chris pond
TRANSCRIPT
PROLIFERATION OF DEVICES
AGILE PROJECT MANAGEMENT
CONSUMERIZATION
TRENDS IN PROJECT MANAGEMENT
67% of CIOs and IT professionals believe mobility will
impact business as much as the Internet did in the 1990s 1
Significant growth in apps
for task management
Rise of mixed methodology, Agile +
Waterfall environments
1. CIO Insight
Over 20 million users of Project
A user added every 20 seconds Used in over 10,000 organizations Leader in various analyst reports
A comprehensive PPM solution in the cloud
Project
PPM lifecycle
Execute,
Manage
& Deliver
Ideas,
Initiatives &
Investments
Prioritise
& Select
Project
Project Online
Project
Project Online
Project
Capturing initiatives & investments
Project
Initiatives & investments support business strategies
Project
Prioritised projects
Portfolio Selection – Constraints Analysis
Executives can force-in certain projects that are ‘must-
do’ for reasons such as legal, compliance etc.
Efficient Frontier determines optimal portfolio based on
constraints such as resources, tolerable risk levels, etc.
Portfolio Selection - Resources
Screenshot from Project Online
Switching to Resource Constraints will optimize
portfolio selections based on resource availability
Easily filter dashboards based on custom
fields and other criteria
Project Online reporting content pack in Power
BI provides a strong reporting infrastructure
along with native language query processing
Power BI PPM
content pack
© 2015 Forrester Research, Inc. Reproduction Prohibited 19
Value of Microsoft Office 365 PPM – Project and Portfolio ManagementVisibility to project performance increased after
implementing Microsoft Office 365 PPM.
One PMO Leader said, “We’ve been able to
see a dramatic reduction in the amount of
time it takes us to resolve incidents when they
happen.”
“All things being equal, my folks are getting
10% more milestones achieved than they
were under the old system.”
~Sr. manager, global manufacturer company
Cloud-based benefits including ease of scalability, leveraging
Office 365 synergies, and reducing security and compliance
concerns were realized.
Resource management improvements
on average realized by survey respondents…
13% Reduction in project labor costs
16% Reduction in the time it takes to allocate resources to projects
14% Average increase in resource utilization maximizing
productivity
Increased PM performance and project throughput
generated $1,864,209
Improved resource management $3,103,119
$162,000 saved per year in migrating to cloud-
based SaaS PPM solution saved
Quantified benefits include:
Reduced project budget overruns by 5%
© 2015 Forrester Research, Inc. Reproduction Prohibited 20
Total Economic Impact of Microsoft Office 365 PPM
ROI Payback NPV
301% 6.7 months $6,273,214
Initial Year 1 Year 2 Year 3 Total
Present
Value
Software license fees ($64,890) - ($64,890) ($64,890) ($194,670) ($167,271)
Implementation costs ($990,000) ($110,000) ($110,000) ($110,000) ($1,320,000) ($1,263,554)
Change management costs - ($495,000) - - ($495,000) ($450,000)
Internal training costs ($205,920) - - - ($205,920) ($205,920)
Total Costs ($1,260,810) ($605,000) ($174,890) ($174,890) ($2,215,590) ($2,086,745)
Total Benefits $360,000 $2,209,500 $3,379,500 $4,257,000 $10,206,000 $8,359,959
Net benefits ($900,810) $1,604,500 $3,204,610 $4,082,110 $7,990,410 $6,273,214
NEXT WAVE OF PPM INVESTMENTS
R E D E S I G N E D U S E R
E X P E R I E N C E
P O R T F O L I O &
P R O G R A M
M A N A G E M E N T
F I N A N C I A L
M A N A G E M E N T
P L A N N E R A N D
W U N D E R L I S T
N A T I V E A P P S
A C R O S S D E V I C E SO U T - O F - T H E - B O X
R E P O R T S
Low Medium High
Ad Hoc Teams
PMO / Executives
and Project
Teams
L E V E L O F C O M P L E X I T Y
T A S K
M A N A G E M E N T
W O R K
M A N A G E M E N T
Individuals
P R O J E C T
P O R T F O L I O
M A N A G E M E N T
FOR EVERY INDIVIDUAL & TEAM
Design
Marketing
Procurement
Operations
Sales
Accounting
Facilities
Support
Strategy
Support
Sales
Sales
CHAOS ORGANIZED
Design
Marketing
Procurement
Operations
Sales
Accounting
Facilities
Support
Strategy
Support
Sales
Sales
CHAOS ORGANIZED
PLANNER
G E T S T A R T E D
Q U I C K L Y
W O R K
T O G E T H E R
W I T H O U T
C H A O S
A L W A Y S
S T A Y
I N F O R M E D
Planner Hub shows
all of the plans you’re
working on.
Plan tiles showcase key
metrics associated with
every plan.
My tasks presents all
tasks assigned to you,
across all your plans.
Create a new plan
with just a single
click.
The Board view
shows all of a plan’s
tasks, in columns, to
help keep things
organized.To add a task, type a
task name in the box,
press Enter, and then
keep typing to add
the next task.
Add new members
in a few simple
clicks.
Sort tasks into
buckets to help
break things up into
departments, phases,
or whatever makes
the most sense.
Click a task to give it a
due date. If the task
has a start date, you
can add that too.
Attach files and
links to tasks to
make it easy for all
team members to
find things and
collaborate.
Have conversations
around tasks to ask
questions or discuss
work with the team.
Add labels to tasks
to drive specific
attention to a certain
set of tasks.
Group tasks
by buckets,
assignments, or
progress for different
views of your plan.
In the Board view,
when grouped by
Progress, drag
tasks between the
columns to change
status.
Assign a task to
someone by
simply dragging
their profile
picture from the
top right onto
the task.
Quickly see things
like who needs some
help, which tasks are
running late, and
what’s left to do
overall.
The Charts view
shows how your plan
is progressing, with
assignment details.
Access your plans
and task assignment
email notifications via
any mobile device.
Wellingtone webinars27th June – 1230-133030th June – 1230-1330www.wellingtone.co.uk
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