city of boise, finance & administration memo · city of boise, finance & administration...

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City of Boise, Finance & Administration

Memo To: Mayor Bieter and City Council members

From: Financial Services

CC: Jade Riley, Jef Faw

Date: 11/14/2008

Re: Final FY 2008 Rebudgets and Encumbrances

Final FY 2008 Rebudgets and Encumbrances

The attached lists are the Final Encumbrance list and the final Mayor’s Recommended Rebudget list for FY 2008. On Tuesday, November 18, we’ll being asking for your approval of the lists so we can complete the upload of the budget amounts into FY 2009. The resolution approving the appropriation transfer from the Boise City Trust Fund will be included in the FY 2008 end of year report.

In the time since we presented the preliminary rebudget list to you, the Mayor and EMT reviewed the list. The Mayor then compiled his final recommendation. The Budget staff verified the budget amounts to ensure that there is remaining budget available for each item.

If there happens to be any revisions that come to light during the final year end closing, a reconciliation disclosing them will accompany the resolution in the end of year report.

FY 2008 Rebudgets - Final RecommendationsExpense Rebudget

Revenue Rebudget

Net Rebudget Description Rebudget Reason

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Airport FundAirport

790,000 790,00028L & Taxiway B Extension Environmental assessment has started & preliminary design will commence in FY09

1

90,900 90,9009/27 Extension & Heliports Preliminary design to connect taxiway to future runway 9/27 underway.

1

80,299 80,299Airfield Fuel Facility Project has been designed and construction slated for FY09 1

250,455 250,455Airport Infrastructure Development Info Development in progress 1

98,812 98,812ARFF Station Improvements ARFF remodel in progress; need to make add'l facilities available for new ARFF employees

2

940,214 940,214ARFF Vehicle ARFF equip vehicle is on order and being built but not slated for delivery until late FY09

1

68,000 68,000Aviator Statue Project in progress with FY09 completion. 2

70,700 70,700Building Demolition Estimated completion 10/31/08Yes 1

400,000 400,000Concourse B Floor Tile Repairs Contract awarded; slated for FY09 completion 1

48,459 48,459Digital CCTV Storage System Nov09 completion estimate 3

237,884 237,884Dump Truck with 22' Plow Snow Removal Equipment on order but not able to deliver until Dec 2008

1

98,344 98,344FAA Part 139 Training System Project under contract and will be complete in FY09 1

91,579 91,579Fiber Optic Concourse B Project in progress thru Nov 2008 6

814,232 814,232FIS / Customs Project is in progress and may have future change orderYes 3

10,779 10,779GA Wash Pad Change order to be processed Oct08 2

82,239 82,239Heavy Equipment (Shuttle Bus) Pending invoice from vendor 1

150,000 150,000HVAC Rooftop Units Replacement Project in progress and will be complete in FY09 1

122,436 122,436Landscape Projects Landscape project in progress 1

4,899 4,899Lot E-1 Paving Project in progress into Nov 09 3

126,725 126,725Master Plan Update Work in progressYes 4

91,212 91,212Operations Remodel Project in progress with FY09 completionYes 2

Friday, November 14, 2008 Page 1 of 17

Expense Rebudget

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514,461 514,461Orchard Street Relocation Environmental assessment on Orchard St is in process; when obtained it must be approved by FAA then project will be deferred until funding is secured from FAA and ACHD (FY12 is the earliest we expect construction phase to begin)

3

400,000 400,000Parking Garage Expansion Preliminary design of 800 stall parking garage expansion 5

303,000 303,000Parking Signage Project Parking signage project not started; rebudget to complete in FY09 1

47,459 47,459Rehab Ga Apron Pavemt Estimated completion June 2009 / encumbered amount onlyYes 1

281,659 281,659Richenbacker Improvements Project in progress into FY09Yes 2

7,657,909 7,657,909Runway 10L/28R Phase 2 Rehab R/W 10L rehab in progress - estimated completion 12/08 1

1,599,057 1,599,057Runway 10L/28R Rehab Work in progress - rebudget to completeYes 2

291,096 291,096Security Fence Project in progress; need to obtain retainage release, rebudget to complete

2

2,821,131 2,821,131Shuttle Lot Expansion 1000 stall shuttle lot expansion in progressYes 2

284,529 284,529Single Mode Fiber Infrastructure Project under contract and will be complete in FY09 1

4,967 4,967SRE Facility Design Project is being finalized - rebudget to finish paying for design services on encumbrance

2

1,478,976 1,478,976UPS/Fed Ex Apron Rehab Estimated completion June 2009 due to weather delays 2

20,352,412 20,352,412Airport Subtotal

20,352,412 20,352,412Airport Fund Subtotal

Capital Projects FundArts & History

125,008 125,008Percent (1%) for Art Projects Projects still in progress / Hyatt Wetlands Artwork, Esther Simplot Park, Geothermal Art, Julia Davis Art, West Library Branch, WSGC Maintenance, Police Facility Plan, Marianne Williams Park, City Hall West, BSU Greenbelt Path, Hobble Creek Park, Zoo African Plains

Yes 1

125,008 125,008Arts & History Subtotal

Finance & Administration59,837 59,837City Clerk Licensing System - Accela Initial phases of implementing the new animal and commercial

license systems have been started. The animal license system is almost complete and to the testing stage, but Commercial licensing will not start until animal licensing is complete. Project is still over a year from completion.

1


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59,837 59,837Finance & Administration Subtotal

Fire43,569 43,569Fire Hydrant Installation Hydrant Infill Project - intersections have been indentified and are

waiting for hydrants to be installed. Currently working with United Water to better synchronize timing issues on identifying locations and sending their invoices.

Exception 1

550,000 550,000Fire Station 13 Fire Station 13 - Department looking for land purchase to build station.

1

153,199 153,199Major R&M Storm water & drainage problems/Sta 11; ($120,000). Station 1 & 8 have leaking roofs; waiting for government buildings to do RFP; ($25,000 +). FY 09 Major R&M will be utilized to cover the funding gap of these two items.

Exception 1

2,312,758 2,312,758Station 15 - Harris Ranch Fire Station 15 - Completing geotechnical investigation on parking area and storm water drainage, Planning & design, construction, engine and equipment, station furnishings

2

42,165 42,165Stores Warehouse Relocation Stores Warehouse relocation - completing architectural services for design; RFP Fall FY09.

1

3,101,691 3,101,691Fire Subtotal

Information Technology25,962 25,962Data Center Consolidation Project Project in progress. This is a multi-year project.Yes 2

100,000 100,000eGov/CRM eGovernment StratPlan postponed til FY09 due to ERP Analysis. RFP will be submitted shortly.

1

200,000 200,000PS Improvement Project PeopleSoft Improvement - Used for ERP Replacement Project and to continue to stablize PeopleSoft. Project scope to be redefined in FY 2009.

2

325,962 325,962Information Technology Subtotal

Intergovernmental1,701,694 1,701,694Capital Facility Contingency Actual amount to be determined at year end. 1

1,701,694 1,701,694Intergovernmental Subtotal

Library86,275 86,275Library Vision Project This is a City Council approved project for review of funding options

for a new Main Library. The Library has contracted with a consultant for facilitation and project management for the new Main Library Advisory Team. That contract is pending signatures and final approval by City Purchasing.

Yes 4


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58,377 58,377Main Library - Awning upgrade/entry remo Approved Major R&M project. PO has been issued to HSA Architects for design & engineering. Remaining funds used for construction of new ADA ramp and concrete stairs. Project was recommended to comply with ADA regulations and make access into the Main Library more compatible for disabled customers. RFP for construction to be issued in Nov/Dec 08 with construction to be completed in Spring 2009.

Yes 1

25,156 25,156Main Library - Electrical Upgrades Major R&M, awaiting installation of equipment by contractor (main breaker)

1

1,020,412 1,020,412West Boise Library Branch Project in progressYes 2

1,190,220 1,190,220Library Subtotal

Mayor's Office262,220 262,220Railroad Major R&M Capital fund for improvements to the City-owned section of the

railroad south of Boise. 1

262,220 262,220Mayor's Office Subtotal

Parks & Recreation600,000 600,000After-School Facility When agreement with BSD is signed, payment will be made. 1

11,238 11,238Asphalt Repair To complete curb and gutter work upon completion of ashalt repairs in the Julia Davis Park, asphalt repairs are nearly complete.

Yes 2

45,558 45,558Boise Depot Repairs Stucco work in progress, rebudget will complete north side of Bell Tower.

Yes 4

51,426 68,415 -16,989BSU Greenbelt T-21 Rebudgeting balance to pay for skate stops on railings, electrical work and punch list items. Expenditures funded from a transportation grant.

Yes 1

114,515 59,604 54,911Capitol Blvd I Pending ITD closeout review. 1

2,836,338 2,500,000 336,338Esther Simplot Park/River Recreation Project in progress.Yes 2

53,356 125,000 -71,644FELC Landscaping Project design in progress and also includes a residual grant award to be used toward Phase III of the project. / Rolled BLM FELC Landscaping budget into this project.

Yes 1

73,120 105,915 -32,795Historic Locomotive Relocation Landscaping, interpretive signing and lighting needed to complete project.

Yes 3

8,550 8,550IF - Obsidian Trail Head Waiting on cost proposal from developer for possible park development agreement.

2

200,000 200,000IF Hyatt Wetland Match Funds required as match for EPA grant project 3


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20,086 20,086IF Sycamore Park Capital project will be complete in mid October with final billing shortly thereafter.

Yes 2

192,243 192,243IF-Marianne Williams Open Space Development agreement in processYes 2

192,244 192,244IF-Marianne Williams Sp Use Development agreement in processYes 2

2,919,639 2,370,020 549,619Julia Davis Park Partnership This partnership project provides for an on-going active fund raising by private organization.

Yes 1

20,000 20,000 0Obsidian Trailhead grant Waiting on cost proposal from developer for possible park development agreement.

2

2,180 20,000 -17,820Watchman Trail Construction Construction in progress and the grant revenue will be reimbursed upon completion (14,000) and the remaining $6,000 from donations to be collected.

Yes 1

463,400 463,400WSGC Maintenance Facility Design and infrastructure work has begun on the maintenance facility

Yes 1

7,803,893 5,268,954 2,534,939Parks & Recreation Subtotal

Planning & Development Services667,485 667,485Neighborhood Reinvestment Grants N.R.Project Contingency, 04 Collister Bus Shelter, 05 North End

Renovation Plan, 06 SB Hazardous Sidewalk Replacement, 06 SE Stoplight for Child Pedistrian, 06 SB Hazardous Sidewalk Replacement, 06 Leadville 1800-1300 Block S, 06 WBNA Sidewalk Curb & Gutter, 06 Cloverdale Rd Walkways, 07 Pressurzed Irrig Feas/Cost, 07 Central Rim Alley Paving, 07 Street Light Improvement, 07 Sidewalk Castle Park-Eugene St, 07 Hill Rd Oregon Trial Monument, 07 Bowden Park Playground Equip, 07 Jeff/McKinley/Wash Traffic Calming, 07 Hillcrest St Lights, 07 MHNA 3 Street Lights, 07 NENA Historic School Signs, 07 Hyde Park Trash Cans, 07 Dewey Park Drinking Fountain, 07 SENA Sch/Ped-Holcomb Rd, 07 SENA Area 5 Haz Sidewalk Repl, 07 Boundry & Entrance Signs, 07 BSU & SENA Art Collaboration, 07 WDNA Traffic Circle Public Art, 08 Sunrise Rim Sidewalk, 08 SWACA Peppermint Park Restrooms, 08 W Valley Skyline Park Playground, 08 W Valley Ustick Master Plan, 08 Depot Bench Traffic Calm/Pedestrian, 08 Morris Hill Park Picnic Shelter, 08 NENA Wash School S&W Side, 08 NENA Camelsback Volleyball Crt, 08 SENA Trailwind Elem Com Gthn, 08 Morris Hill Street Lighting, 08 SENA Area 3 Safe Prj Boise, 08 SENA Area 1 Safe, Prj Boise, 08 SENA Area 3 Safe Prj Boise, 08 SENA Area 4 Safe Prj Boise, 07 Boise Heights Monument, 07 E End Hist Dist Marker Sign, 07 SB Village Sidewalk, 08 Boise Heights Sidewalk Crestline, 07 SENA Area 2 Haz Sidewalk Rep, 08 Vista Ave Historic St Lights

Yes 1

10,000 10,000Ustick Road ROW Project not completed - fencing still outstanding. 2

677,485 677,485Planning & Development Services Subtotal


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Public Works613,121 613,121City Hall West Estimated completion March 09. Tenant improvement phase.Yes 6

15,252 15,252Citywide Security - PA System PA system for CH2 in the design phase. 3

163,320 163,320E Park Center Bridge Street Lights / Emer ACHD Project in progress 1

152 152GB BAM Roof Repair Pending final invoice.Yes 1

28,564 28,564GB City Hall 1 3rd Floor HVAC Construction in progress to be completed Nov 08Yes 1

11,975 11,975GB City Hall 1 Elevator Reh Construction phase to be completed Dec 08, pending arrival of the equipment

Yes 1

1,555 1,555GB City Hall Life Cycle Analysis Currently in Phase 2 of analysis with CH2MHillYes 1

54,423 54,423GB FY08 Carpet Replace The original contractor was disqualified due to a PW licensing issue causing a delay in completion. A new bid has been awarded and the carpet has been ordered.

Yes 1

999,807 1,000,000 -193Hyatt Wetlands Grant pending 3

527,020 527,020Replace Hulls Gulch Pipeline Design phaseYes 3

2,415,189 1,000,000 1,415,189Public Works Subtotal

17,663,199 6,268,954 11,394,245Capital Projects Fund Subtotal

City Shop FundFinance & Administration

20,005 20,005 0Software - Fleet Mgmt Info System The FASTER software contract was to be paid in percentages as the training and implementation was completed. We had to roll the PO into 09 to make sure that everything was completed before the final payment.

Exception 1

20,005 20,005 0Finance & Administration Subtotal

20,005 20,005 0City Shop Fund Subtotal

Community Development FundPlanning & Development Services

1,224,561 1,224,561 0CDBG Awards Contract goes through 9/30/08. Womens Shelter, Reilly Health, Homeless Shelter, NHS Homeward, Hays Shelter, Giraffe Laugh, El Ada Comm Center, SHIP, Detox Center

1

22,146 22,146 0Prof Services - Idaho Youth Ranch Project Projected project closure by Nov. 2008 / Davis Bacon labor compliance

1


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1,246,707 1,246,707 0Planning & Development Services Subtotal

1,246,707 1,246,707 0Community Development Fund Subtotal

Foothills FundParks & Recreation

4,110,641 4,110,641Foothills Levy Dedicated funding.Yes 1

4,110,641 4,110,641Parks & Recreation Subtotal

4,110,641 4,110,641Foothills Fund Subtotal

General FundArts & History

4,000 4,000Alaska Building The art project has been placed on hold while the building is undergoing interior refinishing. An artist and design has been selected. Revenue was received in FY 2008.

1

13,539 0 13,539Art in Transit Dedicated funding from the sales of BUS posters; proceeds to support future Art in Transit projects and partnerships.

1

9,631 9,631City Arts Grants Dedicated funding from additional fundraising to support the Anchor Organizations receiving grants

1

2,035 2,035Jeffery Paton Project All money for this project was received as private donations earmarked especially for this memorial artwork. The details of the project are still being researched and finalized.

2

29,205 0 29,205Arts & History Subtotal

Finance & Administration4,247 4,247EOY Contingency Administrative Services front desk remodel. Exception 7

27,864 27,864Prof Svcs - Space Planning/Front Counter Administrative Services remodel. Phase I - space planning. Contract with architect. Not budgeted in 09 so need to carry 08 funds forward.

Yes 1


Fire50,000 50,000Auto Equipment - 2 pool vehicles Need was identified late in FY08. Request to rebudget ($50,000) a

portion of Fire's asset sales revenue to be used to purchase two pool vehicles. These pool vehicles will be used at City Hall West for employees to travel to off site meetings.

Exception 1


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78,000 78,000Consultant - DHR Payroll System DHR payroll project phase one has been completed. Phase two will integrate firehouse (incident reporting system) into the payroll system. Phase two has begun but will not be completed until FY09.

Exception 7

50,000 50,000EMS Division Chief Financial strategy approved by motion for EMS Division Chief was approved in the FY09 budget update, this rebudget is to help cover the FY09 salary. This position will be in place by November 2008.

Exception 1

454,330 454,330Fire Union Settlement Fire's portion of union contract settlement. 1

1,189,620 1,189,620Heavy Equipment (Fire Engines) Rebudget request to purchase 3 fire engines. The contracts are in process of getting signatures. Once all contracts are signed the PO will issued.

Exception 1

10,110 10,110Public Education Information Fire received the matching($10,000) donation from the Insurance Industry to be used for Public Ed. Fire did not know the exact amount of the donation until it was received in August. These funds will be used to purchase educational equipment and materials in early FY09.

Exception 1

36,605 36,605Radios / Pagers 700Mhz radios purchased in FY06 have background noise, causing a safety issue. The task force continues to work through these issues. Once these issues are resolved Fire will need to purchase balance of the radios.

Exception 2

10,000 10,000Recruitment Strategy / Workforce Diversity Recruitment strategy to diversify the workforce. This was approved in FY08 as a one time funding. Due to the change in Department Head and Command Staff, Fire was unable to complete this project. A recruitment committee has been put together to work on this project in FY09.

1

1,878,665 1,878,665Fire Subtotal

Human Resources52,869 52,869EOY Contingency These monies were rebudgeted in FY07 to make the HR offices

more professional. To date Government Buildings has not been able to accommodate our request for updating the HR offices due to staff shortages and workloads constraints.

Exception 6

175,000 25,000 150,000Health Benefit Studies Study in progress. New health plans begin Jan 2010. 1

100,000 100,000Prof Svcs - Update City's Classification Sy HR continues the process of migrating class specifications into specific job descriptions. HR has contracted this project out due to the magnitude of job descriptions created by this new process of moving from 250 class specifications to 500+ job descriptions.

Exception 1

327,869 25,000 302,869Human Resources Subtotal

Information Technology


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5,461 5,461Desktop Standardization Project The Desktop Standardization Project was a large project requiring IT to purchase and roll-out more than expected number of systems in addition to the standard number of PC's for city-wide departments that are rolled-out each year. A small portion of the project involving the PDS Inspectors and for the Graphic Artists is left to be finished and upon completion will deplete the funds.

Exception 1

16,128 16,128Development Projects This will be used to fund other ERP work outside of PeopleSoft which includes Job Description & GACR

Exception 2

6,845 6,845EOY Allocation Contingency Remaining allocation of end of year turn back from prior years Exception 1

6,000 6,000Other Equipment / Radios for Infrastructur Radio Infrastructure - Used for replacing the aging radio system used by Public Works, Parks, Airport. Has been delayed because our vendor has not successfully implemented their products, however they will roll out their products in FY09 and we will then proceed to implement this for the City.

Exception 1

18,369 18,369PS Improvement Project PS Improvement was intened to extend over multiple years. Remaining funds will be used to fund ERP work. Project scope will be redefined in FY 2009.

YesException 2

52,803 52,803Information Technology Subtotal

Intergovernmental263,996 263,996Non-Base Performance Pay One-time related to GACR performance pay. City Council motion

6/24/08. Exception 1

6,837 6,837Other Equipment - TVCTV Equipment Dedicated funding from PEG account. 3

36,823 36,823Prof Svcs - Alt Service Delivery & Capital P Remaining alternative service delivery budget. Exception 2

5,000 5,000Prof Svcs - Court Calendar Study To pay Ada County. $3k from Mayor's Office and $2k from DFA.YesException 1

75,000 75,000Prof Svcs - Strategic Planning Execution I Professional Services for Strategic Planning alternatives. Exception 1

42,602 42,602Public Education Government (PEG) Contr Earmarked funding. 1

49,643 49,643Senior Scrip Remaining for outstanding coupons. 1

185,139 185,139Strategic Planning Contingency One-time strategic planning dollars remaining in FY08. Will be rebudgeted to FY09 for Federal and State Gov relations via IBC.

1

20,005 20,005Transfer Out - Fleet Services FASTER soft Remaining General Fund support for Fleet Services FASTER software program. Purchase will be completed in TR1 FY 2009.

1

694,561 694,561ValleyRide Capital To match Capital grants. 1

1,379,606 1,379,606Intergovernmental Subtotal

Library


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35,703 35,7033M / SAM Base System Donation from Friends of Library - Library Gift Fund (Server configuration, application software license, workstation software-includes 10 client license pack, public)

2

3,968 3,968Bohrer-Branch Lib Mat Donation made from the Bob Bohrer Trust to the Library designated for the purchase of items for future Library branches as they are built.

4

34,352 34,352Brown Trust/Large Print Donations made to the Library from the Albert L. & Nancy M. Brown Trust designated for the purchase of large print materials.

7

209,021 209,021IOLS Fund Lynx consortium funds used to pay for shared Dynix library computer system modifications.

7

3,807 3,807MCA AS Books Donations made to the Library from the Boise Public Library Foundation as stipulated by the Mary Clara Allison Trust and designated for the purchase of Adult print materials.

1

1,141 1,141MCA YS Books Donations made to the Library from the Boise Public Library Foundation as stipulated by the Mary Clara Allison Trust and designated for the purchase of Youth print materials.

1

18,079 18,079Office Supplies - West Boise Library Upon initial Council approval, one-time operating funds for System Support were approved and loaded into Office Supplies, to be spread out into more specific accounts later, such as minor equipment, supplies, cell phones, etc. Funds also to be used for items associated with new System Support staff. Not spent in FY08 due to project delays. Not duplicated in FY09 budget. Library staff will allocate the funds out appropriately in FY09.

YesException 2

100,996 100,996Undesignated Gift Undesignated donations made to the Library for programs, materials and equipment purchases. Balance to be determined at end of year.

7

407,067 407,067Library Subtotal

Mayor's Office15,924 15,924After 3 Council approved one time funds for this PR campaign.YesException 1

21,052 21,052Audit Interns Council authorized onetime budget for audit interns. Interns did not begin to be utilized until late 2008.

Exception 1

28,393 28,393Economic Development Software Software program to be implemented in FY2009. Due to changes within economic development in FY2008, this project had to be further delayed. The software purchase will include the ESRI database of demographic and other information which will allow economic development to work with businesses that are already here and businesses moving here. The rebudget will also be used for the purchase of the CoStar Tenant application.

Exception 2

9,065 0 9,065Fire Works Display Dedicated funding Exception 1


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9,200 9,200Livability Summit The Livability Summit Series 2 - Children and Youth will occur in early FY2009 (November).

Exception 1

5,000 5,000Ombudsman Office Review Phases II and III of the Ombudsman Review have not been fully scoped, but approved by council to move forward.

Exception 1

10,000 10,000Prof Svcs - Hooper Center The City of Boise has entered into a contract with Central City Concern (dba The Hooper Center) for consulting services. Delays associated with authorizing Central City Concern as a Sole Source vendor and the subsequent contract resulted in not having a purchase order dispatched by the end of FY2008.

Exception 1

100,393 100,393Professional Services - Industrial Park Plans for Industrial Park development are in progress,, but budget was not used in FY2008 and is not budgeted for FY2009.

YesException 2

9,000 9,000Transit Summit Transit summit will take place October 2008. Scope of work was not confirmed by purchasing deadline.

YesException 1

208,027 0 208,027Mayor's Office Subtotal

Parks & Recreation46,321 46,321Conservation Fund Program Funded by special fees from admissions. 1

27,922 27,922EOY Allocation Mobile Recreation will use $25,449 per Council approval 6/24/08. The remaining $2,473 is unspent EOY turnback.

Exception 5

9,056 9,056Grace Jordan Community Center One-time funding for community center start up - The center opened late in the fiscal year and was not able to purchase all of the start-up equipment needed. Rebudgeting $9,056 for 4 computers ($8,400), 1 lockable cabinet )$150), 1 phone ($400) and Art Supplies ($106).

Exception 1

13,429 13,429Morley Nelson Community Center One-time funding for community center start up - The center opened late in the fiscal year and was not able to purchase all of the start-up equipment needed. Rebudgeting $13,429 for 4 computers ($8,400), 1 lockable cabinet )$150), 1 phone ($400), Foose Ball table ($300), Gaming ($1,000), Art Sup[plies ($1,000), Fire Extinguishers ($500), "Kid City" Supplies ($850) and "Teen Center" Supplies ($829).

Exception 1

20,000 20,000River banks repair The project can not be completed until river flows are reduced in October. Request that $20,000 be rebudgeted to repair an eroded section of river bank downstream from the old loggers creek diversion structure.

Exception 1

2,510 2,510Special Training Special Training expenses for AGA Performance Management Conference in Seattle ($975.42) and pre-paid expenses for travel to the National Parks Congress ($1534.02). The pre-paid expenses are funded from a transfer from the EOY turnback account.

Exception 1

119,238 119,238Parks & Recreation Subtotal


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Planning & Development Services444,900 444,900Blueprint Studies Implementation of Blueprint Boise - Blueprint Boise ($8,718),

Downtown Consolidated Plan ($125,000), Blueprint Boise- code update ($100,000), and Area of City Impact planning ($209,250).

YesException 1

50,000 50,000Citywide Housing Needs Analysis Provide analysis of city wide housing needs that support comprehensive housing strategy, City Comp Plan update, HUD 5-year Consolidated Plan as well as several others.

Exception 1

20,000 20,000 0Preserve America Grant Grant received to research, designate & mark 30 local landmarks wth book & walking tour publication. Grant awarded by the U.S. Government. PDS will be going out for RFP in Oct. and will award the contract in November. 2 year grant

Exception 1

138,255 0 138,255Project CATCH 2009 One time funding to continue Project CATCH in FY09.Yes 1

653,155 20,000 633,155Planning & Development Services Subtotal

Police3,753,799 3,747,527 6,272COPS Technology Program Grant Boise City, Ada and Canyon Counties jointly applied for this grant,

and Boise City is the acting "pass through" agency. These funds will be used by the participating agencies to upgrade existing radio equipment to the 700 MHz standard.

YesException 1

7,500 7,500 0Idaho Juvenile Justice Grant Grant program is still in process. Program runs from 4/08 through 3/09 for underage drinking

Exception 1

3,761,299 3,755,027 6,272Police Subtotal

Public Works4,811 4,811EOY Allocation Misc special onetime projects (Air Quality) Exception 3

15,000 15,000Streetlight Software IT-RFP in final review stage. Funds for this are not available in future budget years, IT could not accommodate the time frame.

Exception 1

19,811 19,811Public Works Subtotal

8,868,856 3,800,027 5,068,829General Fund Subtotal

Geothermal FundPublic Works

11,733 11,733BODO Hotel Geothermal final payment pending easement resolution 4

176,750 175,000 1,750BSU Extension Only rebudgeting $175,000 for the design phase as additional funds are budgeted in future years.

1

1,312 1,312Percent (0.4%) for Art M&O M&O Art portion of budget Exception 1


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133,964 133,964 0System Looping / Interconnections Multi year project currently in design phase 2

21,213 21,213Veterans Affairs Bldg Design Phase 1

344,972 308,964 36,008Public Works Subtotal

344,972 308,964 36,008Geothermal Fund Subtotal

Health Trust FundFinance & Administration

25,000 25,000Health Benefit Studies Study in progress, Health Trust contribution to study. 1


25,000 25,000Health Trust Fund Subtotal

Local Home Trust FundPlanning & Development Services

314,087 314,087 0HOME Awards Contract goes through 9/30/08, final request in FY09. Boise City/Ada County Housing, ADDI Grant, Habitat for Humanity, SHIP, CHDO Set Aside, CHDO Operations

1

314,087 314,087 0Planning & Development Services Subtotal

314,087 314,087 0Local Home Trust Fund Subtotal

Risk Management FundFinance & Administration

192,660 192,660Risk Mgmt Database Rebudget amount for procurement process scheduled for completion by 3/30/09 followed by installation & Citywide implementation

1


192,660 192,660Risk Management Fund Subtotal

Sewer FundPublic Works

281,413 281,413136S Chinden/ WB WWTP Project complete pending final paymentYes 4

15,000 15,00017th St Sewer Design phase 1


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505,930 505,9302008 Alley Phase 3 (Sewer Main Line) currently in design phase to replace portions of deteriorating sewer line

1

53,000 53,0008th and Lemp St Sewer Design phase 1

106,699 106,699Boise WaterShed / Environmental Educati Phase I is complete…moving to Phases II and III for art installation and landscaping

Yes 2

164,929 164,929East Parkcenter Bridge Sewer Construction in progress, ACHD project 1

907,801 907,801Facilities Plan 2020 Multi-year ProjectYes 2

996,543 996,543Gateway East Isaacs Canyon Sewer Exten Construction in progress to be completed Dec 08Yes 1

106,050 106,050Glenwood Lift Station Emergency Power Design phase 1

1,018,519 1,018,519Hackamore & Martindale Sewers Design phase complete, construction contract awarded, to be complete April 09

1

214,662 214,662Influent Wet Well Pump Equipment has been ordered, to be complete Dec 08. 1

327,355 327,355La Hontan Drive Sewer Design phaseYes 1

31,422 31,422Lander St Ops Bldg Ventilation Construction in progress, in final stages 1

1,317,804 1,317,804Lander St Slipline Design phaseYes 4

19,734 19,734LBR Model - Aquatox Nutrient controls are a key issues for wastewater treatment facilities nationally. AQUATOX is a modeling tool developed by EPA to support development and adoption of numeric nutrient criterion. The Lower Boise River AQUATOX modeling project is supported primarily by EPA Headquarters with additional support from Boise City to determine if AQUATOX is capable of determining numeric nutrient criterion in large western alluvial rivers, and if so, what they would be for the Lower Boise River. Re-budgeting funds is necessary to allow for completion of the final report due to EPA no later than December 31, 2008.

1

99,456 99,456LBR Phosphorus Load Allocation & Tradin Re-budgeting of funds is necessary to support on-going technical and legal support to obtain appropriate phosphorus limitation in our permits. IDEQ has provided allocations for Phosphorus to wastewater treatment facilities in the Lower Boise River watershed. EPA intends to issue NPDES premits with limits that are about 1/3 of those requested by the state and that would increase costs by more than 100 million for wastewater facilities in the watershed, including te City of Boise.

1

300,000 300,000Lombac Land Purchase Pending negotiations 1

20,000 20,000Mercury Water Quality Standards (AQUAT Re-budgeting funds is necessary to allow for completion of the final report due to EPA no later than December 31, 2008.

1

4,594 4,594Minor Equip - Tripod & Winch Purchase order pending final invoice 1


Expense Rebudget

Revenue Rebudget


Early Upload

Times Rolled

20,087 20,087NPDES Reapp Studies Re-budgeting will allow for support of re-application studies and data needed to obtain new NPDES permits for the wastewater treatment facilities. NPDES permits are required for wastewater treatment facilities discharging to surface waters of the US. Permits have a five year term and re-application is required at least six months prior to expiration a permit. Our existing permit required data and studies be conducted and submitted to EPA with re-application materials. The City timely reapplied for its two wastewater NPDES permits in April 2004, however EPA has yet to issue draft permits.

Exception 2

23,987 23,987Onbase Content Management Multi year project in progress 1


88,015 88,015Public Art 1% - Boise Watershed Project Glass art at watershed pending installationYes 1

57,543 57,543Secondary Digester #3 Gas Construction in progress to be completed Dec 08. 1

10,215 10,215Security System Upgrade - Watershed Installation of security with Apex is delayed as a result of construction delays

2

173,292 173,292Sewer Main Line Replacement Phase 2 Construction in progress to replace deteriorating main line 1

11,388 11,388Susan Drive Sewer Design phaseYes 1

368,162 368,162SW Odor Control Facility Currently in design phaseYes 1

91,935 91,935SW Relief Phase 3 Stage 3B pending final paymentYes 1

47,725 47,725SW Relief Sewer Lateral Tie-ins Construction in progress, contract issued 1

76,103 76,103SWS Fairview Ave Crossing Contracted with ACHD, project is complete, pending final invoice 1

1,526,632 1,526,632Table Rock/Harris Ranch Lift Station Equipment has been ordered, estimated completion August 09Yes 3

337,127 337,127TMSF IRRIGATION Includes 3 new pivots for FY09 land swap 1

42,701 42,701TMSF Farm House Re-Roof pending final payment 1

61,770 61,770TMSF Fencing Pending final invoice 3

1,084 1,084TMSF Major R&M This is an outstanding PO for child project Farm House Re-Roof. The PO is for Architect services.

Exception 1

409,385 409,385TMSF Well #12 w/Road Currently drilling and pending testing 2

22,020 22,020TMSF Well #7 Rehab Construction in progressYes 3

100,013 100,013Ustick/Maple Grove Contracted with ACHD, pending final invoice 2

51,173 51,173Various Auto Equipment Purchase orders for various auto equipment (Ford Escape 4WD Hybrid, Mini Van, Ford service body & crane)

Exception 1


Expense Rebudget

Revenue Rebudget


Early Upload

Times Rolled

67,462 67,462Various Computer Equipment Purchase orders for various computer equipment (Hansen software, computer backup hardware, laptop & desktop computers, microfilm digitizer, laser printers, professional software)

Exception 1

171,710 171,710Various Other Equipment Purchase orders for various other equipment (TMSF security access project, digester influent pump, discrete analyzer, sterilizer, biomedical incubators, data logger system, portable generator, lateral camera launch trailer, sewer cleaning hoses, sludge & trash pumps)

Exception 1

132,522 132,522Various Other Equipment Utility Vehicle and related equip, PLC Logic Controller, Access Control Equip - Equipment ordered / Mini Excavator - All equipment bids were rejected, PW will re-bid with correct specs. Still need Mini-Excavator - currently having to rent one / Meterological Wind Tower - Request Rebudget - On September 10, TMSF was informed that the City would like to proceed with a process that will result in a 50 meter monitoring station located at TMSF.

Exception 1

59,796 59,796Victory E of Curtis Construction in progress 1

68,100 68,100WB Blower Cooling Water Repl Design phase is being completed in-house, rebudget is for construction

1

834,272 834,272WB Central Lab Upgrade and Addition Currently in design phase, working with an architectYes 1

1,156,379 1,156,379WB Digester Gas Utilization Construction in progress, part of a multi year projectYes 5

1,412 1,412WB Major R&M Implement Electrical Sub Metering - Construction in progress 1

10,894,470 10,894,470WB Phosphorus Removal Multi-year ProjectYes 6

37,265 37,265WB Primary Scum Sys Eval Rebudget to complete design phase, Budget in 09 is for construction.

Yes 2

49,200 49,200WB SCADA System Assessment Final report due Dec 08Yes 1

16,282 16,282WB Screening Channel 3 Widening Received equipment, rebudget is to pay for installation 1

93,671 93,671WB System Improvements Design phase to be complete first period of FY09. 2

1,187,431 1,187,431WB WWTP Digester Imp. - Phase 4B Construction in progress, estimated completion April 09Yes 7

24,976,368 24,976,368Public Works Subtotal

24,976,368 24,976,368Sewer Fund Subtotal

Solid Waste FundPublic Works

101,183 101,183Gowen Field Remediation Monitoring PhaseYes 5


Expense Rebudget

Revenue Rebudget


Early Upload

Times Rolled


9,671 9,671Percent (1%) for Art Solid Waste exhibit at Boise Watershed - construction in progress 1

263,047 263,047Solid Waste Mgmt Strategic Plan The Solid Waste Strategic Plan recommended the city negotiate an extension of the current franchise agreement with Allied Waste Services. Staff is currently working on the amended franchise agreement and is in negotiations with Allied on the terms of the agreement. We expect the franchise agreement to be presented to City Council in October for their review. We also are continuing our work in FY 09 on the proposed solid waste transfer station and eco-park. Additionally, the plan and amended franchise agreement require significant public education and outreach activities to be conducted for the implementation of new programs and collection methods. We anticipate immediately beginning our outreach efforts upon the Council approval of the amended contract agreement.

1

375,101 375,101Public Works Subtotal

375,101 375,101Solid Waste Fund Subtotal

78,490,008 11,958,744 66,531,264FY 2008 Grand TotalsAll Funds


FY 2008 Final EncumbrancesDescription Reason

Early Upload

Total Encumbrance

PO Number

Capital Projects FundArts & History

Percent (1%) for Art Projects Projects still in progress / Hyatt Wetlands Artwork, Esther Simplot Park, Geothermal Art, Julia Davis Art, West Library Branch, WSGC Maintenance, Police Facility Plan, Marianne Williams Park, City Hall West, BSU Greenbelt Path, Hobble Creek Park, Zoo Afri

Yes 234,11414755, 14958

Department Subtotal 234,114

Fire

Fire Hydrant Installation Hydrant Infill Project - intersections have been indentified and are waiting for hydrants to be installed. Currently working with United Water to better synchronize timing issues on identifying locations and sending their invoices.

25,02513757

Station 15 - Harris Ranch Fire Station 15 - Completing geotechnical investigation on parking area and storm water drainage, Planning & design, construction, engine and equipment, station furnishings

174,06914326

Stores Warehouse Relocation Stores Warehouse relocation - completing architectural services for design; RFP Fall FY09.

17,83514917



Data Center Consolidation Project Project in progress. This is a multi-year project.Yes 39,00814918, 14919


Library

Library Vision Project This is a City Council approved project for review of funding options for a new Main Library. The Library has contracted with a consultant for facilitation and project management for the new Main Library Advisory Team. That contract is pending signature

Yes 2,50012245

West Boise Library Branch Project in progressYes 3,435,87013024, 13937

Hillcrest Branch Library Project in ProgressYes 42813751, 13843

Collister Branch Library Pending final invoices.Yes 8,33013751, 14103

Major R&M - Proxy Reader Main Library installation of proxy reader.Yes 2,81514510

Friday, November 14, 2008

Description ReasonEarly

UploadTotal

Encumbrance PO Number

Library Signage PO issuedYes 5,00014702

Interior Painting work in progressYes 29,22514804

HVAC Replacement Units work in progress. Need to pay invoicesYes 21,90114828

Main Library - Awning upgrade/entry remodel Approved Major R&M project. PO has been issued to HSA Architects for design & engineering. Remaining funds used for construction of new ADA ramp and concrete stairs. Project was recommended to comply with ADA regulations and make access into the Main Li

Yes 13,01514882

Electrical Upgrades PO issued.Yes 25,15614894

Department Subtotal 3,544,240

Parks & Recreation

Asphalt Repair To complete curb and gutter work upon completion of ashalt repairs in the Julia Davis Park, asphalt repairs are nearly complete.

Yes 113,974

IF-Marianne Williams Open Space Development agreement in processYes 109,22412461

IF-Marianne Williams Sp Use Development agreement in processYes 32,82212461

Foothills Trails need to pay invoicesYes 2,90413111

Idaho IceWorld Repairs Work in progressYes 17,65013267, 14797

Esther Simplot Park/River Recreation Project in progress.Yes 284,44314338, 14552

BSU Greenbelt T-21 Rebudgeting balance to pay for skate stops on railings, electrical work and punch list items. Expenditures funded from a transportation grant.

Yes 60,45314242

Boise Depot Repairs Stucco work in progress, rebudget will complete north side of Bell Tower.

Yes 204,06514358

IF Sycamore Park Capital project will be complete in mid October with final billing shortly thereafter.

Yes 6,98914412

R2R Shop Renovation (Ridge to Rivers) work in progressYes 107,02914461

Julia Davis Park Partnership This partnership project provides for an on-going active fund raising by private organization.

Yes 5,21314500

Tennis Court Resurface work in progressYes 60014551

Ann Morrison Pk Roadway Repair work in progressYes 161,66314618, 14944

Firefighter's Memorial Park Near completion final billing pending.Yes 56,10214640



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FELC Landscaping Project design in progress and also includes a residual grant award to be used toward Phase III of the project. / Rolled BLM FELC Landscaping budget into this project.

Yes 70,26814697

Greenbelt Repair Work in progressYes 1,91714709

WSGC Maintenance Facility Design and infrastructure work has begun on the maintenance facility

Yes 19,60014715

Upgrade Playground Equipment Work in progressYes 110,61314783, 14930

Historic Locomotive Relocation Landscaping, interpretive signing and lighting needed to complete project.

Yes 30,90614781, 14943

Well Pepairs Work in progressYes 27,92414880

Watchman Trail Construction Construction in progress and the grant revenue will be reimbursed upon completion (14,000) and the remaining $6,000 from donations to be collected.

Yes 17,82014901


Planning & Development Services

Neighborhood Reinvestment Grants N.R.Project Contingency, 04 Collister Bus Shelter, 05 North End Renovation Plan, 06 SB Hazardous Sidewalk Replacement, 06 SE Stoplight for Child Pedistrian, 06 SB Hazardous Sidewalk Replacement, 06 Leadville 1800-1300 Block S, 06 WBNA Sidewalk Curb & Gutt

Yes 107,155,14785,14930


Public Works

City Hall West Estimated completion March 09. Tenant improvement phase.Yes 3,271,88814758, 14808

GB City Hall 1 3rd Floor HVAC Construction in progress to be completed Nov 08Yes 88,33314317

GB City Hall 1 Elevator Reh Construction phase to be completed Dec 08, pending arrival of the equipment

Yes 265,47014374

GB City Hall Life Cycle Analysis Currently in Phase 2 of analysis with CH2MHillYes 28,34814732

Replace Hulls Gulch Pipeline Design phaseYes 25014743


Fund Subtotal 9,237,914

General Fund



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Finance & Administration

Prof Svcs - Space Planning/Front Counter Remodel

Administrative Services remodel. Phase I - space planning. Contract with architect. Not budgeted in 09 so need to carry 08 funds forward.

Yes 14,53214757, 14902

Other Equipment - Digital Imaging Waiting for InvoiceYes 58,32614863

Misc Services - Lock Install work in progressYes 1,57714884

Minor Equip - Flatbed Scanner Waiting for invoiceYes 3,25414896


Human Resources

Professional Services PO in progress for a Benefit Consultant, Updating the City's Classification System and Developing the GACR System

Yes 58,90413821, 14693



System Maintenance Purchase order in placeYes 77,39213743, 14936

Professional Services Purchase order in placeYes 38513857

PS Improvement Project PS Improvement was intened to extend over multiple years. Remaining funds will be used to fund ERP work. Project scope will be redefined in FY 2009.

Yes 22,50714376

Prof Services - GIS User Needs Assessment Purchase order in placeYes 25,00014626

Software PO in processYes 3,67014936

Major Software - Ada County ISTARS PO in progressYes 14,17714947


Legal

Minor Equipment - HP Computer & Docking Station

Po in ProgressYes 7,42914472

Furniture & Office Equipment - Scanner Package PO in ProgressYes 10,49814866


Library



UploadTotal


Computer Equip - Network Replacements work in progressYes 12,17814895

Office Supplies - West Boise Library Upon initial Council approval, one-time operating funds for System Support were approved and loaded into Office Supplies, to be spread out into more specific accounts later, such as minor equipment, supplies, cell phones, etc. Funds also to be used for i

Yes 69414895


Mayor's Office

Prof Services - Code Enforcement Assessment Work in progressYes 2,10013041

Strategic Plan Consulting POs in progress Phase II Implementation and prioritization of SPYes 73,12213813, 14859

Prof Services - Homelessness Plan PO in progressYes 3,90013512

Professional Services - Industrial Park Plans for Industrial Park development are in progress,, but budget was not used in FY2008 and is not budgeted for FY2009.

Yes 12,12713954. 13953

After 3 Council approved one time funds for this PR campaign.Yes 6,80514740


Parks & Recreation

Prof Services - Foothills Open Space PO in progressYes 9,34714106

Prof Services - Grant Writer PO in ProgressYes 14,65014831

Heavy Equipment - Zamboni PO in ProgressYes 78,65014840

Vatious Computer Equipment POs in process Smartboard with projector, camera and audio system, Cemetery records mgmt software, Canto Cumulus digital asset mgmt software

Yes 80,80014889, 14948

Minor Equip - Computer Equipment PO in progressYes 3,30214945

Prof Services - Parking Study PO in ProcessYes 8,55014946

Other Equipment - Walk in Freezer PO in processYes 39,14114956


Planning & Development Services

PS Special Planning - State Street PO in processYes 116,42012993



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Blueprint Studies Implementation of Blueprint Boise - Blueprint Boise ($8,718), Downtown Consolidated Plan ($125,000), Blueprint Boise- code update ($100,000), and Area of City Impact planning ($209,250).

Yes 176,95114356

Trash Cleanup - Nuisance Abatement PO in progressYes 1,31614359

Furniture & Office Equipment PO in process Conference Room Table, chairs and credenzaYes 6,66214959


Public Works

Prof Services - Hydraulic Modeling Consulting PO in process Hydraulic Modeling ConsultingYes 6,16312151

Prof Services - Capital Facility Const PO in progressYes 63,93014564


Fund Subtotal 1,014,459

10,252,373FY 2008 Encumbrance Grand Total General and Capital Funds


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