City Facilities Risk AssessmentSEPTEMBER 2014

How did we find City Hall to be highest risk?• City of Austin facility risk assessment

• 36 Facility condition assessments

• General liability claims

• 2012 ADA facilities inspection report

• 2013 employee survey

• Facility utility costs

OBJECTIVES

• Safety & Security

• ADA compliance

• Financial costs/efficiencies

• Operational deficiencies

WHAT WE DID

• 81 Interviews & site observations

• Safety, security, ADA mitigation

• Financial cost analysis

• Historical review

1969Center wing

Population 17,676Square footage: 8,836

1979South wing Pop. 36,188ft2: 17,041

1983North wingPop. 44,864ft2: 36,881

City Hall History2014Current

Pop. 101,648ft2: 36,881

2020Est. Pop: 120,144

2014Pop. 101,648

Staff - 907

2009Pop. 93,450Staff - 935

2003Pop. 78,309Staff - 806

1997Pop. 61,646Staff - 717

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

-3%

-2%

-1%

0%

1%

2%

3%

4%

5%

6%

7%

Population & Staff Growth Comparison

% Change Employee % Change Population

“Space for everyone is bursting at the seams.”

“When it rains, water leaks in the elevator and under the doors in the hallway...”

“Part of the facility is almost 50 years old...”

“There is nothing to stop people [from] just walking into offices.”

Q1: City Hall meets the needs of my department.Average - 2.64Somewhat disagree

Q2: City Hall meets my needs as an employee. Average - 2.23Somewhat agree

Q3: City Hall meets the needs of citizens.Average - 2.51Somewhat disagree

Q4: City Hall is a well maintained facility. Average - 2.62Somewhat disagree

Top health & safety concern

Air quality - 65%

Emergency evacuation - 26%

Sanitation - 26%

Parking lot conditions - 21%

Infestation - 19%

Maintenance - 16%

Top security concerns

Citizen access to facility - 52%

Preventative security measures - 47%

Unauthorized employee access - 12%

Visibility - 11%

Building free flow - 11%

Other concerns

Space - 57%HVAC system - 48%

Energy efficiency - 25%Way findings & signs - 23%

Department efficiency - 20%Building aesthetic - 11%Technological needs - 9%

Break room & bathrooms - 6%ADA compliancy - 4%

ADA Safety Security Total0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

17

711

35

412

16

Mitigated Recommendations

Unmitigated Mitigated

What are the City’s Options?• Option 1: Accept the identified risks • $100,000 (O&M expenditures)• $100,000 (utility expense)

• Option 2: Invest in current facility• $2.144 million (recommended capital expenditures)• Safety, security, ADA, capacity . . . . ?

• Option 3: Fund a new facility