ci d b presentation for 1 st and 2 nd quarter performance reporting 2010/11
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development through partnership. ci d b Presentation for 1 st and 2 nd quarter Performance Reporting 2010/11 Portfolio Committee on Public Works 8 November 2011. Presentation Layout. Statutory Mandate Requirement for Performance Information reporting as per NT regulation - PowerPoint PPT PresentationTRANSCRIPT
cidb
Presentation for 1st and 2nd quarter Performance Reporting 2010/11
Portfolio Committee on Public Works
8 November 2011
development through partnershipcidb
Presentation Layout
Statutory Mandate Requirement for Performance Information
reporting as per NT regulation Scope and Approach Performance Summary and Key Performance
Achievements and non-achievements Areas of Improvement Financial report Conclusion
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Statutory Mandate
The core Programme activities of cidb are founded in the legislative mandate that the Executive Authority is directly responsible for overseeing.
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Requirements
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NT regulation requires institutions to:
Adopt a quarterly reporting system, including submission of agreed information to Executive Authorities, Presidency , relevant treasury and PPC.
PI framework requires that:
Regular monitoring and reporting of performance against expenditure plans and targets enables managers to manage by giving them information they need to take decisions to keep service delivery on track.
Scope and ApproachIn order to comply with NT regulations and PI
framework requirements:• Performance progress report was compiled and
submitted to Executive Authority.• Progress reported covers performance of core
programmes accumulating from Q1 to Q2 • New Format in line with the New Framework was
adopted in compiling the 2nd quarter progress report • Targets were placed into quarterly milestones to
indicate what will be done per quarter to achieve strategic objectives
• Terms used = Achieved, WIP and Non achievement with reason for deviation and corrective action plan
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Key Performance Summary
(Achievements and Non-Achievements per Programme)
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GROWTH AND CONTRACTOR DEVELOPMENT (GCD)
Programme Expected outcome:
Sustainable growth of the construction industry and development of contractors.
AchievementNCDP Framework updated and approved by NCDP Steering Comm and endorsed by the cidb Board on 28 September.Attended all scheduled DPW NCDP Steering Comm meetings for 2nd quarter.One CD Forum held per province in the 2nd quarter.
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No of Performance Targets
No of targets Achieved
No of targets still to achieve (WIP)
No of targets not achieved
10 7 3 0
Programme Expected outcome:
Sustainable growth of the construction industry and development of contractors..
Achievement:
CII & SME communication sessions with industry stakeholders on state of industry (covering customer satisfaction, quality, payment delays, business conditions, state of transformation, etc.
22 Aug’11 - Cape Town; 29 Aug’11 - East London;
30 Sep’11 - KZN
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No of Performance Targets
No of targets Achieved
No of targets still to achieve (WIP)
No of targets not achieved
11 5 6 0
CONSTRUCTION INDUSTRY PERFORMANCE (CIP)
Programme Expected outcome:
Enhanced public sector construction procurement and infrastructure delivery management.
Achievement:Roll-out and implementation of the IDIP Toolkit in all provincesCase law reports published in September 2011.
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No of Performance Targets
No of targets Achieved
No of targets still to achieve (WIP)
No of targets not achieved
15 6 7 2
PROCUREMENT AND DELIVERY MANAGEMENT (PDM)
Achievement:
Compliance report was gazetted and published in July 2011.
Investigations into non-compliance to cidb prescripts (Audit Blitz) by public sector clients
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PROCUREMENT AND DELIVERY MANAGEMENT (PDM)
Non Achievement: PDM
NON ACHIEVEMENTS
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Target Reason for deviation Corrective action plan
Developed draft Framework and Action Plan for the Municipal Toolkit by March 2012
Awaiting NT’s instruction to develop the framework
This target may be deferred to the next financial year.
Review the strategy to monitor, evaluate and report on compliance to cidb regulations, by May 2011
An error was made on the date reflected in the performance indicator.
The target date will be rectified on the revised APP and the Annual Review will be conducted by March 2012
Performance Summary: CRSProgramme Expected outcome:
Effective and Efficient Registration Processes.
Achievement:
All queries to resolutions were attended to within the stipulated 48 hours turnaround time.The Fraud and Awareness workshop was held over two days for CRS staff on 29 – 30 Sep’11.
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No of Performance Targets
No of targets Achieved
No of targets still to achieve (WIP)
No of targets not achieved
9 2 4 3
Non Achievement: CRS
NON ACHIEVEMENT
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Target Reason for deviation Corrective action plan
Registration of grade 2-9 contractors completed within a maximum of 21 working days based on all compliant applications
The turnaround time for registration renewals went up to 22 working days due to a backlog that developed in the administration unit.
The backlog in the Administration unit has been cleared and files have been moved up the chain into the Assessment unit.
Output in the Assessment unit has increased with a target of clearing the workload by 11 November 2011.
Client compliance report produced quarterly
Staffing for the iTender-RoP has not yet been approved.
Feedback due from Board RemCom due by 4th November 2011.
Develop i-Tender / RoP Guideline by 31 July 2011
Design was completed by 29 July 2011. Printing was done after the deadline.
The development of the iTender/RoP guideline was accelerated. It has been completed and is available in print.
Areas of improvement We will be implementing the following action plans in addressing the AG overall opinion and deficiencies identified on PI:
Automated tool will be purchased to assist with M&E, system efficiency, formatting and alignment of APP, SP, Quarterly reports and Annual reportFollow up of Progress report to be performed monthly to verify performance and closing gaps of non achievementTask Team has been established to assist with Management reviews IA will assist in evaluating the status of Performance Information In addition , the Experts have been appointed to assist with quality review and skill transfer on Performance Information
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Financial ReportConstruction Industry Development Board Cash flow projection for Period Ending September 2011
Actual Budget Variance YTD Var Annual Actual/
YTD YTD Budget/Act % Budget Annual %
ORGANISATIONAL INCOME
Income from Registers 23 740 891 20 626 000 3 114 891 15% 41 252 000Other (Transfer DPW) 32 979 500 32 979 500 0 0% 65 959 000Interest Received 2 196 647 1 331 000 865 647 65% 2 662 000
Other Income 4 617 - 4 617 - Sundry Income 1 200 - 1 200 -
58 922 855 54 936 500 3 986 355 109 873 000
PROGRAMME : EXPENDITURE
CEO Expenses 5 485 158 5 084 693 -400 465 -8% 10 375 400Corporate Services 11 947 398 13 684 626 1 737 228 13% 29 611 252
Programme 1 - Growth & Contractor Development 10 914 474 11 603 518 689 044 6% 25 000 000Programme 2 - Constructin Industry Performance 5 456 928 5 030 647 -426 281 -8% 10 862 200Programme 3 - Procurement & Delivery Management 5 240 494 5 922 282 681 788 12% 12 386 400Programme 4 - Construction Register Service 8 260 371 9 205 392 945 021 10% 21 637 748
47 304 823 50 531 158 3 226 335 109 873 000
STANDARD ITEM : EXPENDITUREAdministrative Expenses 14 158 290 13 922 266 -236 024 -2% 27 613 344
Equipment 250 000 250 000 0 500 000Personal Expenses 26 364 248 26 932 884 568 636 2% 54 157 740Professional & Special Services 6 532 285 9 426 008 2 893 723 31% 27 601 916
47 304 823 50 531 158 3 226 335 109 873 000 43%
Surplus/Deficit 11 618 032 4 405 342
Conclusion
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The Accounting Authority has committed itself to providing effective oversight role in tracking and monitoring the action plans to ensure that cidb achieves its objectives by maintaining effective and efficient performance information.
QUESTIONS
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Thank YouTHANK YOU
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