city council there will not be an early start to the work ...€¦ · city council work session...

CITY COUNCIL WORK SESSION

MEETING AGENDA

March 9, 2020

5:30 – 6:30pm

City Council – There will not be an Early Start to the Work Session.

We will meet in the City Council Chambers at 5:30pm.

1) Call to Order

2) 2019 & 2020 Strategic Plan Update

3) Adjourn

City of Minnetrista

2020 Update to

2019 & 2020 Strategic Plan

Monday, March 9, 2020 Work Session

2019-2020 Strategic Plan

1. Infrastructure Maintenance and Expansion

2. Civic Engagement

3. Effective Governance

4. Natural and Recreational Amenity Protection and

Enhancement

5. Planned and Directed Growth

2019-2020 Strategic Plan - Goals

1. Infrastructure Maintenance and Expansiona) Continue with comprehensive Water System Plan

b) Continue with comprehensive Utilities Maintenance Plan

c) Continue with Pavement Management Plan

d) Evaluate city-wide storm water ponds utilizing MS4

permit/program and SWAMP software

e) Evaluate infrastructure capacity for both wired and wireless High-

Speed Internet (5G)

Objective: Focus on systems, standards, planning and funding for

water treatment, roads, utilities, and surface water / storm water


1. Infrastructure Maint. and Expansion – Action Items

Future site location for 3rd water tower and future water

treatment plant in southwest part of city – Land purchased,

tower construction to start spring 2020

Pressure Reducing Valves (PRV’s) – work with residents where

high pressure areas exist (most cost effective) – Being

installed into new homes as needed, cost borne by

homeowners



Water towers cleaned, but additional maintenance issues and

painting of both water towers remains – Sunnyfield Rd WT to

be repaired/painted summer 2020; Kings Point Rd WT to be

done once new southwest WT is on line

Pavement Management Plan – PW & Engineering working on a

3-year CIP plan incorporating reclamation projects, mill &

overlay projects, sealcoating projects, etc. – 3-year CIP

continues; removed sealcoating, now doing extra 1 1/2”

asphalt to existing roads as budget allows; Road ratings

with PW input to be done in 2021



SWAMP – working with WSB on first pond and outfall

inspections; maintenance issues found will be addressed in 2019

and beyond; continue to add to SWAMP data base and help local

HOA’s with their maintenance plans for these privately owned

ponds – Public Works now trained on SWAMP program and

can conduct inspections. Council to revisit SWAMP at April

20, 2020 Work Session


1. Infrastructure Maint. and Expansion – Action Items Continue work on I & I inspection program – Short liners

installed in sanitary sewer lines in 2018 and 2019; more to

be done in 2020

Complete both Halstead Drive/Farmhill Circle road project and

Enchanted Lane/Tuxedo Blvd road project – Almost complete

with Ram situation; Enchanted has one issue with

subcontractor in order to close out

2018 Mill & Overlay projects moved to 2019; will continue to

update – Overlays completed



Jennings Cove catch basins to be done in-house – PW ran out

of time in 2019, will work on these in 2020

Continue to monitor Co Rd 44 Forcemain project – to be

completed in 2020; late finish in 2019, but road was

passable for winter 2019-20

Research high-speed internet infrastructure options –

discussed at June 17, 2019 Work Session; may revisit later

this year



2. Civic Engagement



Enhancement


2019-2020 Strategic Plan-Goals

2. Civic Engagementa) Continue to enhance online services and communications

(online payments, permitting, city website and social media,

etc.)

b) Continue to seek opportunities for networking and

collaboration

c) Continue with Public Safety interactions with public and local

organizations

Objective: Continue to increase new avenues and channels, utilizing new technologies to enhance and improve communications


2. Civic Engagement – Action Items

Continue City Engagement events

- State of the City – went well in 2019; next on April 15, 2020

- Trista Day – scheduled for May 16, 2020

- Clean-up Day – scheduled for May 9, 2020

- Bus Tour – date yet to be determined for 2020

- National Night Out – scheduled for August 4, 2020

Continue re-face on City Newsletter and Police Newsletter – both

were completed in 2019

Update to Finance, Administration, Public Works, and City Council

pages on the City website – Not completed, to be done in 2020



There has been little interest in a Citizen’s Academy in the last few

attempts, but Police with continue to evaluate ways to engage with

residents and/or students – Haven’t given up on this idea, still

evaluating

Continue to explore partnership with Crime Prevention Fund and

potential fundraising options with the goal of implementing the Gun

Range at Police department – Not being pursued at this time



Continue successful collaborations with Westonka Schools, West

Metro DTF, Lake Area Emergency Management, Lake Minnetonka

SWAT, plus WCC, Gillespie Center, TRPD, LMCD, MCWD, and

PSCWMO – This is ongoing and is working well; no changes



2. Civic Engagement



Enhancement



3. Effective Governancea) Have frank and open discussions with the goal of building

consensus by taking a problem-solving approach with

discussing issues at Council meetings

b) Discuss strategies to implement new initiatives and/or do

“better” with current applicable strategies.

Objective: Continue to have focused and effective decision-

making as a group, knowing your role, and continue to be

professional, respectful, and open minded, having the ability to

agree to disagree. Also, be strategic on how we do what we

do.


3. Effective Governance – Action Items

Continue to look at possible ordinance changes (a) Social Host or Noise ordinance – continue to evaluate

(b) Abatement or Nuisance property ordinance – scheduled for discussion

at March 23, 2020 Work Session

(c) Outside storage in Ag district ordinance – nothing started yet

(d) sod installation timeline for new homes (and how CO’s are managed) –

Community Development worked with Red Oak vendor to rectify most

issues in 2019

(e) use of PUD tool for properties – nothing discussed

(f) manure management ordinance – nothing discussed

(g) burn permit ordinance – discussed in 2019, no changes to process

(h) parking ordinance – nothing discussed



Review and implement a plan to address ADA issues for city

facilities (buildings, parks, etc.) – ongoing process

Finish quotes process to implement new phone system and voice

mail system for City Hall – new phone system and voice mail

systems purchased and installed for City Hall in Aug/Sept

2019; done under budget



Continue discussions with fire departments serving Minnetrista to

ensure adequate future fire protection (future fire district?) – update

from Mound Fire Chief in January 2020 on FD finances

Continue to monitor workloads in Public Works and Public Safety

areas for future staffing levels – in July 2017, City Administrator

discussed possible 1.0 FTE additions in both Public Works

and Police – neither were needed; continue to monitor based

on workload and future needs



Successful and timely completion of 2019 and 2020 budgeted road

projects – 2019 road projects went well; have started process

for 2020 road projects already

Additional funding for a 3rd election process in 2020. A presidential

primary will occur in late February/early March 2020. All precincts

will need to be operational; need to meet 46-day in-person

absentee and 7-day direct balloting prior to election day –

increased elections budget for Presidential Primary in March

2020



2. Civic Engagement


4. Natural and Recreational Amenity Protection

and Enhancement



4. Natural and Recreational Amenity Protection and Enhancementa) Parks & Trails Improvements and amenities for all city parks

b) Tree Preservation

c) Continue to partner with watershed districts and Three Rivers

Park District to protect natural resources

Objective: Preserve, plan, and promote a balanced approach when adding future amenities at all city parks


4. Natural and Recreational Amenity Protection and Enhancement – Action Items

Review options for playground equipment at Gene Lehner park

with regards to ADA issues; 2018 discussions held and tabled –

currently looking at picnic shelter option for Lisle Park for

2020 Park Dedication Fund purchase instead

Continue to partner with MCWD for Six-mile/Halstead Bay sub-

watershed project – ongoing

No changes made to Tree Replacement & Environmental

Enhancement fund for future uses and continue to evaluate – to

be discussed at April 6, 2020 Work Session


4. Natural and Recreational Amenity Protection and Enhancement – Action Items

Continue to look for ways to partner with Westonka School district

for shared amenities – ongoing, SRO partnership a big

success

Consider Green Step Cities program (introduced in 2018) –

tabled discussions for now

Improved partnership with Three Rivers Park District – their

overall plan, grant money, etc. – ongoing partnership

Explore cost effective tree sale options – probably not viable

without a grant mechanism for city to conduct this idea



2. Civic Engagement



Enhancement



5. Planned and Directed Growtha) Commercial Development Key sites

* Highway 7

* Woodland Cove

b) With completion of Comprehensive Plan Update, continue with

update to zoning map and zoning regulations, and bringing them

into compliance

Objective: In the future, find opportunities for quality and

managed commercial growth; and balance internal capacity with

density and housing goals


5. Planned and Directed Growth – Action Items

Continue to work with developers regarding ongoing projects:

- Woodland Cove – ongoing project

- Oaks of Jennings Bay – project is underway now

- Ponds at Hunters Crest – project is underway now

Keep a Comprehensive Economic Development Study “on the

radar”, but determine when timing is right to do this study

beyond the 2019-2020 Strategic Plan time frame – timing

probably still not ripe to do



Continue with bringing zoning map/zoning regulations into

compliance with recently approved Comprehensive Plan

Update – started, should be completed by end of 2020

Continue to work on water fund infrastructure and

maintenance per the utility budget, financial management

plans, and CIP – did in conjunction with 2020 budget

Continue to monitor use of fund balance reserves in

supplementing annual budget process – use of general fund

reserves; discussed interfund loans, but not used



Continue to monitor use of fund balance reserves in

supplementing annual budget process – accomplished with

quarterly financial updates and discussed with reserve

fund level(s) and 2020 budget during process in 2019;

looked again with recent water fund decision on how

much to bond for on southwest Water Tower project

city council there will not be an early start to the work ...€¦ · city council work session...

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