city of burlington · 2016. 6. 30. · councillor dennison – parks and recreation department...

CITY OF BURLINGTON

REGULAR MEETING OF COUNCIL NO. 5-10

MINUTES

DATE OF MEETING: Monday, March 22, 2010.

PLACE OF MEETING: Council Chambers, Level 2, City Hall at

7:00 p.m.

MEMBERS PRESENT: Mayor Cam Jackson and Councillors Rick

Craven, Peter Thoem, John Taylor, Jack

Dennison, Rick Goldring and Carol

D’Amelio.

MEMBERS ABSENT: None.

STAFF PRESENT: Roman Martiuk, Allan Magi, Mariana Iglesias,

Joan Ford, Donna Kell, Tom Eichenbaum,

Suzanne Whitehead and Jo-Anne Rudy.

PROCLAMATIONS:

United Nations World Autism Awareness Day April 2, 2010

Red Cross Month March 2010

MOTION TO CONFIRM COUNCIL MEETING MINUTES:

25. Moved by: Councillor Craven

Seconded by: Councillor Dennison

THAT the minutes of the following meeting of Council be hereby confirmed:

Regular meeting of Council No. 4-10 held Monday, February 22, 2010.

MOTION CARRIED

DECLARATIONS OF INTEREST:

Councillor Dennison – Parks and Recreation Department report PR-13-10, dated

February 9, 2010, providing an update on the Parks and Recreation Department Work

Plan as it relates to Aqua Fitness, Parks and Recreation Department report PR-12-10,

dated February 9, 2010 as it relates to Ontario Men’s and Women’s Singles Squash

Championships and also as it relates to partnerships with supplementary private sector

facilities and the overall 2010 budget as it relates to rates and fees, as he and his children

own Cedar Springs Health, Racquet and Sports club, which provides recreational

programs and services.

REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 2

DELEGATIONS:

Approval of Freeman Station Final Site Selection Option

See Item DI-03-10-1

1. Marianne Meed Ward, 497 Martha Street, Burlington, L7R 2R1, spoke in opposition to

Option B and provided feedback from 176 residents across the City and summarized the

key findings which showed 17 residents in support and 159 opposed to the placement of

Freeman Station in Spencer Smith Park. Meed Ward indicated that most residents were

in support of saving the station and locating it at Ireland House.

2. Les Armstrong, Burlington (Ward 1), indicated that although this location isn’t as

historically significant as the west end of Spencer Smith Park, it is a very suitable

compromise and will add positively to the streetscape of the area. Armstrong noted that

this location will afford the public easy access to the station and attract considerable

interest to private business who could lease the facility and added that there could also be

interest in the building for civic uses.

3. Jane Ann Newson, Chair, Heritage Burlington, advised that this is the most appropriate

and preferred location for the station and added that it has the wow factor the City’s been

looking for. Newson indicated that it will provide more possibilities for reuse and for the

public to connect with it through historical signage, photographs and storyboards.

Newson stated the importance of moving the station before it’s too late and urged

Council to please save the station.

4. Barb Teatero, representing the Burlington Museums Board, indicated that the station is a

key cultural resource and played a major role in the development of Burlington. Teatero

stated that the station would be maintaining its historical context if located in the

downtown and noted that it would contribute to the waterfront as the City’s cultural

centre.

5. Dave Morris, President, Burlington Historical Society, stated the importance of relocating

and saving this historical building and keeping it in Burlington. Morris noted that the

station would provide much needed washrooms at the east end of Spencer Smith Park and

urged Council to recognize the City’s historical past and save the station.

6. Bill Leslie, Burlington (Ward 3), spoke in opposition to Option B. Leslie distributed both

a Cad drawing of the Freeman Station at the proposed location and a picture of the actual

building to scale at the proposed location which showed that restaurant patio views of the

lake and Spencer Smith Park would be obliterated. Leslie noted that thousands of

residents and tourists enjoy these views every day of the summer and asked Council not

to make a last resort decision.

7. Joe Veitch, 1323 Lakeshore Road, Burlington indicated that Spencer Smith Park was a

Centennial project in 1964 and has since been attacked by adding buildings, parking lots

and destroying wooded areas. Veitch stated a number of reasons why the station should

not be located in the park and noted that because Council does not have a clear use for the

building, it should not be put in the park.


8. Janice Hambrock, 1002-415 Locust Street, Burlington, representing Harbourview

residents, submitted a petition from 23 Harbourview residents indicating that they oppose

the placement of Freeman Station in Spencer Smith Park and request Council to continue

exploring other location options for this building. Hambrock indicated that the station

would obstruct the panoramic view of the lake and expressed disappointment that

Council would consider encroaching on the limited green space in the downtown.

9. George Curran, 5387 Clive Crescent, Burlington, L7L 3N9, indicated that it is a terrible

tragedy to have a historical building deteriorate and noted that his first choice for the

location of Freeman Station would be Brock Park. Curran stated that an appropriate use

for this building would be to house the Sports Hall of Fame and various sports heritage

displays.

10. Bryce Leggatt, Chair, Burlington Sports Hall of Fame, advised that his organization has

been looking for a permanent space in the downtown and noted that if Freeman Station

was located in Spencer Smith Park, it would seem quite fitting that part of the facility be

made available to the Burlington Sports Hall of Fame. Leggatt indicated that they could

generate some revenue and would be in a position to offer some income to the City.

Leggatt noted that Brock Park would also be a suitable location for the station.

11. Pat Beaudoin, President, Burlington Art Centre Board of Directors, indicated that the

possibility of Freeman Station being located in the parking lot of the Burlington Art

Centre came to their attention very recently and noted that they have some concerns such

as loss of parking spaces, staffing and security issues, to name a few. Beaudoin noted

that they would need time to consult with their board and partners before making a firm

decision.

Approval of a Residential Development Charges Deferral Agreement for 551 Maple

Avenue

See Item F-14-10

12. Joe Lamb, 203-430 Pearl Street, Burlington spoke in opposition to this agreement and

noted that it goes against current policy and best practices when it comes to residential

developments. Lamb indicated that this type of agreement without the proper

consultation and transparency could be viewed as favouritism. Lamb noted that he does

not want his hard earned tax dollars being used to play banker to a big developer.

Approval to Maintain the Present 3-Lane Section of Lakeshore Road

See Item E-24-10-1

13. Joe Lamb, 203-430 Pearl Street, Burlington stated that the existence of merge lanes in

front of Spencer Smith Park does not promote pedestrian safety and causes major

congestion along Lakeshore Road which results in road rage as cars go in and out of

traffic to get advantage over the vehicles who occupy the main lanes. Lamb suggested

that the merge lanes in front of Spencer’s Landing and Burlington Avenue be eliminated

and four lanes be created in this area.


Approval of the 2010 Current Budget

See Item F-15-10-5

14. David Miller, Executive Director, Sound of Music Festival, provided some history of the

festival noting the number of volunteers and sponsors involved in this event on an annual

basis and noted the economic impact with the thousands of people who attend every year.

Miller added that the dynamic of the festival would change if they had to charge

attendees.

CONSIDERATION OF RECOMMENDATIONS FROM STANDING COMMITTEES

Committee of the Whole Meeting of March 1, 2010

PRESENTATION OF A NEW BY-LAW REGULATING THE EXPANSION OF

DRIVEWAYS

Present to Council for enactment by-law 20-2010, a by-law pursuant to Section 130 of the

Municipal Act regulating the expansion of driveways, attached as Appendix A in

Engineering Department report E-27-10, dated February 12, 2010. (E-27-10)

REFERRAL OF THE INTERNATIONAL SPORT EVENTS HOSTING POLICY AND

INTERIM SPORT EVENT HOSTING GUIDELINES TO THE MAY 12, 2010 COMMUNITY

SERVICES COMMITTEE

Refer consideration of Parks and Recreation Department report PR-12-10, dated February 9,

2010 regarding the International Sport Events Hosting Policy and Interim Sport Event

Hosting Guidelines, to the May 12, 2010 Community Services Committee. (PR-12-10-1)

ENDORSEMENT OF CIVIC ENGAGEMENT IN THE MAYOR AND COUNCIL

COMMUNITY CLEANUP

Continue with the community clean up based on the importance of its initiative as well as

the connection to Burlington’s Strategic Plan; and

Rotate the location of the BBQ for the Mayor and Council Community Cleanup across the

community in a city facility with 2010 being in the north; and

Continue the Mayor and Council Community Cleanup under the Mayor’s office direction

using the mayor’s staff and Councillor’s assistants and other city staff as required; and

Fund the Mayor and Council Community Cleanup through general funds, with a direction

not to exceed $7,000, with the exception of Roads and Parks Maintenance staff time. (PR-

14-10)


APPROVAL OF ELGIN PARK AS THE LOCATION FOR THE APELDOORN PARK

EXCHANGE

Approve Elgin Park as the location for the Apeldoorn Park Exchange with a budget not to

exceed $100, 000. (PR-17-10)

DIRECTION TO MEET WITH HALTON REGIONAL STAFF REGARDING FEE

ASSISTANCE PROGRAMS AND AFFORDABLE RECREATIONAL OPPORTUNITIES

Direct the Acting Director of Parks and Recreation to meet with Region of Halton staff

(Children Services, Public Health Services and Ontario Works) to discuss current fee

assistance programs and potential opportunities to enhance affordable recreation

opportunities in the City of Burlington. (Councillor Thoem and Councillor D’Amelio)

(CW-04-10)

DIRECTION TO CONTACT THE PROVINCIAL GOVERNMENT REGARDING

COMMUNITY USE OF SCHOOLS SUBSIDY PROGRAM

Direct the Acting Director of Parks and Recreation to contact the provincial government to

better understand the Community Use of Schools Subsidy program; and

Direct the Acting Director of Parks and Recreation, in cooperation with both public school

boards, to undertake an audit of how provincial funds for the schools use subsidy program

are used in the City of Burlington; and

Direct the Acting Director of Parks and Recreation to undertake a review of the school use

subsidy program and its impact on the Community Schools Utilization Agreement and

report back to the Community Services Committee prior to the next Agreement being

approved. (Mayor Jackson) (CW-05-10)

FIVE ITEMS FOR RECEIPT:

THAT the following five items, having been given due consideration by the Community

Services Committee, be received and filed:

Report providing an update on the Fairview Street/Plains Road/QEW ramp reinstatement.

(E-25-10-1, February 12, 2010)

Email from Deb Caughlin, Manager of Committee Services, regarding the report

providing an update on the Fairview Street/Plains Road/QEW ramp reinstatement. (E-

25-10-2, February 26, 2010)

Report providing information on a policy framework on affordable access to recreation

for Ontarians. (PR-15-10, February 8, 2010)

Report providing an update on the status of the Parks & Recreation Work Plan. (PR-13-

10, February 9, 2010)


Delegation material from George Curran, President Burlington Sport Alliance, regarding

the report recommending approval of The International Sport Events Hosting Policy and

Interim Sport Event Hosting Guidelines. (PR-12-10-2, March 1, 2010)

Joint Community Development and Community Services Committee Meeting of March 1,

2010

APPROVAL OF A VARIANCE TO SIGN BY-LAW 34-2007 TO PERMIT A DECREASED

FRONT YARD SETBACK FOR A PROPOSED GROUND SIGN – CANADIAN TIRE

CORPORATION

Allow the application by the Canadian Tire Corporation, 2180 Yonge Street, Toronto,

ON M4P 2V8, for the following variance to Sign By-law 34-2007 for the property known

as 3250 Fairview Street:

1. A front yard setback of 1.5 m instead of the 3.81 m setback required under the

Sign By-law for a proposed ground sign; and

Having had regard for Section 99, Subsection 5 of the Municipal Act, 2001, S.O. 2001,

c.25 as amended, the variance request is found to be minor, to be desirable, and maintains

the intent of the said By-law, and the application is approved subject to the following

condition:

1. The variance applies to the proposed ground signage only and is valid only for the

duration of its existing use on site. (PB-22-10)

The following amendment was moved by Mayor Jackson and seconded by Councillor Dennison:

THAT Item DI-03-10-1 of the Joint Community Development and Community Services

Committee Meeting No. 3-10, be amended by deleting the recommendation in its entirety

and replacing with the following:

Approve in principle the south west corner of the parking lot at Brock Park and the Burlington

Art Centre as the final selection site for relocation of the historic Freeman Station; and

Direct the Executive Director of Corporate Strategic Initiatives to issue a request for proposal for

the relocation of the station to this site and retain a qualified consulting team for the preparation

of detailed design for the relocation including: site plan, landscaping and servicing, foundation

design, structure relocation and placement and a restoration plan; and

Authorize the Executive Director of Corporate Strategic Initiatives to obtain competitive bids for

construction of the site works, foundation and relocation of the Freeman Station; and

Authorize the General Manager of Development and Infrastructure to undertake a consultation

with the Burlington Art Centre, the Burlington Historical Society and the Burlington Sports Hall

of Fame Committee to develop a proposal or proposals for the community use of the relocated

station under the following general guidelines:


The building will not have a full basement

The Burlington Art Centre be given sufficient time to develop a memorandum of

understanding with the City regarding the prescribed uses subject to analysis of its impact

on Burlington Art Centre’s strategic plan

The Historical Society be given an opportunity to jointly develop a specialized display

honouring our City’s transportation heritage

The Hall of Fame Committee be given an opportunity to develop a specialized display

honouring our City’s sports and recreation heritage

Proceeds from the project budget of approximately $990,000 be used in part and by agreement

to support the capital expenditure of the Burlington Art Centre, the jointly used parking area

including resurfacing, lighting and landscape improvements, the display areas for the Hall of

Fame, the Historical Society and the Burlington Art Centre; and

Staff report back on progress within 3 weeks.

A Recorded Vote was requested by Councillor Dennison, resulting in the following:

IN FAVOUR: Mayor Jackson, Councillors Craven and D’Amelio

OPPOSED: Councillors Thoem, Taylor, Dennison and Goldring

(3 in favour, 4 opposed)

AMENDMENT FAILED

APPROVAL OF FREEMAN STATION FINAL SITE SELECTION OPTION

Approve Option B East end of Spencer Smith Park above grade (with lower level

walkout), as outlined in Development & Infrastructure Division report DI-3-10, dated

February 18, 2010, as the final selected site for relocation of the historic Freeman Station;

and

Direct the General Manager of Development & Infrastructure to issue a request for

proposal for the relocation of the station to the location described in Option B of

Development & Infrastructure Division report DI-3-10, dated February 18, 2010, and

retain a qualified consulting team for the preparation of a detailed design for the

relocation of the Station including: site plan, landscaping and servicing, foundation

design, structure relocation and placement, and a restoration plan; and

Authorize the General Manager of Development & Infrastructure to apply for site plan

approval and building permits, including permits from Conservation Halton, if necessary,

pursuant to Ontario Regulation 162/06; and


Authorize the General Manager of Development & Infrastructure to obtain competitive

bids for construction of the site works, foundation and relocation of the Freeman Station

and report back on the results; and

Direct the General Manager of Development & Infrastructure to proceed with Phase 3,

issuance of Request for Expressions of Interest (RFEI) for the Freeman Station adaptive

re-use project, as described in Development and Infrastructure Division report DI-3-10,

dated February 18, 2010, and report back to the Community Development Committee on

the RFEI outcome. (DI-03-10-1)

RECOMMENDATION FAILED

REFERRAL OF CONFIDENTIAL REPORT PROVIDING AN UPDATE ON THE BRANT

STREET PIER

Refer consideration of confidential Engineering Department report E-30-10, dated

February 18, 2010, to a Special Community Services Committee meeting to be held prior

to the Council meeting of March 22, 2010. (E-30-10-1)

DIRECTION REGARDING NEW CITY PARK – PAN AM GAMES UPDATE

Direct the Executive Director of Corporate & Strategic Initiatives to write to the Chair of

the Niagara Escarpment Commission requesting an opportunity to present additional

information on Burlington’s role in the Pan Am Games with New City Park as the

preferred site. (CD-04-10-2)

EIGHT ITEMS FOR RECEIPT:

THAT the following eight items, having been given due consideration by the Community

Development Committee, be received and filed:

Memorandum from Allan Magi, Executive Director of Corporate Strategic Initiatives

regarding the Pan Am Games – New City Park site. (CD-04-10-1, February 22, 2010)

PowerPoint presentation from Allan Magi, Executive Director of Corporate Strategic

Initiatives regarding the Pan Am Games – New City Park site. (CD-04-10-3, March 1,

2010)

PowerPoint Presentation from ATA Architects Inc., 211 Lakeshore Road East, Oakville,

L6J 1H7, concerning the report providing an update on the results of the January 18,

2010 Freeman Station workshop and final site selection options. (DI-03-10-2, March 1,

2010)

Freeman Station Heritage Impact Study: Relocation of Freeman Station to Spencer Smith

Park. (DI-03-10-3, March 1, 2010)


Delegation material from Les Armstrong, concerning the report providing an update on

the results of the January 18, 2010 Freeman Station workshop and final site selection

options. (DI-03-10-4, March 1, 2010)

Delegation material from Joe Veitch, concerning the report providing an update on the

results of the January 18, 2010 Freeman Station workshop and final site selection options.

(DI-03-10-5, March 1, 2010)

Correspondence from Susan Morrissey, Chair, Tourism Board of Directors, concerning

the report providing an update on the results of the January 18, 2010 Freeman Station

workshop and final site selection options. (DI-03-10-6, March 1, 2010)

Confidential PowerPoint presentation from Philip Kelly, Manager of Development and

Environmental Engineering, concerning the report providing an update on the Brant

Street Pier. (E-30-10-2, March 1, 2010)

Budget & Corporate Services Committee Meeting of March 2, 2010

APPROVAL OF A RESIDENTIAL DEVELOPMENT CHARGES DEFERRAL AGREEMENT

FOR 551 MAPLE AVENUE

Approve a residential development charges deferral agreement for 551 Maple Ave [535-

41/06] at the prime lending rate plus 1% of the city’s bank with the payment plan

specified in Appendix B of Finance Department report F-14-10, dated February 5, 2010;

and

Authorize staff to prepare a legal agreement for the development charges deferral

agreement for the development at 551 Maple Ave [535-41/06]. (F-14-10)

APPROVAL OF THE PROPOSED 2010 BURLINGTON DOWNTOWN BUSINESS

IMPROVEMENT AREA BUDGET AND LEVY

Approve the 2010 Proposed Budget for the Burlington Downtown Business Improvement

Area (BIA) as presented in Appendix B of Finance Report F-12-10, dated February 17,

2010 incorporating a BIA members’ levy of $522,500; and

Authorize the Treasurer to incorporate the resulting BIA tax rates into the 2010 Tax Levy

By-Law; and

Approve a $30,000 internal loan funded from the Hydro Reserve Fund in 2010 for the

Burlington Downtown Business Improvement Area (BIA) to be repaid in three equal

instalments plus interest at the City’s average annual borrowing rate. (F-12-10)


APPROVAL OF THE PROPOSED 2010 ALDERSHOT BUSINESS COMMUNITY

BUSINESS IMPROVEMENT AREA BUDGET AND LEVY

Approve the 2010 Proposed Budget for the Aldershot Business Community Business

Improvement Area (BIA) as presented in Appendix A of Finance Report F-13-10, dated

February 17, 2010 incorporating a BIA members’ levy of $76,000; and

Authorize the Treasurer to incorporate the resulting BIA tax rates into the 2010 Tax Levy

By-Law. (F-13-10)

ENDORSEMENT OF ACTIONS REGARDING QUARTERLY LITIGATION UPDATE

Endorse the actions of the City Solicitor in respect of Litigation matter #17 of Legal

Department report L-13-10 dated February 8, 2010 providing an update on the status

of litigation, prosecution, tribunal and property matters. (L-13-10)

DIRECTION TO REVIEW AND DEVELOP A POLICY FOR DEFERRALS ON

DEVELOPMENT CHARGES

Direct the Director of Finance to develop a policy for deferrals on development charges

for residential properties including not-for-profit and affordable housing, and review the

existing policy for deferrals on development charges on non-residential properties.

(Councillor Thoem) (BC-04-10)

FOUR ITEMS FOR RECEIPT:

THAT the following four items, having been given due consideration by the Budget and Corporate

Services Committee, be received and filed:

Report providing the status of the reserve for contingencies as at December 31, 2009.

(F-16-10-1, February 12, 2010)

Confidential Schedules 5 and 5/1 to Finance Department report providing the status of

the reserve for contingencies as at December 31, 2009. (F-16-10-2, February 12, 2010)

Report providing a Financial Status report as at December 31, 2009. (F-10-10, February

11, 2010)

Report regarding Council remuneration and expenses 2009. (F-11-10, February 11, 2010)


Community Services Committee Meeting of March 3, 2010

REFERRAL OF MEMORANDUM REGARDING THE REQUEST FOR SCHOOL BUS

PARKING AT IROQUOIS PARK.

Refer consideration of Parks & Recreation Department memo CC-06-10, dated February

19, 2010 regarding the request for school bus parking at Iroquois Park to the March 31,

2010 Community Services Committee. (CC-06-10)

REFERRAL OF CORRESPONDENCE FROM RESIDENT REGARDING A REQUEST FOR

SCHOOL BUS PARKING AT IROQUOIS PARK.

Refer consideration of correspondence from Margarita Darnel, CC-07-10, dated

December 3, 2009 regarding the request for school bus parking at Iroquois Park to the

March 31, 2010 Community Services Committee. (CC-07-10)

APPROVAL OF THE JOINT VENTURE AGREEMENTS

Approve the Joint Venture Policy (Appendix A) as outlined in Parks & Recreation

Department report PR-09-10, dated February 10, 2010; and

Rescind the existing Joint Venture Financing Policy; and

Direct the Executive Director of Corporate Strategic Initiatives Department to perform

condition assessments on all Joint Venture Facilities by December 31, 2010 to determine

the costs and anticipated timelines for the replacement of assets; and

Direct the Director of Parks & Recreation, in consultation with the Executive Director of

Finance and the City Solicitor to report to the Community Services Committee in the first

quarter of 2011 with a financial analysis based on building condition assessments that

details costs associated with capital renewal and financial impacts on Joint Venture

Organizations; and

Direct the Director of Parks & Recreation to renew expiring Joint Venture Agreements

on a month to month basis until Council approves a capital renewal strategy for Joint

Venture Facilities. (PR-09-10-1)

APPROVAL OF THE TYANDAGA MUNICIPAL GOLF COURSE – REVISED 2010

BUSINESS OPERATING MODEL AND PRICING STRUCTURE

Approve Option 2, for the transitional year 2010 Tyandaga Municipal Golf Course green

fee and membership rates and fees (excluding taxes) as follows:

That the following fees be effective March 4, 2010:

a) Green fee rates at $44.76 (am) and $35.24 (pm)

b) Junior membership fee at $476.18

c) Streamline membership categories and set the Adult 7-day membership at


$1, 1428.56 and the 5- day membership at 1317.87 and provide unlimited

golf

d) Introduce an Alternative Adult membership that includes an upfront fee of

$714.29 (7-day), $476.19 (5-day) and a $19.05 flat green fee rate - pay as

you play

; and

Delegate decision-making authority for 2010, as a trial period, to the General Manager of

Community Services, the Executive Director of Finance and the Director of Parks &

Recreation for the following operational business matters at Tyandaga Municipal Golf

Course:

1. Adjusting, if market conditions change, rates and fees for the golf program ,

including memberships, the Junior Program and tournaments to remain

competitive

2. Entrepreneurial partnership development

3. Develop targeted promotional golf campaigns that will include price

packaging for green fee play to promote the golf course based on a cost

analysis to ensure revenue targets are met

; and

Direct the Director of Parks & Recreation to report back at the end of the 2010 golf season

on the outcomes of the delegated authority trial period; and

Direct the Director of Parks & Recreation to submit an annual updated business plan at the

end of each golf season for Council’s consideration, in addition to the regular reporting as

part of the budget process on the Tyandaga Municipal Golf Course operation that will

include, but not limited to, green fees, memberships, promotional campaigns, tournament

and food and beverage sales performance; and

Direct the Director of Parks & Recreation to provide Council with monthly e-mail updates

on the highlights of the financial and business performance of Tyandaga Municipal Golf

Course from April – December that will provide revised year-end forecasts to supplement

the annual business report, including any adjustment made under delegated authority; and

Authorize that commencing in 2010, the contribution to the Tyandaga Vehicle Depreciation

Reserve Fund (VDRF) be in accordance with the schedule contained in Appendix C of

Parks and Recreation Department report PR-6-10, dated February 4, 2010; and

Refer the revised 2010 budget for Tyandaga to the March 9, 2010 Budget & Corporate

Services Committee deliberation on the proposed 2010 Budget. (PR-06-10)

APPROVAL TO MAINTAIN THE PRESENT 3-LANE SECTION OF LAKESHORE ROAD

Approve the recommended alternative of maintaining the present 3-lane section of

Lakeshore Road for the near future with full reconstruction and streetscaping deferred to

2019 in the 2010 – 2019 Capital Budget and Forecast. (E-24-10-1)


STATUS UPDATE ON THE RESIDENTIAL DRAINAGE ASSESSMENT (RDA) PROGRAM

Continue to undertake Phase 1 Engineering Assessments for Council approved RDA Pilot

Study areas; and

Fund the construction of the recommended drainage improvement works on public property

within the RDA Pilot study areas to assist residential property owners with drainage issues,

subject to the approval of City Council and consistent with Engineering Department report

E-67-08 dated November 26, 2008. Potential drainage improvements include but are not

limited to those outlined in Table 4.1 of Engineering Department report E-23-10, dated

January 27, 2010; and

Implement the drainage improvements outlined in Table 4.2 for private property to be paid

for by private property owners, subject to the recommended procedure outlined in Table 4.3

of Engineering Department report E-23-10, dated January 27, 2010; and

Adopt the procedure outlined in Table 4.3 of Engineering Department report E-23-10, dated

January 27, 2010, to assist residents with the implementation of drainage improvements on

private property; and

Authorize the Director of Engineering to prepare designs and to obtain bids from contractors

to construct the drainage improvements recommended on City property/easements for the

St. Mary’s Pilot study area; and

Authorize Engineering Department staff to meet with area residents and the external

professional engineering firms(s) retained for the RDA pilot study areas to present the

findings and recommendations from the Phase 1 Engineering studies; and

Direct the Director of Engineering to report back in the fall of 2011 on the extent to which

the recommendations in the Phase 1 Engineering studies have been implemented by

residents and provide a recommendation whether or not the RDA Pilot Program should

continue. (E-23-10)

APPROVAL OF THE DISCOVERY LANDING-OBSERVATORY FUNCTIONAL SPACE

REVIEW

Receive the Observatory Functional Space Review in Parks & Recreation Department report

PR-10-10 dated December 14, 2009; and

Approve expanding the existing year-round rental opportunities in the Observatory as

described in Parks & Recreation Department report PR-10-10 dated December 14, 2009;

and

Amend the approved 2010 Rates and Fees for the Observatory approved by Council on

December 14, 2009 to include an additional flat fee of $100 to book the Lobby area. (PR-

10-10-1)


FOUR ITEMS FOR RECEIPT:

THAT the following four items, having been given due consideration by the Community and

Corporate Services Committee, be received and filed:

Memorandum from Doug Pladsen, Community Development Planner, regarding

Appendix B of the Parks and Recreation Department report PR-09-10 recommending

approval of the Joint Venture Agreements. (PR-09-10-2, February 22, 2010)

Memorandum from Tom Eichenbaum, Director of Engineering, regarding additional

information on the Lakeshore Road reconfiguration (E-24-10-2, February 19, 2010).

Correspondence from Gene Wasik, Burlington Cycling Committee, regarding the

Lakeshore Road reconfiguration additional information. (E-24-10-3, March 2, 2010)

Delegation material from Leanne Ciancone, Spencer’s at the Waterfront, regarding the

report recommending approval of the Discovery Landing-Observatory functional space

review and recommendations. (PR-10-10-2, March 2, 2010)

Budget & Corporate Services Committee Meeting of March 9, 2010

The following amendment was moved by Councillor Taylor and seconded by Councillor Thoem:

THAT Item F-15-10-5 of the Budget & Corporate Services Committee Meeting No. 6-10,

Reference #172 be amended by replacing the words ‘to be redeployed from within the city

complement’ with the wording ‘from the Planning and Building Department

redeployment”.

AMENDMENT CARRIED

APPROVAL OF THE 2010 CURRENT BUDGET

Approve the proposed 2010 Current Budget, Performance Measurement targets and Rates

& Fees (also known as Proposed 2010 Current Budget Review Material – Current Budget

Details) as amended by the Budget and Corporate Services Committee at their meeting of

March 9, 2010 as outlined in the chart below:

Appendix A

& B

Reference

Number*

Book Page

Number* Item Description

Net Change

Approved

88 53 Remove bus bench advertising program $54,000

116 58 City Talk page reduction – maintain 16 pages; do

not reduce to 12 pages

$7,800

168 69 Web casting Standing Committee meetings – add

funding in order to web cast Community

Development Committee meetings

$3,000


172 73 Waste Reduction / Recycling initiatives - add

one-time expenditure of $80,000 and on-going

expenditure of $20,000 to fund improved &

consistent waste/recycling containers within city

facilities and associated communication and

business process changes, including enhanced

green procurement policies with the objective of

moving toward a target of zero waste from city

facilities.

In addition, fund a 2-year contract position

($142,500) from the Planning and Building

Department redeployment to assist with the

development and implementation of an enhanced

waste management program for city facilities

including changes to procurement practices and

enhanced recycling and waste diversion.

Add one time funding from the Tax Stabilization

Reserve Fund (TFSRF)

$20,000

115-121 Add funding for advertising costs related to the

Mayor and Council community cleanup.

$2,000

171 Increase recoveries in Winter Control for

Tyandaga

$(4,000)

269 Add a budget for the new Waterfront Access and

Protection Committee

$5,000

; and

Apply any budget amendments approved by the Budget and Corporate Services Committee

against the proposed net tax levy amount of $112,698,387, which has resulted in a net tax levy

amount of $113,986,187. (F-15-10-5)

The following amendment was moved by Councillor Dennison and seconded by Mayor Jackson:

THAT Item F-08-10 of the Budget & Corporate Services Committee Meeting No. 6-10, be

amended by the following:

Reduce the Provision to the Employee Accident Reserve Fund from $250,000 to $150,000

Reduce the Provision to the Insurance Reserve from $500,000 to $300,000; and

Increase the Provision to the Joseph Brant Memorial Hospital Reserve Fund by $300,000

AMENDMENT FAILED


APPROVAL OF THE 2009 SURPLUS DISPOSITION

Receive Finance Department report F-08-10, dated March 9, 2010 reporting on the

preliminary 2009 Surplus including year-end adjustments processed to date as amended;

and

Direct the City Treasurer to allocate the 2009 Surplus based on the strategy outlined in

Finance Department report F-08-10, dated March 9, 2010 as amended and outlined in the

chart below:

Tax Rate Stabilization Reserve Fund (1-time) $767,540

Tax Rate Stabilization Reserve Fund (municipal

election)

$57,280

Employee Accident Reserve Fund $250,000

Provision to Insurance Reserve Fund $500,000

Severe Weather Reserve Fund

(formerly Winter Control)

$0

Provision to Joseph Brant Memorial Hospital

Reserve Fund

$1,200,000

Provision to Strategic Land Acquisition

Reserve Fund

$779,492

Tax Rate Stabilization Reserve Fund (balance) $0

Total $3,554,312

; and

Rename the Winter Control Reserve to the Severe Weather Reserve. (F-08-10)

The following amendment was moved by Councillor Dennison and seconded by Mayor Jackson:

THAT Item CORPSERV-01-10-1 of the Budget & Corporate Services Committee Meeting

No. 6-10, be amended by deleting the recommendation in its entirety and replacing with

the following:

Approve , in addition to the $1.2M funding provision to the Joseph Brant Memorial Hospital

Reserve Fund from the 2009 surplus disposition, transfer $800,000 from the Hydro Reserve

Fund to the Joseph Brant Memorial Hospital Reserve Fund for a total provision of $2M; and

Approve a dedicated tax levy beginning in 2010 for $2M, offset by one-time revenue of $2M

from the Joseph Brant Memorial Hospital Reserve Fund to raise funds for a municipal

contribution toward the Joseph Brant Memorial Hospital phase 1 redevelopment as a starting

point for the development of a Memorandum of Understanding and contribution agreement

between the City of Burlington and the Joseph Brant Memorial Hospital in future years.


A Recorded Vote was requested by Councillor Dennison, resulting in the following:

IN FAVOUR: Mayor Jackson and Councillor Dennison

OPPOSED: Councillors Craven, Thoem, Taylor, Goldring and D’Amelio

(2 in favour, 5 opposed)

AMENDMENT FAILED

APPROVAL OF A DEDICATED TAX LEVY FOR A MUNICIPAL CONTRIBUTION

TOWARDS THE JOSEPH BRANT MEMORIAL HOSPITAL PHASE 1 REDEVELOPMENT

Approve a dedicated tax levy beginning in 2010 of $1.2 million to raise funds for a

municipal contribution toward the Joseph Brant Memorial Hospital phase 1

redevelopment and as a starting point for development of a Memorandum of

Understanding and contribution agreement between the City of Burlington and the Joseph

Brant Memorial Hospital. (CORPSERV-01-10-1)

DIRECTION TO CONDUCT A REVIEW OF PLANNING DEPARTMENT STAFFING AND

AN EVALUATION OF NON-GREENFIELD DEVELOPMENT FEES.

That the senior management team be directed to conduct a staffing level review of the

Planning Department similar to that conducted for the Engineering Department in

CM/1/09 and that the review also include an evaluation of non-greenfield development

fees and that staff report back by September 2010. (Councillor Taylor) (BC-05-10)

DIRECTION TO EXPLAIN NET ZERO BUDGETS IN THE 2011 BUDGETS

That staff be directed to explain the intention and principles of “net zero budgets” in

2011 budget documents as well as how the net zero was achieved. (Councillor Taylor)

(BC-06-10)

DIRECTION TO INCORPORATE ROADS AND PARK MAINTENANCE COSTS INTO THE

PARKS AND RECREATION BUDGET

That staff be directed to develop better ways to incorporate significant RPM

operating costs into the Parks and Recreation budget in order to better evaluate

business operations and pricing. (Councillor Taylor) (BC-07-10)

TEN ITEMS FOR RECEIPT:

Receive and file the following ten items, having been given due consideration by the Budget and

Corporate Services Committee, be received and filed:

Report presenting the updated 2010-2013 Multi-Year Current Budget Simulation.

(F-07-10, February 18, 2010)


Confidential Human Resource Department report regarding a human resource matter.

(HR-02-10)

Correspondence from Reena Bajwa, Financial Analyst, Budgets and Development,

Finance Department, dated February 17, 2010, regarding the proposed 2010-2019 Capital

Budget and Forecast. (EBC-01-10-3, February 17, 2010)

Correspondence from Keith Hoey, Chamber of Commerce, regarding the Joseph Brant

Memorial Hospital redevelopment. (CORPSERV-01-10-4, February 17, 2010)

Correspondence from Carrie Brooks-Joiner, Chair, Burlington Public Library Board,

regarding the memorandum from Elizabeth Lewis, Financial Analyst, Finance

Department dated February 24, 2010, regarding the proposed 2010 Current Budget. (F-

15-10-6, February 24, 2010)

Correspondence from John Edwards, Scouts Canada, regarding the memorandum from

Elizabeth Lewis, Financial Analyst, Finance Department dated February 24, 2010,

regarding the proposed 2010 Current Budget.

(F-15-10-7, February 24, 2010)

Correspondence from Paul Toffoletti, Chair, Burlington Sustainable Development

Committee, regarding the memorandum from Elizabeth Lewis, Financial Analyst,

Finance Department dated February 24, 2010, regarding the proposed 2010 Current

Budget. (F-15-10-8, February 24, 2010)

City of Burlington, 2010 Current Budget Action Request Form. (F-15-10-9, March 9,

2010)

Burlington Museums Board – 2010 Proposed Consolidated Current Budget. (F-15-10-10,

November 6, 2009)

Proposed 2010 Current Budget Booklet. (F-15-10-11, February, 2010)


MOTION TO ADOPT RECOMMENDATIONS FROM STANDING COMMITTEE:


Seconded by: Councillor Dennison

THAT the following reports:

Committee of the Whole Report No. 4-10

Meeting of March 1, 2010. As presented

Joint Community Development and Community Report No. 3-10

Services Committee Meeting of March 1, 2010. As amended

Budget & Corporate Services Committee Report No. 5-10


Community Services Committee Report No. 4-10


Budget & Corporate Services Committee Report No. 6-10

Meeting of March 9, 2010. As amended

be hereby adopted.

MOTION CARRIED

MOTIONS ARISING FROM THE SPECIAL COMMUNITY SERVICES COMMITTEE

MEETING OF MARCH 22, 2010:

27. Moved by: Councillor D’Amelio

Seconded by: Councillor Craven

THAT the following recommendations:

APPROVAL OF CONFIDENTIAL BRANT STREET PIER PROJECT UPDATE

Approve the strategy and next steps as presented in Engineering Department report E-35-

10, dated March 15, 2010 particularly as identified in the section Strategy/Process. (E-35-

10, March 15, 2010)

ONE ITEM FOR RECEIPT:

Receive and File the following item, having been given due consideration by the Community

Services Committee,

Confidential Engineering Department report E-30-10, dated February 18, 2010 regarding

Confidential Brant Street Pier Project Update. (E-30-10, February 18, 2010)

be approved as presented.

MOTION CARRIED


REPORTS OF MUNICIPAL OFFICERS:

APPROVAL OF TREE REMOVAL AT 538 PLAINS ROAD EAST, NEW HORIZON HOMES

THAT New Horizon Homes be granted approval to remove five City trees from the

Plains Road frontage of the proposed mixed use supportive housing development at 538

Plains Road East; and

THAT all associated costs with respect to the removal of the trees will be the

responsibility of New Horizon Homes.

File: 535-012/09 (PB-29-10)

MOTION TO EXTEND COUNCIL MEETING:


Seconded by: Councillor D’Amelio

THAT in accordance with City of Burlington Procedural By-law 37-2008, as amended, the

adjournment hour be extended beyond 10:30 p.m. by 30 minutes (to 11:00 p.m.) to continue

unfinished business.

MOTION CARRIED

MOTION TO SUSPEND RULES:



THAT in accordance with City of Burlington Procedural By-law 37-2008, as amended, the rules be

suspended in order for the adjournment hour to be extended beyond 11:00 p.m. to continue

unfinished business.

MOTION CARRIED

MOTION TO RECEIVE AND FILE COUNCIL INFORMATION PACKAGES:

30. Moved by: Councillor Dennison


THAT the following Information Packages, having been prepared and distributed to Council, be

received and filed:

February 26 and March 5, 12, 2010.

MOTION CARRIED


MOTION TO RECEIVE AND FILE ITEMS RECEIVED BY COUNCIL:

31. Moved by: Councillor Dennison


THAT the following items, having been considered by Council, be received and filed:

Memorandum from Allan Magi, Executive Director of Corporate Strategic Initiatives, dated

March 8, 2010, providing information on the Freeman Station. (Related to Item DI-03-10-1)

Memorandum from Italo DiPietro, Manager of Infrastructure & Data, Engineering

Department, dated March 11, 2010, concerning a by-law regulating the expansion of

driveways. (Related to Item E-27-10)

Public Feedback on Freeman Station compiled by Marianne Meed Ward.

Memorandum from Allan Magi, Executive Director of Corporate Strategic Initiatives, dated

March 19, 2010, providing additional information concerning Freeman Station Relocation

Project.

Memorandum from Chris Glenn, Acting Director of Parks & Recreation, dated March 15,

2010, providing additional information requested at the March 3 and 9, 2010 Budget and

Corporate Services Committee meetings.

Correspondence dated March 10, 2010 from Bryce Leggatt, Chair, Burlington Sports Hall of

Fame, concerning the re-location of Freeman Station.

Correspondence dated March 19, 2010 from BurlingtonGreen Zero Waste Sub-Committee

providing their strong support for the 2010 budget which in turn includes the expenditures

necessary to support the Zero Waste initiatives.

Delegation notes from Les Armstrong.

E-mail from Jason Bassford indicating his support of Freeman Station being located in

Spencer Smith Park.

Additional public feedback on Freeman Station received from Marianne Meed Ward.

Delegation material from Joe Veitch.

Delegation material from Bill Leslie.

Delegation material from Joe Lamb concerning Item F-14-10.

Delegation material from Joe Lamb concerning Item E-24-10-1.


Petition from residents of 415 Locust Street concerning the placement of Freeman Station in

Spencer Smith Park.

Delegation material from Jane Ann Newson.

Development and Infrastructure Report DI-03-10-1 concerning Freeman Station final site

selection option.

MOTION CARRIED

CONSIDERATION OF BY-LAWS:

32. Moved by: Councillor Thoem


THAT the following by-laws be now introduced, entitled, enacted and passed:

By-law No.

Title

19-2010 A by-law to appoint certain Municipal Law Enforcement Officers for the City of

Burlington.

File: 745-06 (CL-5-10, DA-15-10)

20-2010 A by-law to regulate the expansion of driveways.

File: 795-03-1 (E-27-10)

21-2010 A by-law to exempt Lots 1, 2, 3, 4, 8, 9, 10, 11, Blocks 79, 80, 81, Plan 20M-

1035 and Lots 1 to 21, 47 to 53, Blocks 100, 101, and 102, Plan 20M-1063 from

part lot control, Branthaven Homes (Millcroft Inc.), Ward 6.

File: 511-01/10 (PB-26-10, DA-16-10)

22-2010 A by-law to exempt Lots 83 to 99, Plan 20M-1054 from part lot control, Burl 9

Developments Limited, Ward 6.

File: 511-01/10 (PB-31-10, DA-19-10)

23-2010 A by-law to amend Schedule “A” of Transit By-law 97-2008 to reflect fare

increases effective April 1, 2010.

Files: 770-01 and 770-11 (TT-01-10)

MOTION CARRIED

STATEMENTS BY MEMBERS:

Councillor Dennison will be hosting a Ward 4 public open house concerning Joseph Brant

Memorial Hospital on April 20 at Cedar Springs Health, Racquet and Sportsclub from 7 to 8:30

p.m. with guest Eric Vandewall, President and CEO.


Councillor D’Amelio advised of an upcoming seminar entitled “Empowering Seniors –

Protecting Yourself” taking place on March 29 at the Burlington Seniors’ Centre from 1 to 4

p.m. For more information call Tracey Burrows at 905 335-7600, ext. 7492.

Councillor Goldring invited Ward 5 residents to a Citizens Engagement Public Round Table

meeting on March 25 at Mainway Recreation Centre from 7:30 p.m. to 9:00 p.m. to discuss how

Burlington is changing and what the defining issues are for Ward 5.

Mayor Jackson reminded citizens that the deadline for submitting nominations for the Civic

Recognition Awards is Friday, March 26 and extended an invitation to a Spaghetti and Lasagna

Dinner being held on March 30 at the Burlington Legion from 4:30 to 7:00 p.m. to kick-off the

Annual Easter Food Drive that will benefit both the Salvation Army and Partnership West food

banks.

MOTION TO CONFIRM PROCEEDINGS OF THE COUNCIL MEETING:


Seconded by: Councillor Thoem

THAT By-law Number 24-2010, being a by-law to confirm the proceedings of Council at its

meeting held Monday, March 22, 2010, be read a first, second and third time and be enacted and

passed.

MOTION CARRIED

MOTION TO ADJOURN:

34. Moved by: Councillor Thoem


THAT this Council do now adjourn to meet again at the call of the Mayor.

Time: 11:34 p.m.

MOTION CARRIED

Suzanne Jones Cam Jackson

ACTING CITY CLERK MAYOR

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