome population of a shelter will be in need of spay/neuter
surgery services. The 2013 intake for this facility was approximately
11,000 animals with a combined dog and cat live release rate of
approximately 70%. At this live release rate over 7,000 animals would
be expected to need spay/neuter surgical services. As live release rate
grows so will surgical service needs. Although the shelter’s surgical capacity appears to be severely limited there
is a mobile surgical unit that the County owns and could utilize at the shelter. There is also an adjoining
spay/neuter facility that is independently operated and shelter animal surgeries may be performed when there
is space and with an added expense. It should be expected that any increases in live release and/or animal
intake in this facility will require surgical services beyond the current capacity. If improvements in live release
and/or increases in animal intakes are expected the increased surgical needs should be quantified and planned
for prior to said changes. Limited surgical capacity can adversely affect shelter capacity and animal health due to
backlogs of animals waiting for surgery which can extend average length of stay.
The stated daily capacity for cats at this facility is 250 and at minimum there are 250 housing spaces for cats
within the facility. The majority of cat housing is double compartment cage units which are important for cat
health and well-being. Ideally all the cages used for housing would be double compartment. Housing for feral
cats is either in individual or double compartment cages. This type of housing is not ideal for feral cats but is
Main Entry into Sac County shelter
Cat Adoption display & Cat Group Rooms
32
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 9 of 80 January 12, 2015 Koret Shelter Medicine Program
commonly found in many animal shelters. Depending on the length of stay and
expected outcome, group housing (outdoor or indoor) may provide a good
alternative to cage housing of feral cats.
The average length of stay (LOS) for cats is 11 days. The 2013 live cat intake was
4,762, with live outcomes of about 2,640 cats and a live release (LR) rate of 55%,
2,068 were euthanized and 46 died. The trend for cat intake across animal
sheltering for the last 5-10 years, in general, has been increasing. Intake is often
accompanied by a near linear increase in the number of cats euthanasized,
however these trends are changing due to a better understanding of cats that
end up in shelters. Redirecting healthy cats at risk for euthanasia to programs
that ultimately result in live outcomes such as returning cats to the location
where they were found (with sterilization and vaccination) is commonly referred
to “return to field” (RTF). This is a program the Sacramento County Shelter has
pioneered locally with about 650 cats RTF’d in 2013 alone. The County has
included only feral cats in this program up to this point and is considering
extending this program to friendly cats that would otherwise end up in their euthanasia statistics. Extending this
program to cats that would otherwise be euthanized has the potential to return more cats to their owners
(many owners or partial owners of cats do not come to animal shelters to look for their cats) as well as reduce
the daily cat population in this facility and associated daily cat care and euthanasia needs for staff.
For dogs the Sacramento County Shelter has a total of 108 individual housing units that meet the guidelines for
standards of care for dogs: 84 double sided kennels (hold and adoption), 12 real life rooms in adoption, 6 small
dog cages and 6 double sided kennels for custody cases. The 2013 live dog intake was 4,510 dogs, with live
outcomes of about 3,273 and a live LR rate of 72%, 1208 dogs were euthanized and 26 died. The County states
they have a dog holding capacity of 168 dogs. This is 60 dogs beyond the housing number that meets best
practices: 108. At a capacity of 168 dogs in this shelter approximately 50-70% of the dog population would be
housed in less than best practices standards (co-housed and or providing dogs ½ of a double sided kennel for
individual housing). For example to individually house 168 dogs in the shelter,
60 of the 108 kennels would need to be operated as single sided units(guillotine
doors closed) for housing 120 dogs with the remaining 48 kennels continuing to
be operated normally(as a double sided kennel) for housing 48 dogs.
At a maximum capacity of 168 dogs with an 11 day average LOS this facility could
accommodate approximately 5,500 dogs annually. Although co-housing of
puppies from the same litter is often recommended, co-housing of dogs at
intake is generally not recommended. Housing dogs in ½ of a double kennel
does achieve individual housing but results in several averse conditions: higher
dog densities in dog housing areas which increase disease and disease
transmission risks, decreased overall space for the dog which increases
individual dog confinement, no ability for dogs to eliminate (defecate and
urinate) away from where their bed, food and water is located which is a
behavior most dogs prefer to display. Single kennel housing also presents a
Typical Kennel with Area Drain
Co-housing of several small dogs on our 10/15/14 visit.
.
33
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 10 of 80 January 12, 2015 Koret Shelter Medicine Program
challenge for staff to provide safe, efficient care as every dog
needs to be handled and moved out of their kennel for daily
cleaning.
If the available housing is used in a manner that meets best
practices, then approximately 108 individual housing spaces –
most of which meet best practices standards would be used.
Under these conditions with an 11 day average LOS this facility
could maximally accommodate approximately 3,600 dogs
annually. Expected dog intake for Elk Grove dogs at the County
facility for 2014 looks like it will reach 800 dogs. If the County’s
intake for 2014 is similar to 2013 then the total intake for 2014
will likely approach 5,300 dogs.
Some compromises in the quality of dog housing should be
expected whenever the facility is above the 108 dog capacity.
When at the stated capacity of 168 dogs about 25% of the dog
population will be experiencing less then best practices housing
environments (cohoused or ½ a double sided run) along with
the associated risks that accompany that type of housing -
increased disease and disease transmission risks, increased dog
stress, less efficient care, decreased staff safety.
The 2013 live intake per capita (PC) for dogs is 6.6 (based on the
served population in the county of about 680,000 people). The
California PC average is 12.5 (based on 2011 rabies data) and the
low range of PC intake come out of counties such as Marin: 3.4
and San Francisco: 4.3. These PC intake, although lower than
Sacramento County, indicate that the County is doing reasonably
well on a per capita intake basis and although there may be
some room for further improvement or reduction in PC of dog
intake in the Sacramento County facility, it is less likely to move
dramatically in this direction. This is critical information in
planning for the future. We expect dog intake from the County to remain steady for a short period of time and
then begin to grow.
With a relatively low PC intake already occurring and a large growth in human population expected we believe
the county facility will see increases in dog intake numbers in the near future. If the status quo continues the
current facility can expect to be severely strained for dog housing capacity within just a few years.
Outdoor Dog Kennels 1
Vet Clinic
Barn & Livestock area
34
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 11 of 80 January 12, 2015 Koret Shelter Medicine Program
We expect live dog intake for 2014 to be near 5,300 at this facility (4,500 County and 800 Elk Grove). Given an
average 11 day LOS, and only looking at County dog intake - this facility exceeds our recommended capacity by
900 dogs annually. Including what is expected to be Elk Grove’s contribution to dog intake the recommended
capacity is exceeded by 1,700 dogs. This exceeds our recommended capacity, given an 11 day average LOS, by
1,700 dogs. Simply stated the County facility is beyond their dog capacity when best practices are met for dog
housing. Clearly the county is stretching itself in order to accommodate the intake needs of the City of Elk Grove
which is not in the best interest of the County’s or City of Elk Grove’s dogs.
The county has limited options for providing more dog housing capacity at this facility and those that are the
easiest to do in the short term (co-housing dogs and closing guillotine doors to increase kennel numbers) results
in increased risks for dog health and well-being and a greater amount of work and reduced safety for staff. At
this time there appears to be no County plans for expansion of the dog housing capacity through onsite or
offsite construction projects.
If facility expansion were determined to be desired it could occur onsite or offsite at another location. There are
several limitations to an onsite expansion. The facility serves a live intake of about 9,300 animals annually with
likely growth in dog intake as the communities served grow. Serving a large population of animals can be
complex and challenging to manage vs. smaller populations. Larger populations of animals tend to have more
exposure to other animals through the common tasks of daily care and risks associated with larger population-
staff is often asked to care for more animals sometimes without increases in staffing so time to carefully observe
animals for illness, injury or disease can become limited which can be challenging for matching desires for
providing good care with actual good animal care and welfare. Large central animal sheltering facilities can be
difficult for citizens from more distant communities to access. Finally a single large facility can see a leveling off
of positive outcomes with increasing intakes – likely due to limitations of a single location to serve all the
adoption needs of a large intake population.
Other than expansion to relieve dog capacity needs at this facility the only other options really depend on
reducing intake and/or average length of stay. It seems possible that as dog housing capacity is stretched
further there may be a need to reduce intake through a reduction of contracts. However, that was never
mentioned by the County officials though it might be reasonable to expect.
Existing Conditions Summary
The Sacramento County facility appears to be at or beyond its animal holding capacity much of the time
for dogs and cats under current conditions.
The per capita intake for dogs at the County Shelter is low for the population served. This indicates less
opportunity for reductions in intake to solve the County’s dog capacity issues. The County’s population
served is expected to grow in the future and with that dog intakes are likely to increase. This will result
in further dog capacity issues at this facility.
No expansions are planned for the Sacramento County facility at this time.
35
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 12 of 80 January 12, 2015 Koret Shelter Medicine Program
Animals appear well cared for while in this facility. Housing areas were clean. Beds, bedding, food and
water were provided to all animals.
The County has contracted animal sheltering services with the Citrus Heights, Galt and Elk Grove
communities. It is feasible that a reduction in contracts could be considered to reduce animal intakes
and address capacity issues.
In house surgical facility is limited due to having a single surgical suite. Additional spay/neuter services
may be available with cost in an adjacent stand-alone surgical facility, independently operated. The
county also has a mobile spay/neuter surgical unit.
Fewer Elk Grove animals have been served at the Sacramento County facility in 2014 than in City of Elk
Grove sheltering contracts of previous years.
Distance to the Sacramento County facility from the Elk Grove community is about 13 miles. This
distance may limit use of the facility by Elk Grove citizens. It also limits the efficiency of the City’s
Animal Control Field Services due to time on the road and associated costs. No decrease in percentage
of dogs returned to owners for dogs was noted in the 2014 vs. 2013 statistics for Elk Grove dogs.
Floor Plan – Sacramento County Shelter
36
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 13 of 80 January 12, 2015 Koret Shelter Medicine Program
5 POPULATION & TREND ANALYSIS
The City of Elk Grove incorporated on July 1, 2000 and is the second-largest city in Sacramento County. Elk
Grove’s current population is 160,688 with 52,000 housing units in an area of 42 square miles. The Planning
Horizon used in the General Plan is 20 years, the needs assessment uses the same horizon for projecting animal
data and facility size.
Relation to General Plan
The General Plan was adopted by the City Council in 2003 and reflects amendments through July 22, 2009. Some
interesting facts out of the general plan: between 1990 and 2000, the population of what would become the
City of Elk Grove increased by 71% (see pg. 85 in General Plan).
Population Projections
City of Elk Grove planning staff recommended using a 2% growth rate per year off the existing population. The
results are as follows:
Year Date Est. Annual Growth Rate
Est. Population
0 1/1/2014 2% 160,688 1 1/1/2015 2% 163,902 2 1/1/2016 2% 167,180 3 1/1/2017 2% 170,523 4 1/1/2018 2% 173,934 5 1/1/2019 2% 177,413 6 1/1/2020 2% 180,961 7 1/1/2021 2% 184,580 8 1/1/2022 2% 188,272 9 1/1/2023 2% 192,037
10 1/1/2024 2% 195,878 11 1/1/2025 2% 199,795 12 1/1/2026 2% 203,791 13 1/1/2027 2% 207,867 14 1/1/2028 2% 212,024 15 1/1/2029 2% 216,265 16 1/1/2030 2% 220,590 17 1/1/2031 2% 225,002 18 1/1/2032 2% 229,502 19 1/1/2033 2% 234,092 20 1/1/2034 2% 238,774
37
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 14 of 80 January 12, 2015 Koret Shelter Medicine Program
Note that the population at the 20 year planning horizon is 238,774, a 48% increase from 2014. At the 10 year
planning horizon the population is 195,878, 21% increase from 2014. A 10-year planning horizon could be used
to size a new facility, with a phasing plan for future growth.
The cities of Rancho Cordova, Galt, and Isleton were also looked at in order to project animal capacity needs
which are used when looking at potential future partnerships for sheltering. These three cities were selected by
the working group as most likely candidates for partnering. The 2014 estimated populations for these cities are
as follows:
Rancho Cordova 66,872 Galt 24,274 Isleton 814 Elk Grove 160,000 Total 251,960
Looking at a projected 20 year horizon (2034) population and using a 2% growth as was applied to the City of Elk
Grove population data above, the total regional population in 2034 (using Rancho Cordova, Galt and Isleton) is
374,399. There is a 33% increase in population over 2014 numbers.
Comparison Cities Review
The City of Elk Grove has requested a comparison of cities in this review process of animal sheltering needs and
although helpful in understanding animal sheltering as it exists in each of these communities the expectations
and desires of a progressive animal advocating community may not necessarily be reflected in the data of some
or all of the comparison communities. The 2013 data shows Elk Grove with a PC intake of dogs of 8.5 and cats of
6.4, these are reasonable PC intakes when compared across these communities.
The expectation for the Elk Grove community is to have progressive programs in place to curb animal
overpopulation, return animals as quickly as possible to their owners and provide services that help to address
the needs of people in the community that have pets but may be in need of animal care services. Essentially,
and in a variety of ways, these programs have been established and are already in place in the City of Elk Grove.
What Elk Grove does not have is an actual facility to serve its animal sheltering needs. The chart below is a list of
cities and counties in the Sacramento region along with their number of animal intakes and outcome and their
per capita numbers. Per capita calculations are calculations (intake or outcomes) based per 1,000 people in the
community. It should be noted that although a wide selection of communities are included, the complexity of
animal sheltering is marked and the results are varied.
38
City
of E
lk G
rove
An
imal
She
lter N
eeds
Ass
essm
ent S
tudy
Indi
go |
Ham
mon
d +
Play
le A
rchi
tect
s
15 o
f 80
Jan
uary
12,
201
5 Ko
ret S
helte
r Med
icin
e Pr
ogra
m
Calif
orni
a St
ate
Aver
age
Dogs
201
2:
Loca
le/s
peci
esLi
ve
inta
keLi
ve
inta
ke P
CRe
clai
med
Recl
aim
ed
PCAd
opte
dAd
opte
d PC
Tran
sfer
red
Tran
sfer
red
PCLi
ve
Rele
ase
Live
Re
leas
e PC
Euth
aniz
edEu
than
ized
PC
Med
ian
Inco
me
2006
-201
0
Tota
l Hum
an
Popu
latio
n (2
010-
2012
Ce
nsus
)
CA S
tate
Ave
rage
Dog
s 201
112
.52.
23.
70.
86.
74.
7$6
1,40
038
,332
,521
Elk
Grov
e Co
unty
YTD
_ Au
g 20
1449
8_
185
_20
6_
39_
430
_66
_$7
9,55
916
0,00
0
Elk
Grov
e SP
CA 2
013
1357
8.5
451
2.8
483
3.0
134
0.8
1068
6.7
287
1.8
$79,
559
160,
000
Ranc
ho C
ordo
va 2
013
(Rab
ies R
epor
t)45
36.
813
82.
170
1.0
00.
020
83.
125
03.
7$5
3,31
366
,872
Ga
lt 20
1310
84.
419
0.8
451.
931
1.3
953.
927
1.1
$56,
976
24,2
74
Isle
ton
2013
1518
.40
0.0
33.
70
0.0
33.
710
12.3
$30,
061
814
Ro
sevi
lle 2
013(
incl
udes
inta
ke o
utsi
de o
f city
)13
9911
.241
33.
369
15.
662
0.5
1166
9.4
294
2.4
$74,
579
124,
372
St
ockt
on C
ity 2
013
5112
17.2
607
2.0
882
3.0
1248
4.2
2737
9.2
2259
7.6
$47,
246
297,
239
Sa
cram
ento
Cou
nty
2013
4510
6.6
1024
1.5
1692
2.5
557
0.8
3273
4.8
1209
1.8
$56,
439
680,
000
Tr
acy
2013
1014
12.0
351
4.2
128
1.5
302
3.6
781
9.3
233
2.8
$75,
259
84,4
06
Yolo
201
128
8414
.010
805.
236
31.
810
915.
325
3412
.359
82.
9$5
7,07
720
5,87
6
Yolo
201
325
2012
.012
165.
853
22.
551
52.
522
6310
.813
80.
7$5
7,62
020
9,81
6
W
oodl
and
1072
19.1
605
10.8
206
3.7
226
4.0
1037
18.4
400.
7$5
5,13
956
,215
Dav
is
263
4.0
135
2.1
450.
729
0.4
209
3.2
70.
1$6
1,53
565
,796
Wes
t Sac
ram
ento
509
10.3
212
4.3
121
2.4
117
2.4
450
9.1
410.
8$4
9,56
449
,564
Cou
nty
562
21.4
205
7.8
128
4.9
60.
233
912
.944
1.7
26,2
23
39
City
of E
lk G
rove
An
imal
She
lter N
eeds
Ass
essm
ent S
tudy
Indi
go |
Ham
mon
d +
Play
le A
rchi
tect
s
16 o
f 80
Jan
uary
12,
201
5 Ko
ret S
helte
r Med
icin
e Pr
ogra
m
Calif
orni
a St
ate
Aver
age
Cats
201
2:
Loca
le/s
peci
esLi
ve
inta
keLi
ve
inta
ke P
CRe
clai
med
Recl
aim
ed
PCAd
opte
dAd
opte
d PC
Tran
sfer
red
Tran
sfer
red
PCLi
ve
Rele
ase
Live
Re
leas
e PC
Euth
aniz
edEu
than
ized
PC
Med
ian
Inco
me
2006
-201
0To
tal H
uman
Po
pula
tion
2012
CA S
tate
Ave
rage
Cat
s 201
110
.20.
22.
10.
52.
86.
3$6
1,40
038
,332
,521
Elk
Grov
e Co
unty
YTD
_Aug
201
432
2_
13_
105
_74
_19
2_
127
_$7
9,55
916
0,00
0
Elk
Grov
e SP
CA 2
013
1030
6.4
300.
231
42.
017
61.
152
03.
350
33.
1$7
9,55
916
0,00
0
Ranc
ho C
ordo
va 2
013
(Rab
ies r
epor
t)76
111
.412
0.2
480.
70
0.0
600.
952
07.
8$5
3,31
366
,872
Galt
2013
964.
05
0.2
341.
418
0.7
572.
323
0.9
$56,
976
24,2
74Is
leto
n 20
130
0.0
00.
00
0.0
00.
00
0.0
00.
0$3
0,06
181
4Ro
sevi
lle 2
013(
incl
udes
inta
ke o
utsi
de o
f city
)21
4917
.367
0.5
1535
12.3
182
1.5
1784
14.3
294
2.4
$74,
579
124,
372
Stoc
kton
City
201
336
1212
.221
0.1
130
0.4
1984
6.7
2135
7.2
1335
4.5
$47,
246
297,
239
Sacr
amen
to C
ount
y 20
1347
627.
077
0.1
1555
2.3
1008
1.5
2640
3.9
2068
3.0
$56,
439
680,
000
Trac
y 20
1310
1912
.130
0.4
941.
127
23.
239
64.
762
37.
4$7
5,25
984
,406
Yolo
201
124
9512
.177
0.4
252
1.2
565
2.7
894
4.3
1415
6.9
$57,
077
205,
876
Yolo
201
318
548.
869
0.3
392
1.9
1185
5.6
1646
7.8
185
0.9
$57,
620
209,
816
W
oodl
and
742
13.2
330.
624
24.
333
66.
061
110
.911
72.
1$5
5,13
956
,215
D
avis
31
54.
819
0.3
169
2.6
941.
428
24.
324
0.4
$61,
535
65,7
96
Wes
t Sac
ram
ento
404
8.2
120.
217
33.
516
13.
234
67.
054
1.1
$49,
564
49,5
64
Cou
nty
423
16.1
60.
216
16.
119
17.
335
813
.753
2.0
26,2
23
40
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 17 of 80 January 12, 2015
Koret Shelter Medicine Program
Overall animals sheltered from the City of Elk Grove - compared to California as a whole – have done better in
regard to lower dog and cat euthanasia - 1.8 PC vs 4.7 PC for the State for dogs and 3.1 PC vs 6.3 PC for the
State for cats, (based on 2012 California Department of Health Local Rabies Control Data located at
http://www.cdph.ca.gov/HealthInfo/discond/Pages/LocalRabiesControlActivities.aspx). However there may be
room for continued improvement.
Using the service area population provided (160,000) to calculate per capita values, Elk Grove animals ranked
11th out of 37 counties with population greater > 100,000 for canine euthanasia (a first place ranking has the
lowest number of euthanasia’s on a per capita basis), 15/34 (note not every county has feline services) for feline
euthanasia. (There may be some accuracy and reporting issues with the data set, so these numbers are
estimates only.)
Note: the 2014 live intake numbers at the County facility are down by about 40-45% over the previous
year’s intakes (Sacramento SPCA) for both dogs and cats. This may be due to community perceptions of
the County facility, location of services (though it is not much farther from the Elk Grove community than
the Sacramento SPCA facility), limited hours of operation and the general public knowledge that capacity
at the county facility is often full. Relative to the dog intake numbers are the actions of services being
provided in the City of Elk Grove by the Elk Grove Animal Control Officers that allow the return of
animals in the field when they are properly identified or microchipped. Returns occuring in the field are
not recorded as an intake into the animal sheltering system because they never arrive at the shelter for
intake. For the months of September through November 2014, 85 dogs were returned to their owners in
the field. Although the collection of this data is recent the actions have been ongoing – about 1 year
(information provided by Elk Grove Animal Control Services). Extrapolation of the monthly data over the
year results in a total count of about 250 dogs being returned home in the field. This is great news for
the community of Elk Grove and this accounts for nearly 20% of the 2013 dog intake numbers at the
Sacramento SPCA resulting in an approximately 20% overall reduction of dog intake in 2014 vs.
Sacramento SPCA dog intake numbers- still a decrease but not as marked.
Review of Animal Intakes:
Entity Year Annual
Live Intake
Elk Grove Dogs at Sacramento County
2014
498 -through August *Annual Estimate 816
plus returns in field ~250 total estimated live “served” 1066
Elk Grove Dogs at Sacramento SPCA
2013 1357
Sacramento County Dogs 2013 4510
Elk Grove Cats at Sacramento County
2014 322 -through August
*Annual Estimate 560
Elk Grove Cats at Sacramento SPCA
2013 1030
Sacramento County Cats 2013 4762
41
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 18 of 80 January 12, 2015
Koret Shelter Medicine Program
The contracted shelter services provided for Elk Grove animals have been reasonably good in both the
Sacramento SPCA and Sacramento County animal shelter facilities, however if the City had control of animal
sheltering services we would expect improved animal sheltering statistics.
Live release for Elk Grove dogs: 2013 Sacramento SPCA 79% and YTD- Aug Sacramento County 86%.
Live release for Elk Grove cats: 2013 Sacramento SPCA 50% and YTD- Aug Sacramento County 54%.
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
Adoption Died Euthanasia RTO Transferred
Outcome DOGS: Sacramento SPCA 2013 (Live intake 1,357) & Sacramento County 2014 YTD-August (Live intake 498)
SacramentoSPCA
SacramentoCounty
0%
10%
20%
30%
40%
50%
60%
Adoption Died Euthanasia RTO Transferred
Outcome CATS: Sacramento SPCA (Live intake 1,030) & Sacramento County 2014 YTD-Aug (Live intake 322)
SacramentoSPCA
SacramentoCounty
42
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 19 of 80 January 12, 2015
Koret Shelter Medicine Program
Population and Trends Summary
Animal sheltering facility services have been provided to the City of Elk Grove through contract at the
Sacramento SPCA up through 2013 and at the Sacramento County Animal Services for 2014.
Per capita intakes for dogs and cats in 2013 were below California State averages.
Per capita euthanasia rates for dogs and cats are below California State averages.
Live release rate for Elk Grove dogs has been 79% and 86% (2013 and YTD Aug. 2014)
Live release rate for Elk Grove cats has been 50% and 54%(2013 and YTD Aug. 2014)
Although total animals served at the Sacramento County facility in 2014 appear to be less than at the
Sacramento SPCA in 2013, the outcomes on a percentage basis for the Elk Grove animals served at the
County facility are comparable or better.
Projected Animal Capacities
It is not a given that intake will increase in proportion to human population and this holds true for Elk Grove
animals entering contracted shelter services. This graph shows a slight downward trend in intakes over the last 3
years. This is commonly seen in other California communities especially in respect to dog intakes. In some
communities cat intake continues to rise.
2013 Sacramento SPCA Animal Intake
0
500
1000
1500
2011 2012 2013
Elk Grove Animal Intake Sacramento SPCA
2011-2013
Dog
cat
Linear (Dog)
Linear (cat)
43
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 20 of 80 January 12, 2015
Koret Shelter Medicine Program
In calculating the capacity for a facility to serve the community of Elk Grove the 2013 intakes from the
Sacramento SPCA were used as the starting point. They are the most recent yearly data available and provide
more history to the community’s animal sheltering needs than the 2014 YTD data. Instead of using the outcome
pathways of recent contract providers, a pathway plan for Elk Grove animals is suggested as follows:
Proposed pathway 2013 Outcomes
Return to owner:
Adoption (rescue and transfer):
Return to Field: Euthanasia:
DOGS CATS 50% 10%
40% 50%
N/A 25-30% 10% 10-15%
DOGS CATS 33% 3%
45% 48%
- - 21% 49%
Pathways & Outcomes
Length of stay has a marked effect on housing capacities needed in animal sheltering. The following average LOS
were used when calculating the housing capacities for this needs assessment: return to owner and return to
field, 3 days; euthanasia, 6 days; adoption, 10-14 days. Isolation was determined to be approximately 10% of
housing capacity. Given these parameters calculations were done to determine the dog and cat holding and
adoption capacity needed (number of housing units).
In the Tables below the first column displays the number of housing spaces needed for cats and dogs given the
2013 live intake numbers, the second column includes additional housing spaces needed such that normal
operations occur near 80% or less of full capacity to provide flexibility for fluctuations in intake as often occurs
day to day in shelter operations. The third column is an additional 20% of housing needed for an expected or
likely increase in intake should the shelter facility be located within the community of Elk Grove. The fourth
column is the housing capacity needs expected in 20 years based on human population growth of about 47%
and applying this to the intake calculations of the third column.
The expected number of intakes and per capita information is also reported.
Note: The capacity calculations done at this time are based solely on 2013 intakes. This may be an over
or underestimate depending on ongoing programs that either support or lack in supporting further
reductions in animal intake as the community grows (i.e. spay neuter programs available within the
community, % returns to owner occurring in the field, % cats returned to field, animal help desk services
and resources and other progressive animal sheltering programs). It should be expected that there may
be changes in capacity recommendations should this actually go to a building project.
44
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 21 of 80 January 12, 2015
Koret Shelter Medicine Program
Housing Units
Elk Grove 2013 Elk Grove 2013
@ 80% occupancy
Elk Grove 2013 plus 20% increase intake (use @80%
capacity)
Elk Grove Future 20 year (use
@80% capacity)
Dog Cat Dog Cat Dog Cat Dog Cat
Hold (includes confiscate and quarantine) 20 10 25 13 30 15 45 22
Adoption 15 14 19 18 23 21 34 31
Isolation 4 4 6 4 6 4 10 8
Live Intake 1357 1030 1357 1030 1628 1236 2430 1844
per capita 8.5 6.4 8.5 6.4 10.2 7.7 10.2 7.7
Total animal intake 2387 2387 2864 4274 Elk-Grove Only Animal Capacities & Housing Recommendations
For determining the housing capacities needed for a regional type facility (for this scenario: Elk Grove, Isleton,
Galt and Rancho Cordova) the live animal intake numbers were collected from the sheltering facilities serving
those communities in 2013. The same pathway parameters were used as above along with the same expected
human population growth rate of 2%. The following housing capacities were calculated:
Housing Units
Regional 2013 Regional 2013
(use @ 80% capacity)
Regional 2013 +20% increase intake (@80%
capacity)
Regional Future 20 year (use
@80% capacity)
Dog Cat Dog Cat Dog Cat Dog Cat
Hold (includes confiscate and quarantine) 34 15 43 19 51 23 76 34
Adoption 26 22 32 27 38 32 57 48
Isolation 8 6 10 6 12 8 16 10
Live Intake 1933 1887 1933 1887 2320 2264 3447 3365
per capita 7.7 7.5 7.7 7.5 9.2 9.0 9.2 9.0
Total animal intake 3820 3820 4584 6812 Regional Animal Capacities & Housing Recommendations
*The reduction in PC numbers vs Elk Grove only data is a reflection of a larger total human population in
comparison to the number of animals entering as live intakes resulting in lower PC numbers.
45
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 22 of 80 January 12, 2015
Koret Shelter Medicine Program
6 BEST PRACTICES FOR SHELTER MEDICINE & ANIMAL CARE
The best and minimum acceptable practices for care of animals within a shelter have been well defined in the
Association of Shelter Veterinarian’s Guidelines for Standards of Care in Animal Shelters. These are predicated
on meeting or exceeding the Five Freedoms of Animal Welfare, defined as:
1. Freedom from Hunger and Thirst 2. Freedom from Discomfort 3. Freedom from Pain, Injury or Disease 4. Freedom from Fear and Distress 5. Freedom to Express Normal Behavior
The guidelines emphasize that meeting these Freedoms requires staffing and programmatic elements as well as
an adequately sized and configured facility.
Staffing
Adequacy of staffing depends on the number, training, skill level and performance of the staff. Staffing elements
of an animal services program include:
Leadership and management: Designated, empowered and supported leadership and management are
essential to maintain best practices as the sheltering industry evolves, provide guidance and
accountability for staff, monitor data and maintain fiscal responsibility and agency accountability.
Front office and customer service: A well trained and effectively supervised Front Office/Customer
Service Department is instrumental in controlling shelter intake, supporting positive outcomes for
animals and providing information to community members about animal-related issues. Customer
service staff will greatly influence the visitor experience at the shelter as well as the public interacting by
phone or electronic interface.
Animal care and sheltering service: Animal care and shelter staff maintain the well-being and health of
animals and ensure operation of a safe, sanitary and welcoming environment. Staff in this area also
interface with visitors and move animals efficiently through the shelter to the best possible outcome.
Veterinary medical and spay/neuter service: Whether provided internally or externally, medical and
spay/neuter services are required to provide care for sick and injured animals, provide wellness services,
set and oversee protocols for animal care and health, attend to the victims of animal cruelty and neglect,
and perform sterilization and other surgeries as needed. Additionally, shelter medical programs may
offer services such as vaccination, micro chipping and spay/neuter surgery for publically owned animals
and community cats as part of an overall effort to reduce pet overpopulation and improve community
health.
Volunteer program: Volunteers can reduce costs and enhance shelter operations by assisting with any
or all of the areas listed above. Additionally, volunteer programs can improve engagement and support
for the shelter and provide community members with social, educational, health and other benefits
from interacting with animals and shelter visitors in a positive way.
Outreach and development: Public outreach and engagement is an important element of solving pet
animal problems and improving public health and animal wellness in the community. In addition, a
46
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 23 of 80 January 12, 2015
Koret Shelter Medicine Program
robust outreach and development program can raise significant funds to offset the costs of operating a
shelter and animal service program.
Field service: In addition to providing the law enforcement, nuisance abatement and primary public
health/rabies control aspects of an animal services program, field officers can provide outreach to
community members. In the course of responding to calls and patrolling neighborhoods, field officers
will have contact with a wide variety of citizens and can provide educational resources, assist with
resolution of nuisance and welfare situations, promote spay/neuter, vaccination and responsible animal
care, and generally raise awareness of the shelter’s programs and service.
Considerations for contractee
Clearly, the shelter staff at all levels will exert a tremendous influence on the visitor and animal experience as
well as the success of overall programs. In turn, the recruitment process, compensation structure, training and
workplace environment associated with an animal service program will influence the quality and retention of
staff.
Field services staff are already hired directly by the City of Elk Grove. The “Ask Elk Grove” online service could be
used to enhance the customer services provided, particularly in regard to community-specific resources to keep
animals in their homes and reunite lost pets with their owners. Although an uncommon model, an outreach and
development program could also be operated independent of whether a sheltering facility is built by or in the
city.
The remaining staffing elements are typically linked to the shelter facility itself, hired and trained under the
auspices of the same organization that operates the facility. Well-trained and high-performing staff can be found
in sheltering programs of all types, whether operated publically or privately. However, different operational
models (contract, JPA, or direct services) offer varying levels of influence over staffing, with a contract providing
the least control and direct services providing the most opportunity to determine staffing levels and conditions
on an ongoing basis.
Programmatic elements
Programmatic elements will also determine the cost as well as short and long term success of a community
animal service program. Programmatic elements in addition to basic field services and animal care include those
directed at both community and animal well-being, including:
Dog and cat licensing
Humane education
Low-cost wellness services (vaccination and identification)
Low-cost public spay/neuter
Trap/neuter/return for un-owned cats
Lost and found matchmaking programs, e.g. online, outreach to neighborhoods with fliers
Enrichment programs in the shelter, e.g. playgroups, training, socialization
Foster care programs for under-age animals or those with special needs
47
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 24 of 80 January 12, 2015
Koret Shelter Medicine Program
Programs to increase owner-reclaim such as payment plans or adopt-back policies
Programs to enhance animal adoption, including off site programs, progressive adoption policies, active
marketing, and flexible pricing
Partnerships with rescue groups and other shelters to increase animal transfer
Return to Field (vaccinate/sterilize/ear tip/return) to increase live release for healthy stray cats
impounded at the shelter
Data collection, analysis and reporting to facilitate efficiency, transparency and accountability
As with staffing, all the above listed programmatic elements can be found (or not) in animal service programs
operated by either public or private entities under a variety of contractual and management structures. As
noted, some of these programs are already operated by the City of Elk Grove. Others could be added or
expanded, such as public spay/neuter, trap/neuter/return, and low cost wellness services developed at an
available veterinary facility or through a mobile unit.
If satellite adoption locations can be identified within the City of Elk Grove, owners needing to surrender their
pets could be directed to these locations when possible. In case of a future facility in closer proximity, these
locations could continue to serve as additional adoption venues.
The remaining programs related to animal care and outcomes are necessarily linked to the sheltering facility
itself and will generally be determined by the organization operating that facility. The contractee may be able to
exert a certain degree of influence as contracts are negotiated, and may even be able to negotiate different
policies for the animals from their own jurisdiction, for instance authorizing or requiring Return to Field for
healthy community cats.
However, as with staffing, operating an animal sheltering services program directly would give the maximum
opportunity to determine which programmatic elements will be offered or emphasized as well as tailor these
offerings to the community’s unique characteristics. A local facility may be able to better leverage community
support to offset costs. If a JPA is formed it will be important to ensure agreement not only on facility size and
location, but also on the programmatic mix and funding structure for each desired element of the animal
services program.
Facility
The shelter facility and the housing there-in has implications far beyond the shelter walls. The design of the
facility will impact disease levels, behavioral health, staffing needs and the daily cost of care. Although excellent
husbandry can make up for some deficiencies, a poorly designed facility exacts a daily toll in staff labor and
animal stress and illness. A well designed facility, on the other hand, provides for animal health and wellness
with maximum efficiency. It also allows for flexibility in meeting the changing needs of a community and the
evolving mission of an organization. It allows for successful response to diseases and outbreaks as well as
opportunities such as volunteer and educational programs.
Detailed recommendations for shelter facility and environment (excerpted from the ASV Guidelines for
Standards of Care in Animal Shelters) are provided in section 7, Facility Design & Environment. Key elements are
highlighted following.
48
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 25 of 80 January 12, 2015
Koret Shelter Medicine Program
Primary housing
The primary housing environment will impact each animal’s chances of staying healthy (or getting better),
maintaining behavioral well-being and leaving the shelter alive. At minimum, the Guidelines for Standards of
Care require that primary enclosures “provide sufficient space to allow each animal, regardless of species, to
make normal postural adjustments, e.g., to turn freely and to easily stand, sit, stretch, move their head, without
touching the top of the enclosure, lie in a comfortable position with limbs extended, move about and assume a
comfortable posture for feeding, drinking, urinating and defecating.”
In addition, the Guidelines state that the primary enclosure must allow animals to sit, sleep and eat away from
areas of the enclosure where they defecate and urinate. For animals housed longer term, additional
opportunities for play, interaction and exercise must be provided.
Adequate primary housing not only provides for the safety and basic behavioral needs of animals, but it will
facilitate the optimal presentation of animals for adoption. Studies have demonstrated that behavioral
presentation is a primary determinant of the decision to adopt. Adequately sized and structured housing will
facilitate friendly, outgoing behavior. Even the location of the cage or condo (at eye level) or the location of the
animal within the kennel (towards the front) will influence the animal’s chances to attract the adopter’s
attention and leave the shelter alive.
Best practices for animal housing to facilitate efficiency, health, behavioral wellness and adoption include:
Double compartment housing for dogs and cats in all areas of the shelter
o Back-to-back for dogs
o Side-to-side for cats in stray holding areas
o Up-to-down (and side-to-side where possible) for cats in adoption areas
Adequately and appropriately sized housing
o At least 9 square feet of floor space for single housed cats
o At least 18 square feet of floor space for group housed cats
o Adequate floor space for dogs to provide a bed, food and water dishes, allow for normal
movement and clear segregation between eating/sleeping areas and urination/defecation
o Group housing for cats that allows for periodic complete turnover of the group and minimizes
frequency of introduction of new individuals
Adequate segregation of species and individuals
o Complete segregation between dogs, cats and small animals (and segregation of predators and
prey within pocket pet and non-domestic species)
o Housing tailored to small versus large dogs, and quiet areas of dog housing for older, shy, and
special needs dogs
49
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 26 of 80 January 12, 2015
Koret Shelter Medicine Program
o Housing for mothers and under-age animals awaiting transfer to foster care
Enrichment within each housing unit to provide for behavioral needs of animals
o Beds, toys, elevated perches/shelves, and visual protection benefit both dogs and cats
Number of housing units
In addition to providing adequate housing type and variety to meet the needs of all animals passing through the
shelter’s care, providing an optimal number of housing units is critical. In an undersized shelter, animals must
either be chronically crowded together, denied admission or euthanized for want of space. Increased disease,
endless stress for humans and animals alike, and reduced chances for live release will be the inevitable result.
Though it may be less intuitively obvious, too large a shelter can be equally problematic – trying to build our way
out of pet overpopulation is not only ineffective, it can be dangerously counterproductive. An over-sized facility
results in elevated care costs and needlessly prolonged lengths of stay. Long stays in turn increase risk for
disease and behavioral problems, further increasing costs and daily care requirements. In the worst case
scenario, overextended staff and volunteers are unable to keep up with cleaning and care or effectively serving
the public. Again the nearly inevitable result is disease, stress and reduced live release.
Ideally, the number of housing units reflects predicted intake and the shortest optimal length of stay for each
intake category. Management to minimize length of stay to the appropriate outcome for each animal results in a
cost effective and humane shelter program. Detailed capacity planning by species, age, intake, ideal length of
stay and predicted outcome type is a key element of the facility design process.
The current provider of services, Sacramento County, operates a shelter that was designed and built prior to
publication of the ASV Guidelines for Standards of Care. While the building is in good repair and best practices
available at the time were clearly considered, important elements of housing are not available in some cases
(e.g. size of primary enclosures in cat holding areas). Others are not possible at the current intake load with the
current length of stay (e.g. providing each dog with a double compartment enclosure that allows urination and
defecation away from the eating and sleeping area).
A new facility, whether built and operated by the City of Elk Grove or a JPA, or under contract with Sacramento
County or another contractor, would allow for incorporation of current best practices and development of
capacity and length of stay tailored to the anticipated intake load.
50
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 27 of 80 January 12, 2015
Koret Shelter Medicine Program
7 FACILITY DESIGN & ENVIRONMENT
Below are some guidelines as found in the Association of Shelter Veterinarians Guidelines for Standards of Care
in Animal Shelters: Facility Design and Environment. These would be considered best practices and would be
recommended for any new shelter.
Avoid the use of unattended "drop boxes" where live animals are placed by the public in receptacles for
later intake, as it may result in animal suffering or death. Provide alternatives (e.g., drop-off
arrangements with police department or veterinary emergency clinics).
Do not use cages or crates intended for short-term, temporary confinement or travel (e.g., airline crates,
transport carriers, cages or crates designed to restrict mobility during a defined period for recovery or
treatment including small stainless steel cages less than 2 ft. x 2 ft.) as primary enclosures. They are
cruel if used as such.
Do not have wire-mesh bottoms or slatted floors in any cages for primary enclosures for cats and dogs.
Ensure there are no sharp edges, gaps or other defects that could cause an injury to trap a limb or other
body part in primary enclosures.
Ensure that physical and psychological wellbeing of animals is achieved in facilities that are appropriate
for the species, the number of animals receiving care and the expected length of stay.
Ensure that primary enclosures provide sufficient space to allow each animal, regardless of species, to
make normal postural adjustments, e.g., to turn freely and to easily stand, sit, stretch, move their head,
without touching the top of the enclosure, lie in a comfortable position with limbs extended, move
about and assume a comfortable posture for feeding, drinking, urinating and defecating.
Ensure cats and dogs are able to hold their tails erect when in a normal standing position.
Have primary enclosures that are structurally sound and maintained in safe, working condition to
properly confine animals, prevent injury, keep other animals out, and enable the animals to remain dry
and clean.
Use non-porous surfaces that can be easily disinfected and are durable enough to withstand repeated
cleaning in all animal areas
Seal points where walls meet floors.
Have secure latches or other closing devices on primary enclosures.
Space cat cages more than 4 feet apart when facing each other to prevent droplet transmission of
respiratory viruses.
Provide enclosures for recently admitted or ill animals and those who are younger than 20 weeks of age
that permit care and cleaning without removal of the animals (e.g., double-sided or compartmentalized
enclosures) to prevent disease transmission.
Arrange entrances and exits, hallways and rooms so that movement through the facility ("foot traffic")
and cleaning is performed from areas housing the most susceptible to disease and/or healthiest animals
to those who are most likely to be a source of contagious disease.
Make at least 10% of the facility housing capacity available for isolation of animals diagnosed with or
suspected of having infectious diseases.
51
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 28 of 80 January 12, 2015
Koret Shelter Medicine Program
Have primary enclosures which allow animals to see out but also provide at least some opportunity to
avoid visual contact with other animals.
Design the shelter to provide for proper separation of animals by health status, age, gender, species,
temperament, and predator-prey status.
If the organization provides services to privately owned animals (e.g., spay/neuter or veterinary clinics),
separate those animals from shelter animals.
In addition to considering size, ensure proper layout of the primary enclosure in order to maintain
animal health and welfare.
Have primary enclosures that allow animals to sit, sleep and eat away from areas of their enclosures
where they defecate and urinate.
Provide litter boxes for cats that are large enough to comfortably accommodate their entire body.
Do not stack crates or cages upon each other in a manner that increases animal stress and discomfort,
compromises ventilation, or allows waste material to fall from the cage above into the cage below.
Provide food and water bowls or receptacles in primary enclosures.
Make a soft resting place available for all animals to provide comfort and prevent pressure sores from
developing.
Strive to exceed the following dimensions for cat housing, particularly as length of stay increases: 11
square feet of floor space and/or a minimum of 30 cubic feet per cat.
Provide elevated resting places whenever possible, as long as this would not restrict animal movement
within the enclosure.
Give cats a place to hide.
Provide cats with high points to perch upon.
Do not restrict cats to floor level cages, since these are more stressful compared to elevated cages.
As the length of stay increases (e.g., beyond 1-2 weeks), provide space that is both mentally and
physically stimulating. Provide alternatives to traditional housing.
Include opportunities for hiding, playing, resting, feeding, and eliminating for animals housed long-term.
Provide long-term animals with protected indoor-outdoor access.
Provide long-term cats with an environment which allows for scratching, climbing and perching.
Keep ambient temperature above 60F (15.5C) and below 80F (26.6C), and the relative humidity
between 30-70%.
Take necessary measures to ensure animal comfort and safety if animals appear too cold (i.e., shivering
or huddling together for warmth) or too hot (i.e., excessive panting).
Enclose outdoor spaces suitably to protect from adverse weather, vandalism, and prevent escape or
predation.
Provide adequate drainage.
Do not allow waste water to run off into common areas or adjacent kennels.
Design drain covers to prevent toes from being caught in drains.
Gently slope floors to enable wastes and water to run off into drains.
52
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 29 of 80 January 12, 2015
Koret Shelter Medicine Program
Maintain all ventilation systems adequately and monitor air quality at the level of the animal.
Accomplish ventilation without compromising maintenance of appropriate temperatures.
Provide ventilation at a high enough rate such that there is clean air in all areas of the shelter including
primary enclosures.
Adjust ventilation rates, if needed, seasonally and do not rely solely on thermostat control.
Ensure ammonia levels are less than 2ppm, even before morning cleaning.
Have isolation areas for dogs with separate air circulation from the rest of the facility, because canine
respiratory pathogens can be easily transmitted through the air.
Space cages far enough apart to allow ambient light to reflect off the ceiling and floor.
Position enclosures so individual animals can avoid being exposed to excessive amounts of light or
darkness.
Design facilities to offer as much natural light as possible. Whenever artificial light is used, ensure it
closely approximates natural light in both duration and intensity.
Provide light and darkness so that they support the natural (circadian) rhythms of wakefulness and
sleep.
Ensure sound absorbent materials are durable enough to permit repeated cleaning.
Keep sound absorbent materials either out of the animal's reach or resistant to destruction.
Locate noise-producing equipment as far away from the animals as possible.
Design shelters so that cats are not exposed to the noise of barking dogs.
Implement architectural strategies to minimize the impact of noise (e.g., arrangement of caging,
materials selection for cages, doors, and latches) in facility design or when adding to an existing facility.
Do not place radios or other sound systems directly on cages if music is introduced. Ensure the volume
does not exceed conversational levels.
53
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 30 of 80 January 12, 2015
Koret Shelter Medicine Program
8 ANIMAL CARE OPTIONS, OPERATING MODELS & MANAGEMENT STRUCTURES
Current Model
Currently the City contracts with the County of Sacramento to provide shelter and care for all found stray and
surrendered animals within the City limits, as well as animal adoptions, foster and rescue programs, and
maintaining licensing and statistical computer information and software.
Services: The County hours are Wednesday through Friday from 12:30-5:30 and Saturday and Sunday from
12-4:30. They are closed on Monday and Tuesday. City hours for field services are 7 days a week from 7am-
11pm. Emergency veterinary services are contracted out through local veterinarians.
Programs: The City of Elk Grove currently runs many programs that provide resources for the community
including a microchip program, free trap-neuter-return program, animal licensing, “Ask Elk Grove” online
service, and the Bring Them Home Campaign reuniting lost pets with their owners.
The County offers barn cat adoption program, $5 feline Friday adoptions for cats 1 year of age or older,
fostering and rescue programs, regular adoption and fundraising events, off site adoption events, hourly
online updates of adoptable animals, free pet food for low income pet owners, lower adoption fees for
seniors and volunteer opportunities. Although the distance from Elk Grove is a disadvantage it has not
substantially changed from the distance to Sacramento SPCA which served the Elk Grove community needs
in 2013. The County also provides rabies/vaccination and microchip clinics.
Animals: Live intake based on 2013 numbers and adjusted is 1,357 for dogs and 1,030 for cats. This
translates into 39 housing units for dogs and 28 housing units for cats. See section 5 for detailed description
and breakdown.
Facility: The existing Sacramento County Animal Care and Regulation Facility is 39,000 sf with an additional
5,000 sf of outdoor covered kennel area. The facility was designed for a total capacity 480 (240 cat, 168 dog)
with a livestock capacity of 6-60 (depending on species and age). Total annual capacity is approximately
15,000. 2014 YTD (August) numbers are 498 for dogs (approximate annual expected is 816) with cats at 322
(approximate annual expected is 560).
Staff: The City’s Animal Control unit is overseen by a Lieutenant and is staffed with one supervisor, one
administrative assistant, one customer service specialist, and four field officers.
Cost: A new shelter facility is not required under this model. Operation and maintenance costs currently are
approximately $1.5 million, $141,500 is revenue received. The County facility construction cost was $18
million. Note that only a portion of the facility is serving Elk Grove animals.
Model A – Contract-out Continued This model is based upon simply continuing the City’s animal control and sheltering program as it is run today.
The City would maintain current staffing levels for Animal Control field services, maintain the contract with the
County, or other entity, for sheltering services while organizationally remain under the Police Department.
Community outreach and education, spay/neuter, veterinary services, and use of volunteers would remain at
current levels.
54
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 31 of 80 January 12, 2015
Koret Shelter Medicine Program
Services: Same as current, see description above. The goal would be that the City would work with the
County to expand hours of operation. Spay/Neuter and non-emergency vet services would be contracted
out as they are now.
Programs: The programs already established within the City would be maintained. This model relies heavily
on the idea that interim measures would need to be established to make things work until the County did
expand, or another contract agency became available that could better serve Elk Grove’s needs, or the City
was ready to move to Model B or C. A variety of interim measures were discussed at both public meetings.
All or some of these ideas could be implemented at any time by the City and/or other community interest
groups. Some of the ideas are as follows:
The City or non-profit to establish an Adoption Annex or storefront in Elk Grove.
Engage community volunteers locally.
Improve social media outreach.
Offer training classes.
Host adoption events.
Expand community education and outreach.
Animals: Model A would continue to use the animal projections shown in the current model. What isn’t
accounted for is growth, as the future service by the County is uncertain. As stated earlier in the report the
County is already operating at or beyond capacity much of the time, especially for dogs, and does not have
any plans at this time for expansion. In recent dialogue between the City and County during the course of
the study the County is open to the idea of a south County annex, although they expressed their needs lie
more in north County.
Facility: The City would continue to utilize the County, or other entity’s facility. When the County can no
longer serve the City’s needs the City may choose to look into Model B or C. It is also a possibility that the
County is able to modify management and use or expand their current facility or build an annex to better
serve Elk Grove, however, no plans are in place for expansion at this time. Conversations have been started
between the City and County and the County so far is very receptive and willing to explore other options to
better serve Elk Grove and outlying areas.
Staff: Under this model the City would maintain the current staffing levels. See the description above under
Current Model. The City could opt at a later time to expand Field Services as the need increases and
population grows.
Cost: There is no cost attributed to building a new facility under this model. The City would continue to
contract out for sheltering services and handle field service within the City as they do now. Expenses are
expected to increase slightly along with revenue compared to the current model. Estimated expenses are
$1.9 million with revenue at $150,000 for a total net cost to the City of $1.7 million. Future expenses are
unknown and the County contract for sheltering services beyond 5 years out is uncertain. The City does put
itself at some risk under this option.
Model Strengths: The primary advantage to this approach is that the least capital expenditure would be
required. Animal Control is operating efficiently within the City and would continue to do so. Sheltering
55
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 32 of 80 January 12, 2015
Koret Shelter Medicine Program
services remain contracted out and the cost burden of building and operating a new shelter in Elk Grove is
deferred.
Model Weaknesses: The disadvantages of this model is that the City will continue to lack control over
animal sheltering services, programs and quality of animal care and animal outcomes. Future Service
availability to meet Elk Grove’s animal capacity needs is uncertain, as the County is already struggling
presently with capacity issues and has no current plans for expansion. Diminishing quality of animal care
over time can be expected as the County facility becomes over-crowded. The future contracting costs with
the County, or with another agency if one becomes available is unpredictable.
Model B – New Elk Grove Shelter
In Model B the City takes control of animal sheltering services and builds a new shelter for the City of Elk Grove.
Under this model there is an option to accept contracts from other cities. This decision would have to be made
ahead of planning and building the new shelter so that the facility could be right sized.
Services: The City would control sheltering and animal control field services to best serve community needs.
Low cost spay/neuter for shelter animals would be offered in-house. Emergency vet services would remain
contracted out. The City now has control to set shelter hours of operation to allow more adoption
opportunities.
Programs: The programs already established in the City would be maintained. The following are programs
recommended for a new facility:
Healthy volunteer base
Foster care program
In-house spay & neuter
Microchip
Trap, Neuter & Return – TNR
“Ask Elk Grove” Online Services, expanded
Animal licensing, continued but improved to tap into more funds not currently being captured
Social Media Outreach
Training Classes, including behavioral
Expanded Community Outreach and Education
Grooming Services
Animal Help Desk
Adoption Events
Animals: The projected animal capacities, estimated for 20-year projected yearly live intake for an Elk Grove
only shelter, are 2,430 dogs and 1,844 cats for a total of 4,274. If contracts were received from Galt, Rancho
Cordova and Isleton (the cities identified as the most likely candidates), numbers would increase to 3,447
dogs, 3,365 cats for a total of 6,812. See page 21 for further description of animal capacities and how these
translate into housing recommendations.
Facility: The recommended program area, based on animal housing recommendations described on page 21,
and including all support and community spaces are based on best practices and input received from the
56
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 33 of 80 January 12, 2015
Koret Shelter Medicine Program
Shelter Working Group and the community during the public input sessions. If this model is put into action,
there would be a detailed program developed, tailored to Elk Grove’s specific needs and wants and designed
to meet the budget once developed. The hypothetical Program Summary can be found under Appendix E.
Projected facility size and site area (rounded) is as follows:
ESTIMATED BUILDING AREA: 22,500 SF
EXTERIOR COVERED AREAS: 9,500 SF
TOTAL INT. & EXT. AREAS: 32,000 SF
TOTAL SITE AREA REQ'D: 5 ACRES
If the City opted to size the facility to serve Galt, Rancho Cordova and Isleton (or other similarly sized
communities) the shelter estimated building area would increase to 27,800 sf. See Model C for breakdown
of all site areas. Site area required would be 5 acres for an Elk Grove only shelter and 5.5 acres for the
slightly larger shelter serving neighboring cities.
Staff: Staff needs would increase significantly in this model, adding 19 full time equivalent (FTE) above the
existing current staff count of 7.8 FTE which includes 1 Supervisor, 4 animal control officers, 2 administrative
and 0.8 sworn staff for a total of 27 (rounded). This excludes volunteers. Currently City staff includes only
animal control as sheltering services are contracted out.
Cost: The cost of building a new shelter is significant. The City does gain total control of operational and
program decisions and is able to provide local control and presence in the community. The low and high end
cost numbers represent 20% above and below the mid-range cost, which is what the estimate under
Appendix H shows. The cost range captures unknowns yet to be determined. The mid-range cost estimates
new construction, incorporating all best practices and recommended spaces. Because there are many
unknowns at this stage, a range was developed to capture this spread. The high end could represent the
best of all materials with no compromises made, perhaps extra program area, a site in an ideal location with
a high acquisition cost that allows for generous exercise yards, etc. The low cost range represents a remodel
or repurposed building with program areas designed tightly with some compromises made that do not
affect animal health and well-being. All of these numbers should be revisited if a project moves forward.
The estimated costs are as follows:
NEW FACILITY, 2015 DOLLARS: LOW END HIGH END TOTAL PROJ. DEV $13.8M $20.6M
YEARLY OPERATIONS & MAINTENANCE, 2015 DOLLARS:
LOW END HIGH END
EXPENSE $2.2M $3.3M
REVENUE $144,000 $216,000 NET COST $2.0M $3.1M
Model Strengths: The City is able to maintain local control of all animal care services. This will allow for
integration of a new shelter into the City that reflects the community’s values and goals as well as
directly benefit from animal programs it implements. Depending on the population of animals intended to
57
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 34 of 80 January 12, 2015
Koret Shelter Medicine Program
serve, the City of Elk Grove may have the potential to offer animal sheltering contracts to neighboring cities
to receive revenue to help offset cost.
Model Weaknesses: Construction and operation of an animal shelter facility vs. contract model. Higher
capital expenditures are required under this model and funding methods have yet to be identified. At this
time, the City has not identified any specific funds for a new animal shelter.
Model C – New Regional Shelter
Model C is a regional satellite facility serving the South County area and established through a Joint Powers
Authority (JPA). The shelter would serve the south Sacramento County region and include cities such as Rancho
Cordova, Galt and Isleton. The JPA maintains direct control and is responsible for all sheltering operations with
the City of Elk Grove having a vested interest. This would require higher initial investment for a larger shelter
and somewhat higher operating and maintenance costs than if the City built alone, but the JPA partners would
share the cost.
Services: The shelter would be operated through the JPA to provide animal sheltering services through a
joint effort of the cities involved. The City of Elk Grove may choose to continue to provide animal control
field services or have services provided through the JPA-run facility.
Programs: Programs recommended would be the same as for Model B, except that a wider volunteer base
would be available through the regional cities.
Animals: Projected animal capacities for a regional shelter would be the same as for the Elk Grove only
shelter contracting with Galt, Rancho Cordova and Isleton. These cities have not been contacted at this time
and have only been identified for the purpose of this study as possible cities meeting the criteria for size,
service area and need.
Facility: The recommended program area, based on animal housing recommendations described on page 21,
and including all support and community spaces are based on best practices and input received from the
Shelter Working Group and the community during the public input sessions. If this model is put into action,
there would be a detailed program developed, tailored to meet all JPA Partner needs and wants and
designed to meet the budget once developed. The hypothetical Program Summary can be found under
Appendix F. Projected facility size and site area is as follows:
ESTIMATED BUILDING AREA: 27,800 SF EXTERIOR COVERED AREAS: 11,500 SF TOTAL INT. & EXT. AREAS: 39,300 SF TOTAL SITE AREA REQ'D: 5.5 ACRES
Staff: Staff would increase again by 8 FTE above the Elk Grove only projections for a total of 36 FTE,
excluding volunteers.
Cost: Under this model there would be full sharing of costs both for the build out of a new shelter as well as
the operation and maintenance cost between the JPA partners. See explanation of cost range under Model
B description. See Appendix I for detailed explanation of Probable Costs. Summary is as follows:
58
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 35 of 80 January 12, 2015
Koret Shelter Medicine Program
NEW FACILITY, 2015 DOLLARS:
LOW END HIGH END
TOTAL PROJ. DEV $16.4M $24.6M
YEARLY OPERATIONS & MAINTENANCE, 2015 DOLLARS:
LOW END HIGH END
EXPENSE $2.9M $4.4M
REVENUE $0.8M $1.3M NET COST $2.1M $3.1M
Model Strengths: Under this model there would be full sharing of costs both for the build out of a new
shelter as well as the operation and maintenance cost between the JPA partners. The location of the shelter
would most likely be closer to the City of Elk Grove, but the proximity would have to serve the other JPA
partners.
Model Weaknesses: Construction and operation of an animal shelter facility with other entities involved vs.
contract model. The City gains more control than contracting all sheltering services out, but still has to share
control with the JPA partners. The funding method, as in Model B needs identification and has not been
defined. Under this operational model, increased time should be assumed to allow for formation of the JPA
which in some cases has been a year or more.
Remodel Option – Elk Grove Only Shelter
Under any of the operating models, the City could purchase an existing building on already developed land and
renovate to serve the sheltering building. No building or site has yet been identified. The challenge would be to
find a building and site in a desirable location that would fit the needs of a shelter without a significant amount
of remodel work required. The El Dorado Animal Shelter is one case study that did just recently build a shelter in
this way on a very limited budget.
A site visit and tour was made to the El Dorado Animal Shelter on November 17th, 2014. The shelter was just
opened in November of this year. The building and site was purchased for $1.8 million. The building shell was
22,160 sq.ft with 4.7 acre of developed site. Only 17,000 sq.ft. of building was developed for the shelter with the
remainder left as empty warehouse space for future expansion. Total project development cost was $5.7 million
with construction cost at approximately $5 million or $294/sf.
An estimate of probable cost was prepared for a hypothetical Elk Grove shelter of a remodeled building on an
existing site, see Appendix J. Under this option, the renovated tenant improvement (TI) area was reduced to
develop only animal housing to serve current needs with support spaces built to the 20 year projected need.
Veterinarian program areas are built as sized in Model B. The multi-purpose community room is taken out to be
built in a future phase. Future housing needs would be met by building an additional housing wing or further
developing the TI area. This allows approximately 2,800 sq.ft. of building area to be cut from phase 1 which is
significant. Quality is not sacrificed nor any animal health or best practice standards. Total project development
cost can be reduced by 50-60% when compared to Model B. When compared to El Dorado County, which has a
total project development cost of $5.7 million, the hypothetic Elk Grove remodel option is at $10.5 million. Cost
per square foot on total project development cost is $467/sq.ft. for the Elk Grove remodel option vs. $257/sq.ft.
59
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 36 of 80 January 12, 2015
Koret Shelter Medicine Program
for the El Dorado County project. Comparing just construction cost including site development and acquisition
the difference is $294/sq.ft. (Elk Grove) vs. $226/sq.ft. (El Dorado), very close. Somehow El Dorado was able to
deliver a project with very little indirect cost on the project. The difference of $4.8 million can be attributed to
the following factors:
Site & Building Acquisition ($130/sf vs. $84/sf): $1.0 million
Add cost escalation to 2015 bid date: $580,000
Delete prefab indoor dog kennels (44 x $1,500): ($66,000)
Add ext. covered space for outdoor kennels (59 x $4,000): $236,000
Add indoor/outdoor concrete kennels (59 x 9,000): $531,000
Adjust Equipment and Furnishings to higher standard: $400,000
Adjust indirect costs to typical City project ($60/sf vs. $52/sf): $180,000
Add 340sf more (22,500sf vs. 22,160sf) at $467/sf: $160,000
Adjust construction cost to Elk Grove $
($225/sf vs. $150/sf or $75/sf x 22,160 sf): $1.6 million
$4.8 million
While remodel of an existing facility is a cost effective option which can provide the City with a streamlined way
of delivering a project, it may be difficult to find a building and site that will fit the requirements of an animal
shelter. A shelter, although seemingly simple on the surface, has very complex needs. Materials have to hold up
to extreme conditions, mechanical and plumbing systems are critical for the success of disease control, the
design of housing is hugely important for the reduction of stress on the animals and their health and well-being.
These are only a few examples. The City will need to use caution when selecting a building and make sure more
money will not be spent toward renovation then what would be spent to build new. The City conducted a
cursory search on sites that may be currently available. There were no properties on the market currently that
meet the exact building and/or site size identified at this time, but that doesn’t mean something might not come
available in the near future. Both sites that were identified did appear to need significant remodeling to
repurpose for an animal shelter.
60
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 37 of 80 January 12, 2015
Koret Shelter Medicine Program
9 FACILITY AREA & STAFFING
The current study acknowledges that the physical facility at the County is inadequate in its capacity, does not
meet current sheltering best practices, and compromises the City’s ability to adequately serve the community.
Interim measures could be put into place to bridge the gap and minimize shortcomings. For example, a satellite
adoption facility could be established in Elk Grove. For facility sizing, two programs were developed. One for an
Elk Grove only shelter, see Appendix E, and one for a Regional Shelter, see Appendix F. All programs have spaces
assigned that are sized to deliver best animal sheltering practices as well as to provide support, administrative
and community spaces to meet the City’s and community’s goals.
Physical improvements or management improvements of the existing County facility are not made at this time
as the City has no control over these decisions; however, the City could initiate further discussions at a later time
with the County, if the City does decide to stay under contract.
Program Components
The facility space program components assumed for the purpose of this meeting are listed under Appendix E
and F. These are initial recommendations based on best practices for a new shelter and also incorporating input
received during the public meetings.
Areas within a shelter are usually broken down into three areas: public, animal and administrative. Public areas
usually consist of a lobby, donation drop off area, retail space (often run by volunteers), restrooms, a community
room (designed to be flexible and serve a wide range of functions), and dog and cat housing for adoptable
animals.
Animal areas will have dog and cat holding for stray, confiscated, quarantined, and animals in isolation. There
would be holding areas for other animals, including exotics and wildlife. Intake areas are critical in a shelter and
are usually located with one at the public side and one at the staff/secure sallyport side. Animal support areas
typically include food storage and prep, laundry, grooming and general storage.
Administrative areas are the support for all the animal sheltering and animal control field services. Spaces
include offices and work areas for support staff and field officers, volunteer area, locker rooms and restrooms.
A shelter veterinary is currently shown in the program. Space includes office/workspace for 1 shelter vet, 2
veterinary technicians and 1 veterinary assistant. A surgery prep room, pack and surgery room will allow spay
and neuters as well as other non-emergency procedures to occur on site.
Projected Building Area
Building area required is shown in detail in Program Area Summary for both the Elk Grove Only Shelter and the
Regional Shelter models under Appendix E and F. Animal housing is based on housing recommendations
provided by KSMP which relate to the yearly animal capacity projections described under section 6. For an Elk
Grove only shelter a facility of approximately 22,500 sf would be required, along with 9,500 sf of exterior
covered area. For a regional shelter approximately 27,800 sf would be required with 11,500 sf of exterior
covered space.
61
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 38 of 80 January 12, 2015
Koret Shelter Medicine Program
Projected Site Area
The projected site area required for a new facility would range between 5 and 5.5 acres. See Site Area Summary,
Appendix D. Site elements include public parking, secure service yard and staff parking, barn and pasture area,
feral cat pens, storage shed, agility yard and other exercise yards.
Staffing Needs
Two staffing organizational charts are shown below. The Elk Grove-Only chart shows a total projected staff need
of 27, excluding volunteers. The Regional Shelter chart shows a total projected staff need of 36, excluding
volunteers. A shelter is typically headed by a shelter director with field, shelter, medical, customer services as
well as volunteers under the director. See organizational charts below for both an Elk Grove only shelter and
Regional Shelter:
SAMPLE ANIMAL SHELTER ORG CHART
ELK GROVE-ONLY SHELTER
TOTAL 27 STAFF (EXCLUDING VOLUNTEERS)
SHELTER DIRECTOR(1 FTE)
COORDINATOR(1 FTE)
VOLUNTEERS
VOLUNTEERSNON-PAID
(#VARIES, 0 FTE)
FRONT OFFICE SUPERVISOR
(1 FTE)
CUSTOMER SERVICE
FRONT OFFICE CLERK
(3 FTE)
FRONTOFFICE ASST.
(1 FTE)
SUPERVISING FIELD OFFICER
(1 FTE)
FIELDSERVICES
LEAD FIELD
OFFICER(1 FTE)
NON-PROFITSUPPORT
(AS MAY APPLY)
SHELTER MANAGER
(1 FTE)
SHELTER SERVICES
KENNEL CARE ATTENDANTS
(5 FTE)
SHELTER VETERINARIAN
(1 FTE)
MEDICAL SERVICES SPAY/NEUTER
REGISTERED VET TECH
(2 FTE)
NON-LICENSEDVET ASSIST.
(1 FTE,)
PER DIEM VET SERVICES(VARIES)FIELD OFFICERS
(6 FTE)
FIELD DISPATCH OFFICER(1 FTE)
ANIMALBEHAVIORIST
(1 FTE)
62
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 39 of 80 January 12, 2015
Koret Shelter Medicine Program
Phasing
Under any model, phasing can be used to deliver a project with lower initial costs. One strategy could be to size
the shelter to serve capacity for 10 years out, with a phasing plan that would deliver additional housing and
support spaces when the need requires. Other elements of a project can be phased if there is not enough capital
to build everything at once. Other areas that work well to phase are veterinary services (City would contract out
as they do currently until this piece is built), a community meeting room, or agility yard. Smaller pieces like these
work well to do fundraising for and/or have a donor campaign.
REGIONAL SHELTER SAMPLE ANIMAL SHELTER ORG CHART
TOTAL 36 STAFF (EXCLUDING VOLUNTEERS)
SHELTER DIRECTOR(1 FTE)
COORDINATOR(1 FTE)
VOLUNTEERS
VOLUNTEERSNON-PAID
(#VARIES, 0 FTE)
FRONT OFFICE SUPERVISOR
(1 FTE)
CUSTOMER SERVICE
FRONT OFFICE CLERK
(4 FTE)
FRONTOFFICE ASST.
(1 FTE)
SUPERVISING FIELD OFFICER
(1 FTE)
FIELDSERVICES
FIELD OFFICERS(8 FTE)
LEAD FIELD
OFFICER(1 FTE)
NON-PROFITSUPPORT
(AS MAY APPLY)
KENNEL MANAGER
(1 FTE)
SHELTER SERVICES
KENNEL CARE ATTENDANTS
(7 FTE)
ANIMALBEHAVIORIST
(1 FTE,)
SHELTER VETERINARIAN
(2 FTE)
MEDICAL SERVICES SPAY/NEUTER
REGISTERED VET TECH
(4 FTE)
NON-LICENSEDVET ASSIST.
(2 FTE,)
PER DIEM VET SERVICES(VARIES)
FIELD DISPATCH OFFICER(1 FTE)
63
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 40 of 80 January 12, 2015
Koret Shelter Medicine Program
10 COST & FUNDING ALTERNATIVES
As shown in preceding section 8, the City of Elk Grove’s animal care mid-range costs can be expected to range
from $1.7 million to $2.6 million yearly for operations and maintenance depending on whether care is provided
by a contract agency or the City.
In the case a shelter is built, the total capital cost could range from $13.8 million to $24.6 million depending on
numerous factors: site acquisition cost, building new or repurposing an existing building, building a smaller
shelter for Elk-Grove only or a Regional shelter to serve the south County, and defined program and services.
The low and high end cost numbers represent the cost range the project could see once the program, site and
other unknowns are defined. The estimated costs developed for each model, see Appendices H & I, show the
middle range and captures what would be new construction with all best practices and recommended program
functions. The low and high are set at 20% above and below this middle range. The high end could represent the
best of all materials with no adjustments made to space or functional needs, perhaps extra program area, a site
that allows for generous exercise yards, etc. The low cost range represents most likely a remodel scenario with
program areas designed tightly for only what is absolutely needed with some compromises made that do not
affect animal health and well-being.
Stakeholders over the course of the study have expressed concern over the escalation of the City’s costs in
maintaining a contract with the County for sheltering services. The City has no control over future increases in
costs, performance measures or standards of services offered. It was also strongly conveyed that the County is
not serving the numbers of animals in need by the City due to overcrowding, limits of capacity, and distance
away from Elk Grove. It is important to note that contracting out for sheltering services will also be less costly to
the City than building and operating a new shelter. During the first public meeting it was expressed that there
needs to be thought put into the value of the services the City is receiving and how the needs of the community
are being met, not just accounting for the dollars spent. Many of the public supporters for a new shelter felt the
City was not getting enough value contracting with County, as they were not serving the number of animals that
they should be. Although serving fewer in number, the County is serving the animals it receives in a similar
manner (animal care and well-being) and with more positive outcomes than its previous contract with the
Sacramento SPCA.
Many stakeholders, especially individuals involved in Elk Grove’s animal welfare groups, believe that the only
way to serve Elk Grove animals properly is to provide a local shelter, in the City of Elk Grove. Local control will
give the City the ability to make operational and policy decisions and provide a shelter that meets the needs and
values of the Elk Grove community. A local shelter will also allow all animals needing care to be served. A local
shelter can turn the community’s perception of a shelter from a negative into a positive asset for the community.
All have agreed throughout the study that Animal Control has done an exceptional job and would be able to do
an even better, more efficient job with a local shelter.
Currently no funds have been identified or assigned under the fiscal year 2014-15 budget for a new shelter or
for interim programs. The first step is identifying the need that exists in the community, which has been the goal
of this study. This will allow the City to make informed decisions on the next steps needed to meet the animal
64
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 41 of 80 January 12, 2015
Koret Shelter Medicine Program
care and sheltering needs for the City of Elk Grove. The following are ideas for ways an animal shelter, or any
city construction or service project could be funded.
The Capital Facilities Fee (CFF) may be one method of funding all or part of a new shelter. There is a CFF specific to Police which funds new development’s share of the construction/acquisition of police facilities and related equipment. Currently the Police CFF available fund balance is approximately $900,000. This includes total fund balance less $2.4 million in reserves for future debt service payments.
The General Fund, which provides discretionary funds for services is a way large construction projects serving the community are funded. Funds are received at the State and local levels that may be utilized for any purposes. These unallocated funds are acquired through business and property taxes. The single largest source of revenue to the General Fund for Elk Grove is sales tax. Since the funds are not governed by law, a city may use the funds to engage in a variety of activities or projects. The City of Elk Grove’s General Fund budget is $59 million for the 2014-15 fiscal year.
The City could consider a special tax measure that could fund all or part of a new shelter. Its approval by voters could be difficult if presented on the ballot by itself, due to the wide range of public opinion around shelters. The City could possibly group it with other City needs to enhance its prospects of voter appeal. School bond and school parcel tax measures have the highest rates of success, followed by City general taxes. A summary table showing all the local tax and bond measures on the ballot in every county in 2014 (www.caltax.org/101714_elections.html) showed an overwhelming numbers of bond measures for schools, many business tax measures for increased revenue, miscellaneous measures for various taxes and programs, and parcel tax measures mostly to improve city services and programs. None showing funding for new buildings other than schools.
Municipal bonds are another way cities can finance large projects. Municipalities use bonds to raise capital for their day-to-day activities and for specific projects that they might be undertaking (usually pertaining to development of local infrastructure such as roads, sewerage, hospitals, schools, etc.). A new animal shelter would not fall under this type of bond. While putting an animal shelter on its own bond measure would be unlikely to see success, based on the wide range of community support and opinion that would be seen, grouping it with several other community interest public projects may be a way to pass the bond.
Private donations and grant funding can be huge resources in animal sheltering and can fund significant portions of a project. Often, whole pieces of a project can be funded in this way. Some examples of pieces that could be phased in this way are the veterinary clinic, an adoption wing, a community room, or an agility yard. The El Dorado Animal Shelter, just recently opened, had a non-profit partner fund their barn in this way.
65
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 42 of 80 January 12, 2015
Koret Shelter Medicine Program
11 COMPARATIVE ANALYSIS
The following matrix compares the 3 delivery models described in the previous sections. The models, along with
the weaknesses and strengths were presented and discussed at both public meetings as well as reviewed in
depth with the Shelter Working Group.
A preferred or recommended option is not presented at this time in order to allow the City the most flexibility to
use the facts presented in this report to make their own final decision on the best course of action for the City
and community. During each public meeting, those present consistently represented support for a new shelter
within the city. Most present didn’t have strong opinions as to if it should provide contracts to other cities, or
serve as a regional shelter, only that it serve the needs for Elk Grove first and that any other decision support
that cause. Models B or C could also be phased to lessen the first cost of building a new shelter. Interim
measures and programs are also a way to bridge the gap between now and the time it would take for a new
shelter to be built. The low end of the cost numbers given reflect most likely a remodel option on an existing
building with site utility services already in place and established.
66
City
of E
lk G
rove
An
imal
She
lter N
eeds
Ass
essm
ent S
tudy
Indi
go |
Ham
mon
d +
Play
le A
rchi
tect
s
43 o
f 83
De
cem
ber 2
3, 2
014
Kore
t She
lter M
edic
ine
Prog
ram
20-y
ear p
lann
ing
horiz
on
City
Hou
rs: 7
day
s/w
eek,
7am
-11p
mCi
ty H
ours
: 7 d
ays/
wee
k, 7
am-1
1pm
City
Hou
rs: T
BD, s
et to
mee
t com
mun
ity n
eeds
City
Hou
rs: T
BD, s
et to
mee
t com
mun
ity n
eeds
VOLU
NTE
ER O
PPO
RTUN
ITIE
S @
CO
UNTY
VOLU
NTE
ER O
PPO
RTUN
ITIE
S W
ITH
CON
TRAC
TEE
VOLU
NTE
ER O
PPO
RTUN
ITIE
S W
ITH
JPA
VOLU
NTE
ER O
PPO
RTUN
ITIE
S, L
OCA
LVO
LUN
TEER
OPP
ORT
UNIT
IES,
LO
CAL
VOLU
NTE
ER O
PPO
RTUN
ITIE
S, L
OCA
LVO
LUN
TEER
OPP
ORT
UNIT
IES,
LO
CAL
FOST
ER C
ARE
FOST
ER C
ARE
FOST
ER C
ARE
FOST
ER C
ARE
MIC
ROCH
IPM
ICRO
CHIP
MIC
ROCH
IPM
ICRO
CHIP
LOW
/NO
CO
ST S
PAY
& N
EUTE
RLO
W/N
O C
OST
SPA
Y &
NEU
TER
IN-H
OUS
E VE
T SE
RVIC
ES IN
CLUD
ING
SPAY
& N
EUTE
RIN
-HO
USE
VET
SERV
ICES
INCL
UDIN
G SP
AY &
NEU
TER
TRAP
, NEU
TER
& R
ETUR
N -
TNR
TRAP
, NEU
TER
& R
ETUR
N -
TNR
TRAP
, NEU
TER
& R
ETUR
N -
TNR
TRAP
, NEU
TER
& R
ETUR
N -
TNR
"ASK
ELK
GRO
VE"
ON
LIN
E SE
RVIC
ES"A
SK E
LK G
ROVE
" O
NLI
NE
SERV
ICES
"ASK
ELK
GRO
VE"
ON
LIN
E SE
RVIC
ES"A
SK E
LK G
ROVE
" O
NLI
NE
SERV
ICES
ANIM
AL L
ICEN
SIN
GAN
IMAL
LIC
ENSI
NG
ANIM
AL L
ICEN
SIN
GAN
IMAL
LIC
ENSI
NG
SO
CIAL
MED
IA O
UTRE
ACH
SOCI
AL M
EDIA
OUT
REAC
H
TR
AIN
ING
CLAS
SES
TRAI
NIN
G CL
ASSE
S
EX
PAN
DED
COM
MUN
ITY
EDUC
ATIO
N &
OUT
REAC
HEX
PAN
DED
COM
MUN
ITY
EDUC
ATIO
N &
OUT
REAC
H
GR
OO
MIN
GGR
OO
MIN
G
AN
IMAL
HEL
P DE
SKAN
IMAL
HEL
P DE
SK
AD
OPT
ION
EVE
NTS
ADO
PTIO
N E
VEN
TS
THE
CITY
OF
ELK
GRO
VE C
ON
TIN
UES
TO U
TILI
ZE T
HE C
OUN
TY F
ACIL
ITY.
WHE
N T
HE
COUN
TY C
AN N
O L
ON
GER
SERV
E TH
E CI
TY'S
NEE
DS T
HE C
ITY
MAY
CHO
OSE
TO
LO
OK
INTO
MO
DEL'
S B
OR
C. IT
ALS
O M
AY H
APPE
N T
HAT
THE
COUN
TY IS
ABL
E TO
EXP
AND
THEI
R CU
RREN
T FA
CILI
TY O
R BU
ILD
AN A
NN
EX T
O B
ETTE
R SE
RVE
ELK
GRO
VE; H
OW
EVER
, N
O P
LAN
S AR
E IN
PLA
CE A
T TH
IS T
IME.
CON
TRAC
T-O
UT M
ODE
L CO
NTI
NUE
Dpl
anni
ng h
orizo
n, u
nkno
wn
THE
RECO
MM
ENDE
D PR
OGR
AM A
REA
IS B
ASED
ON
PRO
JECT
ED A
NIM
AL H
OUS
ING
UNIT
S N
EEDE
D, IN
CLUD
ING
ALL
SUPP
ORT
& C
OM
MUN
ITY
SPAC
ESTH
E RE
COM
MEN
DED
PRO
GRAM
ARE
A IS
BAS
ED O
N P
ROJE
CTED
AN
IMAL
HO
USIN
G UN
ITS
NEE
DED,
INCL
UDIN
G AL
L SU
PPO
RT &
CO
MM
UNIT
Y SP
ACES
. **
See
Mod
el C
for f
acili
ty si
ze n
eede
d if
cont
ract
s acc
epte
d w
/ Ra
ncho
,Gal
t, Ise
lton
ESTI
MAT
ED B
UILD
ING
AREA
: 27
,800
SF
EXTE
RIO
R CO
VERE
D AR
EAS:
11,
500
SFTO
TAL
INT.
& E
XT.
AREA
S:
39
,300
SF
TOTA
L SI
TE A
REA
REQ
'D:
5.5
ACRE
S
Assu
mes
Elk
Gro
ve w
/ ci
ties o
f Ran
cho,
Gal
t, Isl
eton
DOGS
: 3,4
47
CATS
: 3,3
65
TOTA
L: 6
,812
DO
GS: 2
,428
CAT
S: 1
,844
TO
TAL:
4,2
72
DOGS
: 1,3
57
CATS
: 1,0
30
THE
CITY
OF
ELK
GRO
VE U
TILI
ZES
THE
44,0
00 S
F SA
CRAM
ENTO
CO
UNTY
AN
IMAL
CAR
E FA
CILI
TY A
T 38
39 B
RADS
HAW
RO
AD, S
ACRA
MEN
TO.
THE
FACI
LITY
HAS
APP
ROXI
MAT
E CA
PACI
TY F
OR
168
DOGS
AN
D 25
0 CA
TS A
T AN
Y O
NE
TIM
E. P
RESE
NT
INTA
KE C
APAC
ITY
HAS
BEEN
REA
CHED
FO
R DO
GS A
ND
REQ
UIRE
S CA
REFU
L M
ANAG
EMEN
T O
F TH
E FA
CILI
TY
FOR
ON
GOIN
G O
PERA
TIO
NS.
NO
PLA
NS
ARE
IN P
LACE
FO
R A
NEW
OR
EXPA
NDE
D SH
ELTE
R.
Elk
Grov
e nu
mbe
rs o
nly
(1)
20-Y
r. pr
ojec
ted
year
ly li
ve in
take
, by
2033
2013
SPC
A ye
arly
live
inta
ke
Emer
genc
y Ve
t Ser
vice
s: co
ntra
cted
out
Low
Cos
t Spa
y/N
eute
r: co
ntra
cted
out
THE
PRO
GRAM
S LI
STED
BEL
OW
ARE
ALR
EADY
IN P
LACE
THR
OUG
H TH
E CI
TY.
NEW
ELK
GRO
VE-O
NLY
SHE
LTER
THE
PRO
GRAM
S LI
STED
BEL
OW
ARE
REC
OM
MEN
DED
PRO
GRAM
S FO
R A
NEW
FAC
ILIT
Y.
20-Y
r. pr
ojec
ted
year
ly li
ve in
take
, by
2033
**s
ee M
odel
C fo
r cap
acity
num
bers
if c
ontr
acts
are
acc
epte
d w
/ Ra
ncho
, Gal
t, Ise
lton
ESTI
MAT
ED B
UILD
ING
AREA
: 22
,500
SF
EXTE
RIO
R CO
VERE
D AR
EAS:
9,5
00 S
FTO
TAL
INT.
& E
XT.
AREA
S:
32
,000
SF
TOTA
L SI
TE A
REA
REQ
'D:
5 AC
RES
BUIL
D AN
D O
PERA
TE A
NEW
AN
IMAL
SHE
LTER
FO
R TH
E CI
TY O
F EL
K GR
OVE
. O
PTIO
N T
O
ACCE
PT C
ON
TRAC
TS F
ROM
OTH
ER C
ITIE
S.
COUL
D US
E IN
TERI
M P
ROGR
AMS
& S
ERVI
CES
+ PH
ASED
CO
NST
RUCT
ION
TO
EN
SURE
FE
ASIB
ILIT
Y UN
TIL
A N
EW F
ACIL
ITY
IS B
UILT
.
City
con
trol
s and
pro
vide
s she
lterin
g an
d an
imal
con
trol
serv
ices
to b
est s
ervi
ce
com
mun
ity n
eeds
. Low
cos
t spa
y/ne
uter
in h
ouse
, em
erge
ncy
vet s
ervi
ces c
ontr
acte
d ou
t.
Coun
ty H
ours
: N/A
Emer
genc
y Ve
t Ser
vice
s: co
ntra
cted
out
In h
ouse
vet
serv
ices
incl
. spa
y/ne
uter
: in-
hous
e
Elk
Grov
e O
nly
DESC
RIPT
ION
Coun
ty h
ours
are
subj
ect t
o Co
unty
pol
icy
and
outs
ide
of C
ity c
ontr
ol. C
ount
y m
ay b
e op
en to
exp
andi
ng se
rvic
es in
the
futu
re.
CITY
PRO
VIDE
S AN
IMAL
CO
NTR
OL
SERV
ICES
, CIT
Y CO
NTR
ACTS
-OUT
WIT
H CO
UNTY
OF
SACR
AMEN
TO F
OR
ANIM
AL S
HELT
ERIN
G SE
RVIC
ES
Coun
ty H
ours
: W-F
, 12:
30-5
:30&
Sat
-Su
12-4
:30.
Clo
sed
M, T
.
MO
DEL
A
CON
TRAC
T-M
ODE
L IS
CO
NTI
NUE
D W
ITH
COUN
TY O
R O
THER
EN
TITY
. CUR
REN
TLY
THE
ON
LY E
NTI
TY T
HAT
EXIS
TS IS
SAC
RAM
ENTO
CO
UNTY
FO
R CO
NTR
ACTE
D SH
ELTE
RIN
G SE
RVIC
ES. I
N T
HE F
UTUR
E O
THER
GRO
UPS
MAY
CO
ME
FORW
ARD
THAT
CO
ULD
SERV
E TH
IS R
OLE
.
COUN
TY S
HELT
ER IS
AT
CAPA
CITY
W/
NO
PLA
N T
O E
XPAN
D. D
EVEL
OP
LOCA
L PR
OGR
AMS
UNTI
L A
NEW
FAC
ILIT
Y IS
BUI
LT O
R EX
PAN
SIO
N O
F TH
E EX
ISTI
NG
SHEL
TER
IS
BUIL
T.
City
pro
vide
s ani
mal
con
trol
serv
ices
to c
omm
unity
, con
trol
ove
r the
se se
rvic
es
rem
ains
with
City
as p
opul
atio
n gr
ows a
nd c
omm
unity
nee
ds c
hang
e.
Shel
terin
g Co
ntra
ct P
rovi
der c
ontr
ols a
nim
al in
take
cap
aciti
es a
nd p
ublic
acc
ess h
ours
fo
r she
lter.
Emer
genc
y &
Low
Cos
t Spa
y N
eute
r con
trac
ted
out.
Coun
ty H
ours
: TBD
, goa
l to
expa
nd
20-y
ear p
lann
ing
horiz
on
PRO
GRAM
S
SERV
ICES
CURR
ENT
CON
TRAC
T-O
UT M
ODE
LM
ODE
L B
Emer
genc
y Ve
t Ser
vice
s: co
ntra
cted
out
Low
Cos
t Spa
y/N
eute
r: co
ntra
cted
out
THE
PRO
GRAM
S LI
STED
BEL
OW
ARE
ALR
EADY
IN P
LACE
THR
OUG
H TH
E CI
TY/C
OUN
TY.
MO
DEL
CRE
GIO
NAL
SHE
LTER
REGI
ON
AL S
ATEL
LITE
FAC
ILIT
Y SE
RVIN
G T
HE S
OUT
H CO
UNTY
ARE
A, E
STAB
LISH
ED
THRO
UGH
A JO
INT
POW
ERS
AUTH
ORI
TY (J
PA).
COUL
D US
E IN
TERI
M P
ROGR
AMS
& S
ERVI
CES
+ PH
ASED
CO
NST
RUCT
ION
TO
EN
SURE
FE
ASIB
ILIT
Y UN
TIL
A N
EW F
ACIL
ITY
IS B
UILT
.
Regi
onal
citi
es w
ork
toge
ther
to p
rovi
de fu
ndin
g fo
r new
ani
mal
shel
ter.
She
lter
oper
ated
thro
ugh
JPA
to p
rovi
de a
nim
al sh
elte
ring
serv
ices
thro
ugh
a jo
int e
ffort
of
the
citie
s inv
olve
d. C
ity o
f Elk
Gro
ve m
ay c
hoos
e to
con
tinue
to p
rovi
de a
nim
al c
ontr
ol
serv
ices
or h
ave
serv
ices
pro
vide
d th
roug
h th
e JP
A-ru
n fa
cilit
y.
Coun
ty H
ours
: N/A
Emer
genc
y Ve
t Ser
vice
s: co
ntra
cted
out
In h
ouse
vet
serv
ices
incl
. spa
y/ne
uter
: in-
hous
e
THE
PRO
GRAM
S LI
STED
BEL
OW
ARE
REC
OM
MEN
DED
PRO
GRAM
S FO
R A
NEW
FAC
ILIT
Y.
FACI
LITY
ANIM
ALS
Elk
Grov
e nu
mbe
rs o
nly
(1)
DOGS
: 1,3
57
CATS
: 1,0
30
TO
TAL:
2,3
87
2013
SPC
A ye
arly
live
inta
ke, f
utur
e se
rvic
e un
cert
ain
(1)
TO
TAL:
2,3
87
67
City
of E
lk G
rove
An
imal
She
lter N
eeds
Ass
essm
ent S
tudy
Indi
go |
Ham
mon
d +
Play
le A
rchi
tect
s
44 o
f 83
De
cem
ber 2
3, 2
014
Kore
t She
lter M
edic
ine
Prog
ram
20-y
ear p
lann
ing
horiz
on
Ad
optio
n An
nex
in E
lk G
rove
N/A
Enga
ge c
omm
unity
vol
unte
ers l
ocal
lyN
/AN
/A
So
cial
Med
ia O
utre
ach
Tr
aini
ng C
lass
es
Ad
optio
n Ev
ents
Ex
pand
ed c
omm
unity
edu
catio
n &
out
reac
h
Leas
t cap
ital e
xpen
ditu
re re
quire
d.Lo
cal c
ontr
ol o
f all
anim
al c
are
serv
ices
.Fu
ll sh
arin
g of
cos
ts b
y JP
A pa
rtne
rs.
N/A
Inte
rim p
rogr
ams &
serv
ices
pos
sible
.In
tegr
atio
n of
faci
lity
into
com
mun
ity b
est s
uppo
rts p
ublic
out
reac
h/ed
ucat
ion.
Inte
rim p
rogr
ams,
serv
ices
and
pha
sing
help
ens
ure
feas
ibili
ty.
Fi
eld
serv
ices
ope
ratin
g ef
ficie
ntly
in th
e Ci
ty.
Inte
rim p
rogr
ams,
serv
ices
and
pha
sing
help
ens
ure
feas
ibili
ty.
Impr
oved
acc
ess i
f loc
ated
in E
lk G
rove
.
Rev
enue
from
oth
er c
ities
hel
ps o
ffset
cos
ts.
Lack
of l
ocal
con
trol
of a
nim
al se
rvic
es &
qua
lity
of c
are.
Hi
gher
cap
ital e
xpen
ditu
re re
quire
d.Re
duce
d co
ntro
l of a
nim
al se
rvic
es.
N/A
Futu
re se
rvic
e av
aila
bilit
y un
cert
ain.
Fund
ing
met
hod
need
s ide
ntifi
catio
n.Fu
ndin
g m
etho
d ne
eds i
dent
ifica
tion.
Futu
re c
ontr
actin
g co
sts u
npre
dict
able
.
Tim
e re
quire
d to
form
JPA.
REFE
REN
CE N
OTE
S:
(1)
See
sect
ion
5, P
opul
atio
n an
d Tr
end
Anal
ysis
for d
etai
led
desc
ritpi
on o
ani
mal
cap
aciti
es.
(2)
The
low
and
hig
h en
d co
st n
umbe
rs re
pres
ent t
he c
ost r
ange
the
proj
ect c
ould
see
once
the
prog
ram
, site
and
oth
er u
nkno
wns
are
def
ined
. The
hyp
othe
tical
cos
t est
imat
es d
evel
oped
for e
ach
mod
el, s
ee A
ppen
dice
s H &
I, sh
ow th
e m
iddl
e ra
nge
and
capt
ures
wha
t wou
ld b
e ne
w c
onst
ruct
ion
with
all
best
pra
ctic
es a
nd re
com
men
ded
prog
ram
fu
nctio
ns. T
he lo
w a
nd h
igh
are
set a
t 20%
abo
ve a
nd b
elow
this
mid
dle
rang
e. T
he h
igh
end
coul
d re
pres
ent t
he b
est o
f all
mat
eria
ls w
ith n
o co
mpr
omise
s mad
e, p
erha
ps e
xtra
pro
gram
are
a, a
site
that
allo
ws f
or g
ener
ous e
xerc
ise y
ards
, etc
. The
low
cos
t ran
ge re
pres
ents
mos
t lik
ely
a re
mod
el sc
enar
io w
ith p
rogr
am a
reas
des
igne
d tig
htly
for
only
wha
t is a
bsol
utly
nee
ded
with
som
e co
mpr
omise
s mad
e w
here
not
affe
ctin
g an
imal
hea
lth a
nd w
ell b
eing
.
CON
TRAC
T-O
UT M
ODE
L CO
NTI
NUE
Dpl
anni
ng h
orizo
n, u
nkno
wn
NO
NE
PLAN
NED
$
0
TO
TAL
PRO
J. DE
V
$1
3.8M
$2
0.6M
N/A
City
of E
lk G
rove
ent
ers i
nto
a jo
int p
ower
s aut
horit
y (JP
A) a
gree
men
t for
the
purp
ose
of b
uild
ing,
mai
ntai
ning
and
man
agin
g a
shel
ter w
hich
serv
es th
e so
uth
Sacr
amen
to
Coun
ty re
gion
, inc
ludi
ng c
ities
such
as R
anch
o Co
rdov
a, G
alt a
nd Is
leto
n. T
he JP
A m
aint
ains
dire
ct c
ontr
ol a
nd is
resp
onsib
le fo
r all
oper
atio
ns, w
ith th
e Ci
ty o
f Elk
Gro
ve
havi
ng a
ves
ted
inte
rest
. Th
is re
quire
s a h
ighe
r ini
tial i
nves
tmen
t for
a la
rger
shel
ter
and
som
ewha
t hig
her O
&M
cos
ts th
an if
the
City
bui
lt al
one,
but
the
JPA
agre
emen
t w
ould
dire
ctly
offs
et th
ese
cost
s.
The
exist
ing
Coun
ty fa
cilit
y is
at o
r nea
r cap
acity
, but
the
City
of E
lk G
rove
can
take
in
terim
mea
sure
s loc
ally
to im
prov
e lo
cal a
nim
al se
rvic
es u
ntil
new
shel
terin
g ca
paci
ty
to h
ouse
Elk
Gro
ve's
anim
als c
an b
e bu
ilt.
This
new
cap
acity
cou
ld b
e ex
pans
ion
of th
e ex
istin
g sh
elte
r if f
easib
le, o
r con
stru
ctio
n of
a n
ew sh
elte
r sim
ilar t
o M
odel
B.
Exam
ples
of i
nter
im m
easu
res m
ay in
clud
e: A
nim
al H
elp
Desk
, a S
atel
lite
Adop
tion
Cent
er fe
d by
ani
mal
s fro
m C
ount
y/ o
ther
ent
ity, c
ontr
act o
r pro
vide
for l
ocal
low
cos
t sp
ay n
eute
r ser
vice
s and
pos
sible
inte
grat
ion
of st
oref
ront
serv
ices
.
N/A
City
of E
lk G
rove
bui
lds,
mai
ntai
ns a
nd m
anag
es it
s ow
n sh
elte
r and
con
tinue
s to
prov
ide
anim
al c
ontr
ol se
rvic
es.
City
mai
ntai
ns d
irect
con
trol
and
is re
spon
sible
for a
ll op
erat
ions
. An
opt
ion
exist
s whe
reby
the
City
wou
ld a
ccep
t con
trac
ts fr
om
neig
hbor
ing
citie
s for
ani
mal
serv
ices
. Th
is w
ould
requ
ire in
crea
sed
initi
al in
vest
men
t fo
r a la
rger
shel
ter a
nd so
mew
hat h
ighe
r O&
M c
osts
, but
wou
ld c
reat
e a
reve
nue
stre
am to
offs
et th
ese
adde
d co
sts.
NEW
ELK
GRO
VE-O
NLY
SHE
LTER
Com
mun
ity in
put t
o-da
te is
that
City
ani
mal
con
trol
staf
f is d
oing
wel
l with
wha
t the
y ha
ve, b
ut th
at th
e Co
unty
faci
lity
is to
o fa
r aw
ay a
nd so
met
imes
ani
mal
s bro
ught
ther
e ar
e tu
rned
aw
ay.
Coun
ty h
as re
port
ed to
the
City
ani
mal
con
trol
staf
f tha
t it i
s at
capa
city
on
at le
ast 3
inst
ance
s and
has
no
plan
s for
incr
ease
in c
apac
ity.
Com
mun
ity
mee
ting
inpu
t ind
icat
es a
loca
lly c
ontr
olle
d sh
elte
r is d
esire
d.
CURR
ENT
FACI
LITY
, 201
5 DO
LLAR
S:CU
RREN
T FA
CILI
TY C
ON
TIN
UED,
201
5 DO
LLAR
S:N
EW F
ACIL
ITY,
205
4 DO
LLAR
S (2
):N
EW F
ACIL
ITY,
205
4 DO
LLAR
S (2
):
YEAR
LY O
PERA
TIO
NS
& M
AIN
TEN
ANCE
, 201
5 DO
LLAR
S:YE
ARLY
OPE
RATI
ON
S &
MAI
NTE
NAN
CE, 2
015
DOLL
ARS:
YEAR
LY O
PERA
TIO
NS
& M
AIN
TEN
ANCE
, 201
5 DO
LLAR
S:YE
ARLY
OPE
RATI
ON
S &
MAI
NTE
NAN
CE, 2
015
DOLL
ARS:
L
OW
EN
D
HIG
H E
ND
A
CTUA
L
F
UTUR
E
EXPE
NSE
$1,
872,
213
UN
KNO
WN
REVE
NUE
$150
,065
UN
KNO
WN
NET
CO
ST
$1
,722
,148
UN
KNO
WN
MO
DEL
A20
-yea
r pla
nnin
g ho
rizon
CURR
ENT
CON
TRAC
T-O
UT M
ODE
LM
ODE
L B
MO
DEL
CRE
GIO
NAL
SHE
LTER
L
OW
EN
D
H
IGH
EN
D
EXPE
NSE
$
2.2M
$3.
3M
REVE
NUE
$1
44,0
00
$
216,
000
NET
CO
ST
$2.0
M
$
3.1M
LO
W E
ND
H
IGH
END
TOTA
L PR
OJ.
DEV.
$
16.4
M
$2
4.6M
LO
W E
ND
H
IGH
END
EXPE
NSE
$2.
9M
$4.
4M
REVE
NUE
$0.
8M
$1
.3M
NET
CO
ST
$
2.1M
$3.1
M
ADVA
NTA
GES
DISA
DVAN
TAGE
S
DISC
USSI
ON
INTE
RIM
MEA
SURE
S
N/A
The
City
of E
lk G
rove
has
opp
ortu
nitie
s to
impr
ove
anim
al c
are
serv
ices
, eve
n w
hile
un
der t
he c
urre
nt C
ount
y co
ntra
ct. S
ome
idea
s fol
low
.
ACT
UAL
NO
NE
PLAN
NED
$
0
EXPE
NSE
$
1,70
5,33
1
NET
CO
ST
$
1,56
3,76
0
REVE
NUE
$1
41,5
71
CO
ST
68
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 45 of 80 January 12, 2015
Koret Shelter Medicine Program
12 COMMUNITY INPUT
Community Interest Meeting No. 1
The first public meeting was held on September 22, 2014 from 6-8pm at Elk Grove City Hall Council Chamber.
Attendance was over 50 people. Maureen McCann, Animal Services Manager summarized the current model for
how the City is handling animal sheltering, field services and care. Indigo presented the Comparison Matrix
showing 3 different model options. Dr. Kate Hurley presented a slide show on current animal best practices. The
public in attendance was very passionate about the process and had a lot to say. Additional comments were
received by email or taken at the meeting from various members of the public and can be found under Appendix
A. See Appendix K for the PowerPoint slides that were presented at the meeting.
Community Interest Meeting No. 2
The second public meeting was held on November 13, 2014 from 6-8pm at Elk Grove City Hall Council Chamber.
Attendance was slightly lower than the first meeting. The City had a moderator present that assisted in running
the meeting to make sure the meeting stayed on track and that all the information was presented. A summary
of comments from the first meeting was reviewed with how the comments were addressed, completing the
feedback loop. Dr. Denae Wagner presented in detail the animal capacity numbers and how the housing
recommendations were arrived. Indigo presented each model again in more detail and an hour was left for
public input. Additional comments were received by email or taken at the meeting from various members of the
public and can be found under Appendix B.
69
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 46 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX A: DOCUMENTATION OF PUBLIC MEETING #1
Community Input meeting #1, October 22, 2014 6:00pm-8:00pm
70
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 47 of 80 January 12, 2015
Koret Shelter Medicine Program
AGENDA
Elk Grove Animal Shelter Needs Assessment Study
Community Interest Meeting
September 22, 2014
6:00pm – 8:00pm Location: Elk Grove City Hall – Council Chamber
8400 Laguna Palms Way, Elk Grove CA 95758
6:00 p.m. – 6:05 p.m. Introductions
6:05 p.m. – 6:15 p.m. Elk Grove Animal Services Background & Current Contract
6:15 p.m. – 6:35 p.m. Needs Assessment Overview
6:35 p.m. – 6:55pm Shelter best practices for improved outcomes
6:55 p.m. – 7:15 p.m. City of Elk Grove Animal Care Options, Operating Model & Management Structure
7:15 p.m. – 8:00 p.m. Open for questions & comments
71
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 48 of 80 January 12, 2015
Koret Shelter Medicine Program
Summary of Public Input received at Public Meeting #1:
Barn Cats: not a fan of barn cat program. Re-education needed as to what this should be.
A shelter closer to the area it is serving would serve community better.
City of Elk Grove is unique. Shelter should serve unincorporated/outlying areas around Elk Grove.
Multi-purpose room desired for community meetings.
Make shelter a positive influence in community.
City needs it’s own shelter! Shouldn’t be at the mercy of other agency. Reach out to other communities
to provide sheltering services if revenue makes sense.
Could the shelter be phased to reduce cost?
Look at other funding sources, not just tax dollars: ie grants, pubic donations, etc.
Could social media be used now to get animals to owner’s? The City has started this in some capacity
but definitly more opportunities for this to be improved.
Provide a space for other animals (ie wildlife, exotics, etc.)
Add social media to programs that the City provides.
A City shelter could assess animals more efficiently and process adoptions faster.
Elk Grove Pets Lost & Found is a facebook page.
What are County’s animal numbers? How often does overcrowding send animals away? 3x in last month
County has closed doors in last month per Joe Young, Lieutenant Animal Services. How many animals
were diverted and where? What are outcomes?
What is happening now at the County may change next month, next year, and on. City has no control.
SPCA has land they can’t expand for 5 years. Are there other options for buildings other then building
new? Look at temporary structures.
Opinion: County numbers are being grossly underestimated. How to capture turn around rate and
animals never making it to the shelter?
Education piece can start happening now.
Look at the Millpitas Shelter. Really nice. They have a night drop.
Elk Grove Online and Elk Grove Laguna should be linked to Ask Elk Grove.
City does not post to Craigslist.
Need to capture the value of services received for taxdollars spent.
There has been a drop in numbers because animals aren’t being picked up.
Paying double with county with less services being provided.
Goal is to have more community involvement.
Goal to not turn away animals.
Elk Grove is a unique community. Shelter should reflect image and values of the community.
A shelter in Elk Grove would thrive. Volunteer opportunities would be great.
Need a spay/neuter clinic. Possible partnership with UCD interns.
Look at Burlingame Shelter.
Adoption: provide a complete marketing program. Focus on outcome, not just intake.
Is there another choice out there now besides County to provide services? Not really. SPCA is not
accepting business. City has contract with County for 5 years.
72
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 49 of 80 January 12, 2015
Koret Shelter Medicine Program
For adoption City should look at creative ways to improve now: storefront, temporary facility in Elk
Grove, etc. Pacific Grove has a satallite kitten adoption facility run by all volunteers.
Behavior Programs: Build a facility that supports animal well-being. Goal would not be providing long
term rehab.
You have to build a facility that delivers programs and will meet community needs for years to come.
Right sizing of facility is important. Don’t want to undersize yet don’t want to oversize. Oversizing
creates many other issues that negatively affect animals.
Design flexible spaces that can serve many needs and be converted to housing when needed.
There is an epidemic in Elk Grove of homeless cats. Look into an interim solution.
If City had a shelter that was closer, more people would bring animals in.
Quarantine vs. adoption: provide flexibility in housing types.
73
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 50 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX B: DOCUMENTATION OF PUBLIC MEETING #2
Community Input meeting #2, November 13, 2014 6:00pm-8:00pm
74
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 51 of 80 January 12, 2015
Koret Shelter Medicine Program
AGENDA
Elk Grove Animal Shelter Needs Assessment Study
Community Interest Meeting
November 13, 2014
6:00pm – 8:00pm
Location: Elk Grove City Hall – Council Chamber
8400 Laguna Palms Way, Elk Grove CA 95758
6:00 p.m. – 6:05 p.m. Introductions
6:05 p.m. – 7:15 p.m. Power point presentation consisting of: Summary of input received at September 22nd Community Interest Meeting
Projected Animal Capacities
Goals, Animal Care Options and Operating Models including following for each model:
1. Services 2. Programs 3. Animals 4. Facility
7:15 p.m. – 7:45 pm Discussion and Input
7:45 p.m. – 8:00 p.m. Next Steps
75
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 52 of 80 January 12, 2015
Koret Shelter Medicine Program
Summary of Public Input received at Public Meeting No. 2:
Consider “no impound” for feral cats.
Regional shelter makes sense for long term. Easier to fund. But it will take longer to coordinate and
build.
What are costs of C vs. B?
Where would the shelter go? Can empty storefronts be used?
Can Model C not be a JPA? Is there a 4th option? Really sub options off each model.
One disadvantage of JPA is that it is difficult to make decisions around with multiple parties.
Can there be an interim facility on new land?
Have other cities been approached yet?
County shelter is serving animals under its care well, but capacity is an issue.
Goal #2: define “unwanted” more clearly. Need to describe treatment of feral cats.
Model B: City of Elk Grove has to fund. Can a non-profit partner be found? Access to grants? Referenced
El Dorodo County example. Also look at increasing other fees to cover costs of new shelter.
People moving into Elk Grove would be attracted to a successful shelter.
There would be increased educational opportunities with a new shelter.
Look at current expenditures vs. higher costs of Model B or C.
Is there a hybrid model inbetween B and C that would work better?
How can support for interim solutions be tapped into now? How can the community get involved?
Issues with exisiting shelter: distance too far to serve needs of community.
o Can City / other group buy a field trailer?
Location is very important for new shelter.
Officers are wasting a lot of time driving back and forth to County shelter.
Cities and Counties have the potential to do a better job than non-profits running shelters, which seems
to be the case with the Sac County shelter.
City can do a better job enforcing licensing fees. There are a lot of untapped funds available that are not
being collected.
Can more interns or more officers be hired?
Before City was incorporated, fees could be paid at the vet which was convenient. Could the City work
with local vets and do this again?
Do lost animals need to be registered?
Need complete services in Elk Grove.
A lot of progress has been made since first meeting.
Think outside the box.
Consider discounts for 60+/veterans/low-income or disables.
Community will always need a low-cost place to go for spay/neuter. Should this service be provided at
the shelter? Service is intended to be provided for shelter animals only. Service for other animals will be
provided through other contracts as they are now.
How can public help with funding?
Models B and C are planned to have a veterinarian on-site.
76
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 53 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX C: DOCUMENTATION OF ADDITIONAL PUBLIC COMMENTS RECEIVED
The following is a summary of input received via letters and emails from the public during the course of this
study. Note that these have not been edited and represent opinions only, sometimes fact.
Provide something fun, like in Folsom. Where you can see the rescued animals, get t-shirts and a
burger; make a donation or ride a small train around the facility.
Another item that would be fantastic is to join the idea with a “mounted” police unit. Organize events
to bring animals to the kids at the local schools; parades could END at the facility so there would always
be a constant flow of folks.
The drop in intake does not necessarily represent success. It also represents failures and a wasting of
taxpayer resources and animals left on the streets rather than being taken to shelters. The City used to
pay 450 thousand a year for 2,600 animals a year at the SSPCA, and now pays MORE money for less than
HALF of the service. Tax money is being wasted by the county and 1,300 animals a year are being denied
the services the taxpayers pay for. As Elk Grove grows, so will the animal population. The county lacks
the resources to run the shelter it now has and even if they expand they will not build in Elk Grove. The
City has some of the highest needs for services (second only to Sacramento, which already has its own
municipal shelter.)
Sacramento County is not going to be able to expand or build additional facilities within Elk Grove and
the problem facing us (being denied services because of overcrowding) is also affecting everyone else in
the County. How did we arrive at the number of 2,052 for predicted intake? Underrepresents our
actual need for services. As a taxpayer and an animal lover, I lament the lack of resources, and mourn
the cost of all the lives not saved and pets not reunited with their owners.
Distance to County shelter takes a toll on our dedicated animal care officers. Refusing a call to pick up a
lost pet because there is no space is difficult. They could do so much more for the exact same pay if they
could just stay here within Elk Grove! It is our moral obligation to do better.
We have a choice to build our own shelter and rely on the good people of Elk Grove and to do right by
our animals.
We have the opportunity to consolidate and even expand resources by sharing with other City resources
(teen center, senior center, food bank, libraries, schools, CRC, CSD and an army of volunteers and
NGO's.)
We must plan for the future or this situation will only get worse and we cannot continue to be at the
mercy of outside agencies controlling our fate and the fate of the animals under our care.
Free vouchers for neutering a feral cat is a good service and should be brought back. Testing for Feline
Aids/Leukemia for all shelter animals is important as well as vaccinations. Educating community about
important and responsibility of neuter/spay is important.
Can the City get out of the County contract? The County seems to have promised more services than
they can provide (2,500 animals processed per year). The fine print states that they would only take
them if they had room. The contract isn’t for an exorbitant sum, but hours they are available and the
number of animals they are turning away is a horrible situation. If nothing else, but it would be nice if
they would use those funds to expand their hours and capabilities.
77
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 54 of 80 January 12, 2015
Koret Shelter Medicine Program
It would be nice to find out from field officers not only how many animals are turned away from the
Bradshaw shelter, but how many stray calls they don’t even TAKE because they know they will be turned
away from Bradshaw shelter. They mentioned at the meeting that they don’t even pick up an animal
that is merely “stray” if there is no room, only a violent or injured one.
Thank you for listening. As a mere “pet owner” up until two months ago when I rescued these starving
cats, I had no idea what you were up against. The City of Elk Grove has really touted its ability to keep its
budget balanced, but I see what sacrifices have been made in staffing and how hard everyone has to
juggle to make that happen. We need to do a better job educating the public about the real costs of
running the City in a way that would make us “admirable” as the one gentleman at the meeting said.
Maybe in every city newsletter feature a department and talk about what it accomplishes and where
budget cuts and shortfalls are hurting the levels of service and what the department would need to
bring it up? You may get volunteers that way, or at least build a buzz that maybe we need some sales tax
revenue or something to improve our City.
More natural light in the hallways where the animals are displayed – all dog kennels should have an
outside run, even kennels that are shared with other dogs.
Provide a map and “you are here” signs.
Cats should have an exercise area like the dogs do – outside, fresh air.
The shelter has NO clocks except in two rooms where office staff and volunteers are. I can’t tell you how
many times I’ve wanted to know what time it was.
Provide keyless access to doors – we keep losing keys and then volunteers can’t get into areas to
clean/exercise animals.
Provide AC on separate systems from zones where the public is. The front habitats are on the same AC
line as the public area. The habitat rooms get really not in summer and too warm in winter. Anything
that has to do with the animal’s environment should not be tied to a human zone.
Provide shade for the habitats on the sunny side – window overhangs, etc.
Provide cages that give cats more room. There should be doors that open between cages so cats that
get along can co-mingle and get some exercise.
Provide a room to take pretty pictures of the cats and dogs to post, not the ones at intake where they
are in cages.
Add a large, dividable public meeting room to the design. Meeting room(s) could be rented out to breed
clubs for their monthly meetings, used for obedience training classes (proceeds going to the shelter), by
trainers on contract, for small cat or dog shows, for fundraising auctions, etc. The more the public uses
the meeting rooms, the more familiar and comfortable they will become with the shelter and the things
that it can do for them and their pets. The more the public is exposed to the shelter, the faster the
adoption rate will be. It would help to cut down the euthanasia rate substantially. At the same time,
rental fees/training fees, etc. could be applied toward yearly operating costs.
Plan extra space for a gift store, should sell multiple brands of pet food in addition to collars, leashes,
books, jewelry, etc. Behavioral books should be displayed prominently; many pets are surrendered
because of behavioral problems. Profits from sales could defray operating costs. The shelter should
become the gold spot for pet food and essential supplies. Sidewalk sales spring and fall should be
combined with adoption marathons.
Classes could be held by animal behavioral experts for a modest fee.
78
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 55 of 80 January 12, 2015
Koret Shelter Medicine Program
Hold monthly vaccination clinics (rabies, FTV, leukemia, bordatella, etc.). Charge reasonable fees.
Occasionally for low income individuals. Also coordinate with the county’s mobile spay/neuter clinic.
Use programs, gift shop, meeting room rentals, and vaccination or spay/neuter clinics to make the
shelter THE go-to place for an animal lover’s needs: food, equipment, training, etc. Instead of Elk Grove
residents going to Petco, PetsMart and Pet Club for those items, teach them to go to the shelter for all
their needs. It would also expose more residents to the joys of volunteering at the shelter, which would
also cut operating costs.
Resist the urge to enlarge the administrative area and/or make it particularly attractive to the public.
Make it more utilitarian and spend the money saved on the animal areas. Possibly design a two-story
facility with most administrative functions on the second floor similar to Placer County’s.
Instead of concrete or composite sidewalks, use pavers so that donors can buy “bricks” with their
donations – maybe as a memorial to a loved one or a pet. And/or have a wall of brass plaques inside the
front door for memorials. Donors could also buy cages; pay the cost for a cat cage or dog kennel and
have a plaque installed with the donor’s name (business) or placed as a memorial.
What Type of Shelter:
o Kill or No-Kill (my preference No-Kill)
o Government Operated Privately Owned & Operated. Private with Government Contract, or
Rescue/Sanctuary (My preference would be Private with government contract and
Rescue/Sanctuary Partnerships)
Animal Services that Our City Needs:
o Affordable and accessible spray/neuter services
o Affordable and accessible pet vaccinations and microchip programs
o Surrender prevention/pet retention programs
o Pet identification/reunification programs
Every Shelter, at a minimum should have the following:
o A comprehensive volunteer program
o An effective foster program
o A network of rescue partners
o Innovative, aggressive adoption programs
o Behavior programs that maximize adoptions
o Medical protocols to reduce the spread of disease and keep sheltered animals healthy
o A positive approach to engaging the community in solving pet homelessness
o Senior and sick community members pet supports
o Low income/senior pet food support
o Senior Pet a kitty/doggy day
79
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 56 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX D: SITE AREA SUMMARY
Below is a hypothetical site area summary prepared for both the Elk-Grove only model and the Regional model
using the building areas developed in Appendix E and F. The site program areas assign space square footage to
typical areas seen in a shelter. The purpose of this exercise was to validate a required acreage needed for a
potential site. Once a project is realized and if the City moves forward a specific site and program should be
developed.
Comments
Description
Elk Grove Shelter-
onlyS.F.
Regional Shelter
S.F. CommentsBuilding Area
Total Interior Areas 22,500 27,800
9,500 11,500
A Subtotal Building Area (rounded) 32,000 39,300
Site Program AreasService yard & staff parking (inc. sallyport) 15,000 17,000
Barn and Barnyard 2,875 2,875
Barn Pasture 20,000 20,000
Animal Exercise Yards 10,000 10,000
Public Parking (incl. driveways & fire access road) 10,000 15,000 assumes 500 sf/space
Agility Yard 20,000 20,000
16,000 19,650
B Subtotal Site Program Areas 93,875 104,525
Site Efficiency Factor of 60%
1 1/.60 = (1.66-1) = .66 x Site Program & Building Area (A+B) 83,078 94,925
C Subtotal Site Efficiency Factor 83,078 94,925
Total Building, Site Program Areas & Efficiency Factor (A+B+C) 208,953 238,750
Site Efficiency (65% or 1.53 x (A+B+C))Total Site & Building Area (rounded) 209,000 238,800
5.00 5.50 acres
Covered Exterior Areas
Site Landscaping & hardscape (50% of bldg. footprint)
80
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 57 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX E: PROGRAM AREA SUMMARY – ELK GROVE ONLY SHELTER
Continued…
Elk Grove-only Animal Shelter S.F. CommentsPublic Areas Lobby (includes reception counter and entry vestibule) 560
Donation Drop Off 110
Small Meeting / Get Acquainted Room 200 1 room
Retail 300
Public Restrooms 250
Janitor’s Closet 65
Multipurpose Room 750
Multipurpose Storage Room 200
Cat Adoptions (16 cats) 320 double sided cages @ 20nsf/cat, incl. viewing area
2 Cat indoor/outdoor Colony Rooms (8 cats) 144 @ 72nsf ea rm, indoor sq.ft. only, see ext. space below
4 cat indoor/outdoor kennels (8 cats) 100 @ 25nsf ea, indoor sq.ft. only, see ext. space below
Dog Adoptions: (34 dogs) 816 indoor kennel 4'x6' = 24 sq.ft. ea.
Dog Quiet Room 96 1 room @ 96 nsf ea. room
Public Areas Sub-Total 3911
Animal Areas Sallyport (*Sallyport square footage is only incl. in covered ext.spaces) 1296*
Dog Intake Holding 120
Dog Intake Exam 162
Dog Behavior Assessment 150
Cat Intake Exam & Holding 182
Euthanasia 190
F.R.A. Room (Fluorescent Rabies Antibodies) 120
Cat Holding: Stray, Confiscate & Quarantine (22 cats) 360 3 rms @ 120sf ea. w/ 8 dbl. compart. cages ea rm.
Cat Holding: Special Care Isolation (8 cats) 120 1 room w/ 8 cats
Cat Holding Workroom 120 2 rooms @ 80 nsf ea.
Dog Holding: Stray, Confiscate & Quarantine (45 dogs) 1,080 indoor kennel 4'x6' = 24 sq.ft. ea.
Dog Holding: Isolation (10 dogs) 240 indoor kennel 4'x6' = 24 sq.ft. ea.
Dog Holding Workroom 324 3 rooms @ 108 nsf ea.
Get Aquainted Room 255 3 rooms @ 85 nsf ea.
Small Mammals/Exotics 170
Central Food Preparation Room 300
Food Storage 400
Laundry 450
Clean Laundry Storage 225
Grooming 200
General Storage 195
Central Cleaning Pump Room 50
Animal Areas Sub-Total 5413
Admin Copy/Supply 125
Front Office Supervisor (1 FTE) 150 1 office
4 admin workstations(4 FTE) 400 4 open workstations
Director's Office (1 FTE) 200 1 office
Manager's Office (1 FTE) 150 1 office
Behaviorist's Office (1 FTE) 150 1 office
Conference Room 150
Main File Storage 320
General Storage 150
81
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 58 of 80 January 12, 2015
Koret Shelter Medicine Program
Elk Grove Only Shelter cont.
Elk Grove-only Animal Shelter S.F. CommentsVolunteer Coordinator (1 FTE) 150 1 office
Volunteer Room 420
Kennel Attendants (5 FTE) 400 5 open workstations
Supervising Field Officer Office (1 FTE) 150 1 office
Field Officer Open Office (6 FTE) 390 6 open workstations @ 65 nsf ea.
Lead Field Officer (1 FTE) 120 1 office
Field Dispatch Officer (1 FTE) 120 1 office
Conference Room 200
Secure Animal Control Storage 50
Field Officer evidence, file, gun Storage Room 145
Field Officer Interview Room 100
Staff Break Room 325
Staff Restrooms/Locker Rooms 1,106
IDF Rooms 200
Staff Quiet Room 100
Administration Areas Sub-Total 5771
Shelter Vet Shelter Veterinary Lobby (including exam and closet) 530
Shelter Veterinary (1 FTE) 150 1 office
Vet Tech (2 FTE) 120 1 shared office, 60 sq.ft. ea.
Vet Assist (1 FTE) 30 open workstation, 30 sq.ft. ea.
Surgery Prep Room 585
Pack 150
Surgery Room 230
Dog Holding 224
Cat Holding 126
Oxygen Room 60
Shelter Veterinary Sub-Total 2205
Interior Spaces Sub-Total 17,300
Circulation, Wall Thickness @ 30% 5,190
Total Interior Areas (rounded) 22,500
Covered Exterior Areas
Multipurpose Room Covered Patio 400
Staff Break Room Covered Patio 168
Sallyport / Cage Storage 1,296
Exterior Kennel Adoption (34) + Confiscate/Quar/Iso (55) 2,848 outdoor kennel 4'x8' = 32 sq.ft.ea.
Cat Outdoor Kennels 160 4 @ 40 nsf ea.
Cat Colony Porches 144 2 @ 72 nsf ea (8 cats)
Barn 2,160
Covered Exercise Yard 800
Feral Cat Pens 865
Storage Shed 400
Walk In Cooler 255
Total Covered Exterior Areas (rounded) 9,500
TOTAL INTERIOR AND EXTERIOR (rounded) 32,000
82
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 59 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX F: PROGRAM AREA SUMMARY – REGIONAL SHELTER
Continued…
Regional Animal Shelter S.F. CommentsPublic Areas Lobby (includes reception counter and entry vestibule) 600
Donation Drop Off 110
Small Meeting / Get Acquainted Room 400 2 rooms
Retail 300
Public Restrooms 400
Janitor’s Closet 130
Multipurpose Room 750
Multipurpose Storage Room 200
Cat Adoptions: double sided cages (28 cats) 560 @ 20 nsf/cat, incl. viewing area
3 Cat indoor/outdoor Colony Rooms (12 cats) 216 @ 72 nsf ea rm, indoor sq.ft. only, see ext. space below
4 cat indoor/outdoor kennels (8 cats) 200 @ 25 nsf ea, indoor sq.ft. only, see ext. space below
Dog Adoptions: (57 dogs) 1,368 indoor kennel 4'x6' = 24 sq.ft. ea.
Dog Quiet Room 192 2 rooms @ 96nsf ea.
Public Areas Sub-Total 5426
Animal Areas Sallyport (*Sallyport square footage is only incl. in covered ext. spaces) 1296*
Dog Intake Holding 120
Dog Intake Exam 162
Dog Behavior Assessment 150
Cat Intake Exam & Holding 182
Euthanasia 190
F.R.A. Room (Fluorescent Rabies Antibodies) 120
Cat Holding: Stray, Confiscate & Quarantine (34 cats) 480 4 rms @ 120nsf ea. w/ 8 dbl. compart. cages ea rm.
Cat Holding: Special Care Isolation (10 cats) 240 2 rooms w/ 8 cats (rooms for 6 cats flex growth)
Cat Holding Workroom 120 2 rooms @ 80 nsf ea.
Dog Holding: Stray, Confiscate & Quarantine (76 dogs) 1,824 indoor kennel 4'x6' = 24 sq.ft. ea.
Dog Holding: Isolation (16 dogs) 384 indoor kennel 4'x6' = 24 sq.ft. ea.
Dog Holding Workroom 324 3 rooms @ 108 nsf ea.
Get Aquainted 255 3 rooms @ 85nsf ea.
Small Mammals/Exotics 340
Central Food Preparation Room 400
Food Storage 600
Laundry 550
Clean Laundry Storage 300
Grooming 200
General Storage 250
Central Cleaning Pump Room 100
Animal Areas Sub-Total 7291
Admin Copy/Supply 125
Front Office Supervisor (1 FTE) 150 1 office
4 admin workstations(4 FTE) 400 4 open workstations
Director's Office (1 FTE) 200 1 office
Manager's Office (1 FTE) 150 1 office
Behaviorist's Office (1 FTE) 150 1 office
Conference Room 150
Main File Storage 320
General Storage 150
83
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 60 of 80 January 12, 2015
Koret Shelter Medicine Program
Regional Shelter cont.
Regional Animal Shelter S.F. CommentsVolunteer Coordinator (1 FTE) 150 1 office
Volunteer Room 520
Kennel Attendants (7 FTE) 485 7 open workstations
Supervising Field Officer Office (1 FTE) 150
Field Officer Open Office (8 FTE) 520 8 open workstations @ 65nsf ea.
Lead Field Officer (1 FTE) 120 1 office
Field Dispatch Officer (1 FTE) 120 1 office
Conference Room 200
Secure Animal Control Storage 50
Field Officer evidence, file, gun Storage Room 145
Field Officer Interview Room 100
Staff Break Room 325
Staff Restrooms/Locker Rooms 1,106
IDF Rooms 200
Staff Quiet Room 100
Administration Areas Sub-Total 6086
Shelter Vet Shelter Veterinary Lobby (including exam and closet) 530
Shelter Veterinary (2 FTE) 300 2 offices
Vet Tech (4 FTE) 240 1 shared office, 60 sq.ft. ea.
Vet Assist (2 FTE) 60 30 sq.ft. ea.
Surgery Prep Room 585
Pack 150
Surgery Room 230
Dog Holding 224
Cat Holding 126
Oxygen Room 60
Shelter Veterinary Sub-Total 2505
Interior Spaces Sub-Total 21,308
Circulation, Wall Thickness @ 30% 6,392
Total Interior Areas (rounded) 27,800
Covered Exterior Areas
Multipurpose Room Covered Patio 400
Staff Break Room Covered Patio 168
Sallyport / Cage Storage 1,296
Exterior Kennel Adoption (57) + Confiscate/Quar/Iso (92) 4,768 outdoor kennel 4'x8' = 32 sq.ft. ea.
Cat Outdoor Kennels 160 4 @ 40 nsf ea.
Cat Colony Porches 216 3 @ 72 nsf ea (8 cats)
Barn 2,160
Covered Exercise Yard 800
Feral Cat Pens 865
Storage Shed 400
Walk In Cooler 255
Total Covered Exterior Areas (rounded) 11,500
TOTAL INTERIOR AND EXTERIOR (rounded) 39,300
84
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 61 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX G: PROJECTED OPERATING BUDGET COMPARISON
Projected Operating Budget Comparison
cont….
CURRENT MODEL A MODEL B MODEL C
Item CONTRACT-OUT MODEL CONTRACT-OUT
MODEL CONTINUED
NEW ELK GROVE-
ONLY SHELTER
NEW REGIONAL
SHELTER
Comments
(2015 dollars) (2015 dollars) (2015 dollars) (2015 dollars)
ASSUMPTIONS
Est. existing Basement Level area 0 SF 0 SF 0 SF 0 SF
Est. existing Main Level area 0 SF 0 SF 0 SF 0 SF
Est. existing Upper Level area 0 SF 0 SF 0 SF 0 SF
Year of operation 2013 YR 2015 YR 2017 YR 2017 YR All costs shown in 2015 dollars.
Staffing 7.8 FTE 7.8 FTE 26.3 FTE 35.8 FTE Includes 0.8 FTE sworn staff.
Site area 0 AC 0 AC 5 AC 5.5 AC
Building area 478 SF 478 SF 22,500 SF 27,600 SF
Average staff salary, fully loaded, per FTE $101,418 (2) $107,503 (2) $80,000 (3) $80,000 (3)
Yearly utility cost (HVAC, water, power, SS, SD) Int. Services Int. Services $5 SF $5 SF
Yearly tel/data/communications cost Int. Services Int. Services $1 SF $1 SF
Yearly building systems maintenance cost Int. Services Int. Services $3 SF $3 SF
Yearly janitorial and site maintenance cost Int. Services Int. Services $1 SF $1 SF
Yearly waste removal cost $0 $0 $1 SF $1 SF
Deceased animal removal (Koefran or sim.) $0 $0 MO $1,100 MO $1,400 MO quote 10/17, 2-3 pickup/week.
Elk Grove contract amount to County $595,000 $635,000 (1) $0 $0
EXPENSE
Professional services $602,300 $645,000 (11) $20,000 $25,000
Salaries, loaded with all benefits $791,061 $838,525 $2,104,000 (5) $2,864,000 (5)
Insurance Int. Services Int. Services $0 $0 assumes none included.
Shelter food and supplies $0 $0 $25,000 $35,000
Medical and dental supplies $0 $0 $35,000 $45,000
Tools and equipment $6,000 $6,360 (11) $20,000 $25,000
Furnishings $0 $0 $3,500 $3,800
Memberships and subscriptions $500 $530 (11) $1,100 $1,500
Training $10,000 $10,600 (11) $50,000 $55,000
Mobile equipment incl. phones $3,600 $3,816 (11) $10,000 $12,000
Miscellaneous material and supplies $8,000 $8,480 (11) $10,000 $12,000
Public relations $2,500 $2,650 (11) $5,000 $5,000
Legal services $6,880 $7,293 (11) $10,000 $10,000
Contract veterinary services $26,000 $27,560 (11) $30,000 $35,000
Spay/ neuter program $5,000 $5,300 (11) $0 $0
Vehicle - purchase $0 $58,000 (12) $116,000 (12) $116,000 (12)
Vehicle - fuel Int. Services Int. Services $51,500 (11) $51,500 (11)
Vehicle - maintenance, repair, warranty, etc. Int. Services Int. Services $25,000 (11) $25,000 (11)
Building - utilities Int. Services Int. Services $112,500 (6) $138,000 (6)
Building - communications Int. Services Int. Services $22,500 (6) $27,600 (6)
Building - systems maintenance Int. Services Int. Services $67,500 (6) $82,800 (6)
Building - janitorial Int. Services Int. Services $22,500 (6) $27,600 (6)
Building - waste removal service Int. Services Int. Services $22,500 (6) $27,600 (6)
Deceased animal removal (Koefran or sim.) $0 Int. Services $13,200 (7) $16,800 (7)
Lease - printing and copying equip., other Int. Services $0 $2,500 $3,000
Internal services and cost allocations $243,490 $258,099 (11) incl. above incl. above
TOTAL EXPENSE $1,705,331 $1,872,213 $2,779,300 $3,644,200
Referenced notes:
(1) Projected increase for 2015 per City of Elk Grove. It is unknown what the contract would be if services are delivered from a new facility.
(2) Average staff salary shown is based on existing actual salaries for 7.8 staff as follows: 1 Supervisor, 4 ACO, 2 administrative and 0.8 sworn staff. Assumes no staff increase in 2015.
(3) Average staff salary shown is estimated based on full animal shelter staff including kennel workers, animal care attendants, sworn admin. oversight, etc.
(4) Not used.
(5) Salaries shown are Staffing x Average staff salary, fully loaded, per FTE.
(6) Figures shown are Building area x the corresponding units for each under Assumptions above.
(7) The yearly amount shown for animal removal is 12 x the monthly amount shown for the Koefran under Assumptions above.
(8) The contract amount shown is that amount required to keep Elk Grove's yearly net costs same as the Elk Grove-only shelter in Model B.
(9) The cost shown for the Model C Regional Shelter is controlled to ensure that City of Elk Grove cost does not exceed that for Model B - Elk Grove-only Shelter. See note (8).
(10) FY 2014 actual amount shown.
(11) FY 2015 City amount is estimated by multiplying the actual 2014 figure by 1.06 escalation factor.
(12) Estimate provided by City. .
85
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 62 of 80 January 12, 2015
Koret Shelter Medicine Program
Projected Operating Budget Comparison, cont.
CURRENT MODEL A MODEL B MODEL C
Item CONTRACT-OUT MODEL CONTRACT-OUT
MODEL CONTINUED
NEW ELK GROVE-
ONLY SHELTER
NEW REGIONAL
SHELTER
Comments
(2015 dollars) (2015 dollars) (2015 dollars) (2015 dollars)
REVENUE
Animal licenses $74,565 (10) $79,039 (11) $100,000 $100,000
Animal Control fees and citations $67,006 (10) $71,026 (11) $70,000 $70,000
Humane services $0 $0 $0 $0 assumes none included.
Other charges for services $0 $0 $0 $0 assumes none included.
Contracts or JPA share of Isleton, Galt and RC $0 $0 $0 $860,000 (8)
From non-profits $0 $0 $0 $0 assumes none included.
Donations and grants $0 $0 $10,000 $15,000 existing not known.
Other $0 $0 $0 $0 assumes none included.
TOTAL REVENUE $141,571 $150,065 $180,000 $1,045,000
NET COST (EXPENSE) ($1,563,760) ($1,722,148) ($2,599,300) ($2,599,200)
Rounded for Fiscal Planning Purposes ($1,564,000) ($1,723,000) ($2,600,000) ($2,600,000) (9)
Referenced notes:
(1) Projected increase for 2015 per City of Elk Grove. It is unknown what the contract would be if services are delivered from a new facility.
(2) Average staff salary shown is based on existing actual salaries for 7.8 staff as follows: 1 Supervisor, 4 ACO, 2 administrative and 0.8 sworn staff. Assumes no staff increase in 2015.
(3) Average staff salary shown is estimated based on full animal shelter staff including kennel workers, animal care attendants, sworn admin. oversight, etc.
(4) Not used.
(5) Salaries shown are Staffing x Average staff salary, fully loaded, per FTE.
(6) Figures shown are Building area x the corresponding units for each under Assumptions above.
(7) The yearly amount shown for animal removal is 12 x the monthly amount shown for the Koefran under Assumptions above.
(8) The contract amount shown is that amount required to keep Elk Grove's yearly net costs same as the Elk Grove-only shelter in Model B.
(9) The cost shown for the Model C Regional Shelter is controlled to ensure that City of Elk Grove cost does not exceed that for Model B - Elk Grove-only Shelter. See note (8).
(10) FY 2014 actual amount shown.
(11) FY 2015 City amount is estimated by multiplying the actual 2014 figure by 1.06 escalation factor.
(12) Estimate provided by City. .
86
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 63 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX H: ESTIMATE OF PROBABLE COST – ELK GROVE ONLY SHELTER
Continued…..
PROJECT DATATotal Site Area 217,800 SF 5.0 Acres
Service yard and staff parking 15,000 SF
Barn and barnyard 3,000 SF
Barn pasture 20,000 SF
Animal exercise yards 10,000 SF
Public parking (incl. drives and fire access) 10,000 SF
Storage shed 400 SF
Feral cat pens 400 SF
Agility yard 20,000 SF
Landscaping w/ irrigation - intensive (around bldg.) 20,000 SF
Landscaping w/ irrigation - minimal (hydroseed, etc.) 75,000 SF
Hardscape including walkways/exercise areas 12,000 SF
Total Building Area 22,500 SF
Shelter 19,630 SF
Shelter Veterinary 2,870 SF
Covered Exterior Areas 9,500 SF
*incl. sallyport, ext. kennels, cat colony porches, cage storage
SITE ACQUISITIONLand purchase 5.0 AC $300,000 $1,500,000 allowance
Legal, other fees 1 LS $40,000 $40,000 allowance
Closing, other costs 1 LS $50,000 $50,000 allowance
SUBTOTAL SITE ACQUISITION 5.0 AC $318,000 $1,590,000
A. SITE ACQUISITION $1,590,000 rounded
SITEWORK CONSTRUCTIONOffsite Construction 5.0 AC $24,400 $122,000
Offsite demolition 1 LS $25,000 $25,000 allowance
Utilities, connect to street 1 LS $40,000 $40,000 allowance
Sidewalk, curb & gutter 1 LS $35,000 $35,000 allowance
Driveway entrances 1 LS $22,000 $22,000 allowance
Onsite Construction 5.0 AC $349,200 $1,746,000Onsite demolition 1 EA $30,000 $30,000 allowance
Grading & pad preparation 1 LS $150,000 $150,000 allowance
Storm drainage 1 LS $150,000 $150,000 allowance
Potable water & meter 1 LS $40,000 $40,000 allowance
Fire water & hydrants 1 LS $90,000 $90,000 allowance
Sanitary sewer 1 LS $60,000 $60,000 allowance
Gas service 1 LS $20,000 $20,000 allowance
Electrical service, meter & pad 1 LS $50,000 $50,000 allowance
Electrical site lighting 1 LS $100,000 $100,000 allowance
87
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 64 of 80 January 12, 2015
Koret Shelter Medicine Program
Elk Grove Only Shelter Cost Continued…..
Continued…..
Fiber / Telephone service 1 LS $40,000 $40,000 allowance
Trash / Recycling enclosure 1 LS $25,000 $25,000 allowance
Sidewalks / flatwork 12,000 SF $10 $120,000 allowance
Vehicular paving, striping, drives and fire lanes 25,000 SF $8 $200,000 allowance
Curb & gutter 1 LS $30,000 $30,000 allowance
Chain link fencing 1,500 LF $30 $45,000 allowance
Security fencing incl. man gates - ornamental 600 LF $70 $42,000 allowance
Security fencing incl. man gates - chain link 450 LF $40 $18,000 allowance
Motorized gate 1 LS $28,000 $28,000 allowance
Security electronics 1 LS $25,000 $25,000 allowance
Landscape & irrigation - intensive 20,000 SF $6 $120,000 allowance
Landscape & irrigation - minimal 75,000 SF $1 $75,000 allowance
Artificial turf, outdoor play 1 LS $30,000 $30,000 allowance
Outdoor trails/par course 1 LS $25,000 $25,000 allowance
Outdoor pavilion 800 SF $35 $28,000 allowance
Barn 3,000 SF $60 $180,000 allowance
Site accessories - flagpole, signage, misc. 1 LS $25,000 $25,000 allowance
SUBTOTAL SITEWORK 5.0 AC $373,600 $1,868,000
BUILDING CONSTRUCTIONAnimal Shelter 19,630 SF $325 $6,379,750 allowance.
Animal Shelter - veterinary 2,870 SF $375 $1,076,250 allowance.
Animal Shelter - outdoor covered area 9,500 SF $75 $712,500 allowance.
(excl. barn & pavilion)
SUBTOTAL BUILDINGS 32,000 SF $260 $8,168,500
TOTALS FROM ABOVE (BLDG'S & SITE) $10,036,500
GENERAL REQUIREMENTS MARK-UPGeneral Conditions 6.00% $10,036,500 $602,190 allowance
General Contractor's Fee 5.00% $10,036,500 $501,825 allowance
Bonds & Insurance 1.50% $10,036,500 $150,548 allowance
SUBTOTAL GENERAL REQUIREMENTS 12.50% $1,254,563
B. DIRECT CONSTRUCTION COST $11,292,000 rounded
INDIRECT COSTEquipment $750,000
Equipment allowance 1 EA $100,000 $100,000 allowance
Animal equipment allowance 1 EA $450,000 $450,000 allowance
Furnishings equipment allowance 1 EA $200,000 $200,000 allowance
Other $1,620,880
Design and engineering fees 10 % $11,292,000 $1,129,200 allowance.
Testing and inspection 2 % $11,292,000 $225,840 allowance.
Topographical and utility survey 1 EA $25,000 $25,000 allowance.
Geotechnical investigation and report 1 EA $15,000 $15,000 allowance.
Project administration by City 2 % $11,292,000 $225,840 allowance.
SUBTOTAL INDIRECT COST $2,370,880
C. INDIRECT COST $2,371,000 rounded
88
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 65 of 80 January 12, 2015
Koret Shelter Medicine Program
Elk Grove Only Shelter Cost Continued…..
CONTINGENCIES & ESCALATIONContingencies $1,525,300
Contingency on site acquisition 10 % $1,590,000 $159,000 allowance.
Contingency on direct construction 10 % $11,292,000 $1,129,200 allowance.
Contingency on indirect cost 10 % $2,371,000 $237,100 allowance.
Escalation $381,325 costs shown are 2015.
Escalation on site acquisition 2.5 % $1,590,000 $39,750 allowance.
Escalation on direct construction 2.5 % $11,292,000 $282,300 allowance.
Escalation on indirect cost 2.5 % $2,371,000 $59,275 allowance.
SUBTOTAL CONTINGENCY & ESCALATION $1,906,625
D. CONTINGENCIES & ESCALATION $1,907,000 rounded
E. TOTAL PROJECT DEVELOPMENT COST (A+B+C+D) $17,200,000 rounded
89
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 66 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX I: ESTIMATE OF PROBABLE COST – REGIONAL SHELTER
Continued…..
PROJECT DATATotal Site Area 239,580 SF 5.5 Acres
Service yard and staff parking 17,000 SF
Barn and barnyard 3,000 SF
Barn pasture 20,000 SF
Animal exercise yards 10,000 SF
Public parking (incl. drives and fire access) 15,000 SF
Storage shed 400 SF
Feral cat pens 400 SF
Agility yard 20,000 SF
Landscaping w/ irrigation - intensive (around bldg.) 20,000 SF
Landscaping w/ irrigation - minimal (hydroseed, etc.) 80,480 SF
Hardscape including walkways/exercise areas 14,000 SF
Total Building Area 27,800 SF
Shelter 24,550 SF
Shelter Veterinary 3,250 SF
Covered Exterior Areas 11,500 SF
*incl. sallyport, ext. kennels, cat colony porches, cage storage
SITE ACQUISITIONLand purchase 5.5 AC $300,000 $1,650,000 allowance
Legal, other fees 1 LS $40,000 $40,000 allowance
Closing, other costs 1 LS $50,000 $50,000 allowance
SUBTOTAL SITE ACQUISITION 5.5 AC $316,364 $1,740,000
A. SITE ACQUISITION $1,740,000 rounded
SITEWORK CONSTRUCTIONOffsite Construction 5.5 AC $22,182 $122,000
Offsite demolition 1 LS $25,000 $25,000 allowance
Utilities, connect to street 1 LS $40,000 $40,000 allowance
Sidewalk, curb & gutter 1 LS $35,000 $35,000 allowance
Driveway entrances 1 LS $22,000 $22,000 allowance
Onsite Construction 5.5 AC $345,724 $1,901,480Onsite demolition 1 EA $30,000 $30,000 allowance
Grading & pad preparation 1 LS $180,000 $180,000 allowance
Storm drainage 1 LS $170,000 $170,000 allowance
Potable water & meter 1 LS $40,000 $40,000 allowance
Fire water & hydrants 1 LS $90,000 $90,000 allowance
Sanitary sewer 1 LS $60,000 $60,000 allowance
Gas service 1 LS $20,000 $20,000 allowance
Electrical service, meter & pad 1 LS $50,000 $50,000 allowance
Electrical site lighting 1 LS $120,000 $120,000 allowance
90
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 67 of 80 January 12, 2015
Koret Shelter Medicine Program
Regional Shelter Cost continued….
Continued…..
Fiber / Telephone service 1 LS $40,000 $40,000 allowance
Trash / Recycling enclosure 1 LS $25,000 $25,000 allowance
Sidewalks / flatwork 14,000 SF $10 $140,000 allowance
Vehicular paving, striping, drives and fire lanes 32,000 SF $8 $256,000 allowance
Curb & gutter 1 LS $30,000 $30,000 allowance
Chain link fencing 1,500 LF $30 $45,000 allowance
Security fencing incl. man gates - ornamental 600 LF $70 $42,000 allowance
Security fencing incl. man gates - chain link 550 LF $40 $22,000 allowance
Motorized gate 1 LS $28,000 $28,000 allowance
Security electronics 1 LS $25,000 $25,000 allowance
Landscape & irrigation - intensive 20,000 SF $6 $120,000 allowance
Landscape & irrigation - minimal 80,480 SF $1 $80,480 allowance
Artificial turf, outdoor play 1 LS $30,000 $30,000 allowance
Outdoor trails/par course 1 LS $25,000 $25,000 allowance
Outdoor pavilion 800 SF $35 $28,000 allowance
Barn 3,000 SF $60 $180,000 allowance
Site accessories - flagpole, signage, misc. 1 LS $25,000 $25,000 allowance
SUBTOTAL SITEWORK 5.5 AC $367,905 $2,023,480
BUILDING CONSTRUCTIONAnimal Shelter 24,550 SF $325 $7,978,750 allowance
Animal Shelter - veterinary 3,250 SF $375 $1,218,750 allowance
Animal Shelter - outdoor covered area 11,500 SF $75 $862,500 allowance
(excl. barn & pavilion)
SUBTOTAL BUILDINGS 39,300 SF $260 $10,060,000
TOTALS FROM ABOVE (BLDG'S & SITE) $12,083,480
GENERAL REQUIREMENTS MARK-UPGeneral Conditions 6.00% $12,083,480 $725,009 allowance
General Contractor's Fee 5.00% $12,083,480 $604,174 allowance
Bonds & Insurance 1.50% $12,083,480 $181,252 allowance.
SUBTOTAL GENERAL REQUIREMENTS 12.50% $1,510,435
B. DIRECT CONSTRUCTION COST $13,594,000 rounded
INDIRECT COSTEquipment $890,000
Equipment allowance 1 EA $120,000 $120,000 allowance
Animal equipment allowance 1 EA $550,000 $550,000 allowance
Furnishings equipment allowance 1 EA $220,000 $220,000 allowance
Other $1,943,160 allowance
Design and engineering fees 10 % $13,594,000 $1,359,400 allowance
Testing and inspection 2 % $13,594,000 $271,880 allowance
Topographical and utility survey 1 EA $25,000 $25,000 allowance
Geotechnical investigation and report 1 EA $15,000 $15,000 allowance
Project administration by City 2 % $13,594,000 $271,880 allowance
SUBTOTAL INDIRECT COST $2,833,160
C. INDIRECT COST $2,834,000 rounded
91
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 68 of 80 January 12, 2015
Koret Shelter Medicine Program
Regional Shelter Cost continued….
CONTINGENCIES & ESCALATIONContingencies $1,816,800
Contingency on site acquisition 10 % $1,740,000 $174,000 allowance
Contingency on direct construction 10 % $13,594,000 $1,359,400 allowance
Contingency on indirect cost 10 % $2,834,000 $283,400 allowance
Escalation $454,200 costs shown are 2014.
Escalation on site acquisition 2.5 % $1,740,000 $43,500 allowance
Escalation on direct construction 2.5 % $13,594,000 $339,850 allowance
Escalation on indirect cost 2.5 % $2,834,000 $70,850 allowance
$2,271,000
D. CONTINGENCIES & ESCALATION $2,271,000 rounded
E. TOTAL PROJECT DEVELOPMENT COST (A+B+C+D) $20,500,000 rounded
SUBTOTAL CONTINGENCY & ESCALATION
92
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 69 of 80 January 12, 2015
Koret Shelter Medicine Program
APPENDIX J: ESTIMATE OF PROBABLE COST – REMODEL OPTION
Continued….
PROJECT DATATotal Site Area 217,800 SF 5.0 Acres
Service yard and staff parking 15,000 SF
Barn and barnyard 3,000 SF
Barn pasture 20,000 SF
Animal exercise yards 10,000 SF
Public parking (incl. drives and fire access) 10,000 SF
Storage shed 400 SF
Feral cat pens 400 SF
Agility yard 0 SF assumes future
Landscaping w/ irrigation - minimal (around bldg.) 20,000 SF assumes minimal
Landscaping w/ irrigation - minimal (hydroseed, etc.) 93,000 SF assumes minimal
Hardscape including walkways/exercise areas 12,000 SF assumes existing
Total Building Area 22,500 SFShelter 16,525 SF
Shelter - Future Expansion 3,105 SF
Shelter Veterinary 2,870 SF
Covered Exterior Areas 11,500 SF
Exterior Covered Areas 9,500 SF
Exterior Areas - Future Expansion 2,000 SF
*incl. sallyport, ext. kennels, cat colony porches, cage storage
SITE & BUILDING ACQUISITIONBuilding and land purchase, based on cost/sf of bldg 22,500 SF $125 $2,812,500 allowance.
Legal, other fees 1 LS $40,000 $40,000 allowance.
Closing, other costs 1 LS $50,000 $50,000 allowance.
SUBTOTAL SITE & BUILDING ACQUISITION 5.0 AC $580,500 $2,902,500
A. SITE & BUILDING ACQUISITION $2,903,000 rounded
SITEWORK CONSTRUCTIONOffsite Construction 5.0 AC $0 $0
Offsite demolition 0 LS $0 $0 assumes none incl.
Utilities, connect to street 0 LS $0 $0 assumes none incl.
Sidewalk, curb & gutter 0 LS $0 $0 assumes none req'd
Driveway entrances 0 LS $0 $0 assumes none req'd
Onsite Construction 5.0 AC $111,800 $559,000Onsite demolition 1 EA $10,000 $10,000 allowance
Grading & pad preparation 1 LS $5,000 $5,000 allowance for barn
Storm drainage 1 LS $10,000 $10,000 allowance
Potable water & meter 1 LS $20,000 $20,000 allowance for barn
Fire water & hydrants 0 LS $0 $0 assumes none incl.
Sanitary sewer 1 LS $30,000 $30,000 allowance
Gas service 0 LS $0 $0 assumes none incl.
Electrical service 1 LS $25,000 $25,000 allowance for barn
Electrical site lighting 1 LS $10,000 $10,000 allowance
TI on current need only
93
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 70 of 80 January 12, 2015
Koret Shelter Medicine Program
Remodel option Continued…..
Continued….
Fiber / Telephone service 0 LS $0 $0 assumes none incl.
Trash / Recycling enclosure 0 LS $0 $0 assumes none req'd
Sidewalks / flatwork 2,500 SF $10 $25,000 assumes minimal req'd
Vehicular paving, striping, drives and fire lanes 5,000 SF $3 $15,000 assumes minimal req'd
Curb & gutter 1 LS $10,000 $10,000 assumes minimal req'd
Chain link fencing 1,500 LF $30 $45,000 allowance
Security fencing incl. man gates - ornamental 600 LF $70 $42,000 allowance
Security fencing incl. man gates - chain link 450 LF $40 $18,000 allowance
Motorized gate 1 LS $28,000 $28,000 allowance
Security electronics 1 LS $25,000 $25,000 allowance
Landscape & irrigation - intensive 3,000 SF $6 $18,000 allowance
Landscape & irrigation - minimal 3,000 SF $1 $3,000 allowance
Artificial turf, outdoor play 1 LS $15,000 $15,000 allowance
Outdoor pavilion 0 SF $0 $0 assumes none incl.
Barn 3,000 SF $60 $180,000 allowance
Site accessories - flagpole, signage, misc. 1 LS $25,000 $25,000 allowance
SUBTOTAL SITEWORK 5.0 AC $111,800 $559,000
BUILDING CONSTRUCTIONAnimal Shelter - remodel construction 16,525 SF $150 $2,478,750 allowance
Surplus Area - future TI 3,105 SF $0 $0 future phase
Animal Shelter - veterinary - remodel construction 2,870 SF $200 $574,000 allowance
Animal Shelter - outdoor covered area 9,500 SF $75 $712,500 allowance
Animal Shelter - future outdoor covered area 2,000 SF $0 $0 future phase
SUBTOTAL BUILDINGS 34,000 SF $120 $3,765,250
TOTALS FROM ABOVE (BLDG'S & SITE) $4,324,250
GENERAL REQUIREMENTS MARK-UPGeneral Conditions 8.00% $4,324,250 $345,940 allowance
General Contractor's Fee 8.00% $4,324,250 $345,940 allowance
Bonds & Insurance 1.50% $4,324,250 $64,864 allowance
SUBTOTAL GENERAL REQUIREMENTS 17.50% $756,744
B. DIRECT CONSTRUCTION COST $5,081,000 rounded
INDIRECT COSTEquipment $575,000
Equipment allowance 1 EA $75,000 $75,000 allowance
Animal equipment allowance 1 EA $350,000 $350,000 allowance
Furnishings equipment allowance 1 EA $150,000 $150,000 allowance
Other $762,150 allowance
Design and engineering fees 12 % $5,081,000 $609,720 allowance
Testing and inspection 1 % $5,081,000 $50,810 allowance
Topographical and utility survey 0 EA $0 $0 assumes none
Geotechnical investigation and report 0 EA $0 $0 assumes none
Project administration by City 2 % $5,081,000 $101,620 allowance
SUBTOTAL INDIRECT COST $1,337,150
C. INDIRECT COST $1,338,000 rounded
94
City of Elk Grove Animal Shelter Needs Assessment Study
Indigo | Hammond + Playle Architects 71 of 80 January 12, 2015
Koret Shelter Medicine Program
Remodel Option Continued…..
CONTINGENCIES & ESCALATIONContingencies $932,200
Contingency on site acquisition 10 % $2,903,000 $290,300 allowance
Contingency on direct construction 10 % $5,081,000 $508,100 allowance
Contingency on indirect cost 10 % $1,338,000 $133,800 allowance
Escalation $233,050 costs shown are 2015.
Escalation on site acquisition 2.5 % $2,903,000 $72,575 allowance
Escalation on direct construction 2.5 % $5,081,000 $127,025 allowance
Escalation on indirect cost 2.5 % $1,338,000 $33,450 allowance
SUBTOTAL CONTINGENCY & ESCALATION $1,165,250
D. CONTINGENCIES & ESCALATION $1,166,000 rounded
E. TOTAL PROJECT DEVELOPMENT COST (A+B+C+D) $10,500,000 rounded
95
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
2 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
APP
END
IX K
: PO
WER
POIN
T S
LID
ESH
OW
, “H
EALT
HY
ENV
IRO
NM
ENTS
FO
R E
LK G
RO
VE”
96
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
3 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
Shelter
facili
ties, anim
als
and
com
munitie
s: m
akin
g the c
onnection
Kate
F. H
url
ey, D
VM
, MP
VM
Ko
ret
She
lte
r M
ed
icin
e P
rogr
am C
en
ter
for
Co
mp
anio
n A
nim
al H
eal
th
Un
ive
rsit
y o
f C
alif
orn
ia, D
avis
w
ww
.sh
elte
rme
dic
ine
.co
m
ww
w.f
ace
bo
ok.
com
/sh
elt
erm
ed
icin
e
97
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
4 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
98
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
5 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
99
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
6 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
100
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
7 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
101
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
8 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
102
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
7
9 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
103
Cit
y o
f El
k G
rove
A
nim
al S
hel
ter
Nee
ds
Ass
essm
ent
Stu
dy
Ind
igo
| H
amm
on
d +
Pla
yle
Arc
hit
ects
8
0 o
f 8
0
J
anu
ary
12
, 20
15
Ko
ret
Shel
ter
Med
icin
e P
rogr
am
104