city of bunbury council minutes 30 april 2019 and minutes/archives 2019... · 30 april 2019 minutes...

CITY OF BUNBURY 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Telephone: (08) 9792 7234 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

City of Bunbury Council Minutes 30 April 2019

http://mydocs/sites/cp/Templates/Council%20Agendas%20and%20Minutes%20Templates/www.bunbury.wa.gov.au

Table of Contents

Item No Subject Page

1. Declaration of Opening / Announcements of Visitors............................................................................ 5

2. Disclaimer ............................................................................................................................................... 5

3. Announcements from the Presiding Member ........................................................................................ 6

4. Attendance ............................................................................................................................................. 6

4.1 Apologies ............................................................................................................................... 6 4.2 Approved Leave of Absence .................................................................................................. 6 4.3 Request by Cr Hayward to Participate by Phone ................................................................... 7

5. Declaration of Interest ............................................................................................................................ 9

6. Public Question Time .............................................................................................................................. 9

6.1 Public Question Time ............................................................................................................. 9 6.2 Responses to Public Questions Taken ‘On Notice’ ................................................................ 9

7. Confirmation of Previous Minutes and other Meetings under Clause 19.1 ......................................... 10

7.1 Minutes ................................................................................................................................ 10 7.1.1 Minutes – Ordinary Council Meeting ................................................................... 10 7.1.2 Minutes – Council Advisory Committees and Working/Project Groups ............. 10

8. Petitions, Presentations, Deputations and Delegations ....................................................................... 12

8.1 Petitions ............................................................................................................................... 12 8.2 Presentations ....................................................................................................................... 12 8.3 Deputations ......................................................................................................................... 12 8.4 Council Delegates’ Reports .................................................................................................. 12 8.5 Conference Delegates’ Reports ........................................................................................... 12

9. Method of Dealing with Agenda Business ............................................................................................ 12

10. Reports .................................................................................................................................................. 13

10.1 Schedule of Accounts Paid for the 1 March 2019 to 31 March 2019 (was listed as item 10.2.1 of the Council Agenda).............................................................................................. 13 10.2 Financial Management Report for the Period Ending 31 March 2019 (was listed as item 10.2.2 of the Council Agenda).............................................................................................. 14 10.3 Proposed City of Bunbury Cats Amendment Local Law 2019 (was listed as item 10.2.3 of the Council Agenda) ............................................................................................................ 21 10.4 Proposed City of Bunbury Parking and Parking Facilities Amendment Local Law 2019 (was listed as item 10.2.4 of the Council Agenda) ....................................................................... 23 10.5 Communications and Engagement Strategy 2018 – 2022 Annual Progress Report (was listed as item 10.3.1 of the Council Agenda) ................................................................................. 25 10.6 SW Zone Agenda Item - Regional South West Hall of Fame (was listed as item 10.3.2 of the Council Agenda) ................................................................................................................... 30 10.7 Bunbury Geographe Reconciliation Action Plan 2019 (was listed as item 10.3.3 of the Council Agenda) .................................................................................................................. 35 10.8 South West Noongar Arts Strategy 2019-2021(was listed as item 10.3.4 of the Council Agenda) ................................................................................................................................ 38

Table of Contents

Item No Subject Page

10.9 Bunbury City Centre Outcomes Report (was listed as item 10.4.1 of the Council Agenda) 41

11. Applications for Leave of Absence ........................................................................................................ 46

12. Motions on Notice ................................................................................................................................ 46

13. Questions on Notice ............................................................................................................................. 46

13.1 Response to Previous Questions from Members taken on Notice...................................... 46 13.2 Questions from Members .................................................................................................... 46

14. New Business of an Urgent Nature Introduced by Decision of the Meeting ....................................... 46

15. Meeting Closed to Public ...................................................................................................................... 47

15.1 Matters for which the Meeting may be Closed ................................................................... 47 15.2 Public Reading of Resolutions that may be made Public ..................................................... 47

16. Closure .................................................................................................................................................. 47

30 April 2019 Minutes– Council Meeting

Vision

Bunbury: welcoming and full of opportunities.

Organisational Values

#WEARECOB

WE ARE COMMUNITY

We are one team We keep each other safe We display empathy and respect We have fun and celebrate our successes We work together to achieve great outcomes

WE ARE OPEN

We are open to opportunities We actively listen and think things through We are inclusive and treat everyone equally We are honest and open in our communications We are open to feedback to improve our performance

WE ARE BRAVE

We lead the change, we own it We trust and empower each other We have the difficult conversations early We hold ourselves to the highest standard We have the courage to improve and simplify

Nature of Council’s Role in Decision Making Advocacy: When Council advocates on its own behalf or on behalf of its community to

another level of government/body/agency. Executive/Strategic: The substantial direction setting and oversight role of the Council, e.g. adopting

plans and reports, accepting tenders, directing operations, setting and amending budgets.

Legislative: Includes adopting local laws, town planning schemes and policies. Review: When Council reviews decisions made by Officers. Quasi-Judicial: When Council determines an application/matter that directly affects a person’s

rights and interests. The Judicial character arises from the obligations to abide by the principles of natural justice.

Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (e.g. under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal.

30 April 2019 Minutes – Council Meeting

Minutes 30 April 2019

1. Declaration of Opening / Announcements of Visitors The Mayor declared the meeting open at 5:30pm.

2. Disclaimer The City of Bunbury accepts no responsibility for any act, omission, statement or intimation that occurs during Council Briefings or Council Meetings. The City refuses liability for any loss caused arising out of reliance by any person or legal entity on any such act, omission, statement or intimation occurring during Council Briefings or Council Meetings. Any person or legal entity acting or failing to act in reliance upon any statement, act or omission made during a Council Briefing or Council Meeting does so at their own risk. Please note the recommendations contained in this document are not final and are subject to adoption, amendment (or otherwise) at the meeting. Any statement or intimation of approval regarding any planning or development application made during a Council Briefing or Council Meeting is not to be taken as notice of approval from the City. The City advises that anyone who has an application lodged with the City must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attached to the decision made by Council regarding the application. Copyright Any plans or documents contained within this Agenda and any associated Appendices are Copyright of the City of Bunbury. The content is protected by Australian and International copyright trademark. Content must not be modified or reproduced without written authorisation of the City of Bunbury. Recording and Webstreaming of Meetings

All Ordinary and Special Council Meetings are electronically recorded except when Council resolves to go behind closed doors

All recordings are retained as part of the City’s records in accordance with the General Disposal Authority for Local Government Records produced by the Public Records Office

The live stream can be accessed at http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx

Recordings can be accessed at http://www.bunbury.wa.gov.au/Pages/Council-Meeting-Videos-2019.aspx

Images of the public gallery are not included in the streaming, however the voices of people in attendance may be captured and streamed.

If you have any issues or concerns regarding the live streaming and recording of meetings, please contact the City’s Governance Officer on 9792 7273.

http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx

http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx

http://www.bunbury.wa.gov.au/Pages/Council-Meeting-Videos-2019.aspx

http://www.bunbury.wa.gov.au/Pages/Council-Meeting-Videos-2019.aspx


3. Announcements from the Presiding Member The Mayor congratulated the Bunbury RSL sub branch and Norm Eaton on the 2019 Anzac Services. The Mayor also congratulated City staff on receiving the 2019 Australian Coastal Award for the Koombana Bay Foreshore. The Mayors fuel costs for the period were $72.

4. Attendance

Council Members:

Presiding Member: Mayor Gary Brennan

Members: Deputy Mayor J Miguel

Councillor S Morris

Councillor M Cook

Councillor T Smith

Councillor M Warnock

Councillor B Kelly

Councillor T Brown

Councillor B McCleary

Councillor K Steele

Councillor Hayward (via telephone from 5:31pm)

Executive Leadership Team (Non-Voting)

Chief Executive Officer Mr M Osborne

Director Corporate and Community Services Ms S Addison-Brown

Director Planning and Development Services Mr G Barbour

Director Works and Services Mr G Harris

City of Bunbury Officers (Non-Voting)

Manager Governance Mr G Golinski

Manager People and Place Miss I Evans

Manager Finance Mr D Ransom

Team Leader Public Relations Mr B Russell

Media and Communications Officer Mrs LM Gallo

Others (Non-Voting)

Members of the Public 6

Members of the Press 2

4.1 Apologies Councillor M Steck

4.2 Approved Leave of Absence Nil


4.3 Request by Cr Hayward to Participate by Phone Summary/Background Cr Hayward requested to participate in tonight’s Ordinary Council Meeting via telephone. In order for Cr Hayward to participate, three conditions must be met in accordance with regulation 14A(1) of the Local Government (Administration) Regulations 1996: a) the person is simultaneously in audio contact, by telephone or other means of

instantaneous communication, with each other person present at the meeting; and b) the person is in a suitable place; and c) the council has approved of the arrangement. Cr Hayward has advised he will be situated at 162 Stirling Terrace Albany Western Australia for the duration of the meeting. Regulation 14A(4) defines a suitable place as a place that the council has approved as a suitable place for the purpose of this regulation and that is located: a) in a townsite or other residential area; and b) 150 km or further from the place at which the meeting is to be held under regulation 12,

measured along the shortest road route ordinarily used for travelling. This location complies with the geographical requirements of regulation 14A(4)(b), being more than 150km from the place at which the meeting is being held. To fulfil this request, Council consideration is required as follows: That Council: 1. Approves 162 Stirling Terrace Albany Western Australia as a suitable place for the purpose

of Regulations 14A(1)(b) and 14A(4). 2. Approves the participation of Cr Hayward at the Ordinary Council Meeting held 30 April

2019 via telephone pursuant to Regulation 14A(1)(c). Executive Recommendation That Council: 1. Approves 162 Stirling Terrace Albany Western Australia as a suitable place for the purpose

of Regulations 14A(1)(b) and 14A(4). 2. Approves the participation of Cr Hayward at the Ordinary Council Meeting held 30 April

2019 via telephone pursuant to Regulation 14A(1)(c).

*Note: Absolute Majority Vote Required


Outcome – Council Meeting 30 April 2019 The recommendation (as printed) was moved Cr Cook, seconded Cr Steele The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the matter.

Council Decision 103/19 1. Approves 162 Stirling Terrace Albany Western Australia as a suitable place for the purpose of Regulations 14A(1)(b) and 14A(4). 2. Approves the participation of Cr Hayward at the Ordinary Council Meeting held 30 April 2019 via telephone pursuant to Regulation 14A(1)(c). CARRIED 10 votes “for” / nil votes “against” ABSOLUTE MAJORITY VOTE ATTAINED

Cr Hayward joined the meeting at 5.31pm.


5. Declaration of Interest

Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity or impartiality interest and forward these to the Presiding Member before the meeting commences. Section 5.60A: “a person has a financial interest in a matter if it is reasonable to expect that the matter will, if dealt with by the local government, or an employee or committee of the local government or member of the council of the local government, in a particular way, result in a financial gain, loss, benefit or detriment for the person.” Section 5.60B: “a person has a proximity interest in a matter if the matter concerns – (a) a proposed change to a planning scheme affecting land that adjoins the person’s

land; or (b) a proposed change to the zoning or use of land that adjoins the person’s land; or (c) a proposed development (as defined in section 5.63(5)) of land that adjoins the

person’s land.” Regulation 34C (Impartiality): “interest means an interest that could, or could reasonably be perceived to, adversely affect the impartiality of the person having the interest and includes an interest arising from kinship, friendship or membership of an association.”

Nil

6. Public Question Time

In accordance with Reg. 7(4)(a) of the Local Government (Administration) Regulations 1996, members of the public in attendance at the meeting may stand, state aloud their name and address, and ask a question in relation to any matter over which the municipality of Bunbury has jurisdiction or involvement. In accordance with Standing Order 6.7(3)(a) a person wishing to ask a question, must complete a question form which is provided in the trays at the back of the public gallery and on the City’s website. The completed form must include your name and address and contain no more than three (3) questions. If your question requires research or cannot be answered at the meeting, it will be taken on notice and you will receive a written response and a summary of your question (and any responses provided) will be printed in the minutes of the meeting.

6.1 Public Question Time

Nil

6.2 Responses to Public Questions Taken ‘On Notice’

Nil


7. Confirmation of Previous Minutes and other Meetings under Clause 19.1

7.1 Minutes 7.1.1 Minutes – Ordinary Council Meeting The minutes of the Ordinary meeting of the City of Bunbury Council held 16 April 2019 have been circulated. Recommendation The minutes of the Ordinary meeting of the City of Bunbury Council held 16 April 2019 be confirmed as a true and accurate record. Voting Requirement: Simple Majority Required Outcome – Council Meeting 30 April 2019 The recommendation (as printed) was moved Cr Cook, seconded Cr McCleary The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the matter.

Council Decision 104/19 The minutes of the Ordinary meeting of the City of Bunbury Council held 16 April 2019 be confirmed as a true and accurate record. CARRIED UNANIMOUSLY 11 votes “for” / Nil votes “against”

7.1.2 Minutes – Council Advisory Committees and Working/Project Groups

Applicant/Proponent: Internal Report

Author: Various

Executive: Various

Authority/Discretion: ☐ Advocacy

☐ Executive/Strategic

☐ Legislative

☐ Review

☐ Quasi-Judicial

☒ Information Purposes

Attachments: Appendix MTBN 1 – Bunbury RoadWise Committee Minutes 8 April 19

Summary The following Advisory Committee Meetings were held and the minutes are presented for noting: 1. Title: Bunbury RoadWise Committee Minutes 8 April 2019

Author: Beth Kozyrski Appendix: MTBN-1


Council Committee Recommendation The following Advisory Committee meeting minutes listed in the report be accepted and noted: 1. Bunbury RoadWise Committee Minutes 8 April 2019 Voting Requirement: Simple Majority Required Outcome – Council Meeting 30 April 2019 The recommendation (as printed) was moved Cr Steele, seconded Cook. The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the matter.

Council Decision 105/19 The following Advisory Committee meeting minutes listed in the report be accepted and noted: 1. Bunbury RoadWise Committee Minutes 8 April 2019 CARRIED UNANIMOUSLY 11 votes “for” / Nil votes “against”


8. Petitions, Presentations, Deputations and Delegations

8.1 Petitions Nil

8.2 Presentations Nil

8.3 Deputations Nil

8.4 Council Delegates’ Reports Nil

8.5 Conference Delegates’ Reports Nil

9. Method of Dealing with Agenda Business Standing Order 5.5 permits the Council to adopt the recommendations “by exception” (en-bloc). Pursuant to Standing Order 5.5, the Council “adopted by exception” (i.e. without discussion) those recommendations listed for item 10.2.1, 10.2.2, 10.2.3, 10.2.4, 10.3.1, 10.3.2, 10.3.3, 10.3.4, 10.4.1. All items have been renumbered. The items “adopted by exception” were moved Cr Cook, seconded Cr Brown.


10. Reports

10.1 Schedule of Accounts Paid for the 1 March 2019 to 31 March 2019 (was listed as item

10.2.1 of the Council Agenda)

File Ref: Nil


Responsible Officer: David Ransom, Manager Finance

Responsible Manager: David Ransom, Manager Finance

Executive: Mal Osborne, Chief Executive Officer

Authority/Discretion: ☐ Advocacy


☒ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix CEO-1: Schedule of Accounts Paid March 2019

Summary

The City of Bunbury "Schedule of Accounts Paid" covering the period 1 March 2019 to 31 March 2019 is attached at Appendix CEO 1. The schedule contains details of the following transactions;

1. Municipal Account – payments totalling $9,261,800,53

2. Advance Account – payments totalling $6,918,188.07

3. Trust Account – payments totalling $10,288.69

4. Visitor Information Centre Trust Account – payments totalling $21,517.90

5. Bunbury-Harvey Regional Council Municipal Account – payments totalling $223,272.09

6. Bunbury-Harvey Regional Council Advance Account – payments totalling $287,403.35

Executive Recommendation

The Schedule of Accounts Paid for the period 1 March 2019 to 31 March 2019 be received. Voting Requirement: Simple Majority Outcome – Council Meeting 30 April 2019 Pursuant to Standing Order 5.5 the recommendation (as printed) from the Executive was moved Cr Cook seconded Cr Brown and adopted (’en bloc’) to become the Council’s decision on the matter.

Council Decision 106/19 The Schedule of Accounts Paid for the period 1 March 2019 to 31 March 2019 be received. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.2 Financial Management Report for the Period Ending 31 March 2019 (was listed as item

10.2.2 of the Council Agenda)


Responsible Officer: David Ransom, Manager Finance

Responsible Manager: David Ransom, Manager Finance

Executive: Mal Osborne, Chief Executive Officer

Authority/Discretion ☐ Advocacy


☒ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix CEO-2: Statement of Comprehensive Income Appendix CEO-3: Statement of Financial Activity Appendix CEO-4: Statement of Net Current Assets Appendix CEO-5: Statement of Financial Position Appendix CEO-6: Capital Works Expenditure Summary Appendix CEO-7: Operating Project Expenditure Summary Appendix CEO-8: Monthly Community Financial Report

Summary The following comments are provided on the key elements of the City’s financial performance. 1. Statement of Comprehensive Income (attached at Appendix CEO-2)

Actual Financial Performance to 31 March 2019 (refer explanations within the report) - Actual income of $53.55M is $256K more than the year-to-date budgeted income

of $53.30M. - Actual expenditure of $41.46M is $3.02M less than the year-to-date budgeted

expenditure of $44.48M. - Actual operating surplus of $12.09M is $3.27M more than the year-to-date

budgeted operating surplus of $8.82M. 2. Statement of Financial Activity (attached at Appendix CEO-3)

Closing Funding Surplus to 30 June 2019 is forecast at $450K, which is $17K more than the Current Budget Closing Funding Surplus.

3. Statement of Financial Position (attached at Appendix CEO-5)

The City’s year-to-date and forecast balances are as follows: Year-to-date Forecast * Current Assets of $48.54M includes:

- Cash and Investments $45.40M $23.04M - Rates Receivable $1.97M $1.05M - Other Current Assets $1.16M $1.48M

* Current Liabilities of $7.29M includes:

- Trade and Other Payables $1.22M $3.92M - Annual Leave and LSL Provisions $3.85M $4.34M

* Working Capital

(Current Assets less Current Liabilities) $41.24M $15.07M


* Equity

(Total Assets less Total Liabilities) $607.96M $589.42M 4. Capital Works (attached at Appendix CEO-6)

- Actual capital works of $10.57M is $6.97M less than the year-to-date budgeted capital works of $17.54M, (refer explanation within report).

5. Operating Project Expenditure (attached at Appendix CEO-7)

- Actual operating project expenditure of $1.99M is $1.64M less than the year-to-date budgeted operating project expenditure of $3.63M, (refer explanation within report).

Executive Recommendation The Financial Management Report for the period ending 31 March 2019 be received. Voting Requirement: Simple Majority Strategic Relevance

Theme 4: Our City.

Goal: Civic leadership, partnerships and sound governance in delivering with and for the community.

Objective No.4.4: A skilled organisation, which exercises responsible asset stewardship, sound financial management, and exemplary customer service.

Background A financial management report is provided to Councillors on a monthly basis which includes the following summaries: - Statement of Comprehensive Income (attached at Appendix CEO-2) - Statement of Financial Activity (attached at Appendix CEO-3) - Statement of Net Current Assets (attached at Appendix CEO-4) - Statement of Financial Position (attached at Appendix CEO-5) - Capital Works Expenditure Summary (attached at Appendix CEO-6) - Operating Projects Summary (attached at Appendix CEO-7) - Monthly Community Financial Report (attached at Appendix CEO-8) These summaries include end-of-year forecasts based on a monthly review of year-to-date income and expenditure for all accounts. Council Policy Compliance Not applicable.


Legislative Compliance In accordance with the provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996, a Local Government is to prepare each month a Statement of Financial Activity (attached at Appendix CEO-3) reporting on the revenue and expenditure as set out in the annual budget under Regulations 22 (1) (d) for this month. At the Special Council Meeting 26 June 2018, Council adopted that a variance between actual and budget-to-date of greater than or equal to 10% and $25,000 is considered to be a material variance for reporting purposes in the Statement of Financial Activity for 2018/19.

Officer Comments

The Operating Income, Operating Expenditure and Capital Expenditure graphs provide an overview on how the actual income/expenditure is tracking to budget and the previous financial year. Comments are provided on each graph regarding the current financial position.


The following is an explanation of significant Operating and Capital variances identified in the Statement of Comprehensive Income and Statement of Financial Activity. Please refer to appendices CEO-5 and CEO-6 for more detailed information regarding projects:


Statement of Comprehensive Income YTD Actual to Budget Variance

Operating Income

Contributions, Reimbursements and Donations Contribution Income – Favourable year-to-date variance of $140k mainly due to additional fuel rebate income received after an audit was completed on the fuel tax credits for the prior 4 years. An end of year forecast adjustment has been made.

$126,090 18%

Other Revenue Miscellaneous Income – Favourable year-to-date variance of $62K mainly due to additional income received for compensation of easements placed against a City property ($70K). An end of year forecast adjustment has been made.

$62,457 26%

Operating Expenditure

Materials and Contracts Consultants Expenditure – Favourable year-to-date variance of $379K mainly due to the timing of expenditure. This will be monitored on a monthly basis. Contractors Expenditure – Favourable year-to-date variance of $1.55M mainly due to the timing of expenditure. The majority of this variance is due to operating projects not yet finalised. This will be monitored on a monthly basis. Officers are currently reviewing the materials and contract expenditure for potential efficiencies and savings.

$2,167,995 19%

Value of Assets Disposed Value of Buildings Disposed- Unfavourable year-to-date variance of $317K due to the demolition of buildings at the Nuytsia Ave Depot. This is a non-cash expenditure item that records the profit and loss on the disposed assets. An end of year forecast adjustment has been made.

$318,070 260%


Statement of Financial Activity YTD Actual to

Budget Variance

Operating Income

Favourable variance. See explanation above included in the Statement of Comprehensive Income variances.

$258,367 1.7%

Operating Expenses

Favourable variance. See explanation above included in the Statement of Comprehensive Income variances.

$3,015,152 7%

Capital Expenses

Acquisition of Assets – Favourable year-to-date variance due to the delay in progress of various projects, the majority of this variance is in:

PR-2290 - Replace corporate heavy plant - $1.03M PR-1252 - Redevelop Stirling Street Arts Centre - $906K PR-1904 - Replace waste vehicles and plant - $661K PR-4633 Install Hay Park South Precinct Sporting ground

lighting - $441K PR-2385 - Renew foreshore marine walls - $430K PR-2280 - Replace Corporate vehicles - $404K PR-1385 - Replace volunteer/staff facilities BWP - $380K PR-4380 - Upgrade Visitor Centre Parking Bicentennial

Square - $242K PR-2652 - Upgrade drainage along Perkins Ave - $219K PR-1248 - Construct new depot building - $194K PR-1111 - Reseal Picton Road - $193K PR-4015 - Improve City’s Landscaping, Parks, Gardens and

Entry Statements - $184K PR-4379 - Renew cycle path Estuary Drive - $182K PR-4625 - Install box culverts to 5 Mile Brook at Hay Park

Soccer Club - $127K PR-4054 - Replace pump station generator and electrical

cabinet, Willow Dr - $120K PR-4608 - Reseal Estuary Dve - $140K PR-2638 - Renew, resleeve and improve drainage – $117K PR-4761 - Repair and renew Marlston Jetty - $110K PR-4024 - Renew SWSC Building Management System -

$102K PR-4769 - Emergency repairs to Marlston Promenade seawall

- $101K PR-3684 - Reseal projects - $101K PR-4435 - Upgrade and integration of Assetfinda - $60K

Refer to Capital Expenditure report for project details.

$6,964,632 40%

Analysis of Financial and Budget Implications

This Financial Management Report on the financial performance of the City is provided for Councillors information and does not have any financial or budget implications for the 2018/19 financial year.


Community Consultation

There is no requirement for community consultation on this report. A Monthly Community Financial Report (attached at Appendix CEO-7) has been prepared to give the community an easy to understand summary of the City’s financial performance. Once received by Council, this report will be made available on the City’s website for community information. Councillor/Officer Consultation

The City’s Executive Leadership Team, Department Managers and Finance staff monitor the City’s monthly revenue and expenditure and (as required) refers any variances requiring remedial action to Council. Approved budget amendments are recorded in the financial statements to reflect the City’s current budget and financial position at all times. Outcome – Council Meeting 30 April 2019 Pursuant to Standing Order 5.5 the recommendation (as printed) from the Executive was moved Cr Cook seconded Cr Brown and adopted (’en bloc’) to become the Council’s decision on the matter.

Council Decision 107/19 The Financial Management Report for the period ending 31 March 2019 be received. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.3 Proposed City of Bunbury Cats Amendment Local Law 2019 (was listed as item 10.2.3 of the

Council Agenda)

Applicant/Proponent: Internal

Responsible Officer: Sarah Upton, Manager Health and Community Law, Safety and Emergency Management Greg Golinski, Manager Governance

Responsible Manager: Sarah Upton, Manager Health and Community Law, Safety and Emergency Management Greg Golinski, Manager Governance

Executive: Gary Barbour, Director Planning and Development Services



☒ Legislative

☐ Review

☐ Quasi-Judicial

☐ Information Purposes

Attachments: Appendix CEO 9 - Proposed City of Bunbury Cats Amendment Local Law 2019

Summary The purpose of this report is for Council to consider initiating the process to create an amendment local law to its recently adopted Cats Local Law 2018. The proposed amendment local law is the result of undertakings made to the Joint Standing Committee on Delegated Legislation in this regard (refer Council decision 94/19). A copy of the proposed local law is at Appendix CEO 9. Executive Recommendation That Council agrees to give public notice of its intention to make the City of Bunbury Cats Amendment Local Law 2019, in accordance with section 3.12 of the Local Government Act 1995.

Voting Requirements: Simple Majority Vote

Strategic Relevance

Theme 4: Our City

Goal: Civic leadership, partnerships and sound governance in delivering with and for the community

Objective 4.3: Trusted leadership and robust decision-making

Regional Impact Statement The Local Law is enforceable only within the City of Bunbury.

Background The City recently adopted and gazetted its Cats Local Law 2018, which came into operation from 29 January 2019.


Using its power of veto for local laws, the Joint Standing Committee on Delegated Legislation required the City to make some minor amendments to its Cats Local Law 2018, which Council undertook to do so within 6 months (refer Council Decision 94/19). Council Policy and Legislative Compliance Section 3.12 of the Local Government Act 1995 outlines the process for the creation of a new local law and is applicable. Section 3.16 of the Local Government Act 1995 requires that local laws be reviewed every 8 years. Officer Comments The purpose of the proposed local law is to amend the existing Cats Local Law 2018 in line with the undertakings provided to the Joint Standing Committee on Delegated Legislation by Council on 2 April 2019. The effect of the proposed local law is the ability for the City to continue to apply the Principal Local Law without it being disallowed by the Joint Standing Committee on Delegated Legislation. Analysis of Financial and Budget Implications Gazettal and advertising costs will be accommodated in the 2018/19 budget. Councillor/Officer Consultation The proposed amendment local law has been drafted in line with the undertakings provided to the Joint Standing Committee on Delegated Legislation by Council on 2 April 2019.

Timeline: Council Decision Implementation Pending Council endorsement of the Executive Recommendation, the proposed local law will be advertised for a minimum 42 day period. It is expected that a subsequent report in this regard will be presented to Council in late June 2019.

Outcome – Council Meeting 30 April 2019 Pursuant to Standing Order 5.5 the recommendation (as printed) from the Executive was moved Cr Cook seconded Cr Brown and adopted (’en bloc’) to become the Council’s decision on the matter.

Council Decision 108/19 That Council agrees to give public notice of its intention to make the City of Bunbury Cats Amendment Local Law 2019, in accordance with section 3.12 of the Local Government Act 1995. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.4 Proposed City of Bunbury Parking and Parking Facilities Amendment Local Law 2019 (was listed as item 10.2.4 of the Council Agenda)


Responsible Officer: Sarah Upton, Manager Health and Community Law, Safety and Emergency Management Greg Golinski, Manager Governance

Responsible Manager: Sarah Upton, Manager Health and Community Law, Safety and Emergency Management Greg Golinski, Manager Governance




☒ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix CEO 10 - Proposed City of Bunbury Parking and Parking Facilities Amendment Local Law 2019

Summary The purpose of this report is for Council to consider initiating the process to create an amendment local law to its recently adopted Parking and Parking Facilities Local Law 2018. The proposed amendment local law is the result of undertakings made to the Joint Standing Committee on Delegated Legislation in this regard (refer Council decision 73/19). A copy of the proposed local law is at Appendix CEO 10. Executive Recommendation That Council agrees to give public notice of its intention to make the City of Bunbury Parking and Parking Facilities Amendment Local Law 2019, in accordance with section 3.12 of the Local Government Act 1995.

Voting Requirements: Simple Majority Vote

Strategic Relevance

Theme 4: Our City

Goal: Civic leadership, partnerships and sound governance in delivering with and for the community

Objective 4.3: Trusted leadership and robust decision-making

Regional Impact Statement The Local Law is enforceable only within the City of Bunbury.

Background The City recently adopted and gazetted its Parking and Parking Facilities Local Law 2018, which came into operation from 29 January 2019.


Using its power of veto for local laws, the Joint Standing Committee on Delegated Legislation required the City to make some minor amendments to its Parking and Parking Facilities Local Law 2018, which Council undertook to do so within 6 months (refer Council Decision 73/19). Council Policy and Legislative Compliance Section 3.12 of the Local Government Act 1995 outlines the process for the creation of a new local law and is applicable. Section 3.16 of the Local Government Act 1995 requires that local laws be reviewed every 8 years. Officer Comments The purpose of the proposed local law is to amend the existing Parking and Parking Facilities Local Law 2018 in line with the undertakings provided to the Joint Standing Committee on Delegated Legislation by Council on 2 April 2019. The effect of the proposed local law is the ability for the City to continue to apply the Principal Local Law without it being disallowed by the Joint Standing Committee on Delegated Legislation. Analysis of Financial and Budget Implications Gazettal and advertising costs will be accommodated in the 2018/19 budget. Councillor/Officer Consultation The proposed amendment local law has been drafted in line with the undertakings provided to the Joint Standing Committee on Delegated Legislation by Council on 2 April 2019.

Timeline: Council Decision Implementation Pending Council endorsement of the Executive Recommendation, the proposed local law will be advertised for a minimum 42 day period. It is expected that a subsequent report in this regard will be presented to Council in late June 2019.


Council Decision 109/19 That Council agrees to give public notice of its intention to make the City of Bunbury Parking and Parking Facilities Amendment Local Law 2019, in accordance with section 3.12 of the Local Government Act 1995. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.5 Communications and Engagement Strategy 2018 – 2022 Annual Progress Report (was listed as item 10.3.1 of the Council Agenda)


Responsible Officer: Isabell Evans, Manager People and Place

Responsible Manager: Stephanie Addison-Brown, Director Corporate and Community Services

Executive: Stephanie Addison-Brown, Director Corporate and Community Services



☐ Legislative

☒ Review

☐ Quasi-Judicial


Attachments: Appendix DCCS 1 - Communications and Engagement Strategy

Summary The purpose of this report is to present Council with the inaugural annual progress report for the City’s Communications and Engagement Strategy 2018 – 2022 (attached at Appendix DCCS 1). Executive Recommendation That Council: 1. Note the inaugural Communications and Engagement Strategy 2018-2022 Annual Progress

Report as presented; 2. Request the Chief Executive Officer continue to report annually on the progress of the

Communications and Engagement Strategy 2018-2022. Voting Requirement: Simple Majority Strategic Relevance

Theme 4 Our City

Goal Civic leadership, partnerships and sound governance in delivering with and for the community

Objective 4.2 A highly-engaged and involved community, working together on strategy development and implementation

Regional Impact Statement This report relates specifically to the City of Bunbury’s public relations however, the growth of the City’s reputation through enhanced communications and engagement may lead to enhanced satisfaction with regard to the region’s liveability.


Background At the Ordinary Council Meeting held 17 April 2018 Council resolved (118/18): That Council: 1. Endorse the draft Communications and Engagement Strategy 2018 – 2022 as presented and

request the CEO implement the recommendations listed; 2. Request the Chief Executive Officer present a progress report detailing implementation of

the Strategy within 6 months. At the Ordinary Council Meeting held 16 October 2018 Council resolved (308/18): That Council: 1. Note the Communications and Engagement Strategy 2018-2022 Six-Month Progress Report

as presented. 2. Request the Chief Executive Officer present an annual progress report detailing

implementation of the Strategy in April 2019. 3. Request the Chief Executive Officer to conduct a workshop with Elected Members by the end

of 2018 to discuss the City’s Workforce Plan, with emphasis on current and proposed resourcing in the area of communication and engagement.

The Annual Progress Report detailing work undertaken to date in addressing each action in the Strategy’s Action Plan is attached at Appendix DCCS-1. Council Policy Compliance Not applicable Legislative Compliance Not applicable Officer Comments Key achievements from April 2018 to April 2019, both relating to the Strategy and to the City’s Public Relations in general, include the following:

Introduction of a Public Relations component into the City’s Induction Program;

Introduction of a dedicated online engagement hub Social Pinpoint used to engage with the community on a number of projects including CBD Planning, Community Sport and Recreation Strategy, Glen Iris Neighbourhood Enhancement, Queens Gardens Playground Redevelopment, Sykes Foreshore Playground Redevelopment, South West Sports Centre Future and Youth Precinct Site Selection;

Contracting of Maker and Co to deliver key stakeholder engagement projects such as Glen Iris Neighbourhood Enhancement;

Digital Strategy Engagement Plan: In order to plan for the future and develop an aspirational Digital Strategy, the City of Bunbury is keen to understand all aspects of digital interaction it currently has with the community. This includes interactions with ratepayers, residents, businesses, industry bodies, community groups, volunteers, community services


and other government agencies. A community engagement process will be undertaken in May 2019 to better understand how the community interacts with the City of Bunbury, potential for future interactions and idea generation for future enhancement of how digital technologies can support the City’s vision of being an exemplary leader in the digital economy. This will assist the City to understand the current environment, what is happening now, how the community interacts with the City and where bottlenecks or limitations might be that will help to stimulate ideas, innovation and planning for future improvements and development. A series of engagement activities will be hosted to capture this information and inform future stages of the project. Focus groups and the City’s online Social Pinpoint platform (SPP) will be used to engage interested community members and stakeholders in conversation about current digital interactions. These activities will be supported by a clear communication program to create awareness, interest, excitement and participation in the project.

The development of a City approach to stakeholder engagement and resulting new multi-pronged engagement approaches (for example the Youth Precinct Site Selection involving café meet-ups, skate park drop ins and BBQs and a presence at relevant youth activities as well as the Street Meet concept commencing at Glen Iris);

The revitalisation of the City’s image library in line with Bunbury Geographe tourism branding;

Setting of a service level agreement between two City facilities being the Bunbury Regional Art Gallery and Bunbury Museum and Heritage Centre, with regard to facility marketing and promotion processes;

Allocation of an additional 1.0FTE into the City’s Public Relations Team and the commencement of a new Team Leader Public Relations on 3 April 2019;

Overhaul of the City’s weekly City Focus double-page newspaper spread to produce a more attractive and user-friendly piece;

22% increase in Facebook “likes” from 12,117 in April 2018 to 14,747 as of 5 April 2019;

43% increase in Instagram “follows” from 2,363 in April 2018 to 3,388 as of 5 April 2019; and

The City’s Facebook page is consistently being rated as a top weekly Local Government Authority Facebook page in terms of engagement, an example being that at Thursday 4 April 2019 the City had had 49,200 engagements for the seven days prior, whereas pages such as the City of Joondalup and City of Rockingham had only 8,000 and 8,200 engagements with higher numbers of actual page likes.

Throughout 2018/19 and 2019/20 the City’s Information, Communication and Technology (“ICT”) Department are rolling out a number of new systems across the organisation, many of which meet objectives contained within the Communications and Engagement Strategy 2018 – 2022 (“the Strategy”). A Staff Portal is scheduled for implementation by 30 June 2019 giving staff the ability to virtually collaborate and share information across teams, departments, and directorates, thus meeting Action 18 and providing additional channels to share publically relevant information internally. A Community Portal is expected to be implemented by February 2020 which will give the City’s customers the ability to interact with the organisation from one online hub. In terms of stakeholder engagement, the introduction of this Portal will support Actions 9, 10 and 11 as it will enable


customers to notify the City of what type of information they would like to receive, as well as the ability for the City to track how, when and what the organisation is communicating to individual customers. Finally, scoping work for a new corporate website has already begun with an anticipated rollout in March 2020, which will markedly improve the City’s engagement with all stakeholders and enable Action 22 to be addressed. Whilst the timelines mentioned above may differ to those originally specified in the Strategy, the alignment of stakeholder engagement activities with major ICT projects is envisaged to produce a better result not only for the organisation but for its stakeholders and community. The People and Place Department (Public Relations Team) and ICT Department will work together on implementing these projects.

Key goals from April 2019 to April 2020 include the following:

Revitalisation of the Household Panel to incorporate Social Pinpoint and streamlined notifications to the Panel;

Rollout of Public Relations refresher training for all existing staff;

Rollout of stakeholder engagement processes for relevant staff;

Enhanced stakeholder engagement toolbox to include street meets as per the CEO’s KPI;

Remodelling and enhancement of internal communications processes;

Development and implementation of new corporate website along with the Information, Communication and Technology Department;

Introduction of Staff Portal;

Introduction of Community Portal and the commencement of stakeholder mapping; and

Identification and delivery of key strategic campaigns based on the 2019/20 Annual Plan and linkages to the Strategic Community Plan.

References to Senior Public Relations Officer have been amended to Team Leader Public Relations to reflect the title of the new role. Analysis of Financial and Budget Implications There are no financial or budget implications associated with this item. All actions have been undertaken utilising existing base operating budgets. Community Consultation Not applicable Councillor/Officer Consultation The City’s Public Relations Team and Manager Information, Communication and Technology have been consulted in the preparation of this report.


Applicant Consultation Not applicable Timeline: Council Decision Implementation The Communications and Engagement Strategy encompasses actions from 2018 – 2022. As detailed in the Executive Recommendation it is proposed that the second Annual Progress Report be presented to Council in April 2020 with assigned actions progressively undertaken over the twelve month period. Outcome – Council Meeting 30 April 2019 Pursuant to Standing Order 5.5 the recommendation (as printed) from the Executive was moved Cr Cook seconded Cr Brown and adopted (’en bloc’) to become the Council’s decision on the matter.

Council Decision 110/19 That Council: 1. Note the inaugural Communications and Engagement Strategy 2018-2022 Annual Progress Report as presented; 2. Request the Chief Executive Officer continue to report annually on the progress of the Communications and Engagement Strategy 2018-2022. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.6 SW Zone Agenda Item - Regional South West Hall of Fame (was listed as item 10.3.2 of the

Council Agenda)


Responsible Officer: James Shepherd, Manager Sport and Recreation

Responsible Manager: James Shepherd, Manager Sport and Recreation

Executive: Stephanie Addison-Brown, Director Corporate and Community Services

Authority/Discretion ☒ Advocacy


☐ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix DCCS 2 – South West Zone Motion

Summary At the Council Meeting held 22 January 2019, Council “Requested the CEO table this matter as an item on the next available South West Country Zone of WALGA agenda, for the Zone to consider establishing a Regional South West Sporting Hall of Fame, with appropriate funding contributions by member local governments” The attached motion (DCCS 2), proposes to seek support from members of the South West Zone of WALGA for the upgrade and expansion of the existing display to incorporate the South West Region and also for a financial contribution towards the revitalisation of the Hall of Fame. Executive Recommendation That Council endorse the motion titled “Regional South West Hall of Fame” as presented for consideration at the South West Zone of WALGA meeting scheduled for Friday 3 May 2019. Voting Requirement: Simple Majority Strategic Relevance Theme 1 Our community and culture Goal A safe, healthy and cohesive community, with a rich cultural life, and

supportive social environment Objective 1.2 An active community, able to access a wide range of sporting, recreation

and leisure options Objective 1.4: Arts, culture, heritage and events that enrich our understanding and

enjoyment of life, celebrate our identity and bring the community together Regional Impact Statement WALGA provides an opportunity for the South West Local Government zones, comprising of Augusta-Margaret River, Boyup Brook, Bridgetown-Greenbushes, Bunbury, Busselton, Capel, Collie, Dardanup, Donnybrook-Balingup, Harvey, Manjimup and Nannup, to jointly discuss local government issues and initiatives as a group. It is proposed to submit the attached motion to the upcoming SW Zone Meeting scheduled for Friday 3 May for member consideration.


Background At the Annual Electors Meeting held 4 December 2018 the following motion was carried: Electors Decision: Moved : Marina Quain Seconded: Mike Buswell

That the City of Bunbury establish a system to recognise all current and former Bunbury based athletes who have achieved national representative status in their chosen sport.

1) This initiative includes a publicly accessible register to promote achievements of our

community members. 2) City of Bunbury annually use the opportunity presented by Myles Junior Sport Star

of the Year ceremony to announce new inductees to the register, with the induction process incorporating the opportunity for public nomination of potential inductees.

3) Once the system is established the City of Bunbury explore opportunities to work collaboratively with neighbouring shires to expand the register to include all eligible south west residents

Council subsequently passed the following resolution at its meeting held on 22 January 2019: “That Council request the CEO table this matter as an item on the next available South West Country Zone of WALGA agenda, for the Zone to consider establishing a Regional South West Sporting Hall of Fame, with appropriate funding contributions by member local governments” Council Policy Compliance Not applicable Legislative Compliance Not applicable Officer Comments The South West Hall of Fame is located at the South West Sports Centre (SWSC). There have been no new inductees since its inception in 2002, and whilst the Hall of Fame is located in a prime location at the South West Sports Centre, it is more decorative than interactive. There is an opportunity to revitalise the Hall of Fame and induct a growing list of south west regional residents who have represented the nation in their chosen sports. The existing exhibits are within individual display cabinets that are expensive to reproduce and take up a significant amount of space. It is recommended that a change to a modern, interactive format be adopted as this will allow not only an increase in the opportunity for members of the public to interact with the Hall of Fame but also simplify the process of inducting new community members. This can be achieved by replacing the current display cabinets with an interactive, large screen, smart technology television that is able to display all inductees and provide interactive opportunities for the public to explore and learn about these individuals’ contribution to their sport at a community, state and national level. This would also enable simplified management of the


content; induct new individuals simply as well as provide an educational opportunity for visitors to the SWSC. In addition this display could be replicated at other nominated member local government organisation locations to enable the Hall of Fame to be more accessible throughout the region. The existing display cabinets could either be relocated permanently to the City of Bunbury Museum or discontinued with their contents being returned to their respective owners or descendants. The current Hall of Fame was displayed at the City of Bunbury Museum for 6 weeks during January and February 2019. The revitalisation of the South West Hall of Fame as described will require the City to undertake the following activities: 1) Removal of existing Hall of Fame cabinets. 2) Research to establish which current and former community members are eligible for

immediate induction to the Hall of Fame as part of the relaunch. 3) Discussions with the Myles Junior Sports Star of the Year Award Committee to determine the

suitability of including nominations to the Hall of Fame as part of the annual awards ceremony. 4) Adjustment to the layout of the foyer at the South West Sports Centre to accommodate the

new format Hall of Fame. 5) Discussion with neighbouring Shires in relation to both eligible community members and

financial contributions towards the revitalisation of the Hall of Fame and potential ongoing funding support for the proposed annual induction process.

Analysis of Financial and Budget Implications The proposal to upgrade the existing display to the smart technology similar to the museum is anticipated to see this project requiring funding of $40,000. There are currently no funds allocated for this purpose in the City’s 2018/19 budget. It is also expected that an ongoing management cost of $2,000-$3,000 per year would be required to maintain the program and update with any new inductees. It is felt that an approach to the members of the SW Zone for their support for a financial contribution to assist with the initial set up of the proposed South West Sports Hall of Fame be made. It is then envisaged, that an annual contribution be sought from the local governments to manage the system and enable new inductees to be added to the Hall of Fame. An annual inductee ceremony could also be included at additional cost. Indicative costs are estimated as follows:


Local Government Area Indicative Upfront

contribution (based on rates levied)

Indicative Annual Management Cost (based on

rates levied)

Augusta-Margaret River $4,800 $360

Boyup Brook $460 $35

Bridgetown-Greenbushes $915 $70

Bunbury $8,460 $635

Busselton $10,285 $770

Capel $2,740 $205

Collie $1,370 $100

Dardanup $2,740 $205

Donnybrook-Balingup $1,140 $85

Harvey $4,570 $340

Manjimup $2,060 $155

Nannup $460 $35

Community Consultation Not applicable. Councillor/Officer Consultation Internal consultation within the Sport and Recreation Department and City Facilities Department has been undertaken. The matter is proposed to be presented to the South West Zone of WALGA for its member consideration. Applicant Consultation Not applicable Timeline: Council Decision Implementation The South West Zone of WALGA meeting is scheduled for Friday 30 May 2019. Should member Council’s agree to progress this project, the City’s contribution will need to be considered as part of 2019/20 budget deliberations.



Council Decision 111/19 That Council endorse the motion titled “Regional South West Hall of Fame” as presented for consideration at the South West Zone of WALGA meeting scheduled for Friday 3 May 2019. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.7 Bunbury Geographe Reconciliation Action Plan 2019 (was listed as item 10.3.3 of the Council

Agenda)

File Ref: Nil


Responsible Officer: Kristina Knight, Senior Project Officer

Responsible Manager: Michael Fraser, A/Manager Cultural Development and Libraries

Executive: Stephanie Addison-Brown, Director Community and Customer Service


☒ Executive/Strategic

☐ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix DCCS 3 – Reconciliation Action Plan

Summary In May 2017, the Bunbury Geographe Growth Plan Partnership Steering Committee (BGGPPSC) approved the development of a Reconciliation Action Plan (RAP) for its four constituent LGAs. With funding from the South West Development Commission and in partnership with Edith Cowan University, the Bunbury Geographe ‘Reflect’ RAP was developed. Executive Recommendation That Council endorse the Bunbury Geographe Reconciliation Action Plan 2019. Voting Requirement: Simple Majority Strategic Relevance

Theme 1 Our community and culture

Goal A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment.

Objective 1.3 A welcoming community, where diverse cultures are valued, and residents have a sense of belonging.

Regional Impact Statement Implementation of the RAP by each of the LGA’s in the Bunbury Geographe region will create a consistent commitment to reconciliation that will have a positive impact on each of the organisations, their communities and in turn the region. Background The Reconciliation Action Plan (RAP) program coordinated by Reconciliation Australia, provides a framework for organisations to support the national reconciliation movement. A RAP is a strategic document that includes practical actions to drive an organisation’s contribution to reconciliation both internally and in the communities in which it operates.


The RAP Program identifies four RAP types, Reflect, Innovate, Stretch and Elevate, which set out minimum elements required to build strong and respectful relationships and create meaningful opportunities with Aboriginal and Torres Strait Islander peoples. In May 2017 the Bunbury Geographe Growth Plan Partnership Steering Committee (BGGPPSC) identified the development of a Reconciliation Action Plan as a priority for its 4 constituent LGA’s. The Shires of Harvey, Capel and Dardanup along with the City of Bunbury committed to the project. The South West Development Commission contributed funds to facilitate the process. In August 2017, Edith Cowan University Bunbury was commissioned to deliver a combined level 1 ‘Reflect’ RAP, according to Reconciliation Australia requirements, for the Bunbury Geographe region. Each LGA nominated a staff member to the Working Group to progress the development of the RAP and liaise with internal stakeholders. A RAP Aboriginal Reference Group was established to represent the Noongar community in each LGA throughout the development process. Reconciliation Australia have provided provisional approval of the Bunbury Geographe RAP and will officially approve once endorsed by each LGA.

Council Policy Compliance Not applicable. Legislative Compliance Not applicable. Officer Comments The Bunbury Geographe Reflect RAP has been developed through an extensive and thorough process in line with Reconciliation Australia guidelines. The framework details actions that are achievable and provide the foundation for the next RAP types to build upon. Once completed by the Working Group the final draft was provisionally approved by Reconciliation Australia. Once fully endorsed a tailored set of actions will be created for implementation by the City of Bunbury. Once the Reflect RAP has been implemented, work will commence on development of the next RAP level ‘Innovate’. Analysis of Financial and Budget Implications A budget allocation of $25,000 for the implementation of RAP initiatives is already included in the budget under project PR-4337. Community Consultation In the development of the RAP, ECU established an Aboriginal Reference Group, made up with representatives from across the four LGA’s who were included in RAP meetings and correspondence. The final draft was sent to each member for final feedback.


Councillor/Officer Consultation The Manager Cultural Development and Libraries was the City of Bunbury Working Group representative with initial meetings also attended by the City’s CEO and Manager Information Communication and Technology. The Director Community and Customer Services also attended several meetings. Applicant Consultation Not applicable Timeline: Council Decision Implementation Reconciliation Australia has provided provisional approval of the Bunbury Geographe RAP and will officially approve once endorsed by each LGA. Outcome – Council Meeting 30 April 2019 Pursuant to Standing Order 5.5 the recommendation (as printed) from the Executive was moved Cr Cook seconded Cr Brown and adopted (’en bloc’) to become the Council’s decision on the matter.

Council Decision 112/19 That Council endorse the Bunbury Geographe Reconciliation Action Plan 2019. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.8 South West Noongar Arts Strategy 2019-2021(was listed as item 10.3.4 of the Council Agenda)

File Ref: N/A


Responsible Officer: Kristina Knight, Senior Project Officer

Responsible Manager: Michael Fraser, A/Manager Cultural Development and Libraries

Executive: Stephanie Addison-Brown, Director Community and Customer Service



☐ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix DCCS 4 – South West Noongar Arts Strategy

Summary In 2016, the Bunbury Regional Art Gallery (BRAG) was successful in applying for a South West Development Commission, Royalties for Regions, South West Community Chest Fund, grant for the development of a South West Noongar Arts Strategy 2019-2021. Executive Recommendation That Council endorse the Bunbury Regional Art Gallery South West Noongar Arts Strategy 2019-2021. Voting Requirement: Simple Majority Strategic Relevance

Theme 1 Our community and culture

Goal A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment

Objective 1.3 A welcoming community, where diverse cultures are valued, and residents have a sense of belonging

Regional Impact Statement Implementation of BRAG’s South West Noongar Arts Strategy will aid the development of Noongar art in Bunbury and the South West with a key regional aim to develop and deliver strong and culturally appropriate programming which enhances the tourism potential of the south west region. Background In 2016, the Bunbury Regional Art Gallery was successful in applying for a South West Development Commission, Royalties for Regions, South West Community Chest Fund, grant for the development of a South West Noongar Arts Strategy. Colette McEntee from Maker + Co was appointed to develop the strategy with Julian Bowron, the former BRAG Director.


A long and extensive period of consultation with the Noongar community and key stakeholders was undertaken to develop the draft strategy. Further feedback was sought after its development and the document was finalised in April 2019. Council Policy Compliance Not applicable. Legislative Compliance Not applicable. Officer Comments Development of the BRAG’s South West Noongar Arts Strategy has been a long and considered process; however the final document contains a comprehensive and achievable action plan that will guide BRAG in the development of its programming, engagement with Noongar artists and promotion of indigenous art. Analysis of Financial and Budget Implications Implementation of most areas of the strategy will be incorporated into existing operating budgets with grant funding being used for industry development activities. A further two years of funding has been secured through the Department of Communication and the Arts, Indigenous Visual Arts Industry Support fund, which will enable the employment of a part time Noongar Arts Officer on a two year fixed term contract. Community Consultation In the development of the South West Noongar Arts Strategy extensive consultation was undertaken through both formal and informal methods. An initial artist survey was circulated and findings of two artist workshops hosted by Maker + Co and WAITOC (20 December 2016 and 21 February 2017) were made available to the project team. Key state and national arts organisations were contacted along with other south west galleries and Local Government Authorities. An external stakeholder workshop was facilitated in Perth in June 2017 and a BRAG/City of Bunbury internal stakeholder workshop was undertaken in July 2017. Informal discussions were also held with participants in the Noongar Arts Program and Goomburrup Aboriginal Corporation reviewed the working draft and provided their approval. Due to the time that lapsed between initial development of the draft and its finalisation, an additional artist survey was distributed and a BRAG team workshop held that included new BRAG Director, Dr Joanne Baitz. Councillor/Officer Consultation This project was initiated and commenced by Julian Bowron who was at the time the Director BRAG. He was heavily involved in the consultation process with Cassie Jetta the then Noongar Arts Officer.


Input was also provided by BRAG team members, the new BRAG Director, the Manager Cultural Development and Libraries, and the Director Corporate and Community Services. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Upon endorsement by Council the action plan will guide BRAG in the development of its programming, engagement with Noongar artists and promotion of indigenous art. Outcome – Council Meeting 30 April 2019 Pursuant to Standing Order 5.5 the recommendation (as printed) from the Executive was moved Cr Cook seconded Cr Brown and adopted (’en bloc’) to become the Council’s decision on the matter.

Council Decision 113/19 That Council endorse the Bunbury Regional Art Gallery South West Noongar Arts Strategy 2019-2021. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


10.9 Bunbury City Centre Outcomes Report (was listed as item 10.4.1 of the Council Agenda)

File Ref: A06936


Responsible Officer: Thor Farnworth, Manager Sustainability, Planning and Development

Responsible Manager: Thor Farnworth, Manager Sustainability, Planning and Development




☐ Legislative

☐ Review

☐ Quasi-Judicial


Attachments: Appendix DPDS 1 - Bunbury City Centre Outcomes Report (March 2019)

Summary The City of Bunbury is currently in the process of preparing the Bunbury City Centre Action Plan, which will represent the culmination of a number of community and stakeholder engagements that have occurred over recent years in regard to the city centre, as well as a scoping workshop conducted by a multidisciplinary design team held in December 2018. The Bunbury City Centre Outcomes Report (March 2019), attached at Appendix DPDS 1, has been produced to summarise the recent consultation and identify a way forward for the preparation of the Bunbury City Centre Action Plan. The intent of the Bunbury City Centre Action Plan will be to provide achievable immediate, short, medium and long term actions that deliver social and economic benefits to Bunbury in sustainably supporting its growing community and changing economy within the region. Critical to the success of the action plan will be its timely and impactful implementation. It is therefore proposed to consider including a further $500,000 towards these actions in the annual Budget for the 2019/2020 financial year. Executive Recommendation That Council: 1. Notes the contents of the Bunbury City Centre Outcomes Report (March 2019) for public

release and supports the undertaking of the next steps in preparing the draft Bunbury City Centre Action Plan for public advertising.

2. Request the CEO provide Council with an action plan for consideration to enable the

prioritisation of projects. 3. Considers funding in the 2019/20 Budget project PR-4773, CBD Action Plan with $500,000

from the 2018/19 Closing Surplus as identified in this agenda. Voting Requirement: Simple Majority


Strategic Relevance The city centre action planning initiative seeks to advance all of the goals and objectives across the four themes of Council’s City of Bunbury Strategic Community Plan 2018. That being:

Theme 1: Our community and culture

Goal: A safe, healthy and cohesive community, with a rich cultural life, and supportive social environment.

Theme 2: Our economy

Goal: A thriving and dynamic economy, that plays to its strengths, and confidently presents to the world.

Theme 3: Our places and spaces

Goal: A natural and built environment that reflects Bunbury’s core values.

Theme 4: Our City

Goal: Civic leadership, partnerships and sound governance in delivering with and for the community.

Regional Impact Statement The aim of the Bunbury City Centre Action Plan will be to make a significant positive impact on the Bunbury-Geographe region. As such, the desired outcomes of the city centre action planning initiative include: - adoption by Council as an ‘informing strategy’ to the Strategic Community Plan and

Integrated Financial Plan; - the informing of decision-making by the Bunbury Development Committee, South West

Development Commission, LandCorp, Bunbury Wellington Economic Alliance, Bunbury Geographe Chamber of Commerce & Industry and other relevant organisations;

- the informing of a review of the Greater Bunbury Strategy, sub-regional Structure Plan and Greater Bunbury Region Scheme;

- the informing of decision-making of Western Australian Planning Commission Infrastructure Coordination Committee (ICC), including potential grant funding applications; and

- promoting property industry and development sector investment in the city centre and surrounds.

Background The two day Bunbury City Centre Scoping Workshop held in December 2018 brought together relevant stakeholders and regulators with a multi-disciplinary design team to: - review existing available information, identify missing information and recommend a

focussed means to obtain it; - meet and understand stakeholder perspectives; - identify crucial place-specific challenges and opportunities; and - scope how best to structure a project methodology for a Bunbury City Centre Action Plan.


The main strategic challenges facing the city centre that were identified out of the workshop sessions being: - the ‘off-centre location’ on a peninsula with increasing suburban centre competition; - significant land use implications of the Bunbury Outer Ring Road (BORR) and continued

suburban and peri-urban growth; and - the long term effects of developing Wanju on the future of Bunbury’s city centre. The city centre’s location on a peninsula also means having an extensive foreshore interface with the coastline and inlet, which of itself presents strengths, weaknesses, opportunities and threats. The intent of the Bunbury City Centre Action Plan is to meet these challenges by addressing the agreed priorities in a focused and feasible manner. The Bunbury City Centre Outcomes Report (March 2019), attached at Appendix DPDS 1, explains the action planning process and sets out: - what the community said; - what the experts said; - why an action plan; - what will it look like; and - what’s next. Legislative and Council Policy Compliance The following key Council documents are applicable to the consideration of this major triple-bottom-line development initiative: - City of Bunbury Strategic Community Plan; and - City of Bunbury Local Planning Strategy. Officer Comments A successful city centre must have all the elements of compelling public places and civic spaces, creative and educated people, innovative start-ups and pathways for economic opportunity, smart technology and enabling infrastructure, quality architecture and good urban design, activated streetscapes and an authentic sense of place. The Bunbury City Centre Outcomes Report articulates a vision and four pillars for framing the preparation of draft actions, being a Connected, Colourful, Capable and Confident city centre. The next step in the action planning process is currently underway with the formulation of draft actions under each of the four pillars with timeframes of immediate (0-2 years), short (2-5 years), medium (5-10 years) and long term (10+ years), which will then inform the subsequent preparation of business cases for major projects in the city centre. The identified actions may also include those projects that are: - not yet costed initiatives, which are to be determined and prioritised at a later date for

scheduling and implementation; - located outside of the immediate study area if they have tangible and direct impacts on

growing the city centre; and


- funded or undertaken by state government agencies and/or private sector partnerships, etc.

Analysis of Financial and Budget Implications The 2018/19 Budget currently has $50,000 allocated to project PR-4773, CBD Action Plan. It is proposed that a further $500,000 be considered in the 2019/20 Budget and funded from the forecast surplus in 2018/19. The following changes to the 2018/19 budget forecast have been identified and will increase the 2018/19 Closing Surplus from $450K to $950K an increase of $500K: Item Description Current

Budget Forecast Forecast

Change 1. Salary and Employee Expenditure -

Operating $26,627,876 $26,411,876 $216,000

(n.b. savings identified in the current financial year budget through vacancies, efficiencies and underemployment throughout the year)

2. Maintain Heavy Plant – Rebate Income $16,000 $122,000 $106,000 (n.b. an audit of diesel fuel rebate claims

over the past 4 years has resulted in addition rebate income)

3. Interest Investment Income $775,000 $830,000 $55,000 (n.b. additional interest income from

investments forecast to 30 June 2019)

4. PR-4306 Replenish Beach Sand –

Koombana Bay $66,000 $33,000 $33,000

(n.b. saving identified for 2018/19) 5. Rate Income – Non Payment Penalty $155,000 $185,000 $30,000 (n.b. additional interest penalty on

outstanding rates forecast to 30 June 2019)

6. PR-4587 Repair Grand Canals Drainage

Basin $80,000 $50,000 $30,000

(n.b. project saving identified) 7. Planning and Development Legal Fees $50,000 $20,000 $30,000 (n.b. saving identified for 2018/19) TOTAL $500,000


Councillor/Officer Consultation The proposal was referred to the Executive Leadership Team (ELT) for comment prior to the finalisation of this report. Timeline: Council Decision Implementation Subject to Council’s endorsement of the recommendations, the Bunbury City Centre Outcomes Report will be made available to the public through a range of means such as: - City of Bunbury social media platforms; - articles published in the City Focus section of the Bunbury Herold newspaper; - posted on the City of Bunbury’s website; and - copies of the document made available at the City of Bunbury’s customer service centre

and libraries.


Council Decision 114/19 That Council: 1. Notes the contents of the Bunbury City Centre Outcomes Report (March 2019) for public release and supports the undertaking of the next steps in preparing the draft Bunbury City Centre Action Plan for public advertising. 2. Request the CEO provide Council with an action plan for consideration to enable the prioritisation of projects. 3. Considers funding in the 2019/20 Budget project PR-4773, CBD Action Plan with $500,000 from the 2018/19 Closing Surplus as identified in this agenda. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”


11. Applications for Leave of Absence

Cr Smith requests a leave of absence from all Council related business from 6 May 2019 to 15 May 2019 inclusive. Recommendation That Cr Smith be granted leave of absence from all Council related business from 6 May to 15 May 2019 inclusive. Voting Requirements: Simple Majority required Outcome – Council Meeting 30 April 2019 The recommendation (as printed) was moved Cr Brown, seconded Cr Cook The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the matter.

Council Decision 115/19 That Cr Smith be granted leave of absence from all Council related business from 6 May to 15 May 2019 inclusive. CARRIED UNANIMOUSLY 11 votes “for” /nil votes “against”

12. Motions on Notice

Nil

13. Questions on Notice

13.1 Response to Previous Questions from Members taken on Notice Nil

13.2 Questions from Members Nil

14. New Business of an Urgent Nature Introduced by Decision of the Meeting Nil


15. Meeting Closed to Public

15.1 Matters for which the Meeting may be Closed Nil

15.2 Public Reading of Resolutions that may be made Public Nil

16. Closure

The Mayor declared the meeting closed at 5:33pm

city of bunbury council minutes 30 april 2019 and minutes/archives 2019... · 30 april 2019 minutes...

Documents