CITY COUNCIL OF FAIRFIELD BAYAgenda June 12, 2017

• Call to Order:• Prayer• Pledge of Allegiance• Roll Call• Approved Minutes:• Financial Report:• Reports:

• Police• Dispatch• Fire• EMS• Animal Shelter• Public Works• Planning and Zoning

• Board of Zoning Adjustments• Emergency Management• City Campground & Park• Community Education Center• Economic Development• Advertising and Promotions• Building Official• Center Management

• Unfinished Business• Grants in progress

• New and continuing Business• Marketplace Fairness Resolution• Pickle Ball Resolution• Dwelling Health and Safety Ordinance

• Mayor’s Report

Financial ReportJune 12, 2017

• City sales tax receipts were up year to year ($35K vs. $30K). County was back to historical averages. Good property tax receipts as well

• Downside was May had three pay periods• But we are getting healthier

AccountBalances

Beginning Bank balance

Change in balance Account Balance5/31/2017

General 66,630.99 26,967.01 36,663.98General – Money MKT

3,237.06 -0.22 3,237.28

DPS - MoneyMKT

2,519.00 -0.17 2,519.17

SubtotalGeneral/DPS

42,420.43

Emergency Relief 1156.41 74.26 1,082.15Rescue 46,586.81 2,552.43 44,034.38Rescue –MoneyMKT

86,299.29 -9.53 86,308.82

Subtotal Rescue 130,343.20

Reconciliation’s for May, 2017

Reconciliation’s for May, 2017Account Balances Beginning Bank

balanceChange in Balance

Account Balance5/31/2017

Street 47,779.51 9,230.96 38,548.55Street – Money MKT 113,942.28 -12.58 113,954.86

Subtotal Street 152,503.41

Fire Department 9000.82 8,806.09 194.73

Fire – Money MKT 6,172.86 -0.42 6,173.28

Fire- Act 833 5,624.46 0.00 5,624.46

Fire Sales and Use tax 37,864.81 -11,718.60 49,583.41

Subtotal Fire 61,575.88

Street Bond financial status• Authorized bond issue- $2,500,000• Initial bond sale of $1,980,000- $1,940,000 outstanding• 2015 expenditures- $1,492,262

• Edward Jones fees- $34,730• Simmons first year fees- $2,500• Bond Attorney fees- $22,500• One year reserve set aside- $122,170• Atlas Asphalt- $771,592• Van Buren County- $474,466 • Anderson Striping- $32,352• Bobby Morris (consultant)- $31,952

• 2016 expenditures- $208,017• Road resurfacing- $140,932• Anderson striping- $61,993• Bobby Morris (Consultant)- $5,092

• 2017 expenditures- $108,654• $90,730 for paving (Pine Knot and Cherokee)• Anderson striping- $14,802• Bobby Morris (Consultant)- $3,122

• Residual for 2017/2018- $171,067 (includes $72,000 for ORH road construction + int.)

Police Dept / Stats May 2017

• Accomplishments• We participated in the ‘Race for The Torch’ Special Olympics. Officers

Roddenberry and Crispell ran the seven miles of the run, and carried the torch approximately 1 ½ miles. Next year, one portion of the run will be scheduled for Fairfield Bay. We are the only Law Enforcement agency in Van Buren County that participates.

• The storage building is in place at the DPS building. Arrangements are being made to put power for lights inside the building.

• We have been investigating an issue that we have had problems with on DWI and Public Intox. With the help of the Cleburne County Sheriff’s Department and a State Agency, I believe we have made progress.

Numbers: Since January 1 DWI- 7 Public Intox -8 2016 Numbers on same offenses DWI- 6 Public Intox -7

Plans

We will have our storage unit cleared this month. That will allow us to stop paying for that expense. The new storage building bought by a grant is working out nicely. We are still doing our inventory. This is taking some time, but have made good

progress. We are planning a class for parents for later this summer on social media

safety for children. We are looking at mid-August for that class. We have started collecting school supplies to fill book- bags for some of the

younger kids in our community. These will be given to those who cannot afford some of the school supplies. The idea is to get these kids ready for school and make it fun for the kids. It also gives the Police another chance to interact with the community we serve. One of the local churches has also done this in the past, and we will team up with them and help.

FFB Police Dept. Stats May 2017Number of Calls May Apr Mar Feb Jan Dec

Arrests 4 3 12 8 8 8

Citations 20 14 23 18 15 10

Traffic Stops 94 55 54 93 46 49

Disturbance Calls 18 23 14 13 27 11

Alarm Calls 12 3 9 6 16 14

Accidents 4 6 9 5 7 6

Rescue Calls 33 36 31 49 36 40

Public Service Calls 185 192 216 163 148 173

Theft of Property Cases 3 4 2 4 2 2

Agency Assist 9 8 7 15 14 9

Miles Driven 5358 6066 5246 5064 5264 6720

Dispatch Status

• Accomplishments• Total calls for May were 709 with 581 actual emergency calls and 128 non

emergency (hang up, abandoned, info, etc.). These totals do not include the calls taken from our house lines.

• Our APCO continuing education classes for May/June are High Performance CPR and Managing Peers in the PSAP.

• Aubrey Lockard, Whitney Gordon and I attended the 2017 ACIC Conference. (Arkansas Crime Information Center)

• I attended a NENA (National Emergency Number Assoc.) class for supervisors.• We had a gas well explosion drill. Eric Ekhoff and Ashley Hoyle worked the drill

from dispatch. Other players included Clinton Fire Dept, Choctaw Fire, Southern, Van Buren County Rescue Squad, County OEM and Seeco Gas. Dispatch did an outstanding job.

• Aubrey, Eric and I worked the Cops and Kids Bike Safety Rodeo.

Dispatch Status• Plans

• Continuing to update our EMD program and our SOG’s.

• ACIC Audit in June.• Issues

• Kim Waring will be out the month of June because of a hip replacement surgery.

Dispatch Call Count Data

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201520162017

Total of All calls that are logged in the 911 system for this year: 3491

Fire Department Status

• Accomplishments• We had 14 calls for the month of May, 2017.

• 3 Structure Fires, 2 Smoke Detector Malfunctions, 2 Assists to EMS, 2 Assist to PD, 1 Brush Fire, 1 Gas Leak, 1 Chemical Spill, 1 Assist to Shirley and 1 Assist to a citizen (Total for 2017 =78)

• Training items this month included round 2 of hose testing for the year and Fire Behavior simulation training from the National Institute for Standards and Testing curriculum

• Placed hose storage racks in all 3 stations (Ron Milligan built the racks)• Finished installation of radios and emergency response equipment in 3

vehicles• Used the Ladder Truck to display a flag at the Memorial Day Ceremony

Fire Department Status

Plans• Contact potential “Knox Box” users.• Develop a membership recruiting drive.• Develop the NIMS Incident Management Plan for All FFB Public Safety

Departments for Independence Day Activities• Complete the 2017 Hose Testing • Dep. Chief Forsman to make presentation at the NFPA Annual Conference in

Boston on using support personnel for volunteer fire departments in non-firefighting duties (No cost to City)

Issues• Active membership in Station 2 area.

Small Fire the Corner

Fire Flow Path Demonstration

FAIRFIELD BAY EMS May 2017• Accomplishments

• Received our Trauma Grant in the amount of $8,300• Received a grant from Walmart to help purchase helmets for the Bike

Safety Rodeo• EMT Classes started on May 30th with six students• We have recruited three drivers and three second medicals • Currently researching ATV’s with the Fire Department• We staged an Ambulance at Blooming in the Bay and Bay Fest• Team building “Movie Night” was held at the conference center • Record 107 runs for the month, 85 total transports• Response times are down to 4.54 minutes, even with the increase in call

volume

FAIRFIELD BAY EMS May 2017

• Plans• Will be staging at Surf the Bay on June 15th and 16th• Fourth team building event of the year will be an Evening Cruise on the

Lake scheduled for June 8th• Issues

• Need to run a second ambulance during the hours of 7am-9pm to assist Southern

• We have assisted Southern 26 times year to date. In 2016 we assisted a total of 31 times.

Monthly Run Recap

DescriptionMay2017 Totals 2017

Emergency Runs 73 247Non - Emergency Runs 34 101Total Runs 107 348

Both Ambulances Dispatched 10 13

Assist to ALS 10 26Assist from ALS 0 3

Average Response Time (minutes) 4.54 5.05

To OHMC 55 165To Baptist Heber 3 16To Baptist Health Conway 1 8

All time record!

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FAIRFIELD BAY EMS YTD RUNS

2015 YTD

2016 YTD

2017 YTD

Animal Shelter• Accomplishments

• Working more with community on Animals left in vehicles, especially during hot summer months. As well as abandonment issues of animals. Mostly puppies and kittens

• Establishing more one on one work with Veterinarian• Plans

• Sign up more volunteers to answer calls and assist at shelter for “block” time when only 1 Animal Control Officer is on duty. Have ordered materials for Community Actions

• Complete Vicious dog definition for ordinance understanding. This will ensure both community and animal control safety.

• Complete timeline of officer with officer training and safety techniques. Ensure community members understand such techniques when animal at large is involved.

Received ACO Canine 17

Received ACO Feline 2

Received Non-ACO Canine 1

Received Non-ACO Feline 0

Adopted Canine 3 (foster dogs were adopted)

Adopted Feline 2

PetSmart Feline 0

Rescue Group Canine 16

Euthanasia Canine 1

Euthanasia Feline 0

Claimed Canine 2

Claimed Feline 1

Died Canine 0

Died Feline 0

Totals at Shelter

Canine 9

Feline 9

May 2017 Shelter Totals

PresenterPresentation NotesApril End of month total was:13 canines and 10 Felines.

May 2017 Shelter Totals

Received ACO Canine17

Received ACO Feline2

Received Non-ACO Canine1

Received Non-ACO Feline0

Adopted Canine3 (foster dogs were adopted)

Adopted Feline2

PetSmart Feline0

Rescue Group Canine16

Euthanasia Canine1

Euthanasia Feline0

Claimed Canine2

Claimed Feline1

Died Canine0

Died Feline0

Totals at Shelter

Canine9

Feline9

• Tania Vicknair is pursuing opportunities with the Animal Farm Foundation

• They partner with agencies including the COPS division of the US Department of Justice, Canine Research Council and various other Federal programs

Public Works• 2017 preliminary plan- $220,825

• Anderson Striping completed- $14,802• Bobby Morris- Consultant- $3,122• Modified Aggregate Quick System (MAQS) overlays completed-$90,901 • Parking Lots of Conference Center- $40,000• Osage point budgeted @ $72,000

• Remaining bond money that is required to be spent by May 31, 2018- $58,896

Public Works

• 2018 Preliminary Plan• Lost Creek Parkway- State Aid Street Program- 10,032 feet• Lazy Oak Ridge- resurface 2,900 feet• Oak Ridge- resurface sections as required• Woodlawn – Snead to Grand Isle- resurface sections as required• Dave Creek- West Cliff to lake- resurface sections as required to loop.

Resurface entire loop• 2019 and beyond

• Expect the Community Club to maintain the roads now that we have them in good shape. Our funds need to go toward early payoff of bond debt (can begin calling bonds in 2022)

Planning and Zoning

• No meeting in May

City Campground and ParksJune 12, 2017 Status

• Accomplishments• Memorial weekend went very good.• New dump station tank has been installed• Swim area buoy has been fixed.• Pavilion “B” has been painted

• Plans• Lights and sprinkler system need to be fixed at front entrance at totem pole.• Two lights need repair at Mountain ranch entrance.

• Issues• Vandalism at the campgrounds

Community Education CenterJune 12, 2017

ACCOMPLISHMENTS

• May 3rd, Sterling Scholars speaker Dr. Kevin Browne, Ph. D. from UCA Drama department. Got Shakespeare?

• June 7th - Sterling Scholars speaker District Court Judge Susan Weaver conducted adjudication court via teleconferencing from the Little Red Restaurant.

• May 11th, Medicare 2017

• May 23rd - AARP Safe Driving Class – third class.

• Weaving loom restored and on display.

Community Education CenterJune 12, 2017

PLANS• Sterling Scholars speakers–

July 12 - Jeana Williams, Archey Fork OutfittersTBD – Astronomer on August eclipseTBD – Nikki Murdock, AirEvac HelicoptersTBD – Author of baseball book

• Summer Classes – Jewelry, Spider, Table Manners, Spinning Weaving

• Annual Cheeseburger in Paradise fundraiser – August 19Event tickets $25 purchased at Ed Center, Conference Center and

committee members: Linda Duncan, Bonnie Lang, Sharon Luxon, Kay Otis, Cindy Wellenberger

50/50 Raffle tickets $5

COMMUNITY EDUCATION CENTERJune 12, 2017

ISSUES

• NONE

2016 Monthly Activity

Feb Mar Apr May Jun Jul Aug Sep Oct NovDec

classes 5 17 5 14 29 18 18 5 16 16participants 22 50 12 68 134 146 25 18 44 91admin fee/donations $165 $270 $255 $ 160 $ 192 $330 $330 $35 $ 235 $35tuition $445 $1,145 $275 $1,585 $2,840 $2,485 $1,420 $605 $1,225 $1,510gross receipts $610 $1,415 $530 $1,745 $3,032 $2,815 $1,750 $640 $1,460 $1,545

2017 Monthly Activity

Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

classes 6 8 13 17participants 25 41 85 73admin fee/donations $140 $105 $250 $70tuition $850 $1,370 $630 $1,250gross receipts $990 $1,475 $880 $1,320

Economic Development June 12, 2017 Status

• Many game changers in the works for 2017 and beyond• Ozark Resort Homes construction underway. March 1 wind event damage insurance

issue resolved and construction work has restarted. • Hotel progress- we remain cautiously optimistic- Signed letter of engagement• Tiny Home builder interested in Fairfield Bay- follow up meeting with developer held

June 5th- Tiny House pocket neighborhoods- Rockledge, Florida• Multiple discussions with business owner, White River Planning and Development

District and Arkansas Economic Development Commission, and US Representative French Hill to locate a factory in Fairfield Bay

• Bill passed that will allow ATV’s and Utility vehicles to be driven up to 3 miles from private property (including timeshares) to trailheads- Goes into effect on August 1st.

• Bill passed to exempt military pensions from State Income Tax• Radio station moving into Fairfield Bay, Post office lease moved to Bob Connell• Meeting tomorrow with Petit Jean, Computer Works, CWS, Artelco, Vyve, and Team 2035

to discuss what can be done to improve braodband in the Bay.

DEPARTMENT OF BUILDING SAFETY• ACCOMPLISHMENTS:

• Three new home permits this year.• 185 construction permits have been issued.• 18 municipal code violations issued this month.• Five mobile homes have been declared a nuisance.

• PLANS:• Tania to take Level 1 Animal Control class in September.

• ISSUES:• Several contractors working in Bay without proper licenses.• Having difficulty with several places where ownership has went back

to the state.

Fairfield Bay Conference CenterMay

• Events - 12• Lodging - 30 • Conferences - 0 • Theater - 2• Meetings - 5 • Staff Hours - 682• Volunteer Hours – 108

June Scheduled

• Events - 6• Lodging - 7• Conferences - 0• Theater - 2• Meetings – 3

Fairfield Bay Conference CenterGratis Usage*

•Community Club - $4695•Cornerstone Foundation - $150•NCAFA&E- $75•FFB EMS $250•IRV Fundraiser $340•City of FFB $75

•Total - $5585*Does not include labor

Fairfield Bay Conference Center

Scheduled Remainder 2017• Events - 35• Lodging – 0• Conferences - 2• Theater - 12• Meetings - 10

Scheduled 2018• Events - 2 • Lodging - 0• Conferences - 1 • Theater - 0 • Meetings - 0

Fairfield Bay Conference Center

Focus• Support Hotel Development• Conferences & Seminars• Lodging• Work with meeting planners• Add additional revenue streams• Always Positive

Needs• Hotel

GRANTS IN PROGRESS• Won the COPS grant- Quarterly billing• Pickle Ball/Bocce Ball public meeting held May 17th. Site visit held on May 25th.

Updating cost estimates• Lost Creek Parkway State Aid Grant request- $250K- February 2018 award notice• Won 75/25 Solid Waste grant to fund solar powered recycle containers- received and

being brought on line. One at Woodland Mead and one at Lions Club• Submitted TAP grant to add sidewalk from Chelsea Condos to Chelsea Drive along Dave

Creek Parkway and from Crossover to Indian Rock Village main entrance. Total cost $53,875 80/20 ($43,100/$10,775)- reimbursement

• Won $3.5K JAG grant for Police Department. Will purchase storage shed to avoid ongoing rental cost

• Won $1.0K Walmart grant to purchase helmets for our youth bicycle safety program

GRANTS IN PROGRESS• Submitted $4K preliminary grant input for Recycle Education Center parking

lot paving and for path development from center to recycle building.• Resubmitted DRA grant for innovative rural broadband pilot project.

$214,286 project ($174,286 grant, $40,000 donated land). Scoped at two new towers plus three existing. Should reach at least 1,000 residents. Baseline coverage ($59 per month plan) will go from 3 Mbps download, 786 Kbps upload to 6Mbps download, 2 Mbps upload with unlimited data, single HD streaming, and up to 3 devices

• Won $8.3K Trauma Grant• Electronic Sign GIF grant closeout submitted

New and continuing business

• Marketplace fairness resolution• Pickle Ball Resolution• Dwelling health and safety ordinance

Mayor’s Report

• Fantastic Memorial Day weekend. The city was full of people all three days. We couldn’t house everyone that wanted to stay here

• Great bicycle safety event. Thanks to many sponsors • Campground bookings robust • It will take several months on our major thrusts before we can call any

of them done deals• Paul Mueller memorial service at Methodist Church 28th @ 3• Should be an interesting summer

�CITY COUNCIL OF FAIRFIELD BAY�Agenda June 12, 2017�Financial Report�June 12, 2017Slide Number 3 Reconciliation’s for May, 2017�Street Bond financial statusPolice Dept / Stats May 2017PlansFFB Police Dept. Stats May 2017�Dispatch StatusDispatch StatusDispatch Call Count DataFire Department Status Fire Department StatusSmall Fire the CornerFire Flow Path DemonstrationFAIRFIELD BAY EMS May 2017FAIRFIELD BAY EMS May 2017Monthly Run RecapSlide Number 19Animal ShelterSlide Number 21Slide Number 22Public WorksPublic WorksPlanning and ZoningCity Campground and Parks�June 12, 2017 StatusCommunity Education Center�June 12, 2017Community Education Center�June 12, 2017COMMUNITY EDUCATION CENTER�June 12, 2017Slide Number 30Economic Development �June 12, 2017 StatusDEPARTMENT OF BUILDING SAFETYFairfield Bay Conference CenterFairfield Bay Conference CenterFairfield Bay Conference CenterFairfield Bay Conference CenterGRANTS IN PROGRESSGRANTS IN PROGRESSNew and continuing businessMayor’s Report