cini_hr_policy as on 140207

7/31/2019 CINI_HR_policy as on 140207

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b/Technicalexperiencenotessential

APPROVALFROMCINIHRUNIT:

On receipt of the above requisition, the HR unit will start the actualrecruitment process. Or may ask for more information from the unit, ifrequired.Afterhavingsatisfiedwiththerequirement,theHRunitwillputanapprovalnoteonthefaceoftherequisitionastothenextstepstobefollowed.

INTERNALSEARCH

Insomecasesofrecruitmentforkeypositionsofanewproject,if

the institute feels that theposition shouldpreferably be filledupfromamongtheCINIexperiencedpersonnelforthegreaterinterestof the project, the institutemay open theposition to its existingemployeesthroughinternalnoticefollowedbythenormalinterviewprocess.

EXTERNALSEARCHTHROUGHPUBLICNOTIFICATION:

Apublicnoticewillbeservedthroughanyofthefollowingmethods

AdvertisementinNewspaper CINIwebsite/devnetjobsindia/othersimilarwebsites

Serving'Notice'inCINIandunitofficenoticeboardsor

Referringtotheinstitutedatabankfromjobapplicationfile

Searchfromcampusrecruitmentdrivesofpremierorganisations

Referencetoexternalrecruitmentagencies.

SHORTLISTINGOFCANDIDATES:

Fromamongtheapplicationsreceived,alistofcandidatestobepreparedtobecalledforaninterviewasperthepublishedcriteria.Thecandidatesmaybecalledforinterviewthrough

Callletters

Telephonecalls

Walkininterview

PDF Created with deskPDF PDF Writer - Trial :: http://www.docudesk.com


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FORMATIONOFRECRUITMENTBOARD:

TheHRunitwillconstituteaninterviewboardtoconducttheinterview.Theboardmembersinclude

Staffmembers

Sometime,resourcepersonfromoutside

ForconsiderationofSPAforProgrammeOfficera. Forsuchinternalcandidate,aBoardwillbeformedpreferably

withallpersonnelfromandabovetheAssistantDirectorlevel,and

b. ThiswillbeconsideredonlyatthetimeofrenewalofcontractofsuchSPA

FordirectrecruitmentofProgrammeOfficerandabove,therecruitmentBoardwillcompriseofatleasttwoAssistantDirectorsandonefromDeputyDirectorandabove.

CONDUCTINGINTERVIEW:

Thescrutinyoforiginaltestimonialsofcandidatestobecarriedout.

Candidates'registrationsheettobesignedbyeachapplicant ForrecruitmentinthepostofProgrammeOfficerandabove,

outstationcandidateswillbeprovidedwithtravelexpensesbyACIIbytheshortestrouteforattendingtheinterview.

Theinterviewprocessmayincludealloranyoffollowingmethod

Writtentest

Computertest

Groupdiscussion Viva-voceinterview



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RECOMMENDATIONOFINTERVIEWBOARD:Aftercompletingtheinterviewprocess,

Oneinterview

report

containing

therecommendation

oftheboard

signedbyeachboardmembertobeforwardedtoHRunitforfurthercourseofaction.

Thereportshouldclearlymentionthenameofselectedcandidateand

Mayaddalistof2/3candidatestobekeptinthepanel.

Alltheinterviewdocumentsoftheselectedcandidateshouldalsobeattachedwiththereportforfuturereference

On recommendations of officials at the rank of Senior Projcet Officer

/Seniorprogramme officer & above candidate/s can be interviewed forselection inanyparticularpost. The selectionwillbedone following theentireselectionproceduredescribedabove.

ISSUEOFAPPOINTMENTLETTER:Nowbasedontherecommendationreport,theHRunitwillissuetheofferletterforappointment.Uponacceptanceofthesaidofferletter,theHRunitwillproceedtoissuetheappointmentletterintheformof

Assignmentletteror Agreementforemployment

JOININGANDORIENTATIONOFNEWSTAFF:

Nowtheselectedcandidatewilljointheserviceontheagreeddayandwillofficiallyinformher/hisjoiningby

Awritten'joiningletter'totheoffice

ThiswillhavetobeacceptedbytheconcerneddepartmentalheadandforwardedtotheHRunit

Individualfilewillbecreatedwithalltherelevantdocumentsofthenewappointee.

Apersonalrecordformwillbepreparedimmediately

Staffidentitycardwillbeissuedbytheinstitute



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Thenewstaffmemberwillundergoanorientationprogrammeafterjoiningtheservice.

2. Performance review For all categories of staff,yearly review of

performance aremade. Based on this review report, salary incrementsand/orshiftingtonextlevelorfreshcontractsinthesame/highergradeismade.

Annexure:Performancereviewform

3. Salary PaymentThesalarypayment ismadeon the28thofeverymonthorifitisaholidayonthepreviousday.Thedateofpaymentmaychangedue tounavoidablecircumstancesbutattempt ismadetostrictly

adhere to the 28th

day of themonth. Salary payment ismade throughcrosseda/cpayeechequeorcash. Ifanyone isunabletocollecthis/hersalary on the payment date, then itmight be collected on amutuallyconvenientdate.Alsoanyonemayclaimsalary,onhis/her inabilitytocollectthesame,throughaproperlyexecutedauthorizationletter.

4.INDUCTIONTRAINING

Needforinductionofnewrecruits:

Inductiontrainingisaprocessbywhichanewemployeeissituatedintoanewmilieu to establish a relation with the goal, objectives, mission, vision,practices,policiesandstrategiesoftheorganization.Itisastrategicmeanstowelcomeanewentrantandintheprocesstomakehim/herfeelacknowledgedasanhonoredmemberofstaff.

DesigningoftheInductionTraining:

New recruits in fact need extensive orientation in the concerned issues.

Howeverkeepinginmindthebasicneedthishasbeendesignedforfivedays.Theparticipantswould interactwiththeadministrativepersonnel;undertakefieldvisitstothevariousunits&divisions.Anyfurtherrequiredclarificationneededcanbetakenuplaterduringtheserviceperiodoftheindividuals.



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Objectivesoftheinductiontraining:attheendofthetrainingparticipantswouldbeableto:

Statethemission

&vision

ofCINI.

DescribetheworkcarriedoutbyvariousCINIdivisions.

Describeorganizationalstructure,system&styleoffunctioning.

ExplainCINImodelofcommunityhealthprogramusingLCA.

ExplainLCAimplementationstrategy.

DescribeCINIsresponsetotheHIV/AIDSprobleminthestate.

Describepeereducationprogram.

Describechildrights&protection.

Listouttheadministrativerules&regulations.

ExplainCINIsroleassupportorganization.

Strategy:CINIwillundertakefourInductionTrainingsinonefinancialyearwiththenewlyrecruitedcontractualstaff.TheidealtimingwouldbeinthemonthofJanuary,April,July,October,preferablyinthefirstweek.

5.LEAVE:

Leavecannotbeclaimedasamatterofrightandmanagementhasabsolute

discretion in this matter. Currently the following types of leave areavailable:

(a)CasualLeaveThisshouldnotexceedmorethantwodaysinarow.Atpresentthatno.ofcasualleaveinayeariseightforallcategoriesofstaff.Non-availedcasualleaveofoneyearcannotbecarriedforwardtothe following year/s. Also, casual leave cannot be considered forencashment.

(b)SickLeaveApplicationforsickleaveshouldbesubmittedonthedate

ofresumptionofdutyalongwithmedicalcertificate.Theno.allowedinayearis7forallcategoriesofstaff.Thisisalsonotencashable.

(c)EarnedLeavePriorapprovalisabsolutelyessentialincaseofearnedleaves.Theno.allowedinayearforallcategoriesofstaffis15.



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Incaseofregularemployees,non-availedearnedleaveinayearcanbe accumulated up to 240 days and be carried forward to thefollowingyears and is considered for encashment at the end ofserviceperiod.

Incaseofcontractemployees,non-availedearned leave inayearcanbeaccumulatedandbecarriedforwardtothefollowingyear/sandisconsideredforencashmentattheendofcontractperiod.

(c)CompensatoryLeave this isallowed forallcategoriesofstaff forworkingonholidaysandweeklyoffdays.Fordutiesonweeklyoffdaysand instituteholidays,priorwrittenpermissionoftheimmediatehigher authority is required tobeobtained.Afterhavingworkedonholidays andweekly off days, an application duly approved by the

immediate higher authority along with the permission should besubmittedtotheleavesectionforrecording.

Anystaffmember, regularorcontract,undergoingany trainingoninstituteholidaysandweeklyoffdayswillnotbeentitledforcompensatoryleave.

Incaseofregularemployees these leavesshouldbeconsumedwithinthecalendaryear.

Incaseofcontractemployees these leaveshouldbeconsumed

withinthecontractperiod.Ifthecontractisformorethanoneyear,itshouldbeconsumedonyeartoyearbasis.

6.OFFICELOAN

Tomeetemergencyrequirements,staffmembersareallowedtotakeofficeloan.Allsuchloanrequestsspecifyingthereasonfortakingsuchloanhastobemade throughwrittenapplication to theadministrativehead /unitheadincaseofunit.Suchloanapplicationscanbemadeafteratleastonemonthsservicehasbeenputin.

The loan ispermissible to anextentofonemonthsbasic +D.A.andadjustableoveramaximumequatedmonthly 10 installments. Incaseofcontractstaff, iftheremainingperiodofcontractoftheapplicantislessthan 10 months, then the number of installments will be accordinglyreducedinnumber.



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7.INCREMENTOFSALARY

This isgenerally asper terms ofcontractofeachemployeeandnormallyincrementisconsideredafterthecompletionofeachyear/contract.Incaseofcontractemployee,freshcontractismadewith/withoutincrement.Incaseofregularemployee,increment/noincrementisconsideredaftertheendofeachcompleted year of service. Increments are considered based on therecommendations of the concerned departmental heads, evaluation ofperformance,contributiontotheorganizationandotherfactorslikeregularity,timelyreportingandleavingplaceofdutyabsenteeismetc.ThesearetobegenerallyfollowedasperfindingsofthePerformanceEvaluationReport.

.

8.PROMOTIONPOLICY:

For employees at the levels of ProjectWorker, Project Assistant and Sr.Project Assistant, the criterion for promotion would be competence andexperience.ForpromotionsatthelevelsofProjectAssociateandSr.ProjectAssociatethecriterionwouldbeknowledge,competenceandexperience.Forconsideration of promotion to the post of Project Officer and above,educationalqualificationwillremainasanadditionalrequirementingeneral.However,specialconsiderationsofpromotionfromthepostofSeniorProjectAssociatetothepostofProjectOfficermaybemadeonacase-to-casebasisatthediscretionoftheDirector.

9.CONSULTANCY:Employeesmaybecalledupontodoconsultancyforwhichtheorganizationgetsconsultancy income.Outofsuch income,employeeswillbeallowedacertainportioninrecognitionoftheirefforts.Thissharingofconsultancywithemployeeswillnotbeapplicable ifsuchconsultancyservice isprovidedto

anyunit /sisterorganization.Theentitlementsof theemployeeswillbeasfollows:

Up to Senior ProjectAssociate40%orRs300/-perdaywhichever ishigherProjectOfficerandabove--40%orRs500/-perdaywhicheverishigher.



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Institutessharewillbetheremainder.

10.TRANSFER&SHIFTINGPOLICYFor the benefit of the organisation, staff may be required to betransferredORshiftedfromoneunittoother.

Transfer&shiftingbothwillmeanrelocationofstafffromoneunittoanother.

Theauthorityoftheinstitutewilldecidethetransferorshiftingasperthenecessityoftheinstitute.

Thedecisionoftheauthoritywouldbefinalincaseofanytransferorshifting.

Thestaffshouldbeapprisedbytheimmediatesupervisorregarding

thetransferorshifting. Incaseofshiftingthestaffwillgetnoadditionalbenefit.

In caseof transfer, the staff thus transferredwillbe reimbursedtransportationcostthatincludestheactualtravelcost(uptoACIItier in the shortest possible route) of the staff and dependentmembers,costfortransportingthebelongingstonewlocation,etc.ForthesaidreimbursementthestaffhastoproduceoriginalbillsfortransportationofbelongingsandXeroxcopiesofrailwaytickets,

AnemployeesotransferredwillbeentitledtoaTransferAllowance

calledSpecialAllowance.Thiswillbeonthebasisof1%ofCosttoorganizationpermonthsubjecttoaminimumofRs.2,500andamaximumofRs.5,000permonth.Anyemployeesotransferred,ifsentback to theprevious locationwillno longergetthetransferallowance.

RulesregardingTA/perdiem/travelentitlementstobeinterpretedso that thenewunit becomes the baseunitof the transferredorshiftedperson

Mutualtransfer/shiftingmaybeconsidered

Transferwill not include promotions / fresh contract in a higherlevel.

UnitwiseClassificationofrelocationsareasbelow:

TOTO

FROM SHIFTING TRANSFER

HEADOFFICE CHETANA,BANDHAN,UNIT MURSHIDABAD,



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1,UNIT2,DIAMONDHARBOUR,FALTA,GOLPARK,RAJDANGA,CINI ASHA,POTTERYROAD,BOWBAZAR,MONOBITAN

SILIGURI, JHARKHANBIHAR,ORISSA,DELMADHYA PRADESCHHATISHGARH

CHETANA HEADOFFICE,BANDHAN,UNIT1,UNIT2,DIAMONDHARBOUR,FALTA,GOLPARK,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN

MURSHIDABAD,SILIGURI, JHARKHANBIHAR,ORISSA,DELMADHYA PRADESCHHATISHGARH

BANDHAN HEADOFFICE,CHETANA,UNIT1,UNIT2,DIAMONDHARBOUR,FALTA,GOLPARK,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN


UNIT1 HEADOFFICE,CHETANA,

BANDHAN,UNIT2,DIAMONDHARBOUR,FALTA,GOLPARK,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN

MURSHIDABAD,


UNIT2 HEADOFFICE,CHETANA,BANDHAN,UNIT1,DIAMOND

HARBOUR,FALTA,GOLPARK,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN

MURSHIDABAD,SILIGURI, JHARKHANBIHAR,ORISSA,DEL

MADHYA PRADESCHHATISHGARH

DIAMOND HEADOFFICE,CHETANA, MURSHIDABAD,



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HARBOUR BANDHAN,UNIT1,UNIT2,FALTA,GOLPARK,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN


FALTA HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,DIAMONDHARBOUR,GOLPARK,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN


GOLPARK HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,

DIAMONDHARBOUR,FALTA,RAJDANGA,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN

MURSHIDABAD,SILIGURI, JHARKHAN

BIHAR,ORISSA,DELMADHYA PRADESCHHATISHGARH

RAJDANGA HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,DIAMONDHARBOUR,FALTA,GOL

PARK,CINIASHA,POTTERYROAD,BOWBAZAR,MONOBITAN

MURSHIDABAD,SILIGURI, JHARKHANBIHAR,ORISSA,DELMADHYA PRADES

CHHATISHGARH

CINIASHA HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,DIAMONDHARBOUR,FALTA,GOLPARK, RAJDANGA,POTTERYROAD,BOWBAZAR,MONOBITAN


POTTERYROAD HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,DIAMONDHARBOUR,FALTA,GOLPARK, RAJDANGA, CINIASHA, BOWBAZAR,




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MONOBITAN

BOWBAZAR HEAD OFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,DIAMOND

HARBOUR,FALTA,GOLPARK, RAJDANGA, CINIASHA, POTTERY ROAD,MONOBITAN

MURSHIDABAD,SILIGURI, JHARKHANBIHAR,ORISSA,DEL


MONOBITAN HEAD OFFICE,CHETANA,BANDHAN,UNIT1,UNIT2 ,DIAMONDHARBOUR,FALTA,GOLPARK, RAJDANGA, CINIASHA, POTTERY ROAD,

BOWBAZAR


MURSHIDABAD HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR

,MONOBITANSILIGURI, JHARKHANBIHAR,ORISSA,DELMADHYA PRADESCHHATISHGARH



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SILIGURI HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR,MONOBITANMURSHIDABAD,JHARKHAND, BIHAORISSA, DELMADHYA PRADESCHHATISHGARH

JHARKHAND HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR,MONOBITAN

MURSHIDABAD,SILIGURI, BIHAORISSA, DELMADHYA PRADESCHHATISHGARH

BIHAR HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GO

PARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR,MONOBITANMURSHIDABAD,SILIGURI, JHARKHANORISSA, DEL



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ORISSA HEADOFFICE,CHETANA,

BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR,MONOBITANMURSHIDABAD,SILIGURI, JHARKHANBIHAR, DEL


DELHI HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROA

BOWBAZAR,MONOBITANMURSHIDABAD,SILIGURI, JHARKHANBIHAR, ORISSMADHYA PRADESCHHATISHGARH

MADHYAPRADESH

HEADOFFICE,CHETANA,BANDHAN,UNIT1,UNI

, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR,MONOBITANMURSHIDABAD,



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SILIGURI, JHARKHANBIHAR,ORISSA,DELCHHATISHGARH

CHHATISHGARH HEAD

OFFICE,CHETANA,BANDHAN,UNIT1,UNI, DIAMOHARBOUR,FALTA,GOPARK,RAJDANGA,CASHA,POTTERYROABOWBAZAR,MONOBITANMURSHIDABAD,SILIGURI, JHARKHAN

BIHAR,ORISSA,DELMADHYAPRADESH

11.OFFICIALTRIP:

Allemployees,whileleavingstationfromtheirrespectiveplaceofworkforofficialtrips,aresupposedtofurnishinformationasperanappropriateformat(FORM:IOT)withdueapprovaloftherespectiveDivisional/Departmental/unitheads.

Annexure:Form

Acopyoftheformat,completeinallrespectsanddulyapproved,mustreachtheDeputyDirector-Adminbeforethetrip/journeyisundertaken.

12A.Travelpolicy



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Up to AC 2 tier for all categories below AssistantDirector(airtobeconsideredforexceptionalcasesasdecidedbyanyofficialatleastinthelevelofAssistantDirector

)

ForAssistantDirectorandabove-Airfare

12B.OtherEntitlements:

ForAssistantDirectorandabove

-TheinstitutewillprovideMobilephonesetandpay/reimbursethemonthlymobilebills

13. BOARDING, LODGING, TRAVELLING AND INCIDENTALEXPENSES

Whileontours,theemployeesareentitledtoboarding,lodgingandincidentalexpenses. These are as per norms fixed by the Finance Committee andchangesinthelimits/conditionsaretobedulynotified.

For all cases noted below, Actual bills are to be furnished foraccommodationwhilenobillsarerequiredforfood.

Atpresentthelimits/conditionsare:

Accommodation and food: (1)4metros:Accommodation=Rs 1,500/-per

dayperhead&Food=Rs250/-perdayperhead.Theselimitsareinclusiveofalltaxes.Thisisthemaximumlimitallowed.

(2)Otherstatecapitalsandmetropolitancities:Rs1,200/-perdayperhead&Food=Rs250/-perheadTheselimitsareinclusiveofalltaxes.Thisisthemaximumlimitallowed.



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(3)DistrictTownsandothers:ThemaximumlimitisRs800perdayperhead& Food = Rs 200/-. These limits are inclusive of all taxes. This is themaximumlimitallowed.

(4)Incaseaccommodationisavailedwithrelatives/friendsRs250/-perdayisallowed.

Forstayatoutstationplacesforaperiodofatleast12hours,fulldaysrateisapplicable.Otherwiseforstayoflessthan12hours,50%oftheusualrateisallowed.(DAYISCONSIDEREDFORAPERIODOF24HOURSFROM12TO12)

Boardingattrain:Rs200/-perdayforstayover12hoursintrain.Otherwise

forstaybelow 12hours,50%ofthis isallowed. (DAYISCONSIDEREDFORAPERIODOF24HOURSFROM12TO12).

Anyoneboardinga trainat/after 10pm from thehomestation (that is thestationofhisreportingplace)willnotbeeligibleforanyallowanceforfoodontraintill12nightforthatday.

For consideration of allowance for food, simultaneous application ofdailyallowancesatplacesvisitedandallowanceduringboardingontrainforthesameperiodwillnotbeapplicable.

Predominanceofstayatstationortrainwilldetermineapplicabilityofeitheroftheaboveallowances.

Nootherincidentalexpensesareallowed.

The above rates are applicable universally and are to be considered asbenchmarkrates.

Reimbursementoftravelingexpenses:Anyonegoingforanyofficialdutywillbereimbursedthetravelingexpenses.Similarly, anyone traveling from one office/site to another will also bereimbursedthetravelingexpenses.



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Generally,no categories ofemployeesareallowed travelingallowancesorreimbursementsforgoingtotheirusualplaceofdutyfromresidenceorfromtheirusualplaceofdutybacktoresidence.

However,anyonegoingfromresidencetoanotherofficewhichisnothis/herplaceofdutywillbeallowedreasonablereimbursementifthisplaceofdutyisdistantfromhis/hernormaloffice/placeofduty.Similarreimbursementwillbeallowedonreturnjourneytoresidence.

Theremaybeoccasionswhereprojectsmaybeconductedinareaswheretheaboverates forTA/DAmaynotbesufficient.Inthatcase,aspecialofficeorderwouldberequiredforallowingthehigherratetobeallowedasperapprovedbudgetsintheprojects.

14PERSONNELWITHSPECIALDESIGNATIONANDPAY

Therearespecialoccasionswhereserviceofaveryspecialised / technicalpersonwouldberequiredfortheinterestoftheproject.S/hemayberequiredfor specificproject/swith specialdesignationandemoluments. Theentireterms&conditionsandnatureofservicewouldbeuniqueinnatureandwouldbedifferentfromtheothergeneralcategoriesofemployees.Inallsuchcasessuchpersonnelwillbegivenaspecialdesignationandwillbeallowedsuchspecialpay.

14A.StaffsecondedforaProjectwithhigherpay:

Generallyallemployeesarecategorizedasperinstitutedesignationsandtheirannualcosttoorganisation isfixedaspernorms.Theremaybeoccasionswheretheymaybesecondedinaprojectwithhigherpay.Inallsuchcasestheconcernedemployeewouldbecomeentitledtothehigherpayprovidedintheprojectbudget.Theadditionalpay,overandabovetheusualentitlementsof

theemployeewillbegivenas'SpecialAllowance'.On the terminationof theproject theprojectemployee is revertedback tohis/herformerposition,andwouldbecomeentitledtohis/hernormalpayonlyunlessotherwisedecided.

15.PURCHASES:



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ThePurchaseManual dealswithprovisionsrelatingtopurchasesindetails.However,thebroadguidingprinciplesarelaiddownhere.

All units should have a formally constituted Purchase Committee. Thestrengthofthecommitteewilldependonthevolume/valueofthepurchasestobeexecutedandmanpoweravailableattheUnit.Allpurchasesofmaterials,assets,maintenancecontractsandothercontractsforserviceswillgenerallybeexecutedthroughthepurchasecommittee.

AnycomplaintsrelatingtofunctioningofthePurchaseCommitteewillhavetobereferredtotheFinanceCommittee.

However, as the Purchase Committeemay not be adequately technically

equippedforpurchaseofassets,suchitemslikecomputer,printer,UPS,xeroxmachine,electronicdevicesetc.theITteamwillberesponsibleforeffectingpurchases of such items. This teamwill also be responsible for handlingmaintenancecontractsofsuchitems.UnitsthataresmallanddonothaveanIT team will act through the IT team of Head Office. Orders for suchpurchaseswillbeplacedthroughtheAdmin./Unithead.

SimilarlyforMedicinepurchase, technicaladviceshouldbe takenfromthemedicineunit.

Purchase of land, building, civilmaintenance/ electrical/ sanitary/ securityjobs andalso canteen/air-rail-carbooking contractswillbehandledby theadministrative dept. While purchase of land / building will additionallyrequiretheapprovaloftheGoverningBody,allothercontractsinvolvingorlikelytoinvolveavalueexceedingRs10,000willrequiretheapprovaloftheFinanceCommittee.

Purchasesaregenerallymadeonthebasisofvalidrequisitionsoftheuser.Invitation for tenders will be sought through notification to prospective

suppliers.Comparativeevaluationstobedoneforselectionofthesupplier/contractor. An approved supplier list to be maintained based on suchquotations received for regularpurchases.Thebasicprinciplesofpurchasethataretobehonoredare:

Invitingtenderstojudgethefairpriceoftheitem/serviceEnsurealevelplayingfieldforthebidders



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Negotiateandre-negotiatetowinthemostfavoredpriceSelectionthroughevaluationofcompetitivebidsreceivedIncaselowestbidderisnotselected,adequaterationalizationofsuch

selectionNottopurchaseregularitemsfromunapprovedsuppliersStick to seekingquotation fromat least3parties.The figure isnot

sacrosanctanddependingoncircumstancesitmaybemoreorless.Theaimistogetafairideaoftheprice.

Strikeabalancebetweenthecompetingdemandsofeconomizingononehandandfulfillingsocialcommitmentsofmeetingcommunityontheother.

Asameasureofinternalcontrol,thefollowingadditionalrequirementsaretobefulfilled:

In case of railways / air bookings, written order for bookingsmentioningnameofpassenger,dateoftravel,class,destinationaretobementioned.Cancellationsarealso tobe formalized.Thisbookingletteristobeattachedwiththeagentsbillalongwiththevoucher.Fortrainbillsxeroxcopyoftheticketistobeattachedandforflightbillstheflapwiththecopyoftickettobepresented.

Annexure:form

Incaseofordersplacedwiththecanteen,theconcernedprojectshouldplaceformalorder/requisitionmentioningthenameoftheproject,dateofplacementoforder,no.ofmealstobeservedandbroadclassificationlikelunchetc,rateperclassifiedmeal.Thebillforcanteenshouldbepresentedtotheconcernedprojectandtherequisition/orderalongwiththe canteen slip of actualmeals served should be attached. Normalproceduresofapprovalbytheprojectheadofvouchersandsupportingdocumentsneedtobefollowed.

All car bookings should have the duty slip of the car showing thedistancescovered,dateoftravel,timings,nameoftheuserlastleaving

thecar.VideAnnexureSecurity bills should have duly approved list of person/swho have

performeddutiesandthedatesoftheirattendances.Suppliers should present their bills at the administrative section and

detailsofbillspresentedaretobeenteredinthebillregister.



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16.INSURANCE:

Itisessentialthatallcapital/fixedassetsoftheorganizationareadequatelyinsuredagainstperilslikefireandburglaryatwdv.Cashheldbytheunitinsafe/vaultandcashintransitduringinwardandoutwardremittancesarealsotobeinsured.Vehiclesaretobeinsuredagainstaccidents/thefts.

17.MEDICLAIMINSURANCE:

RequisitepremiumpertainingtoMediclaimpolicyofregularandcontractualemployeesandtheirkith&kinuptoaceilingoftotalpolicyamountofRs50,000/- will be reimbursed against production of photocopy of relevantreceipt.Claimforthisreimbursementshouldbemadewithinthepolicyperiod

concerned.Itistobeensuredthatonlyonesuchreimbursementismadefortheconcernedemployeeforeachfinancialyear.

18.EDUCATIONGRANT:

Eachregularemployeewillgetthebenefituptoamaximumoftwochildrenintheformoftextbooksrequiredbythem.Theemployeeswillsubmitthebooklistsandcollectthebooksfrominstituteselectedvendor/s.

19.NOSMOKING:

Smokingisprohibitedintheinstitutescampusaswellastheunitoffices.20.INSTITUTEPOLICIESONIMPORTANTISSUES

The CINIGoverning Body, asper its resolution takenon 25th July2005,adopted the Child Protection Policy. It was further decided that a threemember committeewill closelymonitor the proper applicationof the said

CPPinCINIasawhole.ItwasalsodecidedthatthesamecommitteewillalsoaddressthefollowingissuesinrespectofCINI:

a) Sexualharassmentatworkplaceb)GenderPolicyc)HIV/AIDSPolicy



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Inadditionnewpolicieswillbeenforcedfromtimetotime.

21.PayReviewCommitteeforregularemployees:

EveryfiveyearaPayReviewCommitteeisformedwithrepresentationfromall categories of regular employees for making recommendation to theGoverningBody.Thefollowingdecisioniseffectivefrom1stApril2004:-

a) Regularemployeeswillreceivemaximumannualincreasebasedonperformancereviewasbelow:-

a) Thosewithannualpackageup toRs. 1,50,000.00@10%

b)ThosewithannualpackagebetweenRs.1,50,001.00&Rs.2,50,000.00@7%

c) ThosewithannualpackageexceedingRs.2,50,000.00@5%

b)VRSbenefitwillbeasfollows:-@8(eight)monthsBasic&DAuptoamaximumof60(sixty)monthsBasic&DAforremainingserviceperiod.

22.JobDescription:Position

: AssistantDirector

Reportsto: Director

Purpose: Toupholdtheorganizationalmissionandprovideleadershipforthefulfillmentoftheorganisationsaimsandobjectives

NatureandScopeTheAssistantDirectorworkscloselywiththeDirectorinidentifying

organizationalgrowthareasanddevelopingstrategicplans.

PrincipalActivities:1. Leadership2. StrategicPlanning3. Representingtheorganisation4. Developingandmarketingideas



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5. Institutionaliselearning/experiences6. Accessfunding7. Teambuilding8. AppraisalsforSeniorProgramme/ProjectOfficers9. Internalinstitutionalmonitoring10.NurturingrelationshipswithGovernment,donors,NGOsandother

bodies

Thejobholderwillalsoundertakeotherdutiesasrequiredfromtimetotimebytheirlinemanager.

QualityAssuranceistheresponsibilityofallemployees

Relationships:

TheAssistantDirectorneedstonurturerelationshipswithexternalagenciesandGovernmentDepartments.

TheAssistantDirectorreliesontheSeniorProgramme/ProjectOfficerstoprovideup-to-date,relevantandtimelyinformationrelatingtotheirdepartmentsandtoassistinplanningfutureactivitiesthereforeitisessentialthattheAssistantDirectorformcloserelationshipswiththeSeniorProgramme/ProjectOfficersinordertofacilitatethesmoothrunningoftheorganization.

PrincipalAccountabilities1. PerformanceappraisaloftheSeniorProgramme/ProjectOfficers2.Manpowerplanning3. OrganisingInductiontraining

SeniorProgrammeOfficer/SeniorProjectOfficer:

Strategicplanningfortheunit

Directionineffectiveimplementationofunitsprojects.

Overalladministrativeandfinancialmanagementoftheunit Developprojectproposals,liaisonandworkcloselywithdonor

organizations, government agencies and officials, national andinternationalorganizations.

RepresentCINIinnationalandinternationalfora.



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Monitorprogressofunitsprojectsaspergoalsandobjectivesandassurequality.

Recruitment, supervision of the unit staffmembers as per theinstitutionalnorms.

Provideandacquiretechnicalassistanceasperrequirement Toassesstheperformance/achievementoftheuniteffortsasa

whole.

ToinstitutionalizethelearningeffortsoftheunitinconsultationwiththeAddl.Dir/DyDirector/AsstDirector

ProgrammeOfficer/ProjectOfficer Planning:

- S/hewillbe responsible forunitordepartmentplanning.

- Staffworkplan- Writing up project proposal alongwith budget

formulation

Co-ordination- bothintraandinterdepartmentalco-ordination

Liaison&networking:

- with NGO, Government organizations, fundingagenciesandcommunity

Implementation:- Overallsupervision- Delegateresponsibilities- Monitoring- Reporting- Maintenanceofrecords- Correspondence

- Tryoutinnovations- Identifytrainingneedsofstaff- To effectively integratehis /her andhis /her

projectworkwithorganizationalobjectives- Staffrecruitment- Staffperformanceappraisal



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- Authorizedtosigndocuments- Financialunderstandingofhis/herownprojects- Anyotherresponsibilitiesassignedtimetotime.

SeniorProgrammeAssociate/SeniorProjectAssociate:

1. Tocoordinatedifferentactivitiesofdifferentprojects2. Tostrengthensupportivesupervision

3. Toconductsituationalanalysisfollowedbyrecommendations4. Toassistinhavingproperviewsofthesituation5. Tohandlesmallprojectsindependently6. Toassistinidentifyingprogrammeneeds

7. Toorganizecommunitylevelmeetingsandtrainings8. torepresentprojectindifferentworkshopsandseminars9. toattendcommunitylevel/Blocklevelmeetings10.Anyotherjobasmaybeassignedtimetotime.

ProgrammeAssociate/ProjectAssociate:

1. Responsibleforeffectiveimplementationofproject2. Toprovidesupportivesupervisionandfacilitateteambuilding3. To be an effective inter phase between community and project

administration4. Organizecommunitylevelmeetings,trainings.5. ToassisttheProjectAssistant/Sr.ProjectAssistantinimplementation

oftheprojectatmicrolevel.6. Tohelpcommunitytoidentifytheirneeds.7. Toplayaneffectiveco-ordinationroleattheimplementationlevel8. Tokeepsystematicrecord/dataasrequiredfortheproject9. To attend all Block levelmeetings, Communitymeetings to achieve

objectiveoftheprojects

10.ToprovidesupporttoProjectAssistants/Sr.ProjectAssistantinfollowupaction

11.Anyotherresponsibilityassignedtimetotime.

SeniorProjectAssistant/SeniorProgrammeAssistant:



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1. Implementationofprojectsatgrassroots/communitylevel2.maintainlinkagewithcommunity3. Involve/motivatecommunityintheprojectactivities4. Communityorganizationandawarenessgenerationonspecificissues5. Tohelpidentifythecommunityneeds6.Maintainfielddiary7. Tocoordinateworkwithcoworkersinthesamefield8. Organizefieldlevelmeetings9. Followuphis/herownwork10.Identifybeneficiaryinconsultationwithcommunity11.To identify indicator of achievement anduse it in consultationwithProjectAssociate

12.Anyotherassignmentforthefulfillmentoforganizationalobjective

StaffWelfareSociety: Inordertonurturethestaffcreativityandsupportthestaffcultural&socialactivities,asocietywasregisteredattheinitiativeofstaffmembers.AllthestaffmembersbecomethememberofthissocietysincetheyjoinCINIandcontinuesmembershiptilltheendoftheirservice.AManagementCommitteeduly elected from the staffmembers runs the society. The staffmembersvoluntarilycontributeinthesocietyfund.Theactivitiesofthesocietylargelyinclude

Organisingblooddonationcamp Support to poor community for child Education /

marriage/medicaltreatment/etc.

Annualstaffpicnicwithstafffamilymembers

Publicationofsouvenir

CulturaleveningonCINIfoundationday

Givingfarewelltostaffmembers,etc.etc.

DevelopmentOrganization'sEmployeesProvidentFundTrust: ItisaregisteredTrustcreatedforthepurposeofdealingwiththeemployee'sPFcontributionsaspertheprovisionsoflaw.TheemployeesofCINIanditssisterorganisationsare themembersof this trust.Eachmonth themonthlysubscriptionsaredeductedfromsalaryandtransferredtothetrustfundalongwithequalcontributionoftheinstituteforproperinvestmentsinordertoyieldbest returns for itsmembers.TheanotheradvantageofPF trust is thatPF



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payableat theendofserviceperiod,arequicklysettled through this trust.ThereisalsoprovisionforPFloan.CINIemployeesgratuityfundtrust: Similarly,EmployeesGratuityFundTrust isalsocreatedandregisteredfordealingwithgratuitypayableat theendofserviceperiod.Eachmonth theinstitute contributes towards thegratuity fundaspernorms.At theendofserviceperiodtheemployeesgetthegratuitypaymentfromthisTrustasperprovisionsofGratuityAct.

TheSanchayaniCINIEmployeesCreditCooperativeSocietyLtd.: CINIfacilitatedformationofaregisteredcreditcooperativesociety.Anystaffmembers can become member of this society. however, themembershipceasesattheendofserviceperiod.Membershavetomakeminimummonthly

contributions towards the cooperative fund. Loans are available from thiscooperativesocietyaspernorms.Themembersdecidethemaximumlimitofloanamountandtheinterestpayableinitsgeneralbodymeeting.

HousingLoan: The institute provides an opportunity for house building loan for all itsemployees.Aseparatefund ismaintainedforfacilitatingthehousebuildingloanataverylowinterestrate(4%).Athree-memberstaffcommitteelooksaftertheentireloanprocess.

Accommodationfacilityforstaff: Inordertofacilitaterecruitmentofqualitypersonnelfromanycornerofthecountry, familyand single type 'Staffquarters' facility isavailable inCINImaincampusandsomeofitsunitoffices.Theoutstationstaffmemberscanapply for this facility subject toavailability.Themonthly rent charged forfamily quarter and single type quarters is 10% and 5% of Basic +DArespectively.ElectricalchargesareRs.150andRs.75permonthrespectively.

Thereisalsoaccommodationfacilityavailableforthestudentswhocomefor

field placements. Volunteers from abroad are also provided withaccommodationfacility.

Annexures: VehiclemovementslipBookingofrail/airticketform



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PerformanceevaluationformTourinformationformTA/DAclaimformPersonalrecordformLeaveapplicationformPriorpermissionforcompensatoryleaveform

Registersmaintained: AttendanceregisterSalaryregisterEmployeePersonalfileatHO

CategorywiseGeneralPersonnelfileatHOCategorywisePersonnelfileatUnitoffices.

ANNEXURE:

VEHICLEMOVEMENTSLIP:

CINICHILDINNEEDINSTITUTE

VEHICLEMOVEMENTDETAILS(Rentedcarsonly)

Owner'sname/Company'sname:

Date: Driver'sname:

VehicleNo:

Journeystarts JourneyendsDateTime Meterreading

Movement

details

Time Meterreading

Project/D

ept.

User's

full

name

User's

signature



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Driver'ssignaturewithdate:

TICKETBOOKINGFORM:

CINI CHILD IN NEED INSTITUTEVill. Daulatpur, PO. Pailan, ViaJoka, South 24-Parganas,

TICKET BOOKING FORM FOR OFFICIAL TRIP

(A) For Onward Journey

Mode of Travel : Air / Train / Bus

Date of Journey : ------------------------------------- Class : --------------------------

From : ------------------------------ To : ---------------------------------- Via : ----------------

Air / Train / Bus Name & No. : ------------------------------------------------

Sl. Name Age Sex Remarks1.

2.

3.

4.

5.

(B) For Return Journey

Mode of Travel : Air / Train / Bus

Date of Journey : ------------------------------------- Class : ----------------------------

From : ------------------------------ To : ----------------------------------- Via : -----------------

Air / Train / Bus Name & No. : -------------------------------------------

Sl. Name Age Sex Remarks

1.

2.

3.

4.

5.



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Requisition by : ----------------------------- Fund ------------------------- Dated ---------------------

Approved by : ------------------------------------------- ------------------------------------------------Assistant Director Programme Officer

To. M/S. ---------------------------------------------------------------

---------------------------------------------------------------

Released for booking on : ------------------------------------------- By : -------------------------------------

Ticket received by ------------------------------------------- Dated : ----------------------------------

,1)250$7,212)2)),&,$/75,3

)250,27

,1)250$7,212)2)),&,$/75,3

'$7(

1$0(

'(37',9,6,21

3/$&(2)9,6,7

'85$7,212)75,3

)52072

'' 00


31/44

'

'

00


32/44

ACCUM 0

0

DATES OFCOMPENSATORY LEAVE:

.LEAVE APPLIED FOR..DAYS ON/FROM.TO...DUE

TO.

APPLICANT'S SIGNATURE WITH DATE

SIGNATURE OF ISSUING PERSON WITHDATE

LEAVE DETAILS OF MS. SHIPRA KONAR, SR TRAININGASSOCIATE

..LEAVE APPLIED FOR........DAYS ON/FROM.......TO........ .. IS APPROVED/NOTAPPROVED

REMARKS.SIGNATURE DATE OF RESUMPTION

DESIGNATION

DATE

35,253(50,66,21)250

&+,/',11((',167,787(&,1,

3ULRUSHUPLVVLRQVOLSIRUZRUNRQZHHNO\RIIGD\VKROLGD\V

C

:RUNWREHSHUIRUPHGE\1DPHBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB

'HVLJQDWLRQ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB



33/44

'LYLVLRQ'HSDUWPHQW8QLW3URMHFWBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB

3URSRVHGGDWHRIZRUN'D\BBBBBBBBBB(YHQWBBBBBBBBBB

:RUNSURSRVHGWREHSHUIRUPHG

([SHFWHGGXUDWLRQRIZRUNBBBBBKUVBBBBDPSPWRBBBBBDPSP

6LJQDWXUHRI6WDIIZLWKGDWHBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB

$SSURYHG1RWDSSURYHG

6LJQDWXUHRI,QFKDUJHRIWKH'LYLVLRQ'HSDUWPHQW8QLW3URMHFW

ZLWKGDWH

CompensatoryLeaveForm

CINI-CHILDINNEEDINSTITUTE

COMPENSATORYLEAVEFORM DATE:

Iworkedon---------------------Sunday/Holidayat

Project/Department

Signature---------------



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Name(infull)

Certifiedby---------------------

Designation---------------------

Compensatoryleavegrantedfor------day/days

Signature: ------------------

Designation------------------

7$'$&/$,0)250

Name: Project:

PurposeoftheJourney:

TRANSPORT BudgetHead: Date MovementDetails

(toandfrom)ModeofTransport

TOTAL



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TOTALTRANSPORTCOSTS

S ignatureofC laimant

S ignatureofSeniorApprovingExpenses

FOOD BudgetHead: Date Reasonforclaiming(where/project) TOTAL

ACCOMMODATION BudgetHead: Date Reasonforclaiming(where/project) TOTAL



36/44

CHILD IN NEED INSTITUTE

PERFORMANCE ANA

AND

REVIEW FORM

_________________TO__________________

Employees Name

Employee Code /



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Band

Year of Past

Experience Present

SELF REVIEW / APPR

ANNUAL PERFORMANCE

SUMMARY

TO BE

NAME :

DESIG/UNIT :

APPRAISAL PERIOD :



38/44

1) What were the most energizing/enjoyable aspects of your role

given period ?

2) What enabled you on the above? What were your key leanings

the given period ?

3) Are there any aspects of your work which have not gone so we

If so, why ?



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4) Do you possess skills, aptitude or knowledge which are not fu

utilized in the course of your work ? If so, what are they andhow could they be used ?

5) What are the top three priorities that you need to focuson/change in the coming months, to enhance your performanc

6) Do you require any developmental inputs (in the form of

Training, Coaching etc.) for your current/future role?

7) What were your 2 major achievements during the Review 2 m

Period ?



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8) What were the factors which facilitated and inhibited your

performance? What steps did you take in overcoming the

inhibitors ?

3) Are there any aspects of your work which have not gone so we

If so, why ?

4) Do you possess skills, aptitude or knowledge which are not ful

utilized in the course of your work ? If so, what are they and

how could they be used ?



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5) What are the top three priorities that you need to focus

on/change in the coming months, to enhance your performanc

6) Do you require any developmental inputs (in the form of

Training, Coaching etc.) for your current/future role?

TO BE FILLED IN BY SUPERVISOR

Job Performance Understanding Job Procedures

Meeting and fulfilling major job responsibilities

Understanding programme goals and objective



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Keeping records upto date

Cost Consciousness

Communication Exchanging ideas with othersSkills

Decision Making/Leadership Skills

Writing Reports, letters etc. in a clear/concise m

Skills of delegation

Co-operation & Sharing information and resources with others

Team Work

Giving timely response to requests made by oth

Promoting team work

Exhibiting positive attitudes during time of chan

Attendance & Coming to work regularly withoiut excessive abs

Punctuality

Maintaining assigned work schedule



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Taking initiative

Following instructions

Personality / Organizing Capacity

Attitudonal

Factors Decision making ability

Flexibility

Analytical ability

Problem solving

Approchability

Self discipline

Creativity



44/44

************************* E ND*****************************

cini_hr_policy as on 140207

Documents