cims: looking back, looking forward cims: looking back, looking forward a presentation for isd/sea...
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CIMS: Looking Back, CIMS: Looking Back, Looking ForwardLooking Forward
A Presentation for ISD/SEA Monitors and Technical Assistance Providers at MAASE Summer Institute
August 12, 20112:45 – 4:00 p.m.
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AgendaAgenda
• 2010-2011
– What happened?
– What did we learn?
• 2011-2012
– What’s coming in August?
– What’s coming for 2011-2012?
• OSEP Continuous Improvement Visit
• Data analysis
– Resources for B-1 and B-2
– Resource for B-3: MI School Data
– Upcoming events
• Questions?
August 12, 2011
Packet ReviewPacket Review
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• Today’s PowerPoint
• CIMS Workbook Calendar
• CIMS August 2011 Workbook Preview
• 6 Things to Know About CIMS
• Parts B and C Indicator Charts
• MI School Data handout
• D4SS "Super user" contacts for MI School Data access
• CIC/CIMS Monitoring Calendar
• Data Summary Report How-to
• And … a CIMS mouse pad!
August 12, 2011
Continuous Improvement and Monitoring SystemContinuous Improvement and Monitoring System
“If at first you don’t succeed, skydiving is not for you.”
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August 12, 2011 5
Looking Back: 2010-2011Looking Back: 2010-2011
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2010-2011 Highlights2010-2011 Highlights
• Created the Focused Monitoring Module for use by FM teams with guidance docs in password-protected section of the CIMS Web site
• Developed “Data Logs” for verifying correction of B-11 (Child Find) and B-12 (Early Childhood Transition)
• Integrated the B-13 (Secondary Transition) Checklist – data collection into CIMS
• Improved data validation/verification processes • 16 new monitors participated in the New Monitor
Mentoring Program• Continued monthly Community of Practice (COP) calls
and/or face-to-face meetings• Provided monitor training prior to each cycle
August 12, 2011
2010-2011 Highlights2010-2011 Highlights
• And still to come this month … – TA Notes – based on feedback collected from ISD
monitors, FM leads, TA providers, OSE-EIS staff– New and improved FM CAP process – Data Summary Report – to be included in
August 16 COP call– Special Education Inquiries – in MI School Data
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2010-2011 by the Numbers 2010-2011 by the Numbers
• 3• 118• 234 • 394• 668 • 2,490
• Findings issued• Results Transmittals issued
in April • Part B CIMS Workbooks
issued • Locals collected (or are
collecting) B-13 data • Locals participated in an FM
activity • Workbook cycles for Part B
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2010-2011 by the Numbers 2010-2011 by the Numbers
• 3• 118• 234 • 394• 668 • 2,490
• Findings issued• Results Transmittals issued
in April • Part B CIMS Workbooks
issued • Locals collected (or are
collecting) B-13 data • Locals participated in an FM
activity • Workbook cycles for Part B
August 12, 2011
Lessons Learned Lessons Learned
• Keep it simple!
– CIMS is working on ways to streamline data collection (e.g., B-3/IEP Implementation)
• Keep it in one place
– CIMS is integrating with other projects
• ISDs and locals need better access to good data
– CIMS is looking at ways to improve data reports (e.g., Data Snapshot and Strand Report)
– CIMS continues to work with partners to help locals access data
• Provide support early and often!
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August 12, 2011
August 2011 Workbook Preview August 2011 Workbook Preview
• MAR
• Determinations
• Fall 2011 FM notification letters
• Findings for Spring 2011 B-5 (Educational Environments) focused monitoring
• NEWNEW Data Snapshot for B-1 (Graduation); B-2 (Dropout); and B-3 (Statewide Assessments)
• Results Transmittals (B-1, B-2, B-3)
• Closeout Reports
• NEWNEW FM CAP process and forms
• B-11 and B-12 Data Logs (if not at 100%)
• Data verification and validation activities
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August 12, 2011
Determinations 2011Determinations 2011
• Important Note:
– New determinations issued to 6 locals
• 5 moved from Needs Assistance to Meets Requirements
• 1 moved from Meets Requirements to Needs Assistance
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August 12, 2011
Determinations 2011 (cont.) Determinations 2011 (cont.)
• 759 locals at Meets Requirements
• 65 locals at Needs Assistance
– 49 locals at NA-2
• Look for packet with TA guidance docs in late August
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Data SnapshotData Snapshot
• Supplement to April 2011 Strand Report
– B-1 (Graduation)
• Data from school year 2008-2009
– B-2 (Dropout)
• Data from school year 2008-2009
– B-3 (Statewide Assessments)
• Data from school year 2009-2010
• Locals not meeting State targets = Results Transmittal
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August 12, 2011
August ISD Workbooks OnlyAugust ISD Workbooks Only
• RevisedRevised IEP Implementation/B-3 Checklists – due December 1
• RevisedRevised MI-CIS Validation Checklists – due December 1
• B-12 data verification – Will be loaded on September 15 and due October 3
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Looking Forward: 2011-2012Looking Forward: 2011-2012
August 12, 2011
2011-2012 Overview2011-2012 Overview
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• Three Workbooks
– August 15
– December 15
– April 15
• Three focused monitoring cycles
• Three central themes
August 12, 2011
2011-2012 Overview - FM2011-2012 Overview - FM
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• Fall FM cycle
– Significant disproportionality
– B-9/B-10 (Disproportionate Representation – over and under)
– FAPE (free and appropriate public education)
– Findings issued in December 15, 2011 Workbook
August 12, 2011
2011-2012 Overview – FM (cont.)2011-2012 Overview – FM (cont.)
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• Winter FM cycle
– B-4A (Rates of Suspension/Expulsion)
– B-4B (Rates of Suspension/Expulsion by Race/Ethnicity)
– FAPE
– Findings issued in April 15, 2012 Workbook
August 12, 2011
2011-2012 Overview – FM (cont.)2011-2012 Overview – FM (cont.)
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• Spring FM cycle
– B-5 (Educational Environments)
– May include Target C:
“Separate schools, residential facilities,
or homebound/hospitalized placements”
– FAPE
– Findings issued in August 15, 2012 Workbook
August 12, 2011
2011-2012 Overview – Data 2011-2012 Overview – Data
• Annual Monitoring Data Reviews
– B-11 (Child Find), B-12 (Early Childhood Transition), B-13 (Secondary Transition)
Findings in December 15, 2011 Workbook
– B-3 (Statewide Assessments)/IEP Implementation
Findings in April 15, 2012 Workbook
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August 12, 2011
2011-2012 Overview – Themes 2011-2012 Overview – Themes
• Focus on change management and training rather than technical changes to CIMS
• Pilot, gather feedback, refine (TA Notes, new CAP process and forms, Results Transmittals)
• Moving beyond compliance
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August 12, 2011
OSEP Continuous Improvement Visit OSEP Continuous Improvement Visit
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• Week of November 28
• Continuous Improvement Visit = CIV
August 12, 2011
OSEP CIV – Compliance OSEP CIV – Compliance
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• Compliance – CIC will be submitting:
– State Monitoring Procedures (most recent version)
– Sample of Monitoring Reports (from all systems)
• What reports?
– Reports issued in the 2009-2010 school year and corrected during the 2010-2011 school year (which will be reported in the February 1, 2012 APR)
– Corrective action plans (CAPs) submitted by districts
– Documentation supporting verification of correction and State’s analysis and disposition of findings
August 12, 2011
OSEP CIV – Results OSEP CIV – Results
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• Results - Rate of Suspensions/Expulsions as a SMART topic
• Statewide importance
– Increase in locals identified with significant disproportionality – discipline
– High numbers of locals continue to be identified with significant discrepancy in the rate of suspensions/expulsions greater than 10 days
– Impact on student outcomes
August 12, 2011
OSEP CIV – Results (cont.) OSEP CIV – Results (cont.)
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• National relevance
– Students with disabilities in New York City are four times more likely to be suspended than their nondisabled peers (1/31/11)
– Almost 60 percent of Texas public school students received punishments ranging from expulsion to in-school suspensions of a single period at least once between seventh and 12th grade (7/19/11)
– Attorney General Eric Holder and Secretary of Education Arne Duncan announced the creation of the Supportive School Discipline Initiative which aims to support good discipline practices to foster safe and productive learning environments in every classroom (7/21/11)
August 12, 2011 27
Data Analysis Data Analysis
August 12, 2011
Data Tidbit #1Data Tidbit #1
“The latest survey shows that three out of four people make up 75% of the population.”
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August 12, 2011
Data Tidbit #2Data Tidbit #2
“Ninety-nine percent of all lawyers give the rest a bad name.”
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August 12, 2011
Resources for B-1 and B-2Resources for B-1 and B-2
• Updated Probe Questions
• Links directly to the GAD, MSDS, and SRM from the CIMS Web site
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August 12, 2011
MI School Data (MEDP) MI School Data (MEDP)
• New tool to help you analyze B-3 (Statewide Assessments) data!
• Great resource to help locals complete a B-3 Results Transmittal (aligned to the Probe Questions)
– MEAP & MI-Access proficiency reports
– MEAP & MI-Access participation reports
– AYP data for special education subgroup
• Users can even access student-level data
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August 12, 2011
How to Access MI School Data How to Access MI School Data
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1. Log in at www.mischooldata.org
2. Click Reports/Applications
3. Click Special Education Inquiries
August 12, 2011
1. Log in at www.mischooldata.org 1. Log in at www.mischooldata.org
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August 12, 2011
2. Click Reports/Applications2. Click Reports/Applications
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August 12, 2011
3. Click Special Education Inquiries3. Click Special Education Inquiries
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August 12, 2011
Special Education Inquiries Menu PageSpecial Education Inquiries Menu Page
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August 12, 2011
Sample Special Education InquiriesSample Special Education Inquiries
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• Adequate Yearly Progress (connected to B-3A)
• MEAP Proficiency
• MEAP Cohort Analysis
August 12, 2011
Adequate Yearly ProgressAdequate Yearly Progress
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• Did your local meet AYP for the special education subgroup? Why or why not?
August 12, 2011
Adequate Yearly Progress Graphic Adequate Yearly Progress Graphic
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August 12, 2011
MEAP Proficiency Inquiry MEAP Proficiency Inquiry
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• How did students with IEPs perform on the MEAP and MME by content area, Strand, GLCE, and disability type?
August 12, 2011
MEAP Proficiency Inquiry Graphic MEAP Proficiency Inquiry Graphic
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Insert screenshot of MEDP
August 12, 2011
MEAP Cohort Analysis MEAP Cohort Analysis
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• Are students with IEPs improving their performance compared to last year?
August 12, 2011
MEAP Cohort Analysis Graphic MEAP Cohort Analysis Graphic
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August 12, 2011
When can I start using this tool???When can I start using this tool???
August 15
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August 12, 2011
How can ISD monitors get access?How can ISD monitors get access?
• If you have access to D4SS …
– You have access to MI School Data!
• If you don’t have access to D4SS …
– Call the CIMS Help Desk at (877) 474-9023 and ask for your username and password
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August 12, 2011
How can I help locals get access?How can I help locals get access?
• If they have access to D4SS…
– They have access to MI School Data!
• If they don’t have access to D4SS…
– Local users will need to be registered through the D4SS Technical Contact in your ISD (remember to request access to the “MI School Data Special Education Inquiries”)
• How can YOU help?
– Encourage locals to request access
– Ask your D4SS contact how you can help registration go smoothly
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August 12, 2011
What other questions can I answer using the Special Education Inquiries?What other questions can I answer using the Special Education Inquiries?
• In how many grade levels did students with IEPs meet or exceed the State target?
• Does the proficiency rate increase or decrease from grade to grade? What trends do you see from third grade through eleventh?
• Does the participation rate increase or decrease from grade to grade? What trends do you see from third grade through eleventh?
• Have any students shown proficiency for one or more consecutive years on the same MI-Access assessment level?
• AND MORE!!
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August 12, 2011
Where can I learn more?Where can I learn more?
• CIMS website: www.cims.cenmi.org
– Basic training documents about how to use this tool in the context of B-3 are COMING SOON!
• D4SS: http://data4ss.org/
– Professional development on dynamic inquiry tools
– Will help you read and understand graphs used in MI School Data
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August 12, 2011
Upcoming EventsUpcoming Events
• August 15 – CIMS Workbook available!
• August 16, 10:30 a.m.
– COP call
• August 17, 1:30 p.m.
– Welcome Back webinar for locals
• August 31, 10:30 a.m.
– New CIMS Coordinator webinar for locals
• August 31, 1:30 p.m.
– CIMS and Your B-3 Data webinar- How to use the new MI School Data tool to improve and complete your Results Transmittals
– For all CIMS users
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August 12, 2011
ReminderReminder
Did you review/update your contact information on the Combined ISD/SEA
Monitor list?
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Questions?Questions?Questions?Questions?
August 12, 2011
Wrap Up Wrap Up
• Big ideas
• Good reminders
• To try
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Contact InformationContact Information
• CIMS Web site
– http://cims.cenmi.org/
• CIMS Help Desk
– (877) 474-9023
• MDE
– Teresita Long, Supervisor, CIC, OSE-EIS, [email protected]
– Mary Jo Gruber, Consultant, CIC, OSE-EIS, [email protected]
– Shirley Young, Facilitator, CIC, OSE-EIS, [email protected]