cip presentation fy13
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City of Hyattsville's FY13 CIP presentationTRANSCRIPT
OPEB and Health Insurance
A
City Council Meeting
April 23, 2012
Capital Improvement Projects Budget
1 FY13 MAYOR'S BUDGET PRESENTATION
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OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Enterprise Resource Planning (ERP)
Expenditures
2013 2014 2015 2016 2017 Total
Other 200,000 200,000
Total 200,000 200,000
2
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 200,000 200,000
Total 200,000 200,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Enterprise Resource Planning (ERP) ERP software integrates all departments and functions across the City into a single system. An ERP will consolidate information and allow easy access. Needs assessment is completed and RFP will be issued before the end of FY12. Increased license/maintenance fees are approximately $32,000/year.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
IT Upgrades & Replacements
Expenditures
2013 2014 2015 2016 2017 Total
Other 15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000 15,000 15,000 15,000 15,000 75,000
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000 15,000 15,000 15,000 15,000 75,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
IT Upgrades & Replacements Covers routine replacement & upgrade of City’s servers and other infrastructure. The average server costs $5,000 to $7,000 and there are nine in use in the City. If remote servers are chosen instead, those costs will need to be incorporated into the operating budget.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Vehicle Replacements
Expenditures
2013 2014 2015 2016 2017 Total
To be determined TBD TBD TBD TBD TBD
Total
Funding Sources
2013 2014 2015 2016 2017 Total
To be determined TBD TBD TBD TBD TBD
Total
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Vehicle Replacements To be determined, following adoption of the Vehicle Replacement study. The only vehicle replacements in FY13 will be on an emergency basis.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Radar/Lidar Speed Units
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/Furnishings 10,200 6,800 10,800 10,800 38,600
Total 10,200 6,800 10,800 10,800 38,600
Funding Sources
2013 2014 2015 2016 2017 Total
General Fund Transfer 10,200 6,800 10,800 10,800 38,600
Total 10,200 6,800 10,800 10,800 38,600
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Radar/Lidar Speed Enforcement Units
Radar units currently in use are several years old. Newer, lighter units are available. With the implementation of the Highway Safety Office Data Driven Approaches to Crime & Traffic Safety program, our goal is to have units available at all times. Annual calibration fee = $80/unit.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Mobile Data Terminals
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/Furnishings 14,450 14,750 15,025 15,325 15,650 75,200
Total 14,450 14,750 15,025 15,325 15,650 75,200
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 14,450 14,450
General Fund Transfer 14,750 15,025 15,325 15,650 60,750
Total 14,450 14,750 15,025 15,325 15,650 75,200
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Mobile Data Terminals (MDTs) As the HCPD implements more IT-based projects, staff should have appropriate tools to utilize the technology. Funds will purchase CF31 Panasonic Toughbooks for officers. Projects cost increase of 2% per year. Note: No units will be purchased until a replacement schedule is developed.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Enhancement of CCTV Program
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 40,000 40,000
Total 40,000 40,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Enhancement of CCTV Program The police have identified additional locations in the City that would benefit from a CCTV/Call-box. Funds would allow one full camera set-up, including installation costs, or two cameras and one call-box. One location is the new hiker-biker/Trolley Trail. Note: These will not be purchased until the current program is evaluated for effectiveness.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
K-9 Unit
Expenditures
2013 2014 2015 2016 2017 Total
Other 9,900 9,900
Total 9,900 9,900
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 9,900 9,900
Total 9,900 9,900
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
K-9 Unit
This project is for a replacement K-9 Unit, including the dog, equipment kennel, cage, and cooling system. Aris has a spinal injury and must be retired. Because this is a replacement, there is no additional budget impact.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Sidewalks Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 50,000 209,000 50,000 50,000 50,000 409,000
Total 50,000 209,000 50,000 50,000 50,000 409,000
Funding Sources 2013 2014 2015 2016 2017 Total
Bond Issue(2010) 50,000 50,000
Bond Issue (Proposed) 75,000 50,000 50,000 225,000
Reimbursement 25,000 25,000
State Board of Public Works 109,000 109,000
Total 50,000 209,000 50,000 50,000 50,000 409,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Sidewalks This project is the annual program of sidewalk repair/installation. FY14 includes grant-funded MD208 East Side Extension and Route 1 repair, to be partially funded through other sources. Funds will be used in conjunction with Safe Routes to Schools and ADA programs.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Roadway Improvements – General Expenditures
2013 2014 2015 2016 2017 Total
Planning/Design 85,000 85,000
Construction/ Maintenance 420,000 375,000 795,000
Total 505,000 375,000 880,000
Funding Sources 2013 2014 2015 2016 2017 Total
Bond Issue (Proposed) 420,000 375,000 795,000
CIP Fund Balance 85,000 85,000
Total 505,000 375,000 880,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Roadway Improvements Includes drainage/roadway improvements in areas remaining from City’s 5-year paving program. 2013: Complete work beginning in FY12 on west side, plus 42nd/Oliver Street after WSSC is finished. Design for Buchanan Street.
2014: Buchanan Street, et al. 2015: Determined by pavement study. (Anticipated 2Q FY13.)
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
University Hills Street Reconstruction Expenditures
2013 2014 2015 2016 2017 Total
To be determined TBD TBD TBD TBD TBD
Total
Funding Sources 2013 2014 2015 2016 2017 Total
To be determined TBD TBD TBD TBD TBD
Total
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
University Hills Street Reconstruction
Construction of drainage and roadway improvements in the University Hills neighborhood. Council has previously approved construction, pending funding of the project.
Improvements in the neighborhood are necessary to improve the integrity of the streets and repair drainage problems. The project includes sidewalk installation, roadway realignment, and innovative stormwater management.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Crittenden & 40th Reconstruction Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 1,600,000 1,600,000
Total 1,600,000 1,600,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (2010) 1,600,000 1,600,000
Total 1,600,000 1,600,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Crittenden & 40th Reconstruction
Improvements in roadway and drainage in the Crittenden/40th Place area. Project was started in FY09, and has been in design FY11/FY12. New state stormwater management requirements have delayed the project.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
ADA Improvements, City-wide Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 100,000 100,000 100,000 100,000 100,000 500,000
Total 100,000 100,000 100,000 100,000 100,000 500,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (Proposed) 100,000 100,000 100,000 100,000 100,000 500,000
Total 100,000 100,000 100,000 100,000 100,000 500,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
ADA Improvements, City-wide
Areas of improvement will be identified through the City’s recently conducted ADA Transition plan, scheduled for Council adoption in April 2012.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Arcade Building – 4318 Gallatin Street Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 3,000,000 3,000,000
Total 3,000,000 3,000,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (Proposed) 2,925,000 2,295,000
State MHAA Grant 75,000 75,000
Total 3,000,000 3,000,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Arcade Building – 4318 Gallatin Street Build-out of the Arcade at 4318
Gallatin Street to serve as a public function/amenities facility. Final costs are tied to the level of functionality and design options. Design will be complete by December 31, 2012. Additional grant funding may then be available. Annual operating costs are projected to increase by $152,100 in FY15 due to utilities, supplies, and maintenance. This may be offset by rental fees.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Magruder Park Recreation Center Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 285,000 285,000
Total 285,000 285,000
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance
285,000 285,000
Total 285,000 285,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Magruder Park Recreation Center Based on the facilities study,
the Rec Center will be among the last City facilities to be upgraded. To keep the facility safe and operational for the next few years, some investment must be made.
The plan includes upgrading the exterior toilet rooms for ADA accessibility, improving shelving/lighting in garage/storage areas and capturing storage space to be used as a concession stand. Resurfacing/repairing brick may also be necessary.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
3505 Hamilton Street Expenditures
2013 2014 2015 2016 2017 Total
Planning/Design 420,000 500,000 920,000
Construction/ Maintenance 1,000,000 2,600,000 3,600,000
Total 420,000 1,500,000 2,600,000 4,520,000
Funding Sources
2013 2014 2015 2016 2017 Total
Speed Camera Revenue 420,000 1,500,000 2,600,000 4,520,000
Total 420,000 1,500,000 2,600,000 4,520,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
3505 Hamilton Street This project will install required
improvements at 3505 Hamilton, based on the facilities study, ADA requirements, and Council determination of use. The building requires renovation to be usable.
3505
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
4310 Gallatin Street Expenditures
2013 2014 2015 2016 2017 Total
Planning/Design 350,000 350,000 700,000
Construction/ Maintenance 4,500,000 4,500,000
Total 350,000 350,000 4,500,000 5,200,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (Proposed) 4,500,000 4,500,000
CIP Fund Balance 350,000 350,000 700,000
Total 350,000 350,000 4,500,000 5,200,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
4310 Gallatin Street This represents a series of major repairs that have been scheduled & budget, including: • Upgrade of roof: $120,000 • HVAC replacement: $250,000 • Mansard roof repair: $106,000 • Installation of natural gas line: $40,000 • Conversion to natural gas $68,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Vehicle Replacements – Solid Waste
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/ Furnishings 200,000 200,000
Total 200,000 200,000
Funding Sources
2013 2014 2015 2016 2017 Total
Lease 200,000 200,000
Total 200,000 200,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Vehicle Replacements – Solid Waste This is the replacement of SWV9860 , a 1998 GM refuse truck. Three trucks are used on a daily basis, with a fourth as a back-up, and a fifth expected to be sold as surplus. Repairs from FY10-FY12 (to date) have cost $49,059.84. Replacing this refuse truck will save on repair costs and keep equipment up-to-date with modern safety features.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Vehicle Replacements – Maintenance Work Truck
Expenditures 2013 2014 2015 2016 2017 Total
Equip/Vehicles/ Furnishings 60,000 60,000
Total 60,000 60,000
Funding Sources 2013 2014 2015 2016 2017 Total
Lease 60,000 60,000
Total 60,000 60,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Vehicle Replacements – Maintenance Work Truck
This is the replacement of an older unit MO9838, a 1998 Chevrolet Work Truck. Repairs from FY10-FY12 (to date) have cost $16,473.37. The cost includes a snow plow, salt spreader, light package, and radio. Replacing this work truck will save on repair costs and keep equipment up-to-date with modern safety features.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
King Park Retaining Wall
Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 32,000 32,000
Total 32,000 32,000
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 32,000 32,000
Total 32,000 32,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
King Park Retaining Wall The retaining wall at King Park is crumbling. We do not have an original construction date, but it appears to many years past its replacement date. Replacement will require removal of small trees that are growing into the wall, as well as replacing the chain link fence, currently a magnet for growth of invasive species. This will prevent emergency repairs and impacts to neighbors’ yards.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Melrose Access Trail
Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 100,000 100,000
Total 100,000 100,000
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 100,000 100,000
Total 100,000 100,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Melrose Access Trail Construction of a 300 linear foot ADA accessible trail head from Crittenden Street to 41st Street. Based upon DER’s project design and permitting schedule it appears that no work will occur until FY13.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Solar Display Board
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/ Furnishings 17,500 17,500
Total 17,500 17,500
Funding Sources
2013 2014 2015 2016 2017 Total
Lease 17,500 17,500
Total 17,500 17,500
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Solar Display Board This is the purchase of a 3-line solar powered LED display message board, typically trailer-mounted and displayed to advise of road conditions, etc. The City rents these signs for large special events and it would be utilized for a wide range of traffic and safety reasons.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Cable TV Upgrades
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/ Furnishings 15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000 15,000 15,000 15,000 15,000 75,000
Funding Sources
2013 2014 2015 2016 2017 Total
P.E.G. Fees 15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000 15,000 15,000 15,000 15,000 75,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Cable TV Upgrades The City’s cable channel is an underutilized asset. These upgrades will move us towards implementing the capacity to run additional programming. In addition to routine upgrades, projects will include the ability to film remotely, improving storage and content, etc.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Field Renovations Expenditures 2013 2014 2015 2016 2017 Total
Engineering 50,000 50,000 100,000
Construction/ Maintenance 400,000 300,000 300,000 1,000,000
Total 400,000 50,000 300,000 50,000 300,000 1,100,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (2008) 203,291 203,291
Bond Issue (Proposed) 196,709 300,000 300,000 796,709
CIP Fund Balance 50,000 50,000 100,000
Total 400,000 50,000 300,000 50,000 300,000 1,100,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Field Renovations The City has a longstanding goal of renovating the playing fields and surfaces at Magruder Park. The project will provide drainage and irrigation plans and construction services for the soccer and football fields at Magruder Park, and eventually the soccer field at Melrose Park. Correct drainage will allow for more playing time, safer conditions, and reduced maintenance costs.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Court Resurfacing
Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 20,000 20,000
Total 20,000 20,000
Funding Sources
2013 2014 2015 2016 2017 Total
CIP Fund Balance 20,000 20,000
Total 20,000 20,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Court Resurfacing This project provides for resurfacing of the Magruder Park tennis courts. It will prolong their life and make them safer to use.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Parking Meters
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/ Furnishings 90,000 90,000
Total 90,000 90,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (Proposed) 90,000 90,000
Total 90,000 90,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Parking Meters This project is for the purchase and installation of new parking meters in locations to be considered and approved by Council. Areas being considered include Ager Road and Editors Park Drive. Because they will be smart meters, we will incur monthly charges for communication fees.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Bike & Pedestrian Enhancements
Expenditures
2013 2014 2015 2016 2017 Total
Equip/Vehicles/ Furnishings 55,000 55,000
Total 55,000 55,000
Funding Sources
2013 2014 2015 2016 2017 Total
State DHCD Grant 55,000 55,000
Total 55,000 55,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Bike & Pedestrian Enhancements This project is the creation of bike lanes and the installation of bike racks. The scope is limited to funding awarded through the State of Maryland Department of Housing and Community Development Sustainability Grant Program.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Parking Facilities Expenditures
2013 2014 2015 2016 2017 Total
Construction/ Maintenance 500,000 500,000
Other 1,500,000 1,500,000
Total 2,000,000 2,000,000
Funding Sources
2013 2014 2015 2016 2017 Total
Bond Issue (Proposed) 2,000,000 2,000,000
Total 2,000,000 2,000,000
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
Parking Facilities This project will provide for land acquisition and clearing for parking. Additional grant/bond funds are anticipated from the current State budget, so the Proposed Bond issue may be less than what is contemplated in this scenario. Parking is needed in the Route 1 corridor to support economic development.
OPEB and Health Insurance Capital Improvement Projects FY13 through FY17
SUMMARY OF SOURCES Source Amount
2008 Bond Issue $203,291
2010 Bond Issue 1,650,000
Calendar year 2012 Bond Issue 2,000,000
Calendar year 2013 Bond Issue 3,731,709
CIP Fund Balance 701,350
Lease 260,000
PEG Fees 15,000
Speed Camera Revenue 420,000
Dept of Housing & Community Development Grant 55,000
Maryland Heritage Area Authority Grant 75,000
Total $9,111,350