city of augusta council meeting october 3, 2016 7:00p ... packets/10-03-16.pdf2016/10/03 · d....

AGENDA CITY OF AUGUSTA

Council Meeting October 3, 2016

7:00P.M.

"Augusta - Where the metro's edge meets the prairie's serenity offering the perfect blend of opportunity and proximity for living, commerce and culture. "

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE

C. PRAYER Pastor Cale Magruder, First Southern Baptist Church

D. MINUTES

1. SEPTEMBER 19, 2016 MINUTES Approval of minutes for September 19,2016 City Council meeting.

a) Council Motion/Vote

E. APPROPRIATION ORDINANCE

1. ORDINANCE(S) Consider approval of Appropriation Ordinance #9A dated 09/21/16.

a) Council MotionN ote

F. VISITORS

1. Tiffany Gillespie will be present to request approval of a street closure in the 500 block of State Street for a dance event for Witches Night Out on October 20, 20 16 from 6:00pm to 8:30pm.

2. Call for Visitors. (Visitors may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda - 5 minute limit).

G. BUSINESS

1. TEMPORARY COMMERCIAL LEASE AGREEMENT BETWEEN THE CITY OF AUGUSTAANDPRAY AVIATION, INC. Consider approval of the Temporary Commercial Lease Agreement between the City of Augusta and Pray Aviation, Inc.

a) Staff Presentation

b) Council MotionN ote

2. FISHING DOCK PROPOSAL FOR AUGUSTA CITY LAKE BY LIEBE'S EZ DOCK Consider acceptance of the Parks Advisory Board's recommendation to approve a proposal from Liebe's EZ Dock for three (3) docks to be installed at Augusta City Lake; Consider approval of Purchase Order No. 2016-16.3 authorizing staff to purchase fishing docks fi·om Liebe's EZ Dock in the amount of$39,849.

a) StaffPresentation b) Council MotionN ote

3. GENERAL WARRANTY DEEDS FOR RIGHT OF WAY ACQUISITION RELATED TO THE SOUTH OHIO STREET PROJECT Consider acceptance of the Warranty Deeds for right of way acquisition for property located at 670 East Frisco Street related to the South Ohio Street Project.

a) StaffPresentation b) Council MotionN ote

4. UPDATE ON CHARITABLE DONATIONS ON UTILITY BILLS AND THE LANDFILL COUPON PROGRAM Receive and file a brief update regarding the current status of the Charitable Donation Program for approved historical preservation organizations and the Landfill Coupon Program.

a) Staff Presentation

H. MATTERS FROM/FOR COUNCIL

1. Reminder of the 2016 League of Kansas Municipalities Annual Conference in Overland Park, KS on October 8'"- I O'"·

2. Reminder of joint work session with the Parks Advismy Board on Monday, October 10'" at 6:00pm to discuss future plans and vision for Santa Fe Lake. This work session will be hosted on site at Santa Fe Lake.

3. Call for Other Matters. (Council members may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda).

I. INFORMATIONAL MEMORANDUM

J. EXECUTIVE SESSION

1. Recess to executive session to discuss matters deemed privileged in the attorney client relationship.

K. ADJOURNMENT

CITY COUNCIL SEPTEMBER 19, 2016

7:00P.M.

The Council of the City of Augusta, Kansas met iu regular session on September 19, 2016, with Mayor Matt Childers presiding. Council present were Jason Lowery, Cale Magruder, Jamie Crum, Paul Belt, Tom Leffler, Justin Londagin and Ron Reavis. Councilman Mike Rawlings was absent. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Tyler Brewer and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Sarah Hoefgen, Connie Thurman, Sergeant Derek Highbarger, Sarah Highbarger, Safety Officer James Hageman, Sergeant Chad McCluskey, Safety Detective Bob Sage, Kathy McClure, Mark Chesney, William Morris, Keith Cross, and Kathy Cross, Denise Loper and Gary Steed.

Pledge of Allegiance

Prayer: Pastor Keith Cross, First Christian Church, gave the invocation.

Minutes: Crum made a motion to approve the minutes from the September 6, 2016 Council meeting. Londagin seconded the motion. Motion canied without opposition.

Ordinance 9: Leffler made a motion to approve Ordinance 9 in the amount of $644,273.69. Lowery seconded the motion. Motion can·ied without opposition.

Visitors: Gary Steed, Executive Director of the Kansas Commission on Peace Officer Standards and Training

(KSCPOST), was present to recognize Sergeant Bob Sage for his participation and accomplishments as a commissioner for the KSCPOST.

Director of Public Safety Tyler Brewer was present to recognize and honor Sergeant Derek Highbarger and Officer James B. Hagman with the "Life Saving A ward" for their efforts in saving a human life.

Mark Chesney, representing the Kansas Power Pool (KPP), was present to provide an update on KPP operations and to thank Augusta for their membership in KPP.

Kathy McClure was present to request approval for the 3'd Annual "Steaks on the Bricks" to be held downtown October 14, 2016. Belt made a motion to approve Resolution 2016-35 approving a special event allowing the sale and service of alcoholic liquor for consumption on a city property on the 14'" day of October. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Belt made a motion to approve Resolution 2016-36 approving a special event allowing the sale and service of alcoholic liquor for consumption on a city prope1ty on the 21" day of October in the event of rain if postponed on the 14'" day of October. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Business: Update on Condemnation of Real Prope1ty Located at 606 East 12'" Avenue: Denise Loper, 219 Wiley

Street, addressed the governing body about the property located at 606 East 12'" Avenue. She stated the house moving contractor has said that they will be moving the house in the first two

weeks of October. Crum made a motion to table this agenda item until October 17, 2016. Reavis seconded the motion. Motion carried with Leffler and Londagin voting in opposition.

Tempormy Commercial Lease Agreement between the City of Augusta and Pray Aviation, Inc.: Reavis made a motion to table this agenda item until October 3, 2016. Leffler seconded the motion. Motion carried without opposition.

Proposal for Downtown Banners and Wayfinding: Council reviewed and discussed a proposal from Downtown Augusta Inc. (DAI) to install decorative bmmers on street light posts in the downtown area. Londagin made a motion to table this agenda item until October 3, 20 l 6 and requested additional infmmation on alternative proposals and options fi·om DAI. Lowe1y seconded the motion. Motion carried without opposition.

Policy Statement for Event Planning Requests: Magruder made a motion to approve Policy Statement No. 2016-04 titled Event Planning Approval Process. Lowery seconded the motion. Motion carried without opposition.

Letter of Agreement for the Shryock Park Pedestrian Trail between the City of Augusta and the Sunflower Foundation: Leffler made a motion to approve the Letter of Agreement for the Shryock Park Pedestrian Trail between the City of Augusta and the Sunflower Foundation for a final grant amount of $47,614, authorizing the Mayor and City Manager to execute the agreement and return to the Sunflower Foundation by Friday, September 30, 2016. Lowery seconded the motion. Motion can·ied without opposition.

Privatization of Grounds Maintenance in the Parks & Recreation Division for the 20 l 7 Mowing Season: Staff requested direction from the Council regarding the privatization of grounds maintenance in the Parks & Recreation Division for the 2017 Mowing Season. Reavis made a motion not to privatize grounds maintenance in the Parks & Recreation Division for the 2017 mowing season. Leffler seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Reminder that the City Manager, Assistant City Manager, and Public Works Director will be attending

the ICMA conference in Kansas City on September 25-281h.

Reminder of the League of Kansas Municipalities Conference in Overland Park October 8-1 O"'·

Reminder of the joint work session with Park Board scheduled for October 10, 2016 at 6:00 p.m. to discuss future plans and vision for Santa Fe Lake. This work session will be hosted on site at Santa Fe Lake.

Belt: Belt thanked the Mayor, Council, and Staff for helping out at the Cannonball Motorcycle Run this past weekend. He also thanked Bill Page, Kelly Modlin, and Teny Richardson for sponsoring the event. Belt stated the event brought a lot of good publicity to Augusta.

Magruder: Magruder reminded everyone of Praise in the Park this Sunday from 5-7 p.m. at Garvin Park. He stated the entire community is invited but there will be a special time for honoring city workers at about 6 p.m. Magruder stated there will be food, music and games for the kids.

Childers: Childers stated that in August of last year the governing body chose to replace two existing park board members with two new members as pa1t of our appointment process. He stated that following that action, the two members that were removed filed a grievance with the Kansas

City of Augusta Council Minutes September 19, 2016 Page 2

Attorney General's Office alleging a violation of the Kansas Open Meetings Act. Chi lders stated that after a yearlong process where each Council member and staff were interviewed and a thorough investigation by the Attorney General's Office, they found no wrongdoing by this govern ing body. Chi lders stated that throughout that process he has kept the Times Gazette in the loop about what has been happening and why, and have provided the public documents returned to us by the Attorney General's Office to the Times Gazette. He stated that he anticipates the Times Gazette wi ll be writing an article about this fmding from the Attorney General's Office. Childers encouraged any members of the counci l or staff that feel so inclined to contact Belinda Larsen with the Times Gazette with any comments they would like to add to her a1ticle on this find ing.

Londagin: Londagin stated that he was contacted by a citizen who had a guest over the weekend who stated they were ve1y disappointed in the lack of sidewalks to get to our park system. Lowe1y stated that we talk about the sidewalks often. He stated that we do a good j ob of identifying the problem but have not come up with solutions for this problem. Lowety stated that if we are going to keep bringing it up then we need to do something about it. Londagin suggested a work session in the future to discuss options to address it.

Adjourn: At 8:27 p.m. Londagin made' a motion to adjourn. Lowety seconded the motion. Motion carried without opposition.

City Clerk

City of Augusta Council Minutes September 19, 2016 Page 3

1

City of Augusta

A/P Warrant Register

ORDINANCE #9A (09/21/2016) For checks after: 9/8/2016

PO Number Vendor# Claimant Name PO Description Warrant I# WarrantAmt Fund Fund Amt

0000162251 0951 JIM SUTTON REFUND EXPENDITURES-ELEC ADMIN 63184 $ 727.27 40-0000 $ 727.27

0000162277 3201 YMCA MEMBERSHIP FEE 63185 $ 667.14 09-3600 $ 487.50

20-4500 $ 100.00

40-6100 $ 7S.OO

40-6200 $ so.oo 40-6300 $ 125.00

50-7000 $ 25.00

70-7100 $ 25.00

0000162302 2682 5URENCY LIFE AND HEALTH INSURANCE 63186 $ 248.64 18-4400 $ 248.64

0000162327 0318 MCCOLLOM CONSTRUCTION 2016 BOND PJ'S 63187 $ 27,441.00 56-5610 $ 27,441.00

0000162253 1641 ALTEC INDUSTRIES, INC EQUIP MAl NT, ELEC SUPP-ELEC D 63188 $ 532.73 40-6300 $ 532.73

0000162332 0334 AMERICAN FAMILY DEDUCTION-P/R 9/21/16 63189 $ 2,051.80 37-0000 $ 2,051.80

0000162261 3227 ANIXTER INC ELEC SUPPLIES-ELEC DIST 63190 $ 1,522.50 40-6300 $ 1,522.50

DD00162294 1999 APWA EDUCATION-WWC 63191 $ 184.00 50-7050 $ 184.00

0000162272 1632 AT&T TELEPHONE 63192 $ 12,929.10 01-1300 $ 12,929.10

0000162320 1682 AT&T LONG DISTANCE MONTHLY SERVICE 63193 $ 2.93 01-1300 $ 2.93

0000162311 0866 AT&T MOBILITY MONTHLY SERV 63194 $ 339.64 01-1200 $ 137.57

01-1400 $ 18.00

01-1600 $ 40.07

30-5300 $ 18.00

40-6200 $ 18.00

40-6300 $ 36,00

50-7000 $ 18.00

50-7050 $ 18.00

70-7100 $ 36.00

0000162305 0793 ATHCO,LLC 2016 BONO PJ'S 63195 $ 206,752.00 56-5610 $ 206,752.00

0000162255 2176 ATWOODS DISTRIBUTING, LP EQUIP MAINT,EQUIP SUPP-WWTP 63196 $ 96.30 50-7050 $ 53.98

70-7100 $ 42.32

0000162270 0285 AUGUSTA ACE HOME CENTER VEH 5UPP, EQUIP MAINT, BLDG/GR 63197 $ 2,020.13 01-1400 $ 58.81

01-1500 $ 59.05

01-1600 $ 37.30

01-1900 $ 36.22

06-3300 $ 5.74

15-4100 $ 149.16

20-4500 $ 45.93

30-5200 $ 125.20

30-5300 $ 428.85

40-6200 $ 134.08

40-6300 $ 119.64

50-7000 .$ 175.92

50-7050 $ 252.11

56-5610 $ 55.71

70-7100 $ 307.80

88-8820 $ 28.61

2

0000162326 0773 AUGUSTA RENTAL CONST, EQUIP SUPP-WTR DIST SFL 63198 $ 768.33 01-1600 $ 433.33

30-5300 $ 145.00

70-7100 $ 190.00

0000162278 0024 AUGUSTA SAW & MOWER EQUIP SUPP-CEMETERY, WTR DIST 63199 $ 221.05 01-1900 $ 93.8S

30-5300 $ 127.20

00001622S7 0044 BAYSINGER POLICE SUPPLY PERSONNEL SUPP-SAFETY 63200 $ 3S4.44 01-1300 $ 3S4.44

0000162267 19SS BLUESTEM FARM AND RANCH SUPPLY EQUIP MAINT-WWTP 63201 $ 49.47 S0-7000 $ 49.47

0000162324 0209 BRENNTAG SOUTHWEST INC CHEMCIALS-WTR PLANT 63202 $ 2,647.00 30-S200 $ 2,647.00

0000162344 2422 BUTLER CO. REGISTER OF OEEDS OTHER SERV-ELEC ADMIN 63203 $ 111.00 40-6100 $ 111.00

0000162276 0039 BUTLER COUNTY SHERIFF PRISONER CARE-SAFETY 63204 $ 1,155.00 01-1300 $ 1,1SS.OO

0000162343 0725 BUTLER COUNTY TREASURER LEASE PAYMENT-SAFETY 6320S $ 49,776.00 01-1300 $ 49,776.00

000016227S 0434 BUTLER COUNTY WEED OEPT. CHEMICALS-SFL 63206 $ 172.50 01-1600 $ 172.SO

0000162300 0310 CAM! R. BAKER, P.A. PROF SERV-COURT 63207 $ 600.00 01-13SO $ 600.00

0000162316 31S7 CARD SERVICES BLDG/GRNDSMAINT,EDUCATION 63208 $ 6,847.01 01-1000 $ 129.9S

01-1200 $ 180.00

01-1300 $ 601.19

01-1600 $ 30.00

06-3300 $ 59.78

15-4100 $ 40S.OO

30-S300 $ 727.53

40-6100 $ 941.96

S0-7000 $ 157.08

70-7100 $ 121.50

88-8820 $ 3,493.02

0000162289 2489 COW GOVERNMENT OFFICE SUPP-WTP, CC 63209 $ 133.88 01-1100 $ 62.97

30-S200 $ 70.91

0000162271 1613 CHIEF/ LAW ENFORCEMENT SUPPLY EQUIP SUPPLY-SAFETY 63210 $ 2S6.29 01-1300 $ 2S6.29

000016233S 0029 CITY- INSURANCE ACCOUNT DEDUCTION-P/R 9/21/16 63211 $ 1,671.17 37-0000 $ 1,671.17

0000162290 06S1 CITY OF ELDORADO WATER UTLITIES-WTP 63212 $ 29,114.3S 30-S200 $ 29,114.3S

0000162313 1122 COPY CENTER OF TOPEKA OTHER COMM-ANIMAL CONTROL 63213 $ 181.00 01-1800 $ 181.00

0000162252 0966 COX COMMUNICATIONS MONTHLY SERV 63214 $ 4,155.01 01-1000 $ 422.76

01-1100 $ 87.7S

01-1200 $ 75.00

01-1300 $ 727.67

01-1400 $ 122.25

01-1SOO $ 112.08

01-1600 $ 20.75

01-1700 $ 31.30

01-1900 $ 112.08

1S-4100 $ 23.97

20-4SOO $ 73.98

30-S100 $ 8S.3S

30-5200 $ 311.94

30-5300 $ 206.31

40-6100 $ 580.99

40-6200 $ 1S4.54

40-6300 $ 21.00

S0-7000 $ 244.03

S0-70SO $ 50.00

70-7100 $ 691.26

3

0000162338 2236 CSED/CASH PROCESSING DEDUCTION-P/R 9/21/16 6321S $ 7S.OO 37-0000 $ 7S.OO

000016229S 0101 D & S AUTO SUPPLY, INC. VEH SUPP, EQUIP SUPP, OIL/GREA 63216 $ 2,831.34 01-1300 $ 210.56

01-1400 $ 2S2.88

01-1SOO $ S4.19

01-1800 $ 299.86

01-1900 $ 11.99

15-4100 $ 146.9S

20-4500 $ 642.33

30-5200 $ 177.96

30-5300 $ 169.73

40-6200 $ 2S4.76

S0-7000 $ 61.46

S0-70SO $ 27.52

52-6400 $ S21.1S

OOOD162266 0298 DAVE'S TOW SERVICE OTHER SERV-SPCC 63217 $ 270.00 1S-4100 $ 270.00

0000162299 9323 DAVIS, MANLEY & LANE, LLC PROF SERV-COURT 63218 $ 400.00 01-13SD $ 400.00

OOOD162307 3169 DELAGE LANDEN EQUIPMENT LEASING-CC,ADMIN 63219 $ 3S1.69 01-1000 $ 17S.84

01-1100 $ 17S.8S

000016232S 0208 DONOVAN AUTO & TRUCK CENTER VEH SUPP,VEH MAINT-ELEC PROD 63220 $ 494.77 01-1300 $ 276.51

40-6200 $ 218.26

0000162262 0226 DOONAN TRUCK & EQUIPMENT VEH MAINT, VEH SUPP-SANIT, STR 63221 $ 2,987.48 01-1400 $ 29.28

20-4SOO $ 2,9S8.20

0000162329 0168 EMPRISE BANK FWTH FICA/MEOI-P/R 9/21/16 63222 $ 41,610.43 37-DOOO $ 41,610.43

0000162260 0378 FLEMING FEED & GRAIN ELECSUPPLIES-ELEC DIST 63223 $ 72.00 40-6300 $ 72.00

OOOD162337 288S FLORIDA STATE DISBURSEMENT UNIT DEDUCTION-P/R 9/21/16 63224 $ 207.64 37-000D $ 207.64

0000162288 1903 FORT BEND SERVICES, INC CHEMICALS-WTP 6322S $ 6,840.00 30-S200 $ 6,840.00

0000162281 2640 GILLILAND & HAYES LLC PROF SERV-COURT 63226 $ 2,877.80 01-13SO $ 2,877.80

0000162282 3228 GOVERNMENT FINANCE OFFICERS ASSOC SUB & MEMBERSHIP-ELEC ADMIN 63227 $ 170.00 40-6100 $ 170.00

0000162273 2363 HARPER INDUSTRIES INC EQUIP MAINT-PARKS 63228 $ 74.61 01-1500 $ 74.61

0000162342 2860 HAYSTACK DRYERS CAPTIOL PJ'S 2016 63229 $ 14,997.50 S6-S610 $ 14,997.50

0000162274 0087 HIZEY SERVICE & SUPPLY, INC. VEH SUPP,EQUIP SUPP 63230 $ 4,972.1S 01-1400 $ 8.86

40-6200 $ S06.70

40-6300 $ 171.72

S0-7000 $ 2S4.72

S2-6400 $ 3,187.45

S6-S610 $ 842.70

0000162333 0711 ICMA RETIREMENTTRUST-4S7 DEDUCTION-P/R 9/21/16 63231 $ 2,960.22 37-0000 $ 2,960.22

0000162306 0789 ISG TECHNOLOGY, LLC COMPUTER PROGRAM-ELEO ADMIN 63232 $ 694.40 40-6100 $ 694.40

OOOD16234S 0308 JOHN'S ANIMAL WORLD ANIMAL SUPP-SAFETY 63233 $ 37.27 01-1300 $ 37.27

OOOD162301 2717 JOY K WILLIAMS, ATTORNEY AT LAW PROF SERV-COURT 63234 $ 600.00 01-13SO $ 600.00

OOOD162330 0303 KPERS KPERS P/R 9/21/16 6323S $ 30,S82.76 37-0000 $ 30,S82.76

0000162280 0074 KANSAS GAS SERVICE GAS UTILITY-ELEC PROD 63236 $ 96.47 40-6200 $ 96.47

OOOD162336 D813 KANSAS PAYMENT CENTER DEDUCTION-P/R 9/21/16 63237 $ S29.69 37-DODD $ S29.69

4

0000162283 4093 KANSAS POWER POOL ELEC PURCHASE-ELEC PROD

0000162297 1S86 KMGA GAS SUPPLY OPERATING FUND GAS UTILITY-ELEC PROD

0000162322 0062 KS DEPARTMENT OF REVENUE AUGUST SALES TAX

0000162323 0297 AUGUST USETAX

0000162331 0106 KS DEPT OF REVENUE ST WTH-P/R 9/21/16

0000162347 0110 LEAGUE OF KS. MUNICIPALITIES EDUCATION-ELEC ADMIN

0000162339 2S48 LEGALSHIELO DEDUCTION-P/R 9/21/16

0000162319 03SO LEWIS STREET GLASS CO, INC BLDG/GRNDS SUPP-AOMIN

0000162341 0613 MADRIGAL & ASSOCIATES, INC VEH INS-ELEC PROD

00001622S4 1684 MATHESON TRI-GAS, INC EQUIP SUPP, ELEC MAINT-STR,

0000162312 3229 MAURICIA REEVES OVERPAYMEN UTILITY-ELEC ADMIN

0000162269 1206 MCPHERSON CONCRETE, INC SWR REPAIR SUPP-WWTP

0000162308 2811 MERITAIN HEALTH INC HEALTH INSURANCE

0000162286 0942 METRO COURIER, INC PROF SERV, OTHER SERV-SPCC

0000162263 2276 MSD ENVIRONMENTAL SERVICES, INC CHEMICALS-WWTP

0000162318 2S80 MVP LOGISTICS, LLC GAS UTILITY-ELEC PROD

00001622S8 0023 O'REILLY AUTOMOTIVE INC VEH SUPP, EQUP SUPP, VEH MAINT

000016226S 0281 P.T. PLUS, INC OTHER SERV-SPCC

0000162296 0124 PACE ANALYTICAL PROF SERV-WWTP

0000162291 0948 PAVING MAINTENANCE SUPPLY PERSONNEL SUPP-SANITATION

0000162310 2444 PITNEY BOWES GLOBAL FINANCIALSVC EQUIP LEASING-ADMIN

0000162334 2671 RELIANCE STANDARD LIFE INS CO DEDUCTION-P/R 9/21/16

0000162303 278S SCHWAB EATON, PA 2016 BONO PJ'S

0000162346 2731 SHRED-IT USA LLC OTHER SERV-SAFETY

0000162298 06S7 SOUTHWIND OIL CORP GAS, DIESEL FUEL

63238

63239

63240

63241

63242

63243

'63244

6324S

63246

63247

63248

63249

63250

632S1

63252

63253

632S4

6325S

63256

632S7

632S8

632S9

63260

63261

63262

$ 604,04S.77 40-6200 $ 604,045.77

$ 482.21 40-6200 $ 482.21

$ 33,747.1S 20-4SOO $ 2S.16

40-6100 $ 612.82

S3-8500 $ 31,780.19

70-7100 $ 1,328.98

$ 616.00 40-6100 $ 616.00

$ S,324.21 37-0000 $ S,324.21

$ 1,S7S.OO 40-6100 $ 1,S7S.OO

$ S9.7S 37-0000 $ S9.7S

$ 11S.OO 01-1000 $ 11S.OO

$ 394.00 40-6200 $ 394.00

$ 1,0S4.24 1S-4100 $ 263.46

40-6200 $ 790.78

$ 197.52 40-0000 $ 197.S2

$ S70.00 49-49SO $ S70.00

$ 67,80S.11 39-39SO $ 67,80S.11

$ 100.S9 1S-4100 $ 43.11

30-S200 $ S7.48

$ 4,610.39 S0-7000 $ 4,610.39

$ 18.66 40-6200 $ 18.66

$ S04.84 01-1300 $ 126.72

01-1400 $ 2S6.97

01-1600 $ 37.98

20-4SOO $ 10.63

30-S300 $ 4.77

40-6300 $ 47.79

S0-70SO $ 19.98

$ 13S.OO 1S-4100 $ 135.00

$ 820.00 S0-7000 $ 820.00

$ 267.9S 20-4SOO $ 267.9S

$ 482.S2 01-1000 $

$ 374.93 37-0000 $

$ 9,800.00 56-5610 $

$ 40.62 01-1300 $

$ 3,01S.S2 01-1200 $ 01-1400 $ 01-1SOO $ 01-1900 $ 15-4100 $ 20-4SOO $

482.52

374.93

9,800.00

40.62

63.36

143.05

77.23

255.78

143.0S

1,048.07

5

30-5100 $ 25.01

30-5200 $ 220.10

30-5300 $ 141.07

40-6100 $ 25.01

50-7000 $ 126.72

50-7050 $ 747.07

0000162317 3036 STATE OF KS ATIORNEY GENERAL 2016 BOND PJ'S 63263 $ 195.00 56-5610 $ 195.00

0000162309 2420 SUMMIT GROUP SOFTWARE COMPUTER PROGRAM-ELEC ADMIN 63264 $ 120.00 40-6100 $ 120.00

OOOD162284 1928 SUPERIOR LANDSCAPE MANAGEMENT OTHER SERV-COMM DEVELOPMENT 6326S $ 4,800.00 01-1200 $ 600.00

01-1500 $ 4,200.00

0000162315 3241 THE KANSAS CHAPTER OF IPMA-HR EDUCATION-ADMIN 63266 $ 120.00 01-1000 $ 120.00

0000162293 1748 TIRE CENTERS, LLC EQUIP SUPP-CORP LEVEE PJ 63267 $ 138.80 S2-6400 $ 138.80

0000162287 1302 TRUCK STUFF, INC. VEH SUPPLY-WTP 63268 $ 87.00 30-5200 $ 87.00

0000162259 0284 UNIVERSAL LUBRICANTS, INC OIL/GREASE-A/P 63269 $ 583.46 70-7100 $ 583.46

0000162321 0116 WESTAR ENERGY MONTHLY SERVICE 63270 $ 1,248.54 30-5200 $ 1,248.54

0000162256 2153 WEX GASOLINE-SAFETY 63271 $ 2,988.62 01-1300 $ 2,988.62

000016226.8 0144 WILLIAM MORRIS ASSOCIATES PROF SERV-DEPOT P J 63272 $ 110.00 68-6880 $ 110.00

0000162340 3201 YMCA DEDUCTION-P/R 9/21/16 63273 $ 1,027.92 37-0000 $ 807.56

TOTAL $ 1,216,038.22

0 {<._ t':) Fund Dept

01 0000 01 1000 01 1100 01 1200 01 1300 01 1350 01 1400 01 1500 01 1600 01 17 00 01 1800 01 1900 01 2700

02 2900

04 3100

05 3200

06 3300

08 3500

09 3600

12 3900

15 4100

16 4200

17 4390

18 4400

20 4500

23 5000

24 2400 24 2440

28 2800

30 5100 30 5200 30 5300

33 5500

36 3650

37 0000

39 3950

40 0000 40 6100 40 6200 40 6300

A/P WARRENT REGISTER SUMMARY BY FUND after: 9/8/2016

Cl A (Di/<9,~~~0 reeks &

Description

REVENUE ADMINISTRATION CITY CLERK INSP SAFETY COURT STREET PARKS SANTA FE LAKE SWIMMING POOL ANIMAL CONTROL CEMETERY AIRPORT

LIBRARY

SPECIAL ALCOHOL FUND

GUEST TAX

SPECIAL PARKS

LIBR EMPL BENEFIT

EMPLOYEE BENEFIT

STREET SALES 'I'AX

SPECIAL CITY/COUNTY

CAPITAL IMPROVEMENTS

E-COMM/API LOANS

EMPLOYEE INSURANCE

REFUSE

SANITATION BOND/INT

EMERG COMM (2012) EMERG COMM {2012)

EMERG COMM

WATER ADMINISTRATION WATER PRODUCTION WATER DISTRIBUTION

WTR BONDS P & I

SALES 'rAX WTRLN IMPS

REVENUE

EMP HEALTH INSURANCE

REVENUE ELECTRIC ADMINISTRAT ELECTRIC PRODUCTION ELECTRIC DISTRIBUTIO

Dept-Amt

$1,446.07 $326.57

$1,055.93 $69,482.92 $4,477.80

$890.20 $4,577.16

$771.93 $32.30

$480.86 $509.92

$65.52

$487.50

$1,579.70

$248.64

$5,272.25

$110.36 $40,900.48 $1,968.46

$86,255.16

$67,805.11

$924.79 $5,522.18

$607,164.23 $2,648.38

DEPT

Fund Total

$84,050.56

$65.52

$487.50

$1,579.70

$248.64

$5,172.25

$42,979.30

$86,255.16

$67,805.21

Fund

4l

45

49

50 50

52

53

56

57

60

68

70

73

74

75

76

so

84

88

89

Dept

6800

4380

4950

7000 7050

6400

8500

5610

5710

7500

6880

7100

7350

7400

7550

7 650

8050

8400

8820

8920

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 9/8/2016

Descripti.on

ELEC RESERVE

2002 ELECTRIC P&I

WASTEWTR TREATMENT

WASTEWATER WASTEWTR COLLECTION

CORP LEVEE

SALES TAX

2016 PRIDE&PROGRESS

SFL CAPTL IMPROV

BOND & INTEREST

DEPOT PROJECT

AUGUSTA AIRPORT

PUBLIC WKS BLD PJ

DAM/SPILLWAY PROJECT

7TH STR GEOMETRIC PJ

KLINK 2014 / 2015

SOUTH OHIO STREET

FAA LAND ACQUISITION

DISC GOLF

GARVIN PARK REMODEL

Oept-Arnt

$570.00

$6,542.79 $1,352.66

$3,847.40

$31.,780.19

$260,083.91

$110.00

$3,-326.32

$3,521.63

Total:

Fund Total

$616,259.58

$570.00

$7,895.45

$3,-847.40

$31,780.19

$260r083.9l

$ll0.00

$3r326.32

$3,52l-63

$l,2l6r038.22

of3

cornmercialcard~

Transaction History for 09/01/2016 Transactions

Trans Date Post Date Transaction Description Amount

08/17/16 08/17/16 CK PAYMENT THANK YOU KANSAS CITY MO $-3,726.20

TOTAL 4715625206000004 $3,726.20-

08/17/16 08/18/16 INTERNATION 202-289-4262 DC $720.00

MCC: 8641 MERCHANT ZIP: 20002

SALES TAX:$ O.OOTAX INCLUDED: 0

08/19/16 08/21/16 Vimeo Plus+ 000-000-0000 NY $59.95

MCC: _8699 MERCHANT ZIP: 10011 ,c-~ SALES TAX:$ 0.00 TAX INCLUDED: 2

CUSTOMER CODE: VIM13341071

08/23/16 08/24/16 KTA- TRANSA TEMP- RET WICHITA KS $6.00


SALES TAX:$ 0.00 TAX INCLUDED: 2

08/23/16 08/24/16 KTA- TRANSA TEMP- RET WICHITA KS $6.00



JOSH SHAW

TOTAl .95

08/11/16 08/12/16 LOWES #0154r 316-684-3117 NC $719.93


SALES TAX:$ 57.93 TAX INCLUDED:

CUSTOMER CODE: OOOOOOOOOOOOOOOOO

08/12/16 08/14/16 KSU SALINA CONT. EDUC. 785-826-2633 KS $405.00



08/25/16 08/26/16 Amazon.com AMZN.COM/BILLWA $157.08



CUSTOMER CODE: 103-9588454-79074

08/27/16 08/28/16 MICROSOFT ~oFFICE 365 800-642-7676 WA $7.60



CUSTOMER CODE: Z10CNTDUVROK

JAIME GOERING

TOTAL~ $1,289.61

08/16/16 06/21/16 AUGUSTA INN AUGUSTA KS $67.10

MCC: 7011 MERCHANTZIP:67010

LODGING CHECK-IN DATE: 08/19/16


CUSTOMER CODE: 209

08/29/16 06/30/16 MOTHERSAGAINSTDRUNKDRIV 214-7446233 TX $25.00



CHAD MCCLUSKEY

TOT/J $92.10

08/02/16 06/04/16 CONTINUING ED WEB 785-864-5961 KS $50.00

' ' .

of3



08/04116 08/05/16 THE WICHITA EAGLE 316-268-6247 KS $260.00



CUSTOMER CODE: 143829719

08/09/16 08/11/16 OFFICEMAX/OFFICE DEPOT 800-463-3768 KS $7.80


SALES TAX:$ 0.00 TAX INCLUDED; 2

08/09/16 08/11/16 OFFICEMAX/OFFICE DEPOT 800-463-3768 KS $180.59



08/10!16 08/12/16 OFFICEMAX/OFFICE DEPOT 800-463-3768 KS $7.99



08/18116 08/21/16 OFFICE DEPOT #1079 800-463-3768 TX $8.69



08/26/16 08/28/16 CONTINUING EO WEB 78586459 CREDIT $-50.00


SALES TAX:,$ 0.00 TAX INCLUDED: 2

08/29/16 08/30/16 ZPSSTORE.COM 877-502-5593 lA $44.02




COLLEEN BECKLEY

TOT _f $509.09

08/01/16 08/02/16 WAL-MART #0346 AUGUST A KS $9.96




08/14/16 08/15/16 RING. COM RING YEARLY P 800-656-1918 CA $30.00



08/25/16 08/28/16 WSU MARKETPLACE BRENDA.COLDIRKS $200.00



ERICA JONES

TOTA $239.96

08/17/16 08/18/16 PAYPAL *CHAD NACE 402-935-7733 CA $3,552.80



08/19/16 08/19/16 INT'L CODE COUNCIL INC 888-422-7233 IL $90.00




08/19/16 08/19/16 INT'L CODE COUNCIL INC 888-422-7233 IL $90.00




CODY SIMS

TOT ,- ),732.80

08/18/16 08/1~/16 PR*AIRPORTCOURTESYCARS 402-935-2244 AZ $99.00


'" 9/12/2016

of3


08/31/16 09/01/16 PHILUPS 66- SHORT STOP EMPORIA KS $22.50



CUSTOMER CODE: P42035

LLOYD PARTIN

TOTAL ~121.50

08/09/16 08/10/16 WICHITASHRM 316-462-9947 KS $30.00



08/16/16 08/17/16 WICHITASHRM 316-462-9947 KS $20.00



08/17/16 08/18/16 PP*WICHITASHRM WICHITA KS $20.00



MAKM., NAVARRO

TO -~-7 $70.00

' '.

ITEMNO. F. ~ CITY OF AUGUSTA

CITY COUNCIL AGENDA REPORT

Meeting Date:

Department:

Submitted By:

Prepared By:

Agenda Title:

BACKGROUND:

October 3, 2016

Administration

Josh Shaw, City Manager

Nancy Turnage, Executive Secretary

Visitors - Tiffany Gillespie, representing the Downtown Merchants, will be present to request approval for their annual Witches Night Out to be held October 20, 2016.

Attached for the Council's review and consideration is an event planning form from the Tiffany Gillespie, organizer ofWitches Night Out which will be held October 20 from 6 p.m to 9 p.m. This annual event has proven very popular with the ladies in our conununity as they come downtown to share in Halloween Holiday fun, shopping and treats from many of the participating businesses.

This year the group is requesting that the 500 block of State Street be closed from approximately 6 - 8:30 for a Witches Dance Event. Because they have never asked to close off the street in the past, staff is bringing this request to the City Council for approval.

Department Head Approval Date: City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Event Planning Request Form

1

City Clerk: (316) 775-4510 I City Manager: (316) 775-4510 I Community Development: (316) 775-45051 Public Safety: (316) 77·5-4500 I

Public Works: (316) 775-4507 City of Augusta 1113 East 6th Avenue I P. 0. Box 489 I Augusta, KS 6701 0

City of Augusta Event Planning Form This form must be submitted at least 30 days prior to the event for review by City

Departments and approval by the Governing Body.

Event Name

Event Date Start/End Times

Location of Event

Organization or Applicant Name 1

Event Planner I Contact Person

Address 1

I Phone Fax

I

Contact On-call During Event Contact's Cell Phone

What time will event set-up begin? What time will tear down be complete?

I 6 ~tOf .1/;;v

Number of Event Staff Number of Spectators/ Attendees

cz\ 3o

Total

Please indicate if you are requesting permission to use one of the following city facilities (Some buildings and parks require fees and prior scheduling)

0 Garvin Park , 0 Jim Brown Park

0 Bill Reed Park

0 Shryock Park

0 Kerry Unrein Community Stage (Schedule/Fee)

0 Gary W. Dryden Shelter

0 Moyle Field

0 Shryock Park Picnic Area (Schedule/Fee)

0 Augusta Disc Golf Course

0 Garvin Park Baseball Fields

Will there be restrictions on parking?

Will your event include food or retail sales?

Will your event include a park or trail?

Will your event include a parade or race?

Will your event use tents/canopies?

Will your event include fireworks or open fires?

Other (Police Escort, Traffic Control, ~rash/Recycle Containers)

OYes

~es

OYes

0 Yes

OYes

0 Yes

®'Yes

If "Yes" to previous question, please provide details below.

®"No

0 No

@Y'No

@1\lo

(!Y'No

Co/No

0 No

STREET CLOSURE

Will your event require street closures? &Yes 0 No

If "Yes" please list the streets you are requesting to close

~e:qu£ 0-nri;, II- g:3o

!J (}7) lJttA {)(-- b IP<r£ · BE Ci Lo0Et> {- r, o m (MP0o~) f-6 rA Wi1l!JJ£!J DA:rJc_e t:.=UaJr

Have you contacted the residents I businesses ClYes 0 No 0 NIA affected by the street closure? If not, you will v-r 1 c\.)cl 1...,.- 1 ·'} need to contact them after receiving k::::VGI'-l \ N h -v -c. ,'-l. \ w approval from the Governing Body. B ~ t:J \ 1'-\tZJt? r::-s ~ 1\-0:\\ (L.l r 1\--Tl qJ 0 Did you have any issues when you contacted the residents I businesses about the street closure?

If "Yes" please explain

OYes 0No 0 NIA

**If you are going to use paint to mark routes for runs/walks/bike rides on City streets, IT MUST be water soluble paint.**

Site Plan or Sketch (please attach to this form): If you plan to have a parade or event involving the closure of streets, please provide a sketch of the parade route or sketch· of the streets that you are requesting be closed for your event.

•

J. '\ 'J ·' ... ,. 4\i~r, ' ~' '~~>' i I

PI~ _ e provlq!;l: ait~tailedfaescription of your event: I

*The City of Augusta will bill race organizers for police officer's overtime rate plus fringe benefits for each additional officer required as a result of an event to be held within the city. If no additional officers are required above normal shift levels, no charges will be assessed.*

**The event organizers agree to secure and maintain event liability insurance in a sum not less than $1 million and to provide a certificate of insurance coverage to the City PRIOR to the event. The City of Augusta shall be named as an "Additional Insured" for the event on the certificate.** ·

***Under no circumstances are vehicles allowed in any location of any park - except for designated parking areas - without prior consent granted at the time the event is approved by the Governing Body. Failure to abide by this request may result in a loss of privilege to use the park system for future events.***

I, the undersigned, certify the statements and information included in this event form are true, accurate and complete to the best of my knowledge and belief.

Event Coordinator Signature Date

' I

Please return this application and all supporting documents to:

Approved

Initials

Augusta City Hall 113 East 6th Avenue- P.O. Box 489

Augusta, KS 67010 Fax: (316) 775-4566

E-mail: [email protected]

Date

Meeting Date:

Department:

Submitted By:

Prepared By:

Agenda Title:

r ITEMNO. ~-

------

CITY OF AUGUSTA COUNCIL AGENDA REPORT

October 3, 2016

Community Development

Cody Sims, Assistant City Manager


Temporary Commercial Lease Agreement between the City of Augusta and Pray Aviation, Inc.

RECOMMENDED ACTION:

Approval ofthe Temporary Commercial Lease Agreement between the City of Augusta and Pray Aviation, Inc.

BACKGROUND:

Since Januruy 2015, staff has increased efforts to expand opportunities at Augusta Municipal Airpmt. The intent is to attract new oppmtunities that will result in greater economic activity and increased operations at the Airport. The City cunently has a month-to-month lease with Global Pruts; however, we received notification on August 30, 2016 they will be vacating the Midfield Complex on or before September 30, 2016. The month-to-month lease has been in place with Global Pruts for approximately one (1) year. With activity at the Midfield Complex set to expire, staff has been working with a new airpmt tenant whose business is growing and needs more room to operate.

ANALYSIS:

Pray Aviation, Inc. is a new business to the Augusta Municipal Airport who specializes in commercial aviation, including flight and ground training and instruction activities. At the present time, their operations are spread out across several sites in the Wichita metro ru·ea. They have limited space at Augusta Municipal Airpmt and ru·e interested in acquiring the Midfield Complex to grow their aviation training operations. The Temporru·y Commercial Lease Agreement between the City of Augusta and Pray Aviation, Inc. will provide the needed hangru· space to store their six (6) aircraft, plus additional space for office work and classroom instruction ru·eas.

Pray Aviation, Inc. is interested in purchasing all of the Midfield Complex, which includes the Guernsey Hangar, the Quonset Hut, and the Pole Brun, along with the concrete apron that cmmects the facility to the taxiway and runway. However, while acquisition is being considered and negotiated,

1

ITEMNO. ____ _

Mr. Pray's business model requires a 180-day temporary lease agreement tbat will serve two pUlposes. First, it allows him tbe opportunity to consolidate his operations into one location, ratber than having multiple sites throughout tbe metro. Second, the 180-day lease agreement will meet

requirements established by tbe Federal Aviation Administration to allow Mr. Pray to keep his FAR Part 141 Flight School designation.

Staff is optimistic to work with Mr. Pray as we are confident his business aligns well witb the 2014-2018 Strategic Plan oftbe City:

Contribute to expansion of businesses and high-paying jobs by supportive City

Goal No.3 initiatives, responsive municipal services and efficient coordination among community

partners.

Initiative g. Expand business activity at the airport through partnerships for facility improvements

and marketing.

Since Pray Aviation started operating out of Augusta Municipal Airport, tbey have pmchased approximately 3,000 gallons of fuel a montb. Their increased flight activity also helps show higher demand and traffic patterns which could benefit Augusta Municipal Airport when applying for grants from eitber KDOT or tbe FAA. Pray Aviation's increased business at Augusta Municipal Airpmt has also been a benefit to another private business - JD Aviation Services, LLC - who is tbe on-field maintenance provider. Pray Aviation, Inc. and JD Aviation Services, LLC have developed a partnership in which all maintenance work on Pray Aviation's airplanes is completed by JD Aviation

Services.

FISCAL IMP ACT/FUNDING SOURCE:

The Temporary Commercial Lease Agreement specifies a monthly rent of $2,155, which is the same rate that was being paid by Global Patts. Over the 180-day life of the Lease Agreement, tllis would generate $12,930 in revenue for Fund 70. Additional funding would be recognized tln·ough fuel sales. Staff anticipates this would add an additional $3,500 per month ($21,000 over the six-month life of the agreement) in revenue.

Department Head Approval Date: 09/15/2016 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Temporary Commercial Lease Agreement 2. Notice of Termination of Lease Agreement.fi·om Global Parts

2

TEMPORARY COMMERCIAL LEASE AGREEMENT

BETWEEN

THE CITY OF AUGUSTA, KANSAS

AND

PRAY AVIATION, INC.

THIS LEASE AGREEMENT (the "Agreement") is entered into this 1'' day of October, 2016, by and between the City of Augusta, Kansas, a municipal corporation, (hereinafter referred to as "Lessor") and Pray Aviation Inc., a Kansas For Profit Corporation (hereinafter referred to as "Lessee").

WHEREAS, the Lessor is the legal owner of real property known as the Midfield Complex at the Augusta Municipal Airport (the "Airport"), and is legally permitted to enter into this Agreement; and

WHEREAS, a notice to terminate a commercial month-to-month lease agreement on September 30, 2016 was submitted to the City Clerk of the City of Augusta, Kansas on August 30, 2016 by the Senior Vice President/Chief Operating Officer of Global Parts, Inc.; and

WHEREAS, the Lessee operates a business related to commercial aviation, flight and ground training and instruction activities; and

WHEREAS, Lessor desires to lease to Lessee and Lessee desires to lease from Lessor certain premises hereinafter more fully described and located on and at said Airport (the "Leased Premises") upon the terms and conditions stated herein, for a time specified herein until such time permanent acquisition of agreed upon improvements at the Midfield Complex can be completed under a separate agreement.

NOW, THEREFORE in consideration of the mutual covenants herein contained, the parties hereto agree as follows:

1. LEASED PREMISES. Lessor hereby consents and agrees to lease to Lessee the Leased Premises, described as follows: the building commonly referred to as the "Quonset Hut" at the midfield complex of the Augusta Municipal Airport, which consists of approximately 5,203 square feet and has the physical address of 10504 SW Indianola Road; the building commonly referred to as the "Guernsey Hangar" at the midfield complex of the Augusta Municipal Airport, which consists of approximately 9,600 square feet and has the physical address of 10506 SW Indianola Road; unpaved parking totaling approximately 19,000 square feet on the west side of the hangar buildings; concrete tarmac and ramp space totaling approximately 26,600 square feet on the east side of the hangar buildings up to, but not including, the "Hold Short Line" west of Taxiway B; a 20-feet wide easement on both the north and south sides of the hangar buildings.

Page 1 of9

Refer to Exhibit A, attached hereto and made part of this Agreement, for a visual representation of the Leased Premises.

For purposes of this Agreement, the premises described above should include only those areas reasonably required for conducting the specified activities and as described below and DO NOT include the premises known as the Pole Barn or Airport Lighting Vault.

2. USE OF LEASED PREMISES. Lessee shall use and occupy the Leased Premises for aviation purposes including flight and ground training instruction and related activities, and Lessee shall have the right to:

a) The non-exclusive use, in common with others, of the Airport, parking areas, appurtenances, and improvements thereon;

b) The right to install, operate, maintain, repair, store, subject to approval of Lessor in the interests of safety and convenience of all concerned (which approval shall not be unreasonably delayed or withheld), all equipment, oil, solvents, parts and inventory necessary for the conduct of Lessee's business;

c) The right of ingress and egress from the Leased Premises, which right shall extend to Lessee's employees, passengers, guests, invitees, and patrons;

d) The right in common with others authorized so to do, to use common areas of the Airport, including runways, taxiways, aprons, roadways, floodlights, landing lights, signals, and other conveniences for the takeoff, flying and landing of aircraft of Lessee; and

e) Subject to the prior written approval of Lessor, to make improvements, changes or modifications to the hangar premises as may be required in the conduct of Lessee's business pursuant to the terms of this Agreement.

3. TERM. The term of this Agreement shall be for a period of one hundred eighty (180) days commencing on the date first written above (the "Commencement Date") and ending on March 30, 2017.

4. RENT. In consideration of the leasing of said Leased Premises, Lessee agrees to pay to Lessor a monthly lease rate of Two Thousand One Hundred Fifty-five Dollars ($2,155.00). Said monthly lease payments shall be remitted to the City Clerk of the City of Augusta, Kansas on or before the fifteenth (15'h) day of each month. If the fifteenth (15'h) day of the month falls on a weekend or recognized holiday, the due date shall fall on the next business day. Monthly lease payments may be made in person at the City Clerk/Utility Office or mailed to the following address:

Page 2 of9

City of Augusta ATTN: Erica Jones, City Clerk

113 East 6'h Avenue P.O. Box 489

Augusta, KS 67010

Lessee shall have a grace period of five (5) business days to remit the monthly lease payment to the City Clerk with no additional penalty. For this Agreement, business days are Monday- Friday, 8:00am to 5:00pm. If payment is received after 5:00pm on the fifth business day, the monthly lease payment shall be subject to a 1.5% late payment fee. Monthly lease payments to departments or divisions of the City of Augusta other than the City Clerk will not be accepted.

5. UTILITIES. Lessee shall pay the Lessor for all water used on site and purchased from the Lessor, a minimum charge of $22.00 per month as a base charge, subject to annual changes levied by the Rural Water District, plus $7.50 per 1,000 gallons of water consumed. Lessor shall provide a monthly invoice for water use as metered. Payment for water consumed by Lessee shall be remitted to the City Clerk with the monthly lease payment.

With exception to water, all utilities to service the Leased Premises shall be separately metered with Lessee responsible for payment of all utility costs. This includes all charges for service including but not limited to telephone, electricity, propane, or other utility charges for utility services used or consumed by Lessee in its occupancy of the Leased Premises. Lessee shall not at any time permit any lien or claim to be filed against the Leased Premises, or any part thereof, on account of any expenses or charges for the same.

6. NET LEASE PROVISIONS. Other than the obligations of the Lessor as specifically forth in this Agreement, Lessee agrees to bear, pay for, and discharge not only such items as it has specifically agreed by the provisions of the Agreement to pay, but also all other costs, charges and expenses of every kind and nature whatsoever which must be paid in order to accomplish the purpose and objects of the Lease Agreement.

Lessee has had the opportunity to inspect the improvements upon the Leased Premises and accepts them in their "as is" condition. During the term of this Agreement, Lessee shall, at its sole cost and expense, keep in good repair all of the interior portions of the leased buildings. Lessee shall, at its sole cost and expense, maintain all heating and air conditioning equipment located on the Leased Premises, and all doors, windows, plate glass, and storefront. Lessee shall, at all times, take good and ordinary care of the premises leased to it hereunder, subject to ordinary wear and tear.

Lessee may, at its sole cost and expense, alter or remodel the improvements on the Leased Premises in any manner desired by Lessee, provided: 1 ). Such alterations are made with prior written consent of the City and in compliance with all local, state and federal rules, regulations, and laws; 2). Such alterations are completed in accordance with the City Code of the City of Augusta, Kansas; 3). Such alterations do not impact the structural strength of the improvements; or 4). Materially reduce the value of the leased

Page 3 of 9

premises. Lessee shall not allow mechanic's or material men's liens to affix to the leased premises because of such alterations. Nothing contained herein shall be deemed a consent by the City to the attachment of any liens upon the leased premises.

During the term of this Agreement, Lessee shall maintain, at its expense, at all times, a comprehensive general public liability insurance policy to protect against any liability which may arise from accident or injury on or about the leased premises, and/or growing out of the conduct of Lessee in its operation, pursuant to this Agreement. Such policy shall include personal injury coverage and broad form property damage coverage, product liability coverage, airport liability coverage including hangar-keeper's coverage, and necessary worker's compensation coverage. Lessee shall procure insurance coverage required this Agreement through companies licensed to write insurance in Kansas. All insurance policies described in this Agreement, and renewals thereof, shall name the City of Augusta and Pray Aviation, Inc. as insured parties and shall contain a provision prohibiting cancellation by the insurer without at least ten (10) days prior written notice to the City of Augusta and Pray Aviation, Inc. Lessee shall deliver to Lessor a certificate of such insurance within ten (10) days after this Agreement is executed by Lessor and Lessee. The following minimum insurance amounts shall be required:

Each Occurrence

Damage to Rented Premises (Each Occurrence)

Medical Expenses (Any one person)

Personal & Adv Injury

General Aggregate

Product- Comp/OP Agg

$1,000,000

$100,000

$5,000

$1,000,000

$2,000,000

$1,000,000

In the event the buildings on the Leased Premises are destroyed or damaged by fire or other unavoidable casualty, the Lessor shall have the option to rebuild, repair or replace said building(s) in substantially as good condition as it was at the commencement of the lease, reasonable wear and tear expected; or, to terminate this Agreement. In the event the Lessor elects to rebuild, repair or replace said building(s), the Basic Rental shall be equitably adjusted during the period of such activity. The Lessor shall notify Lessee of its election hereunder within sixty (60) days from the date of said fire or casualty.

Lessee shall pay and discharge as and when the same become due and prior to delinquency all personal property taxes, assessments, levies and other charges, general and special, which are or may be during the term of this Agreement levied, assessed, imposed or charged against any personal property owned by the Lessor but used by Lessee in connection with its use of the Leased Premises and situated thereon.

7. IMPROVEMENT OF PREMISES. Lessee may place and install in the Leased Premises such fixtures, shelves, inventory and equipment, that are considered essential for the conduct of business therein. Such items shall be considered "removable business personal

Page4of9

property." So long as Lessee is not in default, Lessee has the right to remove from the Leased Premises at any time any equipment, trade fixtures, personal property, signs, sign poles and sign cabinets, shelving or chattels placed by it, on or in said premises, and the City shall not have the right to assert any lien or equitable charge against any such equipment, fixtures, inventory, personal property, signs, sign poles and sign cabinets, shelving or chattels, provided, however, that any damage caused to the Leased Premises by the removal of such property shall be repaired by Lessee, at its sole expense.

8. REDELIVERY OF PREMISES. In the event permanent acquisition of agreed upon improvements at the Midfield Complex is not completed, Lessee agrees to peaceably surrender and deliver to the Lessor the Leased Premises in a clean condition, and subject only to normal wear and tear.

9. ASSIGNMENT OR SUBLETTING. No assignment or subletting of the Leased Premises, in whole or in part, is allowed under the provisions of this Agreement.

10. SIGNS. Lessee may, at its sole expense, purchase, install, and maintain suitable signs on or about the Leased Premises with the written consent of the Lessor. However, such consent shall not be unreasonably withheld. At the termination of this Agreement, if permanent acquisition of agreed upon improvements is not completed, Lessee may remove or cause to be removed its signs, sign cabinets, and poles. Lessee shall repair any damage caused by such removal at its sole cost and expense. Failure to remove any signs, sign cabinets, and poles purchased by Lessee at the time this Agreement is terminated shall cause a transfer of ownership to the Lessor for the same.

Signs shall be permitted by the Community Development Department - Inspection Division at the City of Augusta pursuant to the adopted zoning regulations of the City. Before a permit is issued, Lessee shall submit a completed application, fee, and supporting documentation for the Building Inspector's review and approval.

11. RESTRICTIONS AND OPERATIONS. If the Lessor's operation of the Airport or Lessee's operations at the Airport are substantially restricted by any competent governmental or judicial action, then either party hereto will have the right, upon notice, to: 1 ). Terminate the lease by thirty (30) days written notice to the other; or 2). If the lease is not so terminated to an equitable reduction in the services and facilities to be afforded hereunder or the rental to become due hereunder, from the time of such event until such restriction has been remedied and normal operations restored.

12. RIGHT OF FLIGHT. There is hereby reserved to the Lessor, its successors and assigns, for the use and benefit of the Lessor and the public a right of flight for the passage of aircraft in the airspace above the surface of the Leased Premises herein leased, together with the right to cause in said air space such noise as may be inherent in the operation of aircraft, now known or hereafter used for navigation of or flight in the air, using said airspace or land at, taking off from or operation on the Augusta Municipal Airport.

13. COMPLIANCE WITH RULES. The Lessee, its agents, employees, contractors, and licensees, shall observe and comply with all applicable rules, regulations, and laws of the City of Augusta and other federal, state and local government authorities. Wherever in

Page 5 of 9

this Agreement the Lessee is required to obtain the consent of the Lessor, the obtaining of such consent shall not relieve the Lessee from its responsibility to comply with all applicable rules, regulations, and laws, specifically including but not limited to all rules, regulations and directions of the Federal Aviation Administration, as from time to time may be amended.

Lessee agrees that all personnel allowed access to the movement areas of the Airport shall be properly trained, qualified, and certified, as applicable.

14. DEFAULT AND CANCELLATION. If default is made in the payment of any installment of Basic Rent or other payments on the due date thereof, provided that such default is not cured within three (3) days after receipt of written notice, or if Lessee shall default in the performance of any other term or condition of this Agreement (other than payment of rent) and such default (other than payment of rent) exists for thirty (30) days after written notice thereof, or if the premises be vacated or abandoned in violation of the terms hereof, then in any such event, in addition to and not in limitation of any other remedy permitted by law, this Agreement shall terminate at the option of the Lessor.

Either party may cancel this Agreement for any reason and without penalty with a minimum of thirty (30) days written notice mailed via Certified Mail or personal delivery. Termination notices shall be delivered to the following:

City of Augusta ATIN: Erica Jones, City Clerk 113 East 5th Avenue P.O. Box 489 Augusta, KS 67010

Pray Aviation, Inc. ATIN: Matthew Pray 6818 East Winterberry Circle Wichita, KS 67226

15. MISCELLANEOUS. Lessee shall not, on the grounds of race, color, sex, religion, national origin, age or disability, discriminate or permit discrimination against any person or group of persons in violation of any federal, state or local laws or of Part 21 of the regulations of the Office of the United States Department of Transportation (49 CFR 21). The Lessor reserves the right to take such action as the United States Government or any state or local government may direct to enforce this covenant. Lessee assures that it will comply with all applicable laws, ordinances, statutes, Executive Orders and rules which are promulgated to assure that no person will, on the grounds of race, creed, color, national origin, sex, age or disability be discriminated against in employment or in the use of services, programs or facilities. Lessee further assures that it will undertake an affirmative action program as required by 124 CFR Part 1S2, Subpart E, to insure that no person shall on the grounds of race, creed, color, national origin, or sex be excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. Lessee assures that no person shall be excluded on these grounds from participating in or receiving the services or benefits of any program or activity covered by this subpart.

It is understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Section 308 of the Federal Aviation Act of 1958.

Page 6 of9

This Agreement shall not be deemed consent by the Lessor to the attachment of any lien to the Leased Premises or to any portion of the Airport property. The Lessor hereby expressly denies any such consent. Lessee hereby warrants to the Lessor that it will not cause or allow any lien or encumbrance to attach to the Leased Premises or any portion of the Airport property.

Lessee shall immediately report all spills or discharges of chemicals greater than five (5) gallons to the Airport Manager or his designated representative. Lessee shall maintain Spill Response Kit(s) on site, containing brooms and absorbent mats and materials sufficient in quality to contain discharges of materials from reaching surrounding non-paved areas.

Lessee shall be responsible for any and all violations of United States Environmental Protection Agency (USEPA) and State of Kansas environmental law, and shall be responsible for any and all cleanup resulting from a material spill of any quantity of chemicals listed by the Kansas Department of Health and Environment as hazardous or toxic during the term of this Agreement.

In the use on the premises, Lessee shall comply with all rules and regulations of the City and all applicable requirements of all municipal, state and federal authorities, now in existence or adopted in the future. Lessee agrees to obtain and comply with all necessary permits, licenses and certifications, including National Pollutant Discharge Elimination System (Storm Water); develop and maintain a Storm Water Pollution Prevention Plan (SWPPP) permit and others as may be required by the USEPA, the United States Federal Aviation Administration, the Kansas Department of Health and Environment, and any other local, state or federal agencies as required.

It is understood the Lessor is not obligated to Lessee or any tenant or user of the Airport to maintain, repair, develop or improve the existing or unimproved areas surrounding the defined use area by Lessee.

The Lessor reserves the right to take any action it considers necessary to protect the aerial approaches of the airport against obstructions and the right to prevent the erection of any structure on the airport which in the opinion of the Owner would limit the usefulness of the airport or constitute a hazard to aircraft.

During time of war or national emergency the Lessor shall have the right to enter into an agreement with the United States Government for use of part or all of the publicly-owned facilities of the Augusta Municipal Airport. If any such agreement is executed, the provisions of this instrument, insofar as they are inconsistent with the provisions of the agreement with the Government, shall be suspended.

The rights granted by this Agreement shall not be exercised in such a way as to interfere with or adversely affect the use, operation, maintenance or development of the Airport.

16. SUBORDINATION. This Agreement will be subordinate to the provisions of any existing or future agreement between Lessor and the United states of America relative to the operation or maintenance of the Augusta Municipal Airport, the execution of which has been or may be required as a condition precedent to the expenditure of federal funds for

Page 7 of 9

the development of the Augusta Municipal Airport. The Lessor reserves the right and authority to insure that the Augusta Municipal Airport will be operated and maintained in accordance with any Act, regulation and/or covenant imposed upon it by the United States of America or its subordinate bodies.

17. NOTICES. All notices required under this Agreement shall be deemed to be properly served if reduced to writing and sent by Certified Mail or personal delivery and the date of such notice will be deemed to have been the date on which such notice is delivered or attempted to be delivered as shown by the Certified Mail return receipt or a commercial delivery service record. All notices shall be addressed as follows, unless otherwise specified in writing:

Lessor City of Augusta ATTN: Erica Jones, City Clerk 113 East 6'h Avenue P.O. Box 489 Augusta, KS 67010

Lessee Pray Aviation, Inc. ATTN: Matthew Pray 6818 East Winterberry Circle Wichita, KS 67226

18. ENTIRETY. It is mutually agreed the covenants and conditions herein are the full and complete terms of this Agreement, and that no alterations, amendments, or modifications of said terms shall be binding unless first reduced to writing and signed by both parties hereto.

19. INDEMNIFICATION. Lessee shall indemnify and hold the Lessor harmless from and against any and all loss, cost, claim, demand, judgment or liability from time to time asserted by any person or entity arising from Lessee's use and occupancy of the Leased Premises, or from the conduct of Lessee's business or any work, activity, or thing done, permitted or suffered by Lessee in or about the Leased Premises or arising from any act, omission of negligence of Lessee or any of its officers, agents, contractors, employees or invitees, and from all costs and attorney fees incurred in the defense of any such claim or action or proceeding brought thereon. Lessee, at the request of the Lessor, shall defend any such action or proceeding at Lessee's expense.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Page 8 of9

IN WITNESS WHEREOF, the parties have hereunto set their hands this ___ day of __________ , 2016.

CITY OF AUGUSTA, KANSAS

Matt C. Childers, Mayor Lessor

ATIEST

Erica L. Jones, City Clerk

PRAY AVIATION, INC.

Matthew Pray, Owner Lessee

[SEAL]

Page 9 of 9

Exhibit A Illustration of Leased Premises Midfield Complex - Augusta Municipal Airport

September 19, 2016

Legend

~ Access Easement

~ Guernsey Hangar

~ Parking Area

0 Quonset Hut Hangar

~ Tarmac/Ramp Space

August 30, 2016

Josh Shaw Erica Jones, City Clerk City of Augusta 113 East 6th Avenue PO Box 489 Augusta, Kansas 67010

RE: Lease Agreement to Midfield Complex

Dear Josh,

,_ ........ ,.,. ..... ti""')-ULUDR.Lit"R/I'f II ::J

.aero

This shall serve as our 30 day written notice to terminate the lease agreement on the Midfield Complex. According to section 14 of the agreement we are required to give the City a 30 day written notice to terminate the lease. We will be vacated on or before September 30, 2016.

We understand that the city has a buyer for the property, therefore we are moving our operations elsewhere in order for you to complete the sale of the property.

Thank you for the opportunity to operate out of the facility. Best of luck to you and the City on the planned improvements being made.

Malissa Nesmith Senior VP /COO

9011ndus trlal Road Augusta, KS 67010 www.GiobaiParts.acro p 316.733.9240 , 316.462.0500

Meeting Date:

Department:

Submitted By:

Prepared By:

Agenda Title:

ITEMNO. G :;) CITY OF AUGUSTA

CITY COUNCIL AGENDA REPORT

October 3, 2016

Community Development



Fishing Dock Proposal for Augusta City Lake by Liebe's EZ Dock

RECOMMENDED ACTION:

i) Acceptance of the Parks Advisory Board's recommendation to approve a proposal from Liebe's EZ Dock for three (3) docks to be installed at Augusta City Lake.

ii) Approval of Purchase Order No. 2016-16.3 authorizing staff to purchase fishing docks

from Liebe's EZ Dock in the amount of$39,849.

BACKGROUND:

As prut of the 2016 Pride & Progress quality oflife initiative, the Governing Body allocated $40,000 for fishing docks to be installed at vru·ious locations around Augusta City Lake. On September 6th staff disbi.buted RFP No. CD2016-03 to Liebe's EZ Docks in Goddru·d and Praiti.e Lake Company in Wichita. If interested, vendors were submit their proposal to the City Clerk's Office by the close of business on Monday, September 19,2016. Both companies retumed a proposal before the deadline.

ANALYSIS:

The City of Augusta is interested in purchasing three (3) docks to be installed at the spillway, Lakepoint Cove, and Shryock Pru-k. The docks must be capable of self-adjusting with the level of the

water, and shall be consbucted of aluminum or IIDPE (or similru· material) to minimize the amount of recuni.ng maintenance. The docks must confonn to ADA requirements and contain adequate railing around the dock and the gangway for safety.

Liebe's EZ Dock The Liebe's EZ Dock proposal provides three (3) docks for a total cost of $39,849 which includes shipping and installation. The docks meet ADA requirements based on the locations reviewed for slopes of gangways and railing height. The railing also meets ADA handicap height requirements.

1

ITEM NO. ------

The EZ Docks are constructed out of a slip resistant polyethylene and are completely free of wood.

The marine-grade polyethylene flotation chan1bers are constructed with extra thick walls to ensure optimal strength and structural integrity. The proposal includes (1) 10' x 18'4" dock (183.3 square

feet) with 11,000 pounds of float capacity and (2) 10' x 15' docks (150 square feet), each with 9,000

pounds of float capacity. The three docks are designed so additional sections can be added in the

future without having to change the shape or move the docks. Lastly, each dock will be anchored by

( 4) 2 3/8" galvanized steel pipes attached with pipe brackets that will allow the dock to rise and lower

as water levels change. Representatives from Liebe's EZ Docks visited each site at Augusta City Lake

to better understand the teJTain.

Wahoo Dock The Prairie Lake proposal provides two (2) Walloo Docks tor a total cost of $40,000. The first dock is

designated for either Lakepoint Cove or Shryock Park. The dock is 8' wide x 16' long (128 square

feet total). The dock is constructed out of alunlinum. The gangway and dock are both lined with

railing for security and ADA pmposes. The dock is capable of auto adjusting witl1 vrnying water

levels.

The second dock is designated for the spillway area. It is 20' wide by 15' long (230 squrn·e feet of

deck area due to shape). Similar to the first dock, it is constructed out of alUlllinum. The gangway and

dock are lined with railing for security and ADA purposes, a11d is also capable of auto adjusting with

vrnying water levels.

The Prairie Lalce proposal also includes delive1y and installation.

After consideration of both proposals, the city's RFP and input from local fishermen, the Parks

Advisory Board voted in favor of recommending approval of the Liebe's EZ Dock proposal to the

Goveming Body.

FISCAL IMPACT/FUNDING SOURCE:

Funding for the purchase of fishing docks will come from Fund 16, which has a cmTent balance

of$282,310.89 as of August 31, 2016.

Department Head Approval Date: 09/29/16 City Manager App1·oval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Purchase Order No. 2016-16.3 2. Liebe's EZ Dock Proposal 3. Prairie Lake Wahoo Dock Proposal

2

PURCHASE ORDER

City of Augusta, Kansas Where the metro's edge meets the prairie's serenity offering the perfect blend of opportunity and proximity for living, commerce and culture.

PO# 2016-16.3 DATE: SEPTEMBER 30, 2016

113 E. 6th, Augusta, KS 67010 Phone 316-775-4510 Fax 316-775-4566 www.auqustaqov.org

PURCHASE FROM

Liebe's EZ Dock P.O. Box 56 Goddard, KS 67052

QUOTE#

RFP No. D2016-03

George Liebe c *TERMS

SHIPPING TERMS

Included in total cost

BILL TO

City of Augusta, KS 113 E. 6th Augusta, KS 67010 316-775-4510 FEIN # 48-6035719

START DATE PAYMENT

TERMS -

N/A See Terms* N/A

1. Terms and Conditions contained in response to RFP No. CD2016-03 received September 19, 2016 ------------------..1

--QTY (PART NUMBER) DESCRIPTION UNIT PRICE LINE TOTAL

-----------7 (20601 0) 1 Ox 60" Dock Section $1,353.00 $9,471 .00

-----1 -·--- - -0 (300100) Cor ner Gussets $12 .00 $0.00

-- -------2 (208010) 10x 80" Dock Section $1,774.00 $3,548.00

- ---- r---lers $52.00 $1,872.00

1--------gway 25ft x 5ft $3,500.00 $3 ,500.00

- - r-- -·-gway 20ft x 5ft $2,800.00 $5,600.00

---- -- --- - - -- !- ----- r------3 (400460) Gan gway to float hinge $330.00 $990.00

- ·-4 (100918AL) R ai ling 80 inch $430.00 $1,720.00

- ---- ------ -- - ·- - -- ----6 (100918AL) R ailing 60 inch ----I ---~-

4 (300970) Ben ches/No Arms 1-------- ~---- -

12 (100255) Pipe

(130250) Poly

Augers for 2-3/8 - - -- --

12 Bracket for 2.5" Pipe

12

12

8 00 X 16' Pipe

8 Pipe Caps

(121025) 2-3/

(100026) 2-3/

6 (100910AL) 1 Oft Railing

------------ - -

--------

$288.00 $1,728.00 ------ --

$480.00 $1,920.00 -

$26.00 $312.00 -----------

$116.00 $1,392.00 - ·-- - -- -

$144.00 $1 ,728.00 ----·-

$4.00 $48.00 1-- ---

$642.00 $3,852.00 ----- ------ ----- - -- ----- r---- ---(100915AL) 5

- ----1-

0 (100919AL)2

ft Railing --0 inch Railing -- - - -

$288.00 $288.00 -

$165.00 $0.00 --- - - - --- - ~- - -

Purchase Approved By:

City of Augusta, KS

SUB-TOTAL

SHIPPING

LABOR

TOTAL

Contract Terms Approved By:

Contractor

$37,969.00

$680.00

1,200.00

$39,849.00

Augusta City lake Fishing Docks Proposal

RFP No. CD2016-03

Augusta City Hall

Attn: Erica Jones, City Clerk

PO Box489

Augusta, Kansas 67010

By Liebe's EZ Dock

PO BOX 56, Goddard, Kansas

316-519-22.75

Submitted September 19, 2.016

I I I

Augusta Lake bid Summary

The total Bid for three docks is $39,849.00 includes shipping and installation. See attached individual

bids with detail of parts and pricing per dock.

These docks meet ADA requirements based on the locations reviewed for slopes of gangways, railing

height. The gangways include and 24 inch transition plate for smooth transfers on the gangways. The

railing also meet ADA handicap height requirements.

These floating dock sections are constructed of a slip-resistant polyethylene and are completely wood free. The marine-grade polyethylene flotation chambers do not require foam fillings and are constructed with extra thick walls to ensure optimal strength and structural integrity.

The 10 foot by 15 foot dock platform will have 9,000 lbs. of float capacity and the larger 10 foot by 18 foot 4 inch dock's float capacity will be 11,000 lbs.

The three docks are designed so additional sections can be added in the future without having to change

the shape or move the docks.

Each dock will be anchored by 4 2 3/8 galvanized steel pipes attached with pipe brackets that will allow

the dock to rise and lower as water levels change. The docks are self-adjusting.

We have included a photo of a 10 foot by 10 foot dock with railing to provide a visual of what the

finished docks will look like.

We have also included a drawing with an overhead view of the two dock designs.

Finally an EZ Dock brochure is included for a general overview of all of the additional products and

accessories that are available with the EZ Dock system.

Please feel free to call if there are any additional questions, call316-519-2275.

Signed By George W. Liebe

Liebe's EZ Dock,

Goddard, Kansas

EZ Dock Quote 9-19-2016 ----------------~----~--- ~-

Name: Augusta Parks: lar~ock, one of three docks _______

loack sedtions/EZ Ports - -----

---------QuantitY- Part Number Part Discription Price Per Unit Amount

1 206010 10x60" Dock Section 1,353,00 1,353,00 0 300100 ---·corner-gussets-- 12,00 0.00

----~-- -------·· 208010i 2 1 Ox80" Dock Section --___ __1274.00 3,548.00 r--·-·--= c-- I 4,901.00 -·- -·---~~----~---- Total:

i -------~--·-- -----------

Couplers ----Quantity_ Part Number Part Description I Price Per Unit Amount

---~-~----- .. 12 30100 couplers ± 52.00 624.00

~-- --.,-, - ~--------------- - 624.00 --~---·-

Gangwa~s. Hardware Kits, ect. ···--Quantity Part Number

----~----------~-Part Description Price Per Unit Amount

1 D-A 30 gangwa~ 25ft x 51! __ :l,§.O.<J._o_o_ 3,500.00 ------~---

1 4004601 Gangway to float hinge 330,00 330,00 4 100918AL railing 80 inch 430,00 1,720.00

---~ -----·--·---.. ~~---0 300970 benches/no arms 480.00 -..--~--__(),_~ ··-------------------·

Total: 5,550.~()_ ·------Gangwa1 s, Hardware Kits, ect. _QI1.1il1!i~y Part Number

-····----~----~----····-·

Part Description Price Per Unit Amount 4 100255 pipe augers for2-3/8 26.00 104,00

1302501 Poly bracket for 2- 5"pipe ---------------- ----

4 116.00 464.00 4 1210251 2-3/8 00 X16' pipe 144.00 576.00 4 100026 2-3/8 pipe caps 4.00 16.00

--------------~ !--· .-------Total: ·~----·~-_1,160.00

Accessories Quantity Part Number Part Description Price Per Unit Amount ---·--·---.. -~

100910AL . ------.---

1,284_00 2 10 ft railing 642.00 ----~--

1 100915AL 5 It railing 288.00 288.00 0 100919AL 20 inch railing 165.00 0.00 ------ ----- r--- Total: 1,572.00 -----~------~-- --~ ------

i - ---. ~-- ---~

---·-·o~

Subtotal: 13,807.00 Shipping 680.00 ---·- ·-·-·--

Labor: 400.00 -----···---··--·------Total pre tax: 14,887.00

. County Sales Tax 0.0715 0.00 -----····--··-··- -·----;'~

Total 14,887.00 -.. ·--· ·-------·-----------·--------···

Signature (Purchaser) I Date 9/19/2016' - ······-·------

Signature (EZ Dock) George W Liebe Date 9/19/2016" --

Liebe's EZ Dock r------·-----------··--·-·· ·---.--

________ ..J"..O. Box 56: Goddar~L~ansas 67052 __ -· - ---------·----~

316-519·2275

EZ Dock Quote 9-19 .. 2016 c:-;----- ~-

I ------~-----

Name: Augusta Parks: small dock, two of Three docks c: ____ I -··---·--

I Dock Sections/EZ Ports ~!ityl Part Number Part Discrij>Uof1 ___ Price Per Unit Amount

3 206010 1 Ox60" Dock Section 1,353.00 4,059.00 ·-- ---- .. ~

0 300100 corner gussets 12.00 --~ ------. 0 208010 1 Ox80" Dock Section 1,774.00 0.00

---- Total: __ 4,0~_!)-QQ -- --

~-· --------~--.- -Couplers Quantity Part Number Part Description Price Per Unit Amount

12 30100 _couplers 52.00 624.00 --

624,00 -~-~-----

Gangways, Hardware Kits, ect. -~----··-

Quantity Part Number Part Description Price Per Unit Amount

r---- - 1 D-A 30 ganilway 20ft x 5ft 2,800.00 2,800.00 -~----~-

1 4004601 Gangway to float hinge 330.00 330.00 ----~100918/\~~-

- -3 railing 60 inch 288.00 864.00 ------o.= 2 300970 benches/no arms 480.00 -- 960.00 ----·----- -~-

Total: 4,954.00 b---~~ -- --·----... Gangways, Hardware Kits, ect. Quantitv Part Number- Part Description ~ Price Per Unit Amount

--~-

4 100255 pipe augers tor:!_~!? I 26.00 104.00 4 130250 Poly bracket for 2.5"pipe 116.00 464.00

----~ ------ ---~--

4 121025 2-3/8 OD X16' pipe 144.00 576.00 100~

______ ,

16.00 ~r-- --~=~'13 pipe caps 4.00 Total: 1,160.00

••->

Accessories Quantity 10~;1~:~mber +- Part Description Price PertTriit I Amount ----

2 1 0 __f~ railing 642.00 1,284.00 -····-

0 100915AL 5 ft railing 288.00 f------- 0.00

l-···---------

0 100919AL 20 inch railing 165.00 0.00 ---Total: 1 ,28_4:,00

l .,. ____ .

-- -------··· ~- -·- Subtotal+-- __ 12,081.00

···---- Shipping _ 0.00 Labor: 400.00

·--· ·····------Total pre tax: 12,481,00 ....

- . County Sales Tax 0.0715 0.00 Total 12,481_,.Qll ·---

Signature (~urchaser) I ---T ' Date 1 9/19/2016'

Signature (EZ Dock) George W Liebe Date 9/19/2016" ... - ..... Liebe's EZ Dock

P.O. Box 56: Goddard, Kansas 67052 - -·--

316-519-2275 -

EZ Dock Quote 9-19-2016 _fL_;-a-m_e_: ~A-ug_u_._ s--ct-a=P-arks: sm~I~~~~~:~=-=-----===~:::::::::::::::::::::::::::::::::::::::::::::::-_--I-

Dock Sections/EZ Ports f':Q"'. u"'a"'nccti;.ctyc=F~Paccrt~N;'-u-"m'-Cbcoe~r-,---,P00a-rt=oo-;s-c'ri-pto-:io-n----,,Poo-r-:-icePer-unit ,----P.mou_tii: __ _

f--_:-·_----~~~-=--_-_--=-_:_~;~~-;o076.:c~c..:~t~::-t. _-__ -_-_"'-'10:c~"'.~.:c~~-'·~=-ro-:.:gc"'~'-';-:c~:=t~~tio~n~::::_-__ --1_-__ - __ -__ 1"-,3'"~:::0~"C:~c:~+-------'4'-',0:.::5-:o~~-c::-~'Ol~ t----0'-t------ 208010 1 10x80" Dock Section ______ 1~,~7~74,. . .:coo,_f-----~o:O:.::.O~O

Total: 4,059.00

'coiipiers I-CQ='u"'a"'n"':'ti'"'ty=r--p:::.·a-rt~N;-u-m7b_e_r -,-----:P:-a-rt:-:o=-e-s-c-;ri;-p"'tio_n ___ , __ P_ric-ePer Un-it - Amount --

12 30100 couplers 52.00 624. 00 624.00 'Gangwa\ s, Hardware i<itS,"ec:-ct"'.-----------'--------'-----~~

~Q==.u~a~n7.ti~cy~~P=a~rt~N=u-"m7b~e~r~~-~P:-a'rt:-:o=-e-s-c'n;-pt;-:io-n---,-~P=-r7ic-e"'P~e--r~U;-n"it-,----A~-m--o--u~-·-

_ 1 _ _ __ [:):!'_ 30 ----=s:<g::"an"'g"-w:-:a"-y -c20;.:f._t x~5f._t ---t-----"2'-:0, 8-:oOO:c'.':'oo+-----=2--:o, 87oo:o'_7oo~1 l---1'-l-----cc"'4~0c:04C'6:"0+--_G=an"'g'-'w":a"-y.o:to~flo:::a:ct,.h..,in,_ge"--l-----.. -·-33_0_.0_2 ____ ~3-;o370.-;o0'010

3 100918AL railing 60 inch 288.00 864.00 2 300970 benches/no'--a"'r'-Cm~s----t-----4~8:-'0'0-:.0CCO+----------c 960.00

Total: 4,954.00 b-___J----;-;--; -·-;-;;c--'--c-------··--------------.. -----'-="-'--------"'=-c=i Gangwa~s, Hardware Kits, ect. ~""'-~~~~~~~~--~~--~~----""~-=~~~--~----~---Quantity Part Number Part Description Price Per Unit Amount

4 100255 pipe augers for2-3/8 26.00 104.00

l--__ 471 ____ -c;1-;:;3702;o;5::-;0i-~P~o;clyc;;bc;;recac,ok;o;e~t !<lr..?,§~t:JiE"--- -------:;-11;-;6c';. 0::-;0.+'-------;4~6;;;4'0. O;O;iO 4 121025 2-3/8 OD X16' pipe 144.00 576.00

f-----;-t------7,~3---'~~";-'-'-'-'--LL"---t----'-'~:':f------------.. -· .. -· 4 100026 2-3/8 pipe caps 4.00 16.00

------··-·-c-·-----... --.. -L ... ------------"----T'-'o.._,t=al"-:'------1'-''-"16"'0"'.0=-to Accessories ~="?F~~--cc---.---=-~--;c:-c-----r-=c-;----::---;"""'-:- -·---.... ---- .... Quantity Part Number Part Description Price Per Unit Amount -----·---2=-r1~0~09~1c.cO~A=L---+--- .. ------10 ft railing 642.00 1,284.00 l------;0~1 O;o;0::-;9~1:25A~L~--+-----=5~ft-;-raccicclin"'gc_ __ --+-----'288~-~ _ _ _______ 0._00 1---__ 0~+'1c::O.:c09"-1~9,"-A=L'------1--- _:c2_0"-"-incoch"-'rcaccil~in.,g _____ ------:c165. 00 0. 00

Total: 1,284.00 f-----1- ---·-·-·--.. --+---------1-----'-'='f-----==-'-=-J c------_L_ ______ L_.-·-------------·----___L---c~~--;--1---~~~cc~ >------------------------ ----.. Subtotal: 12,081.00 1-------------------------S:_:h~i'Cpp~i;.cn~g-+--------·-(),00

Labor: 400.00 c-----------------------.. ·-------=-·~-=~'-"-f-----c=-'"~~1 --------------------;;o----,-~Tc-o=,tfiLP..J:Il. ta}{_:_l- _____ 1'-'2::t,4._,8~1~.o~o f----------------------------'C,_o.-_--u'"n"ty,_S=ales Tax 0.0715 ____ 1),00 1--------------·--- _. _______________ T,_.o__.t.::al'_j_ ____ 1._,201,4::-::8-:.:1:-_.0=JO

'_ ...... --------~------------.. ·------~--------1

Signature (Purchaser) · Date 9/19/2016'

_Si(lnature (EZ Dock) Date:..L__--;91..:.19"'-/.:::::20'-'1-"6_" ----1 George W Liebe Liebe's EZ Dock

-- ~P~.=o-.c B~o-x--5=6~:~Goddard, Kansas 67052 _______ _ ---·--------------'-~~~~~~~~=.c_~~~=

316-519-2275

of 1

https://scontent.fmcil-2.fna.fbcdn.net/v/tl.0-9/12 1 09051_1 044575875577265 _684367929... 9/16/2016

D<'Jll< i

w w w .ez-dock.com

Wahoo Prairie Lake Company 5725 W 23rd ST N

D 0 C K S P•on•• Lake Com any

Wichita KS 67205 316-655-7831 Fax:

Customer Dealer Augusta City Lake

Lake Point or Shryock Park

RFP #CD2016-03

Main Deck Category 5 Decking » AI Sand OR Gran

Upper Level • Uncovered

Gangway Pieces Width X l ength

1 52" X 30'

24" OC Frame

Gangway Accessories

ADA Handrail ADA 2-L/ne Ref/ Roller Assembly

Prairie Lake Company

Mal1hew Livingston

P: 316-655-7831

F: [email protected]

8' X 16'

24" OC Stringers Floatation 16" Permafloat

Decking Type Dock Hinge

AI Sand OR Gran Standard

Flat

Qty Per Total

67 $12.29 $823.43 60 $16.64 $998.40 5 $42.24 $211.20

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Anchoring Anchor Type Qty

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Toe Rail· Dock 44 $12.74 $560.56

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... PRAIRIE LAKE COMPANY PRICING INCLUDES DELIVERY AND INSTALLATION.

Miscellaneous Date:

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128 Sq. Ft. of Deck

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Miscellaneous Dale:

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Shore Hinge

Standard

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Tax

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ITEMNO. (; 3 ----=------

CITY OF AUGUSTA CITY COUNCIL AGENDA REPORT

Meeting Date:

Department:

Submitted By:

Prepared By:

October 3, 2016

Public Works

Jaime Goering, Public Works Director

Jaime Goering, Public Works Director

Agenda Title: Accept General Warranty Deeds for Right of Way Acquisition Related to the South Ohio Street Project

RECOMMENDED ACTION:

Acceptance of the following Wananty Deeds for Right of Way Acquisition related to the South Ohio Street Project.

Property Owner Name

Moore Property Investments, LLC

BACKGROUND:

Property Address

670 East Frisco

Size

35 Square Feet

The City of Augusta contracted with Dennis Keegan for real estate acquisition services for the Kansas Depatiment of Transportation (KDOT) South Ohio Project street project. There are a total of 45 tracts that require a temporm·y easement or right of way purchase. Of the 45 tracts, only two (2) have not signed easement or deed papetwork. These two (2) m·e foreclosed propetiies with no contact information available so temporary easement will be deleted from the project. Mr. Keegan is working with the other two property owners to negotiate compensation.


The $2,000 for these Right of Way acquisitions will be paid out of the South Ohio Project (Fund 80). The temporary easement purchases will also be paid out of the South Ohio Project. As of Augusta 31, 2016, Fund 80 had a month-end balance of$1,537,517.53.

Department Head Approval Date: 09/29/16 City Manager Approval Date: City Attorney Approval Date: Attachments {list in packet assembly order):

ITEM NO. G-L/


Meeting Date: October 3, 2016

Department: Administration

Submitted By:

Prepared By:

Erica Jones, City Clerk I Director of Finance

Erica Jones, City Clerk I Director of Finance

Agenda Title: Update on Charitable Donations on Utility Bills and the Landfill Coupon Program

RECOMMENDED ACTION:

Receive and file a brief update regarding the current status of the Charitable Donation Program for approved historical preservation organizations and the Landfill Coupon Program.

BACKGROUND:

Charitable Donations At the June 6, 2016 Council Meeting, the Goveming Body adopted Resolution 2016-26 creating a

policy and program for accepting donations on utility bills for historical preservation organizations. Inserts were included in the July 2016 utility bills explaining the program and providing a form to

sign-up to make a one-time donation or a reoccurring monthly donation to any or all of the three approved organizations. The first quarterly disbmsement will be issued in October. We have received a total of six one-time donations and eight reoccmring donations.

Donations Organizations One-Time Monthly Augusta Historical Society $ 20.00 $ 20.00

Augusta Arts Council $ 70.00 $ 20.00

KS Musemn ofMilitary History $ 45.00 $ 15.00

Landfill Coupon Program The Landfill Coupon Program was first implemented in 2013 to offer citizens an alternative to the f01mer annual spring clean-up. Utility customers paying for residential trash service are eligible to obtain two (2) landfill coupon cards annually at the Utility Office. Each card is good

1

ITEM NO. ____ _

for up to one ton of material and either one (1) appliance or up to five (5) tires to be disposed of

at the Butler County Landfill. The coupons expire annually on December 31 ''.

As of 9/29/2016 the Utility Office has issued 2,004 cards (1 ,002 sets of cards). A total of 866

cards have been used at the Landfill as of 8/31/2016.


The disbursement of the charitable donations is a 100% pass thru of the actual donation

payments received through utility bill payments, so there is no funding from the City.

The cost of the landfill coupons is included in our monthly bill from the County Landfill and is

paid out ofline item 20-4500-4208 in the Solid Waste Division Budget, page 148 of the 2016

Budget.

Department Head Approval Date: 9/29/2016 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

2

Meeting Date:

Department:

Submitted By:

Prepared By:

Agenda Title:

ITEM NO.


October 3, 2016, 20 16

Public Works

Jaime Goering, Director of Public Works

Jaime Goering, Director of Public Works

Director of Public Worlcs Memo- Public Worlcs Department

1. GENERAL PUBLIC WORKS

-------

1.1 Public Works Director attended training on September 20 and 21 for certification in storm water inspection and storm water management. Tests were taken and certifications were received. The storm water inspection certification and the storm water manager certification renewed in September 2018.

2. SOLID WASTE DIVISION

2. 1. The Solid Waste Division rep01t for reflects the collection of waste and recycle from September 12th through September 23rd. Collection summary is as follows with an overall diversion rate of 17.35% and a residential diversion rate of25.92% diversion rate for recycled goods:

Solid Waste Collection Totals Solid Waste 86.87 Tons Recycle 32.77 Tons Commercial Waste 69.23 Tons

3. STREET DIVISION

3.1. Work completed by the Street Division from September 12th through September 23rd:

4'h and State Brick Repair Osage and Summit Asphalt Repair for Waterline Replacement 28 Angelina Asphalt Repair 1700 Highland Asphalt Repair Ohio and Euclid Alley Repair- Gravel State and Cliff Alley Repair - Gravel 300 Block 14m Tree Trimming_ CityWide Ditch Maintenance II Yellow Rose Asphalt Repair I Yellow Rose Asphalt Repair Stop Log Structures Removed Sand Bags

1

ITEM NO. ____ _

4. WASTEWATERDIVISION

4.1. Collection System Cleaning and Maintenance from September 12th through September 23rd:

Entrance Manhole Exit Manhole Total Line Cleaned (Feet) D-1 D-lA 200 C-190 C-191 355 C-190 C-193 737 C-162 C-165 731 C-187 C-188 263 C-187 C-190 400 C-165 C-187 350

Total Cleaned 3,036 Linear Feet

4.2. Utility work performed by the Wastewater Division from September 12th through September 23rd:

Address or Division Type of Work Ace Hardware Pothole- Utility Locates for Electric D~artmcnt Ewalt Elementary Pothole Electric Department Splash Pad Sewer Installation and Pothole for Rock Depth

4.3.A total of 14.72 Million Gallons of sewage were processed from September 12th through September 23rd. Process control labs were completed each week and 12.34 d1y tons of solids were produced.

5. WATERDIVISION

5.1. Free Chlorine Burn ended on September 26th.

5 .2. The Locates performed from September 12th through September 23rd included 25 Standard Locates, 15 Locate Updates and 2 Emergency Locates.

5.3. Water distribution system maintenance and projects from August 29"' through September 9th:

Address Work Perfonned 325 State Water Service Replacement Splash Pad Flush ~stem and Assist with Sewer Installation 2337 Star Meter Repair Napa Checked Hydrant 1005 Wirth Checked Hydrant Summit and Osage Site Restoration 2721 Danbury Water Service Leak- Customer Side, New Meter Installed 1912 Meadowlake Water Service Leak- Customer Side 1100 Osage New Meter Installed Ohio to Custer between 12th and Kellv Fire Hydrants Flushed

6. PUBLIC WORKS PROJECT UPDATES

6.1. Historic Depot Renovation: Staff meet with the Architect and Contractor to discuss correction of the pay applications to remove the DAI Wall portion fi·om the KDOT pay applications since this is a direct expense to the City. Revised pay applications are being process and we are waiting for KDOT approval. Contractor has requested a time extension tlu·ough the end of October due to lead time of the doors which are on order for the project.

6.2. Ohio Street: Letting date for the Ohio Street Project was moved from October 2016 to Februmy 2017. Staff has worked with BNSF and anticipates having an approved penn it by the end of October. Verbal approval ofthe permit has been granted. Dennis Keegan has had meetings for

2

ITEM NO. ____ _

right of way and easement acquisition with multiple property owners along the project area. Both properly owners receiving the impasse letters have corresponded with the acquisition specialist and staff will have final right or way for approval at the first meeting in October. City staff has engaged an experienced arborist to review the trees along the project corridor and provide analysis of condition of the trees. Staff also met with MKEC to discuss a landscaping plan for replacement of some trees along the project corridor.

6.3. 7'" Ave. Reconstruction of the East Bound Lanes (KDOT GI Project): Work began on August 22"d by Pearson Construction. The project consists of removing and replacing concrete pavement in the eastbound lanes of 7th Street within the project limits. The preconstruction meeting was held at the KDOT field office in El Dorado on August 9'h Project duration is 85 calendar days.

6.4.2016 Street Sales Tax: Staff received final plans from MKEC and is conducting final review. Adve1tisement of the project will be in early October with Bid opening at the end of October and project award at the first meeting in November. City Staff will be performing work associated with the construction administration and inspection for the project.

6.5. El Dorado Raw Waterline and Walnut River Supply: It was determined that staff would meet with representatives from City of El Dorado again to further discuss our water supply options prior to making any further decisions on the raw waterline project. City Manager has followed up with El Dorado City Manager and we are waiting for budget numbers to continue conversations.

6.6. Public Works Facility: Staff has reviewed the proposed cost estimate and provided information on possible cost saving measures. SFS is working on looking at different building materials to help reduce cost of the project.

6.7.Sanitary Sewer Rehabilitation: Ranson has notified staff that we reached over the required 51% LMI so we do quality for the grant. Grant application will be submitted by the last week of September. City Manager and Public Works Director attended the KIAC meeting with the engineer and Ranson on August 23'd in which the project team presented the need for the project to various state funding agencies. Grant award will be in late January/early February 2017.

6.8. Splash Pad: Sanitary sewer is being installed by Public Works staff

6.9. Shryock Parking Lot: Staff met with Schwab Eaton to discuss the preliminary layout for the parking lot at Shryock Park. Schwab Eaton plans to have preliminary plans for review by September 30'" and final plans by October 7th Project will advertise the week of October 10'" and bid on the 28" of October at 10:00 AM. Bid award will be presented for council approval on November 7'h

6.10. Garvin Park Improvements: Staff to meet with Schwab Eaton to discuss next steps for design. Topo survey is completed and engineer is assessing the drainage for the park area.

Attachments (list in packet assembly order):

3

BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, September 13, 2016

CALL TO ORDER Commission Chairman Jeff Masterson called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Ed Myers, Commissioner Peggy Palmer, Commissioner Mike Wheeler, Commissioner Dan Woydziak, County Administrator Will Johnson, and Clerk Recorders Tammy Bridges and Gayle Reiswig.

INVOCATION Minister Chuck McCrea from the Potwin Christian Church in Potwin presented the invocation.

APPROVAL OF MINUTES Commissioner Myers motioned to approve the minutes oftlze Butler County Commission meeting of Tuesday, September 6, 2016as presented. Commissioner Woydziak seconded the motion. Motion carried 5-0.

(00:02:18) PUBLIC COMMENTS Julie Winslow, 15644 SW Mulberry Rd., Rose Hill, approached the Board to discuss the time frame for completing records requests, the role of Legal Counsel pertaining to records, and availability of incident reports to the public.

(00:16:07) ITEM #1- CONSIDER APPROVAL TO THE REQUEST TO APPOINT NORM DUNCAN TO THE BOARD OF DIRECTORS FOR FLINTHILLS SERVICES, INC. AND THE COMMUNITY DEVELOPMENT DISABILITY ORGANIZATION (CDDO) OF BUTLER COUNTY TO FILL THE CURRENT TERM OF THE AT-LARGE POSITION BEGINNING SEPTEMBER 29, 2016 UNTIL JUNE 30, 2018 Kathy Walter, Flinthills Services Executive Director, came before the Board to introduce and request the appointment ofNonn Duncan to the Board of Directors for Flinthills Services, Inc. and the CDDO of Butler County to fill the current at-large position which extends from September 29,2016 to June 30, 2018. Mr. Duncan approached the Board noting his experience in entrepreneurship, bank management, and involvement with Leadership Butler. He explained his personal connection and interest in organizations such as Flinthills Services. On August 16, 2016, the County Commission approved a modification to the CDDO by-laws to allow the appointment of one at-large position member who either resides or is employed in Butler County. Mr. Duncan lives in Sedgwick County and works in Butler County.

Commissioner Woydziak motioned to approve the request to appoint Norm Duncan to the Board of Directors for Flint/tills Services, Inc. ami tlze CDDO of Butler County to fill the current term of the at-large position beginning September 29,2016 until June 30,2018. Commissioner Palmer seconded the motion. Motion carried 5-0.

Page 1 of6

(00:20:04) ITEM #2- WORK SESSION- COMMUNITY DEVELOPMENT (NUISANCE ABATEMENT COMPLAINTS & SPECIAL USE PERMIT) David Alfaro, Community Development and Zoning Director, came before the Board to address concerns generated by neighbors to a 60-acretract of land owned by Gary Wartick located on Spring Road between SW 60th and SW 70th zoned Ag-40. For the past 13-15 years Mr. and Mrs. Warlick have offered local school districts within Butler County including Butler Community College the use of their property for long distance training and school sponsored cross country (CC) events. Mr. Wartick previously addressed the need for a spe.cial event permit to Butler County. It was detetmined that a permit could be issued administratively. Being that the use of the property is by schools and not-for-profit, the $50 permit fee was waived and the permit issued. Neighbors to the property have voiced problems with dust and traffic speeds on gravel roads during the CC events. The events are held approximately four to five times per year during the times of3:00 p.m.-6:00p.m. Approximately 300 people attend the larger competitions while only 35 runners attend the small ones. Entrances, exits, and parking on the property are organized. Mr. Wartick approached the Board stating that there have been no accidents and noted that an ElDorado company, CDH, offered to water the roads for dust control when needed. The Warlick family receives no compensation for the use of their land, their time, or expenses for equipment to keep the property in shape. He added that some neighbors use the propetty for walking. Mr. Wmtick has coached CC at Circle USD 375 for 20 years and his family continues to support CC for kids in hopes of emphasizing goal setting and sportsmanship.

Tim and Elaine Murphy have resided at 2494 SW 60th St., ElDorado, since 2001. Their property is on the nmth side of 60th St., an aggregate road which is used to attend CC events. With winds predominately out ofthe south, the Murphy's have dealt with dust problems for years. Traffic during CC events has added to the problem including delays of 10-15 minutes to exit their property. Another concern is safety. The Murphys suggested that CC be held at a venue such as the El Dorado Lake.

Nancy Miller, 2549 SW 60th St., ElDorado, approached the Board referencing the verbiage to a Conditional Use Permit (CUP) for an insurance company owned by the Warticks on the east side of Spring Rd. between SW 60th and 70th St. noting that the west side of the road is zoned AG-40 and is stated to be used as such. She suppmted the kids and their activities, but not in this location. Mrs. Miller suggested moving the upcoming October 6, 2016 meet to the college or the lake.

Martin Goedecke, 2369 SW 60th St., El Dorado, came before the Board also stating the concern for safety. He suggested utilizing flagmen for identification of the event.

Edward Scott, 6204 SW Spring Rd., ElDorado, is a neighbor to the Warlick's and supports the CC activities stating that property owners should have rights to hold these activities. He noted that each time issues have been mentioned to Mr. Wmtick, needs were addressed. CDH did supply water to the roads at the last meet and there was also support fi·om the Sheriff's Department. He concluded saying that neighbors should come together to work things out.

It was noted that said location is in Spring Township and not ElDorado Township.

Page 2 of6

Butler Community College CC Head Coach Ryan Turner, 1221 Ellet St., ElDorado, approached the Board thanking the Warticks for the use of their land. Logistics for holding meets at the lake or the college are not feasible. Tbe terrain is un-development and un-kept nor are they considered championship courses. At a recent meet on Spring Rd., CD I-I was a tremendous help with the dust control leaving roads looking as if there had been a recent rain. Solutions to the issues for holding CC events at the Warlick property would not be relocation.

Frank Miller, 2549 SW 601h St., ElDorado, presented pictures of the dirt and dust stating that

they were taken after the water truck was used.

Mr. Wartick readdressed the Board reminding everyone that the area is his neighborhood too. The use of the water truck is done to their best judgement taking weather into consideration. The use of sand has also been discussed. Reports of trash from the meets were unknown to him until today. He offered to address everyone attending the meets to be courteous to adjacent propetty owners, requesting drivers to reduce speeds, and to be aware of driveways and oncoming traffic. Commissioner Wheeler suggested the assistance of Community Emergency Response Teams (CERT). It was noted that the Raft Golf Course charges for admittance and is for profit.

Julie Winslow returned to the podium to address liability concerns.

The Board appreciated everyone's comments and attendance. Commissioner Woydziak noted that he will observe the area today and during a CC event and that he supports the remaining events this year adding that there were good suggested resolutions to the problems.

Commissioner Myers noted Mr. Warlick as a dedicated coach and role model but the neighbors also contribute as stewards of their own land. He added the concern of the area's infrastructure to be great enough to support the activities in relationship to safety and legal liability.

Commissioner Palmer was supportive of the stipulations discussed stating that next year's events will reveal any larger problems.

Commissioner Wheeler noted the rights of Mr. Warlick and was supportive but also understood the concerns of the neighbors as valid. He is planning to attend a CC meet at the location.

Commissioner Masterson stated that Mr. Warlick was proactive in addressing the neighbor's concerns. A special event permit is in place to continue the activities through the remainder of this year.

Administrator Johnson noted that lots of meets have been held across the County for years without special event permits. Regulations add cost. This is an oppmtunity for schools to add avenues for children without cost. Meets held at the lake do require admission fees for all who attend. It is realized that the neighbors have valid concerns and mitigation will need to be in place to address those concems.

No action was taken.

Page 3 of6

RECESS Commission Chairman Masterson recessed the Board meeting at I 0:25 a.m. for I 0 minutes.

RECONVENE Commission Chairman Masterson reconvened the Board meeting at 10:35 a.m.

(01:25: II) ITEM #3- CONSIDER MODIFICATIONS TO THE BUTLER COMMUNITY BUILDING USAGE PROCEDURES AND RENTAL COSTS Will Johnson, County Administrator, came before the Board for approval of updates to the procedures for using the Butler County Community Building. The last modification was done in June 2007. Fees were recommended to be broken down by non-revenue/revenue use ofthe building and by area· south room north room and kitchen The following fees were presented· , , , Location within Current Proposed rates for Proposed rates for the Community Building Rate non-revenue use revenue use South Room $100 $125 $200 North Room $75 $100 $150 Kitchen $50 $75 $100 The kitchen w11l not be rented solely as It must accompany a room. Butler County Extenswn Agricultural Agent and Director David Kehler approached the Board to discuss the use of the building and justifications for the increase. Currently, the County receives approximately $4,500 annually in rental fees. The proposed increase should generate an additional $1,000 annually. He noted that the deposit can be held up to 4 weeks stating that many times, broken items are not identified until the venue is rented again. Certain annual events are held each year with the majority of the reservations being non-revenue entities; churches, schools, and 4-H. Commissioner Palmer did not support increasing the fees for County residents noting that the building is a Butler County citizen building stating that higher fees could be applied to nonresidences.

Commissioner Wheeler motioned to approve the updates to the procedures for using the Butler Count Community Building. Commissioner Woydziak seconded the motion. Motion carried 4-1. Commissioner Palmer opposed.

(01 :41 :08) CONTINUED: WORK SESSION- COMMUNITY DEVELOPMENT (NUISANCE ABATEMENT COMPLAINTS & SPECIAL USE PERMIT) David Alfaro, Community Development and Zoning Director, came before the Board to discuss the current process for issues dealing with nuisances. Staff is experiencing higher volumes of calls pertaining to numerous complaints including junk vehicles, trash, debris, and etc. and the calls continue to escalate. There was discussion over the wording of the current Butler County Regulations and possible avenues for control including the Kansas Department of Health and Environment (KDHE). Staff will proceed for proposed changes to the County's codes.

(02: 13 :31) ITEM #4- RECEIVE AND CONSIDER ACCEPTING A REPORT OF VIEWERS RELATED TO A PETITION TO VACATE A PUBLIC ROAD RIGHT-OF-WAY FOR 1

Page 4 of6

Yz MILES OF UNIMPROVED ROAD ON NE 140™ AND FOR 1 MILE OF UNIMPROVED ROAD ON NE ELLIS Darryl Lutz, P.E., Director Public Works Department, came before the Board for the consideration to accept the repmt of viewers related to a petition to vacate a public road right-ofway on 1 Yz miles of road on NE 1401

h St. proceeding 1 mile west from NE Ellis andy, mile east fi·om NE Ellis and for 1 mile ofroad on NE Ellis going south from NE 1401

h in Sycamore Township. Commissioners Myers, Wheeler, and Woydziak viewed the area prior to this meeting and were in favor of the vacation. Commissioner Myers noted that the road revealed no vehicular traffic for a number of years and that there has been no received opposition of the vacation.

Commissioner Wheeler motioned to approve the report of viewers to vacate 1 Yz miles of NE uri" St. from 1 mile west of NE Ellis Rd. then east 1 Yz miles ami for 1 mile of NE Ellis Rd. going south fi·om NE uri" St. in Sycamore Township ami authorized the Chair to sign the report of viewers. Commissioner Woydziak seconded the motion. Motion mrried 5-0.

(02: 18:50) ITEM #5- CONSIDER APPROVAL OF ENGINEERING SERVICES PROVIDED BY BURNS & McDONNELL ENGINEERING COMPANY UNDER AUTHORIZATION #66 FOR 2016 MISCELLANEOUS ON-CALL ENGINEERING SERVICES AND TO AUTHORIZE THE CHAIR TO SIGN THE AUTHORIZATION Darryl Lutz, P.E., Director Public Works Department, came before the Board for approval of engineering services provided by Burns & McDonnell for landfill on-call general engineering services. This is a yearly service that provides miscellaneous technical work including semiannual and annual ce1tifications for the air operating permit, air emissions inventory reporting, new EPA greenhouse gas reporting, annual methane gas testing and other technical assistance related to landfill operations. Based upon the scope, a not-to-exceed amount of $25,000 has been proposed.

Commissioner Woydziak motioned to approve engineering services provided by Burns & McDonnell Engineering Company under Authorization #66 in the not-to-exceed amount of $25,000 for 2016 miscellaneous on-mil engineering services and authorized the Chair to sign the authorization. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Road work and impacts to roads from recent rains were discussed. Commissioner Myers commended staff for the chip seal work on NW 1501

h St.

(02:27:02) VOUCHERS Commissioner Woydziak motioned to approve voucheJ•s for September 13, 2016, in the amount of $371,825.70. Commissioner Wheeler seconded the motion. Motion carried 5-0.

(02:29:47) COMMISSION ADDS & ABATES Commissioner Woydziak motioned to approve Adds & Abates #2619 dated September 13, 2016; Adds in the amount of $12.00 ami Abates in the amount of $1,419.66. Commission Chailman Masterson seconded the motion. Motion carried 5-0.

Page 5 of6

(02:30: 10) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS The Commissioners attended a Quad County meeting on Monday, September 12, 20 I 6 at the Child Advocacy Center hosted by Sedgwick County.

Commissioner Myers referenced a news item about a Houston based oil company locating a large underground supply of oil and natural gas noting that there is still oil and gas to be discovered.

(02:34:09) ADJOURNMENT CfJmmissioner Woydziak motioned to a£ljourn the meeting of the Board at 11:44 a.m. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Page 6 of6

City Clerk: (316) 775-4510 1 City Manager: (316) 775-4510 I Community Development: (316) 775-4505 1 Public Safety: (316) 775-4500 1

Public Works: (316) 775-4507 City of Augusta 1113 East 6th Avenue 1 P.O. Box 4891 Augusta, KS 67010

City of Augusta Event Planning Form This form must be submitted at least 30 days prior to the event for review. by City

Departments and approval by the Governing Body.

Event Name

Event Date Start/End Times

I Ott I d.-9 , Oto I c.:.l

Location of Event

I ll · DD A M. - I p m I

IJ:>ou,ntzc,w U ~IL$+4 ~ Organization or Applicant Name

Event Planner I Contact Person

Address

)~.

Phone Fax

L:.10t 0

Contact On-call During Event Contact's Cell Phone

What time will event set-up begin? What time will tear down be complete?

IID'.DfH\VV\ I 1'. 3D prn.

Number of Event Staff

5-LP

Number of Spectators/ Attendees

6Do- 7oc

Total

70la

Please indicate if you are requesting permission to use one of the following city facilities (Some buildings and parks require fees and prior scheduling)

0 Garvin Park

0 Jim Brown Park

0 Bill Reed Park

0 Shryock Park

0 Kerry Unrein Community Stage (Schedule/Fee)

0 Gary W. Dryden Shelter

0 Mayle Field

0 Shryock Park Picnic Area (Schedule/Fee)

0 Augusta Disc Golf Course

0 Garvin Park Baseball Fields

Will there be restrictions on parking?

Will your event include food or retail sales?

Will your event include a park or trail?

Will your event include a parade or race?

Will your event use tents/canopies?

Will your event include fireworks or open fires?

Other (Police Escort, Traffic Control, Barricades, Trash/Recycle Containers)

0'Yes

@Yes

0 Yes

0Yes

GYVes

oves

GYVes

If "Yes" to previous question, please provide details below.

0No

0 No

Q1\io

Q1\io

ONo

&1'lo 0 No

66 J\ 1£-D {Y-:s(~. ~o~~·V\~S _ ~~L~f~~v:? )V\ 1 ~ ~ '"

Will your event require street closures? GYVes ONo

If "Yes" please list the streets you are requesting to close

N b iLi--h. D-M 'Sto Ld-h._ S\d. -e.. 6 6 4-tu_ .:5 D 0 I..J.L& a<::.. hi.LYI"-~ ~~ li~ ~oPL-L~ ~ &6 ~ ~ Ob ..!o.t,c.JJ;:_,.

Have you contacted the residents I businesses O Yes affected by the street closure? If not, you will need to contact them after receiving approval from the Goveming Body.

Did you have any issues when you contacted the residents I businesses about the street closure?

If "Yes" please explain

OYes

GiJo 0 NIA

01\io 0 NIA

••tf you are going to use paint to mark routes for runs/walks/bike rides on City streets, IT MUST be water soluble paint.**

Site Plan or Sketch (please attach to this form): If you plan to have a parade or event involving the closure of streets, please provide a sketch of the parade route or sketch of the streets that you are requesting be closed for your event

Please provide a detailed description of your event:

M!C.U~ !-Ia.~ J~ ~ ~ aL ~ UJ~~<Dff ~rLtuJ--1 ~ P~t~ eL~~ ~I ~ ~ ~ &s;;~ ~.,j_tu_.DA-':i: ~ ~ "D~ CCf]""t:Lu ..uu._ ~ ~~ ~ ~dJU--~ (Y\~ ~.

***The City of Augusta will !bill race organizers for police officer's overtime rate plus fringe !benefits for each additional officer required as a result of an event to be held within the city. If no additional officers are required above normal shift levels, no charges wm be assessed.***

***The event organizers agree to secure and maintain event liability insurance in a sum not less than $1 million and to provide a certificate of insurance coverage to the City PRIOR to the event. The City of Augusta shall be named as an "Additional Insured" for the event on the certificate.***

I, the undersigned, certify the statements and information included in this event form are true, accurate and complete to the best of my knowledge and belief.

Date Event Coordinato~

I~Md·, ~

Please return this application and all supporting documents to:

Approved by the Augusta City Council

Initials

Augusta City Hall 113 East 6th Avenue

P.O. Box489 Augusta, KS 67010

Phone: (316) 175-4510 Fax:: (316) 775-4566

Date

l=LARGEPOT M =MEDIUM POT S =·SMALL POT:

AUGUSTA FJNE ARTS CENTUl

AUGUSTA THEATRE

. LOLA JO PHOTO AND DESIGN

BIJUTlQUE 1631

BRAUNGI\RDT APPRAISAlS

PATRICK CARMAN CHIROPRACTIC

lHE SHOI/RDDH

SlRICKLER'S SHOES

COOPER'S DRUG

BRICK ST. BAKE SfU'PE

FLETCHER'S BARBER & STYLE

VACANT BUI LDUIG

FJFTH

·-·- --- ·- ···

~I

Sllli\MY

I I 1---- - - --1 .I I 1-------1 I I

CAHI BAKER AND ASSOCIATES

1\LPHA TITLE

HUDDLESTON ACCIJUNTlNG

AUGUSTA CHIRDI'RIICTIC

L =LARGEPOT M = MEDIUM POT S=SMALLPOT

EHPRlSE BANK

FARHERS INSURANCE

. . ··- ~-- ·---

TOBER 2016

TRICK OR TREAT S REET Begini'at 11:

............. am:

Decorating Contest

her fun fall events.

2016- UPCOMING EVENTS

DATE EVENT DESCRIPTION SPONSOR

Brenda Barber will request permission for the Augusta

Historical Museum to hold their annual YesterYear Fair on SUNDAY, October 9 on the grounds surrounding the

10/9/2016. YesterYear Fair Museum. Augusta Historical Museum

Kathy McClure will request permission for the annual

Steak on the Bricks to be held in the 500 block of State

Street. Participants must be at least 21 as the meal and drinks will be available for the purchase price. Funds

collected will go towards events for kids in our

10/14/2016 Steak on the Bricks community or a TBD project. Kelly Mod lin/Kathy McClure Brenda Barber will request permission for the Augusta

Historical Museum to hold their annual Cemetery Tour on October 22 on the grounds of Elmwood Cemetery.

This is a very respectful event that highlights interesting

facts about many prominent citizens from the

10/22/2016 Cemetery Tour community. Augusta Historical Museum

Augusta Arts Council is holding its annual Treat or Treat

Street. A movie will be shown for free starting at 9:30 am. Downtown businesses will participate in allowing

Trick or Treat Street- Chili children to trick or treat starting at 11:00. The Chamber Augusta Arts Council and

10/29/2016 Cookoff of Commerce is also sponsoring a chili cookoffthat day. Chamber of Commerce

Judd Th()rnburn will request permission to hold a

Vintage/ Antique Custom Bicycle Show and Swap Meet at the Garvin Park Stage Area. This will be a fund raiser for

10/29/2016 Bikes at the Ballfield the Augusta High School Art Department. Judd Thorn burn

ITEMNO. ____ _

CITY OF AUGUSTA Aui!iista hhioliiloi/J.Ji,SMU,H,f.fiii CITY COUNCIL AGENDA REPORT

Meeting Date:

Department:

Submitted By:

Prepared By:

Agenda Title:

October 3, 2016

Administration



Executive Session

RECOMMENDED ACTION:

Staff is recommending that the Council go into executive session to discuss matters deemed privileged in the attorney-client relationship.

The proper motion to go into executive session would be as follows:

"I move to go into executive session for __ minutes under the attorney-client relationship exception to the Kansas Open Meetings Act. I ask that City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker join the Council in executive session. The governing body will reconvene in the Council Chambers at m. "

Department Head Approval Date: 09/30/2016 City Manager Approval Date: City Attorney Approval Date:

1

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