cineasia 2016 hkcec, hall 3g 6-8 december 2016 ......cineasia 2016 6-8 december 2016 form 1 return...

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CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 Basic Shell Scheme Booth Specification Each 9m² Basic Shell Scheme Booth will be provided with: Notes Please find below booth facilities for different booth areas. Please note that all furniture and electrical items included in the Shell Scheme Package are not exchangeable. ** Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining booths will choose to delete the partition panels in between. All extra requirements, e.g. special decorations, extra lighting, furniture, AV equipment, etc., not provided above, should be ordered separately at extra costs as listed on Order Forms 2, 3 & 4. Fascia Board Approx. 370mm height, fascia board with PVC sticker for company name and booth number in English and Chinese (if applicable) Wall Panels Three sidewalls (white laminated panels) held by an aluminum modular system. For the case of corner booths, it will be two sidewalls and two fascia boards. Furniture One Information Counter (1000L x 500D x 750Hmm) Folding Chair One Waste Paper Basket Electrical Items Two 23W Energy Saving Long arm Spotlight One Square Pin Socket (220V) Max. 500W for one electrical appliance only Flooring Needle punch carpet Item Booth Area 9m² 18m² 27 m² 36 m² Information Counter 1 2 3 4 Folding Chair 2 4 6 8 Waste Paper Basket 1 2 3 4 23W Long arm Spotlight 2 4 6 8 Square Pin Socket (500W) 1 2 3 4

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Page 1: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

Basic Shell Scheme Booth Specification

Each 9m² Basic Shell Scheme Booth will be provided with:

Notes

Please find below booth facilities for different booth areas. Please note that all furniture and electrical items included in the Shell Scheme Package are not exchangeable.

** Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining booths will choose to delete the partition panels in between. All extra requirements, e.g. special decorations, extra lighting, furniture, AV equipment, etc., not provided above, should be ordered separately at extra costs as listed on Order Forms 2, 3 & 4.

Fascia Board Approx. 370mm height, fascia board with PVC sticker for company name and booth number in English and Chinese (if applicable)

Wall Panels Three sidewalls (white laminated panels) held

by an aluminum modular system. For the case of corner booths, it will be two sidewalls and two fascia boards.

Furniture One Information Counter (1000L x 500D x

750Hmm) Folding Chair One Waste Paper Basket Electrical Items Two 23W Energy Saving Long arm Spotlight

One Square Pin Socket (220V) Max. 500W for

one electrical appliance only Flooring Needle punch carpet

Item Booth Area 9m² 18m² 27 m² 36 m²

Information Counter 1 2 3 4

Folding Chair 2 4 6 8

Waste Paper Basket 1 2 3 4

23W Long arm Spotlight 2 4

6 8

Square Pin Socket (500W)

1 2 3 4

Page 2: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 6-8 December 2016 Form 1

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

FASCIA LETTERING FASCIA BOARD (All shell scheme exhibitors must complete this form) 1. Please indicate below your exact Exhibiting Company Name including spaces and punctuation.

Please use block letters. 2. Each extra letter (exceeding the maximum letters) is subjected to the Official Stand Contractor’s approval and incurs

additional charges. The letters will be resized subject to the number of extra letters added. 3. No logo-types or house-styles permitted. 4. Raw Space Exhibitors are responsible for providing their own fascia name. 5. If this form is not received before the deadline, the Official Stand Contractor will arrange the fascia lettering according

to the information from the organizer. COMPANY NAME (CHINESE)

COMPANY NAME (ENGLISH)

For Official Stand Contractor to fill in READY STAND NO. (Fascia Lettering In ARIAL BOLD CAPITAL)

Authorization from hirer/user Exhibitor: Booth No.: __________________________________ Tel: __ ___Fax:_ __ __Email: ___ _ Date: __________________ Contact Person: Position: _ Signature with company chops:

Page 3: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 6-8 December 2016

Form 2

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

Additional Furniture and Facilities for Rental

No. Description of Facilities Unit Rate

(3 Days Hire) Qty Total

Amount USD USD

1 SF3001 Information Counter (1000L X 500W X 750Hmm) 39 2 SF3003 Lockable Cupboard (1000L X 500W X 750Hmm) 64 3 TC4001 Square Table 38 4 TC4015 Folding Chair 16 5 TC4016 Leather Armchair 36

6 SF3005 Tall Glass Showcase w/2 x 50W downlight (1000L X 500W X 2500Hmm) 225

7 SF3006 Low Glass Showcase 134 8 AF5001 Slope Shelf (1000L X 300Wmm) 25 9 AF5002 Flat Shelf (1000L X 300Wmm) 25

10 AF5007 Pegboard w/ 20 hooks 170 11 AF5012 Standing Catalogue Holder 48 12 AF5016 Coat Hanger 46 13 AF5034 90L Refrigerator, excluded power socket 145

* Other facilities to be quoted separately

30% surcharge for late order received after 4 November 2016 TOTAL AMOUNT

Note: Please read the Conditions of Order clearly when you sign this Form. NO Exchanges and NO Refunds for Standard Facilities. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders.

(Please submit your payment together with this application form.) Payment Method: □ By Cheque (Payable to AMC (Exhibits) Limited )

Cheque No.:_____________________________ Bank: ___________________________________

Amount(USD):___________________________ □ By Bank Transfer

Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)

Contact Person Name: Tel: Fax: Email: Signature w/ company chop:

Exhibitor’s Information Company: Booth No: Date:

Page 4: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 6-8 December 2016

FORM 3A

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

Additional Electricity Supply / Lighting for Rental (For Stand Exhibitors Only)

No. Description of Facilities Unit Rate

(3 Days Hire) Qty Total

Amount USD USD

1 EL7001 Spotlight (100W) 43 2 EL7002 Longarm Spotlight (100W) 45 3 EL7004 Fluorescent Tube (40W) 45 4 EL7007 Halogen Downlight (50W) 45 5 EL7010 150W Arm-Halogen Floodlight 56 6 EL7011 200W Gilbert Lamp 72 7 EL7013 HQI (150W) (White light) 72 8 EL7017 300W Floodlight 106 9 F05121 Halogen Tracklight (50W) (w/ 1mL track) 48

10 EL7005 13Amp S/P socket for single machine use only (max. 500W) 84 11 EL7006 13Amp S/P socket for single machine use only (max. 1000W) 165

* Other facilities to be quoted separately. 30% surcharge for late order received after 4 November 2016

TOTAL AMOUNT Note: Please read the Conditions of Order clearly when you sign this Form.

NO Exchanges and NO Refunds for Standard Facilities. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders. NO multi plugs or extension cords are allowed to be used. Electricity supply will be terminated after the closing hours of the exhibition.

(Please submit your payment together with this application form.) Payment Method: □ By Cheque (Payable to AMC (Exhibits) Limited )

Cheque No.:_______________________________ Bank: _________________________________ Amount(USD):_____________________________

□ By Bank Transfer Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)

Contact Person Name: Tel: Fax: Email: Signature w/ company chop:

Exhibitor’s Information Company: Booth No: Date:

Page 5: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 6-8 December 2016

FORM 3B

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

Additional Electricity Supply / Lighting for Rental (For Raw Space Exhibitors Only)

No. Description of Facilities Unit Rate

(3 Days Hire) Qty Total

Amount USD USD

1 30 Amp single phase power supply main (for machine only) 205 2 30 Amp three phase power supply main (for machine only) 498 3 60 Amp, three phase power supply main (for machine only) 1050 4 Lighting Connection Charge (up to 100W) 38 5 Lighting Connection Charge (up to 200W) 100 6 Lighting Connection Charge (up to 300W) 121 7 30 Amp single phase power supply main (For lighting only) 1620 8 30 Amp three phase power supply main (For lighting only) 3526 9 60 Amp three phase power supply main (For lighting only) 7292

* Other facilities to be quoted separately. 30% surcharge for la te order received after 4 November 2016

TOTAL AMOUNT Note: Please read the Conditions of Order clearly when you sign this Form.

NO Exchanges and NO Refunds for Standard Facilities. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders. NO multi plugs or extension cords are allowed to be used. Electricity supply will be terminated after the closing hours of the exhibition.

(Please submit your payment together with this application form.) Payment Method: □ By Cheque (Payable to AMC (Exhibits) Limited )

Cheque No.:_______________________________ Bank: _________________________________ Amount(USD):_____________________________

□ By Bank Transfer Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)

Contact Person Name: Tel: Fax: Email: Signature w/ company chop:

Exhibitor’s Information Company: Booth No: Date:

Page 6: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 6-8 December 2016

FORM 4

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196- 202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

Telecommunication, Internet Connection & Water supply for rental

No. Description of Facilities Unit Rate

(3 Days Hire) Qty Total

Amount USD USD

Telephone, Fax & Internet service 1 Telephone Set (For local call only) 137 2 Telephone Set (For local and IDD call) *(HKD2,500 deposit) 168

3 Fax Machine w/ Transmission Line (For local and IDD call, including socket)*(HKD2,500 deposit) 368

4 Fax Transmission Line (For local and IDD call)*(HKD2,500 deposit) 168

5 Broadband Internet Service (1.5M bps, does not support Mac Computer) (* HKD4,000 deposit)

368

Compressed Air, Water Supplies & Drainage Items

6 20mm Compressed Air Main Supply Line (Excluding connection service to machine/ equipment 610

7 Compressed Air Tee-off from Main Supply Line (Excluding connection service to machine/ equipment 168

8 Connection Service Charges for Compressed Air Supply 168 9 Water In/Out including built-in sink 625

10 Water In/Out for sink/equipment 525 11 Connection Service Charges for Water Supply 168

* Other facilities to be quoted separately.

30% surcharge for late order received after 4 November 2016 TOTAL AMOUNT

Note: Please read the Conditions of Order clearly when you sign this Form. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders.

(Please submit your payment along with this application form.) Payment Method: □ By Cheque (Payable to AMC (Exhibits) Limited )

Cheque No.:_______________________________ Bank: _________________________________ Amount(USD):_____________________________

□ By Bank Transfer Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)

Contact Person Name: Tel: Fax: Email: Signature w/ company chop:

Exhibitor’s Information Company: Booth No: Date:

Page 7: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

3m

2.5m

CINEASIA 2016 6-8 December 2016

Form 5

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

Location Plan Key:

Flat Shelf

Slope Shelf

Lockable Cabinet

Square Pin Socket

Tall Glass Showcase

100W Spotlight

100W Longarm Spotlight

150W Flood Light

1. Pease sketch on the grid plan above the desired layout of your Shell Scheme booth indicating all the standard and/or additional items.

2. Exhibitors will be subject to an additional charge for relocation of any item on-site. 3. Exhibitors are requested to mark on the plan above the position of their electrical requirements. We will install at our

discretion if we do not receive any instructions before move-in. Requests for re-positioning of each item will be subject to a USD 20 extra charge for each relocation.

4. Official Contractor will build the stand according to the shell scheme proposed layout plan if no return form is received on or before 25 November 2016

Authorization from hirer/user Exhibitor: Booth No.: _______________________ Tel: _ ___ Fax: ___ _ Email: ___ _________ _ Date: ______________ __ Contact Person: Position: ______ Signature with company chop:

Top View Back panel

1 2 3

Left

pane

l

3

1

Right panel

2

2

1

3

Fascia

Front View

left panel

back panel right panel

___1m___ ___1m___ ___1m___ 1 2 3 1 2 3 1 2 3

2.5m

Page 8: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 6-8 December 2016 Form 6

Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002 / (852) 3752 9025 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong

Submission Deadline

4 November 2016

Raw Space Exhibitor (This form is only applicable to raw space exhibitors) 6.1 Outside Stand Contractor:

Raw space exhibitor should clearly state the information of the appointed contractor Contractor: __________________________ Booth No.: _______________________________ Address: __________________________________________________________________________ Office Phone No.: ______________________ Fax No.: ________________________ Contact Person: __________________________ Contact No: _______________________

6.2 Deposit:

1. Raw space exhibitor shall pay a Contractor Deposit of USD 1,000 on the booth area by Cheque or by Bank Transfer to AMC (Exhibits) Limited . All decoration materials must be placed within your booth area to keep the gateway clear. The raw space exhibitor is responsible for any waste generated from his/her booth construction and the waste should be disposed of properly by the raw space exhibitor. Any costs raised from the aforementioned will be deducted from the deposit.

2. For each 9m² of booth space, 4 worker passes will be issued to the raw space exhibitor. The raw space exhibitor can collect the worker pass from AMC (Exhibits) Limited, only if the payment of Contractor Deposit is fully settled.

No. of Contractor’s Badges Required: ________________

No. of Vehicle Passes Required for Contractor: (Move in) _______ (Move out) __________ Important Notes: 1. This form must be returned before 4 November 2016. All special design drawings (Booth height, types of materials used, front view, elevation, plan view & perspective view) MUST be submitted by email to [email protected] / [email protected] for approval no later than 4 weeks before show. 2. Carpeting & overhead structures are not allowed in the gangway. 0.5m set back from the dividing walls of

neighboring booths is required for booths higher than 2.5m. 3. The maximum height for the booth design is 5m. 4. No part of any structure may extend beyond the boundaries and airspace of the site allocated. 5. The application of paint, adhesive or any other coating carried out inside the exhibition hall or directly

to the building’s columns/pillars and floors is not permitted. Authorization from hirer/user Exhibitor: Booth No.: ________________________ Tel: ___ _ Fax: ____ Email: ____ _ Date: ____________________ Contact Person: Position: Signature with company chops:

Page 9: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

TERMS & CONDITIONS FOR ADDITIONAL ORDERS FROM AMC (Exhibits) Ltd’s

- All items are on a rental basis only.

- Rental rates are for the duration of the exhibition.

- Facilities and services not indicated on the forms are subject to quotation on individual job basis.

- Orders for additional services and equipment rental should be submitted to the Official Contractor before 4 November 2016, otherwise a 30% surcharge will be imposed on the basic rates to late orders received after 4 November 2016 or a 50% surcharge will be imposed for any on-site orders accepted respectively.

- Cancellation of any orders must be submitted in writing. Cancellation after the deadline is subject to 30% cancellation charge. No cancellation will be accepted on/after 21 November 2016.

- All orders must be submitted with full payment including any late order surcharges. Orders without full payment will not be accepted.

- Provisions of any services/equipment by the Official Contractor are subject to the availability of the required services/ equipment at the time of ordering. Orders will be accepted on a “first come first served” basis. However, the Official Contractor reserves the right not to accept any orders received and in such cases, the exhibitors will be notified and the payment will be returned or refunded.

- Complaints regarding stand construction or rental items supplied by the Official Contractor must be lodged the day before the exhibition opens at the Official Contractor site office. Otherwise, all items will be deemed to have been received in good order.

- Hirer shall be liable for any loss or damage to the equipment arising from the hirer’s negligence, unintentional act, unauthorized maintenance or other cause within the reasonable control of hirer, its representative, employees, agents or invitees. In the event of any loss or damage to the equipment for which hirer is liable, the hirer shall reimburse the Official Contractor for all costs of repair or replacement.

- All induced bank charges (both local and overseas) by any transaction, exchange rate, bank handling fee, etc., should be borne by the exhibitor. The Official Contractor reserves the right to claim the loss from the Exhibitor in the event of occurrence.

Page 10: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

ABIDE BY THE ORGANIZER’S REQUIREMENTS

- The Organizer reserves the right to alter or remove without notice and at the Exhibitor's expense any stand which differs from the approved specification or any stand that does not conform to the Organizer’s required standard rules and regulations. The Exhibitor shall have no claim against the Organizer or its agents for any extra cost of replacing its stand to conform to the Organizer’s required standard rules and regulations or for any other losses or damages relating thereto.

- Work of any kind carried out at the Exhibition Venue must conform to the current local laws and regulations in force in Hong Kong and those specified by the Organizer and the Hong Kong Exhibition and Convention Center. This applies to the Exhibitor, its agents, contractors and subcontractors.

- The Organizer reserves the right to stop any work which contravenes with any of these laws and regulations and the Exhibitor shall have no claim against the Organizer or its agents for any losses or damages relating thereto.

CLEANING & GARBAGE DISPOSAL

- All disposals of stand-construction waste materials during the move-in and move-out periods is the responsibility of the individual stand contractors concerned. Disposal of contractor’s waste materials by the Organizer will result in the contractor’s deposit being forfeited.

- In the case of a Shell Scheme booth, shelving and stand fittings brought in by the exhibitor must not be left behind at the close of the show. It is the exhibitor’s responsibility to dismantle all stand fixtures built or brought in by themselves and remove all waste materials from the venue at the end of the show. Failure to comply will result in charges for the labor and trucking required to dispose of the materials.

- As such, the official contractor, AMC (Exhibits) Ltd, will have the discretion to request for a damage/refuse deposit from the exhibitor. This deposit will be refundable within a month after the event on condition that nothing is damaged or no bulky items were left behind to dispose of.

COLUMNS

- To access the fire hose reel and service switching equipments, a clear space of at least 0.75 meters must be maintained around columns containing Utility Service Provision at all times.

DANGEROUS MATERIALS

- All substances (in any form of state) regarded as dangerous, toxic, explosive, hazardous or objectionable in nature are forbidden to be brought into the venue.

DISPOSAL OF CRATES, STAND FITTINGS AND MATERIALS

- The removal and disposal of crates and stand fittings or materials are not covered by the rental agreement and are subject to an additional charge based on the charges imposed by the Exhibition Venue or such other sum as the Organizer may reasonably determine.

DILAPIDATION CHARGES

- Please remember that you are responsible for making good on any damage caused to the fabric of the exhibition buildings by you, your agents or contractors. In your own interests you should satisfy yourselves as to the condition of your site before commencing the building (raw space only) or dressing (shell scheme booth) of your booth and again after its clearance. The Organizers will pass to the exhibitor any charges for damage to the exhibition halls caused by exhibitors, their staff or their contractors.

DROP WIRES

- Drop wires may be used for the rigging of high level graphics, etc. but not for the stabilizing of booths, which must be self-supporting. Please contact the Official Contractor, AMC (Exhibits) Ltd – Mr. Man Wong / Ms. Ruby Yip in the first instance.

Page 11: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

ELECTRIC

- A fully qualified electrician must carry out all electrical installations. Contractors must be licensed by the Electrical and Mechanical Service Department (EMSD) and are required to hand in a WR1 Form and the electricity license. Please contact the Official Contractor, AMC (Exhibits) Ltd – Mr. Man Wong / Ms. Ruby Yip for a copy of the WR1 Form.

- Any alterations or usages of electrical fittings are subject to final approval from the Official Contractor appointed by the Organizer.

- Connectors or joints and wiring from the power point to their exhibits/machinery are to be provided by exhibitors.

- Hirer must order enough electricity supply. If the actual power consumption of any Exhibitor exceeds the applied limit and affects the operation of other exhibitors or the power supply system of the venue, the Official Contractor will stop power supply to their stand immediately and the Exhibitor will be liable for the damage caused.

- Installation of electrical equipment, including lighting fixtures, must adhere to Hong Kong Electricity Ordinances stringently. Exhibitors are advised not to use electrical fittings that may contain sub-standard circuits in their booths.

- In case of light box displays brought in by Exhibitors, each fluorescent lamp used will be treated as a single general lighting and charged as an additional order. Please refer to Order Form 3A or Order Form 3B for electrical orders.

- Main switches and distribution boards may be required to install within the booth area at Official Contractor’s discretion.

- One socket or power supply is for use with one electrical appliance/machine only.

- Utility supply points located within any aisle may not be used for providing services.

- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the rights to disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.

- To order your electrical requirements, please fill in Order Form 3B (for raw space only) or Order Form 3A (for Shell Scheme only). If you have any questions, please contact the Official Contractor, AMC (Exhibits) Ltd.

EXIT NOTICES

- If exit notices are obstructed by booths, decorations or exhibits, additional notices shall be provided as required by the HKCEC. The provision and fixing of these additional notices will be carried out by the Organizer at the expense of the exhibitor.

- Visible panel displays and recessed fittings should be set for all doors.

- Exhibitors must ensure that no obstacles, including fixtures such as steps, are built and block the way to the emergency exit. The emergency exit should be ensured to keep clear in case of opening.

- A landing should be shown in case of the appearance at the top and/or foot of the stairs. The depth of the landing shall not be less than the width of the flight of stairs.

FIRE REGULATIONS

- Fire prevention equipment such as fire alarms, fire shutters, extinguishers, fire hydrants, sprinkler systems, valves and emergency telephones should be tidy and easy to access.

- At anytime, exhibitors should allow and make sure of the accessibility of all fire hose reels and fire alarms as given in the floor plans. It is the responsibility of all exhibitors to make sure that the fire fighting and/or safety equipment are not hindered, hid, removed or interfered with.

- Exhibitors should make sure that both the ways in and out of the emergency exits are clear and fire prevention measures are taken conforming to the regulations.

- Exhibitors and their contractors should make sure that they have adopted proper fire extinguishers applying for different occasions respectively.

- No inflammable materials or equipment (e.g. the inflammable glue for electrical welding equipment) can be used in the exhibition hall when all the carpet has been laid down the corridor in the halls.

Page 12: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

FIRE REGULATIONS

- Fire extinguishers should be displayed and covered by the direct sprinkler coverage from a temporal overhead structure during the assembly and dismantle period of the entire event.

- Exhibitors and/or their contractors have the obligation to make sure that at least ONE portable fire extinguisher is shown in each deck of a multi-story exhibition booth. Parties who fail to abide by the above measure may have to take up all of the losses, damages, claims and charges suggested from the venue and fire department.

HEIGHT RESTRICTIONS

- The height restriction for all Raw Space stands is 5m unless prior approval is obtained from the Organizer.

- For booths located within a ± 0.5m area under the smoke curtain, the maximum allowable height is 2.5m. - Any exhibitor wishing to build above 2.5 meters should contact the Official Contractor, AMC (Exhibits) Ltd, Mr. Man

Wong +852 3752 9025 / Ms Ruby Yip +852 3752 9002 to confirm feasibility.

LASER PRODUCTS

- Any person demonstrating or using laser products shall:

i. Observe the Relevant Legislation and Regulations

ii. Submit not later than one month before the first day of the License Period for full approval

iii. Provide suitable fire protection equipment and warning notices as required by the HKCEC.

LIGHTING

- General hall lighting is provided but it is strongly recommended that you also have specific lighting in your booth to highlight your exhibits. All lighting installations must be carried out by the Official Contractor, AMC, and comply with current regulations. AMC can also give you advice on your lighting requirements.

MATERIALS

- Exhibitors and contractors shall observe and comply with all the applicable fire codes issued from time to time by the relevant authorities concerned. All drapes, curtains, coverings, skirts, carpet or any materials used in the construction and decoration of exhibition booths or set-ups shall be flame retardant and be subject to inspection by the authorized HKCEC personnel.

- Use of Mortar: Persons proposing to erect brick, stone or block walls etc. shall lay heavy-duty building paper or similar material on the floor under the walls etc. to protect the floor surface from mortar damage. The HKCEC will repair any damage caused to the floor by the erection or dismantling of this work at the expense of the exhibitor.

-

OCCUPATIONAL SAFETY AND HEALTH ORDIANCE

- Exhibitors and/or their contractors must comply with Occupational Safety and Health Ordinance in constructing and dismantling their stands.

- Make sure the workplace is safe and healthy. - Provide and maintain safe working equipment and procedures. - Appoint authorized person for on-site supervision of installation/dismantling works. - Adhere to the occupational health and safety measure as required by the venue operator.

OVERHEAD STRUCTURE

- No part of any overhead structure may extend beyond the boundaries of the site allocated. This includes overhead structure, exhibitor’s name or logo, free standing signs or advertising as well as lighting fixtures, including spotlights.

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CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

OVER-TIME PENALTY CLAIMED BY HKCEC

- Exhibitors and/or their appointed contractors shall follow the move-in/move-out schedule. If the exhibitors or their appointed contractors work after the official time, they should seek approval from the Organizer and the Official Contractor before 1800 during the move-in/move-out period to obtain the charging rate and shall pay to the Official Contractor, AMC (Exhibits) Ltd, the over-time penalty claimed by HKCEC.

POWER SUPPLY

For Raw space Exhibitors

- Power will not be switched on to booths during build-up until it is considered absolutely safe to do so.

- Power to booths is switched off 60 minutes after the show closes each day, and it should be noted that breakdown will not commence until the power supply has been disconnected.

- If you require 24 hr electricity during show opening hours, please ensure you order 24 hrs power from the Official Contractor.

- If you anticipate requiring a power supply during build-up/breakdown for the checking and downloading of equipment or the use of hand tools etc., you should apply in advance from the Official Contractor for a temporary supply to be installed.

- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the right to disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.

- All power supply is provided in a shared distribution box. Any exhibitor requiring an isolated distribution box must request from the Official Contractor before show opening and an additional cost will be charged to the exhibitor.

For Shell Scheme Booth Exhibitors,

- Each Shell Scheme booth is provided with a 13Amp with a max. 500W electrical socket (not 24 hrs) as part of their package.

- If you need 24hr electrical supply, you have to order from the Official Contractor and there will be additional charge.

- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the right to disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.

REFLECTIVE VEST - From 1 July 2015, any personnel will be required to wear safety vest before entering the centre when they take the

wristband. In order to avoid embarrassing situation, please wear safety vest when enter halls on Move in & out days.

SAFETY REPORT

- All stands or temporary structures exceeding 3 meters in height must be constructed under the supervision of an Authorized Person (Surveyor)/Registered Structural Engineer (AP/RSE).

- No temporary structures, including stands 4.5 meters in height or above, may be erected unless a Registered Structural Engineer (RSE) has verified their design for stability.

- For Two-Story Structure: Exhibitors must apply for approval of two-story construction from the Organizer. Two-story construction is permitted only with an approval by the Organizer. Exhibitors must accept full responsibility for the safety of the structure, as Construction Site Safety Regulation (Chapter 59) is applicable.

- Hanging Truss (for lighting purposes only): All lighting trusses shall be for lighting purposes, with the dimension of a maximum 1metre (H) and unlimited in width so long as it is within the rigging point’s zone. All lightings have to be hung directly on the lighting truss without any suspension. The maximum height of the truss from the ground shall not exceed 6mH and minimum height from the ground shall be 2.5mH.

- Safety Report must be submitted by either the Exhibitors or their contractors to Mr Man Wong / Ms. Ruby Yip on-site by 18:00hrs on the last move-in day (i.e. 5 December 2016). If these rules are not observed, the Organizer reserves the right to prohibit access to the booth.

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CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

SCAFFOLD - Strictly for safety purposes, the use of ladders in excess of 2 meters in height is prohibited within the HKCEC. - If the construction/dismantling work is carried out at a level 2 meters or more above the ground, contractors should

use high reach equipment, such as metal scaffolding. In addition, the scaffold shall not be used on a construction site unless the Form 5 report has been made by a competent person.

- Form 5 report should be displayed in a prominent location of the scaffold, specifying the location, the extent of the scaffold on the site and including a statement to the effect that the scaffold is in safe working order, strength and stability.

- Workers are required to wear a safety belt while construction activities are carried out 2 meters or above the ground. For details, please visit the website at http://www.labour.gov.hk/eng/public/content2_8b.htm for the Code of Practice for Metal Scaffolding Safety. If this rule is not observed, HKCEC and the Organizer will have the right to stop the relevant construction activity immediately.

SMOKING

- The Hong Kong Convention and Exhibition Centre is a smoke-free venue. All wishing to smoke have to go to the designated area of the HKCEC.

CONTRACTOR “GREEN CARD” REQUIREMENT & SECURITY WRISTBANDS - Contractors entering the Centre for construction work are required to hold a Construction Industry Safety Training Certificate (“Green Card”). - Upon contractors entering the exhibition centre, a wristband will be given by the HKCEC security guards after presenting a valid contractor pass and contractor green card. All contractors are required to wear this wristband during build-up and breakdown. - In addition, according to HKSAR Law, overseas workers must apply for a temporary working permit through the Immigration Department prior to working in Hong Kong.

Wrist Bands Effective 1st April 2012, HKCEC has implemented a new policy to improve ID verification, enhance safety for contractors and users, and ensure that only qualified, legal workers are allowed to work inside the venue. Please observe the important information on the new policy as follows:

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CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

IMPORTANT INFORMATION FOR RAW SPACE EXHIBITORS

Construction on raw space should be carried out by an approved booth contractor who is conversant with the regulations of HKCEC. • It is the raw space exhibitor’s responsibility to construct, carpet, furnish and light their licensed space. • The exhibitor (or appointed contractor) is also responsible for the dismantling of the stand at the end of the show

and removing all materials used. Exhibitors are liable for any costs induced due to the repair of any damages caused by the action or act of the Exhibitors or its contractors.

• The maximum height for the booth design is 5m and no part of any structure may extend beyond the boundaries and airspace of the site allocated unless prior approval in writing is obtained by the Organizer.

• All raw space exhibitors must complete and submit Order Form 6 and submit their complete set of drawings for the Official Contractor’s approval by the stipulated deadline, which should include perspective, layout plan, stand elevation, electrical fittings, colors, materials to be used, any audio-visual equipment to be used, etc.

• All company logos and signage must not be sited on the reverse of dividing walls/towers, especially where they overhang an adjoining booth.

• As a contractor/exhibitor at the show, you have a duty to ensure that all personnel working for your company have a valid working visa/permit in order to work in Hong Kong Special Administrative Region and are aware that they have a responsibility for the health, safety and welfare of all employees and that plans or systems of work which may be used are, so far as reasonably practicable, safe and without risk to health. All employees should have the necessary training and supervision to ensure complete health and safety. The Organizer reserves the right to withhold granting approval to any contractor appointed by the exhibitor concerned, evaluating their past record in discipline and safety, etc., without giving any reason.

• All booth structures, signs, etc. must be confined within the area allotted and cannot project into or over the gangways.

• All Raw Space Exhibitors are responsible for their own storage within their booth area.

• Exhibitors should construct their own walls, with minimum 2.5m (8 ft) height, to divide from neighboring booths, and should not use other's back walls or venue walls.

• No direct fixings may be made to any part of the exhibition halls and any damage or discoloration of such will be charged directly to the exhibitor.

• No company identity, e.g. company names, logos, etc., should be put on the back of any booth structure over 2.5m(8ft) which faces the neighboring booth. Where raw space adjoins and if the dividing walls are of different heights, the exhibitor with the higher wall must ensure that the reverse is finished down to the neighboring walls or 2.5 meters (whichever is the greater) in a neutral color and to the satisfaction of the Organizer. Alternatively, if company identity is put on such back wall, the booth structure should be kept at least 0.5 meter away from the neighboring booth whether it is a raw space or shell scheme stand as demonstrated in the right figure.

• All booths must clearly show the exhibiting company name and booth number.

• The suspension of stands or light fittings from the ceiling structure of the Exhibition Venue will not be permitted unless prior approval in writing is obtained from the Organizer.

• Fixings to the surface of the floors to secure margin boards and other stand fittings will not be permitted unless prior approval in writing is obtained from the Organizer.

• No custom-built stand may be erected at the Exhibition Venue unless the plans and design proposals thereof have been approved in writing by the Organizer.

• All two-story or double-deck booths must be issued with a safety certificate from a qualified engineer/surveyor.

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CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

• The transporting, assembling, dismantling and removal of custom-built stands is the responsibility of the Exhibitor. All such work must be carried out according to the arrangements and within the time limits specified in these Conditions or otherwise by the Organizer.

• All raw space exhibitors are required to lodge a refuse/damage deposit of USD 1,000 to ensure that their raw space sites are clear from any bulky/large rubbish or damages after the event. The deposit will be refunded to the exhibitors concerned within a month after the exhibition if their exhibition sites are, in the Organizer’s view, clear of damages to the venue and/or of any rubbish. Payment for refuse/damage deposit is by cheque and made payable to “AMC (Exhibits) Limited.”

• If at any time during the open days you need to carry out maintenance work after the exhibition has closed, please apply to the Organizer by 17:00 on the same afternoon. Any charges imposed on the Organizer for such arrangements, e.g. lighting and security, will be passed on to the exhibitor/contractor concerned.

Note: Special design plan MUST be submitted for approval on or before 4 November 2016 with

i. Detailed booth floorplan inclusive of layout plan, stand elevation, telephone, electrical fittings, colors, materials and audio-visual equipment to be used with dimensions in scale (not less than 1:100)

ii. Front,top and side view drawing(s) with booth height

iii. 3D Perspective drawings.

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CINEASIA 2016 HKCEC, Hall 3G

6-8 December 2016

IMPORTANT INFORMATION FOR SHELL SCHEME EXHIBITORS

FASCIA BOARD WORDING

- Shell Scheme booths will be provided with a fascia board. However, it is necessary to complete Order Form 1 to ensure that the wording of your company name is exactly as required. In the event that this form is not received, the fascia board will be supplied using the name given on your original Contract for Booth Space and any alterations requested on-site will incur a charge.

- Shell Scheme fascia board includes standard lettering only.

- No variation of the fascia board, lettering and the fittings of the ‘Package’ stand is allowed.

FIXING EXHIBITS

- Double-sided adhesive pads must be used to attach light exhibits to the shell scheme panels. Under no circumstances may nails, screws, glue, staples etc. be used. A complete range of fixing clips can be used to hang heavier exhibits. Exhibitors are liable for any damage caused to their booth fixtures and fittings at the exhibition. Further information or advice can be obtained from the Official Contractor, AMC.

MODULAR SYSTEMS

- Exhibitors may dress their booths with their own modular display system, but should check that the dimensions fit the area provided.

- Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors requiring special assistance should contact the Official Stand Contractor not later than 4 November, 2016.

- No additional booth fittings or displays may be attached to the shell booth structure.

- No free standing fittings may exceed a height of 2.5 meters or extend beyond the boundaries of the booth allocated. This includes company names, advertising materials and logos provided by the Exhibitor.

- No alterations, modifications or additions should be made to rental equipment without the prior written consent off the Official Contractor.

- The application of paint, adhesive or any other coating carried out inside the exhibition hall or directly to building columns/ pillars and floors is strictly prohibited. The Official Contractor reserves the right to charge the exhibitor for any damages caused on the system materials provided.

Exhibitors can order additional furnishings and decorations to enhance their booths such as colored display panels, lighting, shelves, literature racks, etc. by reviewing and completing the Official Contractor’s optional extras forms in this Manual.

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Page 20: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002
Page 21: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002
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Page 23: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002
Page 24: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINE ASIA 2016 • 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center • HONG KONG

CINE ASIA 2016 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center

Shipping Instruction INTRODUCTION It’s our pleasure to serve all exhibitors participating in Cine Asia 2016. All inquiries, please feel free to contact:

APT Showfreight Limited 31/F, Morrison Plaza, 9 Morrison Hill Road, Wanchai, Hong Kong Tel: +852 2877 0150 Fax: +852 2877 0505 Email: [email protected] Contact: Ms Jenny Yau

DOCUMENT REQUIREMENT - 1 copies of Airway Bill / 1 original Bill of Lading or 1 copy of Express Bill of Lading - 1 copies of Combined Commercial Invoice & Packing List - 1 copy of Insurance Policy (if insured) - Original copy of ATA Carnet with + 1 Copy of Power of Attorney with company chop and signature (if applicable)

TIME SCHEDULE Document Deadlines:

Seafreight ……………… LCL: 14 November 2016 FCL: 21 November 2016 Airfreight ……………… 21 November 2016 Local ……………… 24 November 2016 Consignment Deadlines:

Arrival of Seafreight exhibits in Hong Kong Seaport ……………… LCL: 17 – 21 November 2016 FCL: 24 - 28 November 2016

Arrival of Airfreight exhibits in Hong Kong Airport ……………… 24 - 28 November 2016 Collection of local exhibits in Hong Kong ……………… 28 November 2016

Page 25: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINE ASIA 2016 • 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center • HONG KONG

CONSIGNMENT INSTRUCTIONS All Master Airway Bill/ Bill of Lading must be consigned “Freight Prepaid” as follows, additional surcharge will be imposed for wrong consignee consignments, and a 5% outlay commission fee will be imposed for all “Freight Collect” consignments.

Consignee: APT SHOWFREIGHT LIMITED 31/F, Morrison Plaza, 9 Morrison Hill Road, Wanchai, Hong Kong Tel: 852 2877 0538 Fax: 852 2877 0505

Notify: APT SHOWFREIGHT LIMITED Tel: 852 2877 0538 Fax: 2877 0505 For: CINE ASIA 2016

LATE ARRIVAL

In case there is any late shipment arriving Hong Kong after the above specific deadline, a late arrival surcharge at 30% based on basic handling charge will be applied. APT Showfreight Limited will make all efforts to expedite the delivery schedule but no guarantee can be given. CASE MARKING For easy identification of exhibits, all packages must be marked as follows:

CINE ASIA 2016 c/o APT Showfreight Limited Name of Exhibitor : Stand Number : Case Number : Gross/Net Weight : Dimensions :

PACKING

Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can withstand unpacking and repacking operations. For main exhibits, were commend bolted returnable type of cases to be used. This is to avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in transit.

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CINE ASIA 2016 • 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center • HONG KONG

COMBINED COMMERCIAL INVOICE & PACKING LIST

Please find attached a copy of the Combined Commercial Invoice and Packing List for your usage. You may photocopy additional copies if the attached is insufficient. While filling in the Combined Commercial Invoice and Packing List form, please take special attention to the followings:

a. All entries must be in English Language. b. A full description of the item must be given. Brand name, model number, serial number and

country of origin must be given of machine, computer and hi-tech equipments. c. All value declared/ indicated on the shipping documents must be reasonable. Problems in

customs clearance may occur if the customs officer judges the declared price to be unreasonably low. “No Commercial Value” is not acceptable by the Customs.

RE-EXPORT

During the show period, representative from APT Showfreight Limited will give a 'Return shipping Instruction' form to exhibitors. Exhibitors are required to advise if the goods will be re-exported, sold or disposed for each item declared on the commercial invoice and packing list ; During move-out days, we will assist exhibitors with returning of empty cases, repacking, re-export, etc. as applicable. Approximately, it takes 1 week time for handling all Re-export Customs formalities and vessel/ flight bookings in Hong Kong after show closed. If any exhibitor who needs the goods to be re-exported urgently, please advise APT Showfreight Limited in advance.

FUMIGATION RULES IN HONG KONG

Fumigation is not required for shipment to Hong Kong. Shipment that will be re-exported from Hong Kong contains wooden packaging materials, which are required to be fumigated or treated with preservatives prior to departure, all related charges will be for the exhibitor’s account and will be quoted upon request.

DANGEROUS GOODS

Exhibitors need to send us a special form for dangerous goods (the form will be provided upon request), and the completed forms should reach us at least 7 working days before shipment is dispatched. A separated quotation will be provided upon receiving the request.

Exhibitors/ agents shall be liable for the consequences of shipping such items to Hong Kong without consulting APT Showfreight Limited.

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CINE ASIA 2016 • 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center • HONG KONG

CONTROLLED ITEMS IN HONG KONG

In case the shipment contains any controlled items by Hong Kong Government, we strongly recommend that the Combined Commercial Invoice & Packing List should be sent to APT Showfreight Limited for checking prior to the shipment departure from the country of origin.

If required, APT Showfreight Limited will apply necessary license/ permit on behalf of the exhibitors, but under no circumstances that APT Showfreight Limited can guarantee such license will be granted.

According to the Customs Regulations in Hong Kong, import/ re-export license from the Hong Kong Government is required for transshipping the followings items in Hong Kong:

- Animals, Birds & Reptiles and their parts, Endangered Animals & Plants Species - Controlled Chemicals - Controlled Medicines - Dutiable Commodities: alcoholic liquors, tobacco, hydrocarbon oil & methyl alcohol (duties & taxes in

Hong Kong will be billed to exhibitors’ account as per outlay) - Fresh/ Frozen Meat - Optical Disc Mastering & Replication Equipment - Radio Transmitting Equipment - Strategic/ Hi-Tech/ Communication Commodities - Vehicle, etc.

If import / re-export license is required, exhibitors are required to submit to APT Showfreight Ltd the following documents / information for application of licenses in Hong Kong at least 14 (fourteen) days prior to the shipment departure from the country of origin.

a. Catalogue/ Brochure of commodities b. Export Permit Issued by the Products’ Originating Country/ Place c. Certificate of origin d. Commercial Invoice and Packing List

For further details, please refer to the below web-site: http://www.tid.gov.hk

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CINE ASIA 2016 • 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center • HONG KONG

HIRE OF LABOUR

Our rates include outside packing material unpacking and repacking on-site during normal work hours. If exhibitor requires additional labour for stand dressing, assembly of display panels or machinery or decoration of any kind, please contact us for quotation. ADDITIONAL SERVICES For additional services not covered by this tariff, an individual quotation will be given upon request. INSURANCE It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, till the return of the exhibits to domicile/ exhibits sold locally, including the period the exhibits are handled by APT Showfreight Limited.

This tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, no insurance coverage is included, and subject to separate quotation. PAYMENT TERMS Inward : Upon presentation of invoice, prior to delivery to stand Outward : Upon presentation of invoice, prior to delivery to premises or cargo release to consignee.

All payments must be made without any deduction or deferment on account of any claim, counterclaim or offset, and all remittance bank charges are to be borne by exhibitor.

Details of our bank account:

Beneficiary Bank Name: HSBC Hong Kong Beneficiary Bank Code: 004 SWIFT Code: HSBCHKHHHKH Account Number: 813-221496-838 (USD/HKD/EUR) Account Name: APT SHOWFREIGHT LTD

TERMS AND CONDITIONS

APT Showfreight Limited does not take any responsibility for:-

a) Exhibits which are not allowed by the organizer or Hong Kong Customs to be sold or displayed in fair site

b) Any tax/duty for sold exhibits All business is only transacted in accordance with our Standard Trading Conditions. A copy is available upon request. Use of APT Showfreight Limited’s services – be it partly or in full – and any requirement for additional services at any time before, during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the foregoing.

Page 29: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

CINE ASIA 2016 • 6 - 8 DECEMBER 2016

Hong Kong Convention & Exhibition Center • HONG KONG

SERVICE REQUEST FORM

Please kindly complete and fax this form to: APT Showfreight Limited 31/F, Morrison Plaza, 9 Morrison Hill Road, Wanchai, Hong Kong Contact: Ms Jenny Yau Tel: (852) 2877 0538 Fax: (852) 2877 0505 Email: [email protected] Documents & Consignment Deadline in Hong Kong Receipt of documents for seafreight consignments: LCL: 14 November 2016

FCL: 21 November 2016 Receipt of documents for airfreight consignments: 21 November 2016 Arrival of seafreight consignments: LCL: 17 - 21 November 2016

FCL: 24 - 28 November 2016 Arrival of airfreight consignments: 24 - 28 November 2016

Item No.

Description Of Exhibits

Gross Weight

(kg)

Dimensions L x W x H (cm)

Bare or Packed

(Please tick the box) INWARD

OUTWARD

1. To arrange transportation from the following address / country delivery to booth or vice versa: Address:______________________________________________________ Country :____________________Contact :__________________________ Tel : _________________ Fax : _______________ E-mail:_________________

2. To arrange transportation from arrival fairground of the venue upto booth or vice versa

3 Empty storage the packing materials during the show period Note: 1) Individual exhibits exceed 3,000 kg per package or dimension exceeding L3m x W2m x H2m per

package; we may have to conduct a cargo survey to facilitate our logistics planning. 2) It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to

the exhibition, during the exhibition, and the return of the exhibits to domicile, during the period the exhibits are handled by APT Showfreight Limited, and also ensure that Transport Insurance is arranged for exhibits sold locally.

Company Name:

Contact Person:

Tel: Fax:

(If your exhibits' details exceed one page, please make a copy for continuation)

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SHOW NAME: SHIPPER:SHOW DATE:VENUE: HK CONVENTION & EXHIBITION CENTRE

CONSIGNEE: APT SHOWFREIGHT LTD EXHIBITOR:ADDRESS:TEL: FAX:STAND / BOOTH NO:

CASE DIMENSIONS VOLUME WEIGHT (kg) INTERNATIONAL CIF VALUE (USD) REMARKS

NO. L X W X H (m³) GROSS NETTDESCRIPTION OF GOODS (IN ENGLISH)HARMONIZED QUANTITY UNIT VALUETOTAL VALUE A B C ECCN CCATS

CMS CODE CODE NUMBER

TOTAL: _____ p'kgs / _____cbm / _____ kgsThe invoice goods are of _______________ origin and are intended for display (To be completed by exhibitor)only at the exhibition site of Show. We declare that the information given above is Signed for and on behalf of true and correct and represent fair market value for the items described herein. Date___________Country ________________REMARKS

A: RE-EXPORT AFTER EXHIBITION

B: DISPOSED OF/CONSUMED/GIVEN AWAY ____________________ _____________________C: SOLD Authorized Signature* PLEASE TICK WHERE APPLICABLE Name in Block Letters (To be signed in blue ink)

NOTIFY PARTY: APT SHOWFREIGHT LTD

COMBINED COMMERCIAL INVOICE & PACKING LIST

CINE ASIA 20166 - 8 DECEMBER 2016

Page 31: CINEASIA 2016 HKCEC, Hall 3G 6-8 December 2016 ......CINEASIA 2016 6-8 December 2016 Form 1 Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Man Wong Tel: (852) 3752 9002

Shipping Instructions

CINEASIA 2016 6 – 8 December

Hong Kong Convention & Exhibition Centre

Important Deadlines

General Air Freight Cut-Off: 8 November Delivery Date:* 4 December

*unless otherwise requested

Appointed by:

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TWI Group has been appointed by Media Bistro as the official overseas transportation coordinator for U.S. exhibitor participating in CINEASIA 2016. TWI is able to assist you with every aspect of your shipping needs, all inclusive from your doorstep through delivery to your stand, including required documentation. We provide you with personalized attention to meet your every expectation. AIR/OCEAN FREIGHT TWI also has complete air and ocean forwarding capabilities. Please call TWI for schedules, rates and appropriate instructions.

Shipments direct to prepaid consolidation point Please notify your TWI representative:

– Arrival date at the consolidation point – Carrier’s Bill of Lading/ Airway Bill information

LABELS Each crate should be appropriately labeled on each side. Do not label the top of your container as items may be stacked. Link for printing your labels: Shipping Labels COMMERCIAL INVOICE/PACKING LIST TWI has provided country specific commercial invoices for your use. These templates have specific verbiage for each country. Complete these Excel documents and return them in Excel format by the document deadline date. • Temporary and permanent goods must be packed separately with separate invoices.

– Harmonized Tariff Schedule (HTS) codes are used for commodity classifications for customs’ purposes. They are mandatory for each item. Please use this link to find the appropriate code for your item. Harmonized Tariff Website

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PACKING Please ensure that your shipment is NOT skidded. It must be packed in separate boxes and individually labeled. Due to multiple handling of freight cases TWI urges exhibitors to use strong wooden cases. Bolted returnable types of cases that offer protections from the elements are ideal. If your cases are secured with a lock or combination please provide the key or combination for Customs purposes. SHIPMENTS WITH NON-MANUFACTURED WOOD PACKING All shipments containing Non-Manufactured Wood Packing (NMWP) must be either heat-treated or fumigated. NMWP and Solid Wood Packing Material (SWPM) must bear markings indicating the type of treatment under the ISPM 15 regulations. Any packing that does not comply with these requirements will be refused, destroyed, or returned to its origin, resulting in a considerable delay. Frequently Asked Questions SHIPMENTS CONTAINING BATTERIES Please contact your TWI Representative as soon as possible if you are shipping batteries, or your equipment contains batteries of any kind (including laptops/tablets), so that we may inform you whether IATA packaging and labeling requirements pertain to your shipment. We have provided labels if they are needed. These labels must have the telephone number of a person knowledgeable about the shipment. It is not required to be monitored at all times that the package is in transit. It is acceptable for the number to be monitored during the company’s normal business hours in order to provide product-specific information relative to the shipment. This cannot be a toll-free number.

A material safety data sheet (MSDS) is required for all battery shipments.

Failing to inform us ahead of time regarding any batteries that are contained in your shipment may result in delays or refusal by the airlines to accept the shipment. IATA Battery Regulations IATA Lithium ION Battery Label IATA Lithium METAL Battery Label TWI CONTACT Bryce Larkin [email protected]

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Documentation Checklist ☐ TWI Terms and Conditions Documents Required for Your Company’s Profile ☐ Import Power of Attorney ☐ Export Power of Attorney ☐ Consent to Search Documents Required for Your Company’s Shipment ☐ Commercial Invoice ☐ Shipper’s Letter of Instructions – If AES filing is required ☐ Return Shipping Instructions ☐ Insurance Application ☐ Possible Country Specific Documentation Additional documents are required for the following commodities:

Batteries Weapons

Telecommunication Equipment Toys

Food/Alcohol/Beverage Medical Devices

If you plan to ship any of these items please contact your TWI Representative for additional information.