city of charles town

CITY OF CHARLES TOWN

CITY COUNCIL

AGENDA ● JUNE 4, 2021

Special Meeting Council Chambers 6:00 PM

101 East Washington Street, Charles Town, WV 25414

City of Charles Town Updated 6/10/2021 12:30 PM

CALL TO ORDER

I. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE

II. APPROVAL OF MINUTES

1. 4855: City Council Meeting Minutes - May 17, 2021

III. PUBLIC COMMENT: THIS PORTION OF THE AGENDA IS DESIGNED FOR THE

GENERAL PUBLIC TO SHARE THOUGHTS ON ITEMS OF INTEREST IN THE

COMMUNITY. UNTIL SUCH TIME AS STATE RESTRICTIONS TO ADDRESS THE

PUBLIC HEALTH EMERGENCY AND LIMIT THE SPREAD OF COVID-19 ARE

REVOKED, PUBLIC ACCESS TO THE MEETING ROOM WILL BE RESTRICTED.

MEMBERS OF THE PUBLIC MAY SUBMIT WRITTEN COMMENTS TO THE CITY

MANAGER/CLERK THAT WILL BE READ ALOUD.

IV. REPORTS

A. Ward Reports

B. Mayor's Report

C. Committee Reports

1. 4841: Ordinance Committee Meeting Report for May 20, 2021

2. 4842: Finance Committee Meeting Report for June 1, 2021

D. City Manager's Report

E. Police Chief's Report

V. UNFINISHED BUSINESS

1. 4843: Reconvening in the Council Chambers - Resolution

VI. NEW BUSINESS

VII. REFERRALS TO COMMITTEES/COMMISSIONS

VIII. APPROVAL OF BILLS

1. 4846: Payment of Bills - June 4, 2021

IX. ADJOURNMENT

X. INFORMATION ONLY - NEXT MEETING - JUNE 4, 2021 AT 7:00 PM

Agenda City Council June 4, 2021

City of Charles Town Updated 6/10/2021 12:30 PM

1. 4844: Article 1101 Nuisances - Signed

2. 4845: Article 201 Citations for External Sanitation Violations and Common Nuisance

Violations - Signed

XI. NOTICE: PUBLIC ACCESS TO THE MEETING ROOM WILL BE RESTRICTED

PURSUANT TO GOVERNOR JUSTICE’S EXECUTIVE ORDERS AND LOCAL HEALTH

REGULATIONS TO LIMIT THE SPREAD OF COVID-19. THE PUBLIC IS INVITED

TO ATTEND THIS MEETING VIA WEBCAST (WWW.CHARLESTOWNWV.US –

GOVERNMENT – AGENDAS AND MINUTES).

City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Manager's Office Charles Town, WV 25414 Category: Information Only Initiator: Carolyn Vezzosi

SCHEDULED

AGENDA ITEM (ID # 4855)

Updated: 6/10/2021 12:23 PM by Carolyn Vezzosi Page 1

City Council Meeting Minutes - May 17, 2021

ATTACHMENTS:

• May 17, 2021 City Council Meeting Minutes (DOCX)

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City of Charles Town Page 1 Updated 6/8/2021 4:37 PM

Regular Meeting Council Chambers 7:00 PM

101 East Washington Street, Charles Town, WV 25414

CALL TO ORDER

The meeting was called to order by the winner of the Mayor for a Day contest winner

Maggie Slover. Attendee Name Title Status Arrived

Bob Trainor Mayor Remote

Chet Hines Councilmember Remote

James Kratovil Councilmember Remote

Todd Coyle Councilmember Remote

Jean Petti Councilmember Remote

Michael George Councilmember Remote

Rikki Twyford Councilmember Remote

Kevin Tester Councilmember Remote

Mr. Daryl Hennessy, City Manager and Chris Kutcher, Chief of Police were also in

attendance remotely.

I. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE

The Moment of Silence and Pledge of Allegiance was led by Mayor for a Day Maggie

Slover.

II. APPROVAL OF MINUTES

1. 4809: Council Meeting Minutes - May 3, 2021

The following changes will be made to the May 3, 2021 Council minutes:

- Packet page 7, Section 4768: GoGov Application Briefing - In the last

sentence the word "role" will be replaced with "roll" to read "The plan is to

roll this application...".

- Packet page 7, Section 4760: Public Hearing Regarding Proposed

Amendments to the Codified Code of the City of Charles Town, West Virginia

with Regard to Part 9 Streets, Utilities, and Public Services, Article 921

Sewers - In the second paragraph the word "He" will be removed after the

word "comment" to read "One person who signed up for comment, urged the

Council...".

- Packet page 10, Paragraph VII Referrals to Committees/Commission, add:

“There were no referrals to committees or commissions.”

- Several other minor formatting corrections were discussed and corrected.

There being no other objections, corrections, or changes to the minutes,

Mayor Trainor declared the minutes approved.

III. PUBLIC COMMENT: THIS PORTION OF THE AGENDA IS DESIGNED FOR THE

GENERAL PUBLIC TO SHARE THOUGHTS ON ITEMS OF INTEREST IN THE

COMMUNITY. UNTIL SUCH TIME AS STATE RESTRICTIONS TO ADDRESS THE

PUBLIC HEALTH EMERGENCY AND LIMIT THE SPREAD OF COVID-19 ARE

REVOKED, PUBLIC ACCESS TO THE MEETING ROOM WILL BE RESTRICTED.

MEMBERS OF THE PUBLIC MAY APPEAR AT THE MEETING VIA THE VIRTUAL LINK

IN THE “ACCESS NOTICE” BELOW OR MAY SUBMIT WRITTEN COMMENTS TO THE

CITY MANAGER/CLERK THAT WILL BE READ ALOUD.

One person addressed the following:

• Jefferson County Development Authority's (JCDA) strategic plan concerning the

limiting of heavy industry in Jefferson County and reminding the Council of their own

2019 Resolution to preclude the recruitment of heavy industry into the City of

Charles Town; and

CITY OF CHARLES TOWN

CITY COUNCIL

MINUTES ● MAY 17, 2021

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Minutes City Council May 17, 2021


• The Charles Town Utility Board's (CTUB) Resolution No. 2019-01 - Resolution of

the Charles Town Utility Board in Support of the Route 9 Sewer Infrastructure

Project State Funding Package and the desire not to add amendments to the

agreement between the Utility Board and Rockwool. It has now been revealed

that CTUB is assisting Rockwool in their negotiations with the State to receive

public funding for the Route 9 Sewer Infrastructure Project.

IV. REPORTS

A. Ward Reports

Ward #2 - Mr. Tester reported he attended a ceremony with the WV State Treasurer,

Mr. Riley Moore, for the presentation of a check to the City of Charles Town

representing unclaimed money in the amount of approximately $20,000.

Ward #3 - Mr. Coyle reported that despite the unusual weather, the May 8th

Mother's Day Celebration event in downtown was a success.

Ward #3 - Ms. Petti reported the following:

• The Izaak Walton League's Annual Fishing Derby will be held on Saturday,

June 5, 2021;

• Jefferson County Parks and Recreation Department is accepting registration for

the Jefferson Memorial Park Tennis League. Interested parties should sign up

soon as spots are filling up fast; • Jefferson County Museum now has a “TikTok” page where patrons will be

able to view short videos;

• Potomac Valley Audubon Society is holding a native plant sale at Sunny

Meadows Garden Center on May 22, 2021; and • Ranson Community Garden is holding a cooking demonstration on May

22,2021.

Ward #4 - Ms. Twyford reported the following:

• She attended the Mother's Day Celebration event and congratulated Charles

Town Now on the fantastic job they did; • Her congratulations to Maggie Slover - Mayor of the Day winner;

• That outdoor seating is becoming very popular in cities throughout the

Country; and

• Washington High School will be having a drive-thru parade for all the

graduating seniors on Thursday May 19th at 6:00PM

Ward #4 - Mr. George reported he also attended the Mother's Day Celebration event

and had a wonderful time.

He reported he attended the following meetings:

• Personnel Committee;

• Historic Landmarks Commission; and

• Charles Town Utilities Board

B. Mayor's Report

Mayor Trainor reported he attended the following: • Finance Committee meeting;

• Police Pension Board meeting;

• Jefferson County Commission meeting where he presented the findings and

recommendations in the Homelessness Committee Report; • Mother's Day Celebration in downtown Charles Town; and

• WV State Treasurer's unclaimed property check presentation at the

Municipal Building.

1. 4794: Mayor for a Day Contest Winner(s)

Mayor Trainor congratulated the winner of the Mayor for a Day contest Maggie

Slover and runner up Lucy Field. Each contestant received a certificate,

commemorative coin and had the opportunity to present their ideas to the

Council.

C. Committee Reports

1. 4806: Finance Committee Report for May 4, 2021

Mayor Trainor reported that the Finance Committee met on May 4, 2021. The

FY21 General Fund Budget Revision will be discussed and voted on later in the

meeting.

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2. 4807: Personnel Committee Report for May 10, 2021

Mr. George reported that the Personnel Committee met on May 10, 2021. The

committee requested City staff to create a policy for payment of employee

benefits while on extended leave and a policy on maternity/paternity leave for

the committee to review and finalize. He also reported that the June meeting is

cancelled because of the upcoming election and the seating of the new City

Council.

3. 4808: Street Committee Report for May 13, 2021

Mr. Hines reported the Street Committee did not meet due to a lack of a quorum.

The Pavement Condition Assessment Report will be presented to the new City

Council at a future meeting.

D. City Manager's Report

Daryl Hennessy reported the following:

▪ The pool at Jefferson Memorial Park will be opened on Memorial Day this year

to start the 2021 summer season;

▪ The Charles Town Utility Board land parcels in Tuscawilla Hills and Patrick

Henry Estates have been completed.

▪ The American Rescue Plan funds have not yet been distributed from the State;

and

▪ The early voter turn-out for the election so far is roughly double that of the

early voter turn-out numbers at this juncture of the 2019 municipal election.

1. 4811: Boards and Commissions Roster (as of May 10, 2021)

The City Manager reviewed with Council the vacancies on the City of Charles

Town’s various Boards and Commissions.

2. 4812: Vacant Structures Tracking List

The City Manager reviewed the vacant structure tracking list with the Council.

E. Police Chief's Report

Chief Kutcher informed the Council that the Charles Town Police Department is

continuing to advertise for the department's police officer vacancy.

He thanked everyone who celebrated National Police Week 2021 by showing their

appreciation for the Charles Town Police Department. In particular, he thanked the

Charles Town Utility employees, Mrs. Wasson's 2nd grade class at C.W. Shipley

Elementary School, and Mrs. Flinchum's kindergarten class at Asbury Little Angels

Preschool.

Finally, he reported that a few vehicles, that were left unlocked, had been broken

into over the weekend. He reminded everyone that they should lock their cars and

not leave anything of value in them.

V. UNFINISHED BUSINESS

1. 4802: Public Hearing on Amendments to the Codified Code of the City of Charles

Town, West Virginia with Regard to Part 11 Health and Sanitation Code,

Article 1101 Nuisances

Mr. George moved to open the public hearing on the Second Reading and

Consideration of Amendments to the Codified Code of the City of Charles

Town, West Virginia with Regard to Part 11 Health and Sanitation Code,

Article 1101 Nuisances. Mr. Coyle seconded the motion. Hearing no

objections, Mayor Trainor opened the public hearing.

Mr. Hennessy informed the Council that no one signed up for public comment.

Mr. George moved to close the public hearing. Mr. Coyle seconded the

motion. Hearing no objections, Mayor Trainor closed the public hearing.

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RESULT: APPROVED AS AMENDED [UNANIMOUS]

MOVER: Michael George, Councilmember

SECONDER: Kevin Tester, Councilmember

AYES: Hines, Kratovil, Coyle, Petti, George, Twyford, Tester

RESULT: TABLED [UNANIMOUS]




2. 4804: Second Reading and Consideration of Amendments to the Codified Code of

the City of Charles Town, West Virginia with Regard to Part 11 Health and

Sanitation Code, Article 1101 Nuisances

Mr. George moved to accept the Second Reading and Consideration of

Amendments to the Codified Code of the City of Charles Town, West Virginia

with Regard to Part 11 Health and Sanitation Code, Article 1101 Nuisances. Mr. Tester seconded the motion, and it passed unanimously.

3. 4803: Public Hearing on Amendments to the Codified Code of the City of Charles

Town, West Virginia with Regard to Part 2 Home Rule, Article 201 Citations for

External Sanitation Violations and Common Nuisance Violations

Mr. George moved to open the public hearing on Amendments to the Codified

Code of the City of Charles Town, West Virginia with Regard to Part 2 Home

Rule, Article 201 Citations for External Sanitation Violations and Common

Nuisance Violations. Mr. Tester seconded the motion. Hearing no objections,

Mayor Trainor opened the public hearing.

Mr. Hennessy informed the Council that no one signed up for public comment.

Mr. George moved to close the public hearing. Mr. Tester seconded the

motion. Hearing no objections, Mayor Trainor closed the public hearing.

4. 4805: Second Reading and Consideration of Amendments to the Codified Code of

the City of Charles Town, West Virginia with Regard to Part 2 Home Rule,

Article 201 Citations for External Sanitation Violations and Common Nuisance

Violations

Mr. Hennessy informed the Council of the following change to the Ordinance:

- Section 201.002 Authority; Alternative Enforcement of External Sanitation

Violation and Common Nuisances - the word "Pilot" will be removed from the

sentence.

Mr. George moved to accept, with the proposed change, the Second Reading

and Consideration of Amendments to the Codified Code of the City of Charles

Town, West Virginia with Regard to Part 2 Home Rule, Article 201 Citations for

External Sanitation Violations and Common Nuisance Violations. Mr. Tester

seconded the motion, and it passed unanimously.

5. 4798: Reconvening in the Council Chambers

Mr. George moved to remove from table the Reconvening in the Council

Chambers discussion. Mr. Tester seconded the motion and it passed with no

objections.

Mr. Hennessy reminded the Council that the two meetings after the municipal

election, the canvassing board on June 2nd and the certification of the

election on June 4th, are required to be held in person.

Mr. George moved to table the discussion until the June 4th meeting. Mr.

Tester seconded the motion, and hearing no objections Mayor Trainor

declared the discussion tabled.

RESULT: APPROVED [UNANIMOUS]




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VI. NEW BUSINESS

1. 4801: Jefferson County Development Authority - Strategic Plan Presentation

Mr. Dennis Jarvis, the Jefferson County Development Authority (JCDA)

Executive Director, briefed the Council on the JCDA's new strategic plan.

2. 4797: FY21 General Fund Budget Revision #2 - Legal Services and Other

Mr. Hennessy reported the following FY2021 Budget revision

recommendation:

1.) Increase the Hotel/Motel Tax revenues by $30K ($85K budgeted;

estimated actual of $115K). Of these revenues 50% are allocated to the

Convention and Business Bureau and 50% are allocated to the Parks and

Recreation Board.

a. Visitor's Center (Line Item 901) will increase by $15K to $62.2K

b. Parks and Recreation - Transfers (Line Item 960) the City's subsidy

will decrease by $15K due to the corresponding fund increase from

the Hotel/Motel Tax

2.) Increase the City Attorney (Line Item 451): Legal services by an

estimated $25K ($100K budgeted; estimated actual of $125K)

3.) Decrease Contingencies - Other Contributions (Line Item 699) by

$10K;[+ $15K from Parks and Recreation (Line Item 960), and

minus $25K to City Attorney (Line Item 451)]

Mr. George moved to accept the FY21 General Fund Budget Revision #2 -

Legal Services and Other. Mr. Tester seconded the motion, and it passed

unanimously.

3. 4796: City Hall Lease with the Building Commission

Mr. Kratovil moved to accept the City Hall Lease with the Building

Commission. Mr. Coyle seconded the motion, and it passed unanimously.

4. 4799: Charles Town Tree Board Appointment

Ms. Twyford moved to open the nominations for the Charles Town Tree Board

Appointment. Mr. Tester seconded the motion, and it passed with no

objections.

Ms. Twyford moved to nominate Ms. Sarah Lawrence and Ms. Anne Walker to

the two vacant positions on the Board. Mr. George seconded the motion, and

it passed with no objections.

Mr. George moved to close the nominations. Mr. Tester seconded the motion,

and it passed without objections.

• The vote for appointing Ms. Sarah Lawrence to the Charles Town Tree

Board was eight (8) votes for and zero (0) votes against; Ms.

Lawrence was therefore appointed to the Charles Town Tree Board.

• The vote for appointing Ms. Anne Walker to the Charles Town Tree

Board was eight (8) votes for and zero (0) votes against; Ms. Walker

was therefore appointed to the Charles Town Tree Board.


MOVER: James Kratovil, Councilmember

SECONDER: Todd Coyle, Councilmember


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RESULT:

AYES:

APPROVED [UNANIMOUS]

Trainor, Hines, Kratovil, Coyle, Petti, George, Twyford, Tester


MOVER: James Kratovil, Councilmember

SECONDER: Michael George, Councilmember


Only the final vote is reflected in the table below.

5. 4800: Jefferson County Courthouse Historical Designation – Resolution

Mr. Kratovil moved to the approve the Jefferson County Courthouse Historical

Designation Resolution. Mr. George seconded the motion, and it passed

unanimously.

6. 4795: Ward 2 Council Vacancy - Preliminary Plans

Mr. George moved to approve the proposed plan on filling the Ward 2 Council

Vacancy. Ms. Twyford seconded the motion, and it passed unanimously.

VII. REFERRALS TO COMMITTEES/COMMISSIONS

There were no referrals to committees or commissions.

VIII. APPROVAL OF BILLS

1. 4810: Payment of Bills - May 17, 2021

Mayor Trainor asked the Council if there was any objections to the approval of

bills. Hearing no objections, he declared the bills approved as presented.

IX. ADJOURNMENT

Mayor Trainor asked if there was any other business to come before the Council.

Hearing none, he declared the meeting adjourned.

X. INFORMATION ONLY - NEXT MEETINGS - JUNE 2, 2021 7:00 PM (CANVASS);

JUNE 4, 2021 AT 6:00 PM (SPECIAL MEETING); AND JUNE 4, 2021 AT 7:00 PM

(CERTIFY ELECTION RESULTS)

1. 4813: Article 921 - Rate Equalization Ordinance I (signed)

XI. NOTICE: PUBLIC ACCESS TO THE MEETING ROOM WILL BE RESTRICTED

PURSUANT TO GOVERNOR JUSTICE’S EXECUTIVE ORDERS AND LOCAL HEALTH

REGULATIONS TO LIMIT THE SPREAD OF COVID-19. THE PUBLIC IS INVITED

TO ATTEND THIS MEETING VIA WEBCAST (WWW.CHARLESTOWNWV.US –

GOVERNMENT – AGENDAS AND MINUTES).

XII. ACCESS NOTICE: THE PUBLIC MAY ALSO ATTEND THE MEETING BY ACCESSING

THE FOLLOWING ZOOM LINK:

(HTTPS://US02WEB.ZOOM.US/J/85738156650?PWD=UTDKM1QXNHIVDNLCAX

HQQLDBRZJZDZ09 AND ENTERING THE PASSCODE: 588045); OR BY CALLING

(301) 715-8592 AND ENTERING THE MEETING ID: 857 3815 6650 AND

PASSCODE: 588045.

Mayor: _________________________ Date: _________________

City Clerk: ______________________ Date: __________________



SECONDER: Rikki Twyford, Councilmember


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http://www.charlestownwv.us/

City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Report Initiator: Daryl Hennessy

SCHEDULED


Updated: 6/1/2021 3:06 PM by Daryl Hennessy Page 1

Ordinance Committee Meeting Report for May 20, 2021

Attached is a copy of the pending referrals with the Ordinance Committee and a summary of

accomplishments since January 2020.

ATTACHMENTS:

• Pending Referrals (4.0) (XLSX)

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Revised: May 21, 2021

Codified Referral Final Council

Code Article Title Date Approval Description Review Status

ORDINANCE COMMITTEE ACTIONS

527 Noise Control 16-Sep-19- - -

Examine emerging conflict between downtown residents and businesses caused

by noise from late night entertainment (mostly music).

Topic discussed at a town hall meeting in November 2019, pending scheduled

review before committee

111 Council 16-Sep-19

- - -

Review existing city code regarding the operations of city council and make

adjustments as necessary to reflect current practices. Wages portion of the

referral has already been addressed.

Pending scheduled review before committee.

1322 Zoning District Provisions/Uses 3-Feb-20 - - - Medical cannabis dispensaries and other uses. Pending scheduled review before committee.

531 Simple possession of marijuana 3-Feb-20- - -

Related to zoning ordinance discussion about medical cannabis dispensaries and

other permitted uses.


Section 22 Power to repair sidewalks, etc. 2-Nov-20

- - -

Charter review committee and Council are asking the committee to consider

additional powers for the city to repair sidewalks and maintain other

infrastructure.


365 Curbside Pickup Program 15-Mar-21- - -

Committee will consider the merits of making the curbside pickup program

permanent.

The Committee began its review of this item on May 20, 2021.

1102.05(a) Urban Deer 15-Mar-21- - -

Committee to consider improvements to the Urban Deer hunting ordinance to

improve safety and effectiveness.

Draft changes have been recommended by interested citizens and will be

presented for initial consideration at the July 15, 2021 meeting.

Pending Planning Commission Recommendations

1322 Slot Machines on Washington Street 1-Mar-21

- - -

Original referral of Article 513 was later changed to 1322 to consider video lottery

establishments in the Old Town Mixed Use Commercial zoning district.

Planning Commission has held a preliminary discussion about the matter but is

still considering recommendations for Council.

- - - Public Notice Requirements 15-Mar-21- - -

Council has asked the Planning Commission if changes are needed to the public

notice requirements for major development projects.

Pending scheduled review before the Commission.

Committee Recommended and Council Approved Changes Since January 2020

925 Water - - - 6-Jan-20 Clean up tariff to align fees throughout CTUB system, etc. Ordinance enacted.

921 Sewers - - - 6-Jan-20 Clean up tariff to align fees throughout CTUB system, etc. Ordinance enacted.

361 Parking Generally - Round I - - - 16-Mar-20 Modernize the city's downtown parking program. Ordinance enacted.

365 Parking District - Round I - - - 16-Mar-20 Modernize the city's downtown parking program. Ordinance enacted.

111 Council - - - 18-May-20 Adjust compensation level for councilmembers. Ordinance enacted.

121 Mayor - - - 18-May-20 Adjust compensation level for mayor. Ordinance enacted.

147 Utility Board- - -

18-May-20 Update utility board structure and authorities following consolidation of the

Charles Town, Ranson, and PSD systems

Ordinance enacted.

1321-1325 Zoning Ordinance - - - 6-Jul-20 Establish a definition for cultural centers, allow accessory structure for a B&B, etc. Ordinance enacted.

Various State Law Changes - - - 6-Jul-20 Review changes in state law before adding to the city's codified code. Ordinance enacted.

138 Board of Park and Recreation - - - 20-Jul-20 Modernize parks and recreation board ordinance. Ordinance enacted.

ORDINANCE COMMITTEE - PENDING REFERRALS - TRACKING SHEET

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Revised: May 21, 2021

Codified Referral Final Council

Code Article Title Date Approval Description Review Status

ORDINANCE COMMITTEE - PENDING REFERRALS - TRACKING SHEET

202 Conveyance of Property Without Auction - - - 3-Aug-20 Updated to sell 114 W. Liberty Street for adequate consideration as determined

by City Council.

Ordinance enacted.

361 Parking Generally - Round II - - - 21-Sep-20 Modernize the city's downtown parking program. Ordinance enacted.

365 Parking District - Round II - - - 21-Sep-20 Modernize the city's downtown parking program. Ordinance enacted.

1104 Trees - - - 7-Dec-20 Modernize the city's tree ordinance. Ordinance enacted.

303 Enforcement, Impounding, Penalty - - - 16-Feb-21 Harmonize the impoundment provisions with other city ordinances, etc. Ordinance enacted.

921 Sewers - Rate Equalization - - - 3-May-21 Substantial change to sewer rates to begin equalizing throughout the system. Ordinance enacted.

1101 Nuisances - - - 17-May-21 Review existing code regarding the abatement of nuisance properties (in light of

recent drug house discussion)

Ordinance enacted.

201 Citations for External Sanitation Violations and

Common Nuisance Violations

- - - 17-May-21 Consider changes to this nuisance code at the same time the committee is

reviewing Article 1101

Ordinance enacted.

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City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Report Initiator: Daryl Hennessy

SCHEDULED



Finance Committee Meeting Report for June 1, 2021

ATTACHMENTS:

• Finance Committee Report_1Jun2021Meeting (PDF)

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City of Charles Town Finance Committee Report 1 June 2021 Meeting Drafted by: Bob Trainor - Chairman

Page 1 of 2

I. CalltoOrderooa2:00PM–MeetingwasheldviaZoomII. Personspresent:Finance Committee Members Mr. Chet Hines and Mr. Bob Trainor; Charles

Town City Manager, Mr. Daryl Hennessy; and City Accounting Supervisor, Ms. Breanna Barr

III. UnfinishedBusiness1. There was no unfinished business

IV. NewBusiness1. Public Safety Funding – Personnel (4837) – Tabled

Since approving this item would require a budget revision, the Committee voted to table it until the new City Council is seated.

Recommendations to the City Council: Information only.

2. B&O Penalty and Interest Waiver Request (4838)

Staff presented a B&O penalty and waiver request submitted by Ms. Karen Henline, Murray Sheet Metal. Ms. Henline explains in her waiver request that the B&O taxes were sent to Charleston, WV instead of Charles Town, WV. After being notified of the error, Ms. Henline contacted the City of Charleston, informed them of the error and submitted the full amount due to the City of Charles Town. She also requested that the City waive the penalty and interest charges associated with the late B&O payment. Since this situation appears to have been an honest mistake and was corrected shortly after Murray Sheet Metal was notified of the non-payment of B&O taxes due to Charles Town, the Committee authorized staff to waive the penalty and interest fees.

Recommendations to the City Council: Information only – no action required.

3. Establish New Bank Account – American Rescue Plan (4835)

Per the American Rescue Plan (ARP) requirement that any and all ARP funds must be held and accounted for in a separate account, the Committee authorized the City to open a separate account for the anticipated ARP funds. Further, since the Bank of Charles Town (BCT) offered a slightly better interest rate and terms than the City’s other banking partner, the Committee recommended that staff open the account at BCT.


4. Establish New Bank Account – Parks and Recreation USTA (4836)

The United States Tennis Association (USTA) has revised their fee collection process. Instead of localities collecting tournament fees and remitting dues to USTA, fees will be paid directly to USTA, who in turn will remit the locality’s share directly to their bank account. The Committee authorized the City to establish a separate bank account for USTA sponsored tournaments, per Staff’s recommendation.


V. InformationItemsNone

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VI. PendingItems1. 661 S. George Street – Permanent Sign (3837)

Tabled, pending clarification of sign location, which is anticipated to be resolved with the initial steps of the Alpha Architects Engineers contract to assess the initiative to extend the George Street sidewalk to the Municipal Building – 661 George Street.

Recommendations to the City Council: Information only.

VII. Themeetingwasadjournedooa2:34PM

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City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Resolution Initiator: Daryl Hennessy

SCHEDULED


Updated: 6/4/2021 11:53 AM by Daryl Hennessy Page 1

Reconvening in the Council Chambers - Resolution

Attached is a proposed resolution to rescind Resolution #2020-006.

ATTACHMENTS:

• Reconvening City Council Meetings in the Council Chambers (Council - June 2021) (DOCX)

• Meetings by Electronic Means - Signed (PDF)

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Resolution #2021 - xxx

City of Charles Town

101 East Washington Street, P.O. Box 14, Charles Town, WV 25414

Phone: (304) 725-2311 Web: www.charlestownwv.us

RESOLUTION

A Resolution to Rescind Resolution #2020-006 and Reconvene Future City Council Meetings in the Council Chambers

WHEREAS, on March 16, 2020, Governor Jim Justice declared a state of emergency for all counties in West Virginia to allow agencies to coordinate and create necessary measures to prepare for and respond to the outbreak of COVID-19; and WHEREAS, on March 23, 2020 Governor Jim Justice issued Executive Order 09-20 requiring West Virginians to stay-at-home and non-essential businesses within the state to temporarily cease operations as a means for slowing the spread of COVID-19; and WHEREAS, in response to the Governor’s initial directives, City Council adopted Resolution

#2020-006 at a special meeting on March 30, 2020, to temporarily suspend Section 111.01(1)(a)

of the city code and conduct future Council meetings telephonically or through other electronic

means; and

WHEREAS, on April 27, 2020, Governor Justice released initial guidance entitled West Virginia

Strong – The Comeback, a plan for reopening West Virginia’s economy and setting the stage for

lifting some of the public gathering restrictions imposed in his previous executive orders;

WHEREAS, The Comeback guidance continues to be periodically updated but was supplemented

on November 14, 2020 with Executive Order 77-20, which requires face coverings in all public

buildings and created a communication issue for members of Council and the public who found it

difficult to hear others behind the face coverings; and

WHEREAS, Governor Justice has recently started to lift face covering restrictions for some West

Virginians and publicly announced his intention for a more widespread lifting of the face covering

mandate on June 20, 2021;

WHEREAS, while COVID-19 remains present in the community, public health officials have

acknowledged that its risks are mitigated by the presence of vaccines, social distancing and

sanitation practices, and lower prevalence of community spread.

NOW, THEREFORE BE IT RESOLVED, the Charles Town City Council rescinds Resolution #2020-006 and plans to hold all future City Council meetings in the Council Chambers beginning with the next regularly scheduled meeting on June 22, 2021; and

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2 | P a g e

NOW, THEREFORE BE IT FURTHER RESOLVED, that Council will allow, to the extent it does not conflict with any other rules or by-laws, that other City Boards, Committees, and Commissions may continue to conduct meetings telephonically or by other electronic means under the requirements that all members and staff may hear, and be heard, by each other, and by which members of the public may, at a minimum, hear the proceedings, until such time as the new Council convenes to review the matter.

Adopted the _____________ day of ______________________________, 2021. Attest: _______________________________ ___________________________________ Robert M. Trainor Daryl Hennessy Mayor City Manager/Clerk

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City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Manager's Office Charles Town, WV 25414 Category: Budget Initiator: Carolyn Vezzosi

SCHEDULED


Updated: 6/3/2021 9:10 AM by Carolyn Vezzosi Page 1

Payment of Bills - June 4, 2021

ATTACHMENTS:

• BUILDING COMM COUNCIL REPORT 2021 06 04 (PDF)

• CAPITAL RESERVE COUNCIL REPORT 2021 06 04 (PDF)

• GENERAL FUND COUNCIL REPORT 2021 06 04 (PDF)

• PARKS AND REC COUNCIL REPORT 2021 06 04 (PDF)

• CAP RESERVE SPECIAL RUN 2021 06 04 (PDF)

• GEN FUND SPECIAL RUN 2021 06 04 (PDF)

• PARKS AND REC SPECIAL RUN 2021 06 04 (PDF)

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06-02-2021 01:12 PM PAGE: 1

VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_

BANK OF CHARLES TOWN 6/02/21 JUNE2021 BCT 661 LOAN PYMT BUILDING COMMISSIO 661 MUNI ANNEX BLDG 5,696.95

6/02/21 JUNE2021 BCT 661 LOAN PYMT BUILDING COMMISSIO LOAN INTRST-661 MUNI A 4,694.03_

TOTAL: 10,390.98

FRONTIER , INC 6/02/21 ELEVATOR RINGDOWN 5/10-6/9 BUILDING COMMISSIO CITY HALL 53.88_

TOTAL: 53.88

JOHNSON CONTROLS SECURITY SOLUTIONS 6/02/21 CWH ALARM SERV 6/1/21-8/31 BUILDING COMMISSIO CHARLES WASHINGTON HAL 258.00_

TOTAL: 258.00

=============== FUND TOTALS ================

400 BUILDING COMMISSION 10,702.86

--------------------------------------------

GRAND TOTAL: 10,702.86

--------------------------------------------

TOTAL PAGES: 1

APPROVED BY: __________________________________________________

APPROVED BY: __________________________________________________

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SELECTION CRITERIA

------------------------------------------------------------------------------------------------------------------------------------

SELECTION OPTIONS

VENDOR SET: 02-CT BUILDING COMMISSION

VENDOR: All

CLASSIFICATION: All

BANK CODE: Include: BC

ITEM DATE: 0/00/0000 THRU 99/99/9999

ITEM AMOUNT: 99,999,999.00CR THRU 99,999,999.00

GL POST DATE: 0/00/0000 THRU 99/99/9999

CHECK DATE: 6/02/2021 THRU 6/02/2021

------------------------------------------------------------------------------------------------------------------------------------

PAYROLL SELECTION

PAYROLL EXPENSES: NO

EXPENSE TYPE: N/A

CHECK DATE: 0/00/0000 THRU 99/99/9999

------------------------------------------------------------------------------------------------------------------------------------

PRINT OPTIONS

PRINT DATE: Check Date

SEQUENCE: By Vendor Sort

DESCRIPTION: Item

GL ACCTS: NO

REPORT TITLE:

SIGNATURE LINES: 2

------------------------------------------------------------------------------------------------------------------------------------

PACKET OPTIONS

INCLUDE REFUNDS: YES

INCLUDE OPEN ITEM:NO

------------------------------------------------------------------------------------------------------------------------------------

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EASTERN PANHANDLE REGIONAL PLANNING & 6/02/21 CT PAVEMENT ASSESSMENT CAPITAL RESERVE STREETS & TRANSPORTATI 4,608.00_

TOTAL: 4,608.00

GRANICUS 6/02/21 JULY2021 STREAMING & MINUT CAPITAL RESERVE GENERAL GOVERNMENT 347.26

6/02/21 JULY2021 STREAMING & MINUT CAPITAL RESERVE GENERAL GOVERNMENT 347.26_

TOTAL: 694.52

SUSTAINABLE SOLUTIONS, LLC 6/02/21 SKATEPARK REDEV. PROJ PYMT CAPITAL RESERVE GENERAL GOVERNMENT 27,964.00_

TOTAL: 27,964.00

=============== FUND TOTALS ================

200 CAPITAL RESERVE 33,266.52

--------------------------------------------


--------------------------------------------

TOTAL PAGES: 1

APPROVED BY: __________________________________________________

APPROVED BY: __________________________________________________

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SELECTION CRITERIA

------------------------------------------------------------------------------------------------------------------------------------

SELECTION OPTIONS

VENDOR SET: 01-City of Charles Town

VENDOR: All

CLASSIFICATION: All

BANK CODE: Include: CAP1

ITEM DATE: 0/00/0000 THRU 99/99/9999


GL POST DATE: 0/00/0000 THRU 99/99/9999

CHECK DATE: 6/02/2021 THRU 6/02/2021

------------------------------------------------------------------------------------------------------------------------------------

PAYROLL SELECTION


EXPENSE TYPE: N/A

CHECK DATE: 0/00/0000 THRU 99/99/9999

------------------------------------------------------------------------------------------------------------------------------------

PRINT OPTIONS



DESCRIPTION: Item

GL ACCTS: NO

REPORT TITLE:

SIGNATURE LINES: 2

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06-02-2021 01:09 PM PAGE: 1


ALPHA ASSOCIATES, INCORPORATED 6/02/21 WASHINGTON ST. DRAINAGE SU GENERAL FUND PLANNING & ZONING 833.30

6/02/21 WASHINGTON ST DRAINAGE SUR GENERAL FUND PLANNING & ZONING 2,153.45_

TOTAL: 2,986.75

ALTEC INDUSTRIES, INC 6/02/21 BUCKET TRUCK REPLACE CYCLI GENERAL FUND STREETS & HIGHWAYS 2,058.47_

TOTAL: 2,058.47

ANDREA DAVIS 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 420.00

6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 50.00_

TOTAL: 470.00

BLUELINE ADVANTAGE, LLC 6/02/21 PD ACCREDITATION PROJECT- GENERAL FUND POLICE DEPARTMENT 2,500.00_

TOTAL: 2,500.00

BOARD OF TRUSTEES OF THE POLICE PENSIO 6/02/21 DEPOSIT ERROR 5/20/2021 GENERAL FUND NON-DEPARTMENTAL 20.00

6/02/21 JUNE2021 POLICE PENSION CO GENERAL FUND POLICE DEPARTMENT 4,301.77_

TOTAL: 4,321.77

CAROLYN VEZZOSI 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 420.00


TOTAL: 470.00

CHARLES TOWN BOARD OF PARKS & REC 6/02/21 MAY2021 50% HOTEL COLLECT GENERAL FUND TRANSFERS 6,203.93_

TOTAL: 6,203.93

CINTAS 6/02/21 LAUNDRY BAGS GENERAL FUND STREETS & HIGHWAYS 122.22

6/02/21 LAUNDRY BAGS GENERAL FUND STREETS & HIGHWAYS 122.22_

TOTAL: 244.44

CITY OF CHARLES TOWN -- CAPITAL RESERV 6/02/21 APRIL 2021 REPAVING GENERAL FUND TRANSFERS 10,634.96_

TOTAL: 10,634.96

LAURENCE R CROFFORD ESQ 6/02/21 TRIALS 5/25/2021 GENERAL FUND POLICE JUDGE'S OFFICE 350.00_

TOTAL: 350.00

CHARLES TOWN BUILDING COMMISSION 6/02/21 FY2021 CITY HALL ANNUAL RE GENERAL FUND CITY HALL 120.00

6/02/21 JUNE 2021 CITY RENTS GENERAL FUND CITY HALL 2,550.00

6/02/21 JUNE 2021 CITY RENTS GENERAL FUND CITY HALL 16,667.00

6/02/21 JUNE 2021 CITY RENTS GENERAL FUND POLICE DEPARTMENT 7,840.98_

TOTAL: 27,177.98

CHARLES TOWN UTILITY BOARD 6/02/21 PROPERTY SALE 0 COUNTRY CL GENERAL FUND NON-DEPARTMENTAL 29,400.00

6/02/21 661 WATER DELIVERY 4/2&4/2 GENERAL FUND POLICE DEPARTMENT 95.48_

TOTAL: 29,495.48

JONATHAN DESARNO 6/02/21 50% TUITION REIMB- COM101 GENERAL FUND POLICE DEPARTMENT 887.50_

TOTAL: 887.50

FRONTIER, INC. 6/02/21 PD FAXLINE 5/7/21-6/6/21 GENERAL FUND POLICE DEPARTMENT 116.24_

TOTAL: 116.24

FRONTIER COMMUNICATIONS CORP 6/02/21 661 PD PHONE SERV 5/10-6/9 GENERAL FUND POLICE DEPARTMENT 1,197.94_

TOTAL: 1,197.94

GUARDIAN 6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND NON-DEPARTMENTAL 149.70

6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND CITY MANAGER'S OFFICE 8.98

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6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND TREASURER'S OFFICE 17.96

6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND CITY CLERK'S OFFICE 8.98

6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND PLANNING & ZONING 35.92

6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND PARKING 8.98

6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND POLICE DEPARTMENT 143.68

6/02/21 JUNE21 VISION PREMIUMS GENERAL FUND STREETS & HIGHWAYS 35.92_

TOTAL: 410.12

CHET HINES 6/02/21 HAPPY RETREAT GAS REIMB GENERAL FUND STREETS & HIGHWAYS 17.91

6/02/21 HAPPY RETREAT GAS REIMB GENERAL FUND STREETS & HIGHWAYS 6.42





6/02/21 HAPPY RETREAT SUPPLY REIMB GENERAL FUND STREETS & HIGHWAYS 2.94_

TOTAL: 67.50

JEFFERSON COUNTY CONVENTION & VISITOR' 6/02/21 MAY2021 50% HOTEL COLLECT GENERAL FUND VISITORS CENTER 6,203.93_

TOTAL: 6,203.93

JENI SALES 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 80.00


TOTAL: 130.00

JENNIFER SAKOLE 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 80.00


TOTAL: 130.00

JEROME SATHER 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 420.00


TOTAL: 470.00

JOHNSON CONTROLS SECURITY SOLUTIONS 6/02/21 CITY ALARM SERV 6/1/21-5/3 GENERAL FUND CITY HALL 2,321.05_

TOTAL: 2,321.05

KENNETH FANELLI 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 380.00


TOTAL: 430.00

NATHAN LORENA 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 80.00


TOTAL: 130.00

MARSHA GARDNER 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 660.00


TOTAL: 710.00

MICHAEL BOGDEN 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 460.00


TOTAL: 510.00

MUNICIPAL HOME RULE BOARD OPERATIONS F 6/02/21 2020 ANNUAL ASSESSMENT FEE GENERAL FUND CITY HALL 2,000.00_

TOTAL: 2,000.00

PAULA BOGDEN 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 460.00

6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 50.00

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_______________

TOTAL: 510.00

POTOMAC EDISON COMPANY, INC. 6/02/21 ELECTRIC SERV APRIL 2021 GENERAL FUND CITY HALL 1,008.90

6/02/21 ELECTRIC SERV APRIL 2021 GENERAL FUND PARKING 83.59

6/02/21 ELECTRIC SERV APRIL 2021 GENERAL FUND STREETS & HIGHWAYS 7,539.00

6/02/21 ELECTRIC SERV APRIL 2021 GENERAL FUND VISITORS CENTER 217.26_

TOTAL: 8,848.75

ROSS SEMLER 6/02/21 MOTHERS DAY EVENT MUSICIAN GENERAL FUND FAIR ASSOC/FESTIVAL 200.00_

TOTAL: 200.00

STAPLES ADVANTAGE 6/02/21 KCUPS,PENS,HANGING FOLDERS GENERAL FUND TREASURER'S OFFICE 12.99

6/02/21 RTN HP LASERJET PRINTER/TO GENERAL FUND CITY CLERK'S OFFICE 222.77-

6/02/21 HP ENVY 6455 PRINTER GENERAL FUND CITY CLERK'S OFFICE 149.89

6/02/21 KCUPS,PENS,HANGING FOLDERS GENERAL FUND ELECTIONS 85.00

6/02/21 KCUPS,PENS,HANGING FOLDERS GENERAL FUND CITY HALL 255.01

6/02/21 PAPERTOWEL HOLDER GENERAL FUND STREETS & HIGHWAYS 25.99

6/02/21 KCUPS,PENS,HANGING FOLDERS GENERAL FUND STREETS & HIGHWAYS 3.99_

TOTAL: 310.10

SUSTAINABLE STRATEGIES DC 6/02/21 MAY2021 BASE RETAINER FEE GENERAL FUND CITY HALL 2,400.00_

TOTAL: 2,400.00

TIAA COMMERCIAL FINANCE, INC. 6/02/21 2ND FLOOR COPIER RENTAL GENERAL FUND CITY HALL 221.15

6/02/21 3RD FLOOR COPIER RENTAL GENERAL FUND CITY HALL 179.61

6/02/21 2ND FLOOR PLAT PRINTER GENERAL FUND CITY HALL 153.50

6/02/21 2ND FLOOR PLAT PRINTER GENERAL FUND CITY HALL 300.00

6/02/21 2ND FLOOR PLAT PRINTER GENERAL FUND CITY HALL 43.50_

TOTAL: 897.76

UNITED WAY OF THE EASTERN PANHANDLE, I 6/02/21 TEEN COURT FEES MAY 2021 GENERAL FUND NON-DEPARTMENTAL 300.00_

TOTAL: 300.00

VALERIE CAMPBELL 6/02/21 MAY 2021 ELECTION WORKER GENERAL FUND ELECTIONS 380.00


TOTAL: 430.00

VITAL SIGNS PLUS, INC. 6/02/21 4 CITY SEALS FOR TRUCKS GENERAL FUND STREETS & HIGHWAYS 176.00_

TOTAL: 176.00

WB MASON CO INC. 6/02/21 PD COPIER PAPER 2 BOXES GENERAL FUND POLICE DEPARTMENT 84.62_

TOTAL: 84.62

WV STATE TREASURER'S OFFICE 6/02/21 MUNC COURT FEES MAY 2021 GENERAL FUND NON-DEPARTMENTAL 3,430.61_

TOTAL: 3,430.61

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=============== FUND TOTALS ================

001 GENERAL FUND 120,215.90

--------------------------------------------


--------------------------------------------

TOTAL PAGES: 4

APPROVED BY: __________________________________________________

APPROVED BY: __________________________________________________

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SELECTION CRITERIA

------------------------------------------------------------------------------------------------------------------------------------

SELECTION OPTIONS


VENDOR: All

CLASSIFICATION: All

BANK CODE: Include: AP1

ITEM DATE: 0/00/0000 THRU 99/99/9999


GL POST DATE: 0/00/0000 THRU 99/99/9999

CHECK DATE: 6/02/2021 THRU 6/02/2021

------------------------------------------------------------------------------------------------------------------------------------

PAYROLL SELECTION


EXPENSE TYPE: N/A

CHECK DATE: 0/00/0000 THRU 99/99/9999

------------------------------------------------------------------------------------------------------------------------------------

PRINT OPTIONS



DESCRIPTION: Item

GL ACCTS: NO

REPORT TITLE:

SIGNATURE LINES: 2

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SHEPHERD UNIVERSITY WELLNESS CENTER 6/02/21 5/30/21POOL RENT LIFEGRD T PARKS & REC PARKS & REC 1,224.30_

TOTAL: 1,224.30

=============== FUND TOTALS ================

207 PARKS & REC 1,224.30

--------------------------------------------


--------------------------------------------

TOTAL PAGES: 1

APPROVED BY: __________________________________________________

APPROVED BY: __________________________________________________

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SELECTION CRITERIA

------------------------------------------------------------------------------------------------------------------------------------

SELECTION OPTIONS

VENDOR SET: 03-CT BOARD OF P&R

VENDOR: All

CLASSIFICATION: All

BANK CODE: Include: PARK1

ITEM DATE: 0/00/0000 THRU 99/99/9999


GL POST DATE: 0/00/0000 THRU 99/99/9999

CHECK DATE: 6/02/2021 THRU 6/02/2021

------------------------------------------------------------------------------------------------------------------------------------

PAYROLL SELECTION


EXPENSE TYPE: N/A

CHECK DATE: 0/00/0000 THRU 99/99/9999

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PRINT OPTIONS



DESCRIPTION: Item

GL ACCTS: NO

REPORT TITLE:

SIGNATURE LINES: 2

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06-04-2021 12:57 AM PAGE: 1


EXECUTIVE EMERGENCY LIGHTING LLC 6/04/21 2021DODGE CHRG E-TICK PRIN CAPITAL RESERVE PUBLIC SAFETY 134.00

6/04/21 2021DODGE CHRG E-TICK PRIN CAPITAL RESERVE PUBLIC SAFETY 3,825.00

6/04/21 2021DODGE CHRG E-TICK PRIN CAPITAL RESERVE PUBLIC SAFETY 550.00

6/04/21 2021DODGE CHRG E-TICK PRIN CAPITAL RESERVE PUBLIC SAFETY 382.50

6/04/21 2021DODGE CHRG E-TICK PRIN CAPITAL RESERVE PUBLIC SAFETY 45.00-

TOTAL: 4,846.50

TAYLOR A HODGES 6/04/21 FY21 TMP-HODGES 323 E WASH CAPITAL RESERVE TREE BOARD 1,070.00_

TOTAL: 1,070.00

=============== FUND TOTALS ================

200 CAPITAL RESERVE 5,916.50

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TOTAL PAGES: 1

APPROVED BY: __________________________________________________

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AC &T CO., INC 6/04/21 40FT STRG CONTAINER GENERAL FUND STREETS & HIGHWAYS 70.00

6/04/21 PT 2021 MOTHERS DAY N CHAR GENERAL FUND FAIR ASSOC/FESTIVAL 359.00

6/04/21 PT 2021MOTHERS DAY S LAWRE GENERAL FUND FAIR ASSOC/FESTIVAL 99.00_

TOTAL: 528.00

ALTEC INDUSTRIES, INC 6/04/21 BUCKET TRUCK ROTATION REPA GENERAL FUND STREETS & HIGHWAYS 199.50_

TOTAL: 199.50

CINTAS 6/04/21 LAUNDRY BAGS GENERAL FUND STREETS & HIGHWAYS 127.46_

TOTAL: 127.46

CHARLES TOWN UTILITY BOARD 6/04/21 114 W LIBERTY ST 4/15-5/15 GENERAL FUND CITY HALL 53.97

6/04/21 105 S GEORGE ST 4/15-5/15 GENERAL FUND CITY HALL 101.97

6/04/21 661 S GEORGE ST SERV 4/15- GENERAL FUND POLICE DEPARTMENT 287.38

6/04/21 34 N WATER ST SERV 4/15-5/ GENERAL FUND STREETS & HIGHWAYS 82.89_

TOTAL: 526.21

SHENANDOAH SALES AND SERVICE INC. 6/04/21 SWEEPER REPAIRS GENERAL FUND STREETS & HIGHWAYS 31.20

6/04/21 SWEEPER REPAIRS GENERAL FUND STREETS & HIGHWAYS 249.60



6/04/21 SWEEPER REPAIRS GENERAL FUND STREETS & HIGHWAYS 18.49_

TOTAL: 847.35

=============== FUND TOTALS ================

001 GENERAL FUND 2,228.52

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TOTAL PAGES: 1

APPROVED BY: __________________________________________________

APPROVED BY: __________________________________________________

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06-04-2021 01:07 PM PAGE: 1


AC & T CO., INC 6/04/21 JMP PORTA POTTY SERV PARKS & REC PARKS & REC 253.00_

TOTAL: 253.00

CHARLES TOWN UTILITY BOARD 6/04/21 22 WATER ST SERV 4/15-5/15 PARKS & REC PARKS & REC 53.97

6/04/21 JMP WATER SERV 4/20-5/15/2 PARKS & REC PARKS & REC 2,011.02_

TOTAL: 2,064.99

FRANSISCO AMORE 6/04/21 2021 JMP POOL SEASON SUPPL PARKS & REC PARKS & REC 69.24

6/04/21 2021 JMP POOL SEASON SUPPL PARKS & REC PARKS & REC 121.19_

TOTAL: 190.43

HALLTOWN POOL & SPA 6/04/21 2021 JMP POOL CHEMICALS/PU PARKS & REC PARKS & REC 2,475.00

6/04/21 2021 JMP POOL CHEMICALS/PU PARKS & REC PARKS & REC 1,000.00

6/04/21 2021 JMP POOL- 5 GAL OF SH PARKS & REC PARKS & REC 37.50_

TOTAL: 3,512.50

PLAYGROUND SPECIALISTS INC 6/04/21 12'' BLCK PLASTIC BORDER Q PARKS & REC PARKS & REC 2,552.00_

TOTAL: 2,552.00

=============== FUND TOTALS ================

207 PARKS & REC 8,572.92

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TOTAL PAGES: 1

APPROVED BY: __________________________________________________

APPROVED BY: __________________________________________________

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City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Information Only Initiator: Daryl Hennessy

SCHEDULED



Article 1101 Nuisances - Signed

ATTACHMENTS:

• Ord. #2021-004 - Nuisances (PDF)

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City Council Meeting: 06/04/21 06:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Information Only Initiator: Daryl Hennessy

SCHEDULED



Article 201 Citations for External Sanitation Violations and Common Nuisance Violations - Signed

ATTACHMENTS:

• Ord. #2021-003 - Citations for External Sanitation Violations and Common Nuisance Violations (PDF)

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