city contracting plan 2021-22

CITY CONTRACTING PLAN 2021-22

November 2021

City Contracting Plan 2021-22 version 2

Table of Contents

1. Strategic Contracting Procedures .......................................................................................... 3

2. Procurement Planning ........................................................................................................... 4

3. Procurement Policy and Contract Manual .............................................................................. 5

4. Contract types, principles and strategies for performing contracts ......................................... 6

5. Policy about proposed delegations ...................................................................................... 10

6. Policy for Significant Contracts ............................................................................................ 10

7. Amendments to the City Contracting Plan ........................................................................... 10

8. Contracting Schedule .......................................................................................................... 11

9. Publishing details of contracts worth $200,000 or more ....................................................... 11

Appendix 1: Contracting Exemptions 2021-22 Appendix 2: Contracting Schedule 2021-22


1. Strategic Contracting Procedures

The City of Gold Coast (City) conducts all procurement (including contracting and disposal activities) in

accordance with the Strategic Contracting Procedures (as defined in the Local Government Regulation 2012

(LG Reg) Chapter 6, Part 2. The Strategic Contracting Procedures allows the City to take a strategic

approach, identifying potential opportunities whilst managing adverse risks.

This includes formulating a portfolio of procurement activities for at least a financial year; considering the

strategic implications of each activity, consistent with and supporting the strategic direction of the City’s

Corporate Plan – Gold Coast 2022.

The achievement of value for money outcomes with probity and accountability underpins the City’s

responsible procurement and financial management practices, whilst having regard to the five sound

contracting principles as set out in section 104 of the Local Government Act 2009 (LG Act) and the

procurement and contracting requisites set out in the City’s Procurement Policy and Contract Manual

(procurement policy).

The City’s Annual Budget supports the delivery of both current and future priorities for the city, ensuring

stewardship of City finances and assets in the longer term. The City Operational Plan provides for how the

City will deliver the key initiatives and activities via the City’s Programs and Services.

For more information on the City’s budgets, plans and reports you can visit:

cityofgoldcoast.com.au/publications

In accordance with section 220 of the LG Reg this document sets out:

• The types of contracts the City proposes make in a financial year

• The principles and strategies for performing the contracts

• A policy about proposed delegations for the contracts

• A market assessment of each type of contract

• The contracts the City determines to be significant having regard to the market assessment

• A policy about the making of significant contracting plans.

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/L/LocalGovR12.pdf

https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/L/LocalGovA09.pdf

https://www.goldcoast.qld.gov.au/Doing-business/Supplying-to-Council/Our-procurement-process/Methods-of-procurement

http://www.cityofgoldcoast.com.au/publications


2. Procurement Planning

The City vision “Inspired by lifestyle, Driven by opportunity” informs strategic planning for the city. Gold

Coast 2022 identifies what we need to do between now and 2022 to work towards the City Vision and is

structured around three themes:

• The best PLACE to live, visit and stay

• PROSPERITY built on a strong diverse economy

• PEOPLE contribute to a strong community spirit

The City approaches procurement planning via a strategic and integrated process of identifying,

understanding and delivering procurement requirements within the wider organisational planning and

performance, asset management, program delivery and corporate risk management frameworks (including

workplace health and safety); aligning to the strategic objectives of Gold Coast 2022.

For more information about our city you can visit: cityofgoldcoast.qld.gov.au

Planning for the city is directed by the City Vision through an integrated approach for the development and

implementation of long, medium and short term plans as shown in Figure 1 following.

Figure 1: Integrated Planning for the City

For any initiative where the probable outcome will involve the engagement of suppliers and / or contractors

for the carrying out of works, the provision of goods and services or the disposal of non-current assets, the

City Procurement Branch is engaged as part of Corporate Planning and Budget process. This process is

designed to assist the City plan its procurement through preparation of the annual City Contracting Plan,

aligned to the annual budget.

The key contracting and disposal activities identified in Appendix 1: Schedule B have been aligned to the

capital works programs (as defined in the Four Year Works Capital Program by Service 2021-22 to 2023-24)

and operational programs and services (as defined in the City Operational Plan 2021-22). The process and

procedures by which the City engages the market and enters into contracts are provided in the City’s

procurement policy.

For more information on the City’s procurement, you can visit:

cityofgoldcoast.com.au/procurement

http://www.goldcoast.qld.gov.au/

http://www.cityofgoldcoast.com.au/procurement


3. Procurement Policy and Contract Manual

The City’s procurement policy sets out the procedures for how the City must carry out all procurement,

contracting and disposal activities, consistent with and supporting the strategic direction of Gold Coast 2022.

Defined within the procurement policy are the procurement and contracting principles and requisites that are

to be applied.

In formulating decisions that involve procurement, contracting and disposal activities, City officers must have

regard to the policies, delegations and supporting documents.

For more information you can visit: cityofgoldcoast.com.au/procurementpolicy



4. Contract types, principles and strategies for performing contracts

4.1 Contract types

The City applies a sourcing classification to understand where to direct effort in relation to the sourcing

process. This assessment classifies City spend for each contract on the basis of procurement complexity

and proposed contract value. The contract types are defined in Table 1 below:

Table 1: Contract Types

Contract

type Contract criteria Contract approach

Significant

≥ $10mill or

≥ 10 years or

High Risk/complex and > $1mill

Significant Contracting Plan adopted by Council prior to going to market

Awarded by Council resolution

General *

< $10million

Quote, EOI or tender based on the contract worth thresholds defined in the procurement policy

Only contracts with a duration of over 5 years will be brought back to Council for award

* Subject the exemptions defined in section 4.5 (refer Appendix 1- Schedule A).

4.2 Market assessment

The City develops the annual Contracting Schedule to manage its major contracting and disposal activities

for each financial year. The proposed sourcing methods for the significant, high and medium value contracts

for the financial year are included in Appendix 1: Schedule B.

The time to market and duration of individual contracts is established through strategic planning and the

identified sourcing method best suited to meet the demands of a specific market and the direction in which

the market is heading, the key suppliers and the value they place on the City as a customer. The City utilises

various methods to undertake market analysis. In addition the sourcing classification described in figure 2

assists the City in directing effort towards key sourcing activities with increased risk and/or exposure in the

market. The sourcing strategy for each activity may

be influenced by other factors such as capacity of

suppliers to meet the City’s demand, innovation or

supplier dominance in a market. Market

assessments may be conducted prior to finalising the

sourcing strategy for a specific activity. The City

applies a sourcing classification to understand where

to direct effort in relation to the sourcing process.

The assessment classifies each sourcing activity

based on an assessment or procurement risk or

complexity of the market against the expected

expenditure over the life of the proposed contract.

Where a market assessment is not carried out the

sourcing methods described in the City’s

procurement policy for contract worth thresholds will

apply.

Figure 2: Sourcing classification


4.2 Sound contracting principles

In establishing and carrying out contracts, the City may accept the offer most advantageous to it, consistent

with and supporting the achievement of the strategic direction of Gold Coast 2022. In making this decision,

the City will have regard to the five sound contracting principles:

a) Value for money

b) Open and effective competition

c) The development of competitive local business and industry

d) Environmental protection

e) Ethical behaviour and fair dealing

4.3 Procurement and contracting requisites

The following procurement and contracting requisites will be applied whilst having regard to the five sound

contacting principles and be consistent with and supporting the achievement of the strategic direction of Gold

Coast 2022:

• Australian made

• Buy local

• Innovative procurement

• Social Procurement

• Quality assurance

• Sustainable procurement

• Environmentally friendly products

• Recycled products

• Environmentally Relevant Activities

• Work Health and Safety (WHS)

• Probity

Refer to the City’s procurement policy for more detail.



4.4 Strategic contracting objectives

The following strategic economic, environmental and social contracting objectives will be developed and

implemented over 2021-22 and beyond to support the implementation of Gold Coast 2022 and City

Strategies.

Table 2: Strategic contracting objectives

Area Principles and Requisites Objectives

Economic Principles:

• Value for money

• Open and effective competition

• The development of competitive local business and industry

• Ethical behaviour and fair dealing

Requisites:

• Australian made

• Competitive local business and industry preferential factors


• Financing alternatives

• Probity

• Conflicts of interest

• Stewardship of the City achieves value for money over whole of life (including disposal), rather than just initial cost, enabling best quality goods and services (factoring time, cost, quality).

• Savings from procurement and contract activities to contribute to the overall corporate budget cash surplus (savings) target.

• Manage demand and supply to ensure that competitive markets and the availability of resources are sustained in the long term.

• Optimise the use of contract variations ensuring the City’s value for money targets are realised.

• Alignment with Corporate Strategies and Gold Coast 2022 to ensure the City is focussed on implementing the City's priorities year by year.

• Ensure probity and accountability in the procurement process and ongoing management of the contract, including compliance with policy and legislation.

Environmental Principles:

• Environmental protection

Requisites:

• Environmentally friendly products

• Recycled products

• Environmentally Relevant Activities


• Minimise environmental harm, including end of life impacts.

• Maximise resource efficiency (e.g. reduce energy and water consumption and minimise waste).

• Maximise the use of recycled products as alternatives, considering the impact of quality, cost and ongoing maintenance.

• Ensure outcomes that recognise the long term benefits of sustainability and best practice.

Social Principles:

• Ethical behaviour and fair dealing

• Development of competitive local business and industry

Requisites:


• Social procurement

• Innovative procurement

• WHS

• Probity

• Managing conflicts of interest

• Maximise local benefits with a target to achieve up to 80% of procurement spend with local suppliers.

• In the procurement and contracting process, ensure that the City’s Zero Harm requirements are met and WHS legislative compliance is achieved.

• Explore innovative proposals to achieve business development opportunities.

• Explore the social procurement program to provide economic and employment opportunities to disadvantaged communities.

• Ensure sourced products achieve sustainable outcomes providing a reduced negative impact on the environment and provide an improved social outcome.


4.5 Exemptions

On occasions and for particular situations or procurement categories of spend, it can be impractical or

disadvantageous for the City to undertake a competitive procurement process (i.e. invite quotes or tenders).

Use of these exemptions must be endorsed by the relevant director, Chief Procurement Officer (CPO) and/or

Chief Executive Officer (CEO). Where no approvals are specified in Appendix 1- Schedule A, approvals are

in accordance with the current City Standard Expenditure Approval Limits (Administrative Authorisations) and

delegations.

Decisions include how value for money is demonstrated and how the exemptions meet the relevant

conditions for each exemption are recorded.

4.6 Ensuring Value for Money in the Low Value category

Council will continue a category management approach for contracting activities including the low value

procurement activities that will not be individually detailed in the City Contracting Plan. In doing so, Council

will:

• Conduct strategic analysis of its future requirements and supply markets and categorise its spend into

categories based on criteria including relative expenditure, surety of supply and risk

• Develop category management expertise to manage the spend categories

• Conduct detailed category analysis, market and supplier analysis for the spend categories

• Using spend analysis, compare City category spend with industry wide available benchmarks

• Develop strategies to identify, plan and capitalise on the most advantageous opportunities within each

category and

• Execute the appropriate sourcing methodologies for each category.

4.7 Creating opportunities for local suppliers in the under $250k spend category

The City supports local businesses and employers and invites quotes up to $250,000 in accordance with the

local benefits factors defined in the procurement policy. Figure 3 below illustrates the typical annual spend in

the following categories for these low value arrangements.

Figure 3: Typical annual spend for Low Value procurements

In addition, the City conducts regular industry briefings for local suppliers to provide details on the upcoming opportunities within the relevant categories and to assist them navigate the process and give an opportunity to provide feedback.

$9mill

$7.5mill

$5.5mill

$5.1mill

$3.3mill


5. Policy about proposed delegations

Section 238 of the Local Government Regulation 2012 provides that a local government may by resolution

delegate power to enter into, vary or discharge a contract.

Delegated authorities regarding procurement and contracting are set out in the City’s Register of

Delegations.

Officers with the requisite administrative authorisation may spend from approved annual budgets by

requesting the delegates to enter into, vary or discharge contracts, where the total value of the contract

(including any variation) does not exceed the sum of the officer’s administrative authorisation.

In accordance with the defined Contract Types (refer Figure 2),

▪ Contracts identified as ‘General’ with contract duration of less than 5 years will be awarded under

delegation, unless Council stipulates the contract is to be resolved by Council.

▪ Contracts identified ‘General’ with contract duration in excess of 5 years or Significant will be referred

to Council for a resolution to award the contract.

6. Policy for Significant Contracts

Significant Contracts, where they apply, are identified in Appendix 1: Schedule B.

Significant Contracts are contracts:

▪ with an anticipated contract worth more than $10 million (excluding GST), or

▪ a proposed contract period of 10 years or greater, or

▪ high value/high complexity/high risk procurement activities as assessed by City Procurement using

sourcing methodologies with an expected worth of more than $1,000,000.

A Significant Contracting Plan will be developed and adopted by Council, prior to going to market, for each

Significant Contract. Amendments to the Significant Contracting plan must be approved by Council.

7. Amendments to the City Contracting Plan

Council may, by resolution, amend the City Contracting Plan at any time before the end of the financial year

to which the Plan relates.

The City Contracting Plan will be tabled at a Council Meeting as needed for any required amendments. The

following will be included:

▪ change to contract type

▪ change to the principles and strategies for performing the contracts

▪ change to proposed delegations for the contracts

▪ change resulting in or impacting on a Significant Contract

▪ change to the policy of making of Significant Contracting Plans

▪ change that results in the contract duration exceeding 5 years.

For more information on the City’s adopted Contracting Plan you can visit:

https://www.goldcoast.qld.gov.au/Doing-business/Supplying-to-Council/Tenders



8. Contracting Schedule

The Contracting Schedule 2021-22 is found at Appendix 1: Schedule B. The schedule details projects and

programs for which key procurement activities (Significant, High and Medium value) are scheduled to occur

during the current financial year and later, and provides the proposed sourcing method for each activity.

Where a project or program of works detailed within is designated as a Significant Contract; that contract will

be a Significant Contract for the purposes of section 221 of the Local Government Regulation 2012.

9. Publishing details of contracts worth $200,000 or more

As soon as possible after a delegation is exercised to enter into a contract worth $200,000 (exclusive of

GST) or more, the contract information will be published on the City’s internet site.

The establishment of Preferred Supplier Arrangements/Registers is reported but generally not the orders

placed under them.

For more information on the City’s awarded contracts you can visit: https://www.goldcoast.qld.gov.au/Doing-

business/Supplying-to-Council/Tenders




The City has identified a number of categories for which it will deem to be exempted from being included (i.e.

single source or sole source). These categories are as follows.

Exemption Description and conditions

a) Low value procurements Allows the City to focus its resources on high yield procurements. The

value obtained from a significant number of frequently sourced, low

value procurements is limited.

This exemption applies where:

a. Quotes are obtained from local suppliers with capability to supply the goods or services

b. Category/market analysis and benchmarking must be used to establish that value for money is being obtained

c. Supplier performance must be to the City’s satisfaction

d. Value improvement initiatives are in place.

Approvals: Standard Expenditure Approval Limits and Delegations

b) Extension of contracts whilst

Council is at market (or in a

tender process)

This exemption allows the City to extend an existing contract by up to six

months where the tender to replace the contract has commenced.

Switching supply for such a short period is usually not cost effective or

practical. Extension may be required where the tender process or

negotiations have taken longer than expected


c) Procuring from an existing City

arrangement

This exemption applies where the City has run a competitive process to

establish the arrangement. In some arrangements, competitive quotes

may be required from members of the arrangement in order to ensure

value for money outcomes.


d) Procuring under a government

arrangement (e.g. Federal

government, State government or

another Local government) or an

LGAQ arrangement (e.g. Local

Buy)

Where value for money outcomes can be obtained, this exemption

allows engagements with another government entity or government

owned entity. For example, Federal, Queensland or Local Government

or an entity owned by the Federal, Queensland or Local Government.

Contracts and arrangements established by another government entity,

local authority or Local Buy have been sourced by reputable entities that

apply appropriate principles and probity, and can be expected to deliver

reasonable value for money for Council.


e) memberships/subscriptions/confer

ences (e.g. professional

associations, industry bodies,

institutes)

This exemption applies where alternatives do not practically exist (e.g.

professional associations, industry bodies, and institutes).


Appendix 1: Contracting Exemptions 2021-22



f) Statement of licence, legislated

requirements, third party

ownership of assets or industry

regulated standards

This exemption applies if the goods, services or works can only be

supplied by a single supplier or a restricted group due to third-party

ownership of a public utility plant asset. For example, Energex, Telstra

or APA. Where possible, competitive quotes are to be obtained and

value for money demonstrated.


g) Where the compatibility of the

goods or services matches an

existing system, or equipment, or

is a proprietary item/brand

This exemption applies if the goods or services being sought are

restricted as they can only be supplied by a single supplier (e.g.

replacement parts for equipment under warranty or maintenance

agreements). Where possible, competitive quotes are to be obtained

and value for money demonstrated


h) Information and communication

Technology: Solutions Tendered

– re-sellers and software

developers

This exemption allows the City to contract with a copyright holder where

the solution is tendered by an authorised reseller


i) The unique or proprietary nature

of the goods or services

This exemption applies where it would be impractical or

disadvantageous to invite quotes or tenders as the goods and services

being sought have no suitable alternative. Where possible, competitive

quotes are to be obtained and value for Approvals:

Approvals: Relevant Director and CPO ≤ $250,000 per annum or CEO >

$250,000 per annum

j) Where there is only one supplier

reasonably available


disadvantageous to invite quotes or tenders as there is only one supplier

reasonably able to supply the goods or services


k) Ongoing licencing, support and

maintenance to existing systems

making it disadvantageous or

impractical to invite

quotes/tenders (generally related

to software, computer systems

and technology)

The City’s arrangements and contracts for the provision of ICT software

and hardware (ICT products) can often continue to meet business

requirements beyond the originally envisioned term. This exemption

provides a mechanism to approve maintenance and support (which may

include external hosting or subscription to existing solutions) for existing

Council ICT products beyond the original term. Where possible,

competitive quotes are to be obtained and VFM demonstrated

Approvals: Relevant Director and CPO ≤ $250,000 per annum or CEO

> $250,000 per annum

l) Where continuity of a

previous/current engagement is

required to maintain the continuity

of expert advice


disadvantageous to call competitive quotes due to intellectual property

conflicts.

Approvals: Relevant Director and CPO ≤ $250,000 per annum or CEO

> $250,000 per annum

m) Program or service categories

where it is in the public interest

that the City single source

This exemption applies for procurement activities that generate positive

benefits or outcomes including social benefits to the City and the

community. This exemption will apply to contracts meeting the public



interest test which is to be applied using the following criteria:

How reasonable value for money will be achieved by the City

Consideration of local commercial suppliers and/or other social providers

and whether it would be appropriate for those entities to compete with

each other for the contract

How quality of goods and services is to be ensured

How the contract will develop capacity or capability of the social

enterprise or otherwise contribute to or achieves alignment with

Corporate Strategies and Gold Coast 2022

Approvals: Relevant Director and CPO ≤ $250,000 per annum or

CEO > $250,000 per annum

n) Specialised nature of the goods or

services

This exemption applies if it is impractical or disadvantageous to invite

quotes or tenders due to the specialised nature of the goods or services

being sought.



o) Confidential nature of the goods

or services

This exemption applies where it would be it would be impractical or

disadvantageous to invite quotes or tenders due to confidentiality.



p) Genuine emergency This exemption applies in genuine emergencies (as deemed by the

relevant director due to a threat to life, environment, property or

reputation)

Once a genuine emergency ceases to exist the standard procurement

processes apply.

Approvals: Relevant Director

q) Public Auction This exemption applies for purchases at public auction which are

inconsistent with the quotation or tender process


r) Second-hand goods This exemption applies for purchases of second-hand goods which are

inconsistent with the quotation or tender process


s) Beneficial enterprise This exemption applies for procurement activities undertaken with regard

to S40 of the Local Government Act 2009



Conditions applicable to all exemptions

1. Subject to the annual contract amount being included in the four year capital program or as a recurrent

amount in the Council’s adopted budget, as amended.

2. Contracts can be entered into under delegation for up to a period of 5 years, contracts in excess of 5 years

must be referred back to Council for award.


Appendix 2: Contracting Schedule 2021-22

Appendix 2: Contracting Schedule 2020-21

Ref. Purpose Contract Type Sourcing method Expected time to market

Expected duration

Extension option Recommendation Contract award to be referred back

to Council

D10001

Contracts less than $250,000 Defined as Low Value Procurements for the Categories of Goods, ICT, Maintenances, Minor Construction Works and Services

General Quote Process Q1-Q4 Up to 5 years Contract(s) to be awarded under delegation

D10002 Waste Collections SignificantAs per adopted Significant Contracting Plan

Q2 3 years 3 x 1 yearsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

D10004Supply and Lay Asphalt Pavements and Bituminous Surfacings

SignificantAs per adopted Significant Contracting Plan


D10005 Ground Maintenance SignificantAs per adopted Significant Contracting Plan


D10006Libraries Collection Resources Physical and Digital - Mulitple Contracts



D10007 Upgrade at Elanora Sewage Treatment Plant SignificantAs per adopted Significant Contracting Plan

Q2 2 yearsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

D10008 Arboricultural Services SignificantAs per adopted Significant Contracting Plan


D10009Preferred Supplier Arrangement for Renewable Energy Generation and Storage Solutions at Sewage Treatment Plants (STP)



D10010Microsoft Enterprise Agreement including Azure Cloud Services (2022-2025)



D10011Design and Construction Of Bridge Duplication at Yawalpah Road

General Public ITO Q1 3 years Contract(s) to be awarded under delegation

D10012 Provision of Linemarking Services General Public ITO Q3 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10013 LG314/690/22/005 Natural Areas Restoration and Revegetation Services



D10014Design and Construction of Stormwater Drainage Upgrade of Deodar Drive


Q2 14 monthsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *



Expected duration


to Council

D10015LG314/1211/22/004 Design and Construct Dewatering and Aeration Upgrades at the Merrimac Sewage Treatment Plant


Q2 18 monthsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

D10016Supply and Delivery of Industrial Hardware, Cleaning Products, and Personal Protective Equipment


Q3 3 years 1 x 1 yearRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

D10017LG314/690/21/047 Supply and Delivery of Pavement Materials

General Public ITO Q1 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10018LG314/690/22/013 Electrical Installation, Repairs and Maintenance


D10019 Bulk Kerbside Collection General Public ITO Q2 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10020 Rehabiliation of Stormwater Network General Public ITO Q1 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10021Repository For Management, Including Beneficial Reuse or Recycling of Earthen Materials Including Saturated Soils and Regulated Waste

General Public ITO Q2 3 years 1 x 1 year Contract(s) to be awarded under delegation

D10022Supply of Various Materials, Services and Goods for Construction Services

General Quote Process Q4 1 year Contract(s) to be awarded under delegation

D10023Parking Meters, Licencing, Support and Cash Collections


D10024 LG314/1185/21/049 Integrated Library System General Public ITO Q2 3 years 3 x 1 years Contract(s) to be awarded under delegation

D10025Design and Construction of Cassowary Drive Bridge at Broadwater Waters


D10026 Miscellaneous Concrete Works General Public ITO Q2 2 years 1 x 1 year Contract(s) to be awarded under delegation

D10027LG314/1388/22/005 Construction of Pressure Main Renewal Program

General Public ITO Q1 10 months Contract(s) to be awarded under delegation

D10028LG314/690/22/003 Repairs and Maintenance of Plumbing and Drainage, Gas Fitting and Roofing Services


D10029 Switchboard Renewals at Sewage Treatment Plants General Public ITO Q1 1 year 1 x 1 year Contract(s) to be awarded under delegation



Expected duration


to Council

D10030Supply and Installation of Coloured Pavement Coatings and Treatments


D10031 Landslip Remediation at Elanora Linkage Park General Public ITO Q2 1 year Contract(s) to be awarded under delegation

D10032Enhancement of Asset and Maintenance Management ICT Systems


D10033LG314/1185/15/027 (People Plus) Human Capital Information Management System


D10034Stormwater Network Inspection and Condition Assessment Program


D10035Design and Construction of Rockfall Protection and Bank Stabilisation, Lions Head

General Public ITO Q2 1 year Contract(s) to be awarded under delegation

D10037 Luscombe Weir Removal General Public ITO Q1 1 year 1 x 1 year Contract(s) to be awarded under delegation

D10038Payroll and HR Information System, Support and Maintenance (Chris 21)

General Single/Sole Q4 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10039SAP Remediation and Improvements - Works Manager Replacement


D10040 City WAN Network Expansion General Public ITO Q2 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10041LG314/1211/22/011 Pavement Investigation, Testing and Design for Road Resurfacing


D10042LG314/1388/22/007 Landslip Remediation at Ducats Road Tallebudgera


D10043 Aquatic Weed Harvesting Services General Public ITO Q3 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10047Design and Construction DDA Works at Council Admin and Depot Sites


D10048Metal Fabrication, Steel Works, Stainless and Wire Welding


D10049Annual Asset Maintenance Renewal Works for Various Council Managed Community Centres

GeneralPreferred Supplier Arrangement

Q1-Q4 1 year Contract(s) to be awarded under delegation

D10050Supply Of Fibre Optic Cables, Equipment and Accessories




Expected duration


to Council

D10051Design and Construct Contracts for Stormwater Renewal and Upgrade (Various Projects)


D10052LG314/1076/22/003 Design and Construct of Public Art for Streetscape Improvements at Griffith Street Coolangatta


D10053 Corporate Firewall Replacement General Utilise Existing Arrangement Q2 2 years Contract(s) to be awarded under delegation

D10054Green Waste Pad at Pimpama Waste Recycling Centre


D10055Provision of Geotechnical and Materials Testing Services


D10056Construction of Replacement Retaining Wall at Stapylton Street, Coolangatta


D10057Design and Construction of New Retaining Wall at Tweed Street, Coolangatta


D10058Flood Mitigation and Drainage Condition Assessment - Annual Condition Assessment Program - Various (Including CCTV)

General Public ITO Q2 1 year 1 x 1 year Contract(s) to be awarded under delegation

D10059 Tourist Parks Investment Plans General Public ITO Q1 2 years Contract(s) to be awarded under delegation

D10060LG314/411/18/027 Manufacture, Supply and Delivery of Park and Street Furniture


D10061 Hazard Reduction Burn Programme General Public ITO Q4 1 year Contract(s) to be awarded under delegation

D10062Traffic Signal Intersection Upgrade at Sundale Bridge

General Utilise Existing Arrangement Q1 1 year 1 x 1 year Contract(s) to be awarded under delegation

D10063Receiving Water Environment Impact and Scenario Tool


D10064Preferred Supplier Arrangement for Economic Research


D10065Local Area Network (LAN) Services and Wi Fi Implementation/Replacement

General Utilise Existing Arrangement Q2 1 year Contract(s) to be awarded under delegation

D10066LG314/690/22/001 Repairs and Maintenance of Automatic Doors, Electric Booms, Sliding Gates and Roller Doors


D10067Design and Construction of Park Facilities at Kurrawa Park Broadbeach




Expected duration


to Council

D10068 Risk Management System General Public ITO Q4 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10069 LG314/1185/21/037 Workplace Health and Safety Management Software System


D10070Inspection and Maintenance of Vegetative Open Drains


D10071 Supply of Variable Messaging System General Public ITO Q3 1 year 1 x 1 year Contract(s) to be awarded under delegation

D10072 Renewal of Path Structures at Various Locations General Public ITO Awarded 1 year Contract(s) to be awarded under delegation

D10073 Digital City Future State Operating Model Strategy General Public ITO Q2 6 months Contract(s) to be awarded under delegation

D10074LG314/1185/21/034 Provision of a Trade Waste Management System

General Public ITO Q2 3 years 2 years Contract(s) to be awarded under delegation

D10075Design and Construction Pedestrian Bridge at Gilston Road


D10076Back-Up Electricity Supply for Standby Diesel Generators at Pump Stations


D10077Construction of Revetment Wall and Fishing Platform at Chevron Island


D10078 Construction of Criterium Track Lighting General Public ITO Q2 1 year Contract(s) to be awarded under delegation

D10079LG314/690/21/069 Cleaning and Related Maintenance of Stainless Steel and Other Metal Assets


D10080Design and Construction of Retaining Wall Replacement at Rutledge Street, Coolangatta


D10081Refurbishment of Cafe and Basement Toilets at Nerang Administration Building


D10082 Kerbside Food Organics - Garden Organics Service General Public ITO Q1 2 years 3 x 1 years Contract(s) to be awarded under delegation

D10083Traffic Signal Upgrade at Laver Drive and Robina Town Centre Drive


D10084LG314/1388/22/009 Utility Services Upgrade at Robina Station Reserve


D10085 Fire Trails Renewal 2021-22 GeneralPreferred Supplier Arrangement

Q1 1 year Contract(s) to be awarded under delegation



Expected duration


to Council

D10086 Parking ePermits Software General Public ITO Q2 2 years 1 x 1 year Contract(s) to be awarded under delegation

D10087Air Conditioning Renewal at Broadbeach and Southport Libraries

GeneralPreferred Supplier Arrangement

Awarded 1 year Contract(s) to be awarded under delegation

D10088Replacement of Retaining wall at Burleigh Heads Tourist Park


D10089Design of Traffic Signals Robina Parkway and Scottsdale Drive


D10090Design and Construction of Pathway Structures at Three Sites


D10091 Licence Plate Recognition Licensing and Support General Public ITO Q3 2 years 1 x 1 year Contract(s) to be awarded under delegation

D10092SAP Remediation and Improvements - Business Process Optimisation Tool


D10093 EPMS – Project Online Managed Service General Public ITO Q3 3 years Contract(s) to be awarded under delegation

D10094Business Cases for Road Program Improvement Projects

General Public ITO Q3 1 year 1 x 1 year Contract(s) to be awarded under delegation

D10095Conservation Area Community Infrastructure Emergent Works


D10096Investigation and Planning Report Footbridge Schusters Park


D10098 LG314/1210/22/016 Preferred Supplier Arrangement for Retail Electricity for Large Sites

General Single/Sole Q1 3 years Contract(s) to be awarded under delegation

D10099Organisational Culture and Leadership Effectiveness Measurement Tools


D10100 Process Mapping Software General Single/Sole Awarded 2 years 3 x 1 years Contract(s) to be awarded under delegation

D10102LG314/1185/21/065 ICT Managed Service Provider (MSP) Benchmarking/Strategic Sourcing Review


D10103 Architectural Services for HOTA General Single/Sole Q1 3 years 2 x 1 years Contract(s) to be awarded under delegation

D10104 Specialist Engineering Services for HOTA General Single/Sole Q1 3 years 2 x 1 years Contract(s) to be awarded under delegation



Expected duration


to Council

D10105Playground Equipment Renewals Across Various Locations

General Utilise Existing Arrangement Awarded 1 year Contract(s) to be awarded under delegation

D10108 Customer Contact Knowledge Management System General Public ITO Q4 5 years Contract(s) to be awarded under delegation

D10109 Customer Identity Management ICT Solution General Invitation to Offer Q3 3 years 2 x 1 years Contract(s) be awarded under delegation

D10110 CRM/CX Platform General Invitation to Offer Q3 3 years 2 x 1 years Contract(s) be awarded under delegation

D10111 Online Booking Capability ICT Solution General Invitation to Offer Q3 3 years 2 x 1 years Contract(s) be awarded under delegation

D10112Notification and Alert System - ICT Solution (Customer Experience Program)

General Invitation to Offer Q3 3 years 2 x 1 years Contract(s) be awarded under delegation

D10113 Supply and Delivery of Trucks 2T – 8T (Various) General Quote Process Q1-Q4 1 year Contract(s) to be awarded under delegation

D10114Supply and Delivery of Light Commercial Vehicles (Various)

General Single/Sole Q1-Q4 1 year 1 x 2 years Contract(s) to be awarded under delegation

D10115 Supply and Delivery of Various Passenger Vehicles General Single/Sole Q2 1 year 1 x 2 years Contract(s) be awarded under delegation

D10116 Supply and Delivery of Heavy Plant (Various) General Invitation to Offer Awarded 1 year 1 x 2 years Contract(s) to be awarded under delegation

D10117LG314/411/21/045 Supply and Delivery Fleet Minor Equipment

General Invitation to Offer Q3 1 year 1 x 2 years Contract(s) be awarded under delegation

D10118Register of Prequalified Suppliers for Christmas Decorations

General Public ITO Q3 5 years Contract(s) be awarded under delegation

D10119 Register of Pre Qualified Suppliers Plant Hire SignificantAs per adopted Significant Contracting Plan

Q3 5 years 1 x 5 yearsRecommendation to enter into the Significant Contract be brought back to Council for consideration *

D10120LG314/411/21/011 Register of Pre-Qualified Suppliers for Small Plant Hire


D10121Inspection Maintenance Repair and Breakdown Services for Fuel Tanks and Related Equipment


D10122 Arboricultural and Horticultural Consultancy General Single/Sole Q2 1 year Contract(s) be awarded under delegation

D10123 Bus Stop/Shelter Provision General Single/Sole Q2 1 year Contract(s) be awarded under delegation



Expected duration


to Council

D10124 Eclipse Traffic Signal Controller Provision General Single/Sole Q2 1 year Contract(s) be awarded under delegation

D10125Installation, Rental and Maintenance of Floating Swimming Enclosures

General Single/Sole Q2 1 year Contract(s) be awarded under delegation

D10126Power and Transformer Requirements for the Pimpama Sports Hub


D10127Supply and Install of Heat Pumps for Aquatic Centres


D10128Telecommunication Services Provision of Operations, Minor Works, Maintenance and Support


D10129 LG314/411/22/001 Office Products and Furniture GeneralPreferred Supplier Arrangement

Q2 3 years 2 x 1 years Contract(s) be awarded under delegation

D10130 LG314/411/22/004 Advanced Rate Recovery GeneralPreferred Supplier Arrangement

Q2 3 years 2 x 1 years Contract(s) be awarded under delegation

D10131LG314/411/22/007 Supply and Delivery of General Hire Plant and Equipment, Concrete Cutting and Temporary Fences

General Public ITO Q4 3 years 2 x 1 years Contract(s) be awarded under delegation

D10132Panel of Providers for Non-Original Manufacturer Equipment for Council’s Fleet Repairs, Maintenance and Servicing


D10133LG314/411/22/022 Supply and Delivery of Oils and Lubricants


D10134 Lifeguard Surveillance Towers Maintenance General Public ITO Q2 3 years 2 x 1 years Contract(s) be awarded under delegation

D10135LG314/411/23/003 Inspection, Preventative Maintenance Repairs of Skip/Waste Transfer Bins


D10136LG314/1076/22/002 Design and Construction of Refurbishment Works at Firth Park Community Building

General Public ITO Q2 16 weeks Contract(s) be awarded under delegation

D10137LG314/1076/22/006 Upgrade to Playground at Bob Huth Park Ashmore


D10138LG314/1211/21/147 Design and Construct Reservoir Roof Replacement (El2) Elanora and (Da3) Ormeau

General Public ITO Q2 1 year 2 x 1 years Contract(s) be awarded under delegation



Expected duration


to Council

D10139LG314/1388/22/006 Construction of Aerial Structure for Gravity Sewer Main at Kristins Lane


D10140LG314/1076/22/001 Design, Supply and Installation of Sheet Piling at Miami Shore Parade and Albion Avenue


D10141LG314/1388/22/002 Renewal Works for the Training Wall at Tallebudgera Creek

General Public ITO Q2 10 months Contract(s) be awarded under delegation

D10142LG314/1244/22/004 Design of Pimpama West Service Road

General Public ITO Q3 4 years 9 months

Contract(s) be awarded under delegation

D10143

LG314/1211/21/126 Design Development and Construction of Media Filter and Pump Upgrades Demolition Works and Vegetation Clearing Pimpama Sewage Treatment Plant

General Public ITO Q1 15 months Contract(s) be awarded under delegation

D10144 Supplier Arrangement for Sheet Piling General Public ITO Q2 3 years Contract(s) be awarded under delegation

D10145Human Resource Platform (Recruitment and On-Boarding)


D10146LG314/1211/21/120 Sports Field Lighting Upgrade at Pizzey Park Junior Rugby League

General Public ITO Awarded 5 months Contract(s) to be awarded under delegation

D10147LG314/411/21/088 Northern Gold Coast Café Management and Operations (Pimpama)

General Quote Process Q1 3 years 1 x 2 years Contract(s) be awarded under delegation

D10148LG314/1211/21/117 Construction of Waste and Recycling Centre Bin Bay Upgrades at Various Locations

General Public ITO Awarded 45 weeks Contract(s) to be awarded under delegation

D10149Refurbishment of Penstocks 4,5,6,7 at Merrimac Wastewater Treatment Plant

General Public ITO Q2 1 year Contract(s) be awarded under delegation

D10150 Customer Portal (ICT system) General Invitation to Offer Q3 3 years 2 x 1 years Contract(s) be awarded under delegation

D10151Consultation for Feasibility Investigations for Springbrook Cableway

General Single/Sole Q3 1 year 1 year Contract(s) be awarded under delegation

D10152LG314/621/21/137 Gold Coast City Transport Strategy 2041 Challenge and Solution Working Papers

General Quote Process Awarded 46 weeks Contract(s) be awarded under delegation

B10005Supply, Design, Install, Maintenance and Upgrade of Electronic Security Assets and CCTV - City Wide

General Public ITO Awarded 2 years 3 x 1 years Contract(s) to be awarded under delegation



Expected duration


to Council

B10046 STP Scada Upgrade General Invitation to Offer Q1 3 years 1 x 1 year Contract(s) be awarded under delegation

B10101 Design of Botanic Gardens Visitor Centre General Single/Sole Q2 3 years Contract(s) be awarded under delegation

B10152 Library Technologies (RFID) and Services General Public ITO Q2 3 years 3 x 1 years Contract(s) to be awarded under delegation

B10194LG314/411/20/056 Employee Assistance Program (EAP)


B10196 Construction and Maintenance of Fire Trails General Public ITO Q3 3 years 2 x 1 years Contract(s) be awarded under delegation

B10230 LG314/411/19/032 Resource Recovery Services SignificantAs per adopted Significant Contracting Plan

Q4 10 years Up to 8 yearsRecommendation to enter into the Significant Contract be brought back to Council for consideration *

B10232LG314/1210/21/015 Asset Lifecycle Delivery Services


Q2 5 yearsUp to a combined total of 10 years

Recommendation to enter into the Significant Contract be brought back to Council for consideration *

B10239Design and Construction of Merrimac STP Recycled Water Treatment Plant and Pump Station

Significant Invitation to Offer Awarded 45 weeksRecommendation to enter into the Significant Contract be brought back to Council for consideration *

C10007Disaster Management Emergency Centre Building Design and Construction


Awarded 2 yearsRecommendation to enter into the Significant Contract be brought back to Council for consideration *

C10013 Turf Renovation and Specialist Weed Control General Invitation to Offer Awarded 2 years 3 x 1 years Contract(s) to be awarded under delegation

C10014LG314/690/21/001 Painting and Graffiti Removal Services


C10019 ESRI Geographic Information System General Single/Sole Awarded 5 years Contract(s) to be awarded under delegation

C10021Construction of Broadwater Parklands Play Attraction

General Invitation to Offer Awarded 55 weeks Contract(s) to be awarded under delegation

C10022LG314/1388/22/004 Design and Construction of Kerkin Road Bridge Pimpama

General Invitation to Offer Q2 51 weeks Contract(s) be awarded under delegation

C10023LG314/1076/22/005 Design and Construction of Bridge and Road Works at Teemangum Street, Currumbin

General Invitation to Offer Q2 9 months Contract(s) be awarded under delegation

C10024 Design Development of Greenheart Significant Invitation to Offer Q3 10 years Contract(s) be awarded under delegation *



Expected duration


to Council

C10026 Supply and Delivery of Pre-Mixed Concrete General Invitation to Offer Awarded 2 years 3 x 1 yearsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

C10032 Supply of Fuel Card Service General Single/Sole Awarded 3 years Contract(s) to be awarded under delegation

C10037 LG314/411/20/004 Tyres and Associated Items General Invitation to Offer Q2 3 years 1 x 2 years Contract(s) be awarded under delegation

C10039LG314/411/21/001 Management Services of City of Gold Coast Tourist Facilities and Services on South Stradbroke Island

SignificantExpression of Interest and ITO


C10041Panel of Contractors for Connection of Services to the One Network

General Single/Sole Awarded 3 years Contract(s) to be awarded under delegation

C10043 Supply of Electrical Goods General Invitation to Offer Awarded 3 years 2 x 1 years Contract(s) to be awarded under delegation

C10047 Kerb and Channel and Associated Works General Invitation to Offer Q1 1 year 3 x 1 years Contract(s) be awarded under delegation

C10049 Palm Beach Aquatic Centre Redevelopment Significant Invitation to Offer Awarded 18 months Contract(s) be awarded under delegation

C10053Construction of Rock Scour Protection at Charlie's Crossing Coomera River


C10056 Supply of Plumbing Goods General Invitation to Offer Awarded 3 years 2 x 1 years Contract(s) to be awarded under delegation

C10057 Miami Aquatic Centre Managed Services General Invitation to Offer Awarded 3 years 1 x 2 years Contract(s) be awarded under delegation

C10058 Access Management ICT Solution General Public ITO Q1 3 years 2 x 1 years Contract(s) to be awarded under delegation

C10067Design, Supply, Installation, Inspections, Repairs and Maintenance of Shade Structures


C10072 Removal of Weir at Albert River Catchment General Invitation to Offer Q3 2 years 1 x 1 year Contract(s) be awarded under delegation

C10073 Supply and Delivery of Bottled and Bulk Gases General Invitation to Offer Q2 5 years 1 x 5 yearsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

C10074 Waterside Lower Basement Structure Repair General Invitation to Offer Q2 12 weeks Contract(s) be awarded under delegation

C10079Energy Control Management System for Various Council Sites

General Invitation to Offer Q2 3 years Contract(s) be awarded under delegation



Expected duration


to Council

C10081 Landfill Hazardous Area Compliance General Invitation to Offer Q1 1 year Contract(s) be awarded under delegation

C10083 Disability Toilet Upgrade at Cavill Ave General Invitation to Offer Q1 1 year Contract(s) be awarded under delegation

C10087Printing and Distribution of Rate Notices and Associated Information


C10093 Virtual Power Plant System at Various Council Sites General Single/Sole Q2 3 years Contract(s) be awarded under delegation

C10094LG314/411/21/010 Preferred Supplier Arrangement for the Supply, Installation, and Spare Parts for Radios

General Single/Sole Q3 5 years 1 x 2 years Contract(s) be awarded under delegation

C10095LG314/411/21/024 Fuel Management System Upgrade


C10100 Weighbridge System General Invitation to Offer Q4 3 years 1 x 2 years Contract(s) be awarded under delegation

C10103 Construction of Public Amenities at Paradise Point General Public ITO Q2 1 year 1 x 1 year Contract(s) to be awarded under delegation

C10105LG314/411/21/058 - Consumable Items and Product Lines for Council Major Venues, Cafes, Canteens and Aquatic Centres

General Invitation to Offer Q2 3 years 1 x 3 yearsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

C10109 Waterside Precinct Upgrade Stage 2 General Invitation to Offer Q2 1 year Contract(s) be awarded under delegation

C10110 Provision of Visualisation and Time Lapse Services General Invitation to Offer Awarded 1 year 2 x 1 years Contract(s) to be awarded under delegation

C10116Indoor and External Ornamentation Services for Christmas

General Quote Process Awarded 1 year 1 x 2 years Contract(s) to be awarded under delegation

C10117 Construction of Pratten Park Toilet General Public ITO Q1 1 year Contract(s) to be awarded under delegation

C10118Refurbishment of Monaco Street Bridge at Broadbeach Waters

General Invitation to Offer Q1 1 year Contract(s) be awarded under delegation

C10119 Towing of Vehicles General Invitation to Offer Q4 3 years 2 x 1 years Contract(s) be awarded under delegation

C10130LG314/411/21/014 Supply and Delivery of Metal and Metal Products, Including Welding Consumables




Expected duration


to Council

C10134Upgrade of Sports Field Lighting at Helensvale Rugby Park

General Public ITO Awarded 1 year Contract(s) to be awarded under delegation

C10137LG314/411/22/005 Supply of Inflatable Water Park at Broadwater Parklands

General Invitation to Offer Q3 3 years Contract(s) be awarded under delegation

C10138Design and Construction of Federation Walk Irrigation

General Invitation to Offer Q1 4 months Contract(s) be awarded under delegation

C10141Refurbishment of Burleigh Heads Library Atrium Roof

General Invitation to Offer Q2 8 weeks Contract(s) be awarded under delegation

C10147Undertake Condition Assessment of Transport Assets

General Quote Process Q3 1 year Contract(s) be awarded under delegation

C10154Replacement of Air Conditioning at Nerang Administration Building


C10157 Southport Cemeteries General (Regeneration) General Quote Process Q1 1 year Contract(s) be awarded under delegation

C10158Community Venues Caretaking and Venue Management Services


C10159LG314/411/21/015 Supply of Galvanising and Galvanising Products


C10166 LG314/411/20/006 Auction Services General Invitation to Offer Q1 3 years 2 x 1 years Contract(s) be awarded under delegation

C10182 LG314/411/21/042 Hygiene Services General Public ITO Q4 3 years 2 x 2 years Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

C10186 LoRaWAN Electrical and Maintenance Contract General Public ITO Q1 3 years 2 x 1 years Contract(s) to be awarded under delegation

C10187City Wide Building and Energy Management System

General Single/Sole Q3 3 years 1 x 1 year Contract(s) to be awarded under delegation

C10188LG314/1211/21/035 Excavation/Scaling Works at Child Care Centre Miami

General Public ITO Q2 1 year Contract(s) be awarded under delegation

C10189 Landfill Gas Extraction and Power Generation Significant Utilise Existing Arrangement Q3 20 yearsRecommendation to enter into the arrangement(s) be brought back to Council for consideration *

C10190LG314/690/22/002 Federation Walk Coastal Reserve Ecological Restoration Project

General Invitation to Offer Q3 4 years 1 x 1 year Contract(s) be awarded under delegation

C10192Refurbishment/Replacement of the Kirra Eagle Statue

GeneralExpression of Interest (EOI) and Select Invitation to Offer (ITO)

Q3 6 months Contract(s) be awarded under delegation

C10194LG314/765/21/001 Register of Prequalified Event Managers and Event Related Services




Expected duration


to Council

C10200LG314/1185/20/030 Data and Internet Products and Services

General Single/Sole Awarded 3 years Contract(s) to be awarded under delegation

C10202LG314/1211/21/059 Design and Construction of Structural Relining at Napper Road Arundel


C10214Canal and Bridge Refurbishment at Salerno Street Surfers Paradise

General Public ITO Q4 25 weeks Contract(s) to be awarded under delegation

C10216LG314/1211/21/099 Construction of Lighting for Surfers South Oceanway


C10219LG314/1211/21/103 Design and Construction of Emergent Landslide Remediation in Currumbin Valley

General Public ITO Awarded 20 weeks Contract(s) to be awarded under delegation

C10220LG314/621/21/098 Planning Report for the Replacement of Bayview Street Bridge In Runaway Bay


C10221LG314/1388/22/008 Refurbishment of Sewer Gravity Mains and Sewer Maintenance Holes

General Public ITO Q4 1 year 1 x 1 year Contract(s) be awarded under delegation

C10222 Sewer Pump Station Wet Well Relining General Public ITO Q4 1 year 1 x 1 year Contract(s) be awarded under delegation

C10224Design and Construction Support for the Old Coach Road Upgrade Stage 2 and Bermuda Street Extension Project


Awarded 2 years 1 x 1 yearRecommendation to enter into the Significant Contract be brought back to Council for consideration *


city contracting plan 2021-22

Documents